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MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION MINUTES
DATE : December 20, 2021
TIME : 5 : 45 PM
PLACE : Remote Participation
REMOTE PARTICIPANTS : Chair Bingham , Selectperson Whitney, Selectperson Chaffee, Selectperson
Hoffmann , Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Donna
Kalinick, Susan Broderick, Joseph Devlin , Bryan Webb, Danielle Panzica , James Delturrondo, Jay Packett,
Maggie Downey, Colin O ' Dell , Margaret Song, Briana Kane
Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement
Chair Bingham called the meeting to order at 5 : 45pm . A quorum was declared , and all Select Board members
present were announced . Chair Bingham read the meeting participation and recording statements .
Executive Session - To conduct strategy sessions in preparation for negotiations with nonunion personnel
or to conduct collective bargaining sessions or contract negotiations with nonunion personnel ( Personnel
Bylaw & Director of Golf Operations
Selectperson Chatelain moved to enter executive session at 5 : 47pm . Selectperson Chaffee second . A roll call
vote was taken . Selectperson Hoffmann - yes, Selectperson Chatelain -yes, Selectperson Chaffee -yes,
Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
The Select Board returned to Open Session at 6 : 01pm .
Discuss and Vote on Implementation of Compensation and Classification Study Recommendations for
Personnel Bylaw Employees
Mr . Lombardi reminded the Board that the Town hired a consultant to complete a comprehensive study of
employee pay and the report was delivered earlier this summer . This report was used as the basis of union
negotiations over the past several months and we are now looking to implement recommendations from this
report for personnel bylaw employees . The approach with personnel bylaw employees is similar to our
approach to the union contracts, as recommended by the study a minimum of 2 % increase is being
implemented in terms of the step that the employee will be placed on . Mr. Lombardi noted that is also a
phased transition of increasing certain department head hours from 35 to 40- hour work weeks over the next
two fiscal years .
Selectperson Chatelain moved to approve the implementation of the compensation and classification study
recommendations in respect to personnel bylaw employees . Selectperson Chaffee second . A roll call vote
was taken . Selectperson Hoffmann - yes, Selectperson Chatelain -yes, Selectperson Chaffee -yes, Selectperson
Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
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Discuss and Vote on Amendment to Director of Golf Operation' s Employment Agreement
Mr . Lombardi noted that this position was included in the compensation and classification study, and the
individual has an employment agreement with the Select Board that runs through June of 2022 . Mr .
Lombardi anticipates the position will transition to a personnel bylaw employee once the term is up and the
State has approved the Town Charter. We are looking to amend the contract relative to compensation ,
vacation , and compensatory time for the next 6 + months through the end of this fiscal , these changes will be
in line with the recommendations from the compensation and classification study .
Selectperson Chatelain moved to approve the amendment to the contract of the Director of Golf Operations .
Selectperson Chaffee second . A roll call vote was taken . Selectperson Whitney- yes, Selectperson Chaffee -
yes , Selectperson Chatelain -yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The vote was 5 -Yes , 0- No .
Public Announcements and Comment - None
Select Board Announcements and Liaison Reports- None
Town Administrator' s Report
Mr . Lombardi shared the latest update on COVID :
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• Continued high weekly positive case totals, almost 50 a week in the past 2 weeks .
• Starting to have an impact on town workforce for employees dealing with COVID related protocols .
• Large number of breakthrough cases, the State Department of Health issued a press release today
that went into detail regarding the data showing that 97% of breakthrough cases have not resulted in
hospitalization or death . Fully vaccinated and booster residents are over 30 times less prone to
getting infected than the unvaccinated . This is consistent messaging regarding the goal of the vaccine .
• County wide trends continue to increase across the board in terms of the 2 -week rolling average for
new positive cases, trends are up in every Cape and Islands town except for one .
• Barnstable County positivity rate continues to track more than 50% higher than the State average .
• Effective last week, the State has reduced elective procedures by 50% in all hospitals statewide and at
Cape Cod Hospital they have had to cancel all elective procedures due to lack of capacity .
• The Board of Health voted last Wednesday to reissue the mask mandate in all Town buildings
regardless of vaccinated status for all employees and visitors . This went into effect today with a plan
to revisit at the end of January .
Mr . Lombardi acknowledged the significant progress that has been made at the site of the Dog Park behind
the police station . Noting that a majority of the asphalt and concrete work has been completed , including
the access drive and parking area , the sidewalks leading into the facility, as well as the paths around the park
spaces, all except the topcoat for asphalt . The grading is almost complete , and fencing has been delivered
and should be installed shortly . Mr . Lombardi recognized the work of the DPW Director, Griffin Ryder and his
team noting that they have done a lot in the coordinating and management of the work . They have also
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provided a lot of assistance in the work being completed . It was noted that the contractor has been great to
work with , they have moved quickly through the project . Mr. Lombardi thanked the Friends of the Brewster
Dog Park for their fundraising, ensuring the project has all the important elements that were included in the
scope of work . The ribbon cutting is still on track for the Spring .
Consent Agenda
• Amendment to Comcast Cable License Agreement
• Facility Use Application : Brewster Conservation Trust Nature Walk — John Wing Trail
• Fee Waiver Requests : Holiday Tree Disposal at Recycling Center
• Appointment : Suzanne Kenney-Vision Planning Committee , Josh Sargent- Tree Warden ; Randall
Bassett- Local Inspector; Richard Liebowitz- Alternate Local Inspector
Chair Bingham announced a slight change under appointments , Randall Bassett' s Local inspector
appointment will become effective on December 28, 2021 .
Selectperson Chaffee moved the consent agenda for December 20, 2021 . Selectperson Whitney second . A
roll call vote was taken . Selectperson Hoffmann -yes , Selectperson Chaffee - yes, Selectperson Whitney-yes,
Selectperson Chatelain -Yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
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Discuss and Vote on Upcoming Public Meeting Schedule / Format for Town Committees
Ms . Kalinick recommended , based on the current COVID situation , that the Board vote to continue the
hybrid/virtual options for committee meetings for the months of January and February . Both meeting rooms
A and B at Town Hall are now fully functional ; this provides Brewster Government TV the opportunity to
cover all meetings, even with the virtual format . Ms . Kalinick reminded the Board that current orders allow
virtual meeting options through April 2022 . Most all committees have remained virtual except for Recreation
Commission and Recycling Commission . The Board will need to revisit this issue at the first meeting in March .
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Selectperson Chatelain moved to adopt the format for upcoming meetings as outlined in the memo of
December 15 , 2021, included in the packet . Selectperson Hoffmann second . A roll call vote was taken .
Selectperson Hoffmann -yes, Selectperson Chaffee - yes, Selectperson Chatelain -yes, Selectperson Whitney-
yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
For Your Information
Selectperson Hoffmann mentioned the letter from APCC regarding radioactive water being discharged into
Cape Cod Bay from the decommissioning of the Power Plant in Plymouth . Noting that the draft letter
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provided in the packet can be used to send to legislators . The discharge has been put on hold at this time,
but it is unsure what the future will be . Selectperson Hoffmann proposed to place the letter on the agenda
for vote at the next meeting .
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6 . 20pm Public Hearing- Liquor License : Alteration of Premises of Ocean Edge Inn and Conference Center,
2907 Main Street
Joseph Devlin and Bryan Webb joined the public hearing and recapped their requests the Alteration of
Premises was on the agenda in July of 2021 , which is to withdraw the lobby space from the on - premises
liquor license held by Ocean Edge Resort & Conference Center . Previously the hearing was continued so that
the New Annual Wine & Malt Beverage package store application could go through staff review . Ocean Edge
submitted the required information for staff review which was ultimately determined by Town Counsel that
it was not required under zoning as this would be an ancillary use to the main hotel use .
Mr . Devlin reviewed that Ocean Edge over the years has been selling their own branded wine, which has
been very popular, and they have had requests by customers to be able to purchase the wine , however you
cannot with an on - premises license . In response, Ocean Edge has applied to license the lobby area as an off-
premises location to sell their wine out of a refrigerator behind the front desk . Mr . Devlin noted this is good
branding for Ocean Edge and helps to complete the hotel experience by responding to the demand by their
customers, many of whom are Brewster residents . Noting that all staff will be trained the same as the staff
in the restaurants, they will require ID and be trained on the signs and symptoms of intoxication . There will
be no physical changes to the property .
Selectperson Chatelain moved to open the Liquor License hearing in accordance with the MGL Chapter 138,
Sections 4- 17C, to review an application from Ocean Edge Resort Limited Partnership, D/ B/A Ocean Edge Inn
and Conference Center, located at 2907 Main Street, for an alteration of premises . Selectperson Hoffmann
second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson
Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
No public comment was made during the public hearing .
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Selectperson Chatelain moved to approve the alteration of premises as detailed in the application .
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Selectperson Chaffee second . A roll call vote was taken . Selectperson Chatelain -yes, Selectperson Hoffmann -
yes, Selectperson Chaffee-yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
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Selectperson Chatelain moved to close the public hearing . Selectperson Whitney second . A roll call vote was
taken . Selectperson Chatelain -yes, Selectperson Hoffmann - yes, Selectperson Chaffee -yes, Selectperson
Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
6 . 25pm Public Hearing — Liquor License • New Annual Wine & Malt Beverages Package Store , Ocean Edge
Resorts 2907 Main Street
Selectperson Chatelain moved to open the Liquor License hearing in accordance with the MGL Chapter 138,
Sections 417C, to review an application from OERGE, Inc . , D/ B/A Ocean Edge Resorts, located at 2907 Main
Street, for a new annual Wine and Malt Beverages package store license . Selectperson Whitney second . A {
roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes , Selectperson Hoffmann -yes,
Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
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No public comment was made during the public hearing .
Selectperson Hoffmann asked about the location of the refrigerator to make sure it is not accessible to the
public . Mr . Devlin confirmed that the refrigerator is behind the front desk and will be kept locked .
Selectperson Chatelain asked if the license was conditioned on only Ocean Edge branded wine to be sold ?
Mr . Webb did not see a problem with this condition and Mr . Devlin noted that only Ocean Edge branded
wine would be sold .
Selectperson Chatelain moved that the Brewster Select Board approve the application for a new annual Wine
& Malt Beverages Package Store license to OERGE, Inc . , d / b/a Ocean Edge Resorts with the condition that
sales be limited to Ocean Edge branded wine only . Selectperson Whitney second . A roll call vote was taken .
Selectperson Hoffmann -yes, Selectperson Chatelain - yes, Selectperson Chaffee -yes, Selectperson Whitney-
yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Selectperson Chatelain moved to close the public hearing . Selectperson Whitney second . A roll call vote was
taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson
Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
6 . 40pm Public Hearing- Renew Annual Liquor Licenses : Apt Cape Cod , Brewster Fish House , Brewster Pizza
House Freemans Grill , Island Blue Crab Food & Spirits, Laurino' s Cape Cod Village , Stone L' Oven Pizza ,
Woodshed Brewster Post #9917 VFW Ocean Edge Inn & Conference Center, Linx Tavern & Bar,
Chillingsworth , Old Sea Pines Inn , Spinnaker, Brewster Farms Quick Pik, Brewster Village Marketplace ,
Brewster Wine & Spirits , Luke' s Super Liquors Millstone Liquors , Winslow' s Spirits & Things.and Ferretti ' s
Market
Selectperson Chatelain moved to open the public hearing for the licenses previously read by the Chair .
Selectperson Whitney second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain -
yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
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No public comment was made during the public hearing .
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Selectperson Chatelain moved to close the public hearing . Selectperson Whitney second . A roll call vote was
taken . Selectperson Hoffmann -yes, Selectperson Whitney- yes, Selectperson Chaffee -yes, Selectperson
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Chatelain -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
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Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic restaurant renewals
pending they pass their annual inspections, have the required liquor liability insurance and all financial
obligations have been paid to the Town :
• BandG LLC d/ b/a Apt Cape Cod
• Vernon J Smith d / b/a Brewster Fish House
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• Brewster Pizza House, LLC
• Bow to Stern Ltd , d /b/a Freemans Grill
• Brewster EI Patron , Inc . d /b/a Island Blue Crab Food & Spirits
• Brown Dog Investments, Inc . d/b/a Laurino' s Cape Cod Village
• Alexandra and Athanasios Inc . , d/ b/a Stone L' Oven Pizza
• Brewster Inn Inc . , d / b/a Woodshed
Selectperson Whitney second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Whitney-
yes, Selectperson Chatelain -yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic hotel/ innkeeper
renewals pending they pass their annual inspections, have the required liquor liability insurance and all
financial obligations have been paid to the Town :
• Chillingsworth Inc .
• Old Sea Pines Inn Corp . , d /b/a Old Sea Pines Inn
• Spincape LLC, d/ b/a Spinnaker
Selectperson Whitney second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain -
yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic club renewal pending
they pass their annual inspections, have the required liquor liability insurance and all financial obligations
have been paid to the Town :
• Brewster Post 9917 VFW of the U . S . , Inc . d /b/a Brewster Post # 9917 VFW
• Ocean Edge Resort Limited Partnership d/ b/a Inn Ocean Edge Inn & Conference Center
• Ocean Edge Resort Limited Partnership d/ b/a Linx Tavern and Bar
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Selectperson Whitney second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Whitney-
yes, Selectperson Chaffee -yes, Selectperson Chatelain -yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
Selectperson Chatelain moved that the Board vote to approve the annual all alcoholic package store licenses,
pending all financial obligations have been paid to the Town .
• Brewster Farms Quick Pik Inc . , d/b/a Brewster Farms Quick Pik
• Kmkb Inc . , d /b/a Brewster Village Marketplace
• Brewster Wine & Spirits LLC, d / b/a Brewster Wine & Spirits
• Luke ' s of Brewster Inc . , d /b/a Luke' s Super Liquors
• Checkerberry Inc . , d / b/a Millstone Liquors
• A Plus Ventures d / b/a Winslow' s Spirits and Things
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Selectperson Whitney second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson
Chatelain - yes, Selectperson Chaffee -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes,
0- No .
Selectperson Chatelain moved that the Board approve the annual wine and malt package store license,
pending all financial obligations have been paid to the Town :
• A Rose Realty Inc . , d / b/a Ferretti ' s Market
Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -
yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
Discuss and Vote to Renew Annual Common Victualler' s, Innholders , Lodging House , New and /or Used Car
Dealers & Livery Licenses
Selectperson Chatelain moved that the Board vote to approve renewal of the following Annual Common
Victualler' s licenses, pending all financial obligations have been paid to the Town :
• Apt Cape Cod • Eat Cake 4 Breakfast
• Breakwater Fish & Lobster • EL Guapo ' s Taqueria
• Brewster Fish House Restaurant • Freeman ' s Grill
• Brewster Inn , Inc . • Harbor Lights Mini Golf
• Brewster Pizza House • Island Blue Crab Food & Spirits
• Brewster Post #9917 VFW • J . T . Seafood Restaurant
• Cafe Alfresco • Laurino' s Cape Cod Village
• Candleberry Inn • Linx Tavern
• Cape Cod Ice Cream / Kate' s • Ocean Edge Inn & Conference Center
• Cape Cod National Golf Club • Old Sea Pines Inn
• Chillingsworth • Sea Meadow Inn
• Cobie' s • Snowy Owl
• Dunkin Donuts • Spinnaker
• Stone L ' Oven Pizza
Selectperson Whitney second . A roll call vote was taken . Selectperson Chatelain -yes, Selectperson Chaffee -
yes, Selectperson Whitney-yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
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Selectperson Chatelain moved that the Board vote to approve renewal of the following Innholder' s licenses,
pending all financial obligations have been paid to the Town : 1
• Brewster by the Sea • Ocean Edge Inn and Conference Center,
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• Candleberry Inn Inc . I
• Chillingsworth , Inc . • Old Manse Inn , Inc . I
• Michael ' s Cottages • Old Sea Pines Inn
• Pepper House Inn
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• Sea Meadow Inn • Spinnaker
Selectperson Whitney second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson
Chatelain - yes, Selectperson Chaffee -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was S -Yes,
0 - No .
Selectperson Chatelain moved that the Board vote to approve renewal of the following Lodging House
licenses, pending all financial obligations have been paid to the Town .
• Captain Freeman Inn • The Ruddy Turnstone
Selectperson Whitney second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Hoffmann -
yes , Selectperson Chatelain -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
Selectperson Chatelain moved that the Board vote to approve renewal of the following Used Car Dealers
Licenses, pending all financial obligation have been paid to the Town .
• Don ' s Auto Cosmetics — Class II • Bola Talabi — Export Only — Class II
Selectperson Whitney second . A roll call vote was taken . Selectperson Chatelain -yes, Selectperson Chaffee -
yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No .
Selectperson Chatelain moved that the Board vote to approve renewal of the following Livery License,
pending all financial obligations have been paid to the Town :
• Cape Cod Patient Transport, LLC d /b/a Prime Medical Transport
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Selectperson Whitney second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain -
yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0 - No .
Discuss and Vote on New Common Victuallers License : The Kitchen Cafe; 2671 Main Street
Chair Bingham acknowledged the work that has been done at this location . Owner Danielle Panzica joined
the meeting and announced that the Kitchen Cafe serves breakfast and lunch from Sam - 3pm and is closed
on Mondays . They hope to be extending into dinner hours in the future .
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Selectperson Chatelain moved to approve the new common victuallers license for the Kitchen Cafe located at 1;
2671 Main Street , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes,
Selectperson Chaffee- yes, Selectperson Chatelain -yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The
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vote was 5 -Yes, 0- No .
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Discuss and Vote on Proposed Sea Camps Planning Committees Charges ( Select Board FY22-23 Strategic
Plan Goal SG3 )
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Mr . Lombardi reviewed that at the November 29, 2021 meeting, the Board proposed the planning
committees associated with determining the future uses for the two Sea Camps properties . Based on the
collective feedback, formal charges for each committee have been developed , these are included in the
packet . Each charge will focus on Purpose, Strategies, Composition , Appointment Process and Selection
Criteria . There are minor differences in areas of composition and purpose .
• Bay Property Planning Committee ( BPPC) purpose to start will be to identify existing conditions
and work with the design professionals that will support the committee' s work . Also, to look for
potential short term public access opportunities and develop a plan , while being cognizant of
costs associated with operations and capital .
• Each committee will develop a clear public engagement strategy and determine and prioritize
long term uses as appropriate . The Bay Property will also consider the Spruce Hill property . The
Pond Property will consider the Long Pond Woodlands, the Robinson property as part of their
work .
• Both committees will evaluate strategies in terms of working with partner organizations who
share our interests and values once we have a clear sense of what we would like the future uses
to be . Making sure all efforts are consistent with other strategic initiatives including the Vision
Plan , Open Space and Recreation Plan , etc .
• Develop a comprehensive plan that recommends long term uses .
o For the Bay property if those uses were to include either a new community center and /or
Town office, the committee would take into account alternative uses of the current
Council on Aging building, Town Hall and /or the Eddy School .
o Ultimately the plans will be developed and presented to the Select Board and Town
Meeting for approval . ?
o Plans will need to explicitly identify one time project costs, ongoing operating expenses,
funding sources, project timelines and be fiscally conservative in terms of the approach
and understanding in detail to the extent to which partnerships may assist in keeping
costs, both one time and ongoing, down .
• Composition - Part time residents will be eligible to serve, the term is one year in duration and is
subject to annual reappointment . The first term will run through June 30, 2023 . Each Committee
will elect a Chair, Vice Chair and Clerk . The Chair positions will not be held by a Select Board
member ( the Select Board Chair will not be on either committee ) . The Chair and Vice Chair of
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each committee will meet on a quarterly basis to make sure both processes are being
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coordinated .
o BPPC; 11 total members- 2 from the Select Board , 1 representative from Vision Planning
Committee , Natural Resources Commission and Recreation Commission . There will be 6 at
large positions available .
■ Liaisons, non -voting participants, from Finance Committee, Open Space
Committee, Council on Aging, Affordable Housing Trust and Cultural Council
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■ Representatives from outside the organization , non -voting to include MA Audubon
and YMCA and perhaps others such as Brewster Conservation Trust and Trustees of
Reservations, there may be others that are unknown as of today .
■ Mr . Lombardi will be serving as the lead staff support and anticipates that
department heads will be involved in various elements but will not be expected to
attend all meetings .
o Pond Property Planning Committee ( PPCC) ; 9 total members- 2 from the Select Board , 1
representative from Vision Planning Committee, Natural Resources Commission , Open
Space Committee, Affordable Housing Trust . There will be 3 at large positions available .
■ MA Audubon and Brewster Conservation Trust have been identified as project
partners .
■ Ms . Kalinick will be serving as lead staff support .
• Once the charges are approved , notice will be placed on the Town website and social media
soliciting letters of interest with application materials due by January 21, 2022 . Residents looking
to serve in at large positions will complete the application form , while representative committees
will be asked to submit letters of interest .
• The Select Board will appoint two of their own members to each committee , they will vet the
applications and make recommendations to the Board in February . Appointments will be made
by the end of February .
• Liaisons and representatives can make the appointments separate from the at large appointment
process .
• Selection Criteria will follow the criteria that is outlined in the Select Board ' s Board and
Committee appointment policy, the one key addition is item ( b ) in both charges, which is looking
for volunteers who have experience in community planning, municipal activities, project
management, equity inclusion , conservation of the environment, park management,
sustainability, historic preservation , recreation , public finance, architecture, landscape
architecture or otherwise, youth services, human services, engineering, community housing,
and/or law . We tried to recognize all the various scenarios for future uses of these properties .
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Selectperson Chaffee offered the following minor recommended changes; for the BPPC in regard to
representatives, that Brewster Conservation Trust to be moved to join MA Audubon and the YMCA as
representatives and not appear as " possible" representatives . For the PPPC composition , based on
conversations with the Vision Planning Committee (VPC) Chair, recommends that the VPC does not have a
voting position . As an alternative, the VPC can meet with the committee and provide support, this will allow
us to increase the at large positions from 3 to 4 . This would put the at large positions open to residents to a
total of 10 between the two committees . The Select Board members are in agreement and will use "as
amended " when voting on the charges .
Selectperson Chatelain offered the following items to consider :
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SA / _ Town. of Brewsl, e �' Office of:
\\° 4 et, eq F '%� Select Board
2198 Main Street
r °� " Town Administrator
mBrewster,, MA 026314898
o ° Phone : (508) 896= 3701
Fax : (508) 896 - 8089
• Adding language about exploring opportunities for revenue generation on the Bay Property,
specifically under section 2- d - iii of the charge as well as the Pond Parcel charge section 2 - d - iii .
• On the Bay Parcel do we want to call out the YMCA as a recognized partner, as we did with the MA
Audubon and BCT in section 1 ( g ) of PPPC? The YMCA has long been part of the conversation
regarding these properties .
Mr . Lombardi commented that the YMCA has been very clear in their interest in the Bay property as a
potential site as they work through their feasibility due diligence on a Lower Cape wide facility . The YMCA
has been consistently clear in their interest in potentially partnering with the Town on the Bay property .
Part of the reason why the language was included for the Long Pond property was the significant financial
pledges of Brewster Conservation Trust and MA Audubon . If we were to be explicit about the YMCA for the
Bay property, we would also want to reference MA Audubon as they have conceptually pledged $ 1M
towards acquisition costs for that property, if ultimately their interest and the towns align in terms of
potential future uses .
It was reviewed that the language in the charges presented discussions about identifying and evaluating
potential partner organizations, also the charges acknowledge that there have been initial indications from
specific organizations that they are interested in a partnering with the Town . The Board supports
Selectperson Chatelain ' s recommendation of naming the YMCA since the language indicates that each
partner will be evaluated .
The process for members of representative committees was clarified , Mr . Lombardi will email the chair of
the committee who will have specific seats on the new committees and let them know the charge has been
approved by the Select Board and letters of interest can be submitted . Mr . Lombardi will include the final
charges and the appointment policy . The intent is that anyone who puts in for the committee has already
been appointed to serve by the Select Board , the presumption is that they don ' t need to complete the full
application .
Selectperson Whitney moved that the Board approve the two charges for the two planning committees for
the Sea Camp properties as amended in the discussion . Selectperson Chatelain second . A roll call vote was
taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson
Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No
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7 . 00pm Public Hearing- Verizon New England , Inc . and NSTAR Electric d / b /a Eversource Energy Pole
Hearing : 1000 Freemans Way
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Selectperson Chatelain moved to open the public pole hearing for Verizon New England , Inc . and NSTAR
Electric Company at 1000 Freemans Way . Selectperson Whitney second . A roll call vote was taken .
Selectperson Hoffmann -yes, Selectperson Chatelain - yes, Selectperson Chaffee -yes, Selectperson Whitney-
yes, Chair Bingham -yes . The vote was S -Yes, 0- No
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Select Board
^ = 2198 Main Street Town Administrator
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Fax : ( 508) 896 - 8089
There was no public comment .
James Delturrondo who is representing Verizon joined the meeting to review the request for placement of
one 45 ' class 1 pole , approximately 5 feet from the edge of pavement on the south side of Freemans way
with a 40' class 1 push brace on the west side of the pole .
Mr . Lombardi noted that this is the last procedural step to complete the solar car port project at the Captains
Golf Course main parking lot to hook into the grid and go live . The Town then can start to receive payments
for the system .
Selectperson Chatelain moved to close the public hearing . Selectperson Hoffmann second . A roll call vote
was taken . Selectperson Chatelain -yes, Selectperson Whitney- yes, Selectperson Chaffee -yes, Selectperson
Hoffmann -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No
Selectperson Chatelain moved to approve the pole petition from Verizon New England Inc, and NSTAR
Electric as printed in the packet for Freemans Way 1000 . Selectperson Whitney second . A roll call vote was
taken . Selectperson Whitney-yes, Selectperson Chaffee - yes, Selectperson Chatelain -yes, Selectperson
Hoffmann -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No
Discuss and Vote on Proposed 2022 Captain' s Golf Course Rates and Tee Time Allocation Formula ( Select
Board FY22- 23 Strategic Plan Goal 02 )
Jay Packett, Director of Golf Operations and Anne O' Connell , Chair of the Golf Commission joined the
meeting, Ms . O' Connell stated that since September the Golf Commission along with Mr . Packet and Colin
Walsh have been working to put together a series of recommendations regarding the 2022 golf season . The
recommendations reflect a long list of capital items that need to be addressed . The proposals before the
Board take into account the 2019 Mass Department of Revenue recommendation that the golf department
have a reserve balance equal to 20 % of total budget . Ms . O' Connell noted that there appears to be
misinformation being circulated ; one is that the proposal is a change to the current tee time allocation
formula . At the July 12 , 2021, meeting the Select Board directed the Golf Commission to include capital
expenses in the formula , Ms . O' Connell noted that the tee time allocation formula for the 2021 season did
include capital . The second piece of misinformation is the Golf Commission vote to decrease the number of
member tee times, the vote was on a proposal for when the Commission has actual numbers in order to set
the minimum amount of member tee times not to decrease the number of tee times . Ms . O ' Connell stated
that until the Commission has those numbers, it is impossible to determine what the exact number of
member tee times will be . j
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Mr . Packett added that the goal is to be as consistent and fiscally responsible as possible, especially with the
hopeful transition to an enterprise fund . Noting that there were two capital projects that were approved in
November that have already proven to be more expensive than originally thought and they will need to add j
capital to the Spring Town Meeting warrant to cover the difference . Mr . Packett expressed the need to be a
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\� O` OF E1.UEq 6A // Select Board
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cognizant that prices are raising, it is costing a lot more to operate the golf courses . Mr . Packett is in
agreement with the proposed 2022 golf rates and the tee time allocation formula .
Selectperson Hoffmann suggested that the two items in discussion are divided into separate votes, focusing
tonight on the 2022 golf course rates . Mr . Packett clarified that the numbers provided in the packet are all
estimates, they are the numbers that is anticipated for membership fees for 2022, plus an estimated
operating budget for FY2023 and the 5 -year average capital , again not definitive at this point .
There was discussion regarding the inclusion of cart fees . Ms . O' Connell stated that the proposals never
included cart fees or capital . Selectperson Whitney mentioned that the connection between cart fees and
capital was that under previous accounting practices cart fees were reserved for appropriation and the
money was used to offset capital expenditures . Adding that it is logical to say that if the members are
contributing to the capital costs, specifically as part of the allocation formula they should also include the
extra revenue they generate by renting carts . This is a significant number and affects the tee time allocation
by roughly 6 % .
Mr . Packett reviewed different possible scenarios for the allocations ( also available in the packet ) , he
communicated that he feels there is misinformation regarding lost tee times for members . The proposals
before the Board are recommendations from the Golf Commission , if no decision is made tonight, he is
requesting direction for the Commission to move in the right direction .
The proposals and the assumptions presented on page 280 of the packet were reviewed . Ms . O' Connell
clarified that that the numbers are from a working document that the Golf Commission uses for long-term
planning, which goes out 10 years . This document assumes issuing debt based on a schedule from the
previous Golf Director . Mr . Lombardi stated that from the Finance Team ' s perspective, there is interest and
support for inclusion of capital expenses ( ongoing and one -time ) , including significant, where debt has to be
issued into this formula , and the ongoing expense of running and managing the course . Coming to consensus
on what that plan looks like and what the debt schedule is, could be a significant variable that would impact
how ultimately the tee time allocation formula net results are, should take into consideration .
Mr . Lombardi reviewed the process that the Town took to move the Water Department to an enterprise
fund , this included a 5 -year rate study that reviewed operating expenses and creating a projection , while
looking at 5 -year capital needs and projected revenues . Based on this information a rate structure was
developed that would be implemented over 5 years that anticipated what those expense increases would be
year over year, and what the capital obligations would be within the window of time . This served as a very
strong basis for transition to the enterprise fund . Mr . Lombardi continued that with the Golf Department it is
important to develop an operating budget, forecast the next 5 -years in terms of what expenses are
reasonably expected to be, and develop a 10-year capital plan . Also, to consider the two major variables,
revenues from fee structure and tee time allocations, these need to be looked at holistically . Noting that we
s
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Town of Brewster
Office of:
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are at a pivotal moment with the golf course and it is important to have the policy discussion at the same
time while recognizing that there are some unknowns relative to membership .
The Select Board decided that for tonight they would vote on the daily fee player rates . They would like more
time to review the tee time allocation formula and have asked that there is clarification on the proposals
presented tonight . Selectperson Hoffmann would like to see what the fee increases have been over the past
4 years . Mr . Packett expressed that the main reason for the increases is that the course is looking at
unprecedented increase in supplies in operations and keeping the facility in good condition . There is a
balance in keeping everything moving forward . The daily fee rates are located on page 271 & 272 ,
Selectperson Whitney pointed out that there is a wide variety of daily fee player rates based on time of year
and time of day, basically increases run from $ 3 green fees to a max of $ 5 .
Selectperson Whitney voted to approve the daily fee player rates for 2022 as proposed . Selectperson
Chaffee second . A roll call vote was taken . Selectperson Chatelain -yes, Selectperson Hoffmann - yes,
Selectperson Chaffee -yes, Selectperson Whitney-yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No
Mr . Lombardi commented that for the next meeting, it is important for the Board and Finance teams to
understand what the expense assumptions are that lead to the rate proposals that have been made, as there
are potential significant increases on some expense lines . Mr . Lombardi made the following analogy that
may be helpful , on the General fund side assume we are not in MA and proposition 2 Y2 doesn ' t exist, this
process would be equivalent of the Town setting the tax rate before we have built next years operating
budget . It is important to understand what the other side of the ledger looks like in terms of projected
expenses for FY23 at least in terms of assumptions, like what was done for the general fund in developing a
5 -year financial forecast . This will help to form the discussion around the proposed rate increases .
Next meeting to discuss will be January 24, 2022 .
Presentation and Discussion on FY22-24 Cape Light Compact ( CLC) Energy Efficiency Plan and Projected
Impacts on Resident Utility Bills- Maggie Downey CLC Compact Administrator, and Colin O' Dell , Brewster
a
Representative on CLC Board of Directors
Maggie Downey, Colin O ' Dell , Margaret Song and Briana Kane joined the meeting to present the Cape Light
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Compact Energy Efficiency Plan Update , Cape Light Compact files a 3 -year plan with the Department of
Public Utilities ( DPU ) that is consistent with the Green Communities Act, the presentation slides are on the
plan that has been filed and the energy efficiency surcharge rates that the DPU asked to be made, the DPU j
could make additional changes as they finish their review of the plan .
The presentation is included in the packet . Additional information from the presentation includes :
• Mass . General Laws - Directives
0 1997 Restructuring Act which created Municipal Aggregators
■ Created in 1997 by vote of Town meeting, received authorization to administer
{
these programs in 2001 .
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Tow ® Brewster office� .. _ _ .
\\ E�O �R Oce of:
O OF eq� ` 'Q Select Board
= Q 2198 Main Street Town Administrator
"m Brewster, MA 026314898
o U _ D Phone : (508) 896-3701
Fax : ( 508) 896- 8089
PLO RPOR1Bpi
o 2008 Green Communities Act
■ requires the programs to pursue all cost- effective means of energy efficiency
before supply
• Recent Changes significantly changes the focus of Cape Light Compact as well as the other
program administrators .
o The GHG reductions are not defined , but there is a statewide target, allocation based on
customer counts .
• Energy Efficiency Advisory Council ( EEAC ) Key Priorities
o Equity goals developed based on evaluation that showed that certain customer segments
were not participating specifically moderate income , renters and limited English
proficiency .
• CLC Board Priorities
o Moderate and income eligible multifamily new construction projects- affordable housing is
a critical need , there is not statewide offering specifically for this type of construction .
Incentives were modeled after projects such as Brewster Woods .
• Cape & Vineyard Electrification Offering ( CVEO )
o An enhancement that the compact proposed in the 2019 - 2021 3 -year plan , also included
in the 2022 - 2024 3 -year plan .
• Residential Bill Impacts
o Consists of multiple pieces, energy efficiency plan , and file an energy efficiency surcharge,
which is in advance of any plan approval . And based upon that the number being used ,
does not include the CVEO budget . It would not because how the surcharge has to be
filed . Depending on approval that this would be trued up in the energy efficiency filings
and the adjustment would be made . {
o Once approved , to see how the residents and businesses can participate . Be able to a
encourage residents to take part .
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Mr . O' Dell expressed his reasons for his vote against the plan as initially presented , primary reason is the
removal of any incentives for people with oil or propane furnaces during the first 3 -year part of the plan . 1
The goal is to get rid of these type of furnaces by 2050, there are a lot of customers that could benefit now,
as a warm air furnace is a 20-25 -year item . The alternative that was presented to the Board was to have
people install a cold climate heat pump for $ 20, 000 compared to $ 5 , 000 - $ 6, 000 for a new furnace or boiler,
something Mr . O ' Dell didn ' t agree with . The other reason is that in Mr . O ' Dell ' s opinion that in deciding the a
goals for the 3 -year term is being done with the pocketbooks of the residential consumers . Noting that 90%
of the Greenhouse gas reduction comes from the residential sector and 10% from the commercial sector .
Mr . O' Dell has challenged the Compact to use these 3 years to get the commercial sector to bring up their
reduction to make it more equitable on Cape Cod , this has started with the Main Streets program . Mr . O' Dell j
believes that for Main Street, in the last 2 quarters that Brewster has received $ 1M in incentives for their 3
residents and businesses . Mr . O' Dell expressed that he wholeheartedly supports CLC and noted that the CLC
and all energy efficiency providers are being forced to reach goals that the State has provided , but no
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aTF,p��/� Select Board
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funding has been provided . Mr . O' Dell advised that CLC is doing what they are being told they have to do,
noting that it is the structure of the State climate change legislation that is the real reason the increases are
coming across .
Ms . Downey expressed that all 92, 000 electric accounts should have a home energy assessment to make
sure their home is as efficient as possible . Adding that there are programs for those who are on a fixed
income , more information is available on the Cape Light Compact website . The CLC are available to help so
that people are receiving the discounts they are entitled to . Ms . Downey mentioned that some of the
Federal funds ( rescue and Covid relief funds ) that have been allocated and will be coming to the State, we
can ask our delegation to direct some of the funds to be applied against these programs to offset the costs of
implementing the Climate Act and the Greenhouse Gas reductions . The Cape Light Compact will continue to
look for funds to offset the rates and will speak with a unified voice towards delegation and requests elected
officials for help with this .
Mr . Lombardi stated that recognizing these are largely driven by State mandates and goals, it is a significant
increase from this year to next for the average resident, along with the acquisition of the Sea Camps
property and issuing debt, which is about the same order of magnitude . From year 21 to 22 a big jump and
there are increases in years 23 and 24, not as significant as the first year, Mr . Lombardi asked if we know
what the future looks like ( years 25 -27 ) and should residents anticipate similar percentage increases in order
to meet the goals established in the legislation ? Mr . O' Dell answered yes . Ms . Downey added that given the
law, unless it changes, there is a steady state on the energy efficiency charge being approximately $ 28 that
we saw in the presentation . Once we achieve the goals it should go down , it is a target, they will be level and
start to go down . Also thinks that there are others that are pushing for state and federal funding to offset
the costs , the question is how we pay for these things . Mr . Lombardi clarified that in line with Mr . O' Dell ' s
earlier thoughts that this program maybe frontloading incentives earlier on , will it help us in the later years
by minimizing the year over year increases ? Ms . Downey responded yes, if we achieve our goals earlier, we
will get their sooner if a set number. Adding that in our budgets, 75 % of the cost of those dollars are all for
incentives for residents and customers . So, 75 % of each year' s budgets is going back into incentives such as
heating systems, installation , etc . This is a fully reconciling budget, money that is not spent is collected , only
spend based on participation , which is consumer driven .
Mr . O' Dell added that what is occurring is that a lot of programs were down at the lower level of costs due to
the massive lighting savings that supported most residential programs at a low cost . There has been a
decision that because of the LED lights, there is no longer appropriate incentives for LED lighting technology .
This greatly moves the programs to a much higher costs measures like the cold climate heat pumps in order
to meet the energy saving goals . Mr . O' Dell stated that hopefully it is a moderate slope and not that
everyone tries to make the 2050 goals by 2040, because that could make it worse . The goals that the utility
providers and the CLC are being expected to make in 2024 are actually the 2030 climate goals, the thinking is
that nothing before 2024 counts because you haven ' t got the full value of it . The unknown is that when the {
goals for the next 3 -year plan comes out, are they going to try to make 2035 or 2040 goals in that plan ?
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� lcp%o, Town of Brewster office of:
\\��'\� gLPfq e � Select Board
2 ' ° "F� ° �' 2198 Main Street Town Administrator
3 D _ Brewster, MA 026314898
o co \ Phone : (508) 896= 3701
r — — Fax : (508) 896- 8089
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Discuss and Vote on Select Board Appointments to Sea Camps Planning Committees ( Select Board FY22-23
Strategic Plan Goal SC- 3 )
Chair Bingham recommended Selectperson Chaffee and Selectperson Chatelain to work on the Bay Parcel
Planning Committee and for the Pond Parcel Planning Committee , Selectperson Whitney and Selectperson
Hoffmann . There was no further discussion .
Selectperson Chatelain moved to approve the appointments as presented . Selectperson Chaffee second . A
roll call vote was taken . Selectperson Hoffmann -yes , Selectperson Whitney- yes, Selectperson Chatelain -yes,
Selectperson Chaffee -yes, Chair Bingham -yes . The vote was 5 -Yes, 0- No
Matters Not Reasonably Anticipated by the Chair
None
Questions from the Media
None
Next Meetings :
January 10 and 24, 2022
Adjournment
Selectperson Chatelain moved to adjourn at 9 : 09pm . Selectperson Hoffmann second . A roll call vote was
taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson
Whitney-yes, Chair Bingham -yes , The Board vote was 5 -Yes, 0- No .
Respectfully submitted by Erika Mawn, Executive Assistant
01 / 25 / 2022 Fdw"d 8 6AOo eLWo*7
Approved : Signed :
Date Selectperson Chatelain , Clerk of the Select Board
Accompanying Documents in Packet: Agenda , TA Report, Consent Agenda Items, Liquor License Applications for Ocean Edge, Annual Liquor
License renewal documents, Annual Common Victualler's, Innholders, Lodging House, New/Used Car Dealers and Livery Licenses renewal
documents, New Common Victualler's License documents, Pole Public Hearing documents, Captain' s Golf Course Rates &Tee Time Allocation
documents, Cape Light Compact Energy Efficiency presentation, Proposed Sea Camps Planning Committee Charges and time, Public Meeting
Schedule/Format for Town Committees memo, FYI documents
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