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Home My Public Portal Aboutr 17-161Yvesolution of the orough of Earteret, N. 54- No. 17 -101 Date of Adoptio Setter 21, 2 017 AWARDING BID FOR 2017 ROAD IMPROVEMENTS PROGRAM CONTRACT WHEREAS, the Borough has publicly advertised for the receipt of bids for the 2017 Road Improvements Program Project: and WHEREAS, the Borough has solicited and received five (5) bid proposals for the 2017 Road Improvements Program Project as follows: Total Bid 1. Lucas Brothers, Inc., Morganville, N,1 $ 1,079,349.00 2. S. Brothers, Inc., South River. NJ $ 1.172.992.92 3. Black Rock Enterprises, Inc., Old Bridge, NJ $ 1.354,935.00 4. Lucas Construction Group, Inc., Morganville, NJ $ 1.294.294.00 5. Berto Construction. Inc., Rahway. NJ $ 1.579.796.50 WHEREAS, Lucas Brothers. Inc., has submitted the lowest bid for said contract as evidenced by the response on file with the Borough's Purchasing Department and with the Borough Engineer: and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to Lucas Brothers. Inc., in a total amount not to exceed $1,079,349.00, per attached award letter: and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. That the appropriate Borough Officials are hereby authorized to enter into a contract with Lucas Brothers, Inc., of Morganville. N.J. for the 2017 Road Improvements Program Contract as described above for the sum of $1.079.349.00 in accordance in all respects with the request for proposals and bid on same. 2. That a copy of this Resolution shall be forwarded to the Borough's Purchasing Department. CME Associates and Borough Director of Engineering. NO. 17 -161 PAGE Z COUNCILMAN YES I NO NV A.B. COUNCILMAN YES NO NV A.B. BaLm DIAZ X KIM X DDK9aO X KAPI M X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council _ sUgbm u, zov lee CLERK r RECORD OF COUNCIL VOTE ASSOCIATES September 14. 2017 Sent via Electronic (barneyk(cDcarteret net) and Regular Mail Mayor and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn. Kathleen M. Barney Re: 2017 Road Improvement Program Bid Report and Recommendation of Award Borough of Carteret, Middlesex County, NJ CME File No.: HCA00103.01 Dear Mayor and Borough Council: J✓H', -1 ALL A.P. PE PP LS � 1 98 - 3 , 2CGI,) DA','IUJ SANIJEL PE PP CF.:c JCHN J STEFAD!' PE LS PP. CA ^IE JAY B CORNELL PE PP C'AE E. J A1cCLELLAN'D ?E PP - ;.AE REGORY R ?/ALES ?E PP Cf,1E BRUCE NI KOCH ?E PP :>,1E LOUTS J PLOSKZNK- PE C:C'E 'RE'JC)R J 'AYUOR r]_ �P C: AE BEHRAU TURAN PE, LSRP L.AUR.AJ NEUMANN PE DP DCJGLAS ROHMEYER. PE CFMI CA4E ROBERT RUSSO, PE PP CraE Enclosed herewith please find a summary of bids received on September 13, 2017, for the above referenced project A total of five (5) bids were submitted, ranging from an apparent low base bid of $844,113.00 by Lucas Brothers, Inc., to a high base bid of 51,246,868.50 by Berto Construction, Inc The Engineer's Estimate for the base bid was $865.000. Please find enclosed a complete Summary of Bids for the Council's review. — Bidder 1. Lucas 2. S. Bros., Inc. Brothers, Inc. I Mor an ville. NJ South River. NJ Base Bid $844,113.00 Add A $78,078.00 Cu m, Total -- -- $ Add _ B $25,025.00 Cu Total $947,216.00 Add. C S103,10100 _Cum. Total $_1,050,319.0 0 Add. D $29,03000 LC um._Total_ ' $1,079,349.00 $915,492.92 $55,390.00 $ - 1- $18.450.00 $989,332.92 $122,16000 $1,111,492.9 $61,500.00 $1,1 3. Black Rock 4. Lucas Const. 5. Berto Const., Ent., LLC Group, Inc. Inc. Old Bridge, NJ iMor ganville, NJ Rahway. NJ $1,039,268.50 1 $1,074,074.00 $92,291.00 S70,202.00 $1, 131 ,5 59.50 `$1,144,276.0_0_ S34,91500 S18,889.25 $1,166,474.50 ! $1,163,165.25 $132,010.50 101 228 75 $101 $1, $56,45000 $29,900.00 $1,354,93 $1,294 ,294_00 $1,246,868.50 $132,175.00 1 $ t $24,170.00 $ 1,403,213.50 $127,883.00 $1,531,096.50 $48.700.00 $1,57 It should be noted that there were irregularities present in several of the bids submitted, including that of low bidder, Lucas Brothers, Inc., whose bid included a mathematical error. We believe that these irregularities are minor in nature and riot a mandatory cause for rejection, therefore the outcome of the bid is unaffected. X �-- /i LI; �7�Cr �'.�.�'IL'f�l_ t.�:� .. �7 t2C: C• I•JvL' L..' .3"'] -.1.. ] :�:J Cz '� .7 _Id C - _ _J: CONSULTING AND MUNICIPAL ENGINEERS , 460 1 RO4TE 9 .SO , -H — ' ._L�_ %F' %__ C P_ r cEY -,. ..!• i]2 ��. �r �•- ,,-C_' ASSOCIATES Mayor and Borough Council September 14, 2017 Re: Bid Report & Recommendation of Award Our File No. HCA00103.01 2017 Road Improvement Program Page 2 As a matter of procedure. our office has contacted Lucas Brothers, Inc to discuss their bid The representative we spoke to indicated they are comfortable with the bid as submitted and there is no objection to completing the project based on the bid prices submitted and the contract time. Based on this information, we recommend the following actions: Award of the contract to the low bidder, Lucas Brothers, Inc. of 80 Amboy Road, Morganville, NJ 07751, within 60 calendar days, on a unit price basis in the total amount of $1,079,349 00 for base bid items 1 through 52 inclusive, and all Addition Items A through D, inclusive, as available funding permits. The award should be subject to review and approval by the Borough Attorney, including concurrence to waive the minor irregularities, the review of the bid bond and surety from the low bidder, submission of the required bonds and insurance certificates for the project, and approval by NJDOT Local Aid District III. 2. Bids and bid securities of the second and third low bidder. S. Brothers, Inc and Black Rock Enterprises. be retained and held open, pending execution of the contract agreement by Lucas Brothers, Inc. 3. Return the bid securities of the remaining bidders By copy of this letter, we are requesting the Borough Attorney prepare the necessary Resolution of Award. Upon execution, please have four (4) signed and sealed copies of the resolution forwarded to my office for further execution. We trust this is the information you require at this time. However, should you have any questions or require additional information, please do not hesitate to contact this office. TT1M RZ Enclosures to all (via e -mail) cc Patrick DeBlasio — CFO John DuPont. PE, CME — Borough Engineer Robert Bergen. Esq. — Borough Attorney NJDOT Local Aid District III Very truly jours. (CME Associates Trevor J_ Taylor, PE, PP, CME Principal t S e me;`r ICAi?0 C' 22 7 Roan Pragfarr C or asperAe. e.'? zg -:L 0 d RgPCrt -tr dac 7325418925 Borough of Carteret n I L OFFICE OF KAlTHLEEN Al. BARNEY, R,vIC /CMC TvIUNICIPAL CLERK To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: September 21, 2017 For: AWARDING BID FOR 2017 ROAD IMPROVEMENTS PROGRAM CONTRACT. Name of Account: RESOLUTION #17 -161 AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $1,079,349.00 BILLABLE WITH I.IICAS BROTHER'S INC.'S EXISTING CONTRACT WITH THE BOROUGH. KATHLEEN M. BARNEY Municipal Clerk 10:24:03 a.m. 09 -21 -2017 1/3 �orou�4 of Earfinr>f MIDDLESEX COUNTY ,NE(n , Ersrg TEL (732) 541 -3800 FAX (732) 541 -8925 CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; The funds available for this contract are in the Budget, in the account of: In the amount ol �0 - 2 4 1,� By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. gaA& Patri4l5efflasio Treasurer Date: ( ?Lx4 7