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HomeMy Public PortalAboutr 17-160Yusolution of the brough of Carteret, N- J- No. 17 -160 Date of Adoptio Septefier 21, 20 17 AWARDING BID FOR WEST CARTERET LANDSCAPE, BERM AND YARD DRAINAGE IMPROVEMENTSCONTRACT WHEREAS, the Borough has publicly advertised for the receipt of bids for the West Carteret Landscape, Berm and Yard Drainage Improvements Project. and WHEREAS, the Borough has solicited and received eight (8) bid proposals for the West Carteret Landscape, Berm and Yard Drainage Improvements as follows: WHEREAS, Messercola Excavating Co., Inc., has submitted the lowest bid for said contract as evidenced by the response on file with the Borough's Purchasing Department and with the Borough Engineer. and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to Messercola Excavating, Co., Inc., in a total amount not to exceed $68.171.00, per attached award letter: and WHEREAS. the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. That the appropriate Borough Officials are hereby authorized to enter into a contract with Messercola Excavating Co.. Inc., of Plainfield. N.J. for the West Carteret Landscape. Berm and Yard Drainage Improvements Contract as described above for the sum of $68.171.00 in accordance in all respects with the request for proposals and bid on same. Total Bid 1. Messercola Excavating Co., Inc., Plainfield, NJ $ 68.171.00 2. TC Landscape Construction Group. Inc., Toms River, NJ $ 78.900.00 3. Seacoast Construction. Inc.. East Brunswick. NJ $ 136.050.00 4. Abraham General Construction, LLC. West Orange. NJ $ 137.437.50 5. MNC Concrete. LLC, Waretown, NJ $ 138,300.00 6. Zenith Construction Services, Inc.. Orange, NJ $ 185.150.00 7. T. Fiotakis Construction. LLC, Edison, NJ $ 194.150.00 8. Berto Construction, Inc., RahwaN. NJ $ 214,800.00 WHEREAS, Messercola Excavating Co., Inc., has submitted the lowest bid for said contract as evidenced by the response on file with the Borough's Purchasing Department and with the Borough Engineer. and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to Messercola Excavating, Co., Inc., in a total amount not to exceed $68.171.00, per attached award letter: and WHEREAS. the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. That the appropriate Borough Officials are hereby authorized to enter into a contract with Messercola Excavating Co.. Inc., of Plainfield. N.J. for the West Carteret Landscape. Berm and Yard Drainage Improvements Contract as described above for the sum of $68.171.00 in accordance in all respects with the request for proposals and bid on same. NO. 17 -160 PAGE 2 2. That a copy of this Resolution shall be forwarded to the Borough's Purchasing Department, CME Associates and Borough Director of Engineering. 3. That the aforementioned award of bid is contingent upon formal approval from the New Jersey Department of Labor, Division of Wage and Hour Compliance. Adopted this 21" day of September. 2017 and certified as a true copy of the original on September 22.2017. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES I NO NV A.B. COUNCILMAN YES NO NV A.B. DIAZ X DIII�S= X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates `vote to Overrule Veto Adopted at a meeting of the Municipal Council seD tetber u, zov CL K I& �('H OF Cy �- jbHN H.ALLGAIR, PE, PP, LS (1983 -2001) DAVID J. SAMUEL, PE, PP, CME SEP 1 5 2017 JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME C/ f �` GREGORY R. VALESI, PE, PP, CME 1 'l� I C 1 J L/ ASSOCIATES September 14, 2017 Sent via Electronic (barneyk(a)carteret.net) and Reqular Mail Mayor and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Kathleen M. Barney Re: West Carteret Landscape, Berm, and Yard Drainage Improvements Bid Report and Recommendation of Award Borough of Carteret, Middlesex County, NJ CME File No.: HCA00903.09 Dear Mayor and Borough Council: TIMOTHY W. GILLEN, PE, PP, CME BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J, NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME Enclosed herewith please find a summary of bids received on September 13, 2017, for the above referenced project. A total of eight (8) bids were submitted, ranging from an apparent low bid of $68,171.00 by Messercola Excavating Co., Inc., to a high bid of $214,800.00 by Berto Construction, Inc. The Engineer's Estimate for the base bid was $79,500.00. Please find enclosed a complete Summary of Bids for the Council's review. Bidder 1. ' Messercola Excavating Co_, Inc. _ 2. ; T C Lan Construction Group,_Inc. 3 Seacoast Construction, Inc. 4_ Abraham General Construction, LLC 5. I MNC Co LLC 6. Zenith Construction Services, Inc. 7. T. Flot akis Construction, _LLC _ _ - --�- 8. 1 Berto Construction. Inc. Location Bas Bi d Plainfield, NJ — — To ms River, NJ T$78,900.00 East Brunswick NJ 1 $136,050.00 West Orange, NJ_ $137,437.50 Waretown, NJ ' $138,300.00 i Oran e, NJ _ -_...� $185,150.00 Edison, NJ $194,150.00 j Rahwa rte, NJ $214,800.00 It should be noted that there were irregularities present in several of the bids submitted, including that of low bidder, Messercola Excavating, whose bid was not submitted intact and was missing several non - signature pages. We believe that these irregularities are minor in nature and not a mandatory cause for rejection; therefore, the outcome of the bid is unaffected. As a matter of procedure, our office has contacted Messercola Excavating to discuss their bid. The representative we spoke to indicated they are comfortable with the bid as submitted and there is no objection to completing the project based on the bid prices submitted and the contract time. / / 7 S•\CarteretVHCA00103.01 - Milik Street Area Drainage Improv\Correspondenc:M17 -09 -14 Bid Report Ltr.doc �J CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 409 -0756 ASSOCIATES Mayor and Borough Council September 14, 2017 Re: Bid Report & Recommendation of Award Our File No. HCA00103.01 West Carteret Landscape, Berm, and Yard Drainage Improvements Page 2 Based on this information, we recommend the following actions: Award of the contract to the low bidder, Messercola Excavating Co., Inc., 549 East 3 rd Street, Plainfield, NJ 07060 within 60 calendar days, on a unit price basis in the total amount of $68,171.00 for bid items 1 through 14 inclusive, as available funding permits. The award should be subject to review and approval by the Borough Attorney, including concurrence to waive the minor irregularities, the review of the bid bond and surety from the low bidder, and submission of the required bonds and insurance certificates for the project. 2. Bids and bid securities of the second and third low bidder, TC Landscape Construction Group, Inc. and Seacoast Construction, Inc., be retained and held open, pending execution of the contract agreement by Messercola Excavating Co., Inc. 3. Return the bid securities of the fourth through eighth bidders. By copy of this letter, we are requesting the Borough Attorney prepare the necessary Resolution of Award. Upon execution, please have four (4) signed and sealed copies of the resolution forwarded to my office for further execution. We trust this is the information you require at this time. However, should you have any questions or require additional information, please do not hesitate to contact this office. Veruly yours, CME`Associates lor, PE, PP, CME TT\DEP Enclosures to all (via e-mail) cc: Patrick DeBlasio — CFO John DuPont, PE, CME — Borough Engineer Robert Bergen, Esq. — Borough Attorney SICarterel\HCA00103.01 - Milik Street Area Drainage ImprovlCorrespondence117 -09 -14 Bid Report Llr.doc c Z W a UJ m W m Z n = W W C W r F d G o N a W Q W _ O > V0 LL. CL 0 0 Z W m V U. 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W C 2 y N v A a O U m J W y _ o o C =c E W w F 0 Um� N 0] 10 a }mmm = U N N_ M W mU¢ 3¢ I-u_w rn F- LU N rl vinm rm m o Nt7�r Z Q U m y O 0 g U d `m U m Barney, Kathy From: Zwingraf, Matthew < mzwingraf @cmeusal.com> Sent: Friday, September 15, 2017 11:44 AM To: Barney, Kathy Cc: Mayor; Dupont, John; Pogorzelski, Carmela; Bergen, Robert; Taylor, Trevor Subject: Bid Reports - 2017 Road Program / West Carteret Drainage Attachments: 17 -09 -14 - 2017 Road Program Bid Tabulation and Recom mend ation.pdf; 17 -09 -14 - West Carteret Drainage Bid Tabulation and Recommendation.pdf Good morning Kathy, Please see the attached bid reports for the above - mentioned projects for your review. Please let me know if you have any questions. Thanks, Matt MATTHEW ZWINGRAF Project Engineer Affi� Consulting & Municipal OVOMM ENGINEERS ASSOCIATES 1460 Rt. 9 South, Howell, NJ 07731 P:732.462.7400 F:732 -409 -0756 mzwingraf @cmeusa1.com www.cmeusa1.com V9 z Likeuson Wowuson 1 Follow uson Facebook! L -`. Twitter+ Instagrad 418925 Borough of Carteret OFFICE OF KATHLEEN Al. BARNEY, RAIC /CIVIC MUNICIPAL CLERK 61 COOKS AVENUE CARTERET, NEW JERSEY 07008 Date: September 21, 2017 To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS For: AWARDING BID FOR WEST CARTERET LANDSCAPE, BERM AND YARD DRAINAGE IMPROVEMENTS CONTRACT. Name of Account: RESOLUTION #17 -160 AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $68,171.00 BILLABLE WITH MESSERCOLA EXCAVATING CO. INC.'S EXISTING CONTRACT WITH THE BOROUGH. THLEEN M. BARNEY, C Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; �0 JF� /YI e 5 SC /L C C yf 0'c j n m The funds available for this contract are in the Budget, in the account of: n m >%J y In the amount of By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. Patr eBlasio 09:45:17 a.m. 09 -21 -2017 1/3 lgvrvu�4 of &rfrmP# MIDDLESEX COUNTY TEL (732) 5141 -3800 FAX (732) 541 -8925 Treasurer Date: -?h /I - I V b �l