HomeMy Public PortalAboutr 17-157� of the 3 orough of (f # Pre#, Y - 54 -
No. 17 -157 Date of Ado tion SEPtU 21, 2 017
AUTHORIZING A PROFESSIONAL SERVICES CONTRAUT WITH
T &M ASSOCIATES FOR GENERAL ENGINEERING SERVICES
FOR THE PASSENGER FERRY GRANT PROGRAM FUNDING APPLICATION
WHEREAS, the Borough of Carteret is in need of professional General Engineering Services
with regard to the Passenger Ferry Grant Program Funding Application FY2017 Federal Transit
Administration Program Arthur Kill Ferry Service: and
WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill
and expertise to provide said services. and
WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a
total cost not to exceed $6.500.00: and
WHEREAS, the Mayor and Council have reviewed said proposal: and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said
purpose. Acct. 7-01-20-165-254
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of
Carteret, County of Middlesex. State of New Jersey, as follows:
1. That the proposal from T &M Associates for professional General
Engineering Services and Passenger Ferry Grant Program Funding
Application FY2017 Federal Transit Administration Program with
regard to the Arthur Kill Ferry Service at a total cost not to exceed
$6,500.00. billable in accordance with T &M's existing contract with
the Borough, is hereby approved.
2. That annexed hereto is a copy of said proposal.
3. That this action is approved as an award of a professional services
contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the
Borough's Fair and Open Process as authorized by law.
4. A copy of this Resolution be forwarded to the Borough's Purchasing
Department and T &M Associates.
Adopted this 21" day of September. 2017
and certified as a true copy of the
original on September 22. 2017.
KATHLEEN M. BARNEY. MMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
NO
NV
A.B.
1
COUNCILMAN
NO
NV
A.B.
BELLI 0
OHAL
rYE
X
DI
INLES
X - Indicate Vote AB - Absent NV - Not Voting
XOR - Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council
u, 2017
CLERK
I, L
5418925 Borough of Carteret
■
OFFICE OF
KATHLEEN M. BARNEY, RMC /CMC
MUNICIPAL CLERK
09:40:21 a.m. 09 -20 -2017 1/2
TEL (732) 541 -3800
FAX (732) 541 -8925
61 COOKE AVENUE
CARTERET, NEW JERSEY 07008
Date - . —September 20, 2017
To: Patrick DeBlasio
Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS
For: AUTHORIZING A PROFESSIONAL SERVICES CONTRACT WITH T &M ASSOCIATES FOR
GENERAL ENGINEERING SERVICES FOR THE PASSENGER FERRY GRANT PROGRAM FUNDING
APPLICATIONS.
Name of Account: RESOLUTION # /�Z
AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $6,500.00 BILLABLE WITH T &_M
ASSOCIATES EXISTING CONTRACT WITH THE BOROUGH.
KATHLEEN M. BARNEY, M
Municipal Clerk
Noraugh nf &rfsrEf
MIDDLESEX COUNTY
,Wefn 3Er, -rlj
CERTIFICATION OF AVAILABILITY OF FUNDS
1, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current
budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret
and;
The funds available for this contract are in the Budget, in the account of
UP 2 1 '017
In the amount of: ��� _ 7 �f'C 01
By this certification, I have hereby encumbered the above named account for the amount of the contract pending
Council action.
Patric eBlasio
/ Treasurer
Date: - 7 /Jo�/ 3
CARTOII -16002
YOUR GOALS. OUR MISSION.
Mayor Daniel J. Reiman
Borough of Carteret
61 Cooke Avenue
Carteret, New Jersey 07008
r NI,
G
S[,° 2 �J11
Re: Passenger Ferry Grant Program Funding Application
FY2017 Federal Transit Administration Program
Arthur Kill Ferry Service
Dear Mayor Reiman:
September 19, 2017
As requested, T &M Associates is prepared to work with the Borough and its Arthur Kill Ferry Service
Team to prepare and submit a funding application and supporting documents to establish a new ferry
service and for the purchase of ferry boats for the service.
The notice of funding for the program is outlined in the August 23, 2017 Federal Register and provides
the following application requirements:
I , Grant Fund Recipient - NJ Transit is the only eligible direct recipient of the Section 5307 funds.
2. Applications must be submitted electronically through the GRANTS -GOV Website by October
23, 2017.
3. The process may require additional documentation to support the organization's technical,
financial, and legal capacity to receive and administer Federal funds under this program.
4. C ost Sharing — Federal share is 80% for a new service and 85% for acquiring new boats with a
matching local share which the applicant must document.
APPLICATION AND SUBMISSION INFORMATION
A complete proposal (application) submission consists of at least the SF424 Mandatory Form and
FY2017 Passenger Ferry Grant Program supplemental form
Specifically, the application contents must include the following items:
a. Applicant Name
b. Dun and Bradstreet (D &B) DUNS number
c. Key contact information (including contact name, address, email address, and phone)
d. Congressional district(s) where project will take place
e. Project information (including title, an executive summary, and type)
f. A detailed description of the need for the project
g. A detailed description on how the project will support the Ferry program objectives
h. Evidence that the project is consistent with local and regional planning documents
i. Evidence that the applicant can provide the local cost share
j. A description of the technical, legal and financial capacity of the applicant
k. A detailed project budget
T &M ASSOCIATES, 11 Tindall Road, Middletown, NJ 07748 19 732.671.6400 10 732.671.7365 J3 tandmassociates.com
*!•,
CARTON -16001
September 19, 2017
Page 2
Le: Mayor Daniel I Reiman
Re: Passenger Ferry Grant Program Funding Application
FY2017 Federal Transit Administration Program
Arthur Kill Ferry Service
I. An explanation of the scalability of the project
m. Details on the local matching funds
n. A detailed project timeline
Unique Entity Identifier and System for Award Management ( SAM )
Each applicant is required to be registered in SAM before submitting an application; provide valid unique
entity identifier in its application; and continue to maintain an active SAM registration. We will ascertain
whether it applies to NJ Transit (NJT) and or the Borough.
Other Submission Requirements
1. Applicants are encouraged to identify scaled funding options for possible reduced funding and a
minimum funding amount
2. Applicants must provide a clear explanation of how the project budget would be affected by the
reduced amount
Application Review Information
The submitted application will be reviewed by FTA based on the following items:
• Demonstration of Need
• Demonstration of Benefits
• Planning and Local/Regional Prioritization
• Project Readiness
• Technical, Legal, and Financial Capacity
• Connectivity to Other Modes of Transportation
SCOPE OF SERVICES
T &M will provide the following services associated with the project:
A. NJ Transit Coordination
B. NJDOT and NJTPA Support Coordination
C. Borough Ferry Team Assistance
D. Application Preparation & Submission
E. Follow -up Support Services
T &M will be the lead professional in working with NJ Transit on behalf of the Borough of Carteret for
the preparation and submission of the FTA Passenger Ferry Program funding application.
r
0 0 0 0
CARTOH -16001
September 19, 2017
Page 3
Le: Mayor Daniel J. Reiman
Re: Passenger Ferry Grant Program Funding Application
FY2017 Federal Transit Administration Program
Arthur Kill Ferry Service
We will schedule an initial introductory meeting with NJ Transit to present the Borough's Ferry Project
and request NJ Transit sponsor the Borough project to establish a new ferry service along the Arthur Kill
and purchase new ferry boats for the operation.
We will require support from the Borough's Ferry Project Team professional members including William
Wolf, Esq; Dr. Rachel Weinberger; Jon Carnegie; Kathleen Shaw; and others to prepare and compile the
comprehensive funding application.
At this time, there are several unknowns related to the preparation and submission of the subject FTA
funding application which cannot be identified until after NJT endorses and agrees to sponsor the
Borough's project. Therefore, for purposes of this scope of services and fee estimate, we are providing an
estimated not to exceed cost of $6,500.00 for our work associated with this project funding application as
outlined above. Our services will be provided and billed on an hourly rate in accordance with our current
annual services contract.
As we progress through the application process we will continually apprise the Borough of our ongoing
progress and our efforts related to our estimated fee. Once we approach 75% of our estimated fee, we
will advise the Borough of the status of our work and any additional effort and fees which will be
required to complete our work.
If you have any questions concerning the proposed scope of services or fee estimate, please call.
Very truly yours,
T &M ASSOCIATES
DONALD J. NORBUT, P.E., C.M.E.
VICE PRESIDENT
DJN:Ikc
cc: Patrick DeBlasio, CFO
John DuPont, Director of Engineering
Kathleen Barney, Clerk
G:\Projects\ CART\ 01467 \Correspondence\Reiman_DJN_Fed Transit Admin Passenger Ferry Grant App Proposal.doc
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
September 25, 2017
Noi ary Pub 'c o N� Je ey
CARMELA POGORZELSKI
NOTARY PUBLIC OF NEW JERSEY
My Commission Expires 912712022
Kathleen M. Barney, MMC
Municipal Clerk
BOROUGH OF CARTERET
NOTICE OF CONTRACT AWARD
The Borough 0f Carteret has awarded a contract without competi-
tive bidding as a Professional Service pursuant to N.J.S.A. 40A:11
-
5(1)(a). This contract and the resolution authorizing it are available
for public inspection in the Office of the Municipal Clerk.
This action is approved as an award of Professional Services Con -
tract pursuant to N.J.S.A. 40A:11- 50)(a) in accordance with the Bor-
ough's Fair and Open Process as authorized by law.
Awarded to: T &M Associates
Sery ices: General Engineering Services with regard to the
Passenger Ferry
Grant Program Funding Application FY2017 Federal Transit
Administration Program Arthur Kill Ferry Service.
Resolution: #17 -157
Cost: Not to exceed $6,500.00 billable according to the existing
rate schedule.
Sworn and subscribed before ($20.24)
me this Z- 0 8 day of
Z�6 �
Kathleen M. Barney, RMC/MMC
Municipal Clerk
Ad Number: 0002425742 Run Dates: 09/25/17
BOROUGH OF CARTERET
NOTICE OF CONTRACT AWARD
The Borough of Carteret has awarded a contract without competi-
tive bidding as a Professional Service pursuant to N.J.S.A. 40AA 1-
5(1)(a). This contract and the resolution authorizing it are available
for public inspection in the Office of the Municipal Clerk.
This action is approved as an award of Professional Services Con-
tract pursuant to N.J.S.A.40AA 1- 5(1)(a) in accordance with the Bor-
ough's Fair and Open Process as authorized by law.
Awarded to: T &M Associates
Services: General Engineering Services with regard to the
Passenger Ferry
Grant Program Funding Application FY2017 Federal Transit
Administration Program Arthur Kill Ferry Service.
Resolution: #17 -157
Cost: Not to exceed $6,500.00 billable according to the existing
rate schedule.
Kathleen M. Barney, RMC /MMC
($20.24) Municipal Clerk
002425742 -01