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Home My Public Portal About04 April 03, 1996 Budget & Finance" " 040142 RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND FINANCE COMMITTEE (COMMISSIONERS RUSS BEIRICH, BOB BUSTER, KAY CENICEROS, SYBIL JAFFY) RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 WEDNESDAY, APRIL 3, 1996 111! WORKING SESSION TO REVIEW PRELIMINARY FY '96-97 BUDGET AGENDA 1. CALL TO ORDER. 2. APPROVAL OF MINUTES. 3. PUBLIC COMMENTS. 4. ADDITIONS/REVISIONS. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Management Letter Comments. Overview Presented are the management letter comments from Ernst & Young from the 1995 fiscal and compliance audit of the Commission and LTF/Measure A recipients, and staff responses to the comments. This item is for receive and file. 5B. Revised 1995/96 Budget. Overview Staff is recommending that the Commission approve the Revised 1995/96 budget. 5C. Mission and Goal Statements 1996/97. Overview Staff is recommending that the Commission: 1) Approve the 1996/97 Mission and Goal statements; and, 2) Review 1996/97 Draft Budget. Page 2 Agenda - Budget/Finance Committee April 3, 1996 5D. Co -Sponsorship of UCLA's Fall 1996 Symposium on "The Transportation, Land Use and Air Quality Connection ". Overview Staff is recommending co-sponsor support in the amount of $5,000 with the added recommendation three Board or staff members be authorized to represent the Commission at the symposium.) 5E. Amendment of Office Lease Agreement with Riverside Commercial Investors. Overview Staff is recommending that the Commission authorize the Executive Director to amend its lease agreement with Riverside Commercial Investors. 5F. Monthly Cost & Schedule Reports. Overview Presented are material that depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending February 29, 1996. This item is for receive and file. 6. HIGHWAYS/LOCAL STREETS AND ROADS. 6A. Approval of Contract Amendment No. 1 for O'Brien-Kreitzberq & Associates (OKA) to Perform Additional Construction Management Services for the Route 79 Lamb Can von Project (RCTC Agreement No. 94-23). Overciew Staff is recommending that the Commission: 1) Amend the existing Agreement with O'Brien-Kreitzberg & Associates (OKA) to extend the contract performance period through June 1996; and, 2) authorize an additional $143,909.17 to cover costs for OKA to continue Construction Management Services through June 1996 to coincide with Construction Contractor's project completion date. 6B. Approval of Funding for the Construction of the Northmoor Noise Wall Project on State Route 91 at Serfas Club Drive. Overview Staff is recommending that the Commission authorize $425,000 for the construction of the Northmoor/SR-91 Noise wall Project. The proposed Construction project will begin and be completed approximately July/August 1996. • • • Page 3 Agenda - Budget/Finance Committee April 3, 1996 7. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 7A. FY 96/97 Western County Measure A Specialized Transit Request for Proposa/s. Overview Staff is recommending that the Commission: 1) Direct staff to send out a request for proposals within the parameters discussed above; 2) Set aside $100,000 in Measure A Specialized Transit funds to be used by non-profit agencies as local match for the Federal Section 16 grant program; and, 3) Designate an Ad -Hoc Committee of the Commission's Citizens Advisory Committee as the Measure A Evaluation Committee. 7B. Requests for Use of Surplus Measure A Specialized Transit Funds. Overview Staff is recommending that the Commission approve the requests from the Senior and Disabled Citizens Coalition and Meditrans Services to carry forward surplus Measure A Specialized Transit funds for use in FY 95/96. 8. COMMUTER RAIL. 8A. Authorization to Pay Terra -Cal Construction for Installing Electrical Conduit and Wire for Additional Canopy at West Corona Station. Overview Staff is recommending that the Commission authorize $4,380.68 to pay Terra-CaI's electrical subcontractor for installing electrical conduit and wire for one additional canopy at the West Corona Commuter Rail Station. 9. ADJOURNMENT. MINUTES • " " RIVERSIDE COUNTY TRANSPORTATION COMMISSION 96-03 BUDGET AND FINANCE COMMITTEE March 6, 1996 MINUTES 1. CALL TO ORDER. Chairperson Russ Beirich called the special meeting of the Budget/Finance Committee to order at 1:30 p.m. at the Riverside County Transportation Commission, 3560 University Avenue, Suite 100, Riverside, California 92501. Members Present Member Absent Russ Beirich Kay Ceniceros Sybil Jaffy Bob Buster 2. APPROVAL OF MINUTES. M/S/C to approve the meeting minutes of February 7, 1996. 3. PUBLIC COMMENTS. There were no public comments. 4. ADDITIONS/REVISIONS.- There were no additions/revisions. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Investment Report for Quarter Ending December 31, 1995. M/S/C that the Commission receive and file. 5B. Quarterly Financial and Cost & Schedule Reports. M/S/C that the Commission receive and file. 5C. Mid Year Budget Revisions. M/S/C to defer until the April meeting. Page 2 Minutes - Budget/Finance Committee February 7, 1996 • 6. HIGHWAYS/LOCAL STREETS AND ROADS. 6A. Status Report on Route 71; Reprogram $ 1 million "Demonstration Fundi'iq" to Southern California Association of Governments for Studies to Support Mediation Process. Commissioner Ceniceros proposed that the source of fund for the matching fund be the LTF Planning Program rather than Measure A funds. M/S/C that the Commission: 1) Reprogram $1 million of Route 71 federal "demonstration" funds from Caltrans, Route 71 engineering to support SHOPP project to SCAG, Route 71 technical studies to support the mediation process; and, 2) identify matching funds of $250,000 to be equally divided between RCTC and SANBAG. The source of matching funds is proposed as Western County (WRCOG) LTF Planning funds. In the event FHWA approves "innovative" match, RCTC's contribution should be work performed by Bechtel to provide scope and cost information in support of the HOT lanes proposal suggested by our Commission. 6B. Award Contract to Harris and Associates to Provide Construction Management Services for the construction of the Yuma Interchange. M/S/C that the Commission authorize the Chair to enter into the attached agreement with Harris and Associates to perform Construction Management Services for the Yuma Interchange project, subject to final Legal Counsel review and approval of the contract terms and conditions, for a contract amount not to exceed $890,000 and with an extra work amount of $133,500, and also subject to the approval of the "Cooperative Agreement for Construction Management" by the City of Norco. 6C. Contract Amendment #4 for Agreement No. RO-9219 with NBS Lowry - for Design Services on Route 1 1 1 near Gene Autry Trail in the City of Palm Springs. M/S/C that the Commission approve Amendment 4 to Agreement RO-9219 with NBS Lowry for an addit;onal amount of $7,909 to increase the base amount to perform the PS&E to $69,384 and maintain the current contingency amount of $6,147.60 for any future contingency. 6D. Cooperative Agreement for Construction Management Services for Yuma Interchange between RCTC and the City of Norco. M/S/C that the Commission: 1) Approve and enter into the attached "Cooperative Agreement for Construction Management" with the City of Norco subject to final review by RCTC Legal Counsel; and, 2) direct staff to continue working with the City of Norco and other involved agencies to award the construction contract for the Yuma Interchange by June 30, 1996 to maintain eligibility for SB300 funding. 6E. Amendment No. 5 to Agreement No. RO-9306 for Geotechnical Engineering Services for the Route 79, Gilman Springs Road to First Street Hiahwav Widening Protect. M/S/C that the Commission approve Amendment No. 5 to Agreement No. RO-930 for "Geotechnical Services for the Route 79 Gilman Springs Road to First Street Measure A Highway Widening Project" in the amount of $20,025 for a revised contract base amount of $450,251 and increase the remaining extra work to $20,000. • • Page 3 Minutes - Budget/Finance Committee February 7, 1996 • 6F. Amendment 1 to Contract with De Leuw Cather for Preliminary Engineerin_q and PS&E for Highway 111 improvements between Monroe and Rubidoux Streets in the City of Indio. M/S/C that the Commission approve Amendment #1 to Agreement RO-9525 for an amount of $150,000 that will increase the total contract amount to $560,000. Extra work will remain at $41,000. 7. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 7A. RTA's FY 1996 Short Range Transit Plan Amendment. M/S/C that the Commission approve RTA's Amended FY 1996 Short Range Transit Plan and that RTA be directed to address the concerns noted by staff and the Citizens Advisory Committee/Social Service Transportation Advisory Council in their upcoming FY 1997-2003 Short Range Transit Plan update. 8. COMMUTER RAIL. • • 8A. Downtown Riverside Station - South Side Station RFP Process. M/S/C that: 1) RCTC staff should request the SCRRA to designate the RCTC as lead agency for design and construction with the cooperation of staff from the SCRRA and other agencies involved in the project; 2) the Commission should use Option 3, the "open" RFP process, for selecting a consultant for the South Side Station Expansion for the Downtown Riverside Metrolink Station. 9. ADJOURNMENT. :iw There being no further business to come before the Budget/Finance Committee, the meeting was adjourned at 2:20 p.m. Respectfully submitted, J Naty Kobenhaver Clerk orthe Commission " " " AGENDA ITEM #5A RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 3, 1996 TO: Budget and Finance Committee FROM: Dean Martin, Controller SUBJECT: Management Letter Comments Attached are the management letter comments from Ernst & Young from the 1995 fiscal and compliance audit of the Commission and LTF/Measure A recipients, and staff responses to the comments. STAFF RECOMMENDATION: That the Commission receive and file. :jw • El ERNST &YOUNG L L P ■ Suite 600 3750 University Avenue P.O. Box 1270 Riverside, California 92502 ■ Phone: 909 276 7200 Fax: 909 787 8184 Mr. Jack Reagan Executive Director Riverside County Transportation Commission In planning and performing our audit of the general purpose financial statements of the Riverside County Transportation Commission (Commission) for the year ended June 30, 1995, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. During our audit, the following matters came to our attention that we believe merit your consideration: * * * * * * Implementation of Accounting System We would like to recognize the Commission's efforts in implementing our recommendations from prior years related to evaluating and determining its need for acquiring a new accounting system. Management researched and evaluated several available systems before purchasing its current system which was implemented in fiscal 1996. We encourage management to continue to assess its accounting system needs. Implementation of Program and Funding Guide We would also like to commend management for conducting meetings with Measure A recipient representatives to resolve certain Program and Funding Guide issues which we have noted in prior years. We understand that the Commission's Program and Funding Guide has been submitted to the Commission for approval in fiscal 1996. We recommend that management revise the Program and Funding Guide as deemed necessary in order to keep management and recipients abreast of new requirements or changes to existing requirements. Advance Receivables Included on the Commission's June 30, 1995 balance sheet is a receivable of $9.2 million representing a disbursement to the County of Riverside (County) advanced on behalf of the Coachella Valley Association of Governments (CVAG) for certain right of way acquisitions. As the properties are obtained and funds actually expended by the County, the receivable has been Ernst & Young LLP is a member of Ernst & Young International, Ltd. JERNST&YOUNG LLP Page 2 and will continue to be reduced and bond proceeds expended. During our Measure A audit of CVAG, we noted that the amount of expended bond proceeds did not agree with the Commission's records and required an adjustment of $3,869,000. We encourage communication among all three entities regarding this arrangement to ensure proper recording of such activity oy each entity. Close -Out Process of Capital Grants We have observed that transit operators usually receive Transportation Development Act (TDA) capital grant funds in advance of actual expenditures and that recipients are not required to report on the status of such grants. As a result, we have noted amounts that have expired or have been used for other capital projects, requiring subsequent approval from the Commission. We recommend that the Commission review its TDA capital grant process to determine whether funds should be disbursed on a reimbursement basis and to establish a periodic grant reporting and close-out process. The Commission should consider using the funding and reporting process established by the Federal Transit Administration. Implementation of such procedures would ensure that funds are spent as intended and are available for priority projects. Resolution of Questioned Costs During the 1994 and 1993 Transportation Development Act (TDA) claimant audits, we reported a noncompliance matter related to a transit operator, resulting in questioned costs of approximately $5,400 and $4,900, respectively. During the current year audits, we noted that the Commission had reviewed these costs with the City and, after obtaining a satisfactory response, determined that the matter was closed; however, this resolution was not documented. We recommend that the Commission adopt a threshold for questioned costs which require resolution by the Commission. Resolutions of such questioned costs should be documented in writing. Establishing a threshold should result in an effective and more efficient use of staff resources. Updating Five Year Plans During our Measure A recipient audits, we noted instances in which costs were incurred relating to projects not included in the most current Measure A five year plan submitted by the cities; however, such projects often were listed on prior year plans. The Commission should review the process for preparing five year plans with Measure A recipients to ensure that all projects including carryover projects, whose expenditures are anticipated to be incurred in the following fiscal years, are properly identified in sufficient detail on the five year plan which is approved annually. * * * * * * JERNST&YOUNG LLP Page 3 • This letter is intended solely for the information and use of management, the Budget and Finance Committee, and the Board of Commissioners. We would be pleased to discuss the above matters or to respond to any questions, at your convenience. October 11, 1995 �Cvv�w� Y yo-cveti-LP " " " Staff Responses to the Ernst & Young Management Letter: Implementation of Accounting System As noted by Ernst & Young, the accounting system was purchased in fiscal year 1995 with a phased in implementation beginning October 1995 and expected to continue through the first quarter of fiscal 1997. Staff is comfortable that the system will meet the Commission's needs for the foreseeable future. Implementation of Program and Funding Guide Staff appreciates E & Y's recognition of the effort that went into completion of and revisions to the Program and Funding Guide. Staff will revise the guide on an annual basis as the Commission adopts new policy, changes existing policy, or revises administrative application or interpretation of those policies. Advances Receivable Staff has verbally and in writing discussed how the advances should be handled. A mutually agreeable arrangement has been decided upon and implemented. The staffs of both agencies agreed that the most appropriate manner to deal with the advances would be for CVAG to obtain the required documentation from the County , and upon receipt , to send it to RCTC. We believe this arrangement will in the future resolve any problems that have occurred in the past. Close -Out Process of Capital Grants Although staff agrees with this recommendation in concept, staff does not believe it to be feasible to place the operators on a reimbursement basis. The only source of funding received by transit operator for day to day operations is LTF . All other sources of funds are on a reimbursement basis. Treating LTF in a similar manner would virtually shut down all transit operations. Staff agrees that there needs to be a funding and reporting process established for capital grants. Staff will review a number of sources including Federal Transit Administration procedures, procedures used by other commissions, and whatever other information the auditors may be able to provide. Once this is completed a process will be designed, discussed with the transit operators, and brought forward to the Commission for approval. Resolution of Questioned Costs In the past, the lines of demarcation between programming and planning and fiscal accountability have overlapped. This may have resulted in some confusion as to who actually resolved any audit problems. Staff reconunends that any questioned cost be reviewed within the context of the Commission's internal audit program. If staff finds that the cost is not allowable, the jurisdiction will be required to reimburse the TDA funds. Staff has held verbal discussions with the transit operator, but in the future will ensure that those discussions are memorialized. Updating Five Year Plans This recommendation will be forwarded to the Commission' Technical Advisory Committee(TAC) for its input. Staff will encourage that the E & Y recommendation be adopted. If there are alternate solutions proposed by TAC, then the TAC may submit them to the Commission for final resolution. f:\users\martinwd\wp\m1c95.wpd • • • " " " AGENDA ITEM #5B DATE: TO: FROM: RIVERSIDE COUNTY TRANSPORTATION COMMISSION April 3, 1996 Budget and Finance Committee Dean Martin, Controller SUBJECT: Revised 1995/96 Budget Attached are schedules showing the Revised 1995/96 Budget by line item along with individual department detail. A memo has been included that highlights and explains the major changes. STAFF RECOMMENDATION: That the Commission approve the Revised 1996/97 Budget. :jw • • " " " Riverside County Transportation Commission Notes to the 95/96 Revised Budget (based on the Budget Comparative -By -Line Item) REVENUES Sales Tax Revenues --Although Measure A sales tax revenues have performed ahead of projections to date. the lackluster Christmas season experienced throughout the nation may result in a leveling out of the growth. For that reason no upward adjustments were made to the sales tax revenue number of $52,528,635. Otherwise; overall economic signs are positive enough that no reduction in sales tax revenues is expected. State Transit Assistance(STA) Allocation --The STA allocation of $1,667,173 has been reduced from $1,996,348 to reflect the actual amount allocated by the state. Other Reimbursements --Consists principally of CMAQ monies due from the state to reimburse expenditures for rail station construction. The expected reimbursement has been lowered as station construction costs have been lower than anticipated. Additionally, over $1.1 million was recorded as revenue in fiscal year 1995. Other Revenue --State funding for the FSP program was reduced by $112,585 due to lower expenditures. The Intelligent Transportation System(ITS) allotment of $475,000 from the state has been reduced by $385,000 which is now not expected until fiscal year 1997. Surface Transportation Program funding for commuter assistance in the amount of $295,000 has been reclassified from Other Revenues to Other Reimbursements. Interest Income --Interest revenue has been revised upward due to higher yields than was assumed in the original budget as well as higher cash balances as a result of reduced expenditures. Most of the interest earnings are from the Commission's remaining bond funds on deposit in guaranteed investment contracts paying between 6.87% and 6.99%. OTHER FINANCING SOURCES Commercial Paper Proceeds --Due to lower than anticipated expenditures issuance of commercial paper notes has been reduced by $3,000,000. Construction costs of $3,000,000 for sound walls along Route 91 are not expected to occur until fiscal year 1997. EXPENDITURES Other Program Costs Other Support Highway --Litigation settlement with CPTC and Caltrans was settled for $150,000. That amount was used to purchase 5,000 transponders to be provided free of charge to Riverside county residents. Since this line item was already running underbudget, it has only been increased by an additional $100,000. Transit STA allocations to local agencies have been increased by $400,000 to reflect previously approved Commission actions. Commuter Assistance Two programs have been eliminated from the commuter assistance budget including the Telecommuting Workcenter($132,700), and the Riverside Bicycle Commuter Coalition($ 145,000). Special projects category has been reduced from $100,000 to $25,000, and buspools subsidy was lowered to $53,000 from $89,300. Partially offsetting these reductions is the addition of the Inland Empire Commuter Services in the amount of $295,397. Freeway Service Patrol Towing --The original budget anticipated an expansion to the service by the addition of two trucks. However, there was not sufficient demand to justify the addition. The budget has been adjusted downward by $103,442 to reflect the reduced contract towing expenditures to the Commission. " Project Costs Highway Right of Way The acquisition of right of way for Monroe project in the city of Indio was increased from $151,000(start up processing costs) to $400,000 for actual acquisitions. Another $127,000 will be paid to the County of Riverside for right of way support on the Monroe to Rubidoux Avenue project. Right of way acquisitions for the Winchester Road project have been budgeted at $750,000. Grade separation utility relocation on Route 79 has been added in the amount of $368,368. Regional Arterial --Revised estimate from CVAG based on project expenditure estimates provided by the cities. Highway Engineering. --Several unexpected sloping issues arose on the Route 79 Lamb Canyon project requiring amending the consultants' contracts not budgeted since all design work was expected to be completed by June 30, 1995. Those contract amendments total $162,000. Engineering costs of $750,000 have been budgeted for the Winchester Road widening. PS & E studies for the Serfas Club and Route 91 TSM and soundwall/auxiliary lanes studies in the amount of $132,000 were not included in the original budget. An additional $370,000 relates to design changes and amendments for the Monroe to Rubidoux project. Route I-215 budget has been revised in the amount of $70,000 to allow consultant to complete the required preliminary and environmental engineering. Highway Construction--Serfas Club and the Route 91 soundwalls are now scheduled for construction in fiscal year 1997. The budget has been reduced by $3,425,000 and will be rebudgeted for 1997. Several small items have been adjusted including the close out of the Sanderson project with the County of Riverside. The reduction was partially offset by including expenditures for the Winchester Road widening in the amount of $1,500,000. Route 79 expenditures are also coming in lower than the original budget amount by approximately $2.000.000, costs which were accelerated and completed in the 95 fiscal year. Claim settlement for Route 86 construction from Dillon Road to Ave. 58 came in at $2555,000 which has been included in the revised budget. Commuter rail operations --The budget has been adjusted to reflect final SCRRA budget amount previously approved by the Commission. Commuter rail engineering --Construction engineering costs for $78,600 on the La Sierra rail station has been increased due to design changes and modifications and support to the contractor. West Corona rail station claims for additional work have been budgeted at $154,000, subject to negotiation and approval. Additional studies have been performed on the San Jacinto Branch line in the amount of $37,833. An amendment to a consultant contract for parking lot design at Downtown Riverside has been added in the amount of $38,000. Rail Construction --Rail station bid for La Sierra was lower than the engineer's estimate. The budget has been reduced by $1.113 million to reflect the actual bids. The engineer's estimate on La Sierra was $3,107,000, while the actual bid came in at $1,994,740. The Downtown Riverside station parking lot was estimated to cost $800,000 while the actual cost to the Commission was $355,000 and management of $35,000 for a total of $390,000. Commuter Rail Capital Contribution --The original budget included $2,500,000 to pay AT &SF for indexing costs related to track construction. That costs will not be incurred until the 1997 fiscal year. The capital contribution to the SCRRA has been increased by $400,000 based on the final budget estimate from SCRRA, previously approved by the Commission. Feasibility Studies --Elimination of much of the cost for the ITS program accounts for much of the reduction in this area. The majority of the ITS expenditures are expected to occur in fiscal year 1997. Preliminary Engineering and Final Design- Interchanges --The reduction represents the removal of the Galena " " " " interchange. Pursuant to an agreement between the Commission and the County of Riverside, the County will use STP ' funds originally designated for Winchester to pay up to $2.1 million for Galena in exchange for the Commission funding the Winchester Road widening.(See Highway Construction explanation). ROW Acquisition -Interchanges --Right of way acquisitions for Van Buren was originally anticipated to occur in fiscal year 1997. The City of Riverside has since proceeded to purchase the needed right of way in the current year. The Commission expects to be billed prior to year end. OTHER FINANCLNG USES Operating Transfer Out Due to reduced commercial paper note issuance and lower rates than assumed in the budget, interest for commercial paper has been reduced. SOURCES OF REVENUE: Operating Revenues: Sales Tax Revenues Sales Tax TDA Planning & Administrative Sales Tax TDA Transit Allocation STA Transit Allocation SAFE Fees SB300 Reimbursements Other Reimbursements: TCI Reimbursements Caltrans Reimbursements Other Revenue Interest Income Total Operating Revenues Commercial Paper Proceeds Total Sources of Funds EXPENDITURES: Personnel Salary & Fringe Services and Supplies 82101 Fixed Assets 35,981,188 1,247,000 Z741,800 416,794 491,943 273,141 52,528,635 1,247,000 4,500,000 1,996,348 1,000,000 0 7,737,500 0 0 4,863,418 3.670.955 52, 528, 635 1,247,000 4,500,000 1,667,173 1,000,000 0 5,274,445 0 0 4,287,039 5.396.500 0 0 0 • (329,175) 0 0 (2,463,055) 0 0 (576, 379) 1,725,545 77,543,856 75,900,792 (1,643,064) 0.0% 0.0% 0.0%. -16.5% 0.0•%G 0.0% -31.8% 0.0% 0.0% -11.9% 47.0•A. -2.1% 17.000.000 14.000.000 (3.000.000) -17.6% 94.543.856 89,900.792 (4.643.064) -4.9% 987,068 1,545,196 1,513, 379 (31,817) -2.1% 395,435 741,930 715,476 Other RCTC Direct Costs: 578,089 1,310,000 1,310,000 0 0.0% 82,084 178,732 174,550 (4,182) -2.3% 12,871 50,000 50,000 0 0.0% 63,507 130,000 130,000 .0 0.0%. 56,413 46,000 95,380 49,380 107.3%. 215,045 325,000 325,000 0 0.0% 285.141 463.500 463.500 0 0.0% Total Other Direct Costs 1,293,150 2,503,232 2,548,430 45,198 1.8% 43021 Measure A program management 43051 Other Professional Services 43101 Bond Counsel 43104 Financial advisory services 43158 Legislative advocate 43166 Audit services 43701 General legal counsel 14,507 54,000 54,000 (26,454) 0.0' Other Program Costs: 37136 Callbox Maintenance 155,859 343,971 343,971 0 0.0% 37137 Callbox Installation 21,474 0 50,000 50,000 0.0% 37138 Callbox Operations 144,739 347,810 347,810 0 0.0% 43170 OtherSupportHighway 150,000 150,000 250,000 100,000 66.7% 43173 Prof. Services -Elderly and Disabled 1,521,134 2,900,000 3,429,008 529,008 18.2% 43173 Transit 883,000 1,200,000 1,600,000 400,000 33.3% 43175 Prof. Services -Commuter Assistance 651,046 1,496,605 1,403,002 (93,603) -6.3% 43184 Park 'N' Ride 19,322 50,200 50,200 0 0.0% 48184 Professional Services -Rail Support 42,495 150,000 150,000 0 0.0%. 48185 Professional Services -ROW Supt Highway 20,212 80,000 80,000 0 a0•/ 50115 Freeway Service Patrol -Towing 299,175 616,442 513,000 (103,442) -16. Freeway Service Patrol-CHP Charges 0 , 43,133 33,990 (9,143) -21. Total Other Program Costs 3,908,456 <. 7,378,161 8,250,981 872,820 11.8% Project Costs: 43171 Highway Right of Way 43172 Regional Arterial 43176 Prof. Services -Rail 43178 Highway Engineering 43179 Highway Construction 43180 Commuter Rail Operations 43181 Rail Engineering 43182 Rail Right of Way 43183 Rail Construction 43186 Commuter Rail Capital Contribution 43190 Feasibility Studies 43191 ROW -Interchanges 43197 Final Design Interchanges 43198 Preliminary Engineering Interchanges 43199 Construction Interchanges 86001 Special Projects Total Project Costs Expenditures before distributions and operating transfers 85102 Operating Transfer Out 72852 Intergovernmental Distributions Total Expenditures Excess(Deficiency) of Revenues Over Expenditures Contingency Excess(Deficiency) of Revenues Over Expenditures After Contingency Fund Balance, June 30 Ending Fund Balance 18.4% 1,105,259 85,596 3,463,000 4,987,368 1,524,368 44.0% 4,505,808 37,345, 649 27,490,108 (9,855,541) -26.4% 88,406 175,000 175,000 ^ 0.0% 1,262,779 1,051,000 2,579,581 1,528,581 145.4%. 6,479,596 16,006,000 11,831,219 (4,174,781) -26.1% 2,553,111 3,205,100 2,889,800 (315,300) -9.8% 77,910 0 294,813 294,813 100.0% 0 0 21,723 21,723 100.0% 4,404,373 5,968,500 4,590,048 (1,378,452) -23.1% 1,377,400 3,561,464 1,422,800 (2,138,664) -60.1% 35,787 725,000 237,833 (487,167) -67.2%. O 0 500,000 500,000 100.0% 361,979 2,150,000 1,350,000 (800,000) -37.2% 0 552,000 0 (552,000) -100.0% O 250,000 250,000 0 0.0% O 0 0 0 0.0% 21,232,745 74,452, 713 58, 620,293 (15,832, 420) -21.3% 27, 831,361 16,001,691 13486.068 57.319.120 86,675,233 71,702,560 (14,972,673) -17.3% 26,175,731 25,434,780 (740,951) -2.8% 20.284.794 20.533.221 248.427 1,2% 133.135 758 117.670.561 (15.465197! -11.6% (38,591,902) (27,769,769) 10,822,133 -28.0% (1,750,000) (29.519.769) 10,822,133 -26.8% 136,515,180 (1,750,000) 1.105.259 (40.341.902) 136,515,180 115,261,144 21,254,036 137.620.439 74, 919.242 106.995.411 32.076.169 42.8% 0.0% BUDGET SUMMARY BY DEPARTMENT Perc age <> #angel REVENUES: Sales Tax Revenues -Measure A 35,981,188 52,528,635 52,528,635 Sales Tax Revenues -Non Measure A 0 0.0% 3,988,800 5,747,000 5,747,000 0 0.0•/% STA Transit Allocation 416,794 1,996,348 1,667,173 (329,175) -16.5% SAFE User Fees 491,943 1,000,000 1,000,000 Reimbursements 273,141 7,737,500 5,274,445 Other Revenue (2,463,055) -31.8% Interest Income 129,426 4,863,418 4,287,039 (576,379) -11.9% 3.143.087 3.670.955 5,396.500 TOTAL REVENUES; 1.725.545 47.0% 44,424,379 77,543,856 75,900,792 (1,643,064) -2.1% EXPENDITURES: MANAGEMENT SERVI CES: Administration 463,327 724021 759,211 35190 Finance and Accounting 453.689 715.149 TOTAL MANAGEMENT SERVICES 710.387 (4)612 917,016 1,439,170 1,469,598 30,428 MEASURE A PROGRAMS: Project Development and Implementation 15,315,660 35,513,062 30,371,379 Special Transportation Programs (5,141,683) -14.5•/ Z306,928 4,627,288 5,057,764 430,476 9.3% Local and Regional Programs 17.729.378 57.263.800 47.649.829 e L MEASURE A PROGRAM (9,613.9712 -MB% 35,351,964 97,40 ,150 83,078,972 (14,325,178) -14.7% N MEASURE A PROGRAMS Transportation Planning and Programming 1,435,636 2,055,232 2,432,601 377,369 • 18.4% Commuter Rail Operations and Support 056551, Motorist Assistance 2,742,038 3, 3,272,504 (278,552) _7,8% 749,078 2,167, 827 1,639,268 (528,559) -244% Property Management 121.698 342.593 342.838 245 0.1% TOTAL NON MEASUE A PROGRAMS 5,048,450 8,116,708 7,687,211 (429,497) _5.3% Contingency 1,750,000 1,750,000 Total Expenditures Excess(Deficiency )of Revenues Over Expenditures Other Financing Sources(Uses): Operating Transfers (16,001,691) (26,175,732) Commercial Paper (25,434,780) 740,952 -2.8% 14.000.000 17.000.000 14,000.000 (3.000.000) -17 6% Net Financing Sources(Uses) (2,001,691) (9,175,731) (11,434,780) (2,259,049) 24.6% Excess(Deficiency )of Revenues Over Expenditures 1,105,259 (40,341,903) (29,519,769) 10,822,134 -28.8% ill Year Fund Balance 136,515,180 115,261,147 136,515,180 21,254,033 18.4% Ending Fund Balance 137,620,439 74,919,244 106,995,411 32,076,167 42.8% 41.317.429 106.960.028 92.235.781 (14.724.247) -13,8% 3,106,950 (31,166,172) (18,084, 989) 13,081,183 -42.0% " BUDGET DETAIL BY DEPARTMENT " " Personnel Salary 8 Fringe: Executive Director Assistant Director -Administration Assistant Director -Planning Assistant Director -Intergovernmental Senior Staff Analysts (3) Clerk of the Board Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation Freeway Service Patrol 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 43175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construct/on 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 48185 R.O.W. Support Highway Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost �Adrninjstratjon 114,215 102,156 159,873 2,310 3,811 4,158 6,500 77,099 120,701 22,761 35622 72,077 113,617 156,626 3,542 6,375 118,208 34,897 110,509 (3,247) -2.0% (69) -1.9% (125) -1.9% (2,493) -2.1% (725) -2.0% (3,108) -2.7% 280,561 439,924 430,157 (9,767) -2.2% 68,551 133,097 128,674 (4,423) -3.3% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O 0 O 0 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 0 0 0 0.0% 20,000 20,000 n 100.0% O 0 O O 56,413 46,000 95,380 49,380 107.3% O 0 85,000 85,000 a 0.0 151,000 200,380 49,380 32.7% 35,190 *Wet:;i'�: Total Personnel Salary8 Fringe Benefits Call Box Maintenance Cali Box Installation Call Box Operation Freeway Service Patrol 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 43f 75 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 48185 R.O. W. Support Highway Professional Service -Other 20,026 Bond Counsel (Debt Financing) 12,871 Financial Advisory Services 63,507 Legislative Advocate Intergovernmental Distributions Total Measure A Project Financing P�''.i. fj.y t Personnel Sala Deputy Executive Director Senior Staff Analyst Staff Analyst II Staff Analyst I Commission Support Staff for Bechtel Total Personnel Salary & Fringe Benefits Overhead Allocation 37136 Ca/I Box Maintenance 88,941 139,088 136,364 (2,724) -2.0% 19,114 29,934 29,306 (628) 0.py. 16,413 25,687 25,164 (523) -2.0% 2,737 4,280 4,196 (84) -2.0% 82,343 97,448 95,585 (1,863) -1.9% 189,547 296,437 290,614 (5,823) -2.0% 333,012 37137 Ca/I Box Installation 0 0 37138 Call Box Operation 0 0 0 O 0 0 43021 Consultants/Management 578,089 1,310,000 43170 Highway !,310,000 0 0.0% 150,000 150,000 250 000 100 000 66.7% 43171 Right -Of -Way 85,596 3,463,000 4,987,368 1,524,368 43178 Highway Engineering 1,262,779 1,051,000 2,579,581 1,528,581 145.4% 43179 Highway Construction 6,479,596 16,006,000 43181 CommuterRaitEngineering 11,831,219 (4,174,781) 77,910 0 294,813 294,813 100 0% jiii 43182 Professional Services -Commuter Rail ROW 0 43183 Commuter Rail ConstructionMillr 21,723 21,723 1000% 4,404,373 5,968,500 4,590,048 (1,378,452) -23.1% 43184 Park -N -Ride 19,322 43190 Feasibility Studies 50,200 50,200 0 0.0% O 100,000 50,000 (50,000) 0.0•/ 43191 Interchanges -Construction 0 250,000 500,000 250,000 0.0% 43197 Interchanges -Final Design 361,979 2,150 000 1,350,000 (800,000) -37.2% 43198 Interchanges -Preliminary Engineering 0 43199 Interchanges -ROW Acquisition 552,000 0 (552,000) 1000'/ O 0 250,000 250,000 100.0% 48185 Right of Way Support -Highway 20,212 43186 Commuter Rai/ Capital 50,000 50,000 0 0.0% 1,377,400 3,561,464 1,422,800 Total Projects (2,138,664) -100.0% 14,817, 256 34, 662,164 29,537, 752 (5,124,412) -14. (11,449) -3.3•/. Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) © 0 0 43104 Financial Advisory Services 0 0 0 43158 Legislative Advocate 0 0 0 0 43166 Audit Services 0 0 0 0 50,000 50,000 0 43701 Legal Services 131,443'1 160,000 160,000 0 Total Other Direct Cost 0 Measure A Project Development P 72852 Intergovernmental Distributions 131,443 210,000 210,000 15,315660 35,513,062 30,371,379 (5,141,683) -14.5•/. Personnel Salary & Fringe: Assistant Director -Planning 3,696 5,778 5,667 (111) -1.9% Senior Staff Analyst 49,465 77,403 75,839 (1,564) -2.0'/. Senior Staff Analyst 27,568 43,174 42,268 (900) -2.1% Staff Analyst I 13,683 21,402 20,979 (423) -2.0% Total Personnel Salary d Fringe Benefits 94,412 147,757 144,753 (3,004) -2.0%. Overhead Allocation 29,835 57,926 56,001 (5,896) -10.2% Projects: 37136 Cali Box Maintenance 0 0 0 37137 Call Box installation 0 0 0 37138 Call Box Operation 0 0 0 Freeway Service Patrol 0 43021 Consultants/Management 0 0 0 43170 Highway 0 0 0 43171 Right -Of -Way 0 0 0 43173 Specilaized Transportation 1,521,134 2,900,000 3,429,008 529,008 18.2 43175 Commuter Assistance 651,046 1,496, 605 1,403,002 (93,603) 43176 Commuter Rail 0 0 0 43178 Highway Engineering 0 0 0 43179 Highway Construction 0 0 0 43181 Commuter Ralf Engineering 0 0 0 43183 Commuter Rail Construction 0 0 0 43184 Park -N -Ride 0 0 0 48185 R.O.W. Support Highway 0 0 0 Total Projects Other Direct Cost: 2,172,180 4,396,605 4,832,010 435,405 9.9% 43051 Professional Service -Other 0 0 0 43101 Bond Counsel (Commuter Rail) 0 0 0 43104 Financial Advisory Services 0 0 0 43158 Legislative Advocate 0 0 0 43166 Audit Services 0 0 0 43701 Legal Services 10,501 25,000 25,000 0 0.0% Total Other Direct Cost 10,501 25,000 25,000 0 0.0% 72852 Intergovernmental Distributions Total Measure A Project Implementation 2,306,928 4,627,288 5,057,764 430,476 9.3% 2,789 0 (2, 789) -100.0% 2,299 0 (2,299) -1000•/ Total Personnel Salary & Fringe Benefits 0 (5,088) -100.0% Overhead Allocation 0 (1,769) -100.0% Projects: 37136 Call Box Maintenance 37137 Call Box Installation ° 0 0 37138 u 0 0 Call Box Operation Freeway Service Patrol 0 0 43021 Consultants/Management 0 43170 Highway 0 0 0 43171 0 0 0 Right -Of -Way 43172 Regional Arterial 0 0 0 4,505808 43173 Specialized Transportation 37,345,649 27,490,108 (9,855,541) -26.4% 11 0 0 0 43175 Commuter Assistance 0 43176 Assistance Commuter Rail 43178 Highway Engineering 0 0 0 43179 Highway Construction 0 0 0' 43181 Commuter Rail Engineering 0 0 0 43183 Commuter Rail Construction 0 0 0 43184 Park -N -Ride 0 0 0 48185 R.O. W. Su 0 0 0 PPort Highway 0 0 Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Commuter Rail) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost 0tal Measure A ImProject plementation m leme p ntaUon 72852 Intergovernmental Distributions 4,505,808 37,345, 649 27,490,108 (9,855,541) -26.4% O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 0 13,223,568 19,911,294 20,159,721 Personnel Salary & Fringe; Assistant Director 49,899 78,000 76,505 (1,495) -1.9% Senior Staff Analyst 30,141 47,204 46,213 (991) -2.1% Senior Staff Analyst 3,989 6,242 6,116 (126) -2.0% Senior Staff Analyst 38,596 60,444 ' 59,175 (1,269) 2.1% Staff Analyst III 10,288 25,289 15,774 (9,515) -37.6% StaffAnalystll 37,301 58,380 57,190 (1,190) -2.0% Staff Analyst I 18,908 29,573 28,989 (584) -2.0% Total Personnel Salary & Fringe Benefits 189,121 305,132 289,962 (15,170) -5.0% Overhead Allocation Projects: 37136 Call Box Maintenance 37137 Call Box Installation 0 0 0 37138 Call Box Operation 0 0 0 43021 Consultants/Management 0 0 0 43170 Highway 0 0 0 43171 Right -Of -Way 0 0 0 43173 Specialized Transportation 883,000 1,200,000 1,600,000 400,000 33.3% 43175 Commuter Assistance 0 0 0 43176 Commuter Rail 0 0 0 43178 Highway Engineering 0 0 0 43179 Highway Construction 0 0 0 43181 Commuter Rail Engineering 0 0 0 43183 Commuter Rail Construction 0 0 0 43184 Park -N -Ride 0 0 0 48185 R.O.W. Support Highway 0 0 0 86001 Special Projects 0 0 0 0 100.0% (7,461) ' -8.1% Total Projects Other Direct Cost: 883,000 1,200,000 1,600,000 400,000 33.3% 43051 Professional Service -Other 36,345 45,000 45,000 0 43101 Bond Counsel (Debt Financing) 0 0 0 43104 Financial Advisory Services 0 0 0 43158 Legislative Advocate 0 0 0 43166 Audit Services 0 0 0 43701 Legal Services 3,862 10,000 10,000 0 Total Other Direct Cost 40,207 55,000 55,000 0 72852 Intergovernmental Distributions 262500 373,500 373,500 0 Total Transportation Planning and Programming 1,435 636 2,055,232 2,432,601 377,369 0.0% 0.0% Personnel Salary & Fringe: Assistant Director Senior Staff Analyst Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 37136 Ca// Box Maintenance 37137 Call Box installation 37138 Call Box Operation Freeway Service Patrol 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 43175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43180 Commuter Rail Operations 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 43190 Feasibility Studies 48184 Professional Services -Rail Support Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost .72852 Intergovernmental Distributions Total Commuter Rail 9,240 88,406 2,742,038 14,445 14,168 19,161 33,329 11,542 (277) (411) (688) (397) 0 0 0 o 0 0 0 0 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 175,000 175,000 0 O 0 0 O 0 0 -1.9% -2.1% -2.0% -3.3% 3,205,100 2,689,800 (315,300) -9.8% O 0 0 O 0 0 O 0 0 37,833 37,833 -100.0% 50,000 0 0.0% 3,152,633 (277,467) 4.1% (278,552) -7.8% Assistant Director Staff Analyst 1!! Staff Analyst ! Total Personnel Salary & Fringe Benefits 37136 Call Box Maintenance 37137 Call Box installation 37138 Call Box Operation 43021 Consultants/Managemenf 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 43175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rall Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 43190 Feasibility Studies 48185 R.O.W. Support Highway 50115 Freeway Service Patrol -Towing XXXXX Freeway Service Patrol-CHP Total Projects Professional Service -Other Bond Counsel (DebtFinancin Financial Advisory Services Legislative Advocate Audit Services Legal Services Total Service Authority For Freeway Emergencles/FSP 155,859 343,971 343,971 0 21,474 0 50,000 50,000 144,139 347,810 347,810 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 35,787 625,000 150,000 (475,000) O 0 0 0 299,175 616,442 513,000 (103,442) O 43,133 33,990 (9,143) 657,034 1,976,356 1,438,771 (537,585) Executive Director Controller Property Technician 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation Freeway Service Patrol 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 4043175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 48184 Professional Services -Rail Support 48185 Professional Services -ROW Support Highway Professional Service -Other Bond Counsel (Debt Financing) Financial Advisory Services Legislative Advocate Audit Services Legal Services 1072852 Total Service Authority For Freeway Emergencies/FSP " ADMINISTRATIVE SUPPORT " Ci Changes ICFAVIr•FCA NA cline, trc 30003 Accounting Services 30028 Equipment Maintenance 30291 Office Lease 32101 Communication 32702 Mail Delivery/Postage 34101 Household Expense 35101 Insurance 42101 Office Expense 43111 Commissioners Per Diem 43602 Data Processing 44101 Publication & Notices 45107 Rental/Lease Copier 48101 Special Departmental Expense 48130 Information/Publicity 48501 Training and Development 50101 Transportation/Travel Total Services and Supplies FIXED ASSESTS 0 82101 Computer Equipment 82101 Office Furniture & Improvements 82101 Office Equipment 82101 Communications Equipment 82101 Accounting System Total Fixed Assets TOTAL ALLOCATED OVERHEAD PERSONNEL SALARY & FRINGE Salaries and Fringes 289,962 598,647 580,742 (17,905) -3.0% Total Salaries and Fringes 289,962 598,647 580,742 (17,905) -3.0% 0 11,081 96,323 26,957 16,970 7,425 566 26,016 14,564 18,304 3,941 17,758 17,313 101,650 5,095 31,472 395,435 17,272 31,727 31,727 128,210 128,210 49,537 49,537 14,490 25,000 14,724 14,724 84,645 84,645 39,171 39,171 33,000 25,000 20,000 30,000 7,804 7,804 34,088 34,088 21,580 21,580 151,490 151,490 25,000 12,500 69,192 64000 (17,272) -100 0% (0) -0.0% O 0.0% O 0.0% 10,510 72.5? O 0.051 O 0.0% O 0.0% (8,000) -24.2% 10,000 50.0% (0) -0.0% O 0.0% O 0.0% O 0.0% (12,500) -50.0•/. (9,192) -13.3% 741,930 715,476 (26,454) -3.6% 11,599 36,500 36,500 0 0.05 2,908 5,000 5,000 0 0.051 5,000 5,000 0 0.04 2,500 2,500 0 ' 0.0.1 5,000 5,000 0 0.0% 14,507 0 54,000 54,000 0 0.0•A TOTAL ADMINISTRATIVE SUPPORT 196 Salaries: Measure A $ 453,327, TDA $ 102,314, SAFE $ 30,087. Remaining salaries and fringes charged as project costs to the three areas. 409,942 795,930 769,476 (26,454) -3.3% " GENERAL FUND " RIVERSIDE COUNTY TRANSPORTATION CO REVISED BUDGET BY FUND FISCAL YEAR 1995196 Appropriations Class Code 5 85101 Operating DebtTransfers Out Operating Transfers Out Operating Transfers In 9998 Operating Debt Transfers In TOTAL APPROP CLASS CODE 5 98101 Contingencies TOTAL EXPENDFTURES REVENUES OVER(UNDER)EXPENDITURES Beginning Fund Balance Ending Fund Balance General REVENUES Fund 1171 Sales Tax Allocation -Non Measure A 747000 Sales Tex Allocation -Non Measure A 500,00 Sales Tax Allocation -Non Measure A 4,500,00 1171 Sales Tax Allocation -Measure A 1,471,97 1175 Sales Tax-Higways Sales Tax -Commuter Rail 1176 Sales Tax -Regional Artereil 1177 Sales Tax -Streets & Roads Sales Tax -Transit Sales Tax -Seniors & Persons 1178 Sales Tax -Commuter Assistance 3211 State Transit Assistance 3583 SAFE Fees 9918 SB300 Reimbursements 9916 Reimbursements 1613 Interest Income 9931 Other Revenue 100,00 9010 Co nericial Paper Proceeds 220'000 rn TOTAL REVENUES 7 ostr 9r Appropriation Class Code 1 -Salaries & Benefits 10070 Other Fringe Benefits 15,488 10101 Salaries 21201 Retirement 711,157 21303 Medicare 116,948 22101 Insurance 8,447 22301 Health Insurance 32,437 22401 Dental Insurance 61,740 22504 Optical Insurance 9,443 24101 Deferred Compensation 5,084 TOTAL APPROP. CLASS CODE 1 35,673 990,4 17 30003 Accounting Services 30028 Equipment Maintenance 0 30291 Office Lease 29,823 32101 Communications 120,517 32702 Mail Delivery 46,565 34101 Household Expenses 23,500 35101 Insurance 13,841 42101 Office Expense 79,567 43111 Commissioners Per Diem 38,821 43802 Data Processing 23,500 44101 Publications/Notices 28,200 45107 Rent/Lease 7,336 48501 Training & Developement 32,043 48101 Special Departmental Expense 11,750 48130 Information/Publicity 20,285 50101 Transportation and Travel 142,401 43101 Bond Counsel 58,400 43104 Financial Advisor 50,000 43158 Legislative Advocate 130,000 43701 General Legal Counsel 88,36 43166 Audit Services 255,50 37136 Call Box Maintenance 271.20 37137 Cali Box Installation 37138 Call Box Operation 43021 Measure A Program Management 43051 Professional Services -Contracts 43170 Highway -Other 101,40 43171 Right of Way Acquisitions -Highway 50,00 43172 Regional Arterial 43173 Transit 43175 Commuter Assistance 43178 Commuter rail 43186 Commuter Rail Capital 175,00 43190 Feasibility Studies 1,422,80 43178 Highway Engineering 37,83 43179 Highway Construction 43180 Rail Operations 910,00 43181 Rail Engineering 2,889,80 43182 Right of Way Acquisitions -Rail 43183 Rail Construction 43194 Park N Ride 48184 Rail Support 48185 Highway Support 100,000 XXXXX ROW Engineering -Highway 30,00 86001 Special Projects XXXXX nterchanges-Environmental 43197 nterchanges-Final Design XXXXX nterchanges-ROW Engineering 43199 nterchanges-ROW Acquisition XXXXX nterchanges-Construction Mgmt 43191 nterchanges-Construction XXXXX CHP Charges 50115 Towing Service 0 TOTAL APPROP CLASS CODE 2 Appropriations Class Code 3 -Other Expenditures 72852 Local streets & roads 82101 Equipment/Fumiture TOTAL APPROP CLASS CODE 4 50,760 /,194,44 373,500 50,760 0 0 0 0 0 250,000 ,aoa,lle /,310,149( 3,523,900 2,207,752 " SPECIAL REVENUE FUNDS " RIVERSIDE COUNTY TRANSPORTATION COMMISSION REVISED BUDGET BY FUND FISCAL YEAR 1995/96 • 98101 Appropriations Class Code 5 85101 Operating DebtTransfers Out Operating Transfers Out Operating Transfers In 9998 Operating Debt Transfers In TOTAL APPROP CLASS CODE 5 Contingencies TOTAL EXPENDITURES REVENUES OVER(UNDER)EXPENDITURES Beginning Fund Balance Ending Fund Balance REVENUES 0 1171. Sales Tex Allocation -Non Measure A Sales Tax Allocation -Non Measure A Sales Tax Allocation -Non Measure A 1171 Sales Tax Allocation -Measure A 1175 Sales Tax-Higways Sales Tax -Commuter Rail 1176 Sales Tex -Regional Arterail 1177 Sales Tax -Streets & Roads Sales Tax -Transit Sales Tax -Seniors & Persons 1178 Sales Tax -Commuter Assistance 3211 State Transit Assistance 3583 SAFE Fees 9916 SB300 Reimbursements 9916 Reimbursements 1613 Interest Income 9931 Other Revenue 9010 Commericial Paper Proceeds TOTAL REVENUES Appropriation Class Code 1 -Salaries & Benefits 4111 Freeway Service Patrol SAFE 1,500 476,999 478,499 1,000,000 90,000 125,000 1,115, State Toted Western Palo Coachella Transit Spacial County Verde Valley Assistance Revenue 0 0 0 14,155,308 0 5,922,723 2,075,453 18,130,781 5,922,723 5,534,542 5,534,542 14,802,204 714,793 4,842,724 20,159,721 1,383,635 1,383,635 912,638 912,638 912,638 912,638 1,667,173 1,667,173 1,000,000 567,397 7 567.397 480.000 750.000 50,000 1,371,500 143,700 2,888,462 3,634,181 3/,698,1801 714,793 17,414,606 1,717,T7s 59,ry6,9U8 10070 Other Fringe Benefits 862 862 6,312 10101 Salaries 8,035 39,576 39 576 289,812 21201 Retirement 21303 Medicare 6,508 6,508 47,659 368,964 470 470 3,442 60,625 22101 Insurance 1,805 1,805 13,219 4,382 22301 Health Insurance 3525 3,436525 16,829 22401 Dental Insurance 25,180 32,032 22504 Optical Insurance 283 283 3'078 4,899 24101 Deferred Compensation 1 985 1 985 2,072 2,838 TOTAL APPROP. CLASS CODE 1 5,450 5,450 406,062 0 18,508 0 30003 Accounting Services 0 0 30028 Equipment Maintenance 952 952 30291 Office Lease 3,848 3,846 32101 Communications 1,486 1,486 32702 Mad Delivery 750 750 34101 Household Expenses 442 442 35101 Insurance Z539 2,539 42101 Office Expense 1 175 1,175 43111 Commissioners Per Diem 750 750 43802 Data Processing 900 900 44101 Publications/Notices 234 234 45107 Rent/Lease 1,023 1,023 48501 Training & Developement 375 375 48101 Special Departmental Expense 647 647 48130 Information/Publicity 4,545 4,545 50101 Transportation and Travel 1,800 1,800 43101 Bond Counsel 43104 Financial Advisor 43158 Legislative Advocate 2,820 4,200 43701 General Legal Counsel 3,500 19,500 43168 Audit Services 1,896 1,896 37136 Call Box Maintenance 343 971 37137 Call Box Installation 50,000 37138 Call Box Operation 43021 Measure A Program Management 347,810 43051 Professional Services -Contracts 19,550 43170 Highway -Other 53,600 43171 Right of Way Acquisitions -Highway 43172 Regional Arterial 43173 Transit 43175 Commuter Assistance 43176 Commuter rail 43186 Commuter Rail Capital 43190 Feasibility Studies 150,000 43178 Highway Engineering 43179 Highway Construction 43180 Rail Operations 43181 Rail Engineering 43182 Right of Way Acquisitions -Rail 43183 Rail Construction 43184 Park N Ride 48184 Rail Support 48185 Highway Support XXXXX ROW Engineering -Highway 86001 Special Projects XXXXX nterchanges-Environmental 43197 nterchanges-final Design XXXXX nterchanges-ROW Engineering 43199 nterchanges-ROW Acquisition XXXXX nterchanges-Construction Mgmt 43191 nterchanges-Construction XXXXX CHP Charges 33,990 50115 Towing Service 513,000 TOTAL APPROP CLASS CODE 2 Appropriations Class Code 3 -Other Expenditures 72852 Local streets & roads 82101 Equipment/Furniture TOTAL APPROP CLASS CODE 4 1,820 185,000 50,000 1,160,000 200,000 1,443,008 1,403,002 62,218 21,723 62,216 818,000 21,723 50,200 616,000 50,000 50,200 50,000 50,00 50,00 404,660 1,986,000 1,600,000 0 991,441 9,1!1,149 0 1,39U,BbU 1,620 1,620 14,602,204 714,793 4,842,724 0 0 0 1,904 7,893 2,972 1,500 883 5,079 2,350 1,500 1,800 468 2,045 750 1,295 9,089 3,800 0 0 7,020 208,000 53,792 343,971 50,000 347,810 1,160,000 73,150 200,000 0 404,660 5,029,008 1,403,002 0 0 150,000 0 0 0 33,99 513,00 1U,9/U,4/7 0 0 0 20,159, 721 0 0 3,240 1,820 14,602,204 0 4,842,724 0 0 19,448,188 0 18,027,393 0 (531,570) 7,982,192 26,009,585 (119,250) (43,235) (574,805) 119,250 (119,250) 119,250 (119,250) 119,250 17,495,823 0 7,938,957 0 0 25,434,788 10,000 490,000 500,000 93a,04i 1,778,762 s8,2s5,2s8 71a,rar 15,172,04' 1,800,uuU- 5r,4s5,17a (05,541) 8,235 1588, tr311 U 1,3u1,aa5 67,170 1,671,!00 111,913 2,216,419 16,650,151 32,341,826 753,025 52,073,334 56,371 2,252,657 16,061,520 0 34,844,321 870,198 53,885,068 " CAPITAL PROJECTS FUNDS " " RfVERSIDE COUNTY TRANSPORTATION COMMISSION REVISED BUDGET BY FUND FISCAL YEAR 1995/96 Western Cry Total Coachella Western Commercial Capital • • • REVENUES Valley County Projects Projects 1171 Sales Tax Allocation -Non Measure A Sales Tex Allocation -Non Measure A Sales Tax Allocation -Non Measure A 1171 Sales Tax Allocation -Measure A 1175 Sales Tax-Higways Sales Tax -Commuter Rail 1176 Sales Tax -Regional Arterail 1177 Sales Tax -Streets & Roads Sales Tax -Transit Sales Tax -Seniors & Persons 1178 Sales Tax -Commuter Assistance 3211 State Transit Assistance 3583 SAFE Fees 9918 SB300 Reimbursements 9916 Reimbursements 1613 Interest Income 4,707,048 4,707,04 9931 Other Revenue 3,000,000 800,000 125,000 3,925,00 9010 Lommericial Paper Proceeds 233,266 199,592 432,85 TOTAL REVENUES 14,000,000 14,000,00 S,WV,UIN 1, .43, 19,Us1,64U is UBh 80 Appropriation Class Code 1 -Salaries & Benefits 10070 Other Fringe Benefits 10101 Salaries 0 21201 Retirement 0 21303 Medicare 0 22101 Insurance 0 22301 Health Insurance 0 22401 Dental Insurance 0 22504 Optical Insurance 0 24101 Deterred Compensation 0 TOTAL APPROP. CLASS CODE 1 0 0 0 0 0 30003 Accounting Services 30028 Equipment Maintenance 30291 Office Lease 32101 Communications 32702 Mail Delivery 34101 Household Expenses 35101 Insurance 42101 Office Expense 43111 Commissioners Per Diem 43602 Data Processing 44101 Publications/Notices 45107 Rent/Lease 48501 Training & Developement 48101 Special Departmental Expense 48130 Information/Publicity 50101 Transportation and Travel 43101 Bond Counsel 43104 Financial Advisor 43158 Legislative Advocate 43701 General Legal Counsel 43166 Audit Services 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation 43021 Measure A Program Management 150,000 43051 Professional Services -Contracts 150,00 43170 Highway -Other 43171 Right of Way Acquisitions -Highway 43172 Regional Arterial 27,085,448 839,000 15,000 1,133,368 7,085,44 43173 Transit 27,085,44 43175 Commuter Assistance 43176 Commuter rail 43186 Commuter Rail Capital 43190 Feasibility Studies 43178 Highway Engineering 50,000 50,00 43179 Highway Construction 1,211,500 618,081 750,000 2,579,581 43180 Rail Operations 787,000 555,463 9,578,756 10,921,219 43181 Rail Engineering 0 43182 Right of Way Acquisitions -Rail 232,597 232,597 43183 Rail Construction 0 43184 Park N Ride 3,974,048 3,974,048 48184 Rail Support 0 48185 Highway Support 0 XXXXX ROW Engineering -Highway 0 86001 Special Projects 0 0 XXXXX nterchanges-Environmental 0 43197 nterchanges-Final Design 900,000 450,000 1,350,0000 XXXXX nterchanges-ROW Engineering 43199 nterchanges-ROW Acquisition 0 XXXXX nterchanges-Construction Mgmt. 250,000 250,000 43191 nterchanges-Construction 0 XXXXX CHP Charges 500,000 500,000 50115 Towing Service 0 TOTAL APPROP CLASS CODE 2 Appropriations Class Code 3 -Other Expenditures 72852 Local streets & roads 82101 Equipment/Furniture TOTAL APPROP CLASS CODE 4 Appropriations Class Code 5 85101 9998 98101 Operating DebtTransfsrs Out Operating Transfers Out Operating Transfers In Operating Debt Transfers In TOTAL APPROP CLASS CODE 5 Contingencies TOTAL EXPENDITURES REVENUES OVER(UNDER)EXPENDITURES Beginning Fund Balance Ending Fund Balance 07[,948 0 ,818,x68 S[,0BU,[81 0 0 0 0 0 0 0 0 0 0 0 0 0 500,000 250,000 250,000 1,000,000 33,x72,948 2,038,54a 68087 9 53,0Bu,261 (.1U,0/410487 I1,b05,uBJ [,141,871 IsuThd, of 56,520,420 21,020,929 3,376,597 80,917,946 25,947,472 19,415,651 5,539,468 50,902,591 " BUDGET COMPARATIVE BY LINE ITEM " " Riwrxidd County Transportation Commission • DEPARTMENTAL BUDGETS • • 14 Riversidt Cowity Transportation Commission • ADMINISTRATION Department Overview and Budget -in -Brief • The program for administration includes executive management, office management, community relations, and legislative and intergovernmental coordination. The Executive Director is responsible for the day to day operation of the Commission. The Clerk of the Board performs a number of administrative responsibilities to assist the Executive Director including functional operation of Commission headquarters, agenda preparation, and human resources administration. The Commission must interact with a number of local, regional, and state agencies on a continual basis. Relationships with other agencies is key to a coordinated approach to transportation issues including congestion relief and air quality attainment. Actual 1995/96 1996/97 Through Revised Proposed Dollar Percent Program Costs 3/31/96 Budget Budget Change Change Staffing 280,561 430,157 465,617 35,460 8.2% Operating 68,551 128,674 158,738 30,064 23.4% Projects 0 0 0 0 0.0% Other Direct 114,215 200,380 156,610 (43,770) -21.8% Total $463.32 $ 759.211 $ 780,964 $ 21.754 2.9% • 15 Riverside County Transportation Commission • Department Goals: • Implement and maintain a well documented employee appraisal process which provides clear, understandable, and measurable performance criteria for all employees. • Ensure that Commission policy direction is received and documented prior to initiating or implementing specific action plans. • Develop a program which promotes high visibility of the Commission within the community especially as it relates to significant accomplishments achieved through Measure A or other funding sources controlled or administered by the Commission. • • • • While maintaining a small staff, promote its effectiveness by improving and developing staff skills, using state of the art working tools , and fostering an environment that encourages and rewards team effort. Improve and maintain communications with other agencies to heighten their awareness of the role of the Commission and its impact on those agencies and their constituents and endeavor to ensure that the goals and objectives of the Commission's program are achieved. Intergovernmental • Support enhancements in transportation revenues and funding sources which enhance the County's ability to implement its transportation plans. • Maximize flexibility in the use of existing transportation revenues by supporting legislation to protect and increase current funding levels, insure an equitable distribution of available resources, streamline administrative procedures to reduce costs and time of project development and excelerate the allocation and use of existing resources. • Take appropriate steps to meet state and federal clean air standards, but ensure the practical validity of regulatory requirements in achieving air quality conformity. • Effectively present the Commission to the state and federal legislatures, state transportation commission and other agencies in funding, programming and policy matters. Significant expenditure and staffing changes None 16 _Riverside County Transportation Commission • Staffing Summary: .94 Executive Director 1.00 Assistant Director - Intergovernmental .05 Assistant Director - Planning .03 Assistant Director .32 Senior Staff Analyst 1.00 Clerk of the Board 1.06 Allocated support staff 4.35 Assigned Full Time Equivalent Performance/Workload indicators: Survey Commissioners on qualify and timeliness of agendas. Record of staff training and development. Auditor review of performance appraisal procedures. Opinion survey of County residents on perception of Commission and its accomplishments. Number of marketing events and favorable newspaper coverage. Annual review with Chairperson on Commission directives(as documented in agenda minutes) and how achieved. Intergovernmental: Volume of legislation introduced. Number of laws enacted favorable to Commission. Number of laws blocked unfavorable to Commission. Number of laws passed unfavorable to Commission. Number of intergovernmental meetings attended. • 17 Riverside Contity Transportation Commission • Projects or programs funded through budgetary processes. Departmental Budget Description The Executive Director oversees all day to day activities of the Commission and is responsible for policy execution as promulgated by the Board of Commissioners. The Clerk of the Board, under the direction of the Executive Director, ensures that agendas are completed consistent with legal and statutory requirements and are processed and mailed timely, coordinates the scheduling of the Commission meetings including sub- committees, and assists the commissioners with non policy related matters. The Clerk of the Board conducts routine office and personnel functions including Commission and staff secretarial support, and document control and records retention. This position also plays a significant role in community outreach and the coordination of special events and information dissemination. • • Intergovernmental programs The Commission must continually stay abreast of developments at both the federal and state level that would impact the Commission and its programs. There is an interdependency that of necessity exists among the many local jurisdictions and agencies within the county and the state which requires close communication and coordination. That interdependency is closely related to transportation program funding, a long standing and key function of the Commission. During the 95/96 fiscal year the Commission established a Legislative Committee to review proposed laws, to set an annual legislative agenda, and to make recommendations to the Commission on legislative positions. The Assistant Director of Intergovernmental Program works with the Legislative Committee to develop the legislative program. The position maintains close contacts with the Commission's legislative consultants in Sacramento and Washington D. C. Though the Commission has always retained a consultant at the state level, due to the importance of federal involvement in transportation revenues especially as those revenues have become increasingly scarce, short term contracts were approved for the retention of consultants in Washington D.C. The 1996/1997 budget anticipates retaining representafion at the federal level for the foreseeable future to maintain the County's role in development of federal transportation laws, regulations and funding. Personnel and Administrative Overhead Personnel salary and fringe benefits -The budget assumes a number of staffing reclassification as well as a salary increase of five percent(5%). For the second consecutive year, no staffing additions are planned. The Commission's culture demands a small but highly productive and motivated staff. However, there admittedly is more work handled by this Commission than a staff of nineteen employees can possibly 18 Riverside County Transportation CommiSSfon • handle. The Commission has made extensive use of consultants as staff in order to accomplish the extensive work activities. This has proven advantageous for as activity and or funding has diminished, consultant contracts are either eliminated or reduced. The Commission provides a comprehensive package of benefits to all permanent, salaried employees(Note: all current employees are classified as permanent and salaried). That package includes health , dental, and vision insurance, life insurance, short and long term disability, workers compensation, tuition assistance, sick and vacation leave, and retirement benefits in the form of participation in the Califomia Public Employees Retirement System(PERS) and deferred compensation contributions. The Commission in July 1994 approved changes in the retirement plan that will allow staff to retire with full benefits at age 55. The 1996/97 Budget reflects an increase of $ in the cost for retirement as a result of this change. This change was not reflected in previous budgets because it takes PERS two years to effectuate the change. Benefits which are tied to salary will increase consistent with any salary adjustments. Other benefit costs are expected to remain unchanged from the prior year. The total change in personnel salary and benefits shows an increase of 7.3 %. Measure A Administrative salary and benefits are budgeted at $483,271, equal to .0087% of Measure A sales tax revenues. • Administrative Overhead -Administrative overhead is budgeted to increase at the rate of inflation(assumed at 3.5%). No other substantive changes are anticipated. Overhead costs are allocated to the various departments based on the level of direct staff(exclusive of indirect staff defined as all clerical support) hours assigned to the department. Total administrative support costs are shown in the department budgets. • 19 Riverside C®nntld . Transportation Commission • FINANCE & ACCOUNTING • • Department Overview and Budget- in- Brief Finance and Accounting activities include investing the Commission's cash resources, planning financing endeavors and subsequent maintenance of legal and regulatory requirements with respect to finances. Fiscal accountability involves receiving all funds due the Commission and payment of all Commission obligations, general ledger accounting, regular reporting of the Commission fiscal results, budget preparation and monitoring. Other responsibilities include equipment and office supplies procurement, and the preparation and issuance of purchase orders as required . Actual 1995/36 1996/97 Through Revised Prnpnspd Dollar Percent Program Costs 3/31/96 Budget Rurlgot Change Change Staffing 98,215 150,585 160,493 9,908 6.6% Operating 26,532 49,802 61,235 11,433 23.0% Projects 0 0 0 0 0.0% Other Direct 328,941 510,000 425,000 (85,000) 16.7% Total S452,689 $ 710,287 $ 646,727 $ (63,659) -9.0% 20 Riverside County Transportation Comm&SSimr • Department Goals: • Protect the Commission's cash resources by regular monitoring of investment practices of any entity with which the Commission chooses to invest. Ensure that all interested parties receive full and regular disclosure from the Commission on its activities and financial status in accordance with the standards established by the Securities Exchange Commission(SEC). • • In addition to meeting SEC disclosure requirements, rating agencies and bankers to be regularly updated on the Commission, its strategic direction, and its capital and operating results. Ensure the Commission complies with Measure A laws and regulations as they relate to annual financial and compliance audits as well as a close cooperation and coordination with independent auditors. • Maintain budgetary control through regular monitoring of results and requiring accountability from departments for budget deviations. Significant expenditure and staffing changes None Staffing Summary: .89 Controller .40 Staff Analyst .39 Allocated Support Staff 1.68 Full Time Equivalent Performance/Workload indicators: Quarterly financial and investment reporting to the Commission. Written report to the Commission on rating agency discussions. Certificate of Achievement from the Government Finance Officers Association(GFOA). • • 21 Riverside Cunt, Transportation CCmnii ion • Submission of 96/97 Budget to GFOA for suggestions on presentation improvements. Achieve a reasonable return on Commission funds using County of Riverside Treasury Investment Pool as a benchmark Departmental Budget Description A portion of the Commission's resources are allocated to assure fiscal accountability. Finance concerns itself with maintaining adequate cash flow and investing idle funds; issuing short and long term debt and the ongoing associated responsibilities including interaction with financial advisors, bankers, bond insurance companies, and rating agencies, and regular and consistent information disclosure to investors; budget monitoring and coordination of budget planning; purchasing and procurement; and oversight of routine property management functions. Accounting involves cash receipt and disbursement functions, maintenance of the general ledger including project cost accounting, retention of and coordination with independent auditors, payroll processing, quarterly and annual financial reporting, purchasing and procurement. Debt administration • It is expected that the Commission will by the end of fiscal year 1997 have $52,500,000 in outstanding commercial paper notes. The interest cost for this debt is conservatively estimated at five percent(5%), assuming that at least $50,000,000 is outstanding for the entire year. Interest expense is therefore budgeted at $2,500,000 from the highway programs. The additional $2,500,000 in commercial paper notes will be issued, if necessary, to cover indexing costs payable to Santa Fe Railroad for rail track construction. fl is assumed that this amount will be outstanding for the last six months of the year, and will cost the Commission $62, 500 to be charged to special transportation programs as a loan to the rail program(approved by the Commission at the meeting). At June 30, 1997, the Commission will have outstanding $205, 877,137 in senior sales tax revenue bonds, including $ 65, 567, 576 in refunding bonds. During the year $12,035,000 in principal will be retired, along with $11,596,570 in interest payments. Other costs of $215,000 associated with debt management include bank liquidity support fees, trustee and issuing and paying agent servicing fees, dealer fees(classified as interest expense), and rating agency fees . These cost are paid out of the Commission's Debt Service Fund, a non -budgeted fund. The Commission is legally prohibited from issuing additional debt if its debt coverage ratio is less than 1.3 to 1 on all senior debt. The Commission has adopted a higher standard of 2 to 1 as policy. 22 Riverside County Transportation C mmi, ion • PROJECT DEVELOPMENT AND IMPLEMENTATION Department Overview and Budget -in -Brief The Project Development and Implementation Department is responsible for major highway and rail capital projects from initial Environmental study through Preliminary engineering, Final design, right of way acquisition and construction. Nearly 86% of the Commission's budget originates in this department. The department is managed by the Deputy Executive Director to accelerate delivery of capital improvements to major highways through the County of Riverside. Those improvements include additional lane capacity, more efficient interchanges, larger bridges, and traffic control measures such as ramp metering. The Commission will continue protective acquisition of highway rights of way as funds permit. The Commuter Rail program includes development of short and long range transit plans; identification/pursuit of funding to underwrite the cost of implementing commuter rail improvements leading to service implementation; and implementation of rail capital improvements, including but not limited to, purchase of equipment, construction of stations, and construction of rail line improvements. Actuals Through Program 3/31/96 Staffing Operating Projects Other Direct Total 189,547 177,414 14,817,256 131,443 $15.315.660 23 1995/96 Revised Budget 290,614 333,012 29,537,752 210,000 S 30,371,379 1996/97 Draft Budget Dollar Change Percen Chang 305,202 14,587 5.0% 358,999 25,987 7.8% 25,610,561 (3,927,191) -13.3% 210,000 0 $26,484,762 1(3.886,617) -12.8% Riverside County nsportation 4yoniinission Program Goals: Continue prudent rights of way protection and preservation activities for Measure A projects to control long range project costs and project fear;bility. Work strategically with Caltrans and the California Transportation Commission to pursue increased state and federal funding participation in light of limited Measure A receipts, to expedite improvements on the identified system. Build upon and strengthen the partnership with Caltrans toward timely delivery of identified Measure A and STIP projects. • • To the extent permitted by law, pursue reasonable involvement of local firms and minority and women business enterprises in Measure contract work Provide effective communication of project goals, objectives, and progress to the Commission board members, public, local agencies, Caltrans, and FHWA. Maintain good management control jointly with program management consultant and Caltrans. Achieve reasonable resolution of outstanding project scope and cost issues with Caltrans and participate actively in STIP project development and engineering decisions by Caltrans. Continue to work towards completion of the engineering requirements to create shelf ready Measure A identified projects to enable rapid implementation as funding permits. Complete trackage improvements through Santa Fe, and administer core station and layover facility projects to support implementation of Riverside/Orange County services. Continue efforts to involve appropriate parties, including the adjacent communities and local jurisdictions in planning and development of additional rail stations. Continue to exert leadership in the expanding SCRRA (Metrolink) commuter rail system. 24 Riverside County Transportation Commission Significant expenditure and staffing changes Highway construction expenditures reflect the Commission's decision based on limited resources to complete projects on a pay as you basis. The construction dollars budgeted in the Western County are for the soundwalls mitigation project at Serfas Club and soundwalls/auxilliary lanes between Mary Street and Magnolia Avenue along Rt 91. Starting construction of the Yuma Interchange with a duration of approximately 18 months. Funding will be made to Riverside County for design, right-of-way, and construction for completion of the Winchester Road widening along Rt 79. Construction projects along Rt 111 starting with completion forecasted by end of the fiscal year. Completion of construction of a new south side platform and trackage improvements for the Riverside -Downtown Station. Staffing Summary: 1.00 Deputy Executive Director .51 Allocated Support Staff .29 Senior StaffAnalyst .37 Staff Analyst 2.00 Allocated Support Staff - Bechtel 4.17 Full Time Equivalent Staff Performance/Work/oad indicators: Completion of construction on Route 79, Lamb's Canyon. Substantial progress on soundwall mitigation on Route 91. Completion of the Van Buren hook ramp. Start of construction projects along Route 111.Project Development and Implementation 25 • • Riverside Como, Tlern nation • Departmental Budget Description COMMUTER RAIL DEVELOPMENT AND IMPLEMENTATION The past several years has been a period of negotiations with the railroads and construction of track and station improvements for the RCTC and other counties to develop and start up a commuter rail system serving the five county Southern California Region. Funding was provided primarily from State and Local (Measure A) bond proceeds. The RCTC has been responsible for track improvements and the construction of four rail stations needed for the two lines which now operate weekdays from Riverside to Los Angeles, Orange and San Bernardino Counties. With most of the Measure A revenues for rail now needed to retire debt service, the focus for FY 1997 is completion of the Downtown Riverside Station. The FY 1997 budget contains only one major capital project -- design and construction of a new passenger platform on the south side of the Downtown Riverside Station. This project, estimated to cost $4.7 million, will be funded by State funds and is needed to provide reliable service on the Riverside to Orange County commuter line following its expansion to serve San Bernardino. Parking expansion at the station for these additional riders was accomplished this past year and will be adequate for the near future. RCTC will serve as lead agency with responsibility for administration of the consultant and construction contracts. All parking at the Downtown Station is located on the north side. A pedestrian overcrossing structure will be constructed to connect the new South Side Passenger Platform to the parking area. Due to a lack of both capital and operating funds, the expansion of commuter service along the San Jacinto Branch Line had to be given a relatively low priority when RCTC developed and approved a project sequencing list earlier this year. However, in FY 1997 RCTC will continue to seek funding for modest capital improvements on the Branch Line needed for future commuter rail operations which will help to maintain and improve the existing freight service operations along the line. HIGHWAY PROJECT DEVELOPMENT AND IMPLEMENTATION The Measure A Highway Expenditure Plan relied upon receipt of state and federal gas tax funds expected to be allocated by the California Transportation Commission for highway improvements in Riverside County through the State Transportation Improvement Program (STIP) as well as revenues to be generated by the 1/2 cent local sales tax. STIP funds were expected to provide "at least half" of the total revenues necessary to develop, design, and construct all of the projects identified in the Highway Program. 26 Riwwrrid County Transportation Commission • STATE AND FEDERAL FUNDING State and federal funding expected to be allocated to Measure A identified highway improvements is becoming scarce due to a number of factors including: "seismic retrofit" priorities by the state, lower than expected state and federal gas tax revenue receipts, and increased pressure to use the transportation trust fund revenues to balance the federal budget by limiting funding authorizations to the states. Representatives of the federal Department of Transportation are predicting a continued decline in revenues allocated for transportation over the next several years as this pressure increases. As a result, the ability of the California Transportation Commission to allocate funds for highway and rail improvements through the STIP Process has been severely impacted. In 1994, with no new revenues projected, the CTC adopted a STIP which included only the projects programmed for funding in the 1992 STIP. The STIP funding situation has worsened since 1994. There is some hope for passage of a $ 2 billion State Bond Measure to fund the "seismic retrofit" later this year to reduce the impact; however, we still anticipate a reduction in funding for Riverside County highway projects of somewhere between 10% and 25% of the funding programmed in the in the 1994 STIP. We will most likely lose one or more projects currently programmed and will have to rebid them in the future. Measure A Highway projects expected to remain in the STIP are: Route 86 Phase 3 construction; Rte 604-215 widening from Valley Way to University Avenue: the 60/91/1- 215 Interchange Phase 1 direct connector construction ( Rte 60/1-215 west to Rte 91 south) ; and some portion of the 1-215 widening project from University Avenue to the 60/1-215 East Junction. Two projects to be removed from the STIP are the Rte 60 widening from the 604-215 East Junction to Redlands Boulevard and the San Jacinto Branch Line improvements. MEASUREA FUNDED PROJECTS The Measure A funded portion of the Highway Program has also reached a slow period compared to the rapid pace of construction of the past several years which resulted in: completion of the Rt 91 HOV lanes, and several new or improved interchanges along Rte 91 from Mary St to the Orange County Line; completion of Rte 86 Phase 1 construction in the Coachella Valley: construction of intersection improvements along Rte 111 in the Coachella Valley; and the expected completion of the Rte 79 widening to four lanes through Lambs Canyon later this year. • The highway projects discussed above were accomplished on an accelerated schedule, similar to the rail improvement program, through the use of bond proceeds and commercial paper. For the next two to three years the RCTC will have to operate more on a" pay as you go" basis in order to retire debt and meet interest payments. The major construction project in the FY 1996/97 budget is the Yuma Interchange at 1-15. Construction costs are estimated at $9 million, to be funded by $4.5 million in Measure A Highway funds, and matched by $4.5 million in local funds from the City of Norco. RCTC has agreed to administer the construction contract at the request of the City. A $ 3 million soundwalUauxilliary lane project is scheduled for Rte 91 from Mary Street to 27 • Riverside Count Transportation 41fointnission Magnolia Avenue. This is the first phase of the soundwalls defered from the Rt 91 HOV and auxilliary lane project to complete the improvements identified in the Measure A Expenditure Plan. The remaining projects include interrsection improvements along Rte 111, and design work for the Van Buren Interchange Interchange Project. These projects are expected to be accomplished with cities as the lead agency. PROGRAM MANAGEMENT The success of the RCTC to deliver all of the rail and highway improvements in the relatively short time since Measure A was approved has been possible largely due to two factors: 1. the decision to use bond proceeds to fund the projects; and 2. the decision to enlist the service of Bechtel Civil, Inc for technical advise and program management services. The level of Bechtel Support staff has reduced over the past two years and is reduced again in the FY 1996/97 budget. The budget proposed for FY 1997 is a reduction of approximately 37%, from $1,310,000 in FY 1996 to $831,200 in FY 1997. • The Bechtel engineering staff will be reduced to two positions. The first position is needed to administer the Yuma construction contract, close out contracts for the Rte 79, Rte 111, and other projects constructed this past year, and to provide engineering advice to RCTC and its staff The other position is proposed to provide technical assistance to Ca/trans District 08 for completion of the Environmental Impact Study (EIS) efforts needed for the STIP funded 60/91/1-215 Interchange and I-215 widening projects. In addition , the proposed Bechtel services budget includes secretarial support for the Bechtel staff, cost control and accounting assistance to the Controller for Measure A projects and programs, and a staff position to complete a records retention system necessary to meet audit requirements for federal and state funding used to construct the rail stations and other projects. The 60/91/1-215 Interchange direct connector and 1-215 widening projects are STIP funded. Project development work is the responsibility of Caltrans District 08. The RCTC has provided considerable consultant assistance to them in the preparation of the draft Environmental Impact Report (EIS). Continued involvement by RCTC in the ongoing environmental clearance process, as well as final scoping and engineering decisions by Caltrans is necessary. The interchange improvements are the centerpiece of the Measure A Highway Program. The combined cost of the interchange and I-215 widening project is estimated at $148.19 million. A relatively small change in design could have significant cost implications. RCTC/Bechtel assistance to Caltrans to complete the environmental process is intendeed to keep the project on schedule. RCTC/Bechtel involvement in the engineering decision making process is intended to maintain cost controls on the proposed scope of the projects which, if not monitored closely, could severely impact RCTC's future ability to deliver the remaining projects identified in the Measure A Highway Program. In addition to participating in work on the STIP funded projects, the RCTC/Bechtel staff will continue to participate in the decision making processes for projects to be funded by the Measure A Highway Program for which the cities/county will be the lead agency. 28 PROPOSE D 96-97 BU DGET MEASURE A ST ATE HI GHW AY /R AIL P RO GR AM TOTAL PROP OSED NOTE PROJECT PHASE* DESCRIPTION 96-97 HIGHWAY PROGRAM; WESTERN COUNTY PROJE RO UTE 79 CTS. 1 NEWP ORT TO KELLER GAP $23,000 RBF AND PSOMAS 9 LAMB CA NYO N ROW SETTLEMENT s750,000 COUNTY OF RIVERSIDE -POTENTIAL EXP O- S URE AB OVE ORIG B UD . FOR CO URT ACTION RO UTE 91 1 1 4 4 C ONSTR. EN GR'G SUPT FOR SO UN DWALLS STUDY ON RT 71 WIDENI NG P ROJECT SOUNDWALL AT SERFAS CLUB SNDWALLS / A UX. LANES M ARY TO MA G. YUM A I NT ERCHA NGE C ONST RUCTI ON $10,000 GRIENER AND MARK THOMAS FUNDED BY S CAG A ND PLANNIN G S425,000 BO OM AFFECT (SERFAS CLUB) S3,000,000 S8,625,000 YU MA IC 4 S1.OM will be paid for Engr'g by R CTC in fiscal yr.96. The City of N orco will reimburse RCTC 50% of Constructi on costs CECERT PROGRA M MG MT COACHELLA V ALLEY PRO JECTS ROUTE 111 0 UCR STU DY AL ONG RT215 AND RT60 S50,000 S831,200 S1BTO TA L I31GIi'WAY PALM SPRINGS SEE NOTE (I) BELOW C ATHEDRAL CITY D ATE PA LM PA LM DESERT SAN PABLO & SAN LUIS REY EL PA SEO / CABRILLO DEEP CANYON POR TOLA LA QUINTA WASHING TON INDIO MON ROE TO RU BIDOU X 4 S1,192,000 S98,000 S37,000 San Pabl o=S45K a nd San Luis Rey=S53 K 1 4 4 $677,000 $420,000 4 $112,000 SIGNAL M ODIFICATION 4 $737,000 16 *i300 MI RAIL PRO JECTS SOUTH SID E PLATFORM RIV ERSEIDE-DWN TWN STA EXPANSIO N .4,696,324 Ded ucted parking lot Expan. costs $370K & track Ext . $513K -work is now compl. All this w ork is reimbursed from PROP . 108 , TCI and Union Pacific RAIL MA NA GER FOR SO UTH SIDE PLTFRM $109,325 Costs will be reimbursed from Propl08/FCI & U.P.RR CAPITA L PROJECTS I:SUHTO TAL RAIL, ,; 4 S2,500,000 W S1.496024 AT & SF I ndexi ng cost for related rail c onstr uctio n ITOTAL BUDGET $24,183,524 • PHA SE 0 - PRO JECT DEVELOPMENT, ENVIRO NMENTAL STUDY PHA SE I - FINAL DESIGN PHA SE 4 - CON STRUCTIO N PHA SE 9 - RIG HT OF WAY 03/27/96 • 11:06 AM • (1) Require RCTC & CVAG budget approval for the constructio n of Gene Autry Trail. E xpect request from the City of Palm Springs. 7BUD.WK4 Riverside County Transportation •OmflUXlOfl SPECIAL TRANSPORTATION Department Overview and Budget -in -Brief Often characterized as the "soft" programs of Measure A, these programs provide a valuable service to the community. Use of alternate forms of transportation is encouraged and promoted through various incentive and educational programs offered to commuters and employers to reduce single occupant vehicle trips and improve air quality. Substantial support is furnished to social service and public transit agencies which serve special and unique needs of seniors and persons with disabilities. • • Program Actual 1995/96 1996/97 Through Revised Draft Dollar Percent 3!31/96 Budget Budget Change Change Staffing 94,412 144,753 156,046 11,293 7.8% Operating 29,835 56,001 68,856 22,642 40.4% Projects 2,172,180 4,832,010 4,006,204 (825,806) -17.1% Other Direct 10,501 25,000 25,000 0 0.0% Total $2.306.928 5.057.764 4,256,107 $ (801.657) -15.9% Program Goals: Provide timely information to the public regarding RCTC implemented projects and support public relations activities of Measure A funded programs by grant recipients. Reduce single occupant commute trips through rideshare incentive and educational projects that support all alternate modes of transportation including related facility/technology improvements. 29 Riverside County Transportation Commission • Monitor rideshare regulatory requirements and funding allocations at the federal, state and regional levels to determine if and how local services and projects might be impacted. Provide leadership/coordination to entities implementing rideshare programs in Riverside County. Provide technical assistance and program support to employers offering trip reduction programs. • Facilitate development of public/private partnerships in the funding and delivery of rideshare programs. • Provide Measure A Specialized Transit Funds to support services which will maintain and/or enhance mobility for seniors, persons with disabilities, and the truly needy. • Continue to provide staff resources to assist in the coordination of transit services. Work closely with Measure A Specialized Transit recipients to ensure the maximum benefit of funding for improved mobility for seniors, persons with disabilities, and the truly needy. Significant expenditure and staffing changes None Staffing Summary: .04 Assistant Director - Planning 1.11 Senior Staff Analysts .31 Staff Analyst .45 Allocated Support Staff 1.91 Full Time Equivalent Performance/Workload indicators: Commuter Assistance Number of single occupant commute trips reduced. Number of new and renewing Club Ride memberships and business discount partnerships. Provision of monthly Employer Transportation Forums. 30 • • Riverside Como, Transportation Number of services provided tosupport employer trip reduction efforts at worlsites. Development and implementation of an elementary school rideshare educatiod, project as part of the Commuter Exchange services. Number of public served by the Commuter Exchange. Development and implementation of a demonstration project to test the application of incentives in fostering the use of alternative fuel vehicles by commuters. Seniors and Persons With Disabilities Number of specialized transportation grants awarded. Amount of specialized transportation grant funds disbursed for improved mobility. Completion of Fiscal Year 1996/97Measure A Specialized Transit call for projects. Number of one-way trips provided by Measure A funded operators. • Departmental Budget Description Seniors and Persons with Disabilities The Commission has never wavered in its concern and interest for the special transit needs of seniors and persons with disabilities. In fiscal year 1996/97, the Commission will award over $1.2 million in Measure A specialized transit funds in the Western County to support specialized transit projects. In addition to traditional dial -a -ride services, the Commission supports innovative programs which provide transit assistance in hard to serve rural areas or for riders having very special transit needs. For example, in the Coachella Valley, the Measure A specialized transit funds are used by SunLine Transit Agency to help support the operation of the Sundial Service, a curb to curb specialized transit service. In fiscal year 1996/97 some changes to the award of the specialized transit funds in the Western County are expected. In December 1995, the Commission adopted a Short Range Transit Plan process for fund allocation in the Western County. The agreement establishes a funding split with 50% of Measure A specialized transit funds to support specialized transportation services provided by public transit operators in the Western County, and remaining 50% to be made available to support specialized transit provided by private, non-profit agencies. • Given the likelihood that future years' revenues will not be in amounts necessary to support a growing number of new specialized transit projects, and since a number of 31 Riwrsid Count rsportatiou Commission well established, productive services are already in place, the process for recipient/project selection of Western County funds may need to be revised to ensure that limited funds are utilized to provide the greatest benefit to transit dependent individuals. Commuter Assistance While adding additional infrastructure is one solution to the problem of crowded freeways and local streets, changing the driving behavior and patterns of commuters cannot be ignored. The drafters of Measure A had the foresight to recognize that and included as part of the Measure dedicated funding for commuter education and rideshare inducements. The Commission has been applauded by state and national organizations for its phenomenal success with "soft" programs. Nonetheless, the Commission has. insisted on regularly evaluating these "soft" projects for cost effectiveness, and to only continue those which clearly provide maximum benefit for minimal expenditure. To that end the Commission ended its innovative experiment with telecommuting as a result of failure to generate sufficient employer interest and involvement. To maintain its commitment to telecommuting, this alternate mode of transportation was added as an eligible mode to receive financial incentives. The Commission will continue funding its Commuter Assistance Program in 1996/97 with a projected budget of $1,226,204. To assist staff with administration and on -going operations of a number of commuter assistance projects, a consulting firm has been retained annually by the Commission. Based on superior performance, the Commission has agreed to a modest increase in billing rates ranging from just over two percent (2%) for the program manager, to slightly over 5% for administrative coordinators. The total contract value is budgeted at $375, 000. Although not a part of the Commission's budget, the San Bernardino Associated Governments contracts with the Commission for administration and implementation of its rideshare programs, and employs the same consulting firm. The recent adoption of Rule 2202 by the South Coast Air Quality Management District(SCAQMD) is projected to have significant impact on the Commission's Commuter Assistance Program, particularly the incentive projects. Employers may now select from a list of options (versus mandatory rideshare programs) to effect reductions in air pollution. The Commission intends to be responsive to whatever the new employer market will become. The Commission's various projects are being repositioned as a benefit to compliment the employer's total benefit package. The projects will be structured to supply employers with step by step instructions and customized marketing materials to make participation in the projects cost effective for the employer. Included in the Commuter Assistance Program budget is $150,000 for special project development and/or contingencies. This will allow for new project development during the year and staff/media support for efforts not anticipated such as special promotions, transportation fairs, and evaluation surveys. State funding for the Southern California Association of Govemments Rideshare Department (formerly Commuter Transportation Services, Inc.) is currently proposed to be eliminated in the Governor's 1996/97 budget. ff funding is not reinstated or other funding secured for the services provided at the regional level, the impact of lost services to employers will be evaluated to determine if any should be implemented by the Commission at the local level. • 32 Riverside Comp) an, matron nnnti l©rx LOCAL AND REGIONAL PROGRAMS Mission &tomeStatement Pr arrrafe !mil government proms by timely 'boding advanced funding r:estabtished ctj%rta Department Overview and Budget -in -Brief The Riverside County Transportation Commission provides funding to local and subregional agencies for maintenance and construction of local streets and roads as well as major capital improvements to area arterials. The Commission provides oversight, ensuring that funds are spent on eligible projects and in compliance with local and state regulations. For jurisdictions which desire to accelerate their programs, the Commission provides financing under its bonding authority. Actual Through Program 3/31/96 Staffing 0 Operating 0 Projects 4,505,808 Other Direct 13,223,568 Total 1995/96 1996/97 Revised Draft Dollar Perce Budget Budget Change Chang 0 0 27,490,108 20,159.721 0 0 38,807,405 21,153,164 0 0 11,317,297 993,443 $17,729,376 $47,649,829 159,960,569 112,310,740 Department Goals: Provide timely allocation of funds to local governments for eligible projects funded through Measure A. 0.0% 0.0% 41.2% 4.9% 25.8% • Assure financial accountability for Measure A funded projects through ongoing reviews and annual audits. 33 Riwrsidd County Transportation Commission • • Assure public recognition ofMeasure A contributions toward local projects by requiring local agencies to use Measure A signs. • Assist local governments with financing streets and road projects with Measure A funding to the extent funding does not impact other programs and is financially feasible and prudent. Significant expenditure and staffing changes Staffing Summary: .03 Controller .02 Staff Analyst .02 Allocated Support Staff .07 Full Time Equivalent • Performance/Workload indicators: 100% signs on all Measure A local streets and roads projects. Complete internal audit of fifty percent of local jurisdictions. Coordinate with independent auditors to attempt to complete all audits by state mandated deadline. Percentage of projects completed by local jurisdictions as compared to 5 year plans. Departmental Budget Description The Commission serves as the funding and compliance review agency for the Measure A local streets and roads. The budgeted amount is set by formula established in the Measure A Transportation Improvement Plan (TIP). Local jurisdictions will receive $29,005,792 for local streets and roads maintenance, repair, and construction. Each jurisdiction's respective allocation is based on population and sales tax generated. 34 • Riverside Coliti y Ireitisportation •ommlxxlon A number of jurisdictions in the Western County have entered into loan agreements with the Commission for advance acceleration of their Measure A streets and roads allocations. The annual principal and interest payments for these loans are deducted by the Commission from each city's respective disbursements based on the terms of the loan agreements. The participating jurisdictions are the cities of Canyon Lake, Corona, Murietta, Norco, and Perris. Total expected reimbursememts from thesecities is $685,000, of which $531,266 represents interest earnings. There are three cities in the Coachella Valley which do not participate in the Traffic Uniform Mitigation Fee Program (TUMF). The Measure A allocations of those three cities, Coachella, La Quinta, and Desert Hot Springs are remitted to the Coachella Valley Association of Governments (C VAG) in lieu of the TUMF. Total Measure A funding under the local streets and roads programs to be received by CVAG is $ 590, 774. The Coachella Valley has a discretionary five percent of their sales tax revenues that may be allocated for either streets and roads or transit as determined by C VAG. For the 1996/97 fiscal year, CVAG has allocated that five percent to transit. That decision is reflected in the Commission's 1996/37 Draft Budget. The Palo Verde Valley Area is divided proportionately between the City of Blythe and the County of Riverside based on population and sales tax generated. • • 35 Riverside County Transportation Commission • TRANSPORTATION PLANNING AND PROGRAMMING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . Mission Nt:atemi - Department Overview and Budget -in -Brief . ... .......... . .. ... roOdin _. .. .: S an to ctiiev*rax n The Commission is responsible for short range transportation planning and programming. Planning includes the development of the county wide short range transit plan including coordination and input to long range transportation planning efforts at the Coachella Valley Association of Govemments (CVAG) and the Western Riverside Council of Govemments (WRCOG). Coordination on long range planning efforts with CVAG and WRCOG is integral to the Southern California Association of Govemments (SCAG) "bottoms up" regional planning process. RCTC serves as the designated Congestion Management Agency (CMA) for Riverside County and is responsible for• developing and maintaining the Congestion Management Program (CMP). Programming includes program development, review and approval of funding programs/projects to be incorporated into the county wide Transportation Improvement Plan (TIP). The funding programs RCTC has responsibility for include: Measure A programs/projects, LTF, State Transit Assistance (STA), STP, Congestion Management and Air Quality (CMAQ), Federal Congestion Relief (FCR), Transportation Enhancement Activities (TEA) and Federal Transit Assistance (FTA Sections 3, 9,16,18). Actual 1995/96 1996/97 Through Revised Draft Dollar Percent Program Costs 3/31/96 Budget Budget Change Change Staffing 189,121 289,962 268,567 (21,395) -7.4% Operating 60,808 114,139 122,470 8,331 7.3% Projects 883,000 1,600,000 1,300,000 (300, 000) 18.8 Other Direct 302,707 428,500 494,000 65,500 14.0% Total $1,435,636 $ 2,432,601 $ 2,185,037 $(247,564) -10.2% 36 • Riwrsidd Co#mty Transportation Oontinission Department Goals: • Contribute toward the completion of the Comprehensive Transportation Plan as principal input to regional transportation and air quality planning process and local Congestion Management Program. Build upon relationships with sub regional planning entities and other affected agencies to coordinate long range planning within the Commission's responsibilities. • Seek stronger role for county transportation agencies in the broader regional transportation and air quality programs of the Southern California Association of Governments and the South Coast Air Quality Management District. Ensure involvement of affected local agencies in the air quality conformity arena by seeking input and maintaining regular lines of communication. • Continue support for applying the formula allocation transit planning process which evolved from the recommendations of the Barton Aschman study to comprehensively review transit planning, resource allocation, and implementation policies requirements, including appropriate coordination of commuter rail, inter -county and inter -city bus, local bus and paratransit, and social service transportation services. • Work strategically with Caltrans, California Transportation Commission, and other commissions to provide maximum programming of projects in the State Transportation Improvement Program. • • Work with Western Riverside Council of Governments (WRCOG), CVAG, and local agencies to implement the land use coordination element of the Congestion Management Program. Work with transit operators and seek opportunities to develop and implement Intelligent Transportation System applications which improve the delivery of transit service information to the public as well as seek opportunities to acheive operational efficiencies. • Work with Caltrans and social service agencies to conduct a competitive call for projects to allocate Federal Transit Assistance (PM) Section 16 program. Significant expenditure and staffing changes None 37 Riverside County Transportation Commi ion • Staffing Summary: .60 Assistant Director 1.09 Senior Staff Analysts 1.36 Staff Analysts .94 Allocated Support Staff 3.99 Full Time Equivalent Performance/Workload indicators: Maintain programming of projects in the STIP. Completion of Regional Transportation Improvement Program. Complete Fiscal Year 1997-98 and 98-99 call for projects and programming of STP, STP Discretionary and CMAQ funds. Complete Fiscal Year 1996-97 SB 821 call for projects and claims administration. Compete in the Fiscal Year 1997-98 statewide call for TCI funds. Complete competitive allocation of FTA Section 16 funds for FY 1996-97. Continue monitoring to document local agency compliance with the land use element of the CMP. Complete annual update of countywide Short Range Transit Plans. Meet air quality conformance requirements in coordination with transportation projects implementation. Volume of RTIP project amendments processed through SCAG and the funding agencies. Monthly processing of all LTF claims. 38 • Riwriit k County Transportation flkininission Departmental Budget Description Transportation Planning and Programming At the time of writing this piece, pending legislation within the state and discussions at the federal level continue to suggest a significant restructuring of the transportation funding process may occur. At the state level SB 160, if enacted may provide enhanced local control of funds for highway and local street and road projects. The continuation of a restructuring "theme" makes it difficult to predict how the Commission's existing processes and programs may be impacted. With this as an overriding condition the anticipated work effort will be concentrated on the Commission's traditional activities outside of Measure A. • • Transportation Planning The Commission's role in regional decision making and planning during next year will involve working with local, regional, state and federal agencies to ensure local agency(s) project(s) are included in the federally approved Regional Transportation Improvement Program (RTIP). Information will be shared with other agencies on regional discussions on an update of the Air Quality Management Plan and Regional Transportation Plan. Staff will keep local agencies apprised of the status of the RTIP conformity finding. Being a participant in this process will enable the Commission to continue to be a resource to local agencies by facilitating the exchange of information on the evolving state and federal transportation arena. As the designated Congestion Management Agency for the County of Riverside, the Commission administers and updates the state mandated Congestion Management Program (CMP). The prior year work effort in this area primarily consisted of the required biennial update of the program and follow up with local communities on their cognizant efforts on ensuring CMP land use provisions of the program are met. The Commission provides staff support and consulting support for this responsibility. The Draft 1996/97 budget includes $30,000 for the services of a congestion management consulting firm. Several agencies are supported by the Commission in performing short range transit planning functions, such as the Western Riverside Short Range Transit Plan Committee and the Southern Califomia Regional Rail Authority(SCRRA) Technical Advisory Committee. Staff support is also provided to the Commission's Citizens Advisory Committee which makes recommendations to the Commission on transit planning including coordination of social service transportation issues. In FY 1995/96, the Commission, along with the Western County transit operators incorporated the recommendations of the Barton Aschman report to have RTA lead the development of the 1997-2003 Short Range Transit Plan. In the 1996/97 fiscal year, the Commission will conduct unmet needs hearings; assist in coordinating the development, review and approve the annual countywide Short Range Transit Plan (SRTP) and allocate transit funding resources. Transit funding includes local transportation and state transit assistance funds under the state Transportation Development Act (TDA), and various Federal Transit Administration (FTA) sources. 39 Riverside Count' Transportation Commission • Transportation Programming There are a number of federal and state funding sources that are programmed by the Commission. Coordination of the annual Transit Capital Improvement program submittal to Caltrans and the California Transportation Commission must be done through the Commission. Annually Commission staff administers bicycle and pedestrian funds made available through TDA funding sources and selects eligible projects which meet established criteria. Local Transportation planning funds are also disbursed by the Commission after a call for projects and an eligibility screening process. Federal funds allocated to various agencies under ISTEA must be approved by the Commission prior to submittal to the state. Those funds include STP discretionary and Congestion and Air Quality Mitigation funds, and the Transportation Enhancement Activities program. As with the bicycle and pedestrian funds, projects are ranked and selected based on meeting eligibility standards. These activities are carried out with the staff supported involvement of the Commission's Technical Advisory Committee. The Inland Empire Clean Fuels Corridor Project Staff of both the Commission and SANBAG are working with public utilities (City of Riverside Public Utilities Department, Edison EV, and Southern California Gas Company) and others to establish a bi-county corridor network of clean air infrastructure necessary to support the introduction and use of altematively fueled vehicles (e.g. compressed natural gas (CNG), liquid natural gas (LNG) and electric vehicle charging stations). To supplement the corridor project, the acquisition of electric vehicles through a grant opportunity to be deployed in various applications for the purpose of enhancing public awareness of electric vehicles, as well as, obtaining important feedback from users is being studied. 40 • Riverside C mnty sportation ®ntntission COMMUTER RAIL OPERATIONS AND SUPPORT • • Department Overview and Budget -in -Brief The Commission provides funding and technical assistance (via staff participation in the SCRRA Technical Advisory Committee) for the operation of a commuter rail system in Southern California. Currently there are two operational commuter rail lines serving Riverside County. They are the Riverside to Los Angeles and the San Bernardino to Riverside to Irvine services. An additional line may be opened which would service Riverside to Fullerton to Los Angeles. This service is dependent on the availability of new equipment as well as the ability to operate the service within the confines of an 80/20 formula allocation of transit operating and capital funds. The Commission currently operates four rail stations including the provision of security and maintenance, and arranging for station amenities. The entire rail program, including capital implementation is supported by Commission staff, legal counsel, and various consultants. Actual 1995/96 1996/97 Through Revised Draft Dollar Percent Program Costs 3/31/96 Budget Budget Change Change Staffing 21,738 33,329 76,324 42,995 129.0% Operating 6,149 11,542 31,537 19,995 173.2% Projects 2,656,188 3,152,633 3,710,000 557,367 17.7% Other Direct 57.963 75,000 75,000 0 0.0% Total $2.742.038 13.272.504 $3,892,861 $620.357 19% 41 Riverside C unto Transportation Commission • Department Goals: • Cooperatively with the SCRRA maintain a commuter rail system which is clean, secure, and convenient. • Expand ancillary services offered to commuters at the Commission's rail stations. Work with the SCRRA to develop system wide criteria for the types of ancillary services to be offered at commuter rail stations. • Support efforts to encourage all SCRRA members to provide a consistent level of service at rail stations throughout the system. • Seek to establish the SCRRA as a body independent of the Los Angeles County Metropolitan Transportation Authority. • Promote expanded ridership on existing lines. • Closely work with SCRRA on devising a marketing strategy to improve the bi- directionalflow of commuter rail traffic from Los Angeles County to Riverside County. Significant expenditure and staffing changes The opening of the Riverside to Irvine commuter rail line (October 1995) increases the estimated operating subsidy to the SCRRA by $610,000 for 1996/97. Staffing Summary: .11 Assistant Director .19 Senior Staff Analyst .09 Allocated Support Staff .39 Full Time Equivalent Staff 42 • • Riverside County Transportation •on?mlxslon Performance/Workload indicators: Ten percent ridership increase on existing lines. Ancillary services offered at rail stations. Increase fare box recovery ratio from 40% to 45% on the Riverside to Los Angeles service. and 15% to 25% on the San Bernardino to Riverside to Irvine service. Increase in bi-directional traffic from Los Angeles County. Departmental Budget Discussion • • The Inland Empire Metrolink rail line between Riverside and Orange Counties opened with great fanfare and strong ridership in October 1995. Further extension of this line to San Bernardino began in March 1996. With that occurrance the Metrolink system has been built to the original anticipated level of service. Though the Commission owns the San Jacinto Branch line, there are no funds available to operate the line in the foreseeable future. Efforts can now be focused on maintaining an already well received and highly efficient commuter rail system. As a member of the SCRRA, there is a great amount of interaction that must take place between Metrolink staff and Commission staff. It is planned that one senior staff member will be almost entirely devoted to commuter rail operations. A total of $3,822,000 has been budgeted as the Commission's contribution to the SCRRA for Metrolink operations. The Commission, unlike the other SCRRA members, directly controls and operates four commuter rail stations. Total costs for these stations is expected to be $500, 000 . Included in other direct costs is $150, 000(reduced by $25, 000 from 95/96) for a rail consultant, and $75,000 for legal fees. 43 .Riverside County Transportation Commission • MOTORIST ASSISTANCE Department Overview and Budget -in -Brief ..::........ ..... ........... cpenence et . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ati # trier ; ai i t sfs ni :>::: real. >;:;. lze v::<.: The Service Authority For Freeway Emergencies(SAFE) is the call box system that allows motorists to call for assistance in the event of a mechanical breakdown on the freeway. Additionally, the Freeway Service Patrol(FSP) assists motorists on the freeway by towing, changing tires, providing gasoline, etc.. Actuals 1995/96 1996/97 Throuq Revised Draft Dollar Perce Program 3/31/96 Budget Budget Change Chang 411 Staffing 52,709 80,813 90,677 9,864 12.2% Operating 16,853 31,634 41,524 9,890 31.3% Projects 657,03 1,438,77 1,834,52 395,758 27.5% Other Direct 22,482 88,050 77,633 (10,417) - Total $749,0 $1,639,26 s2,044,36 $ 405,095 24.7% Department Goals: • Work closely with consultants to monitor the performance of the callbox system. Improve callbox reporting to obtain a higher level of system operations reporting for policy board information and management information purposes. Along with federal, state and local agencies (public and private) conduct the development of an Intelligent Transportation Systems strategic plan for the Inland Empire. 44 • Riverside C®unv Transportation Oonnnission Continue the Freeway Service Patrol as long as state funding support is not altered. • • Explore cost effective ways to provide access to persons with disabilities. Significant expenditure and staffing changes Subject to a consultant evaluation and SAFE Board approval, a minor callbox system expansion may be undertaken in Fiscal Year 1996/97. SAFE is providing support staff to complete a study of the Intelligent Transportation System(ITS) for the Inland Empire. The Commission will receive, on a reimbursement basis federal, state and local funding support to manage this study ($300, 000 federal, $37,500 state, $18, 750 local (SANBAG). Staffing Summary: .17 Assistant Director .54 Staff Analysts .22 Allocated Support Staff .93 Full Time Equivalent Performance/Workload indicators: No. of phone calls (89,000 estimated for 96/97). No. of vehicle assists (17,200 estimated for 96/97). Report on effectiveness of FSP Program. Department Budget Discussion The motorist assistance programs are excellent examples of govemment providing cost effective, "service" oriented benefits to its customers(i.e., commuters). The Service Authority For Freeway Emergencies and the Freeway Service Patrol were instant 45 Riverside CoHnty n, rtation Commission • success stories with motorists, and their popularity have grown over time. This has occurred simultaneous with the accomplishment of key transportation objectives, that of mitigating traffic congestion and facilitating traffic flow. Service Authority For Freeway Emergencies There are thirty planned call box installations for fiscal year 1996/97 totalling $108,000 . With these additions, the existing system, though growing in usage appears to adequately meet the need in the near term. Total call boxes in service will be 1,123 serving 657 miles of freeways within the County. Budgeted costs are $356, 420 for operations which includes California Highway Patrol(CHP) staff support and phone access charges. An additional $344, 766 is budgeted for knockdowns, vandalism, and preventive and corrective maintenance. Other direct costs include $50,000 for a consulting firm that provides support services such as auditing monthly billings, monitoring system usage and supplying monthly reports. One of the potential uses for call boxes is to monitor traffic levels and conditions. The Commission is the lead manager in the Inland Empire for studying effective ways to create "smart" highways. Total amount budget for this study(formally known as the Intelligent Transportation System Strategic Deployment Plan) for the 1997 fiscal year is $450, 000. Freeway Service Patrol 411 The Freeway Service Patrol offers towing services to motorists stranded along three segments of Route 91 and one segment of Route 60A-215, The Commission contracts with two tow truck operators to patrol these routes Monday through Friday during peak commute hours. These contracts are estimated to increase by $56,017 from $513,000 to $569,017. The towing service day to day supervision is handled by the CHP; overtime for two CHP field supervisors is estimated to cost $43,133.. Communications costs of $5, 493 includes cellular phone service charges and radio air time. Equipment costs of $9,133 are for the lease of radio communications and annual computer maintenance and software. A budget of $10,400 has been set aside for various promotional materials. 46 • Riverside Comity Transportation 40ontiniision PROPERTY MANAGEMENT Department Overview and Budget -in -Brief A number of properties have been acquired by the Commission in the course of project implementation. Those properties have to be managed, accounted for, and potentially converted to a revenue stream. • • Actual 1995/96 1996/97 Throuq Revised Draft Dollar Perce Program 3/31/96 Budget Budget Change Chang Staffing 60,765 93,165 101,033 7,867 8.4% Operating 23,799 44,672 55,453 10,781 24.1% Projects 27,824 130,000 72,000 (58, 000) Other Direct 9,309 75,000 75,000 0 0.0% Total =IQ $ 342,838 $ 303,486 $(39,352) Program Goals: • To continue to review current and projected uses of all Commission owned real properties on a parcel by parcel basis to generate leads for potential joint development projects. • Maintain community participation, involvement, and trust in areas impacted by a Commission proposed joint development venture. 47 Riverside County Transportation Commission • Increase existing sources of property management revenues through updated valuation of licenses and leases. Ensure timely mailing of billings and collection of fees and payments. Promptly respond to and resolve property maintenance operational issues. Cultivate and maintain a working relationship with affected railroads for ongoing rail property issues requiring their participation. Significant expenditure and staffing changes None Staffing Summary: .06 Executive Director .08 Controller 1.00 Property Technician .35 Allocated Support Staff 1.49 Full Time Equivalent Staff Performance/Workload indicators: Number of Sales/Joint Development leads. Five percent increase in revenues. • Department Budget Description The Commission controls over 5,000,000 square feet of real property in the County of Riverside. These properties are directly managed by the Commission and involve weed abatement, fencing, obtaining appropriate liability coverage, and looking for opportunities to sell or jointly develop. One of the parcels owned by the Commission is a 6,000 square feet , single story commercial building located in the City of Riverside. The Commission fully manages all aspects of this building, and uses part of it to house the Commuter Assistance Program consultant staff. An interdepartmental allocation is made from Specialized Transportation to Property Management for use of this facility. 48 Riverside Comrnty Transportation Commission • Property management expenditures are shared between highway and rail properties. Total budgeted expenditures, including legal and personnel costs, have been set at $293,486, a decrease of $49,352. 49 Riwrside County Transportation Commission • SUMMARY BUDGET BY DETAIL ALL DEPARTMENTS • • 50 REVENUES: Sales Tax Revenues —Measure A Sales Tax Revenues —Non Measure A STA Transit Allocation SAFE User Fees Reimbursements Other Revenue Interest Income TOTAL REVENUES: EXPENDITURES: MANAGEMENT SERV! CES: Administration Finance and Accounting TOTAL MANAGEMENT SERVICES MEASURE A PROGRAMS: Project Development and Implementation Special Transportation Programs Local and Regional Programs L MEASURE A PROGRAM itMEASURE A PROGRAMS Transportation Planning and Programming Commuter Rail Operations and Support Motorist Assistance Property Management TOTAL NON MEASUE A PROGRAMS 7,687,211 8,425,747 738,535 9.6% Contingency 0 1,750,000 1,750,000 0 0.0% Total Expenditures 41.317.429 92.235.781 100.554.876 8.319.095 9.0•/ 35, 981,188 52, 528, 635 55,381,000 2,852,365 5.4% 3,988,800 5,747,000 5,369,425 (377,575) -6.6% 416,794 1,667,173 1,429,650 (237,523) -14.2% 491,943 1,000,000 1,030,000 30,000 3.0% 273,141 5,274,445 9,463,389 4,188,944 79.4% 129,426 4,287,039 4,334,998 47,959 1.1% 3.143.087 5.396.500 3.372.000 (2.024.5001 44,424,379 75,900,792 80,380,462 4,479,670 5.9% 759,211 780,964 21,754 2.9% 710.387 646.727 (63.659) 9.0•/ 1,469,598 1,427,692 (41,906) -2.9% 30,371,379 26,484,762 (3,886,617) -12.8% 5,057,764 4,256,107 (801,657) -15.9% 47.649.829 59.960.569 12,310.740 83,078,972 90,701,437 7,822,465 9.2%. 2,432,601 2,185,037 (247,564) -10.2% 3,272,504 3,892, 861 620,357 19.0% 1,639,268 2,044,363 405,095 24.7% 342.838 303.486 (39.352) 11.5% 15,315, 660 2,306,928 17.729.376 35,351,964 1,435, 636 2,742,038 749,078 121.698 5,048,450 Excess(Deficiency )of Revenues Over Expenditures 3,106,950 (18,084,989) (21,924,413) (3,839,424) 21.2% Other Financing Sources(Uses): Operating Transfers Commercial Paper Net Financing Sources(Uses) Excess(Deficiency)of Revenues Over Expenditures OYear Fund Balance Ending Fund Balance (16,001, 691) (25,434, 780) (26, 769,272) 14.000.000 14.000.000 7.500.000 (1,334,492) 5.2% (6,500.000) (11,434,780) (19,269,272) (7,834,492) 68.5% 1,105, 259 (29,519, 769) (41,193,685) (11,673,916) 39.5% 106,995,410 (29,519,770) -21.6% 137,620,439 106,995,411 65,801,725 (41,193,686) -38.5% 51 " DEPARTMENT BUDGET BY DETAIL " 8 Fringe: Executive Director 102,156 156,826 165,502 Assistant Director -Administration 2,310 3,542 2,805 Assistant Director -Planning 4,158 6,375 8,416 Assistant Director —Intergovernmental 77,099 118,208 126,244 Senior Staff Analysts (3) 22,761 34,897 37,550 Clerk of the Board 72,077 110,509 125,100 Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation Freeway Service Patrol 43021 Consultants/Management 43170 Highway 4043171 Right -Of -Way 43173 Specilaized Transportation 43175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 48185 R.O.W. Support Highway Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost �Adn7jfljsttdtfOfl 0 0 0 0 0 0 0 ?erC g 5.7% -20.8% 32.0% 6.8% 76% 13.2% O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 0 0 0.0% 53 Personnel Salary & Fringe: Controller Staff Analyst 111 Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 71,761 110,024 26,455 40,561 117,211 43,281 98,215 150,585 160,493 61,235 37136 Call Box Maintenance 0 0 37137 Call Box Installation 0 0 37138 Call Box Operation 0 0 Freeway Service Patrol 0 0 43021 Consultants/Management 0 0 43170 Highway 0 0 43171 Right -Of -Way 0 0 43173 Specilaized Transportation 0 0 43175 Commuter Assistance 0 0 43176 Commuter Rail 0 0 43178 Highway Engineering 0 0 43179 Highway Construction 0 0 43181 Commuter Rail Engineering 0 0 43183 Commuter Rail Construction 0 0 43184 Park -N -Ride 0 0 48185 R.O.W. Support Highway 0 0 Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost .72852 Intergovernmental Distributions Total Measure A Project Financing 328,941 20,026 40,000 0 12,871 50,000 50,000 63,507 130,000 85,000 275,000 275,000 17,492 15,000 15,000 510,000 425,000 0 0 0 0 215,045 7,187 6.5% 2,721 6.7% 9,908 66% 1.1;433 23.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0.0% (40,000) 100.09E O 0.09E (45,000) -34.6% O 0.0% O 0.O% (85,000) -16.7% 0 453,689 710,387 646,727 (63,659) -9.0Y. 54 Deputy Executive Director Senior Staff Analyst Staff Analyst 1l Staff Analyst I Commission .Support Staff for Bechtel Total Personnel Salary & Fringe Benefits Overhead Allocation 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rail Engineering 4043182 Professional Services -Commuter Rail ROW 43183 Commuter Rail Construction 43184 Park -N -Ride 43190 Feasibility Studies 43191 ROW -Interchanges 43197 Interchanges -Final Design 43198 Interchanges -Preliminary Engineering 43199 interchanges -ROW Acquisition 48185 Right of Way Support -Highway 43186 Commuter Rail Capital Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost 02852 Intergovernmental Dlstributlons Total Measure A Project Development 15,315, 660 30,371,379 88,941 136,364 145,070 8,706 6.4% 19,114 29,306 25,068 (4238) 0.0% 16,413 25,164 27,933 2,769 11.0% 2,737 4,196 4,497 301 7.2% 62,343 95,585 102,634 7,049 7.4% 189,547 290,614 305,202 14,587 5.0% 333,012 358,999 25,987 O 0 0 0 O 0 0 0 578,089 1,310,000 940,525 (369,475) -28.2% 150,000 250,000 150,000 (100,000) -40.0% 85,596 4,987,368 750,000 (4,237,368) -85.0% 1,262779 2,'579,581 168,000 (2,411;581) -93.5% 6,479,596 11,831,219 6,563,000 (5,268,219) 44.5% 77,910 294,813 612,560 317,747 107.8% 21,723 22,352 629 2.9% 4,404,373 4,590,048 4083,764 (506,284) -11.0% 19,322 50,200 46,900 (3,300) -6.6% O 50,000 295,000 245,000 490.0% O 500,000 8,625,000 8,125,000 1625.0% 361,979 1,350,000 0 (1,350,000) -100.0•/ O 0 0 0 0.0% O 250,000 0 (250,000) -100.0% 20,212 50,000 41,460 (8,540) -17.1% 1,377,400 1,422,800 3,312,000 1,889,200 132.8% 14,817,256 29,537,752 25,610,561 (3,927,191) -13.3% O 0 0 0 O 0 0 0 O 0 0 0 O 50,000 50,000 0 131,443 160,000 160,000 0 26,484, 762 (3,886,617) -12.8% 55 Personnel salary & Fnnge: Assistant Director -Planning Senior Staff Analyst Senior Staff Analyst Staff Analyst 1 Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation Freeway Service Patrol 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 43175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 48185 R.O.W. Support Highway Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Commuter Rail) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost 72852 Intergovernmental Distributions Total Measure A Project Implementation` 3,696 49,465 27,568 13,683 5,667 75,839 42,268 20,979 5,611 80,948 47,002 22,485 (56) 5,109 4,734 1,506 -1.0% 6.7% 11.2% • 7.2% 94,412 144,753 156,046 11,293 7.8% 56,001 68,856 0 0 1,521,134 3,429,008 651,046 1,403,002 0 0 0 0 0 0 0 0 0 0 0 0 0 2,780,000 1,226,204 0 0 0 0 0 22,642 40.445 0 0 0 0 0 0 (649,008) (176, 798) 0 0 0 0 0 D 0 -181 -12 2,172,180 4,832,010 4,006,204 (825,806) -17.1•% O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 10,501 25,000 25,000 0 25,000 25,000 0 4,256,107 (801,657) -15.9% 56 0 43021 Consultants/Management u u 0 43170 Highway 0 0 43171 Right -Of -Way 0 0 0 0 0 Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 37136 Call Box Maintenance • v u 37137 0 0 0 0 0.0% 0 0 0 0.0•i. 0 0.0% Ca/I Box Installation 37138 Cali Box Operation Freeway Service Patrol 43172 Regional Arterial 27,490,108 38,807405 17,317,297 4143173 Specialized Transportation 0 0 0 43175 Commuter Assistance 0 0 0 43176 Commuter Rail 0 0 0 43178 Highway Engineering 0 0 43179 Highway Construction 0 0 0 43181 Commuter Rail Engineering 0 0 0 43183 Commuter Rail Construction 0 0 0 43184 Park -N -Ride 0 "0 0 48185 R.O.W. Support Highway Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Commuter Rail) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost 4172852 Intergovernmental Distributions o I Measure A Protect Implementation 4,505,808 27,490,108 38, 807,405 11,317,297 41.2% 13,223, 568 17,729,376 57 Personnel Salary 8Fringe: :....................... Assistant Director 49,899 76,505 76,448 (57) -0. f% Senior Staff Analyst 30,141 46,213 14,414 (31,799) -88.8% Senior Staff Analyst 3,989 6,116 6,528 412 6.7% Senior Staff Analyst 38,596 59,175 65,803 6,628 11.2% Staff Analyst III 10,288 15,774 10,820 (4,953) -31.4% Staff Analyst ll 37,301 ` 57,190 63,484 6,293 11.0% StaffAnalystl 18,908 28,989 31,070 2,081 7.2% Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specialized Transportation 43175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 48185 R.O. W. Support Highway 86001 Special Projects Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost 72852 Intergovernmental Distributions Total Transportation Planning and Programming 289,962 268,567 (21,395) -7.4% 122,470 8,331 7.3% O 0 O 0 O 0 D 0 O 0 O 0 1,300,000 (300,000) -18.8 O 0 O 0 O 0 O 0 0 0 0 0 100.0% 36,345 45,000 55,000 10,000 22.2% O 0 0 O 0 0 O 0 0 O 0 0 10,000 10,000 0 0.0% 40,207 55,000 65,000 10,000 18.2% 262,500 373,500 429,000 55,500 14. 1,435,636 Z432,601 2,185,037 (247,564) -10.2% 58 Personnel Salary & Fringe: Assistant Director 9,240 14,168 10,520 (3,647) -25.7% Senior Staff Analyst 12498 19,161 65803 46,6..2 243.4% Total Personnel Salary & Fringe Benefits 21,738 33,329 76,324 42,995 129.0% Overhead Allocation Projects: 11,542 31,537 19,995 173.2% 37136 Call Box Maintenance 0 0 0 37137 Call Box Installation 0 0 0 37138 Call Box Operation 0 0 0 Freeway Service Patrol 0 43021 Consultants/Management 0 0 0 43170 Highway 0 0 0 43171 Right -Of -Way 0 0 0 43173 Specilaized Transportation 0 0 0 41143175 Commuter Assistance 0 0 0 43176 Commuter Rail 88,406 175,000 150,000 (25 000) 43178 Highway Engineering 0 0 0 43179 Highway Construction 0 0 0 43180 Commuter Rail Operations 2,553,111 2,889,800 3,510,000 620,200 21.5% 43181 Commuter Rall Engineering 0 0 0 43183 Commuter Rail Construction 0 0 0 43184 Park -N -Ride 0 0 0 43190 Feasibility Studies 0 37,833 0 (37,833) -100.0•/ 48184 Professional Services -Rail Support 14,671 50,000 50,000 0 o.oi Total Projects - 2,656,188 3,152,633 3,710,000 557,367 17.7% Other Direct Cost: 43051 Professional Service -Other 0 0 0 43101 Bond Counsel (Debt Financing) 0 0 p 43104 Financial Advisory Services 0 0 0 43158 Legislative Advocate 0 0 0 43166 Audit Services 0 0 0 43701 Legal Services 57,963 75,000 75,000 0 Total Other Direct Cost 5Z963 75,000 75,000 i Commuter Rail Z742,038 3,272, 504 3,892, 861 620,357 110% 59 Assistant Director Staff Analyst 111 Staff Analyst ! Total Personnel Salary & Fringe Benefits 37136 Call Box Maintenance 37137 Call Box Installation 37138 Call Box Operation 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 43175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rall Engineering 43183 Commuter Rall Construction 43184 Park -N -Ride 43190 Feasibility Studies 48185 R.O.W. Support Highway 50115 Freeway Service Patrol -Towing X)OCXX Freeway Service Patrol-CHP Total Projects 155,859 343,971 344,766 795 21,474 r 50,000 108,000 58,000 144,739 347,810 356,420 8,610 O D 0 0 O 0 0 0 0 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 35,787 150,000 400,000 250,000 O 0 0 0 299,175 513,000 582,210 69,210 O 33,990 43,133 9,143 657,034 1,438,771 1,834,529 395,758 Professional Service -Other 11,369 Bond Counsel (Debt Financing) 0 Financial Advisory Services 0 Legislative Advocate 0 Audit Services 0 Legal Services 11,113 Intergovernmental Distributions Total Service Authority For Freeway Emergencies/FSP 60 Personnel Salary & Fringe: Executive Director 6,009 9,213 9,735 522 5.7% Controller 8,469 12,984 13,832 848 6.5% Property Technician 46,287 70,968 76,062 5,094 7.2% Assistant Director 0 0 1,403 1,403 100.0% Total Personnel Salary & Fringe Benefits Overhead Allocation Projects: 37136 Call Box Maintenance 37137 Call Box installation 37138 Call Box Operation Freeway Service Patrol 43021 Consultants/Management 43170 Highway 43171 Right -Of -Way 43173 Specilaized Transportation 4143175 Commuter Assistance 43176 Commuter Rail 43178 Highway Engineering 43179 Highway Construction 43181 Commuter Rail Engineering 43183 Commuter Rail Construction 43184 Park -N -Ride 48184 Professional Services -Rail Support 48185 Professional Services -ROW Support Highway Total Projects Other Direct Cost: 43051 Professional Service -Other 43101 Bond Counsel (Debt Financing) 43104 Financial Advisory Services 43158 Legislative Advocate 43166 Audit Services 43701 Legal Services Total Other Direct Cost 072852 Intergovernmental Distributions To I Service Authority For Freeway Emergencies/FSp 121,698 342,838 303,486 (39,352) -11.5% 80,765 93,165 101,033 7,867 8.4% 55,453 10,781 O 0 O 0 O 0 0 O 0 O 0 O 0 O 0 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 27,824 100,000 42,000 (58,000) •58.0% O 30,000 30,000 0 0.0% 130,000 72,000 (58,000) -44.6% 75,000 0 61 " BUDGET BY LINE ITEM " " 62 SOURCES OF REVENUE: Operating Revenues: Sales Tax Revenues Sales Tax TDA Planning 8 Administrative Sales Tax TDA Transit Allocation STA Transit Allocation SAFE Fees SB300 Reimbursements Other Reimbursements: TCI Reimbursements Ca/vans Reimbursements Other Revenue Interest Income Total Operating Revenues Commercial Paper Proceeds Total Sources of Funds EXPENDITURES: • Personnel Salary & Fringe Services and Supplies 82101 Fixed Assets 35,981,188 52,528,635 55,381,000 2,852,365 5.4% 1,247,000 1,247,000 1,298,000. 51,000 4.1% 2,741,800 4,500,000 4,071,425 (428,575) -9.5% 416,794 1,667,173 1,429, 650 (237,523) -14.2% 491,943 1,000,000 1,030,000 30,000 3.0% 0 0 0 0 0.0% 273,141 5,274,445 9,463,389 4,188,944 79.4% 0 0 0 0 o. ox 0 0 0 0.0% 4,287,039 4,334,998 47,959 1.1% 5.396.500 3.372.000 (2,024,500) -37.5% 44,424,379 75,900,792 14.000.000 14.000.000 58.424.379 89.900.792 80,380,462 4,479,670 5.9% 7.500.000 (6.500.000) -46.4% 87.880.462 (2.020.330) -Z2% 987,068 1,513,379 1,623,958 110,578 7.3% 395,435 715,476 844,812 129,335 18.1% 14,507 54,000 54,000 0 . o. w.. Other RCTC Direct Costs: 43021 Measure A program management 578,089 1,310,000 43051 Other Professional Services 82,084 174,550 43101 Bond Counsel 12,871 50,000 43104 Financial advisory services 63,507 130,000 43158 Legislative advocate 56,413 95,380 43166 Audit services 215,045 325,000 43701 General legal counsel 285.141 463.500 Total Other Direct Costs 940,525 114,133 50,000 85,000 71,610 325,000 463.500 (369,475) -28.2•.6 (60,417) •346% 0 o.or. -34.6% -24.9% 0.0% 0.0% (45,000) (23,770) 0 0 1,293,150 2,548,430 2,049,768 (498,662) -19.6% Other Program Costs: 37136 Callbox Maintenance 155,859 343,971 344766 37137 Callbox Installation 37138 795 0. 21,474 50,000 108,000 58,000 0.0%0% CallboxOperations 144,739 347,810 356,420 e 43170 Other Support -Highway 0,010 ?.0 150,000 250,000 150,000 (100,000) -40.0%0.0% 43173 Prof. Services -Elderly and Disabled 1,521,134 3,429008 43173 Transit $780,000 (649008) -18.9% 883,000 1,600,000 1,300,000 (300,000) -18.8% 43175 Prof. Services -Commuter Assistance 651,046 1,403,002 43184 Park W' Ride 1,226,204 (176,798) -11.8•/. 19,322 50,200 46,900 (3,300) -6.6% 48184 Professional Services -Rail Support 42,495 150,000 48185 Professional Services -ROW Supt Highway ?0,21? $0,000 71,460 >( 92'60 (58,000)( 8.540} _-10.7% > 10.7% 410 50115 Freeway Service Patrol -Towing 299175 513 000 Freeway Service Patrol-CHP Charges 0 582,210 69,2130 26.5% 33990 43,133 9,143 ?8.9 Total Other Program Costs 3,908,456 8,250,981 7,101,093 (1,149,888) -13.9% 63 Project Costs: '2 . e $ttt> Wig 43171 Highway Right of Way 85,596 4,987,368 750,000 (4,237,368) -85.0% 43172 Regional Arterial 4,505,808 27,490,108 38,807,405 11,317,297 41.2%. 43176 Prof. Services -Rail 88,406 175,000 150,000 (25,000) -14.3% 43178 Highway Engineering 1,26Z779 2,579,581 168,000 (2,411,581) -93.5% 43179 Highway Construction 6,479,596 11,831,219 6,563,000 (5,288,219) -44.5% 43180 Commuter Rail Operations 2,553,111 2,889,800 3,510,000 620,200 21.5% 43181 Rail Engineering 77,910 294,813 612,580 317,747 107.8% 43182 Rail Right of Way 0 21,723 22,352 629 2.9% 43183 Rall Construction 4,404,373 4,590,048 4,083,764 (506,284) -11.0%. 43186 Commuter Rail Capital Contribution 1,377,400 1,422,800 3,312,000 1,889,200 132.8% 43190 Feasibility Studies 35,787 237,833 695,000 457,187 192.2% 43191 ROW -Interchanges 0 500,000 0 (500,000) -100.0% 43197 Final Design interchanges 361,979 i' 1,350,000 0 (1,350,000) -100.0% 43199 Construction interchanges 0 250,000 8,625,000 8,375,000 3350.0% 86001 Special Projects 0 0 0 0 0.0% Total Project Costs Expenditures before distributions and operating transfers 85102 Operating Transfer Out 72852 Intergovernmental Distributions Total Expenditures Excess(Deficiency) of Revenues Over Expenditures Contingency Excess(Deficiency) of Revenues Over Expenditures After Contingency 27, 831,361 71, 702,560 16,001, 691 25,434, 780 20.533,221 117.670.561 57.319.120 13.488.068 1.105.259 (29.519.769) Fund Balance, June 30 136,515,180 136,515,180 Ending Fund Balance 67,299,081 8,678, 788 14.8% 78,972,712 7,270,152 10.1% 26,769,272 1,334,492 21,582,164 1.048.943 5.1% 127.324.148 9.653.587 8.2% (39,443,685) (11,673,916) 42.0% (1,750,000) (1,750,000) 0 0.0% (41.193,685) (11,673,916) 39.5% 106,995,410 (29,519,770) -21,6% 106.995.411 85.801.725 (41.193.686) 64 SERVICES AND SUPPLIES 30003 Accounting Services 30028 Equipment Maintenance 30291 Office Lease 32101 Communication 32702 Mail Delivery/Postage 34101 Household Expense 35101 Insurance 42101 Office Expense 43111 Commissioners Per Diem 43602 Data Processing 44101 Publication & Notices 45107 Rental/Lease Copier 48101 Special Departrnental Expense 48130 Information/Publicity 48501 Training and Development 50101 Transportation/Travel FIXED ASSESTS 0 11,081 96,323 26,957 16,970 7,425 566 26,016 14,564 18,304 3,941 17,758 17,313 101,650 5,095 31,472 Total Services and Supplies 395,435 31,727 128,210 49,537 25,000 14,724 84,645 39,171 25,000 34 000 7,804 34,088 21,580 151,490 12,500 60,000 715,476 0 0 0 0.0% 32,700 973 3.1% 208,830 80,620 62.9••%. 41,850 (7,687) -15.5X 26,345 1,345 5.4% 11,530 (3,194) -21.7% 87,808 2,963 3.5% 41,400 2,229 5.7% 34 000 5,000 20.0% 58,000 28,000 93.3% 7,804 0 . 0.0% 34,400 312 0.9% 25,970 4,390 20.3% 181,275 9,785 6.5% 15,000 2,500 20.0% 62,100 2,100 3.5% 844,812 129,335 18.1% 40 82101 Computer Equipment 11,599 36,500 36,500 0 0.0•/. 82101 Office Fumiture & improvements 2,908 5,000 5,000 0 0.0% 82101 Office Equipment 0 5,000 5,000 0 0.0% 82101 Communications Equipment 0 2,500 2,500 0 0.0/.% 82101 Accounting System 0 5,000 5,000 0 0.0•%. Total Fixed Assets 14,507 54,000 54,000 0 0.0/. TOTAL ALLOCATED OVERHEAD PERSONNEL SALARY & FRINGE Salaries and Fringes Total Salaries and Fringes TOTAL ADMINISTRATIVE SUPPORT 409,942 769,476 898,812 129,335 18.8 268,567 580,742 626,109 45,368 7.8% 268,567 580,742 626,109 45,368 7.8% 678,509 1,350,218 1,524,921 10/97 Salaries: Measure A $ 483,271, TDA $ 110,343, SAFE 532,494. Remaining salaries and fringes charged as project costs to the three areas. 174,703 12.9% 65 " " AGENDA ITEM #5C " " RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 3, 1996 TO: Budget and Finance Committee FROM: Dean Martin, Controller SUBJECT: Mission and Goal Statements 1996/97 Staff has completed the goals for 1996/97. No substantive changes have been made to the mission statements. Goals have been revised to reflect what staff hopes to achieve in fiscal year 1996/97. Input from the commissioners is requested prior to finalizing the Proposed 1996/97 Budget. Also, included for your review is the 1996/97 Draft Budget with preliminary budget estimates showing resource allocation in support of the 1996/97 goals. Any desired changes will be incorporated and brought forward in in the 1996/97 Proposed Budget in May. Pages 1-13 have been intentionally excluded. They will be included in the proposed budget that will come forward in May; they consist of an opening letter and introductory material. STAFF RECOMMENDATION: That the Commission: 1) Approve the 1996/97 Mission and Goal statements; and, 2) Review 1996/97 Draft Budget. " AGENDA ITEM #5D " " " DATE: TO: FROM: THROUGH: RIVERSIDE COUNTY TRANSPORTATION COMMISSION April 3, 1996 Budget and Finance Committee Susan Cornelison, Senior Staff Analyst Jack Reagan, Executive Director SUBJECT: Co -Sponsorship of UCLA's Fall 1996 Symposium on "The Transportation, Land Use and Air Quality Connection" The UCLA Public Policy Program has asked RCTC to again cosponsor its Annual Policy and Research Symposium on the Transportation, Land Use and Air Quality Connection. The first four of these meetings (informally dubbed "The Arrowhead Conferences" for the location where most have been held) concentrated on research efforts in demand management, congestion pricing, land use strategies, technological progress, and implementation issues. The conference is generally limited to 100 participants, who represent academia and decision -makers from all levels in both the public and private sectors. This year's Symposium is scheduled for December, and will again be held at UCLA's Arrowhead Conference Center. Attached is UCLA's letter of solicitation which further explains the intent and planned content of this year's symposium. In past years, three representatives of the Commission, Board members as well as staff, have been invited to participate. Further costs to the Commission, per person attending, is approximately $400. Both sponsorship and attendance expenses are included within the Commission's budget category for conferences. Staff has found previous Arrowhead symposia to be extremely valuable opportunities for sharing information, networking and collaboration on timely transportation issues, and recommends that the Commission continue its support. STAFF RECOMMENDATION: That the Commission approve the expenditure of $5,000 as cosponsor support of the 1996 Policy and Research Symposium on The Transportation, Land Use and Air Quality Connection, and further authorize the attendance of three Commissioners or staff members. jw: " " " UNIVERSITY OF CALIFORNIA, LOS ANGELES BERKELES " DAVIS " IRVINE " LOS ANGELES " RIVERSIDE " SAN DIEGO " ." SAN" FP .NtISCO " r. JRAivSr CRiATION CiigMlSSION February 28, 1996 Jack Reagan Executive Director Riverside Co. Transportation Commission 3560 University Avenue #100 Riverside, CA 92501 Dear Jack: UCLA EXTENSION LOS ANGELES, CALIFORNIA 90024 UCLA SANTA BARBARA " SANTA CRUZ Public Policy Program 10995 Le Conte Avenue #613 Los Angeles, CA 90024 Tel: (310) 825-7885 Fax: (310) 206-5066 On behalf of the UCLA Extension Public Policy Program and the Steering Committee for the Annual Policy and Research Symposium on the Transportation, Land Use and Air Quality Connection at Lake Arrowhead, we want to thank you for the substantive and financial contributions that you and your organization have provided for this symposium series. While many of our sponsors fund research on specific transportation issues, this program is structured to help link the research undertaken by many scholars and organizations to the complex policy issues associated with efforts to connect transportation, air quality and land use planning. Furthermore, the Steering Committee, in selecting each year's focus months prior to the symposium, has stimulated speakers to perform new research and/or to pull together studies that provide important contributions to the policymakers and practitioners participating in the program. This year more than ever, it is necessary for us to have your financial contribution to sustain this program. The federal and state agencies, and the University of California Transportation Center, who have provided the largest contributions, are experiencing budget cuts and are pressed to demonstrate that local and regional bodies, and private sector companies are also making a funding contribution. Your support has been and continues to be, essential to ensure that we can sustain this effort by demonstrating broad based interest in the products of this symposium. This letter is a formal request for $5,000 from the Riverside County Transportation Commission to ensure that plans for the Fall 1996 Arrowhead program can proceed. Based on the initial pledges of financial support, we have set the 1996 planning process in motion. We now need to get formal funding commitments by mid -March to ensure that we can proceed with planning and make the commitments needed to actually develop and conduct the Fall 1996 program. If you need to present this to your board meeting, please let us know when you think the decision will be made. While there are plenty of conferences around, this invitational retreat program is uniquely tailored to convene key researchers, analysts, policymakers, and advisors to share research and to help analyze policy concepts, and implementation strategies for creatively addressing the complex issues involved in making progress on mobility and air quality issues. By planning the program collaboratively, we are able to carefully hone the topics and approaches, select the best resource people, and employ a format that makes the most productive use of the assembled talent. We have been able to draw upon the latest research, and pull together the analyses needed to better inform the choices to be made. Searching out options that can gain the political support needed to move constructive solutions forward is facilitated by these discussions. As you know, several legislative measures, policy strategies, and implementation measures have evolved directly from these retreats, and the collaborative processes we use in developing these symposia. Many ideas were discussed by the Steering Committee at its January 25 meeting about topics to be addressed at this Fall's symposium. Professor Martin Wachs, Joanne and I have developed a draft program outline that will be reviewed at the committee's March 1 meeting, where we will also begin identifying researchers and discussants to invite. Likely topics for this year's conference will revolve around transportation financing issues and options; shifting paradigms for transportation/air quality/land use; and ISTEA/NEXTEA reauthorization options. We look forward to your organization's involvement with this year's program, and to hearing from you soon. Cordially, eo aymer Director Public Policy Program UCLA Extension Attachment cc: Susan Cornelison Joanne Freilich Assistant Director Public Policy Program UCLA Extension • • " " AGENDA ITEM #5E April 3, 1996 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION TO: Budget and Finance Committee Administrative Review FROM: Naty Kopenhaver, Office Services Manager SUBJECT: Amendment of Office Lease Agreement with Riverside Commercial Investors The Commission, in 1993, renewed a five-year lease (6,337 sq. ft.) for two offices with Riverside Commercial Investors for office space for its staff. This allowed some improvements to the conference room and provided space for the Accounting staff. At the same time, Caltrans renewed a two-year lease for their staff in Riverside. Consequently, they offerred, and we accepted, space for Commission staff (Paul Blackwelder and four Bechtel staff). However, as of June 30, 1996, Caltrans' lease will end. They have opted not to renew their lease and has moved their staff to the San Bernardino District Office. Currently, the Commission does not have sufficient space to accommodate all of its employees and consultants. Also, as has been done in the past, in order to economize in consultant contract costs, consultants of projects being constructed nearby are also housed in the Commission offices rather than leasing space or renting a mobilehome. Some of the projects coming up include Yuma Interchange and the const. uction of the Downtown Station southside platform. Consequently, staff contacted RCI regarding the Caltrans space and they offerred the Caltrans space at $1.45 per sq. ft. through the end of the lease agreement. In addition to leasing the space at the same rate, the contract will be amended to delete the annual CPI increase. If approved by the Commission, the Accounting staff would vacate their present office space and move in the Caltrans office with other Commission staff. The lease agreement would be amended to reflect the increase in space from 6,391 sq. ft. ($9,267) to 10,074 sq. ft. ($14,607) with no CPI increase for the remaining of the lease term. STAFF RECOMMENDATION: That the Commission authorize the Executive Director to amend its lease agreement, as discussed above, with Riverside Commercial Investors. nk " " AGENDA ITEM #5F " " IVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 3, 1996 TO: Budget and Finance Committee FROM: Bill Hughes, Measure A Project Manager Louie Martin, Project Controls Manager THROUGH: Jack Reagan, Executive Director SUBJECT: Monthly Cost and Schedule Reports The attached material depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending February 29, 1996. Detailed supporting material for all schedules, contracts and cooperative agreements is available from Bechtel staff. STAFF RECOMMENDATION: That the Commission receive and file. LM:jw Attachments PROJECT DESCRIPTI ON RCTC MEASURE A HIGHWAY/R OJECTS BUDGET REPORT BY R OUTE CO MMISSION C ONTRACTURAL AUTHORIZED C OMMITMENTS ALL OCATI ON TO DATE ROUTE 60 PROJECTS Preliminary Engrg/Environ (R0921892329303930493059306) SUBTO TAL ROUTE 60 ROUTE 74 PROJECTS Cooperative Agreement Preliminary Engrg/Environ/Final Engrg (R09012, 9115) Construction & ROW (R0 9012) SUBTOTAL ROUTE 74 ROUTE 79 PROJECTS Preliminary Engrg/Environ. /ROW (R09111, 9116, 9301,9302, 9306,9337) Lambs Canyon Proj. (R09423,9429,9518,9522) Sanderson Project (R09011) SUBTOTAL ROUTE 79 ROUTE 86 PROJECTS Final Design (R08907) Construction & Mitigation (R0 9213) SUBTOTAL ROUTE 86 RO UTE 111 PROJECTS (R0 9219, 9227,9234,9523,9525,9530,9537,9538) SUBTO TAL ROUTE 111 $3,839,295 $3,839,295 (4), $3,358,713 $8,183,914 $11,542,627 $8,961,366 $21,073,703 $23,115,000 S53,150,069 $1,219,000 $20,115,078 (4) *21,334,078 $6,700,115 *6,700,115 $3,411,944 *3,411,944 $3,358,713 $8,183,914 $ 11,542,627 $8,475,674 $19,937,168 $13,022,522 *41,435,364 $1,219,000 $16,148,369 (4) *17,367,369 $6,438,616 S6,438,616 Page 1 of 4 % C OMMITTED EXPENDITURE FOR A GAINST AUTH. MONTH ENDED ALLOCATI ON F ebruary 29, 1996 88.9 % 88.8% 100.0 % 100.0% 100.0% 94 .6 % 94 .6 % 56.3 % 78 .0% 100.0 % 80.3% 81. 4% 96.1% 96.1% $0 $4,989 $77,853 *82,842 SO $62,223 *62,223 • % EXPENDITURES EXPENDITURES TO -DATE A GAINST TO DATE CO MMIT MNTS TO DATE $2,839,778 *2,839,778 $2,937,277 $7,482,777 *10,420,084 $8,381,315 $19,037,139 $12,070,913 *39,489,367 $1,210,000 $15,927,436 *17,137,436 $1,736,394 *1,736,394 83.2 % 83 .2% 87 .5% 91 .4 % 90 .3% 98.9 % 95.5 % 92.7 % 95 .3% 99.3% 98 6% 98.7% 27.0% 27 .0% RCTC MEASURE A HIGHWAY PROJECTS BUDGET REPORT BY R OUTE C OM MISSI ON C ONTRACTURAL % COM MITTED EXPENDITURE FOR % EXPENDITURES PR OJECT AUTH ORIZED C OMMITMENTS A GAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE AGAINST DESCRIPTI ON ALLO CATION TO DATE ALLOCATION F ebruary 29, 1996 TO DATE COMMIT MNTS TO DATE ROUTE 91 PROJECTS Magnolia to OCL (HOV) (RO 9133) $30,982,198 $27,055,658 87.3 % $26,878,754 99.3 % City of Corona (Smith, Maple, Lincoln IC) (2) $8,104,137 $7,015,976 86.6% $7,015,976 100.0% Magnolia to Mary $10,812,508 $10,530,460 97.4% $767 $8,328,631 79.1% (R09101, 9308, 9415, 9524) SR71 to 1-15 (R09123,9128,9129,9130) $3,393,807 $3,261,015 96 .1% $2,642,335 81.0% I-15 to 1-215 (R09131) $108,792 $108,792 100.0% $108,792 100 .0 % M cKinley Undercrossing (R09326) $1,614,951 $1,614,951 100.0% $1,395,902 86.4% Van Buren Blvd. Frwy Hook Ramp $2,300,000 $2,300,000 SUBTOTAL ROUTE 91 r' $55,016,393 $49,586,852 90.1% $767 $44,974,488 90.7% 1-216 PRO JECTS Preliminary Engrg/Environ. (R09008, 9018) (4) $6,726,504 $5,450,721 81.0 % $21,982 $5,466,092 100 .3% Right -of -Way (RO 9004,9009, 9622, 9336) $32,770,000 $32,770,000 100 .0 % $30,705,836 93 .7% SUBTOTAL 1-215 $39,496,504 $38,220,721 96.8% $21,982 $36,171,928 94.6% INTERCHANGE IMPROV. PROGRAM Prelim. Engrg (PSR'S) (R0 9107,9124-9127) (1) $3,666,628 $3,666,628 100.0 % $1,807,776 49.3 % RT91 Interc hange (Maple & Lincoln) (2) $1,288,240 $1,288,240 100.0 % $1,288,240 100 .0% Eastridge O vercrossing (R09132) $1,500,000 $900,000 60 .0% Galena Interchange (R09014) $73,980 $73,980 100.0% $73,980 100 .0 % Yuma IC Final Design (PS&E) (R09428) $1,200,000 $1,099,975 91.7% $7,221 $990,178 90.0 % Yuma IC (City of Norco R09237) $650,000 $650,000 100.0% $280,000 43 .1% Yuma IC Constr. Mgmt (R09631) $1,023,500 $890,000 87. 0% SUBTO TAL INTERCHANGE $8,378,848 $7,678,823 91.6% $7,221 $4,440,174 67.8% BECHTEL PROJECT MGMT SERV. (RO8900thru R09600) $11,389,236 $11,091,236 97.4% $10,002,907 90.2 % SUBTOTAL BECHTEL $11,389,236 *11,091,236 97.4% *0 $10,002,907 90 .2% • Page 2 of 4 • " 1 RCTC MEASURE A HIGHWAY PROJECTS BUDGET REPORT BY ROUTE C OMMISSION C ONTRACTURAL PROJECT AUTH ORIZED COMMITMENTS DESCRIPTI ON ALLOCATION TO DATE PROGRAM PLAN & SERVICES Program Studies (R09006,9119,9227, 9307) Corridor Studies (R09017,9110,9120) M apping Control/QA (R09007) SUBTOTAL PROG RAM PLAN & SVCS. PARK-N-RIDE/INCENT. PRO GRAM (R09121,9134, 9311, 9418, 9526, 9501- 9506 9514- 9517, 9526, 9528, 9601 - 9613, Impress) SUBTOTAL PARK--N-RIDE COMM UTER RAIL Studies/Engineering (RO 9323, 9324, 9325, 9333, 9407, 9414, 9420, 9430) $5,275,161 $689,450 $2,683,729 $8,648,340 $6,729,966 $6,729,966 $4,864,413 Station/Site Acq/OP Costs $92,776,388 (R09209,9009,9221, 9416, 9417, 9424, 9510, 9521 9527, 9529, 9531, 9532, 9533, 9536, 9620, 9626, Impress) SUBTOTAL COMMUTER RAIL *97,640,801 TOTALS NOTE: (1) Loan against interchange improvement programs. *320,026,977 $5,275,161 $640,467 $2,683,729 *8,699,357 $6,729,966 *6,729,966 $4,864,413 $92,548,805 *97,413,218 $296,104,149 % COMMITTED EXPENDITURE FOR % EXPENDITURES AGAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE AGAINST ALL OCATI ON F ebruary 29, 1996 TO DATE COMMITMNTS TO DATE 100.0% 92.9% 100.0% 99.4% 100 .0% 100 .0% 100.0% 99 .8 % 99.8% 92.5% $0 $137,741 $137,741 $72,185 $72,185 *384,961 (2) RCTC project actual share after portion allocated to RT 91, IC Improvement Program (loan) & Local Streets & Roads Program . (3) RCTC portion only of Caltrans Contract (4) SANBAG responsible for 25% Report does not include Legal and Financial services or salary and fringe benefits All values are for total Project/Contract and not related to fiscal year budgets. Page 3 of 4 $3,201,593 $634,915 $2,636,165 *6,472,673 $5,314,916 $5,314,916 $4,658,084 $89,242,385 *93,900,469 $272,900,584 60.7% 99.1 % 98.2% 75.3% 79.0% 79.0% 95.8 % 96.4 % 96.4% 92 .2% Stat us Mo. Ending 0229/96 PROJECT DESCRIPTION Kt, it, MtASUKt A HIG HW AY/LOC AL BUDGET APPROVED COMMITMENT STREETS & R OADS PROJECTS REPORT BY PROJECT EXPENDITURE F OR TOTAL % EXPENDITURES MONTH ENDED EXPENDITURES LOAN OUTSTANDIN G TO -DATE AGAINST F ebruary 29, 1996 TO DATE BALANCE C OM MIT MENT APPROVED COMMIT. CITY OF MURRIETA Loan Agreement 1-15/1-215 (1) Interc hange improvements (R09334) SUBTOTAL MURRIETA LOAN CITY OF CANYON LAKE Final Design and Construction of Railroad Canyon Rd Improvements (R09422) SUBTOTA L CANYON LAKE LOAN CITY OF CORONA Smith, Maple & Lincoln Interchanges & (1) Storm drainage structure SUBTOTAL CITY, OF CORONA TOTALS $17,000,000 *17,000,00D $1,600,000 31,600,000 $5,212,623 $5,212,623 $23,812,623 '' $D *0 $o *0 $2,379,711 $2,379,711 $1,600,000 $1,600,000 $5,212,623 $5,212,623 $9,192,334 $1,140,487 *1,140,487 $1,600,000 31,600,000 $5,212,623 $5,212,623 $7,953,110 $15,859,513 *16,858,513 $0 $0 $0 *0 $15,869,513 14.0% 14 .0% 100 .0% 100 .0% 100 0% 100.0% 38 ,6 % NOTE: (1) Loan against interchange improvement programs All values are for total Project/Contract and not related to fiscal year budgets. Stat us M o. Ending 0229/96 e4o • • • .a► 1992 1993 1994 1995 1996 1997 1998 1999 JA 50NDJFM0MJJjA50NDJFMAMJJASjONDJFMAMJJASONDJFM0M3JASONDIJFM0M3J050N6JFJMAMJJASOND3FM0MJ RT1S AT YUMA DR - CONSTRUCT INTERCHANGE PRELIMINARY ENGINEERING B ENVIRONMENTAL 1 1 •FINAL DESIGN AND PS&E RIGHT OF WAY CONSTRUCTION RT74 I15 TO 7TH ST - WIDEN TO 4 LANES PRELIMINARY ENGINEERING & ENVIRONMENTAL • RIGHT OF WAY . RT74 G ST TO I215 - WIDEN TO 4 LANES PRELIMINARY ENGINEERING & ENVIRONMENTAL RT79 GILMAN SPR TO 151 5T - WIDEN TO 4 LANES PRELIMINARY ENGINEERING B ENVIRONMENTAL FINAL DESIGN AND PS&E RIGHT OF WAY CONSTRUCTION RT79 KELLER ST TO NEWPORT ST - WIDEN TO 4 LANES PRELIMINARY ENGINEERING & ENVIRONMENTAL RIGHT OF WAY RT 79 NEWPORT TO NEWPORT GAP PRELIMINARY ENGINEERING B ENVIRONMENTAL RT91 MAIN 5T TO MAGNOLIA AVE - MEDIAN NOV CONSTRUCTION RT91 ORANGE COUNTY LINE TO MAIN 5T - MEDIAN HOV CONSTRUCTION RT91 MAGNOLIA AVE TO MARY ST - MEDIAN NOV FINAL DESIGN AND PS&E RIGHT OF WAY CERTIFICATION ONLY CONSTRUCTION RT91 SR71 TO I15 - OUTSIDE WIDENING PRELIMINARY ENGINEERING & ENVIRONMENTAL RT111 CORRIDOR IMPROVEMENTS ( 6 LOCATIONS ) PROJECT STUDY REPORT (PSR) ONLY RT215 E60/215 JCT TO SBCL - WIDEN TO 8 LANES 1 PRELIMINARY ENGINEERING B ENVIRONMENTAL Plot Date 2SHAR96 Data Date 15MAR96 Pr oject Start 2JAN89 Project Finish 1SHAROO ( c) Primavera Systems, Inc I Sme ar y Bar /Early Da tes ' 11409 Shee t 1 of 2 RIVERSIDE COUNTY TRANSPORTN COMMISSN RCTC LEAD AGENCY SUMMARY SCHEDULE - BY ROTC BECHTEL CORP Cr t cal a„star P 04. PlinttonBe/F la y Act, y fty Date Revisio n Checked ppr-oven E. A5ERS\MVI IalE,WMTC11 001 1992 1553 J050N0JFMAM3JASONDJF M 0 M 1994 RT215 60/91/215 CONN & 60/91/215 TO E60/215 JCI 5 0 N D F M M 1995 5 0 N D J F M A M 1996 J J A 5 0 N D J F COMMUTER RAIL DOWNTOWN INTERIM STATION PRELIMINARY ENGINEERING B ENVIRONMENTAL FINAL DESIGN AND PS&E RIGHT OF WAY CONSTRUCTION COMMUTER RAIL PEDLEY STATION PRELIMINARY ENGINEERING B ENVIRONMENTAL FINAL DESIGN AND PS&E RIGHT OF WAY CONSTRUCTION COMMUTER RAIL WEST CORONA STATION M A M 1997 J A S 0 N D J F M A M 1558 J J A 5 0 N D F 1999' M A M PRELIMINARY ENGINEERING E ENVIRONMENTAL COMMUTER RAIL LA SIERRA STATION PRELIMINARY ENGINEERING & ENVIRONMENTAL FINAL DESIGN AND PS&E CONSTRUCTION PRELIMINARY ENGINEERING & ENVIRONMENTAL �j FINAL DESIGN AND PS&E CONSTRUCTION COMMUTER RAIL CITY OF PERRIS STATION STUDY COMMUTER RAIL - HIGHGROVE LAYOVER & CONN TRACK COMMUTER RAIL - SAN JACINTO RAIL LINE STUDY Plot Date 25MAR96 Data Date 15MAR96 Project Star t 2JAN89 Project Finish 15MAROO PRELIMINARY ENGINEERING & ENVIRONMENTAL FINAL DESIGN AND PS&E STUDY (c) Pia Systems, Inc I Susn ry Ber/Ear ly Date. r C t 1 De 'g a tr 1 Progre ss Bar 0/Po Miles tone/Flag Ac tiv ity LICA Shee t 2 01 2 RIVERSIDE COUNTY TRANSPORTN COMMISSN RCTC L D AGENCY SUMMARY S LE - BY RCTC BECHTEL CORP Date Revision Checked A pr oved r. \ISERS VeRT IeLESUM TC 11 002 D J A 582 5 0 N D J F M A M 1853 J J A 5 0 N D J F M A M 1994 JJ A 5 0 N D F M A 1995 JJ A S 0 N D J F M A M 1996 J J A S 0 N D J F M A M 1997 J J A 5 0 N D J F MA M 1998 J J A 5 0 N D J 1999 M A M RT60 VALLEY WAY TO UNIVERSITY -WIDEN TO 6 LANES PRELIMINARY ENGINEERING_ g ENVIRONMENTAL FINAL DESIGN AND PSBE RT60 I215 TO REDLANDS BLVD - WIDEN TO 6 LANES I RIGHT OF WAY CONSTRUCTION PRELIMINARY ENGINEERING & ENVIRONMENTAL RT60 VALLEY WAY TO JCT I1S - WIDEN TO 8 LANES 1 FINAL DESIGN AND PSBE RIGHT OF WAY RT86 DILLON RD TO AVE 58 -WIDEN 00 RIGHT OF WAY RIGHT OF WAY PRELIMINARY ENGINEERING 8 ENVIRONMENTAL FINAL DESIGN AND PSBE CONSTRUCTION CONSTRUCTION RT86 AVE 66 TO AVE 58 - WIDEN FINAL DESIGN AND P5&E RIGHT OF WAY RT86 AVE 82 TO AVE 66 - WIDEN FINAL DESIGN AND PSBE RIGHT OF WAY Plot Date 25MAR96 Data Date 15MAR96 Pr oject Start 2JAN89 Pr oject Finish 15MAROO (cl Primavera Systems, Inc. 1 Suntory Bar'Early Da tes 1 Cr t ca l Deatgna tor Pro gres s Bar 0 /1 Mileston e,flag Activ,ty RIVERSIDE COUNTY TRANSPORTN COMMISSN CALTRANS LEAD AGENCY SUMMARY SCHEDULE - BY CALTRANS t 1 of 1 Date 8'CHTEL CORP Re visi on Checked 6pp ro ved f:\DBERD% 11NLE\SUMLaL11 001 1992 1993 1954 1995 1996 1997 1998 1999 JA 50NDJFMAMJJASONDJFMAMJJASONDJFMAM5JA50jNDJFMAMJJA50NDJFMAMJJASONOJFMAMJJASOND5FMAM5 RT 60 GALENA INTERCHANGE I ENGINEERING B ENVIRONMENTAL PRELIMINARY RT74 7TH ST TO G STUN PERRIS) - WIDEN TO 4 LANE CONSTRUCTION RT79 SANDERSON BRIDGE REPLACMNT(S .JACINTO RIVER) & ENVIRONMENTAL FINAL DESIGN AND PS&E RIGHT OF WAY PRELIMINARY ENGINEERING j CONSTRUCTION RT91 SMITH/MAPLE/LINCOLN OVERCROSS-WIDEN TO 4 LN CONSTRUCTION RT91 VAN BUREN BLVD/FRY HOOK RAMP & ENVIRONMENTAL FINAL DESIGN AND PS&E RIGHT OF WAY PRELIMINARY ENGINEERING 1 CONSTRUCTION Plo t Da te 25MAR96 Data Date iSMRR96 Pr oject Start 2JAN89 lsn 15NAR00 Proj•ra ( c ) Systems, Inc , LMD" v et RIVERSIDE COUNTY TRANSPORTN COMMISSN OTHER AG ES AS LEADS SUMMARY SCE — BY OTHERS BECHTEL CORP , S�ry Oo iE -1y Dotes ' tNont,ulDnigvtm Prair ie., ,„ o/ Ili ntoreirtagAct Iv ity Date Re vision Checked r oved_ F USERS \ PORT uLE\wroren 001 " " AGENDA ITEM #6A " " RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 3, 1996 TO: Budget and Finance Committee FROM: Mike Davis, Project Coordinator THROUGH: Jack Reagan, Executive Director SUBJECT: Approval of Contract Amendment No. 1 for O'Brien-Kreitzberg & Associates (OKA) to Perform Additional Construction Management Services for the Route 79 Lamb Canyon Project (RCTC Agreement No. 94-23) O'Brien-Kreitzberg & Associates (OKA) has requested in the letter dated January 30, 1996 (attached) for an extension to their contract with RCTC and an augment of $143,909.17 to the original contract amount to continue providing Construction Management Services for the Route 79 Lamb Canyon Project through project completion in June 1996. The original 18 -month period of OKA's services would have ended in January 1996. The Executive Director extended the contract period through March 1996 by granting OKA the use of the Extra Services funds as described in Section 3.17.3 of the existing Agreement No 94-23. It was determined that these funds will be exhausted by the end of March 1996 and additional funds are necessary for OKA to continue Construction Management Services through June 1996 which would coincide with Construction Contractor's (Rasmussen, Inc.) project completion date. This amendment would increase the total contract value from $1,350,000 to $1,493,909.17. It is anticipated that no further work by OKA will be necessary under this agreement (RO 94-23) since the construction of the Route 79 Lamb Canyon project is nearing completion. All terms and conditions of the original agreement (RO 94-23) would remain in effect except as revised by this amendment. STAFF RECOMMENDATION: That the Commission: 1) Amend the existing Agreement with O'Brien-Kreitzberg & Associates (OKA) to extend the contract performance period through June 1996; and, 2) Authorize an additional $143,909.17 to cover costs for OKA to continue Construction Management Services through June 1996 to coincide with Construction Contractor's project completion date. :jw " " AGENDA ITEM #6B " " DATE: TO: FROM: RIVERSIDE COUNTY TRANSPORTATION COMMISSION April 3, 1996 Budget and Finance Committee Mike Davis, Project Coordinator THROUGH: Jack Reagan, Executive Director SUBJECT: Approval of Funding for the Construction of the Northmoor Noise Wall Project on State Route 91 at Serfas Club Drive Since the completion of the construction of the new High Occupancy Vehicle (HOV) lanes and associated noise walls on State Route 91 (SR -91) the Riverside County Transportation Commission has received several complaints relating to a "Boom Effect" that impacts the Northmoor neighborhood adjacent to SR -91 at Serfas Club Drive. In May 1993, et the request of RCTC, LSA Associates completed a Technical Noise Study which documented that there was a significant noise problem (Boom Effect) at the Northmoor neighborhood that could be corrected by extending the existing noise wall an additional 820 feet along the northbound Serfas Club Drive off -ramp with SR -91. In response to the neighborhoods concern, RCTC staff requested that Mark Thomas & Company prepare Plans, Specifications, and Estimates (PS&E) for the design and construction of a noise wall along the northbound SR -91 edge of shoulder and the Serias Club Drive northbound off ramp edge of shoulder. The proposed noise wall will be approximately 82C -feet long and connect to the existing noise wall near the Serfas Club Drive northbound off ramp that was constructed when the HOV-lanes were constructed between Orange County and Magnolia Avenue.No additional right-of-way is required. Mark Thomas & Company has completed the PS&E for the construction of the noise wall and it is being reviewed by Caltrans. It is anticipated that PS&E will receive final approval by Caltrans in April 1996. After receiving final Caltrans approval RCTC will put the project out for Contractor's Bid in June 1996 with actual construction to begin and completed in July/August 1996. The Engineers Estimate for the project prepared by Mark Thomas & Company, Inc. to complete the construction of the noise wall is $405,000 including a 10% contingency. The Construction Management fee would be approximately $20,000 for a total of $425,000. STAFF RECOMMENDATION: That the Commission authorize $425,000 for the construction of the Northmoor/SR-91 Noise wall Project. The proposed Construction project will begin and be completed approximately July/August 1996. :jw " " " AGENDA ITEM #7A " RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 3, 1996 TO: Budget and Finance Committee FROM: Cathy Bechtel, Senior Staff Analyst THROUGH: Jack Reagan, Executive Director SUBJECT: FY 96/97 WESTERN COUNTY MEASURE A SPECIALIZED TRANSIT REQUEST FOR PROPOSALS At its December 13, 1995 meeting, the Commission adopted a Short Range Transit Plan Process for fund allocation in the Western County. The agreement establishes, for planning purposes, a local transportation funding allocation split for future bus and rail service. The agreement also sets aside 50% of Measure A Specialized Transit funds to support specialized transportation services provided by public transit operators in the Western County with the balance available to support specialized transit by non-profit agencies. In previous years the Commission has made a formal call for projects to solicit applications from a wide variety of agencies interested in providing services that will improve the mobility of seniors and persons with disabilities in the Western part of the County. The public operators competed for the funds along side the non-profit agencies. Over $3.6 million in grants have been awarded since the start of the Measure (Attachment 1). It is estimated that approximately $2,414,159 in Measure A revenue will be available to support specialized transit services during the 96/97 fiscal year ($869,400 FY97 apportionment + $1,544,759 carryover). With 50% allocated directly to public operators, $1,207,079 should be available to support specialized transit by non-profit agencies. In FY97/98, however, revenues will be much less since the large prior year surpluses will no longer be available. Approximately $450,000 would be available for non-profit providers, with $450,000 allocated to the public operators. Given the new funding agreement and in anticipation of reduced revenues for non -profits in the future, staff discussed possible changes to the allocation process with our Citizens' Advisory Committee/Social Service Transportation Advisory Council. It was agreed that given the probability that future year allocations will not be in amounts necessary to support a growing number of Specialized Transit projects, a full call for new projects should not be initiated. Instead, it was agreed that a request for proposals to provide the services previously supported with Measure A funds in Page 2 FY 95/96 that are productive and still needed should be given priority for funding so as to not create an unmet transit need. Many of the Committee members felt strongly that any agency should have the opportunity to apply for funds to provide the services funded in FY95/96, if the new agency can provide it more effectively and efficiently. Priority should be given to the service, not the agency. The grant applicant must clearly understand, however, that the Commission provides only up to 50% of the operating cost for a direct transportation service. The applicant agency must have the remaining 50% of funds from a different source to provide the service. We also discussed the need to have funds available to provide capital match for the Federal Section 16 program. This federal grant program is very competitive and provides 80% of the cost of vehicles and other capital needs for operators providing service to seniors and persons with disabilities. The Commission has supported using Measure A funds to provide the required 20% match, if needed. Since Measure A funds are usually granted by the start of the new fiscal year and the award of Section 16 funds is not made until October of each year, generally staff has held back contingency funds to use in case a Western County agency is awarded a federal grant and needs the matching funds. Staff recommends that $100,000 be set aside to be used for Section 16 match requirements in FY96/97. Staff recommends continued use of representatives from our Citizens' Advisory Committee as the Measure A Evaluation Committee. Once the grant applications are reviewed by the Measure A Evaluation Committee and awards made by the Commission, if funds are leftover, they could be carried over for allocation in FY97/98, when the revenues will fall short of current grant levels, or used to provide a one-year "seed" grant for a new or expanded specialized transit project. STAFF RECOMMENDATION: That the Commission: 1) Direct staff to send out a request for proposals within the parameters discussed above; 2) Set aside $100,000 in Measure A Specialized Transit funds to be used by non- profit agencies as local match for the Federal Section 16 grant program; and, 3) Designate an Ad -Hoc Committee of the Commission's Citizens Advisory Committee as the Measure A Evaluation Committee. :jw • • • oRSIDE COUNTY TRANSP ORTATI ON COMMISSION MEASURE "A" SPE CIALIZED TRANSIT PROGR AM WESTERN COUNTY AREA FISCAL YEAR A GENCY 89-90 89-90 89-90 FAMILY SER VICE ASSN . FAMILY SERVICE ASSN. MEDITRANS SER VICES PURPOSE 16(bX2) MATCH OPER ATING ASST 16(bx2) MATCH • TO TAL FY 89-90 90-91 90-91 90-91 90-91 90-91 90-91 90-91 90-91 90-91 91-92 91-92 91-92 91-92 91-92 91-92 91-92 92-93 92-93 92-93 92-93 92-93 92-93 92-93 92-93 92-93 RIVERSIDE SPEC.SERV. RIV ERSIDE SPEC. SERV. RIVERSIDE SPEC. SERV. RTA (Co . Office of Ed.) FRIEND S OF MO RENO VALLEY MEDITRAN S SERV ICES MENIFEE VALLEY MED. CTR. RIV. GEN . H OSPITAL RIV. GEN. HO SPITAL TOTAL FY 9o-91 CITY OF CORONA RIVER SIDE SPEC.SERV. RIV. 1 RAN Sff AG ENCY FAMILY SERVICE ASSN. FAMILY SERVICE ASSN. FAMILY SERV ICE A SSN. MEDITRANS SERVICES TOTAL FY 91-92 CITY OF CO RONA RIVERSIDE SPEC.SERV . FAMILY SERV ICE ASSN . FA MILY SERVICE ASSN. MEDITRA NS SERV ICES MT SAN JA CINTO ALLIAN CE RIV CO UNTY SERV ICE A REA 143 RIV. GEN . HOSPITAL RIV . GEN . HO SPITAL FAREBO X REVE NUE F AREBOX RE VE NUE SER VICE E XPANSI ON -TAXI VOUCHER SYSTEM BUS PASSES -MOBILITY TR AINING OPER ATIN G E XPENSES 16(bX2) M ATCH 16(bX2) MATCH O PERA TING EXPENSES CAPITAL MATCH FAREBOX REVENU E FAREBOX REVEN UE PURCH . BACK-UP VEH ICLE FO R WRC OPERATORS 16(bX2) MATCH OP. EXPENSE 16(bX2) MATCH 16(bX2) MA TCH FAREBO X REV ENUE FAREBOX REVEN UE OPERATING EXPEN SE OPERA TING EXPENSE EXPA ND PARATRANSIT SERVICES 16(6)(2) MA TCH OP ASST & DAR MA INTENANCE CAPITAL MATCH OPERP TING EXPENSE SERVICE AREA JURUPA, MIRA LOMA, PEDLEY, RUBID OUX AREAS JURUPA, MIR A L OMA, PEDLEY, RUBI DOUX AREAS UNINCORPOR ATE D WESTE RN C OUNT Y CITY OF RI VERSIDE CITY OF RIVERSIDE CITY OF RI VERSIDE WESTERN CO UNTY AREA CITY OF M ORENO VALLEY U NI NC ORPORATED WESTERN C OUNT Y SOUT HWESTERN C OU NTY AREA WESTERN C OUNT Y AREA WESTERN C OUNTY AREA CIT Y OF CORO NA CITY OF RIVERSIDE WESTERN CO UNT Y AREA JUR UPA, MIR A L OMA, PE DLEY, RUBI DO UX AREAS JUR UPA, MIRA LOM A, PEDLEY, R UBI DOUX AREAS J URUPA, MIR A LOMA, PEDLEY, RUBIDO UX AREAS UNINC ORPORATE D WESTERN COUNTY CITY OF COR ONA CITY OF RIVERSI DE JU RUPA, MIRA LOMA, PEDLEY, RUBIDOUX AREAS JU RUPA, MIRA LOMA, PEDLEY, RUBIDOUX AREAS SOU THWEST COUN TY AREA SA N JACINTO AR EA MU RRIETA /T EMECU LA WESTERN COUN TY AREA WESTERN COU NTY A REA • DIAMEASA LTT 26-M...% AMOUNT APPR OVED T OTALS/YR) 531,624 S14,530 510,120 S56,274 59,000 S1,696 513,000 55,130 514,000 520,320 516,800 547,318 523,200 S150,464 524,000 515,295 S4:1,911 53,420 536,457 511,780 S20,320 $155,183 527,000 519,000 518,000 557,500 540,250 5925 S24,550 538,000 532,112 556,274 S28,826 5121,638 583,206 571,977 546,000 FISCAL YEAR AGE NC Y AMO UNT P URP OSE SER VICE AREA APPRO VED TOTALS/YR 92-93 92-93 SENI OR A ND DISABLED C OAL. VOL UNTEER CTR OF RI VERSIDE TR ANSP ORTATION I NFORMATI ON SYSTEM TR ANSPORTATION INFORMATIO N WESTER N C OUNT Y AREA $43,408 SYSTEM WESTERN C OUNTY AREA TOT AL FY 92-93 S22,850 5277,595 $323,595 93-94 93-94 CITY OF COR ONA RIVERSIDE SPEC.SERV. F AREB OX REVE NUE F AREBO X REVEN UE CITY OF C OR ONA 525,840 93-94 RIV. TRANSIT A GENCY CCIY OF RI VERSI DE f22,880 OPERATI NG S UBSIDY - MURRIETA/I'EMECULA DAR WESTERN COUNTY AREA 511,950 350,670 93-94 93-94 CARE -A -VAN FA MILY SERVICE A SSN. 16(bx2) MATCH OPER ATIN G EXPENSE WESTER N C OUNTY AREA 530,428 93-94 93-94 93-94 FAMILY SERVICE ASSN. MEDITRANS SERV ICES MEDITRAN S SERV ICES OPERATIN G EXPENSE 16(6x2) M ATCH JURUP A, MIRA L OMA, PEDLEY, RUBI DOUX AREAS JUR UPA, MIRA L OMA, PEDLEY, RUBI DOUX AREAS S OUTHWEST COU NTY ARE A 512,500 587,500 $60,665 93-94 SEN IO R AN D D ISABLED CO AL. OPER ATING EXPE NSE TRIP REIMBURSEMENT PROGRAM S OUTHWEST CO UNTY AREA 540,250 93-94 VO LUNTEER CTR OF RIV ERSIDE TRANSP ORTATIO N INFORMATION SYSTEM WESTERN C OUNT Y AREA WESTERN CO UNTY AREA 543 ,409 S343,303 TOTAL FY 93-94 568,551 S393,973 94-95 94-95 BA NNING BANN ING 60 A DA SIG NS MATCH FOR VAN crry OF BANNI NG 57,000 94-95 BAN NIN G ADA CITY OF B ANNING 59,000 94-95 CITY OF CO RONA OFFICE EQUIP CITY OF BANNI NG 512,000 FARE BO X SUBSIDY CITY OF COR ONA 94-95 94-95 94-95 RIVERSIDE SPEC. SERV. RIV ERSIDE SPEC. SERV. RIVERSIDE SPEC.SERV. FARE BOX SU BSID Y MA TCH FO R V ANS MATCH FO R A LT FU EL VANS CIT Y OF RIVERSI DE CIT Y OF RIVERSIDE 515,825 S17,312 525,500 ' 94-95 94-95 RIV . TRANSIT AGENCY RIV. TRANSIT AG ENCY/RCTC VARIOUS ADA/TAXI V OU CHER/LIFTS/D-A-R TRAN SIT VID EO TRA INING CITY OF RIVERSI DE WESTERN COUNTY AREA 537,800 5480,893 94-95 R. C. T.C. COMMUTER RA IL STATION ADA COMPLIA NCE WESTERN COUNTY AREA WESTERN COUNTY AREA 520,000 516,000 5641,330 94-95 94-95 CARE -A -VAN FAMILY SERV ICE ASSN. OPERA TING OPERATING SUBSID Y SUBSIDY HEMET/SA N JACI NT O AREA 581,073 94-95 FAMILY SERVICE ASSN. SECTION 16 CAPITAL MA TCH RUBIDO UX RUBIDOUX 5100,000 94-95 FRIEND S OF MO RENO VALLEY EXPANSION OF MoV an SERVICE 59,740 94-95 94-95 IN LA NDS AIDS PROJECT OPERATIN G MEDITRANS SERVICES EXPANSION SUBSIDY OF INTERLINK SERVICE CITY OF MOREN O VALLEY WESTERN COUNTY AREA 523,250 539,000 94-95 94-95 RIV CNTY DEPT CO MM ACTION TRANSPO RT RIV . G EN . H OSPITAL O PERA TING COST ASSISTAN CE SU BSIDY WESTERN COUNTY AREA WESTER N COUN TY AREA 595,400 56,948 94-95 94-95 SENIOR A ND DISABLED CO AL. TRIP VOLUNTEER CTR OF RIV ERSIDE BU S REIMBU RSEMENT PROG RA M TICKETS & MILEAGE WESTERN COU NTY AREA WESTERN COU NTY AREA 540,990 $132,000 REIMBU RSEMENT WESTERN COUN TY AREA TOML. 5129,980 5678,381 .. . . :. S1,319,711 CAI. YEAR AGENCY 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 95-96 CIT Y OF COR ONA CITY OF C OR ONA RI VERSIDE SPEC .SER V. RIV. TRA NSIT AGENC Y RIV. TRANSIT AGENCY RIV . TRANSIT AGE NCY CARE -A -V AN FAMILY SERVIC E ASSN. FRIEND S OF MORENO VAI I FY FRIEND S OF MO RENO V ALLEY INLAN DS AIDS PROJECT INLANDS AIDS PRO JECT MED ITRAN S SERV ICES RETIRED & SNR VO L PRO GRAM RIV. GEN. HO SPITAL SEN IOR A ND DISABLED COAL. VOLU NTEER CTR OF RIVERSIDE 1T�' fO/�TeyA{L FY9955-1%�� { ��+y� �� y of4K.. .. A. VFR itat [F7117VA� tifie?T f. tail 2i➢ .. > • • PURPOSE FARE SUBSIDY MATCH F UNDS TO REPLACE 2 V ANS MATCH F UNDS TO REPLACE 5 VA NS WHLCIJR LIFTS WI ILCHR LIFTS OPER ASST FOR ADA INTERCITY SERVICE OPER ATING ASSISTANCE OPER ATIN G ASSISTANCE OPER ATI NG ASSISTANCE SECTIO N 16 CAPITAL MATC H SECTI ON 16 CAPITAL M ATCH OPERATING ASSIST ANCE OPERATI NG ASSIST ANCE TRAINING SENIOR V OL UNTEERS IN TR ANSIT USE OPERATING ASSISTANCE TRIP PROGRAM TRA NSPO RTATION ACCESS PRO GRAM SERVICE AREA CITY OF C ORONA CIT Y OF COR ONA CIT Y OF RIVERSIDE WESTER N COU NTY AREA WESTERN COUNTY AREA WESTERN CO UNTY AREA ILEMET/SA N JACINTO AREA RUBIDOUX CIT Y OF MOREN O VALLEY CITY OF MOREN O VAT IFy WESTERN CO UNTY AREA WESTER N COUNTY AREA WESTERN C OUNTY AREA WESTER N COUNTY ARE A WESTERN COUNTY AREA WESTER N COU NTY AREA WESTERN COUNTY AREA AM OUNT APPROVED T OTALS/YR 522,000 524,000 546,000 S260,000 5137,800 520,000 589,000 5100,000 526,000 S12,500 58,000 541,433 5142,000 57,985 550,190 S171,050 592,070 SI so ps l 5509,800 5740,228 " " AGENDA ITEM #7B " RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 3, 1996 TO: Budget and Finance Committee FROM: Cathy Bechtel, Senior Staff Analyst THROUGH: Jack Reagan, Executive Director SUBJECT: Requests for Use of Surplus Measure A Specialized Transit Funds Senior & Disabled Citizens Coalition The FY 94/95 Measure A Specialized Transit audit of the Senior & Disabled Citizens Coalition's Transportation Reimbursement and Information Project (TRIP) has recently been completed by Ernst & Young. The audit identified $11,416 in allocated funds which were not expended in FY 94/95 and are due to RCTC. The Coalition has submitted a request that the funds be carried forward for expenditure during the current fiscal year. As of the end of February 1996, the mileage reimbursements for the Western County program are running at more than 130% of the amount budgeted for FY 95/96. Staff is supportive of this request. Meditrans Services The FY 94/95 audit of Meditrans Services also identified surplus funds for their Measure A transit program. The audit identified $7,403 in unexpended funds from FY 93/94, in addition to -$9,983 in unexpended funds from FY 94/95 (the original FY 93/94 audit did not identify the surplus funds; their findings were revised as a result of their 94/95 audit work). Meditrans has requested that the Commission approve carrying forward the entire amount of $17,386 for use in FY 95/96. They have also requested that $3,600 of the available funds be designated as capital to allow purchase of a computer and other office equipment for use in their Measure A transit program. Staff recommends approval of this request. STAFF RECOMMENDATION: That the Commission approve the requests from the Senior and Disabled Citizens Coalition and Meditrans Services to carry forward surplus Measure A Specialized Transit funds for use in FY 95/96. " ��w " " " AGENDA ITEM #8A " " DATE: TO: FROM: RIVERSIDE COUNTY TRANSPORTATION COMMISSION April 3, 1996 Budget and Finance Committee Mike Davis, Project Coordinator THROUGH: Jack Reagan, Executive Director SUBJECT: Authorization to Pay Terra -Cal Construction for Installing Electrical Conduit and Wire for Additional Canopy at West Corona Station It has been determined through the process of closing -out the Contract with Terra -Cal Construction (RCTC# RO 95-31)that Sierra Pacific (Terra-CaI's electrical subcontractor) had not been paid for installing electrical conduit and wire for one additional Canopy at the West, Corona Commuter Rail Station. This oversight has resulted from an omission in the electrical drawings that were included in the Design Bid -package used by Sierra Pacific to develop their Lump -Sum cost for completing all the electrical facilities at the West Corona Station. The problem was found during construction and Sierra Pacific was directed by the Resident Engineer (Parsons Brinckerhoff) to go ahead and complete the additional work, although, no adjustment to Sierra Pacific's Lump -Sum cost was granted at that time. Terra -Cal Construction has requested in a letter dated March 20, 1996 (attached) that Sierra Pacific be granted the sum of $4,380.68 to cover the cost of completing the additional work. RCTC staff has reviewed this request and have determined that it is justified. RCTC staff is investigating the omission in the electrical drawings included in the Design Bid -package which led to this problem with Huitt-Zollars (West Corona Designer/Architect). RCTC staff will determine the extent of Huitt-Zollars culpability in this matter and whether to pursue reimbursement of these additional costs directly from them. STAFF RECOMMENDATION: That the Commission authorize $4,380.68 to pay Terra -Cat's electrical subcontractor for installing electrical conduit and wire for one additional canopy at the West Corona Commuter Rail Station. :jw Attachment " rTERRAcAL CONSTRUCTION, INC. 14530 JOANBAIDGE STREET " D+1101MN PARK, CA 01708 " 1819) 960~!89" " FAX (818) 336-9oep SITE DEVELOPMENT " LANDSCAPE March 20, 1996 Bechtel 3560 University Ave. Suite 100 Riverside, Ca. 92501 Attention: Mike Davis Reference: West Corona Rail Station The following representatives were in attendance at a meeting on March 19, 1996; Gil Loop (Sierra Pacific Electric), Gregg Strumpf (Terra -Cal Construction), Essie Rahbari, and Mike Davis. The following items were agreed upon by all present; 1. Payment will be made to Terra -Cal Construction for installing conduit and wire for one additional canopy not shown on the electrical plan for the sum of $1,315.00 not including markup. 2, Payment will be made to Terra -Cal Construction for extending 210 1.f of 2 1/2" conduit and thirty-one (31) #6 conductors for the TVM Pad (Note 6 shown in wrong location) for the sum of $2,628.00 not including markup. Subcontractors Cost Contractors markup @ 10% Contractors Bond @I% Total Cost Lump Sum 3,943.00 394.30 43,38 4,380.68 Please issue the appropriate change order for this work. Once the change order has been received we will forward our signature on the Notice Of Completion. If you have any questions, please contact me at your convenience. Very Truly Yours; TERRA -CAL CONSTRUCTION, INC. Gregg "4(v4u/Yntai 7),;() . trum f �� p , Project Manager ..�. s �... ••• •••• • V L A4ASla PAW ELECTRICAL CONTRAC1ING 2542 AVALON ST. • RIVERSIDE. CA 92509 • PHONE: (909) 784-1410 • FAX (909) 784-4489 LICENSE •264048A C -1O March 19, 1996 Terra -Cal Construction Mr. Greg Strumpf 14530 Joenbridge Street Baldwin Park, CA 92701 Re: Corona Rail Station Dear Greg: We are hereby amending our August 15, 1995, Request for Change Order for the above referenced project to the following items only. 1) Installed conduit and wire system for one additional canopy not shown on the electrical plan. $1,315.00 2) Extend 2k" conduit with tbrity one #6 conductors, per Note S on Sheet E-3 of plans two hundred and ten feet East for the TVM Pad (Note 6 shown in the wrong Location), for a lump suss price of #2,628.00 Please i,suea change order in the amount of $3,943.00 to cover these two items as discussed is our meeting today. Sincerely, Ci1 Loop GHL/j1