HomeMy Public PortalAbout03 March 06, 1996 Budget & Finance040141 -
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS RUSS BEIRICH, BOB BUSTER,
KAY CENICEROS, SYBIL JAFFY)
WEDNESDAY, MARCH 6, 1996
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES.
3. PUBLIC COMMENTS.
4. ADDITIONS/REVISIONS.
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5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. Investment Report for Quarter Ending December 31, 1995.
Overview
For your review is the Investment Portfolio Report for quarter ending December 31,
1995. This is a receive and file item.
5B. Quarterly Financial and Cost & Schedule Reports
Overview
Presented are Combining Statements of Revenues and Expenditures and Changes in
Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report
for the quarter ending December 31, 1995, as well as the cost and schedule status of
the Measure A Contracts. The contracts are segregated by Measure A Plan category
and includes Highway, Rail and other plans and programs. The cost information
includes Commission authorized funds to date, contractural commitments to date,
current monthly expenditures, and total expenditures to date. The cost and schedule
reports are through the month ending January 31, 1996 prepared by Bechtel Civil, Inc.
This item is for receive and file.
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Agenda - Budget/Finance Committee
March 6, 1996
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5C. Mid Year Budget Revisions.
Overview
Staff was still in the process of preparing the revisions to the budget at time of agenda
mailing. The budget will be mailed under separate cover. This item is for receive and
file.
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. Proposed RT/P Programming of $1 million "Demonstration Funding" for Route 71
Studies to Support SCAG Mediation Process.
Overview
Staff is recommending that the Commission approve programming $1 million of Route
71 "demonstration funding" to SCAG for studies to support formal mediation process
for a future capacity project. Matching funds, as determined to be appropriate, would
be equally divided between SANBAG Measure I and RCTC Measure A, subject to
determination of eligibility by RCTC Counsel. In the event Measure A funds are
ineligible, the source of matching funds for RCTC should be LTF planning funds for FY
1996-97.
6B. Award Contract to Harris and Associates to Provide Construction Management Services
for the construction of the Yuma Interchange.
Overview
Staff is recommending that the Commission award the Construction Management
Services Agreement for the Yuma Interchange Project to Harris and Associates. The
scope, schedule and cost of the Agreement will be presented at the Budget and Finance
Meeting. The Harris and Associates agreement will use the latest version of the RCTC
model agreement.
6C. Contract Amendment #4 for Agreement No. RO-9219 with NBS Lowry - for Design
Services on Route 111 near Gene Autry Trail in the City of Palm Springs.
Overview
Staff is recommending that the Commission approve Amendment 4 to Agreement RO-
9219 with NBS Lowry for an additional amount of $11,360.58 to increase the base
amount to perform the PS&E to $72,836 and maintain the current contingency amount
of $6,147.60 for any future contingency. The amendment will be presented at the
Commission meeting.
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Page 3
Agenda - Budget/Finance Committee
March 6, 1996
6D. Cooperative Agreement for Construction Management Services for Yuma Interchange
between RCTC and the City of Norco.
Overview
Staff is recommending that the Commission: 1) Approve and enter into the attached
"Cooperative Agreement for Construction Management" with the City of Norco subject
to final review by RCTC Legal Counsel and, 2) direct staff to continue working with the
City of Norco and other involved agencies to award the construction contract for the
Yuma Interchange by June 30, 1996 to maintain eligibility for SB300 funding.
6E. Amendment No. 5 to Agreement No. RO-9306 for Geotechnica/ Engineering Services
for the Route 79, Gi/man Springs Road to First Street Highway Widening Project.
Overview
Staff is recommending that the Commission approve Amendment No. 5 to Agreement
No. RO-9306 in the amount of $20,025 for additional Geotechnical Services for the
Route 79 Gilman Springs Road to First Street Measure A Highway Widening Project,
with $20,000 remaining in extra work. The amendment will be presented at the
Commission meeting.
6F. Amendment 1 to Contract with De Leuw Cather for Preliminary Engineering and PS&E
for Highway 111 improvements between Monroe and Rubidoux Streets in the City of
Indio.
Overview
Staff is recommending that the Commission approve Amendment #1 to Agreement RO-
9525 for an amount of $150,000 that will increase the total contract amount to
5560,000. Extra work will remain at 541,000.
7. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE.
7A. RTA's FY 1996 Short Range Transit P/an Amendment.
Overview
The Citizen's Advisory Committee/Social Service Transportation Advisory Council and
Staff is recommending that the Commission approve RTA's Amended FY 1996 Short
Range Transit Plan with the exception of the purchase of three replacement buses.
8. COMMUTER RAIL.
8A. Downtown Riverside Station - South Side Station RFP Process.
Overview
Staff is recommending that the Budget and Finance Committee discuss the options
identified for selecting a consultant for the South Side Station Expansion for the
Downtown Riverside Metrolink Station, and recommend Option 4, the "abbreviated"
RFP Process to the Commission.
9. ADJOURNMENT.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
96-02
BUDGET AND FINANCE COMMITTEE
February 7, 1996
MINUTES
1. CALL TO ORDER.
Chairperson Russ Beirich called the special meeting of the Budget/Finance Committee to order
at 12:40 p.m. at the Riverside County Transportation Commission, 3560 University Avenue,
Suite 100, Riverside, California 92501.
Members Present
Russ Beirich
Bob Buster
Kay Ceniceros
Sybil Jaffy
2. APPROVAL OF MINUTES.
Chairperson Beirich noted that the Committee members in attendance were inadvertently
omitted.
M/S/C that the minutes be amended to reflect Commissioners Beirich, Ceniceros, and
Jaffy as present at the meeting and to approve the minutes of the January 3, 1996
Budget and Finance Committee meeting, as amended.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
There were no additions/revisions.
5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. Establish/n0 CVAG Transportation Uniform Mitigation (TUMF) Collection Po/icy.
Jack Reagan, Executive Director said that CVAG is proposing adopting a policy
whereby in instances when CVAG is experiencing difficulty collecting TUMF fee from
a local agency that the Commission will be able to withhold an amount equal to the
local agency(s) TUMF contribution from their local streets and roads share.
Page 2
Minutes - Budget/Finance Committee
February 7, 1996
Steve DeBaun, Legal Counsel, informed the Budget/Finance Committee that CVAG's
proposed policy may expose the Commission to legal challenge by affected local
agency(s). He will present to the Commission at their February meeting, a proposal
which should be responsive to CVAG's policy and RCTC's legal concerns.
5B. 1996 Series A Refunding Bonds.
M/S/C that the Commission receive and file.
5C. Additional Bonds Test.
M/S/C that the Commission not change its 2x additional bonds test policy at this
time.
5D. Extension of Washington, D.C. Lobbyist Services Contract.
M/S/C that the Commission approve the extension of the contract for lobbying
services with our Washington, D.C. Consultant, David Turch.
5E. Final results of the FY 95 Audits.
Sally Anderson, Ernst & Young, provided an overview of the final results of the 1994/95
audit of the Commission.
Cynthia Morningstar, Ernst & Young, reviewed the government auditing standards and
indicated that there were no instances of noncompliance relating to TDA and Measure
A.
Theresa Trevino, Ernst & Young, went over the comments relating to: 1)
implementation of the accounting system; 2) implementation of Program and Funding
Guide; 3) advance receivables; 4) close-out process of capital grants; 5) timely
billings; 6) resolution of questioned costs; 7) payment of Measure A disbursements;
and, 8) updating five-year plans.
M/S/C that the Commission direct staff to draft responses to the management letter
comments for review and discussion at the April meeting.
5F. Single Signature Authority Report.
M/S/C that the Commission receive and file.
5G. LTF Revenue Estimate for FY 96/97.
M/S/C that the Commission approve the areas apportionments based on the
revenue estimate provided by staff and the Auditor Controller of the County of
Riverside.
5H. Monthly Cost and Schedule Reports.
M/S/C that the Commission receive and file.
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cage
Minutes - Budget/Finance Committee
February 7, 1996
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. Route 111 - Memorandum of Understanding with the City of La Quinta for
Improvements at the Washington Street Intersection.
M/S/C that the Commission authorize the Executive Director to enter into the
Memorandum of Understanding with the City of La Quinta, subject to legal review
by Commission Legal Counsel.
6B. Route 111 - Memorandum of Understanding with the City of Palm Desert for
Improvements at the Deep Canyon Intersection.
M/S/C that the Commission approve the Memorandum of Understanding with the
City of Palm Desert.
6C. Amendment to FY 1994-1998 Measure "A "Five Year Capital Improvement Plan for the
City of Banning.
M/S/C that the Commission approve an amendment to the FY 1995-1999 Measure
"A" Five Year Capital Improvement Plan for the City of Banning as submitted.
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7. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE.
7A. Measure A Specialized Transit Funds for Friends of Moreno Valley Senior Center and
the Inland Aids Project.
M/S/C that the Commission approve allocation of Measure A Specialized Transit
Funds available in the Western Riverside County to Friends of Moreno Valley Senior
Center (512,500) and the Inland Aids Project ($8,000) to be used as the required
20% federal match for the purchase of a vehicle,
7B. Transit Capital Improvement Funds--RTA Bus Rehabilitation Project.
M/S/C that the Commission allocate Riverside Transit Agency an additional
$32,651 in local transportation funds to be used as capital match for this project
and authorize the Executive Director to execute the fund transfer agreement with
the state.
8. COMMUTER RAIL.
8A. Extension of 24 -Hour Security Guard Service at Rail Stations.
M/S/C that the Commission approve the extending temporary, 24 -hour security
guard service at The Pedley Station, the West Corona Station and the La Sierra
Station through June 30, 1996.
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Page 4
Minutes - Budget/Finance Committee
February 7, 1996
9. ADJOURNMENT.
There being no further business to come before the Budget and Finance Committee, the
meeting was adjourned at 2:00 p.m.
spectfully submitted,
N y Ko ihaire
Cler of 'the Commission
:jw
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DATE:
TO:
FROM:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
March 6, 1996
Budget and Finance Committee
Dean Martin, Controller
SUBJECT: Investment Report for Quarter Ending December 31, 1995
For your review is the Investment Portfolio Report for quarter ending December 31,
1995. (Report will be mailed under separate cover!
STAFF RECOMMENDATION:
That the Commission receive and file.
:jw
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C OMMISSION CONTRACTURAL % CO MMITTED EXPENDITURE F OR
PROJECT % EXPENDITURES
AUTHORIZED COMMIT MENTS AGAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE AGAINST
DESCRIPTI ON ALLOCATI ON TO DATE ALLOCATION January 31, 1996 TO DATE
C OMMITMNTS TO DATE
$5,275,161
$689,450
$2,683,729
•$$,649,340
$6,729,966
$6,729,966
$4,864,413
$92,776,388
$87,648,861
$319, 876,977
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RCTC MEASURE A HIGHWAY PROJECTS
BUDGET REPORT BY R OUTE
PROGRAM PLAN & SERVICES
Program Studies
(R09006,9119,9227, 9307)
Corridor Studies
(R09017,9110,9120)
Mapping ControllQA (R09007)
SUBTOTAL P RA PLAN A SVGS
PARK-N-RIDE/INCENT. PROGRAM
(R09121,9134, 9311, 9418, 9526, 9501- 9506
9514- 9517, 9526, 9528, 9601 - 9613, Impress)
SUBTOTAL PARK -N -RIDE;
CO MM UTER RAIL
Studies/Engineering
(RO 9323, 9324, 9325, 9333, 9407, 9414, 9420,
9430)
Station/Site Acq/OP Costs
(R09209,9009,9221, 9416, 9417, 9424, 9510, 9521
9527, 9529, 9531, 9532, 9533, 9536, 9620, 9626,
Impress)
SUBTOTAL COMMUTER RAIL
TOTALS
...... ..... .. .
NOTE: (1) Loan against interchange improvement programs.
(2) RCTC project actual share after po rtion allocated to RT 91, IC Improvement Program (loan) & Local Streets & Roads Program.
(3) RCTC portion only of Caft ans Contract
(4) SANBAG responsible for 25%
Report do es not include Legal and Financial services or salary and fringe benefits
All values are for total Project/Contract and not related to fiscal year budgets.
$5,275,161
$640,467
$2,683,729
$8,699,357
. .: : .. .... ..:
$6,729,966
s6,7a9,9ss
$4,864,413
$92,548,805
$97,413,218:
100 .0%
92 .9%
100 .0 %
99.4%
100.0 %
09..0%
100 .0%
99 .8 %
.99.8%
$1,898
$1,898
$133,564
$133,884
$191,647
$158,480
$29$,834,124.
Page 3 of 4
92.6%
9350 ,127
92,440,601
$3,201,593
$634,915
$2,636,165
46,472,873
$5,177,175
55,177,178
$4,658,084
$89,170,200
$93,828,284
3272,615,623
60.7%
99 .1%
98 .2%
76.3%
76 .9%
76.9%
95.8 %
96 .3 %
86.3%
92 .1%
Stat us Mo. E nding 01/31,96
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R C T C M E A S U R E A H I G H W A Y / L O C A L S T R E E T S &