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HomeMy Public PortalAbout120_020_20150217_PC_MINUTES PLANNING COMMISSION CITY MANAGER Demery Bishop Diane Schleicher Ronald Bossick , Marianne Bramble PLANNING&ZONING MANAGER Julie Livingston Ecological Planning Group John Major Tyler Marion CITY ATTORNEY David McNaughton `, . \.# Edward M.Hughes MINUTES Planning Commission Meeting February 17, 2015 Mayor Jason Buelterman called the February 17, 2015 Tybee Island Planning Commission meeting to order. Commissioners present were Tyler Marion, Demery Bishop, Ron Bossick, Julie Livingston, Marianne Bramble and David McNaughton. John Major was absent and excused. Mayor Jason Buelterman thanked the planning commission for their service on the Planning Commission Board and asked Commissioners Marianne Bramble, Tyler Marion and David McNaughton to stand and Commenced to administering the Planning Commission Oath for another 2-year term that will end January 31, 2017. Mayor Jason Buelterman asked if there were nominations for Chair. Commissioner Bishop made a motion to nominate Commissioner Marion for Chair, which was then seconded by Commissioner McNaughton. The vote to approve was unanimous. Mayor Buelterman offered his apologies for not letting Chair Marion know about a work shop they had the past month. Mayor Buelterman turned the meeting over to Chair Marion. Chair Marion noted that Commissioner Demery would still be Vice Chair till his term was up in January 2016. Chair Marion asked for consideration of January 20th, 2015 meeting Minutes. Commissioner Bishop stated that he had no concerns with the minutes, but he did have a correction for Planning Commission Notice of Determination for text amendment sec. 3-080C. As written, this Notice of Determination indicated that there was a motion to continue by Commissioner Major with the second my Commissioner Livingston. Commissioner Bishop stated that he made that motion to continue without a deadline and requested staff provide Commissioners answers to some of the questions previously raised. He went on to state that Commissioner Major had recommended staff bring recommendations to the March 12, 2015 meeting, which caused him to amend his motion to include that date, and Commissioner Livingston accepted the amended motion. Commissioner Bishop also stated that the Notice of Determination related to Mr. Kitchens' Variance contained an incorrect date. Chair Marion mentioned how important the notes and minutes are to staff, and that they will do their best to help in any way, and to allow for an inclusion of Commissioner Bishop's items of concern. Commissioner Bishop made a motion to approve the Minutes of January 20th, 2015 and Commissioner McNaughton seconded the vote to approve was unanimous. Chair Marion asked if there were any disclosures or recusals. There were no disclosures or recusals. Old Business Ed DiTommaso approached the Planning Commission to update the Commission on several staff initiatives. Mr. DiTommaso discussed that several items were discussed at the recent City Council Workshop including the Lighting Ordinance that was on the January Planning Commission agenda. Mr. DiTommaso stated that Planning and Zoning staff presented the Planning Commission's concerns to City Council and that City Council stated that they interested in considering a revised version of the Lighting Ordinance. This ordinance is now in staff's hands and will be brought back to the Planning Commission for their consideration once the revisions are complete. Mr. DiTommaso stated that the City Attorney is working on an ordinance related to driveway widths/City Right of Way. This ordinance will be on the Planning Commission Agenda for March. Chair Marion asked Mr. DiTommaso if he was present at that meeting and Mr. DiTommaso answered yes. Commissioner Bramble asked if the lighting ordinance will now be placed on the April Council workshop and then it will come to us in May. Mr. DiTommaso answered yes, and the new Business will explain more about it. Chair Marion asked if staff had looked into any other old ordinances or text amendments that were not being addressed. Mr. DiTommaso stated that there are a couple of codes that need to be reviewed when staff time allowed. Commissioner Bishop asked if one of Planning Commission members should be present at the April Council Workshop. Mr. DiTommaso stated that would be a good idea for a member from Planning Commission to be present. New Business Mr. DiTommaso approached the Commission to explain the revisions to the 2015 Planning Commission Meeting Schedule. Mr. DiTommaso explained that because of scheduling conflicts with court dates most of the dates are to be changed to Mondays instead of Tuesdays, beginning in March. Commissioner Livingston asked if October will remain on Tuesday. Mr. DiTommaso stated that we could look at changing October to Monday also. Commissioner Bramble made the motion that we change the regular third Tuesdays to the third Mondays on all months for the rest of the year and seconded by Commissioner Bishop, vote to approve was unanimous. Mr. DiTommaso approached the Commission to explain the Planning Commission Agenda Item Request Form. Mr. DiTommaso then gave a short presentation of the form. Chair Marion asked if this would be for the public. Mr. DiTommaso explained that it would be for Council and Staff to keep better track of who requested items and why they were requested. Commissioner Livingston stated that the form would be a good idea, and that it would provide a paper trail for the Planning Commission. Mr. DiTommaso asked if Commission had any comments on the way it was laid out and if they wanted to make any revisions to the form, because this was just a draft. Chair Marion stated it is a working form right now. Variance—607 Miller Avenue; Osal J. Evan; Zone R-2; pin 4-0005-14-012A Ed DiTommaso approached the Commission to explain the variance request from Osal J. Evan. Mr. DiTommaso then gave a short presentation of the property. Chair Marion asked if the variance allowed availability for local municipal vehicles to get to the back lot. Mr. DiTommaso stated he was not sure and that the owner does not intend to develop the lot. Commissioner McNaughton asked if lot 155 & 156 are part of the same parcel. Mr. DiTommaso stated that the survey used to show the driveway was older, and it has since been recombined. Commissioner McNaughton stated on the application under the request for variance they sighted irregularity, narrowness or shallowness of the lot, but they did not mark the exceptional typographic or other physical conditions, which is what they would likely use to justify a variance request. Mr. DiTommaso stated that is up to the Commission to decide. Mr. Poythress approached the Commission to address questions and concerns. Mr. Poythress explained that Mr. Osal would like to have the 15' access to be available to access the back lot if he were to sell his front lot. Commissioner Bossick stated that lot 175 is showing that the lot is 8,200square ft., but his calculations on the survey show 6,600 square ft. Mr. Poythress confirmed that it is actually 6,600 square ft. Chair Marion closed the public hearing. Commissioner Bishop asked if the zoning variance also encompasses a consideration for recombination. Mr. DiTommaso explained that if the variance is awarded, Planning and Zoning won't need the Commission's approval for the recombination, as it can be accomplished administratively. Commissioner Bossick asked if the recombination occurs would that property move from an R-2 single family to a two family based on the addition of the 15' of additional property. Mr. DiTommaso stated he would have to review the code to confirm. Commissioner McNaughton mentioned a similar property on Butler Ave that wanted to open up the lot toward the ocean where there were concerns about the width of the access road and a tree, and that's why they had Chief Sasser provide an opinion on required width of municipal vehicles.. Commissioner McNaughton stated he would like to hear from Chief Sasser before the Commission decides on the Variance. Commissioner McNaughton made a Motion to recommend approval of the variance with the stipulation that the width of the proposed access road be reviewed and found adequate with Chief Sasser before this goes to council. Commissioner Bramble seconded the vote was unanimous. Mr. Osal approached the Commission and thanked them for their service and also thanked Mr. DiTommaso. Commissioner Bishop made a motion to adjourn. Commissioner Bramble seconded the motion. The vote was unanimous. Meeting adjourned at 7:56pm