HomeMy Public PortalAbout03 March 2, 1995 Special Budget & Finance* SPECIAL MEETING *
040131
RIVERSIDE COUNTY TRANSPORTATION COMMISS N
BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS RUSS BEIRICH, BOB BUSTER,
KAY CENICEROS, SYBIL JAFFY)
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AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES.
3. PUBLIC COMMENTS.
4. ADDITIONS/REVISIONS.
5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. Earthauake Insurance.
Overview
Staff is recommending that the Commission authorize the Executive Director to obtain
earthquake insurance coverage in an amount not to exceed $10,000.
5B. Final Management Letter Report and Audit Results.
Overview
At the December meeting, Ernst & Young was present to provide preliminary audit
results and management letter comments. The audits are now complete and the
management letter comments have been finalized. Ernst & Young will review the final
results with the Budget and Finance Committee. This is a receive and file item.
Page 2
Budget/Finance Committee Meeting Agenda
March 2, 1995
5C. Investment Policies.
Overview
Staff is recommending that the Commission's investment practices should be adopted
as policy as follows: 1) All monies from sources other than long term debt proceeds
should be deposited with the County of Riverside Treasury; 2) Long term debt
proceeds must be deposited per the terms of the indenture and must be reviewed and
approved by the Commission; 3) Appoint the Budget and Finance Committee to act
on behalf of the Commission as an investment oversight body. All actions taken by
this body must be reported to the full Commission.
5D. Local Transportation Fund Annual Apportionment.
Overview
Staff is recommending that the Commission approve the Local Transportation fund
estimate for fiscal year 1995/96 in the amount of $24,900,000.
5E. Quarterly Financial and Cost and Schedule Reports.
Overview
Presented to the Committee are: 1) The Combining Statements of Revenues and
Expenditures and Changes in Fund Balances (Unaudited) and the Highway and Rail
Projects quarterly budget report for the Quarter Ending December 31, 1994; and,
2) the cost and schedule status report of the Measure A Contracts through the
month ending January 31, 1995. The contracts are segregated by Measure A Plan
category and includes Highway, Rail and other plans and programs. The cost
information includes Commission authorized funds to date, contractual
commitments to date, current monthly expenditures, and total expenditures to date.
This is a receive and file item.
5F. Revised 1994/95 Budget.
Overview
The Revised 1994/95 Budget as shown on the Budget Comparative -By Line Item is
submitted for approval.
Page 3
Budget/Finance Committee Meeting Agenda
March 2, 1995
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. Route 111 - Memorandum of Understanding with City of Indio for Completion of
Measure A Project at Monroe Street and Route 111.
Overview
In May 1994, the Commission approved a four year plan for expenditures on Route
111. Route 111 is identified as a Measure A project for operational improvements
under the State Highway program. The Commission has also budgeted funds for
completion of projects in the 1995 Measure A budget. In accordance with the
approved plan for Route 111 and the 1995 Measure A budget, staff is bringing forward
a proposed Memorandum of Understanding with the City of Indio for the project at
Monroe Street. Staff is recommending that the Commission authorize the Executive
Director to enter into a Memorandum of Understanding with the City of Indio, subject
to final legal review of any comments offered by the Indio City Council.
7. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE.
7A. Reprogramming of FY 1993-94 Transit Capital Improvement Funds from SunLine
Transit Agency to the Riverside Transit Agency.
Overview
Staff is recommending that the Commission approve allocation of $50,000 in
unallocated Western County local transportation funds to SunLine Transit Agency in
exchange for the reprogramming of Transit Capital Improvement funds. SunLine was
awarded $200,000 in TCI funds for bus rehabilitation. However, SunLine was
successful in receiving sufficient funding and financing to replace their entire fleet,
making the rehabilitation unnecessary. RTA has a similar project included in their FY
1995 Short Range Transit Plan and we have requested that the California
Transportation Commission reprogram the funds from SunLine to RTA.
7B. Riverside Transit Agency FY 1995 Short Range Transit Plan Amendment.
Overview
A request from the Riverside Transit Agency to add eight capital projects to their FY
1995 Short Range Transit Plan was received. Upon completion of a review by Ernst
and Young and the RTA Finance staff, it was determined that the RTA is carrying
$191,090.45 in Transportation Development Act and federal local matching funds on
its books dating back to FY 1990. RTA staff would like to reappropriate these existing
funds to eight new capital projects.
Page 4
Budget/Finance Committee Meeting Agenda
March 2, 1995
8. SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE).
8A. Freeway Service Patrol Program.
Overview
Staff is recommending that the Commission: 1) Continue the Riverside County
Freeway Service Patrol program provided State funds are available on a continuing
basis, and 2) Authorize the Executive Director to amend the contract with Hamner
Towing, Inc., for tow truck services through June 30, 1996, at the current hourly rates
for FSP beats #1, #2, #4, and #18, subject to RCTC approval of the FY 1995-96
budget.
9. COMMUTER RAIL.
9A. Authorization to Advertise: 11 Construction of the West Corona Rail Station; 2)
Construction of the Riverside - La Sierra Rail Station,
Overview
RCTC, Bechtel, and Legal Staff have been working with the City of Corona and the
City of Riverside to assist design consultants in preparation of plans, specifications,
and estimates for the West Corona and Riverside -La Sierra rail stations. Staff is
bringing forward the two stations for authorization to advertise the packages for
construction when plans, specifications, and estimates are complete.
9B. Construction Management Services Contract with Parsons Brinckerhoff for the La
Sierra and West Corona Rail Stations.
Overview
Staff is recommending that the Commission: 1) Approve the attached agreement with
Parsons Brinckerhoff Construction Services for the amount of $379,311 with $56,896
of extra work for a total amount not to exceed $436,207. The extra work funds will
only be used if needed and only with the specific authorization of the Executive
Director; and 2) Direct Staff to forward the agreement along with all supporting
documentation of the selection process to Caltrans Local Streets and Roads for review
and approval so that the funds will be eligible for CMAQ funding.
9C. Amendment 1 to Miralles Contract RD -9430 to provide Final Design and Construction
Drawings to enlarge the Riverside -Downtown Metrolink Parking Lot.
Overview
Staff is recommending that the Commission approve the attached Amendment 1 to the
contract with Miralles Associates for an amount of $35,560 to provide construction
drawings to extend the existing Riverside Metrolink Station parking south to
accommodate the increase demand on parking by the Santa Fe Metrolink service.
Page 5
Budget/Finance Committee Meeting Agenda
March 2, 1995
9D. Professional Services Contract with Land Forms Landscape Construction.
Overview
Staff is recommending that the Commission authorize the Executive Director to enter
into a Professional Service Contract with Land Forms Landscape Construction for
landscape maintenance at the Riverside Downtown Station, the Pedley Station and the
Friis Property at Spruce; to include the additional option to provide landscape
maintenance for other Commission properties, e.g., La Sierra and West Corona
Stations.
10. ADJOURNMENT.
MINUTES
BUDGET AND FINANCE COMMITTEE
FEBRUARY 1, 1995
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
MINUTES
1. CALL TO ORDER.
Commissioner Russ Beirich called the meeting of the Budget and Finance Committee to order
at 1:30 p.m. at the Riverside County Transportation Commission, 3560 University Avenue,
Suite 100, Riverside, California 92501.
Members Present Members Absent
Russ Beirich
Sybil Jaffy
2. APPROVAL OF MINUTES.
Bob Buster
Kay Ceniceros
M/S/C to approve the minutes of the January 4, 1995, Budget and Finance Committee meeting
as presented.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
There were no additions/revisions.
5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. RCTC Participation in CVAG Contract to Review Regional Arterial Financial Program.
M/S/C that the Commission approve 50% funding participation and authorize the
Commission representatives to serve on the selection panel.
5B. Microfilm Services and Archive Storage for RCTC Correspondence and Project Files.
M/S/C that the Commission direct staff, under Legal Counsel review and approval, to
enter into a service agreement with Microfilming Services, Inc. to perform microfilming
services for the Commission correspondence, project files, and project maps and
Archive Management Service for storage at the proposed fee mentioned in the staff
report.
5C. Monthly Cost and Schedule Reports.
M/S/C that the Commission receive and file.
Page 2
Budget/Finance Committee Meeting Minutes
February 1, 1995
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. Approval of Consultant Contract with Mark Thomas & Company, Inc. to Prepare Plans,
Specifications and Estimates IPS&E) for the Northmoor Noise Wall Project on SR -91.
M/S/C that the Commission authorize the Executive Director to enter into a Consultant
Service Agreement with Mark Thomas & Company, Inc. for PS&E Engineering Design
Services for the Northmoor/SR-91 Noise Wall Project with a budget amount of
$68,242.00 for the base contract amount, and $10,000 for extra work, subject to
final Legal Counsel review.
6B. Amendment of Agreement No. Rd -9475 with J.F. Davidson Associates, Inc. to Provide
Additional Engineering Design Services.
M/S/C that the Commission authorize the Executive Director to approve an amendment
to J.F. Davidson's Agreement No. RO-9415 for an amount not to exceed $2.007 for
base work and $1,993 for extra work with a total contract amount not to exceed
$25,333. The standard contract amendment language will be utilized and Legal
Counsel will review the final contract prior to approval.
6C. Approval of Consultant Contract with De Leuw, Lather & Company, to Prepare a
PSR/PR and PS&E for State Route 1 1 1 Between Monroe Street and Rubidoux Street
in the City of Indio Post Mile 29.6/30.3 -Proposed Widening.
M/S/C that the Commission authorize the Executive Director to enter into a consultant
service agreement with De Leuw, Cather & Company, Inc. for the preparation of a
combined PSRIPR and PS&E Engineering Design Services for SR -111 between Monroe
Street and Rubidoux Street in the City of Indio with a base cost of $405,000 and extra
work of $40,000 for a total cost of $445,000, subject to further RCTC staff and Legal
Counsel review to determine the final contract amount.
7. TRANSITIRIDESHAREIPARK-N-RIDEIBICYCLE.
7A. City of Banning FY 1995 Short Range Transit Plan Arnendrnent.
MISIC that the Commission amend the City of Banning's FY 1995 Short Range Transit
Plan to include the capital project noted above and allocate an additional $10,000 in
Local Transportation Funds to fund this project.
7B. Educational Transit Training Video Production in Cooperation with the Riverside Transit
Agency.
M/S/C that the Commission join with RTA in the production of an educational transit
usage video by approving the use of Measure A Specialized Transit Funds in an amount
not to exceed $20,000.
7C. Americans with Disabilities Act Paratransit Funding Coalition.
MIS/C that the Commission become an active participant on the ADA Paratransit
Funding Coaltion and Contribute $5,000 to support consultant services in Washington
D.C.
Page 3
Budget/Finance Committee Meeting Minutes
February 1, 1995
7D. Petroleum Violation Escrow Account Proposed Projects.
No action was taken on this item. Staff was directed to amend memorandum to
provide additional funding and project information for the Commission.
7E. Request for Financial Support from the Office on Aging to Implement a Senior Needs
Assessment.
M/S/C that the Commission contribute $5,000 ($3,500 Measure A Specialized Transit
and $1,500 Local Transportation Planning Funds) towards completion of the Riverside
County Office on Aging County -wide Needs Assessment.
7F. Applied Management and Planning Group Contract Amendment for Measure A
Commuter Assistance Program Evaluation Survey.
M/S/C that the Commission: 1) Approve an amendment to the existing Applied
Management & Planning Group contract to add analysis of 570 Club Ride member
survey to the scope of service at an additional cost of $6,498; and 2) authorize the
Executive Director to execute the contract amendment, pursuant to Legal Counsel
review, on behalf of the Commission.
8. SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE).
8A. Agreement Between Riverside County SAFE and RMSL Traffic Systems for Call Box
Site Accessibility Survey and Re -Certification.
The Budget/Finance Committee determined not to go forward on this site accessibility
survey and recertification until such time as the Interim Final Rules to the ADA
Architectural Guidelines is adopted by the Department of Justice and Department of
Transportation.
9. COMMUTER RAIL.
9A. Vine Street Improvements 1Metrolink Station).
M/S/C that the Commission approve payment to the City of Riverside from the Measure
A Rail Program in an amount up to $20,000 for costs associated with alternative
improvements, negotiated by the City of Riverside with adjacent property owners, in
lieu of installing a traffic signal on Vine Street previously required as a condition for
approval of the Downtown Station construction project.
9B. Amendment 2 to Contract RO9324 with Daniel, Mann, Johnson & Mendenhall INC.
IDMJM) to Perform Final Design and Prepare Construction Drawings for the La Sierra
Metrolink Station.
M/S/C that the Commission approve Amendment #2 to contract RO-9324 for the
performannce of the final design and preparation of construction drawings for the La
Sierra Station for an amount of $175,412 subject to Legal Counsel review and
approval.
Page 4
Budget/Finance Committee Meeting Minutes
February 1, 1995
10. ADJOURNMENT
There being no further business to come before the Budget and Finance Committee, the
meeting was adjourned at 2:35 p.m.
spectfully submitted,
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Cle of the Commission
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AGENDA ITEM #5A
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Dean Martin, Controller
THROUGH: Jack Reagan, Executive Director
SUBJECT: Earthquake Insurance
The Commission's earthquake insurance has been cancelled by our insurance provider.
The reason for cancellation was the construction type of our building which is
unreenforced brick. Our insurance agent, Schrimmer Insurance, has been able to
obtain another provider. However, the Commission's insurance premium would
increase from $1,600 to $10,000 annually, an increase of 525%. This was the least
expensive premium available from a acceptably rated insurance company.
The coverage is for contents, meaning furniture and equipment, and does not cover
damage to the building(a responsibility of the landlord), or bodily injury or death. The
value of the contents is approximately $800,000. The deductible is ten percent
(10%) or $80,000.
Should staff continue to obtain the insurance despite a 525% increase in the
premium, or should the Commission be prepared to cover any potential losses out of
operating funds? Despite the significant increase, it would take many years for the
premium paid to match the potential pay out from insurance in the event of and
earthquake. On that basis, staff recommends that the Commission obtain the
insurance even at a $10,000 annual premium.
STAFF RECOMMENDATION:
That the Commission authorize the Executive Director to obtain earthquake insurance
coverage in an amount not to exceed $10,000.
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AGENDA ITEM #5B
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Dean Martin, Controller
THROUGH: Jack Reagan, Executive Director
SUBJECT: Final Management Letter Report and Audit Results
At the December meeting, Ernst & Young was present to provide preliminary audit
results and management letter comments. The audits are now complete and the
management letter comments have been finalized. Ernst & Young will review the final
results with the Budget and Finance Committee.
Staff will provide responses to the management letter comments at the April meeting.
STAFF RECOMMENDATION:
That the Commission receive and file.
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F:\USERS\PREPRINT\MAR.95\AUDIT.DM
AGENDA ITEM #5C
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Dean Martin, Controller
THROUGH: Jack Reagan, Executive Director
SUBJECT: Investment Policies
The Commission's Administrative Code requires the Commission's Fiscal Officer to
deposit all Commission receipts in the Commission Treasury. The Code does not
define what the Commission Treasury is. In practice, the Commission has used the
County of Riverside Treasury as the depository for all Commission funds except bond
proceeds. This practice has developed over the years primarily as a result of the
Commission's role as administrator of the Local Transportation Funds(LTF). The LTF
monies by law must be deposited into and maintained by the County of Riverside.
All bond proceeds have been deposited per the terms of our bond indenture. To date
the investment instruments used for bond proceeds have been obligations of or
unconditionally guaranteed by the United States government, guaranteed investment
contracts or their equivalent with providers possessing ratings in the two highest
rating categories from Standard & Poors and Moodys, and shares of beneficial interest
in diversified management companies (i.e., pools such as CAMP).
Staff recommends that the above practices be adopted as Commission policy. All
Commission funds from sources other than long term debt issuances are to be
deposited with the County of Riverside Treasury. Staff believes this to be prudent
for a number of reasons. First, the County has staff whose sole responsibility is to
invest surplus cash, and the current county treasurer has many years of experience
with a proven track record based on conservative and prudent practices. Second, the
County's pool has been recently reviewed by the rating agencies and found to contain
minimum risks with no leverage. Finally, there is legislation under consideration at the
state level that will require more stringent oversight of county pools.
Bond funds should continue to be invested per the terms of the bond indentures with
the additional requirement that any investment used must be reviewed and approved
by the Commission. Any subsequent changes would also require Commission review
and approval.
Staff further recommends that the Commission designate the Budget and Finance
F:\USERS\PREPRINT\MAR.95\INVSTPOL.DM
Page 2
Committee as the body charged with investment oversight, and grant that committee
the authority to authorize investment changes if market conditions and timing require
a decision prior to a regularly scheduled Commission meeting. Any decision made
would be communicated to the Commission at its next meeting. Any investment
decisions on funds held in trust(i.e., Coachella Valley regional arterial funds) should
be fully discussed with and disclosed to the affected agency.
STAFF RECOMMENDATION:
That the Commission's investment practices should be adopted as policy as follows:
1) All monies from sources other than long term debt proceeds should be
deposited with the County of Riverside Treasury.
2) Long term debt proceeds must be deposited per the terms of the indenture and
must be reviewed and approved by the Commission.
3) Appoint the Budget and Finance Committee to act on behalf of the Commission
as an investment oversight body. All actions taken by this body must be
reported to the full Commission.
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AGENDA ITEM #5D
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Dean Martin, Controller
THROUGH: Jack Reagan, Executive Director
SUBJECT: Local Transportation Fund Annual Apportionment
The Auditor Controller for the County of Riverside has concurred with staff's estimate
of $24,900,000 for 1995/96. The estimate conservatively assumed an inflationary
rate of 2.9% with no real growth. The breakdown per area is shown in detail on the
attached schedule.
Western County has available $17,879,265, Coachella Valley $4,909,649, and Palo
Verde $307,040. The amount available for the Pedestrian and Bicycle program is
$471,346.
STAFF RECOMMENDATION:
That the Commission approve the Local Transportation fund estimate for fiscal year
1995/96 in the amount of $24,900,000.
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F:\USERS\PREPRINT\MAR.95\LFTAPP96.DM
LOCAL TRANSPORTATION FUND
RIVERSIDE COUNTY
1995/96 APPORTIONMENTS
Estimated Carryover (Unapportioned) 10
Est Receipts $24,900,000
TOTAL $24,900,000
Auditor $12,000
CTC Admin. $500,000
CTC Planning (3%) $747,000
SCAG Planning $73,700
BALANCE $23,567,300
SB 821 (2%) $471,346
BALANCE AVAILABLE $23,095,954
ANNUAL
POPULATION APPORTIONMENT
% of Total
Western 77.4130% $17,879,265
Coachella Valley 21.2576% $4,909,649
Palo Verde Valley 1.3294% $307,040
100.00% $23,095,954
NOTES: Estimate for Planning Purposes, subject to change
AGENDA ITEM #5E
March 2, 1995
DATE:
TO:
FROM:
THROUGH:
SUBJECT:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Budget and Finance Committee
W. Dean Martin, Controller
Louie Martin, Project Controls Manager
Jack Reagan, Executive Director
Quarterly Financial and Cost & Schedule Reports
Attached are Combining Statements of Revenues and Expenditures and Changes in
Fund Balances (Unaudited) and the Highway and Rail Projects quarterly budget report
for the Quarter Ending December 31, 1994. Also attached is the cost and schedule
status of the Measure A Contracts. The contracts are segregated by Measure A Plan
category and includes Highway, Rail and other plans and programs. The cost
information includes Commission authorized funds to date, contractual commitments
to date, current monthly expenditures, and total expenditures to date. The cost and
schedule reports are through the month ending January 31, 1995, prepared by
Bechtel Civil, Inc.
Detailed supporting material for all Contracts and Cooperative Agreements is available
form Bechtel Staff. Staff will be available at the meetings to answer any questions.
STAFF RECOMMENDATION:
That the Commission receive and file.
LM:jw
Attachments
STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCES -ALL FUNDS
BUDGET VARIANCE EXPLANATIONS
DECEMBER 31, 1994
Sales Tax Revenues:
Included in sales tax revenues is the annual TDA allocation for planning and administration, and
for commuter rail. Actual Measure A sales tax receipts to date have increased at slightly better
than the rate of inflation(4.4%).
DMV User Fees
DMV user fees have only been received through the month of October. The State has historically
been two months behind in remitting DMV user fees.
Interest Income
Interest income from the County is posted quarterly in arrears. Second quarter interest earnings
will not be totally posted by the County until February.
Reimbursements
SB300 reimbursements will occur in late spring as we near completion on current construction
projects. Reimbursement from Caltrans for Route 74 will be removed with mid year budget
revisions. CMAQ funding for rail stations will not occur for at least two years. CMAQ
reimbursement will be removed in the revised 94/95 budget.
EXPENDITURES
Office Lease
This category shows slightly over budget because the Commission had paid its lease through
January 1995.
Local Distributions
WRCOG has received the entire allotment for Western County LTF planning funds. CVAG has
not yet submitted their claim for Coachella Valley LTF planning funds.
General Note: The first quarter of the year is primarily directed toward completing end of the
year activities. Most vendors do not even began to bill us for current year activities until the
month of September. Therefore, first half of the year numbers typically are considerably under
budget. Most of the categories will begin to reflect more accurately in relation to the budget by
third quarter of the fiscal year.
RCTC MEASURE A HIGHWAY/RAIL PROJECTS
QUARTERLY BUDGET REPORT
PERIOD ENDING DECEMBER 31,1994
PROJECT
DESCRIPTION
CITY OF CORONA LOAN
CITY OF MURRIETTA LOAN
ROUTE 60
ROUTE 74
ROUTE 79
ROUTE 86
ROUTE 111 PROJECTS
ROUTE 91
1-215 PRO JECTS
INTERCHANGE INPROV. PROGRAM
BECHTEL PROJECT MGMT SERV.
PROGRAM PLAN & SVCS.
PARK -N -RIDE
COMMUTER RAIL
TOTALS
NUMBER OF INVOICES PROCESSED
NUMBER OF INVOICES PAID FOR
COMMISSION
AUTHORIZED
ALLOCATION
$5,212,623
$17,000,000
$3,839,295
$11,542,627
$53,150,069
$21,334,078
$1,854,115
$55,016,393
$39,486,504
$8,378,848
$10,098,912
$8,648,340
$4,605,759
$93,331,013
$333,49$,576.
FOR QUARTER
QUARTER
C ONTRACTURAL
COMMITMENTS
TO DATE
$5,212,623
$2,250,000
$3,411,944
$11,542,627
$41,415,339
$17,367,369
$1,604,215
$49,568,852
$38,210,721
$7,678,823
$9,850,912
$8,599,357
$4,605,759
$93,204,833
$294,523,374
846
790
Page 1 of 1
% COMMITTED
AGAINST AUTH.
ALL OCATION
100.0%
13 .2%
88.9%
100 .0%
77.9%
81.4%
86.5 %
90.1%
96 .8%
91.6%
97.5%
99.4%
100.0%
99 .9%
89.3%
EXPENDITURE FOR
QUARTER ENDING
Dec ember 31, 1994
$28,330
$52,507
$3,392,644
$26,005
$912,054
$21,088
$125,837
$429,856
$16,242
$304,263
$1,134,734
$6,443,560
EXPENDITURES TO
DATE THRU
December 31, 1994
$5,212,623
$1,140,487
$2,821,051
$10,400,848
$22,158,306
$17,137,436
$1,302,623
$42,763,839
$35,941,397
$3,481,981
$8,530,570
$6,445,099
$3,591,356
$85,368,120
$246,295,736
RCTC MEASURE A HI GHWAY/RAIL PROJECTS
BUDGET REPORT BY ROUTE
PROJECT
DESCRIPTION
ROUTE 60 PROJECTS
Preliminary Engrg/Environ
(R09218,9232,9303,9304,9305,9306)
SUBTOTAL ROUTE 60
ROUTE 74 PROJECTS
Cooperative Agreement
Preliminary Engrg/Environ/Final Engrg
( R09012,9106,9115,9117,9122)
Construction & ROW (R0 9225,9226,9206,9207)
(9012 Constr./ROW Only)R09329,9330,9331)
SUBTOTAL RO UTE 74
ROUTE 79 PROJECTS
Preliminary Engrg/Environ./ROW
(R09111,9112,9116,9118,9301,9302,9337,9306)
Lambs Canyon Project (R09423,9429,9518)
Sanderson Project (R09011)
SUBTOTAL ROUTE 79
ROUTE 86 PROJECTS
Final Design (R08907)
Construction & Mitigation
(R09213,9227,9342,9343,9106)
SUBTO TAL ROUTE 86
ROUTE 111 PROJECTS
Corridor Study (R09016,9219,9234,9523)
SUBTOTAL ROUTE 111
COMMISSION CONTRACTURAL % COMMITTED EXPENDITURE F OR % EXPENDITURES
AUTHORIZED COMMITMENTS AGAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE AGAINST
ALL OCATION TO DATE ALL OCATION January 31 .1995 TO DATE COM MITMNTS TO DATE
33,839,295
33,839,295
(4)
33,358,713
$8,183,914
$11,542,627
38,961,366
$21,073,703
323,115,000
353,150,068
31,219,000
320,115,078
(4)
$21,334,078
$1,854,115
31,864,115
33,411,944
33,411,944
33,358,713
38,183,914
$11,1342,621
$6,455,649
$19,937,168
313,022,522
341,415,339
31,219,000
316,148,369
(4)
$17,367,369
31,604,215
$1,604,215
Page 1 of 4
88.9 %
88.9%
100 .0%
100.0 %
100 .0%
94.4%
94.6 %
56.3%
77.9%
100.0%
80.3%
81.4%
86.5%
86.5%
$5,064
35,064
$4,436
37,373
$11,809
$8,712
31,585,441
31,584,153
30
31,134
$1,134
$2,826,115 82 .8%I
$2,826,115 82 .8%
32,937,277 87 .5%
37,475,380 91 .3 %
310,412,657 90.2%
38,033,407 95.0 %
35,189,861 26.0%
310,529,191 80.9 %
323,762,459 57 .4%
31,210,000 99.3 %
315,927,436 98.6 %
$17,137,435 98.796
31,303,757 81.3 %
31,303,757 81.3%
RCTC MEASURE A HIGHWAY PROJECTS
BUD GET REPORT BY R OUTE
PROJECT
DESCRIPTION
ROUTE 91 PROJECTS
M agnolia to OCL (HOV) R08801,8901,8902,9001
9002,9133,9214,)
City of Corona (Smith, Maple, Lincoln IC) (3)
Magnolia to Mary
(R09101,9102,9103,9105,9212,9415, 9308)
SR71 to 1-15 (R0 9123,9128,9129,9130)
I-15 to 1-215 (R09131)
McK nley Undercrossing (R09326)
Van Buren Blvd. Frwy Hook Ramp
SUBTOTAL ROUTE 91
1-215 PROJECTS
Preliminary Engrg/Environ. (R09008, 9018) (5)
Right -of -Way (R09003, 9004,9009,9336, 9222
0007PR1 /2& 0007PR3/4, 0007H83-5,9411)
SUBTOTAL 1.216
INTERCHANG E IMPRO V. PROGRAM
Prelim. Engrg (PSR'S) (9107,9124-9127 )
RT91 Interchange (Maple & Lincoln) (3)
Eastridge Overcrossing (R09132)
Galena Interchange (R09014)
Yuma IC Final Design (PS&E) R09428
Yuma IC (City of Norco R09237)
SUBTOTAL INTERCHANGE
BECHTEL PROJECT MG MT SERV.
(808900,9000,9100,9200,9300,9400,9500)
SUBTO TAL BECHTEL
(1)
C OMMISSI ON C ONTRACTURAL
AUTHORIZED CO MMITMENTS
ALL OCATION TO DATE
$30,982,198 $27,055,658
$8,104,137 $7,015,976
$10,812,508 $10,530,460
$3,393,807 $3,261,015
$108,792 $108,792
$1,614,951 $1,614,951
$2,300,000
355,019,393 $48,586,852
% C OM MITTED EXPENDITURE FOR % EXPENDITURES
AGAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE AGAINST
ALLOCATION January 31, 1995 TO DATE COMMITMNTS TO DATE
87.3%
86 .6 %
97.4%
96.1%
100 .0%
100 .0 %
90,1°%
$6,726.504 $5,450,721 81 .0 %
$32,760,000
539,486,$04
$3,666,628
$1,288,240
$1,500,000
$73,980
$1,200,000
$650,000
$8,378,849
$10,098,912
$10,098,912:
$32,760,000 100.0%
$38,210,721 96.8°%
$3,666,628 100.0%
$1,288,240 100.0%
$900,000 60.0%
$73,980 100.0%
$1,099,975 91.7%
$650,000 100.0%
57,678,823 s1.6%
$9,850,912
$9;854,912
Page 2 of 4
97. 5%
9L5%
$502,133
$347
$502,480
$39,523
$4,256
643.779
$9,431
$73, 980
$48,974
$132,366
$111,679
9111,679
$26,878,754
$7,015,976
$6,620,462
$2,642,335
$108,792
$1,319,473
$43.268 ,319
$5,289,340
$30,695,836
535,986,176
$1,807,046
$1,288,240
$73,980
$165,100
$280,000
63,614,366
$8,642,249
99,642,249
99.3%
100.0 %
62 .9 %
87.3%
97.0%
93.7 %
94.2%
49.3%
100.0 %
100.0%
15.0%
43.1%
47.1%
87 .7 %
87.7%
RCTC MEASURE A HIGHWAY PR OJECTS
BUDGET REPORT BY R OUTE
COM MISSION CONTRACTURAL
PR OJECT AUTH ORIZED C OMMIT MENTS
DESCRIPTION ALLOCATI ON TO DATE
PROGRAM PLAN & SERVICES
Program Studies
(R09006,9010,9013,9108,9119, 9227
9307,0007PC2/3/4-SACOG/DTIM)
Corridor Studies
(R09017,9110,9120)
M apping Control/QA (R09007)
SUBTOTAL PROGRAM PLAN & SVCS.
PARK -N- RIDE/INCENT. PROGRAM
(R09113,9114,9121,9134,9202,9203,9412,9413
9204,9205,9211,9210,0007CA2/3,Impr,9410
9236,9311,9328,9332,9344,9401,9402,9403,9418
9501-9506,9514-9517,9519)
SUBTOTAL PARK -N -RIDE
COM MUTER RAIL
Studies/Engineering
(R09021,9105,9220,9309,9319,9321,9310)
9325,9235,9323,9327,0007RS3-BB&K only,
93209322,93249333,9345,9414,9227,9420)
Station/Site Acq/OP Costs
(RO8905,9201,9209,9009,9221,9223,0007RF3/4
9224 , 9417, 0007RA2-4, 9416,9424,9510, IMPR.
0007RS3 BB&K,9335,9341,9340,00041P3,9521)
SUBTOTAL COMMUTER RAIL
TOTALS
NOTE: (1) Loan against Interchange Improvement programs.
$5,275,161
$689,450
$2,683,729
$8,648,340
$4,605,759
$4,605,759
$3,972,273
$89,358,740
$93,331,013
$307,4. 48;868
$5,275,161
$640,467
$2,683,729
$8;599,357
$4,605,759
$4,605,759
$3,846,093
$89,358,740
$93,204,833
$283,688,887
% COMMITTED EXPENDITURE F OR % EXPENDITURES
AGAINST AUTH. M ONTH ENDED EXPENDITURES TO -DATE AGAINST
ALLOCATION January 31, 1995 TO DATE C OM MIT MNTS TO DATE
100 .0 %
92.9%
100.0%
919,466
100.0 %
100.0%
96.8 %
100.0%
99.9%
92. 3%
$931
$931
$47,667
$47,087
$55,348
$23,829
$70,177
$2,5310.258
(2) May be reduced by passage of SB 300 funds.
(3) RCTC project actual s hare a fter portion allocated to RT 91, IC Improvemen t Program (loan) & Local Streets & Roads Program.
(4) RCTC portion only of Caltrans Contract
(5) SANBAG responsible for 25%
Report does not include Legal and Financial services or salary and fringe benefits
All values are for total Project/Contract and not related to fiscal year budgets.
Page 3 of 4
$3,199,583
$628,900
$2,617,547
$8,449,030
$3,639,023
33,639,1!23
$3,824,280
$81,623,017
$85,447,207
$242.472,884
60 .7%
98 .2%
97 .5%
76.6%
79.0 %
70.0%
99 .4 %
91.3 %
91.7%
85.6%
Sf otus Mo. Ending 1/31/95
RCTC MEASURE A HIGHWAY/L OCAL STREETS & ROADS PROJECTS
BUDGET REPORT BY PROJECT
EXPENDITURE F OR TOTAL
PROJECT APPROVED MONTH ENDED EXPENDITURES
DESCRIPTI ON CO MMITMENT ,lanuary 31, 1995 TO DATE
CITY OF MURRIETA
Loan Agreement 1-15/1-215
Interchange improvements (R09334)
SUBTOTAL MURRIETA LOAN
CITY OF CANYON LA KE
Final De sign and Construction of
Railroad Canyoh Rd Improvements (R09422)
SUBTOTAL CANYON LAKE LO AN
CITY OF CO RONA
Smith, Maple & Lincoln Interchanges &
Storm drainage structure
$17,000,000
$17,000,000
$1,600,000
$1,600,000
$5,212,623
$5,212,623
$O
$0
$0
$2,379,711
$2,379,711
$1,600,000
$1,600,000
% EXPENDITURES
L OAN OUTSTANDING TO -DATE A GAINST
BALANCE COMMITMENT APPROVED C OMMIT.
$1,140,487
$1,140,487
$1.600,000
$1,$00.000
$15,&:59,513
$16,80 .;9,513
>0
$0
$5,212,623 $5,212,623 $0
SUBTOTAL Ct'TY OF CORONA $0 $5,212,623 $s;272,623 S0
TOTALS 523.812,823 SO $9492,334 $7.003410 $18,899,013
NOTE: (1) Loan against interchange improvement programs
(2) May be reduced by passage of SB 300 funds.
All values are for total Project/Contract and not related to fiscal year budgets.
14 .0%
14.0%
100.0%
100.0%
100 .0%
100.0%
38 .696
Page 4 of 4
St atus Mo. Endi ng 1/31,96
J
1492
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11
1993
AIM IJ
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RT74 I15 TO 7TH 5T - WIDEN TO 4 LANES
1995
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PRELIMINARY ENGI1NEERING E ENVIRONMENTAL
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RIGHT OF WAY
PRELIMINARY ENGINEERING & ENVIRONMENTAL
RIGHT OF WAY (ENGINEERING ONLY)
1997
11
5
0
N
F IM
1 FINAL DESIGN AND PS&E
1998
A[MIJ
J
A15
CONSTRUCTION
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1999
FIMIARIJ
RT74 G ST TO I215 - WIDEN TO 4 LANES
RT79 GILMAN SPR TO 15T ST - WIDEN TO 4 LANES
PRELIMINARY ENGINEERING & ENVIRONMENTAL
PRELIMINARY ENGINEERING & ENVIRONMENTAL
FINAL DESIGN AND PS&E
RIGHT OF WAY I
I CONSTRUCTION
(CONSTRUCTION NOT PROGRAMED AS YET)
RT79 KELLER ST TO NEWPORT ST - WIDEN TO 4 LANES
PRELIMINARY ENGINEERING & ENVIRONMENTAL
I RIGHT OF WAY
[CONSTRUCTION NOT PROGRAMED AS YET)
PT 79 NEWPORT TO NEWPORT GAP
RT91 MAIN 5T TO MAGNOLIA AVE - MEDIAN HOV
iq CONSTRUCTION
RT91 ORANGE COUNTY LINE TO MAIN ST - MEDIAN HOV
1 CONSTRUCTION
PRELIMINARY ENGINEERING & ENVIRONMENTAL
JOB COMPLETE
JOB COMPLETE
RT91 MAGNOLIA AVE TO MARY ST - MEDIAN HOV
FINAL DESIGN AND PS&E
!`, RIGHT OF WAY CERTIFICATION ONLY
RT91 5R71 TO I15 - OUTSIDE WIDENING
Plot Date 16FEB95
Data Date 1FEB95
Protect Start 2JRN89
ProJect Finish 18FEB04
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J 5u. wry Da nTerly Dates
a Cr tiol Designator
6•r XI iriag ActivIty
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CONSTRUCTION
9re! Sot
RIVERSIDE COUNTY TRANSPORTN COMMISSN
RCTC LEAD AGENCY
SUMMARY SCHEDULE
PRELIMINARY ENGINEERING ii ENVIRONMENTAL
BECHTEL CORP
Date Revisio n
Checked
App roved
F ADStAlvelfiel(WISUrF FC [a]
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1492
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a
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1993
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510
IN
JJF[MIA
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RT111 CORRIDOR IMPROVEMENTS ( 6 LOCATIONS )
J
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RT215 E60/215 JCT TO SBCL - WIDEN TO 8 LANES
A
5
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1946
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1947
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1948
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1499
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RT215 60/91/215 CONN B 60/91/215 TO E60/215 JCT
PRELIMINARY ENGINEERING B ENVIRONMENTAL
COMMUTER RAIL DOWNTOWN INTERIM STATION
PRELIMINARY ENGINEERING B ENVIRONMENTAL
FINAL DESIGN B PROCUREMENT
4 RIGHT OF WAY
CONSTRUCTION
COMMUTER RAIL PEDLEY STATION
PRELIMINARY ENGINEERING & ENVIRONMENTAL
JOB COMPLETE
PRELIMINARY ENGINEERING B ENVIRONMENTAL
FINAL DESIGN AND PS&E
RIGHT OF WAY
CONSTRUCTION
COMMUTER RAIL WEST CORONA STATION
JOB COMPLETE
COMMUTER RAIL LA SIERRA STATION
PRELIMINARY ENGINEERING B ENVIRONMENTAL
1 FINAL DESIGN AND PSBE
CONSTRUCTION
COMMUTER RAIL CITY OF PERRIS STATION
I �
1
PRELIMINARY ENGINEERING & ENVIRONMENTAL
I�I FINAL DESIGN AND PS&E
CONSTRUCTION
STUDY
COMMUTER RAIL - HIGHGROVE LAYOVER B CONN TRACK
I I
COMMUTER RAIL - SAN JACINTO RAIL LINE STUDY
Plot Date 16FEB95
Data Date 1FEB95
Project Start 2JANB9
Project Finish
1 PRELIMINARY ENGINEERING & ENVIRONMENTAL
FINAL DESIGN AND PS&E
CONSTRUCTION
h L. 1 Pr(ge a ate
dr r rile rlwtdF1.y xti. lty
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STUDY
RIVERSIDE COUNTY TRANSPORTN COMMISSNFa it 2a
RCTC LF^n AGENCY
SUMMARY 3CHEDULE
hate
BECHTEL CORP
Revisio n
Checked[ Appr oved
1c1 Pr Systems, Inc.
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992
J IA [510 IN ID
1993
J]F[MIrIMIJIJIAISID INID
1994
J[F1MAIM1JIJ IHISIOINID
RT60 VALLEY WAY TO UNIVERSITY -WIDEN TO 6 LANES
J
1995
F 1M IA AN EJ jJ IA ES IO IN ID
1996
JFMAMJJASOND
1997
J F M ALMLJIJIAI5I0INID
] PRELIMINARY ENGINEERING & ENVIRONMENTAL
1 FINAL DESIGN AND PS&E
RT60 I215 TO REDLANDS BLVD - WIDEN TO 6 LANES
RIGHT OF WAY
1998
JFMAMJJAS IO IN ID
PRELIMINARY ENGINEERING B ENVIRONMENTAL
RIGHT OF WAY
RT60 VALLEY WAY TO JCT I15 - WIDEN TO 8 LANES
RT86 DILLON RD TO AVE 58 -WIDEN
RIGHT OF WAY
RIGHT OF WAY
CONSTRUCTION
FINAL DESIGN AND PS&E
PRELIMINARY ENGINEERING B ENVIRONMENTAL
FINAL DESIGN AND PS&E
JOB COMPLETE
JOB COMPLETE
999
JFMAMJ
CONSTRUCTION
CONSTRUCTION
RT86 AVE 66 TO AVE 58 - WIDEN
FINAL DESIGN AND PS&E
RIGHT OF WAY
RT86 AVE 82 TO AVE 66 - WIDEN
!•NI1 FINAL DESIGN AND PS&E
RIGHT OF WAY
Plot Date 16FEB95
Data Date 1FEB95
Pro ject Start 2JRN89
Pr oject Fin ish 18FEB04
[c1 Primavera Systems, Inc,
I Su ..rr A. riEerlr a tes
Z Cr ItIca! Dealgnafer
P -o7yee Bar
O /r Ml ieatene /F Ieg fretiy lty
Sheet I of
RIVERSIDE COUNTY TRANSPORTN COMMISSN
CALTRANS LEAD AGENCY
SUMMARY SCHEDULE
BECHTEL CORP
J
iA
1492 l993
IONJ IF IM_IA
IM !J IJ [A151,0 IN
RT 60 GALENA INTERCHANGE
JIFJM]ALrs1JIJIAisl0]NIDJjFZM!ALM
RT74 7TH ST TO G STUN PERRIS) - WIDEN TO 4 LANE
FINAL DESIGN AND PS&E
CONSTRUCTION
RT79 SANDERSON BRIDGE REPLACMNT(S JACINTO RIVER)
y PRELIMINARY ENGINEERING & ENVIRONMENTAL
] FINAL DESIGN AND PS&E
a RIGHT OF WAY
1995 J 1495 f 1997 � 1998 1999
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COUNTY OF RIVERSIDE
PRELIMINARY ENGINEERING & ENVIRONMENTAL
JOB COMPLETE —CITY OF PERRIS
RT9t SMITH/MAPLE/LINCOLN OVERCROSS-WIDEN TO 4 LN
FommEIIIII-1 CONSTRUCTION
CONSTRUCTION
JOB COMPLETE —COUNTY OF RIVERSIDE
RT91 VAN BUREN BLVD/FWY HOOK RAMP
Plot Date 16FEB95
Data Date WFEB95
Project Start 2JAN89
Project Finish 18FEB04
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es
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JOB COMPLETE —CITY OF CORONA
PRELIMINARY ENGINEERING & ENVIRONMENTAL
]
FINAL DESIGN AND PS&E
RIGHT OF WAY
r 1
CONSTRUCTION
CITY OF RIVERSIDE
RIVERSIDE COUNTY TRANSPORTN COMMISSN
OTHER AGENCIES AS LEADS
SUMMARY SCHEDULE
Date
BECHTEL CORP
T�eVision
Checked
APProved
mp11111h0911tl iN 001
BUDG E_ VS. A CTUAL
OF THE RIVE RSIDE COUNTY T RA NSPOR TATIO N COMMISSION
For Six Months Ending December 31, 1994
REVENUES
R emaining Percent
A ctu al Budget Balanc e Utilizatio n
Sales tax Alloc atio ns 27,750,985 53,505,991 $25,755,006 52%
D MV User Fees 250,782 1,000,000 $749,218 25%
Interest in come 1,282,751 2,892,946 1,610,195 44%
Reimbu rsements 1,516,828 20,077,198 18,560,370 8%
Other income 31,812 1,373,944 1,342,132 2%
TOTAL REVENUES 30,833,158 78,850,079 48,016,921 39%
Pro grams:
Freeway Se rvice Patrol (FSP) 228,988 616,993 388,005 37%
Call Box Main tenance 108,310 206,810 98,500 52%
Ca11 Box Installa tion 0 0 0 0%
Call Bo x Operation 48,879 281,250 232,371 17%
Measure A Mana ge men t 613,158 1,595,912 982,754 38%
Right of Way Acquisition 160,470 11,250,000 11,089,530 1%
Highway 8,865,348 29,481,524 20,616,176 30%
Local street an d ro ads 8,888,832 18,819,748 9,930,916 47%
Regional arterials 1,291,018 62,000,000 60,708,982 2%
ParkN Ride 22,809 72,300 49,491 32%
Commuter assistan ce 474,892 973,915 499,023 49%
Commu ter rail 3,034,910 9,008,600 5,973,690 34%
Special transp./tran sit 858,461 2,125,848 1,267 ,387 40%
TOTAL PROGRAMS 24, 596,075 136,432,900 111,836,825 18%
Local Distribu tions 269,850 377,790 107,940 71%
Capital O utlay 14,234 95,000 80,766 15%
TOT AL EXPENDITUR ES _ 26,228,875 140,572,247 114,343,372 19%
REVE NUES O VER (UNDER) E XPENDITUR ES 4,604,283 (61,722168) (66,326,451) -7%
OTHER FINA NCING SOURCES (USES)
Debt Pro ceeds 15,000,000 24,500,000 9,500,000 61%
Operating transfers in (o ut) (10,906,598) (24,622,847) (13,716,249) 44%
OT HER FINANCING SOUR CES(USES)
AND REVENU ES O VER(UND ER ) EXPEND ITURE 8,697,685 (61,845,015)
FUND BALANCE -July 1, 1994 136.259,887 154,579,389 18,319,502
EXPENDITURES
Administration:
Salaries an d ben efits 649,182 1,489,743 840,561 44%
Profession al services 303,945 947,720 643,775 32%
Office lease 83,872 156,292 72,420 54%
Legal services 191,113 508,400 317,287 38%
Other expenses 110,504 531,402 420,898 21%
Commission ers Per Diem 10,100 _ _ 33,000 _ 22,900 31%
TOT AL ADMINISTRATION 1,348,716 3,666,557 2,317,841 37%
FUN D BALANC E -Dece mber 31, 1994 $144.957.572 $92.734374 (52.223 .198)
COMBIN ED STATEMENT OF R EVENUES AND EXPENDI TURES AND CHANG ES IN FUND BALANCES
OF THE RIVERSIDE COU NTY TRANSP ORTA TION C OMMISSION
For the Six Months Ending D ec ember 31, 1994
D RAFT
West ern E ast ern West Cty W est Cty Coachella
Gen er al County County Comm Combining
RE VENUES - - - P aper Const C onst. SAFE / FSP _ Tot al
Sales tax allocations 3 ,857,699 17 ,051,363 6,841,923
D MV U ser Fees $27,750 ,985
Interest income 9,283 158,414 250,782 8250,782
Reimbursements 320,387 9 ,097 71,505 689,252
64,354 113,900 24,812 81,282,751
Other 1,181,380 157,193 81,516 ,828
31,812
TOTAL REVE NUES 3,931,336 17,355,488 7,162,310 1,190,477 831,812
71,505 689,252 432,788 830,833,157
OT HER FINANCIN G SOURCES (USES)
Debt Proceeds
Operating transfers in (o ut) 15,000,000 15,000,000
OTHER FINA NCING SO URCES(USES) (7,447,125) (3,428,034) 31,439
( ) (10,906,598)
AN D REVENUES OV ER(U ND ER) EXPEN DITU RE 1,206,327 497,641 580,772 7,423,711 (314,900) (653,054) (42,812) 8,697,683
FUN D BALANCE -July 1, 1994 2,485,349 14. 665.294 28.539.849 3,432. 773 19.940, 812 65,023.268
2,172,542 136 .259.887
FUN D BALANCP-nece mbe r 31, 1994 53.691,676 815,162.935 1,120. 621 810. 856,484 819425. 912 S64.3712I4 $2.129 ,730
8144,957.570
CK TOTAL 144,957,570
EXPENDITURES
Administration:
Salarie s an d benefits 435,601 194,105
Measure A managemen t 613,158 19,475 8649,182
Profession al serv ices 281,455 5,180 8613,158
Office lease 78,840 17,310 $303 ,945
Legal serv ices 119,278 5,032
57,573 $83,872
O ther expen ses 103,739 6,321 7,941 $191,113
Co mmissio ners Pe r D iem 9,494 6,765 $110,504
TOTAL A DMINISTRATION 1,028,407 870016 606 $10,100
,
Pro grams: 0 0 0 6,321 57,130 $1,961,874
Freeway Serv ice Patrol (FSP)
Call Bo x Maintenan ce 228,988 $228,988
CaII Bo x Installatio n 108,310 8108,310
Call Bo x Operation 3,625 83,625
Right of Way Acqu isitio n 34,597 45,254 $45,254
H ighway Engineering 125'873 $160,470
Highwa y Construction 828,452 27,756 $856,207
Local street an d roads 7'812'441 196,700 $8,009,141
6,237,327 2,651,504
Regional arterials $8,888,832
Park -N -Ride 22 809 1,291,018 51,291,018
Commute r Assistance 472,892 2,000 $22,809
Commuter rail 1,413,373 1,414,620 $474,892
Special tran sp. /tran sit 189,706 17 ,211 $3,034,910
358,461 500,000 TO TAL PRO GRAMS 386,178 $858,461
Lo cal Distribu tio ns 1,413,373 8,540,706 3, 153,504 8,766,766 386,405 1,335,985 269,850 523,982,918
Capital O utlay 13,380 $269,850
TOTAL EXPEND ITU RE854 $14.234
S
REVEN UES OV ER (U NDER) EXPEND ITURES - 2,725,009 9,410,723 3,153,504 8,766,766 386,405 1,342,306 444,161 526,228,876
1,206,327 7,944,766 4,008,806 (7,576,289) (314,900) (653,054) (11,373) $4,604,282
AGENDA ITEM #5F
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Dean Martin, Controller
THROUGH: Jack Reagan, Executive Director
SUBJECT: Revised 1994/95 Budget
Attached is a memo discussing significant changes to the 1994/95 Budget. As an
overview, revenues have declined 14% principally due to state reductions. Expenditures
have also declined by 40% from reductions in regional arterial expenditures and highway
expenditures for the Western County. Highway reductions are primarily from deleting right
of way acquisitions for Route 74. Route 91 has been reduced because expenditures were
accelerated in the latter part of the 93/94 fiscal year.
Due to the Western County highway expenditure reductions, commercial paper proceeds
have been reduced from $24,500,000 to $20,500,000. The reduction in commercial paper
was partially offset by the need to fund rail station construction that originally were going
to be CMAQ funded. The CMAQ funds will not be available for another two years. Once
the CMAQ funds are received the Commission will either retire the commercial paper or
fund other Measure A projects.
Ending fund balance will consist principally of bond proceeds including debt reserve funds.
In addition to the line item budget, a budget showing how resources are allocated to the
Commission's various programs and administrative support detail have also been included.
The Schedule of Recurring Contracts is also included for annual ongoing contracts of the
Commission. The Bechtel contract has been reduced while bond counsel and the financial
advisor have been increased. The increase in the Charles Bell contract is for additonal
services in the area of investments, and O'Melveny & Myers is for rail negotiations.
STAFF RECOMMENDATION:
That the Commission approve the Revised 1994/95 Budget as shown on the Budget
Comparative -By Line Item including the changes to the Schedule of Recurring Contracts.
:jw
Attachments
F:\USERS\PREPRINT\MAR.95\BDGTRV.DM
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
REVISED
1994/1995 BUDGET
TABLE OF CONTENTS
I. Notes to the Revised 1994/95 Budget
II. Line Item Budget
III. Components of Fund Balance
IV. Budget by Fund
V. Annual Program Budget
VI. Administrative Support
VII. Schedule of Recurring Contracts
Page 2
Page 6
Page 9
Page 11
Page 14
Page 17
Page 19
NOTES TO THE REVISED 1994/95 BUDGET
NOTES TO THE REVISED 1994/95 BUDGET
REVENUES:
Highway
Highway revenues include sales fax receipts of $15,151,938, SB300 reimbursements from the state of
$3,363,070 for Lambs Canyon, and reimbursements from Ca!trans of $983,000 for Gilman Springs grade
separation right of way acquisition and scheduling support provided to the Caltrans District 8 office by Bechtel.
Total Highway revenues of $19,498,008(exclusive of interest received on outstanding loans —see Other
Revenues), have been reduced $8,876,630 principally as a result of the State of California's transportation
funding predicament. Funds originally earmarked for Route 74 right of way acquisitions are not available for
the foreseeable future.
Commuter Rail
Rail revenues include sales tax receipts of $5,529,052, state Transit Capital Improvement(TCI)) grants of
$1,125,000 as reimbursements for amounts previously expended for rail studies and preliminary engineering.
Congestion Mitigation and Air Quality funds from the Federal govemment in the amount of $2,905,000 along
with Traffic Systems Management(TSM) monies amounting to $377,500 have been removed as those amounts
will not be available for at least another two years due to over allocation of CMAQ funds by the state. The
West Corona and the La Sierra stations, which were to be funded by CMAQ/TSM funds, will in the interim be
funded with commercial paper.
Transportation Development Act(TDA)
There are no changes to TDA funding levels.
Other Revenues
Other revenues of $4,553,937 consist of $524,937 from Caltrans for the Freeway Service Patrol Program,
$160,000 in estimated revenues from the Commission's various licenses and leases on rail and highway
properties, $480,000 interest earned on various loans, $350,000 pass thru environmental mitigation grant from
the state, and $2,889,000 from the Coachella Valley Association of Govemments(CVAG) as a set aside for
TUMF future expenditures. Information on TUMF collections and other regional arterial revenues are
maintained by the Coachella Valley Association of Govemments.
Total Commission revenues are projected to be $69,463,717 compared to $80,813,506 in the original budget.
Both budgets include Measure A sales tax receipts of $49,648,993. Commercial Paper Proceeds will decrease
from $24,500,000 to $20, 500, 000(for a total outstanding of $35,500,000) to fund projects in the Western
County. Service Authority For Freeway Emergencies(SAFE) user fees are projected to remain at
approximately $1,000,000. Interest earnings of $3,012,545 are slightly higher as investment returns have been
higher than anticipated.
EXPENDITURES:
Operating and capital expenditures for fiscal year 1994/95 are projected to be $66,917,853 (exclusive of net
debt costs of $24,355,186 and contingency of $1,750,000), a reduction of 46.3%. Total expenditures are
$110,470,577, a decrease of over 34% or $57,894,691. Much of the decline is attributable to the regional
arterial program which has been adjusted to $19,214,690 from $62,000,000 in projected expenditures.
Additional detail on regional arterial expenditues can be obtained from the Coachella Valley Association of
- 2 -
Governments. The remaining reduction is a result of right of way acquisitions on Route 74 and construction
of Lamb's Canyon.
Highway Expenditures
Highway expenditures budgeted at $2,359, 772 for engineering have been reduced by 30% or $1,011,947.
Most of this reduction can be explained by the fact that project start cites for both Route 111 and the Galena
interchange have been changed. The $3,002,837 decrease in highway construction is because a substantial
amount of work was completed in the 93794 fiscal year. The largest change in highway expenditures rs the
78.3% decline in right of way expenditures. That is a direct result of the state's transportation funding
difficulties and its inability to provide funding that the Commission had planned to use for Route 74 right of way
acquisitions. Total Highway expenditures for the year of $27,705,745 have been reduced 31.6%, or
$12,824,784 from the original budget of $40,531,529,
Commuter rail expenditures
Total commuter rail expenditures have been reduced nearly ten percent from $8,858,600 to $8,015.018. The
change is in construction and right of way. Construction of the two stations for the Riverside to Fullerton line
will begin in the current fiscal year, but will primarily be completed in 95196. The over two million dollar
reduction in construction was partially offset by the $1,200,000 lease of the La Sierra site not originally
anticipated to occur.
Special transportation,7ransit
Expenditures for programs for seniors and persons with disabilities have increased as a result of an additional
call for projects that occurred early in the fiscal year. The Commission approved the list of additional projects
at the August 1994 meeting.
State transit assistance expenditures have been adjusted to reflect actual Commission allocations to Sunline
and the Riverside Transit Agency.
Administrative
Administrative expenditures have been reduced by 5.8% from $815,690 to $767,750 due to reduced
communication charges and planned information/publicity endeavors that have been postponed till 95136.
There were no changes to either administrative or project salaries and benefits.
Motorist Assistance Expenditures
The Service Authority For Freeway Emergencies(SAFE) and the Freeway Service Patrol(FSP) have not
changed significantly from the prior budget. There is a small expansion of call boxes now planned to be
completed by the end of this fiscal year. An amount of $61,500 has been budgeted for that purpose. Our FSP
service is also being increased as reflected by the 9% increase in the budget for towing charges. There were
no changes in estimated revenues for either program.
Other expenditures
Most other professional services such as legal, financial advisory, auditing, legislative analyst, and project
management have all declined from prior year levels. Debt costs(reflected as operating transfers) have been
adjusted downward by 1.1% as a result of reduced commercial paper issuances.
- 3
Fund Balance
Fund balance at the beginning of the year has been restated to reflect actual results. The decline is a result
of expending our previously acquired land acquisitions. However, the reduction in the beginning fund balance
and in current year revenues has been more than offset by expenditure reductions(discussed in the
"Expenditures"section ). Estimated fund balance at June 30, 1995 is $115,261,144.
Regional Arterial $ 56, 248, 913
Debt Reserve 23,827,487
Highways/Rail 20, 458, 867
Motorist Assistance 2,190, 842
Transit 6,925,672
Designated and Unreserved 5,609, 361
Total $115 261,142
4
LINE ITEM BUDGET
SOURCES OF REVENUE:
Operating Revenues:
Sales Tax Revenues
Sales Tax TDA Planning & Administrative
Sales Tax TDA Transit Allocation
STA Transit Allocation
SAFE Fees
SB300 Reimbursements
Other Reimbursements:
TCI Reimbursements
Caltrans Reimbursements
Other Revenue
Interest Income
Total Operating Revenues
Commercial Paper Proceeds
Total Sources of Funds
EXPENDITURES:
Personnel Salary & Fringe
Services and Supplies
Fixed Assets
Other RCTC Direct Costs:
Bond Counsel
Financial advisory services
Legislative advocate
General legal counsel
Audit services
Measure:A program management
Other Professional Services
Total Other Direct Costs
Other Program Costs:
Prof_ Services -Elderly and:Disabled
Prof Services -Commuter Assistance
-.allbox Maintenance & Operation
49, 648, 993
1,281,000
2,576,000
1,920,172
1,000,000
3,000,000
3,382,500
587,500
10,218,198
4,262, 944
2936.199
80,813,506
24, 500, 000
105,313.506
49, 648, 993
1,281, 000
2,576,000
1,920,172
1,000,000
3,363,070
0
1,125,000
983,000
4,553,937
3.012,545
69,463,717
20, 500, 000
89,963,717
1,489,744 1,489,744
720,690 632,750
95,000 135,000
0
0
0
0
0
363,070
(3,382,500)
537,500
(9,235,198)
290,993
76.346
(11,349,789)
(4,000,000)
05,349.789)
0
(87, 940)
40,000
0.0%
0.0%
0.0%
0.0%
0.0%
12.1%
-100.0%
91.5%
-90.4%
6.8%
-14.0%
-16.3%
-14.6%
0.0%
-12.2%
42.1%
50,000 110,000 60,000 120.0%
150,000 115,000 (35, 000) -23.3%
96,000 46,000 (50, 000) -52.1%
508,400 508,400 0 0.0%
279,720 329,720 50,000 17.9%
1,595,912 1,350,000 (245,912) -15.4%
278, 427 311.525 33, 098 11.9%
2,958,459 2,770,645 (187,814) -6.3%
1,091,560
973,915
488,060
1,360,327
910,915
580,580
268,767 24.6%
(63, 000) -6.5%
92,520 19.0%
- 6 -
Ca llb o xInstallation
Freeway Service Patrol -Towing
Freeway Service Patrol-CHP Charges
Transit
Park 'N' Ride
Other
Total Other Program .Costs
Project Costs:
Highway Engineering
Highway Construction
Highway Right of Way
Regional Arterial
Prof. Services -Rail
Feasibility Studies -Rail
Commuter Rail Operations
Rail Engineering
Rail Right of Way
Rail Construction
Total Project Costs
Expenditures before distributions
and operating transfers
Operating Transfer Out
Intergovernmental Distributions
Total Expenditures
Excess(Deficiency) of Revenues
Over Expenditures
Contingency
Excess(Deficiency) of Revenues
Over Expenditures After Contingency
Fund Balance, June 30
Ending Fund Balance
0 61,500 61,500
526,312 57 3, 500 47,188 9.0%
39,254 33,000 (6,254) -15.9%
4,204,460 2,926,139 (1.278,321) -30.4%
72,300 52,300 (20, 000) -27.7%
495,000 455,000 (40, 000) -8.1%
7,890,861 6,953,261 (937,600) -11.9%
3,371,719
25, 909, 810
11,250,000
62, 000, 000
2,025,000
225,000
1,951,100
460,000
15,000
4.152 500
111,390,129
124, 544, 883
24, 622, 847
19 197.538
168,365,268
(63, 051, 762)
(2,388,378)
(65.440,140)
158,174, 513
92,734,373
2,359,772
22, 906, 973
2,440,000
19,214,690
2,025,000
250,000
1,889,200
539,000
1,215, 000
2.096.818
54,936,453
66, 917, 853
24, 355,186
19.197,538
110,470,577
(20, 506, 860)
(1,750,000)
(22, 256, 860)
137, 518, 004
115,261,144
(1,011,947) -30.0%
(3,002,837) -11.6%
(8,810,000) -78.3%
(42, 785, 310) -69.0%
0 0.0%
25,000 11.1%
(61, 900) -3.2%
79,000 17.2%
1,200,000 8000.0%
[2.085, 682) -49.9%
(56,453,676) -50.7%
(57, 627, 030) -46.3%
(267,661) -1.1%
0 0.0%
(57,894,691) -34.4%
42, 544, 902 -67.5%
638,378 -26.7%
43.183,280 -66.0%
(20, 656, 509) -13.1%
. 26,771 24.3%
COMPONENTS OF FUND BALANCE
Analysis of Fund Balance
Debt Reserve Funds
Coachella Valley Regional Arterial
Coachella Valley Highway
Westem County Highway/Rail
Western County Loans Receivable
Freeway Service Patrol
SAFE
State Transit Assistance
Special Transit
Designated Contingencies
Unreserved
Ending Fund Balance
23, 827, 487 20.7%
56,248,913 48.8%
10,373,114 9.0%
1,335,671 1.2%
8,750,082 7.6%
107,639 0.1%
2,083,203 1.8%
1,795,401 1.6%
5,130,271 4.5%
2,826,715 2.5%
Z782.646 2.4%
115.261,142 100.0%
9
BUDGET BY FUND
ANNUAL PROGRAM BUDGET
RIVERSIDE C OUNTY TRANSPORTATI ON COM MISSION
BUDGET BY FUND
FISCAL YEAR 1884/06
REVENUES
1171
1171
1175
1176
1177
1178
3211
3583
9916
9918
1813
9931
9010
Sales Tax Allocation -Non Measure A
Saks Tex Macaw A
Sales Tax-Higways
Saks Ta x - Regional Arterail
Sales Tax -Stree ts & Roads
Sales Tax -Trims6
M ale TrEnse Assistance
SAFE Fees
59300 Reimburse men t'
Relrnbursernerrts
Interest Income
Other Revenue
Commedelal Paper Proce eds
TO TAL REVENUES
APPROPRIATIONS FOR OPERATIONS
Appropriation Class Code 1-Salarles & Benefits
10070 Other Fringe Benefits
10101 Salaries
21201 Retirement
21303 Medicare
22101 tneunutce
22301 Nealh Insurance
22401 Dotal in surance
22504 Optical Insurance
24101 Deferred Ca mpenullon
TO TAL APPROP, CIA
Appro priation Class Cods 2 -Services & Supplies
30026 Eqen 1 Ma
30291 ORc.P Leese int s
32101 0:mm5m/
32702 Mail DD43vveeray9ona
34101 Household icons*:
35101 In surance
42101 Office E.ie naa
43111 Commissioners Per Diem
43802 Dahl Processkkqg
44101 Pu48catIona1Nolces
45107 RertVLease
46501 Training 3 Developemenl
411101 Special Deparhn ertisi Expense
48130 trifcrin stion/PuNcily
50101 Transportation End Travel
43101 Bald Counaal
43104 Financial Advisor
43158 Legiylathre Advocate
43701 General Legal Counsel
43166 Audi Se rvices
37136 Cal Box Maintenance
37137 Cell Box Installation
37138 Cal Box Opera tion
43021 Measure A Program Management
Ge neral
Fund
3.857.000
1.985.960
Fund
123
Fund
374
Fund Fund
742 743
1,000,000
18,743,488
13,831,627 667,282
1,703,953
Fund
744
1,937,502
5,188,672
4,520,839
1,291,668
Total
Fund Special
S40 Revenue
Fund
070
Fund
084
Fund
080
1,920,172
125,000 1,152,000
56,708 5.000 45,516 387,689 601,324 43,251
160,000 524 ,937 665,000 2,889,000
0
,1w,ti6e 5e9, 1 1, u4 o,ot e a6, *3,f or 067-,282 -16407b0S -T-,9133:423-
73,429
684.657
113,262
10,016
28,301
62,198
10,491
4,497
36,582
973,513
0
21,803
146,915
44,990
13,160
13,373
68,034
28,491
31,020
3,221
7.087
30,959
32,900
20,285
67,704
65,041
110,000
115.000
43,240
302,95 5,000
278,06
2,191
64,983
10,585
936
2,645
5,813
420
980
3,391
91,924
1,379
9,378
2,872
040
054
4,343
1 81
!I
10,015
300,956
46 ,387
4,279
12,091
213,572
4 ,482
1,921
15,504
e2VU7 0 -c 0-
2,760
10,405 139,978
1,632 50,000
297,500
61,500
282,780
1.300. 000
0
0
Total
Capital
Pr ojects
20,880,990
5,158,672
16,819,748
2,995,621
1,920,172
1,000,000
0 3 .363,070 3,363,07
1,152,000 831,000 631,000
1,082,760 1,065,199 792,858 35,000 1,893,057
4,098,937 162,000 133,000 295,000
0 20,500,000 20,500,000
56,696,920 - -;065799' -wryer u667:0712 25,aa{,1 de
12,206
365,919
56,972
5,215
14,738
32,365
5,462
2,341
18.695
516,131-
1,37
9,37
2'04040
054
1,e
,950
20e
452
1,976
2,100
1,295
4,322
4,152
0
0
2760
155,443
51,632
297,800
61,500
282,780
1,300,000
0-
50,000
50,000
50,000
50,000
T otal
3,857,000
1,985,960
20,680,990
5 ,168,872
18.619,748
2,995,621
1 ,920.172
1.000,000
3,36],070
2.108,000
3,012,545
4,563,937
20500000
,8SS7116
35,635
1,050,778
172,234
15,231
4394,556633
15.953
8.836
55,457
1,489,744
22,982
150,293
47,662
14,000
14,227
72,377
30,310
33,3,E
7,530
32,935
35,000
21,580
72,025
69,193
110,000
115,000
48.000
508,400
329,720
297,800
61,500
282,780
1.350,000
RIVERSIDE COUNTY TRANSP ORTATION COMMISSION
BUDGET BY FUND
FISCAL YEAR 1/114/18
T ole! T ot al
General Fund
F und Fund Fu nd Fund Fund Sps clal Fund
43051 Professional Servic es-Co nlrecls Fund 121 '1570- 742 743 Fund Fund Capital
43170 Profeesbns! Servic es-Hlphwa -jp0 "000 1(10 fl'1 744 840 Revenue 67i /�
75,000 T43 .00 /// Proje cts Tole!
43171 Profes sional Servkas-Right o Way 0 75,000 25,000 .71 T ep 43172 Pralessr0nel SrMce: •Reglanal Ar3srl p 0 75,000 1,065,000 1,30025 030 ,000 200,000
43173 PrafessloneI Services -Transit IArtProject 0 414,690 414,690 18,800,000 2,440,000 2,440,000
43175 commu te r Aas151anca 0 1,360,327 1,500,000 1,426,139 4,268,46818,800,060 19,214,890
43176 Commuter tell 175,000 910,915 910 915 1,288,486
551X5 FesalblIky 5lu ceea-Rair 250,000 1,850,000 1,150,000 910,915
43178 Feeil Highway Engineering0 350,000 0 2,420.000
43179 Highway Co nstru ction 350,000 425,000 250,000
43110 R Operations 1,889,2000 400.0001,547,390 1,972,390 2,922,390
43161 Rid Engineerin g 22,506,973 22,908,87
43182 Rd En n 0 539,900 022,908,973
43183 Rah Con struction 0 1,215,000 539,004 1,619,200
43184 Park N Ride 0 2,096.8180 1,215,000 539,000
41184 Pei Su pport 130 000 52,300, 2,096 .818 1,215,000
46185 Hlp��v�y Support 50,00C 52,300 2,096,518
75,003
300(X5 RCW�npineerlrg 0 75,900 50,000 52900
CHP Charges 75,000 180,000
33,030
50115 Tewlnp Service 0 573.500 33.000
33,000 0 37,382 37,38 37,E
573,500 573,500
0
0
TO TAL APPROP CLAS 4,150,008 63oo55 51 0,5(4 �06216 --0- 191 4.6 14[8,13Y 14,854,696 000" ,7 ,.$3 Z 25, 4(9„16, 48,[11,745 65,293,10e
o
Appropriations Class Code 34>ther Expenditures
o
72852 Local streets8 roads 0
377,790 13,631,627 887,282 4,520,839
Appropriation s Clete Code 4 -Fixed Assetu 18,819,741 0 11,117,631
82101 Equlpn reni/FumNure o
128 6 1.100 0
TO TAL APPROP CLAS 126,900 0 - 8,100 0 135,000
Appro priation s Class Co de!! 8,100 0 0 0 0 1,108 0 0 0 0 135,000
85101 Operating Transfers Out 4
0098 4 0 131,234 17,089,138 0
per.Iin9 Transfers In 0 (131,234) (517,564) {1181,1851) 25(207,652
[847,6158] 00 25,202,842
TO TAL APpROPCLAS 0 (131,234) 131,234 16,571,574 0 7,783,612 �go (1q'6661
Appropriations Class Coda 1 Co ntingenclee 0 24,395,1 0 0 0 0 0 24,356,181
98101 p n cIey 250,000 10,000 490,000 0
6'6 1'6'6 0 1,000,000 1,750,000
TO TAL EXPENDITU RE 508 71 507041 1,u61,r 3c -71,181,740 �T282 14,219,14 1 1,4[5,1 -59,1353,061 Rt1
REVENUES O VER(UN 2ld,6y7 Q,315 � 1,10'[,30! 15,3(9„s03
Beginning Fund Balance (6,410) 7g� - U -7i6T 2 dt 4(,251, (48 11 z, t2 U,5( If
{[,156,1(4(1 (19,(34,511) (147,524) {517,2a� {[0 „u)1r,61e) {t2,Qo,56Q
2,485,349 85,323 2,087,219 14,665,294 28,539,849 1,258,117 48,835,802 85,023,268 19,940,812 3,432,773 88,398,853 137,518,004
Ending Fund Balance 2,718,041 107,639 2,080,803 9,767,305 0 30,727,713 1,796,401 44,471,111 45,288,467 19,793,288 2,915.480
9,/9,271 11/,1/1,141
SOURCES OF REVENUE:
Operating Revenues:
Measure A Sales Tax
TDA Sales Tax
STA Transit Allocation
SAFE Fees
Reimbursements
Other Revenue
Interest Income
Total Operating Revenue.s
Other Financing Sources:
Commercial Paper Proceeds
Total Sources of Funds
EXPENDITURES:
MANAGEMENT SERVICES:
Administration
Intergovernmental
Finance and Accounting
TOTAL MANAGEMENT SERVICES:
MEASURE A PROGRAMS:
Commuter Rail Development
Commuter Rail Project implementation
Highway Project Development
Highway Project Implementation
Special Transportation Programs
Local and Regional Programs
TOTAL MEASURE A PROGRAMS:
NOMMEASURE A PROGRAMS:
Transportation Planning:and Programming
Motorist Assistance
Property Management
Commuter Rail Operations and Support
TOTAL NON MEASURE A PROGRAMS:
Total Expenditures
49, 648, 993
3,857,000
1,920,172
1,000,000
17,188,198
4,262, 944
2,936.199
80,813,506
24, 500.000
105,313,506
439,829
236,872
699 684
1,376,385
476,567
6,183, 645
5,530,706
37, 762, 731
3,353, 764
80 819, 748
134,127..161
4,122, 651
1,365,108
345,488
2,405,628
8.238,825
143,742,421
49, 648, 993
3,857,000
1,920,172
1,000,000
5,471, 070
4,553,937
3,012, 545
0
0
0
0
(11, 717,128)
290,993
76.346
0.0%
0.0%
0.0%
0.0%
-68.2%
6.8%
2.6%
69,463,717 (11,349,789) -14.0%
20, 500, 000 (4.000.000) -16,.3%
89,963,717 (15,349,789) -14.6%
440,199 370
230,754 (6,118)
689,381 (10,303)
1,360,334 (16,051)
0.1%
-2.6%
-1.5%
-1.2%
804,998 328,431 68.9%
5,297,394 (886,251) -14.3%
4,474,420 (1,056,286) -19.1%
25,815,291 (11,947,440) -31.6%
4,017,588 663,824 19.8%
38 034 439 (42, 785, 309) -52.9
7&444,130 (55,683,03j) -41.5%
2,359,680 (1,762971)
1,489,318 124,210
294,899 (50, 589)
2,167, 030 (238, 598)
(,310,927 (1,92 -23.4%
86,115,391 (57,627,030)
-428%
9.1%
-14.6%
-9.9%
_40.1
Excess(Deficiency) of Revenues
Over Expenditures
Contingency
Excess(Deficiency) of Revenues
Over Expenditures After :Contingency
Operating Transfers Out
Fund: Balance, June 30
Ending Fund Balance
(38,428,915)
(2,388,378)
(40, 817,293)
(24, 622.847)
158,174, 513
92,734,373
3,848,326 42,277,241 -110.0%
(1,750,000) 638,378 -26.7%
2,098,326 42, 915, 619 -105.1%
a4, 355. 1E11 267,661 -1.1%
137,518,004 (20,656,509) -13.1%
115,261,144 22.526.771 24.3%
ADMINISTRATIVE SUPPORT
SERVICES AND SUPPLIES
Equipment Maintenance
Office Lease
Communication
Mail:Delivery/Postage
Househoold:Expense
Insurance
Office Expense
Commissioners Per Diem
Publication & Notices
Data Processing
Rentals
Training and:Development
Special Departmental Expense
Information/Publicity
Transportation/Travel
Total Services and Supplies
FIXED ASSESTS
14,982 22,982 8,000 53.4%
156,292 156,293 1 0.0%
62,362 47,862 (14,500) -23.3%
19,906 14,000 (5,906) -29.7%
15,976 14,227 (1,749) -10.9%
72,375 72,377 2 0.0%
26,750 30,310 3,560 13.3%
33,000 33,000 0 0.0%
7,540 3,427 (4,113) -54.5%
25,000 7,539 (17, 461) -69.856
32,935 32,935 0 0.0%
35,000 35,000 0 0.0%
21,580 21,580 0 0.0%
122,025 72,025 (50, 000) -41.0%
74.967 69.193 (5.774) -7.7%
720.690 632,750 (87,940) -12.2%
Computer Equipment 40,000 40,000 0 0.0%
Office Furniture & Improvements 10,000 10,000 0 0.0%
Office Equipment 40,000 40,000 0 0.0%
Communications: Equipment 5,000 5,000 0 0.0%
Accounting System 0 40 000 40.000 100.0%
Total Fixed Assets 95.000 135,000 40.000 42.1%
TOTAL ALLOCATED OVERHEAD 815,690 767.750 (47,944) P5.9%
PERSONNEL SALARY & FRINGE
Salaries and Fringes 521,393 543,616 22,223 4
Total Salaries and Fringes 521,393 54$,616 22,223 4.3%
TOTAL ADMINISTRATIVE SUPPORT
1,337,083 1,311,366 (25,717)
(1) 94/95 Budget includes non recurring expenditure for new accounting system.
(2) 94/95 Salaries: Measure A $ 427,133, TDA $ 87,280, SAFE $ 29,203. Remaining salaries and fringes charged
as project costs to the three areas.
SCHEDULE OF RECURRING CONTRACTS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
SCHEDULE OF RECURRING CONTRACTS
FOR FISCAL YEAR ENDED JUNE 30, 1995
Consultant
Bechtel Corp.
Best,Best, 8, Krieger
Charles Bell
DJ Smith
Ernst & Young
Inland Transportation Services
O'Melveny & Myers
Schiermeyer Consulting
Valley Planning & Research
Type of Service
Project Management
General Legal Services
Financial Advisory
Legislative Advocate/Program Support
Audit Services
Commuter Assistance Program Mgmt.
Bond Counsel
Rail Consultant
Planning & Programming
Original Revised Dollar Percent
Budget Budget Change Change
$1,595,915
508,400
50,000
96,000
233,650
281,805
50,000
175,000
50,000
$1,350,000
508,400
65,000
96,000
233,650
281,805
110,000
175,000
50,000
$3,040,770
($245,915) -15.4%
s0 0.0%
$15,000 30.0%
$0 0.0%
$0 0.0%
s0 0.0%
$60,000 120.0%
$0 0.0%
$0 0.0%
$2,869,855 ($170.915) -5.6%
AGENDA ITEM #6A
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Mike Davis, Bechtel Project Manager
THROUGH: Paul Blackwelder, Deputy Executive Director
SUBJECT: Route 111 - Memorandum of Understanding with City of Indio for
Completion of Measure A Project at Monroe Street and Route 111
In May 1994, the Commission approved a 4 year plan for expenditures on Route 111.
Route 1 1 1 is identified as a Measure A project for operational improvements under the
State Highway program. In accordance with the approved plan for Route 111 and the
1995 Measure A budget, staff is recommending approval of a Memorandum of
Understanding with the City of Indio for the project at Monroe Street. Monroe Street
was identified in the plan for Measure A funds in the 1995/1996 fiscal year. RCTC
has budgeted approximately $ 1,824,000 for the project.
The Memorandum of Understanding outlines respective roles and responsibilities of
RCTC and the City of Indio toward completion of the project. Some of the major
points include:
1) Caltrans will assist RCTC and the City in acquisition of right-of-way.
2) RCTC will implement and manage a contract with DeLeuw, Cather for
preliminary engineering to include final design and preparation of Plans,
Specifications and Estimates as well as construction support.
3) The City of Indio will advertise, award, and administer the construction contract
for Monroe Street.
4) The project will be funded based upon current budgets and an appropriate
percent contribution to overall project costs. The final determination of funding
split will be determined by the RCTC designated project manager and the City
of Indio project manager. Any disagreement will be settled by the RCTC
Executive Director. The funding split determination will be made based upon
the best available technical information and in accordance with approved CVAG
and RCTC policies for Route 111 funding splits. The policy being that the City
will pay for construction and right-of-way cost associated with cross streets
F:\USERS\PREPRINT\MAR.95\RTE111 MOU.MD
Page 2
(Monroe and Rubidoux Streets) and the Measure A funds would pay for
mainline (Route 111) improvements. All engineering and project development
costs would be split on this percentage of construction and right-of-way costs.
The Draft Memorandum of Understanding is attached for Commission review. The
City Council of Indio has tentatively approved the MOU and agree to the terms and
conditions.
The MOU defines roles and responsibilities for the Monroe Street project on the Route
111 project. Funds have been budgeted in the FY 1995/1996 Measure A budget for
this project. Specific RCTC contracts for services will be brought forward for
Commission review and approval.
STAFF RECOMMENDATION:
That the Commission authorize the Executive Director to enter into the attached
Memorandum of Understanding with the City of Indio, subject to final legal review of
any comments offered by the Indio City Council.
:jw
Attachment
F:\USERS\PREPRINT\MAR.95\RTE111 MOU.MD
MEMORANDUM OF UNDERSTANDING
FOR THE FUNDING AND JOINT DEVELOPMENT OF
STATE HIGHWAY 111 IMPROVEMENTS
1. Parties and Date.
CRAFT
1.1 This Agreement is executed and entered into
this day of , 1994, by and between the
RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("RCTC") and THE CITY OF
INDIO ("City").
2. Recitals.
2.1 RCTC is a county transportation commission created
and existing pursuant to California Public Utilities Code Sections
130053 and 130053.5.
2.2 On November 8, 1988 the Voters of Riverside County
approved Measure A authorizing the collection of a one-half percent
(1/2%) retail transactions and use tax (the "tax") to fund
transportation programs and improvements within the County of
Riverside, and adopting the Riverside County Transportation
Improvement Plan (the "Plan").
2.3 The Plan allocates 20 million dollars for the
construction of improvements along Route 111 from Ramon to Indio
Boulevard in the Coachella Valley (the "Highway 111 Funds").
2.4 Pursuant to Public Utility Code Sections 240000 et
seq., RCTC is authorized to allocate the proceeds of the Tax in
furtherance of the Plan.
2.5 The City, RCTC and Caltrans are planning certain
improvements at or near the intersection of State Highway 111 and
Monroe Street.
2.6 RCTC has determined that the improvements referenced
in Section 2.5 above and described more fully herein qualify in
part for Highway 111 Funds.
2.7 RCTC intends by this Agreement to allocate
Highway 111 Funds towards the construction of these intersection
improvements, subject to the conditions provided herein, and to
participate in the joint development of the Project, as defined
herein.
3. Terms.
3.1 Description of Improvements. This Agreement is
intended to allocate Highway 111 Funds to provide partial funding,
design and other services for authorized portions of the Monroe
Street improvements currently being planned within the City of
Indio (the "Project"). The Project is more fully described in
Exhibit "A" attached hereto and, pursuant to Section 3.3 below, is
subject to modification as requested by the City and approved by
RCTC which approval will not be unreasonably withheld. It is
understood and agreed that the City shall expend Highway 111 Funds
only as set forth in this Agreement and only for the Project. To
this end, any use of funds provided pursuant to this Agreement
shall be subject to the review and approval of RCTC.
3.2 Funding Amount. RCTC hereby agrees to initially
allocate to the City, on the terms and conditions set forth herein,
the sum of one million eight hundred twenty four thousand dollars
($1,824,000) ("Funding Amount"). It is also understood and agreed
that the City estimated share of the project is one million seven
hundred and fourteen thousand dollars ($1,714,000) towards the
Project. Therefore, the Funding Amount represents approximately
fifty-one and six/tenths percent (51.6%) of the estimated Total
Project Cost, as defined in Sections 3.14.1 and 3.14.2 below. This
cost/funding allocation percentage ("Cost/Funding Allocation
Percentage") is subject to an adjustment pursuant to Section 3.14.3
below. In addition, the Funding Amount is subject to an adjustment
pursuant to Section 3.14.5 based upon the final Cost/Funding
Allocation Percentage and the final Total Project Cost.
3.3 s' Project Description.
The responsibilities of the City and RCTC with respect to this
Agreement and the successful completion of the Project are
described in Exhibit "B," attached hereto and incorporated herein
by reference. Changes to the characteristics of the Project and
any responsibilities of the City or RCTC may be requested in
writing by the City and are subject to the approval of RCTC's
Representative, which approval will not be unreasonably withheld.
3.4 Term/Notice of Completion. The term of this
Agreement shall be from the date first hereinabove written until
the date the City provides a written Notice of Completion to RCTC,
until termination of this Agreement pursuant to Section 3.9 or
until December 31, 1999, whichever occurs first. All applicable
indemnification provisions of this Agreement shall remain in effect
following the termination of this Agreement.
3.5 RCTC's Representative. RCTC'
or his or her designee, shall serve as RCTC
shall have the authority to act on behalf of
under this Agreement. RCTC's Representative
give approval, as needed, to the details of
progresses.
s Executive Director,
's Representative and
RCTC for all purposes
shall also review and
the City's work as it
3.6 The City's Representative. The City hereby desig-
nates "----" or his designee as the City's Representative to RCTC.
The City's Representative shall have the authority to act on behalf
of the City for all purposes under this Agreement and shall
coordinate all phases of the Project under the City's
responsibility. The City shall work closely and cooperate fully
AGREE.IND
-2-
with RCTC's Representative and any other agencies which may have
jurisdiction over or an interest in the Project.
3.7 Standard of Care; Licenses. The City and RCTC
represent and maintain that they shall implement the Project in a
skillful and competent manner and shall only involve in the Project
persons or entities skilled in the calling(s) necessary to perform
all services, duties and obligations required to fully and
adequately complete the Project.
3.8 Reviey of �rvices. The City and RCTC shall allow
RCTC's Representative and City's Representative, respectively, to
inspect or review the progress of the Project at any reasonable
time in order to determine whether the terms of this Agreement are
being met.
3.9 Termination.
3.9.1 Notice. Either RCTC or City may, by
written notice to the other party, terminate this Agreement for
cause in whole or in part at any time, by giving written notice to
the other party of such termination and specifying the effective
date thereof. Upon receipt of a written notice of termination,
RCTC or the City, respectively, shall cease expenditure of funds
which are expected to be reimbursed with Highway 111 Funds pursuant
to this Agreement.
3.9.2 Effect of Termination. Upon termination by
RCTC or the City, RCTC shall allocate Highway 111 Funds towards the
Project improvements satisfactorily completed through the date of
termination. Such allocation shall be determined by multiplying
the Cost/Funding Allocation Percentage (which shall be subject to
adjustment pursuant to the procedures outlined in Section 3.13.3)
by the amount of the Total Project Cost, as defined in Sections
3.13.1 and 3.13.2, incurred prior to the date of termination. The
City shall provide documentation deemed adequate by RCTC's
Representative to show the Project Costs incurred and Project
improvements actually completed prior to the date of termination.
This Agreement shall terminate seven (7) days following receipt by
the City of the written notice of termination.
3.9.3 cumulative Remedies. The rights and
remedies of the Parties provided in this Section are in addition to
any other rights and remedies provided by law or under this
Agreement.
3.10 prevailing Wages. The City and RCTC and any other
person or entity hired to perform services on the Project are
alerted to the requirements of California Labor Code Sections 1770
et sea., which would require the payment of prevailing wages were
the services or any portion thereof determined to be a public work,
as defined therein. The City or RCTC, as applicable, shall ensure
...REE.IND
-3-
compliance with these prevailing wage requirements by any person or
entity hired to perform services on the Project. The City shall
defend, indemnify, and hold harmless RCTC, its ❑fficers, employees,
consultants, and agents from any claim ❑r liability, including
without limitation attorneys' fees, arising from its failure or
alleged failure to comply with California Labor Code Sections 1770
t seq. RCTC shall defend, indemnify, and hold harmless the City,
its ❑fficers, employees, consultants, and agents from any claim or
liability, including without limitation attorneys' fees, arising
from its failure or alleged failure to comply with California Labor
Code Sections 1770 ?$ sgq,
3.11 Copies ❑f Materials. Each party shall have the
right to inspect and to ❑btain for its records copies of all
records and materials which may be prepared by the other party
under this Agreement.
3.12 Indemnification.
3.12.1 City Responsibilities. The City agrees to
indemnify and hold harmless RCTC, its officers, agents,
consultants, and employees from any and all claims, demands, costs
or liability arising from or connected with all activities governed
by this Agreement including all design and construction activities,
due to negligent acts, errors or omissions ❑r willful misconduct ❑f
the City or its subconsultants. The City will reimburse RCTC for
any expenditures, including reasonable attorneys' fees, incurred by
RCTC, in defending against claims ultimately determined to be due
to negligent acts, errors or omissions or willful misconduct of the
City.
3.12.2 RCTC Responsibilities. RCTC agrees to
indemnify and hold harmless the City, its officers, agents,
consultants, and employees from any and all claims, demands, costs
or liability arising from or connected with all activities governed
by this Agreement including all design and construction activities,
due to negligent acts, errors or omissions or willful misconduct of
RCTC or its subconsultants. RCTC will reimburse the City for any
expenditures, including reasonable attorneys' fees, incurred by the
City, in defending against claims ultimately determined to be due
to negligent acts, errors or omissions or willful misconduct of
RCTC.
3.12.3 Effect of Acceptance. The City and RCTC
shall be responsible for the professional quality, technical
accuracy and the coordination of any services provided t❑ complete
the Project. ❑ne party's review, acceptance or funding of any
services performed by the other party or any other person or entity
under this Agreement shall not be construed t❑ operate as a waiver
of any rights the other party hereto may hold under this Agreement
❑r of any cause of action arising ❑ut such persons' or entities'
performance. Further, the City shall be and remain liable to RCTC,
AGREE.IND
-4-
in accordance with applicable law, for all damages to RCTC caused
by the City's negligent performance of this Agreement or
supervision of any services provided to complete the Project. In
addition, RCTC shall be and remain liable to the City, in
accordance with applicable law, for all damages to the City caused
by RCTC's negligent performance of this Agreement or supervision of
any services provided to complete the Project.
3.13 Insurance. The City and RCTC shall require all
persons or entities hired to perform services on the Project to
obtain, and require their subconsultants to obtain, insurance of
the types and in the amounts described below and satisfactory to
RCTC and City. Such insurance shall be maintained throughout the
term of this Agreement, or until completion of the Project,
whichever occurs last.
3.13.1 Commercial General Liability Insurance.
Occurrence version commercial general liability insurance or
equivalent form with a combined single limit of not less than
$1,000,000.00 per occurrence. If such insurance contains a general
aggregate limit, it shall apply separately to the Project or be no
less than two times the occurrence limit. Such insurance shall:
3.13.1.1 Name RCTC and City, their officials,
officers, employees, agents, and consultants as insureds with
respect to performance of the services on the Project and shall
contain no special limitations on the scope of coverage or the
protection afforded to these insureds;
3.13.1.2 Be primary with respect to any
insurance or self insurance programs covering RCTC or City, their
officials, officers, employees, agents, and consultants; and
3.13.1.3 Contain standard separation of
insureds provisions.
3.13.2 Business Automobile Liability Insurance.
Business automobile liability insurance or equivalent form with a
combined single limit of not less than $1,000,000.00 per
occurrence. Such insurance shall include coverage for owned, hired
and non -owned automobiles.
3.13.3 Pofessional Liability Insurance. Errors
and omissions liability insurance with a limit of not less than
$1,000,000.00. Professional liability insurance shall only be
required of design or engineering professionals.
3.13.4 Workers' Compensation Insurance. Workers'
compensation insurance with statutory limits and employers'
liability insurance with limits of not less than $1,000,000.00 each
accident.
_4EE.IND
-5-
3.14 Payment of Funding Amount.
3.14.1 Total Project Cost. The total Project cost
("Total Project Cost") shall include the following items: (1) funds
expended by in preparation of preliminary engineering study (2)
funds expended for preparation of environmental review
documentation for the Project; (3) all costs associated with right-
of-way acquisition, including right-of-way engineering, appraisal,
acquisition, legal costs for condemnation procedures if authorized
by the City, and costs of reviewing appraisals and ❑ffers for
property acquisition; (4) costs reasonably incurred if condemnation
proceeds (5) costs incurred in the preparation of plans,
specifications, and estimates by consultants or staff; (6) staff
costs associated with bidding, advertising and awarding of the
Project construction contract; (7) construction costs, including
change orders to construction contract approved by the City and
RCTC; and (8) construction management, field inspection and
material testing costs. It is understood and agreed that these
costs include costs already incurred by RCTC and the City towards
completion of the Project.
3.14.2 Excluded Total Project Cost. The Total
Project Cost shall not include the following items which shall be
borne solely by the individual parties without reimbursement:
RCTC management costs for Project coordination which are attributed
to its total State Highway 111 project of Measure A; (2) City
Project coordination costs; (3) City and/or RCTC costs attributed
to the preparation of invoices, billings and payments; (4) any City
and/or RCTC fees attributed to the processing of the Project.
3.14.3 cost/Funding Allocation Percentage
Determination. The final determination of the appropriate
Cost/Funding Allocation Percentage shall be made by the City's
Representative and RCTC's Project Coordinator using the guidelines
attached hereto as Exhibit "C" and incorporated herein by
reference, and the best available cost estimate information from
the project design engineer. The determination of the Cost/Funding
Allocation Percentage shall be made after the design review process
has terminated, but prior to the award of the Project for public
contracting purposes. In the event of a disagreement between the
City's Representative and RCTC's Project Coordinator regarding the
Cost/Funding Allocation Percentage, RCTC's Executive Director and
the City Manager shall review the determination and attempt to
resolve the dispute. If the City Manager and Executive Director
are unable to agree, either party may appeal, in writing, to the
RCTC Board. The RCTC Board's determination regarding the
Cost/Funding Allocation Percentage shall be final.
3.14.4 Payment. RCTC shall pay for all
consultant costs as they are incurred and invoiced for design work,
right-of-way services and any other services under its
responsibilities, which payments shall serve as a credit towards
AGREE.IND
-6-
its Funding Amount. The City shall pay for all Project contract
costs and consultant and other costs for services under its
responsibilities as they are incurred and invoiced, which amounts,
if appropriate pursuant to Sections 3.13.1 and 3.13.2, shall be
applied towards the Total Project Cost.
3.14.5 Funding Amount/Adjustment. If the Project
is completed before December 31, 2009, RCTC's Project Coordinator
shall meet with the City's Representative within thirty (30) days
following the filing of a proper written Notice of Completion of
the Project by the City to determine the Funding Amount. This
determination shall be made by multiplying the Cost/Funding
Allocation Percentage by the Total Project Cost. The Total Project
Cost shall be determined upon completion of the Project. In the
event the Project is not completed by December 31, 2009, RCTC's
Project Coordinator and the City's Representative shall meet to
determine the Funding Amount to be allocated up through
December 31, 2009. The City shall not be entitled to any funding
pursuant to this Agreement after December 31, 1998. If as a result
of payments made under Section 3.14.4, above, either the City or
RCTC has paid in excess of its allowable share of the Total Project
Cost, the other party shall reimburse said party for the excess
within 30 days of the determination and approval of the Funding
Amount by the City Representative and RCTC Project Coordinator.
3.14.6 SB 300 Reimbursements. Any SB 300
(Streets & Highways Code Section 2600) reimbursements received from
the State for the Project shall be split proportionally according
to the Cost/Funding Allocation Percentage, and credited towards
each party's funding of the Total Project Cost.
3.14.7 progress Reports. Either party may
request the other party to inform it of delays in the Project and
provide it with any requested progress reports.
3.14.8 Reimbursement for Expenses. The City
shall not be reimbursed for any expenses unless authorized in
writing by RCTC's Representative.
3.15 Change Orders. Any change orders in excess of ten
thousand dollars ($10,000) must be reviewed and approved in writing
by RCTC and City.
3.16 Conflict of Interest. For the term of this
Agreement, no member, officer or employee of the City or RCTC,
during the term of his or her service with the City or RCTC, as the
case may be, shall have any direct interest in this Agreement, or
obtain any present or anticipated material benefit arising
therefrom.
3.17 Limited Scope of Duties. RCTC's and the City's
duties and obligations under this Agreement are limited to those
AEE.IND
-7-
described herein. RCTC has no obligation with respect to the
safety of the Project Site unless it knows or should know of a
dangerous condition or activity and fails to report such condition
or activity to the responsible party ❑r otherwise make reasonable
corrective efforts. In addition, RCTC shall not be liable for any
action of City or its consultants relating to the condemnation of
property undertaken by City for the Project or for the construction
of the Project.
3.18 Books and Records. Each party shall maintain
complete, accurate, and clearly identifiable records with respect
to costs incurred for the Project or under this Agreement. They
shall make available for examination by the other party, its
authorized agents, officers ❑r employees any and all ledgers and
books of account, invoices, vouchers, canceled checks, and other
records or documents evidencing or related t❑ the expenditures and
disbursements charged to the other party pursuant to this
Agreement. Further, each party shall furnish t❑ the other party,
its agents or employees such other evidence or information as they
may require with respect to any such expense or disbursement
charged by them. All such information shall be retained by the
parties for at least three (3) years following termination of this
Agreement, and they shall have access to such information during
the three-year period for the purposes ❑f examination or audit.
3.19 Egual Opportunity Employment. The City and RCTC
represent that they are equal opportunity employers and they
shall not discriminate against any employee or applicant for
employment because of race, religion, color, national origin,
ancestry, sex or age. Such non-discrimination shall include, but
not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff ❑r termination.
3.20 Governing Law. This Agreement shall be governed by
and construed with the laws of the State of California.
3.21 Attorneys' Fees. If either party commences an
action against the other party arising out of or in connection with
this Agreement, the prevailing party in such litigation shall be
entitled to have and recover from the losing party reasonable
attorneys' fees and costs of suit.
3.22 Time of Essence. Time is of the essence for each
and every provision ❑f this Agreement.
3.23 Headings. Article and Section Headings, paragraph
captions or marginal headings contained in this Agreement are for
convenience only and shall have no effect in the construction or
interpretation of any provision herein.
AGREE.IND
-8-
3.24 Notification. All notices hereunder and communi-
cations regarding interpretation of the terms of the Agreement or
changes thereto shall be provided by the mailing thereof by
registered or certified mail, return receipt requested, postage
prepaid and addressed as follows:
City of Indio
Attn:
RCTC
Riverside County
Transportation Commission
3560 University Ave., Ste. 100
Riverside, CA 92501
Attn: Executive Director
Any notice so given shall be considered served on the
other party three (3) days after deposit in the U.S. mail, first
class postage prepaid, return receipt requested, and addressed to
the party at its applicable address. Actual notice shall be deemed
adequate notice on the date actual notice occurred regardless of
the method of service.
3.25 Conflicting Provisions. In the event that
provisions of any attached appendices or exhibits conflict in any
way with the provisions set forth in this Agreement, the language,
terms and conditions contained in this Agreement shall control the
actions and obligations of the Parties and the interpretation of
the Parties' understanding concerning the performance of the
Services.
3.26 Contract Amendment. In the event that the parties
determine that the provisions of this Agreement should be altered,
the parties may execute a contract amendment to add any provision
to this Agreement, or delete or amend any provision of this
Agreement. All such contract amendments must be in the form of a
written instrument signed by the original signatories to this
Agreement, or their successors or designees.
3.27 Entire Agreement. This Agreement constitutes the
entire agreement between the Parties relating to the subject matter
hereof and supersedes any previous agreements or understandings.
3.28 Validity of Agreement. The invalidity in whole or
in part of any provision of this Agreement shall not void or affect
the validity of any other provision of this Agreement.
AGREE.IND
-9-
TRANSPORTATION COMMISSION
RIVERSIDE COUNTY CITY OF INDIO
By: By:
Chair
REVIEWED AND RECOMMENDED APPROVED AS TO FORM:
FOR APPROVAL
By: By:
Jack Reagan, Executive
Director City Attorney
REVIEWED FOR FISCAL IMPACT:
By:
Dean Martin, Controller
APPROVED AS TO FORM:
By:
Best, Best & Krieger
Counsel to the Riverside
County Transportation
Commission
AGREE.IND
-10-
EXHIBIT "A"
DESCRIPTION OF SERVICES
1. Completion of Project Development Activities in
accordance with Caltrans Standards and Project Development
Guidelines. The project is expected to be completed as a combined
Project Study Report\Project Report.
2. Preparation of any needed environmental documentation
in accordance with Caltrans procedures and State and Federal
statutes.
3. All needed right-of-way services and acquisition of
property needed for improvements.
3. Construction of improvements as shown in attached
exhibits.
.,REE. IND
A-1
EXHIBIT "B"
RESPONSIBILITIES OF PARTIES
RCTC SHALL:
Contract with consultant for completion of Project
development activities and design in accordance with Caltrans
standards.
Arrive at appropriate funding allocation for overall
Project in conjunction with City of Indio prior to award of
construction contract by the City.
CITY OF INDIO SHALL:
Be responsible for the bidding, awarding, and
administration of the construction contract.
Be responsible for all Construction Management of the
construction activities.
Arrive at appropriate funding allocation for overall
project in conjunction with RCTC prior to award of construction
contract by the City.
CHANGES IN RESPONSIBILITIES
The specific responsibilities of RCTC and the City are
subject to change. Any such change must be acknowledged and
approved in writing by RCTC and the City. Such written
acknowledgement need not be in the form of an executed agreement
and may consist of more than one written document.
.,REE. IND
B-1
EXHIBIT "C"
IMPLEMENTATION OF POLICY FOR COST SHARING
ON MONROE STREET/ROUTE 111 PROJECT
Route 111 Costs
Measure A Highway funds will be used to pay for any and all
improvements that occur as a result of the widening of Route 111
for the Project. Those improvements might include, but not be
limited to, additional through lanes, acceleration tapers,
deceleration lanes, bus turnouts, utility relocations, street
lighting, necessary landscaping, traffic signal installations and
modifications, and necessary right-of-way acquisition and services.
The intersection area of commonality between Route 111 and the
cross street shall be funded with Measure A Highway funds.
Cross Street Costs
The City will be responsible for funding any and all cross street
improvements. The cross street improvements would include, but not
be limited to, additional through lanes, turn lanes, acceleration
tapers, deceleration lanes, bus turnouts, utility relocations,
street lighting, necessary landscaping, traffic signal
installations and modifications, and necessary right-of-way
acquisition and services.
The dividing line between Route 111 and the cross street is defined
as the projection of the Route 111 right-of-way line across the
cross street. In the event of an unclear definition of right of
way points, a line connecting the cross street beginning and end of
curbs will be drawn. If the parties disagree on a clear right of
way line projection the curb return limit will be used. The lines
will be used as a guide for the design engineer preparing the
estimate to calculate appropriate Route 111 quantities and costs,
and appropriate cross street quantities and costs.
Costs for the traffic signal that controls Route 111 and the cross
street will be paid entirely with Measure A Highway funds
regardless of pole locations in the Route 111 or cross street
defined boundaries. Intersection signalization for other
intersections on Route 111 will be paid by Measure A Highway funds,
and intersection signalization for other intersections on the cross
street will be paid by Local funds.
Landscaping will be in accordance with State and City standards and
be included in the cost sharing in the appropriate Route 111 or
cross street areas. Excessive landscaping will not be paid for
with the Measure A Highway funds. Excessive landscaping is a
subjective measure, but the intent is not to use Measure A Highway
.EE.1ND
C-1
AGREE.IND
funds to pay for landscaping in excess of what is
a typical highway project in the Coachella Valley
Right of Way would be paid for by the appropriate
upon the area of the take, as described above.
C-2
appropriate for
funds dependent
AGENDA ITEM #7A
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Cathy Bechtel, Senior Staff Analyst
THROUGH: Jack Reagan, Executive Director
SUBJECT: Reprogramming of FY 1993-94 Transit Capital Improvement Funds from SunLine
Transit Agency to the Riverside Transit Agency
In FY 1993-94 SunLine Transit Agency received approval for a total of $200,000 in Transit
Capital Improvement (TCI) funds to rehabilitate 10 full size buses. However, SunLine was
successful in receiving enough funding and financing to replace their entire fleet with CNG
buses, making the rehabilitation unnecessary. Since capturing and retaining the use of scarce
state discretionary funds is a high priority in our county, SunLine requested our assistance to
determine if another transit operator in Riverside County had a use and need for these funds
and might be interested in trading local transportation funds, at a discounted rate, for the TCI
funds.
Included in the Riverside Transit Agency's FY 1995 Short Range Transit Plan is a project to
rehabilitate 4 transit coaches with a total project cost of $320,000. The buses scheduled for
rehabilitation are to be taken off of local fixed -route service and put into express service on
the Inland Empire Connection Route 496.
We have talked with staff from Caltrans District 08 and the California Transportation
Commission (CTC) about the possibility of reprogramming the funds from SunLine to RTA for
their bus rehabilitation project (which was originally programmed for funding with federal
capital dollars); both Caltrans and CTC staff are prepared to support this action.
Reprogramming the funds would be beneficial to all parties and ensure the use of scarce state
discretionary transportation funds. To facilitate this transaction, staff recommends the
allocation of $50,000 of unallocated Western County local transportation funds to SunLine
Transit Agency in exchange for the reprogramming of Transit Capital Improvement funds to
Riverside Transit Agency.
STAFF RECOMMENDATION:
That the Commission approve allocation of $50,000 of unallocated Western County local
transportation funds to SunLine Transit Agency if the California Transportation Commission
approves reprogramming of Transit Capital Improvement funds to the RTA.
F:\USERS\PREPRINT\MAR.95\TCITRADE.CB
AGENDA ITEM #7B
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Cathy Bechtel, Senior Staff Analyst
THROUGH: Jack Reagan, Executive Director
SUBJECT: Riverside Transit Agency FY 1995 Short Range Transit Plan Amendment
We have received a request from the Riverside Transit Agency to add eight capital
projects to their FY 1995 Short Range Transit Plan. Upon completion of a review by
Ernst and Young and the RTA Finance staff, it was determined that the RTA is
carrying $191,090.45 in Transportation Development Act and federal local matching
funds on its books dating back to FY 1990. RTA staff would like to reappropriate
these existing funds to the following capital projects:
Coin/Fare Counting Equipment
Paratransit Mobile Data Terminals --This will increase
the scope of an existing demonstration project.
System Software Upgrades
Bid Dispatch Software --This has been recommended in past
triennial audits; interfaces with in-house payroll system.
Emergency Response System --radio modification to vehicles.
Facility Security --storage area fence, wrought iron fence
for parking area, security door system for Durahart annex,
and added/replacement security cameras.
Office Equipment --fax machine for Durahart annex
Paratransit Radios
TOTAL CAPITAL PROJECTS
$ 50,000
$ 20,000
$ 10,000
$ 60,000
$ 10,000
$ 11,100
$ 1,500
$ 28,411
$191,011
F:\USERS\PREPRINT\MAR.95\RTAMEND.CB
Page 2
RTA staff has stated that, upon approval by the Commission, the special projects will
be immediately undertaken to ensure complete utilization of funds in FY 1995.
STAFF RECOMMENDATION:
That the Commission approve the request from the Riverside Transit Agency to
reprogram the capital funds to projects listed above and amend their FY 1995 Short
Range Transit Plan accordingly.
:jw
F:\USERS\PREPRINT\MAR.95\RTAMEND.CB
AGENDA ITEM #8A
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Jerry Rivera, Staff Analyst 111
THROUGH: Jack Reagan, Executive Director
SUBJECT: Freeway Service Patrol Program
AB 3346 (Katz) enacted in 1992 provided funding to implement freeway service patrol
programs on traffic congested urban freeways throughout the state. The legislation
provided approximately $8.5 million statewide for freeway service patrols (FSP)
modeled after the tow truck service on the San Francisco Bay Area bridge approaches
and the LACMTA tow service program. The Freeway Service Patrol Act would
become inoperative on June 30, 1996, and would be repealed as of January 1, 1997.
The Riverside County Freeway Service Patrol (FSP) began providing service with eight
tow trucks along four beats or segments of congested county freeways on June 28,
1993. The program was implemented as a two-year "demonstration" program
because of the uncertainty of continued State funding. FSP tow trucks continuously
patrol identified beats on State Route 91 from the Orange County line to the SR
91/60/1-215 interchange and on SR 60/1-215 from the 91/60/215 interchange to the
60/215 (Moreno Valley) interchange. The program operates during the morning and
afternoon peak commute periods (5:00 a.m. to 8:00 a.m. and 3:00 p.m. to 6:00
p.m.) of the work week. FSP beats are divided into 5 to 6 mile sections to optimize
driver response and cover a total of 26 miles of county freeways. The program
operates as a cooperative effort between Caltrans District 8, the California Highway
Patrol, and RCTC, with the Commission administering the tow truck contract and
Caltrans and CHP providing daily field supervision of the program.
FSP programs are operational in a number of areas throughout the state. The
program's objectives are to reduce time lost due to non -recurrent congestion by
towing disabled vehicles from the freeway as soon as possible and to reduce vehicular
emissions caused by vehicles idling in commute traffic.
Enclosed for you information are schedules identifying the motorist assists provided
by the Riverside County FSP program through the month of January 1995. The
reports detail the total number of assists, type and location of vehicles, and the type
of assistance rendered. There were a total of 25,641 assists through the nineteen
months ending January 1995. The most common types of assistance provided
F:\USERS\PREPRINT\MAR.95\FSPPROG.RI
Page 2
include: giving general information to motorists stopped on the right shoulder,
mechanical problems, abandoned vehicles, changing flat tires, supplying a gallon of
gas, and overheated vehicles. FSP drivers also routinely remove vehicles involved in
accidents, debris from the roadway, provide assistance with electrical problems.
Furthermore, motorists are asked to complete and return a survey questionnaire on the
effectiveness of the program. A total of 1,708 drivers returned the survey forms.
Ninety-three percent (93%) of the motorists receive assistance within 8 minutes of
stopping on the freeway. When asked how did FSP know you needed help, over 75%
of the motorists responded that the FSP driver saw them. The answers given in the
check boxes and written comments were mostly positive and were extremely
supportive and thankful. Some of the comments/recommendations received were as
follows:
• This service was excellent. The driver was friendly and caring. It was
great.
• Great idea to keep traffic moving.
• Should be 24 hours - all freeways.
• I think its an excellent program.
• Thank you! Thank you! Great program! Helped me tremendously.
Thanks.
Additional examples of motorist comments are enclosed. Also enclosed are samples
of letters of support received from motorists who have been assisted by the program
and commendable incident reports given to FSP drivers.
The 1993 Annual Congestion Monitoring Report prepared by Caltrans identifies the
areas covered by the four FSP beats in Riverside County. Links "A" and "D" on the
annual report include the area of the three beats on SR -91 and experienced a
minimum of 6.3% decrease in congestion during 1993. Link "F" includes the area of
FSP beat #18 on SR 60/1-215 and experienced a 2.5% decrease in congestion. While
it is true that HOV lanes and ramp meters on SR 91 as well as the economy
contributed to the reduction in congestion, there are no HOV lanes or ramp meters on
SR 6011-215, so the FSP was a major factor in reducing congestion on this freeway
segment. Caltrans' 1994 report has not been completed, but preliminary data
indicates a continued reduction in congestion.
The "demonstration" period of the Riverside County Freeway Service Patrol program
expires June 30, 1995, and the Commission must decide if the program is to
continue. Currently, legislation (AB 31) is pending to repeal the sunset language of
F:\USERS\PREPRINT\MAR.951FSPPROG.RI
Page 3
AB 3346. However, even though Caltrans is anticipating the same level of funding
for Riverside County in FY 1995-96 should the Commission elect to continue the
program, the FSP program is not immune to budget constraints, and the uncertainty
of continued State funding remains.
Caltrans, CHP and Commission staff have developed a program budget based on the
same level of State funding ($566,604). A local contribution of 25% is required as
a condition for receiving State funds. The local match could be either financial (SAFE
funds) or staff assistance. In FY 1994-95, $142,325 in local match was budgeted
for the FSP program.
Should the Commission decide to continue the FSP program, the current tow truck
contractor, Hamner Towing, has indicated their willingness to extend their contract
through June 30, 1996 at no increase in costs. Hamner's original bids submitted on
April 16, 1993 were 33.7%, 6.8%, 19.6% and 17.6% less than the next responsive
bidders for the four FSP beats, and their service has been commendable. Legal
Counsel has stated that the Commission may extend the contract with Hamner
Towing without going out to bid.
The Commission's approval to extend the program and contract with Hamner Towing
would be subject to RCTC's budget adoption. Should the final State budget impact
the availability of state funds to support the program, staff will return to the
Commission with additional recommendations.
STAFF RECOMMENDATION:
That the Commission:
1) Continue the Riverside County Freeway Service Patrol program provided State
funds are available on a continuing basis, and
2) Authorize the Executive Director to amend the contract with Hamner Towing,
Inc., for tow truck services through June 30, 1996, at the current hourly rates
for FSP beats #1, #2, #4, and #18, subject to RCTC approval of the FY 1995-
96 budget.
:jw
Attachments
F:\USERS\PREPRINT\MAR.95\FSPPROG.RI
RIVERSIDE COUNTY FREEWAY SERVICE PATROL
From June 28,1993 to January 31,1995
SERVICES PROVIDED
Mechanical 20%
Flat Tire 11%
Accident 4% —
Gas 7%
Abandoned Vehicle Check 12%
Other 11%
Infomation only 34%
LOCATION VEHICLE WAS TOWED TO
Not Towed 84%
Shoulder 1%
Off of Freeway 13%
Pushed 1%
Total Services = 25,641
RIVERSIDE COUNTY FREEWAY SERVICE PATR
OL
From June 28, 1993 to January 31 199
, 5
Service Rating
Excellent 93%
Other 2%
Good 5%
AVERAGE TIME WAITING FOR FSP TO ARRIVE
EIGHT MINUTES
RIVERSIDE COUNTY FREEWAY SERVICE PATROL
COMMENDABLE INCIDENT REPORT
NAME: Chris Little, T-0234
DATE: January 18, 1995
SUBJECT: Armed robbery of Shell gasoline station.
On January 13, 1995 at 0709 hours, you advised FSP dispatch that you were "10-7
for 15". You took your morning break at the Shell gasoline station on Box Springs Blvd.
just north of SR 60. As you approached the door of the convenience store at the station,
you observed the patrons inside the store to be lying face down on the floor, and that a
black male was standing over one of the patrons and was holding a handgun to the
patron's head. You observed another station attendant in an adjacent building, you told
the other attendant that the store was being robbed and asked if a telephone was
available. The attendant was not aware of the robbery and related that the only
telephones available, were three pay telephones, which are outside the convenience store
(also, the telephones are in full view of anyone inside the store). At this time you observed
the gunman to exit the convenience store and to run down an embankment onto the
freeway. You followed the suspect on foot, at a safe distance, and observed him get into
a older model silver Pontiac which was parked on the Box Springs off -ramp from
northbound SR 60. You were able to obtain a partial license plate number of the vehicle
before it left the location. You also observed another black male adult driving the getaway
vehicle.
You returned to your FSP truck and notified FSP dispatch of the robbery. You also
gave a complete description of the subject(s), suspect vehicle and license number, and
last direction of travel.
Chris you are commended on your actions and observations. At no time did you
place yourself in danger. You monitored the movement of the suspect as he left the
location and gave a complete description of the suspect(s) and vehicle to FSP dispatch.
J. L. UPTON, #6009
Lieutenant
Signature below acknowledges that recipient has read and has knowledge of the content of this report
file:c:\wpwin60\attaboyz\little.doc
RIVERSIDE COUNTY FREEWAY SERVICE PATROL
COMMENDABLE INCIDENT REPORT
NAME: Donovan Ozenne
DATE: December 21, 1994
SUBJECT: Arrest of 23152(a)CVC, and 459PC suspect(s).
On December 21, 1994 at 0506 hours, you observed a Silver Honda Prelude on the right
shoulder of the freeway eastbound SR 91 just west of Greenriver Drive. As you pulled in
behind the vehicle you observed two male subjects get out of the Honda and enter a Buick
that was parked nearby on the shoulder, You also observed that the right side passenger
window of the Honda was broken. You immediately advised FSP dispatch of the situation
and gave a complete description of the subjects and vehicle. You continued to observe
the subjects and advised FSP dispatch of their movement until the vehicle was stopped
by law enforcement.
Donovan you are commended on your observations and actions. At no time did you place
yourself in danger, you continually monitored the movement of the suspects, and gave
FSP dispatch timely updates which resulted in the arrest of two suspects for 459PC,
Burglary. (Note: The driver of the vehicle was also charged with 23152(a)CVC, Driving
under the influence of alcohol).
M.C. LITTLE #7208
FSP Supervisor
Signature below acknowledges that recipient has read and has knowledge of the content of this report
Employee's Signature
file:c:lwpwin601attaboyz\ozen ne. doc
THE PRESS -ENTERPRISE
Corona -Norco
and the Region
Going on patrol
- Good guys in white tow trucks will be-
gin rescuing stranded motorists on High-
way 91 today as the Freeway Service Pa-
trol officially gets under way. See story on
this page.
The service runs from Orange County to
the Interstate 215 -Highway 60 interchange
and on the I-215-60 to the Moreno Valley
city line. It rolls from 5-8 a.m. and 3-6 p.m.
to quickly remove debris and stranded
cars that interfere with traffic.
What bugs you about commuting? Tell
me by phoning (909) 782-7609, faxing (909)
782-7613 or by writing to me at The Press -
Enterprise, P.O. Box 792, Riverside, Calif.
92502-0792.
Free towing
aims to keep
freeways going
By Ernest E. Pund
The Press -Enterprise
RIVERSIDE
To thwart gawkers and prevent their
excruciating traffic jams, roving tow
trucks will begin providing free lifts and
minor repairs to disabled motorists today
on portions of western Riverside County's
busiest freeways.
From Corona to Moreno Valley, eight
tow trucks will patrol traffic during rush -
hours looking for stranded motorists.
If the tow truck driver cannot get the car
started in a matter of 10 minutes with a
quick repair or gallon of gas, the car will
be towed to a safe location immediately off
the freeway.
If the motorist still needs help, a Califor-
nia Highway Patrol dispatcher will call for
further assistance.
The program, sponsored by the High -
Please see TOW, B-3
Greg Vo
/ The
tko
nterprase
Tow truck operator Roger Goad assists Phyllis Gruntz of Wildomar after her car broke down Lon nterstateE15 .
TOW
Continued from 8-1
way Patrol, Caltrans and the Riverside
County Transportation Commission, will
cost the public about $674,000, according to
the commission.
Most of the money comes from a
combination of gasoline tax and automo-
bile registration fees, said commission
analyst Jerry Rivera. For the time being,
the program is being run as a pilot project.
"I- will remain a pilot program until we
knnv that the state is going to continue
funding•" he said.
The program has proven successful in
several areas, including Orange County
where 15 tow trucks assisted roughly
23,000 motorists from November last year,
when the program started there, through
May, said Liz Mahoney, a project manager
with the Orange County Transportation
:-authority.
Of those motorists, 16 percent needed a
toy, off the freeway. Another I0 needed
ne3 i with a flat tire and 8 percent needed
gas, Mahoney said.
Seventy-two percent waited less than 10
minutes for help.
Los Angeles County has 150 tow trucks
r1rculating during rush hours there, said
S:ephen Finnegan, project manager ,with
l
Free emergency tow truck service begins today
on Highway 91 from the Orange County line east
to Interstate 215 and on Interstate 215 east to the
Highway 60 interchange.
Service interrupted from the Riverside -Corona
city line to Adams Street in Riverside where
construction begins next month on new carpool
lanes in median. Contractor on that project is
responsible for similiar service in that stretch.
RIVERSIDE
ORANGE'. COUITIT
COUNTY
15
the Los Angeles County Metropolitan
Transportation Authority.
Traffic models developed in 1986 show
that one stalled car blocking a single lane
on a four -lane freeway in Los Angeles
County for an hour will waste 3,800
combined human hours in a traffic jam 31/2
miles long, Finnegan said.
If that car is moved in half the time.
Finnegan said, only a thousand hours are
wasted and the jam extends less than 2
miles.
The eight tow trucks in Riverside County
will patrol from the Orange County line
91 Free tow
SAN BERNARDINO
COUNTY
60
RIVERSIDE
60
MORENO
VALLEY
truck service
The Press -Enterprise
northeast on Highway 91 to the inter-
change with Interstate 215, and on Inter-
state 215 east to the interchange with
Highway 60 in Moreno Valley.
The service runs from 5 a.m. to 8 a.m.
and 3 p.m. to 6 p.m.
There will be a break in service from
about the Corona -Riverside city line to
Adam Street in Riverside, where construc-
tion begins next month on the next leg of
carpool lanes on Highway 91.
A similar free service in that stretr.
however, will be provided by the contra
for on that project, accor ling to Caltrans.
t
"' ash r1r • . : • . --. ‘1,4.,-.
.. -Ente :,.-7.:..-5itt _ :Is , ..-..: w._ ,;
-•editor, The rpri�:.� -�•� ���p=.�(''
• On Wednesday; -.:November - 2, -1 wa
.proceeding wound on Highway 60.4
before the University : Aye: exit I `had -a
;, .blowout. I -immediately •:POled into
median between 60 and University Ave.' Est ,:
11atured to extract the jack and spare .tire,` ' - ,
a t 'w truck .°with ..:lights•=� o-Shing
t be d me •immediate thoughts te1�d
that. a comdercial tow ;:truck :..had ' reeog i 7 "
w2 my plight, and for a fee would pro d`$,, .
:�� { if- ;� Ji: ?fir.! k'
fiance . , h: : • ,0:-1 --
e:driver ha nded: mere. phiet:
:requested that I' stand :-.between pi
Camino and Vie• toW truck. —:`out of
�_ 'ay, '. Withley tear words he changed my
• rfere ce as 1 ulled
:� end rovided ante � pulled..
'onto e 61I4reeivay. i- f.r• ;'#
'e:n'''rescued gib'
a ' Servi
faniible
Wit:Nail
be. The;l9P
ent td Co
3m
Ineeded t
7.r . 2 , k .! -.%.--.1:4-A.' r.
_. ..,.f, • :.
RIVERSIDE COUNTY FREEWAY SERVICE PARTOL
SELECTED EXAMPLES OF MOTORIST COMMENTS
• For the help I received, no improvement was necessary. One of the few programs
worth paying taxes for.
• It was great! 6:00 PM work traffic and he was right there. Very helpful and polite
young man - Thank you!
• What a wonderful service. The driver was my angel!
• Hours should be from 3pm to 7 pm. 91 frwy needs longer patrol - this is an excellent
idea.
• This driver was a God send - I was so broken up, I could have a heart attack.
It's perfect! Thank you very much!!
• You are doing a wonderful job!!
• It's a pleasure to see our taxes used to help the average citizen.
• There could be no improvement. Patrol was friendly, courteous, quick and comforting,
Thanks to all from the 5 of us.
• The service I had you couldn't improve on it. Thank you. We thanked god for sending
that wonderful young man to us and for having this service available.
• I am so impressed with this service. I was with my 4 yr. old and the driver truly saved
me from being stranded on the 91. Keep up the great work!
• Very good program. Worthwhile program for my tax dollars.
• The service was excellent and I am happy to know there are people out there to help
when I was in need. Thank you so much you guys are doing a great job.
• It was great- it saved my life - I have never changed a tire and didn't have a clue
Thanks again!
• Extend hours of service.
• Outstanding service, excellent idea. Driver was courteous, skilled fast and helpful. No
improvement needed!
a Based on my experience there's no need for improvement. It allowed me to still get to
work on time. Keep up the good work.
• Expand service area.
• Keep funding it !! Excellent program/professional, courteous driver - good use of taxes!!
• The service was very professional and courteous could not be any better.
• Works great. This saved me from missing an important meeting. Thanks for a terrific
service!
TRAN
RIVERSIDE COUNTY
FREEWAY SERVICE PATROL
of
RIVERSIDE COUNTY
STATISTICAL DATA
28 June 1993 through 31 January 1995
INFORMATION PREPARED by
California Highway Patrol FSP Staff
RIVERSIDE COUNTY FREEWAY SERVICE PATROL
STATISTICAL DATA FROM JUNE 28,1993 THROUGH JANUARY 31, 1995
Incident Summary
T otal Number of Incidents
Number of Days Worked
Average Calls Per Day
Average Calls Per Truck
Percenlage of Calls Per Shift
Vehicle Towed To:
No Tow
Off Freeway
Pushed
Beat 1
AM PM
3,398 I 4585
7.9
Beat 2
AM I PM
2,271
3 ,346
Beat 3 -
AM PM
28
227
5.3 7.8 3-5 6 .1
Beat 4
AM + PM
1.792
3.040
7 .1
3.5
Beat 18
AM I PM
2.694 1 4,160 1
6 .3
3 .1 4.8 3.0 4-5
33.5 %22 .4% 22.1 % NIA 1 N/A 17.6% 20 .1% 26.5% 27.5% o k 4Q-1 /o � 59 .9°/°
9 .7
TOTALS
AM 1 PM f Grand
10,283
15,358 1 25 ,641
Shoulder
A dditiona l Assistance
No
Needed
42
3-9 2.6 3 9 1.7 3.1 2-1
2840
486
35
31
10.6
5.3
303%
4011
523
32
29
431
59.5
6.2
1844
341
18
21
2782
461
20
28
106
19
3
187
32
5
1624
268
122
15
2693
477
40
23
1862
188
31
26
2719
464
32
47
8,276
1,302
209
93
12,392
1,957
Yes
Problem With Ve hicle
Abandoned
Accident
Debris Remo va l
Electrical Problem
Flat Tire
Information Only
Locked Out
Mechanical Problem
Out of Gas
Over Heate d
Vehicle Fire
2853 919 1837
439 555 331
368
207
73
187
322
1216
3
460
82
194
116
532
1715
5
129
131
20.668
3,259
338
224
2738
490
114 194
13 33
1309
332
2355 2262
659 359
3380
650
8,375
1,4 74
9,586 17,961
2.387 3,861
295
70
101
89
279
730
4
407
123
124
108
446
1023
2
11
5
7
2
19
42
680
145
160
860
357
228
456
149
74
646
308
127
1
21
14
7
5
26
71
23
Type of Vehicle Serv iced
A uto
Big Rig
Motorcycle
No Assist Oversize
Othe
3
3
9
9
1
7
0
49
25
8
248
70
80
63
254
524
1
341
146
55
410
181
113
118
371
754
391
127
474
1,313
1,772
2
646
248
102
90
58
250
1065
0
428
146
106
209
135
117
350
1407
2
822
295
292
479
351
399
1,124
3,577
9
1.928
597
291
609
573
464
3,085
1,088
1,725
4,970
11
3,023
1,233
757
924 ,
863
2,849
8,547
20
4,951
1,830
1,048
Pickup
Truck < 1 tan
Truck > 1 ton
Van
1650
Loca tion of Vehicle
406
35
30
65
796
48
2146
366
50
33
179
1141
1092
170
36
15
76
566
36
136 215 96
203 352 140
1752
112
38
32
107
846
43
120
270
72
9
1
13
24
0
5
3
131
11
1
2
18
42
2
7
13
967
72
11
21
60
413
19
59
102
2
1769
66
26
33
88
619
18
100
208
5
1218
386
28
23
89
6
2245
325
30
31
134
863
18
4,999
1,043
111
90
303
20
8,043
880
145
131
526
38
13,042
1,923
608
24
136
147
37
180
267
2,407
127
432
595
3.511
171
622
110
256
221
829
5.918
298
1n Traffic Lanes
Left Shoulder
On a Ramp
Other
Rai hl Shoulder
Unable to Lo cate
Incide nt Wes Lo cated By:
Dispatche d by CHP
Driver
194
146
349
30
2560
72
176
120
513
46
3584
61
155
34
269
28
1730
37
200
71
450
28
2524
47
1
1.054
1,705
8
3
26
2
89
11
9
33
13
167
2
97
33
200
180
69
158
147
385
265
294
524
612
363
336
19
1411
27
14
2370
533
2865
Two trucks added to Beat 3 on 12/1194
423
4162
323
1948
442
2904
10
118
28
199
56
37
1940
31
53
2953
231 417 204
1561 2623 2490
64
1,230
116
7,730
167
832
563
1,856
154
11,598
230
1,444
926
3.086
270
19,328
397
4021 1,301 1,712 3,013
3758 8,982 13,646 22,628
AGENDA ITEM #9A
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO: Budget and Finance Committee
FROM: Tom Horkan, Bechtel Project Manager
THROUGH: Paul Blackwelder, Deputy Executive Director
SUBJECT: Authorization to Advertise: 1) Construction of the West Corona Rail
Station; 2) Construction of the Riverside - La Sierra Rail Station
INTRODUCTION
RCTC, Bechtel and Legal Staff have been working with the City of Corona, and the
City of Riverside to assist design consultants in preparing of plans, specifications and
estimates for the West Corona and Riverside -La Sierra rail stations. Within the next
30 days, these two design packages are expected to be complete.
Staff is requesting authorization to advertise for construction when plans,
specifications, and estimates are complete. We hope to advertise the packages
simultaneously. However given differing review periods at the local level, staff may
have to advertise each package separately as it becomes ready.
SCHEDULE
Staff direction has been to have stations operational in September of 1995. To meet
that goal staff will be working along the following schedule:
April 7 - Advertise
April 28 - Pre -Bid Meeting
May 5 - Bid Opening
May 8-9 - Bid Evaluation
May 10 - RCTC Approves lowest responsible bid subject to final review and
approval of Caltrans
May 22 - Caltrans approves lowest responsible bidder
May 24 - Start of Construction
September 22 - Construction Complete
This schedule is aggressive, but allows for service to start in September. Both
stations will be developed independently to avoid delays of one station, impacting the
other station.
F:\USERS\PREPRINT\MAR.95\ADVERTIS.TH
Page 2
DESIGN PARAMETERS
Given the accelerated schedule, design is on -going at this time. Based on
Commission input at the February meeting, staff will be having the existing security
forces at the Riverside -Downtown Station and The Pedley Station performing a safety
review of the proposed station plans for security "friendliness". Landscape, electrical
and lighting maintenance personnel will also review the plans. Recommendations
will be incorporated to the extent possible.
One Commissioner expressed some concern regarding the forethought involved in the
station planning to accommodate alternatively powered vehicles. Staff has reviewed
the plans for both stations and is of the opinion that both stations lend themselves to
future accommodation for electrical power sources for vehicles parked at the station.
However, given the uncertainty of the future electrical power needs for electrical
vehicle technology, staff feels that any cost associated with future accommodation
be delayed to the future. Both station parking layouts are configured such that power
sources are close by, and landscaping areas would be available for conduit runs with
minimal disruption to operations.
COST ESTIMATES
Design Consultants have provided cost estimates for each station. Final engineering
estimates will not be available until designs are finalized and plans are complete.
Attached is the estimated total cost for the West Corona and La Sierra stations
including consulting work, construction, and construction management.
Some Commissioners expressed concern at the February meeting about design costs
for individualizing stations in regards to canopies and entry shelters. It is important
to note that Metrolink (SCRRA) has not issued a standard design for canopies or
shelters. The SCRRA design book simply provides recommended structure forms.
Each individual station in the system goes through a complete design and design
calculation for canopies and shelters. Therefore, the only additional design cost
incurred on the RCTC stations is the creative thought involved in developing a
different concept than the pictures presented in the SCRRA manual.
The Commission may want to consider is standardizing the designs for future
stations. A standard shelter design could be developed and plans prepared to simply
fit into each future station. This could result in some amount of savings if a number
of stations were to be developed in the future.
Funds for the construction of the Commuter Rail stations will be 100% reimbursed
from Congestion Management Air Quality (CMAQ) and Transportation Systems
Management (TSM) funds. Those funds were previously approved by the
Commission.
F:\USERS\PREPRINT\MAR.95\ADVERTIS.TH
Page 3
To remain eligible for reimbursement of the funds, several agreements in relation to
right-of-way, project development, and construction will need to be entered into with
Caltrans. Staff recommends the Commission authorize the Executive Director to enter
into those agreements as they are prepared, in order to allow us to meet our schedule
without jeopardizing reimbursement.
The results of the bidding process and a recommendation for contract award will be
brought to the Commission for approval in May.
STAFF RECOMMENDATION:
That the Commission:
1) Authorize staff to advertise for construction bids the West Corona and
Riverside -La Sierra rail stations when plans, specifications and estimates are
complete, and Caltrans has reviewed and approved the packages.
2) Direct staff to work towards a station readiness for operation date of
September 22, 1995.
3) Authorize the Executive Director to enter into the necessary reimbursement
agreements as they are prepared and ready.
4) Direct staff to present at the May meeting the results of the receipt of bids, and
the recommended lowest qualified bidder for each station for a contract award.
:jw
Attachment
F:\USERS\PREPRINT\MAR.95\ADVERTIS.TH
ITEM
WEST CORONA STATION
RIVERSIDE -LA SIERRA
STATION
CONSULTANT WORK
PRE -DESIGN SERVICES
S0
$106,464
PRELIMINARY ENGINEERING
$150,000
$80,000
DESIGN
$200,000
$206,894
CONSTRUCTION
MOBILIZATION
$94,000
$100,000
SITE PREPARATION
$183,600
$307,250
PUBLIC IMPROVEMENTS
$40,890
$29,000
DRAINAGE IMPROVEMENTS
$80,950
$138,750
PARKING LOT SITE WORK
$445,500
$244,650
PLATFORM IMPROVEMENTS
$371,600
$424,400
PLATFORM SHELTERS
ENTRY SHELTER & EQUIPMENT
COVER
LANDSCAPE AND IRRIGATION
SITE LIGHTING
ACCESS ROAD TO SITE
SITE UTILITIES
SITE FURNISHINGS
$180,000
$75,000
$147,825
$272,860
$0
$177,500
$79,900
$200,000
$40,000
$108,000
$141,000
$43,290
$62,200
$43,500
SUB -TOTAL CONSTRUCTION
CONTINGENCY
TOTAL CONSTRUCTION
CONSTRUCTION MANAGEMENT
GRAND TOTAL
(INCLUDING CONSULTANT WORK,
TOTAL CONSTRUCTION AND
CONSTRUCTION MANAGEMENT)
$2,149,625
214,962.50
2,364,587.50
$200,000
2,914,587.50
$1,882,040
$188,204
$2,070,244
$200,000
$2,663,602
AGENDA ITEM #9B
DATE:
TO:
FROM:
THROUGH:
SUBJECT:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
March 2, 1995
Budget and Finance Committee
Bill Hughes, Bechtel Deputy Project Manager
Tom Horkan, Bechtel Project Manager
Paul Blackwelder, Deputy Executive Director
Construction Management Services Contract with Parsons Brinckerhoff
for the La Sierra and West Corona Rail Stations
In May, 1992, RCTC approved a selection process for the six successful firms in the
category of "Construction Support" and directed the list be used for project
implementation. The next firm on the "Construction Support" list is Parson
Brinckerhoff Construction Services. Staff recommends using Parsons Brinckerhoff for
construction management of the La Sierra and West Corona stations.
The services will include providing a Resident Engineer to oversee the contractors
constructing both stations, and two full time inspectors -- one for each station.
Geotechnical & Environmental Engineers, Inc. and Coast Surveying, Inc. will provide
geotechnical and surveying services as subconsultants to Parsons Brinckerhoff.
Staff feels that the simultaneous construction of the stations, and their close
proximity via Route 91, will allow one construction management firm to efficiently
manage both sites. This should reduce cost, and allow for a single point of contact
with Santa Fe and SCRRA regarding station issues.
Staff directed Parsons Brinckerhoff to prepare a scope of work and fee estimate. We
have negotiated with Parsons Brinckerhoff and developed a reasonable scope and fee
proposal for approval.
Attached is the proposed contract with Parsons Brinckerhoff Construction Services
along with Attachments A, B, C detailing the scope, schedule and cost of the services
to be provided. The total estimated cost is $379,311. Staff is recommending that
a 15% amount be authorized for possible extra work. The extra work amount will be
included in the contract, but only used with the specific authorization of the Executive
Director. The total contract value would be $436,207.
F:\USERS\REPRINT\MAR.95\PBCONSER.WH
Page 2
Funds for the Construction Management of the West Corona and Riverside -La Sierra
rail stations will be reimbursed through Congestion Management Air Quality (CMAQ)
funds at 88.53% and State Transportation System Management (TSM) funds at
11.47% following Caltrans review and audit, and completion of work.
STAFF RECOMMENDATION:
That the Commission:
1) Approve the attached agreement with Parsons Brinckerhoff Construction
Services for the amount of $379,311 with $56,896 of extra work for a total
amount not to exceed $436,207. The extra work funds will only be used if
needed, and only with the specific authorization of the Executive Director; and
2) Direct Staff to forward the agreement along with all supporting documentation
of the selection process to Caltrans Local Streets and Roads for review and
approval so that the funds will be eligible for CMAQ funding.
:Jw
Attachment
F:\USERS\REPRINT\MAR.95\PBCONSER. WH
AGREEMENT NO. RO-9527
BY AND BETWEEN
THE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AND
PARSONS BRINCKERHOFF CONSTRUCTION SERVICES, INC.
FOR
CONSTRUCTION MANAGEMENT SERVICES
ON THE
LA SIERRA AND WEST CORONA COMMUTER RAIL STATIONS
FAUSERSIPR EPRINII W MRAI LCNST.SUP
document due •• February 23,1995
AGREEMENT FOR CONSTRUCTION
MANAGEMENT SERVICES
1. te.
1.1 This Agreement is executed and entered into
this day of , 1995, by and between the
RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("the Commission") and
PARSONS BRINCKERNOFF CONSTRUCTION SERVICES, Inc. ("Consultant"), a
corporation authorized to conduct business under the laws of the
State of California with a place of business at 1740 Technology
Drive, Suite 210, San Jose, California 95110.
2. Recitals.
2.1 On November 8, 1988 the Voters of Riverside County
approved Measure A authorizing the collection of a one-half percent
(1/2%) retail transactions and use tax (the "tax") to fund
transportation programs and improvements within the County ❑f
Riverside, and adopting the Riverside County Transportation
Improvement Plan (the "Plan").
2.2 Pursuant to Public Utility Code Sections 240000 at
g., the Commission is authorized to allocate the proceeds of the
Tax in furtherance of the Plan.
2.3 The principal members of the Consultant are
professional consulting engineers, and represent that they possess
the professional qualifications and expertise to provide the
services called for herein.
2.4 Commission desires to retain the Consultant to
perform construction management services necessary for the
Construction of the La Sierra and West Corona Commuter Rail
Stations (the "Management Project").
3. Terms.
3.1 General Description of Services.
Consultant shall furnish all technical and professional
services, including labor, material, equipment, transportation,
supervision and expertise, necessary to fully and adequately
perform the tasks set forth in the Scope of Services attached
hereto as Appendix "A" ("Services"), so as to fully and adequately
complete the Management Project.
Page 1
3.2 Commencement of Services.
The Consultant shall commence work upon receipt of a
written Notice to Proceed from Commission.
3.3 Term.
The term of this Agreement shall be from the date of
execution of this Agreement or the date of issuance of the Notice
to Proceed by the Commission, whichever occurs first, to the date
of completion of Services, or until termination of this Agreement
pursuant to Section 3.11, if applicable. All applicable
indemnification provisions of this Agreement shall remain in effect
following the termination of this Agreement.
3.4 Qommission's Representative.
Commission's Executive Director, or his or her designee,
shall serve as Commission's Representative and shall have the
authority to act on behalf of the Commission for all purposes under
this agreement. Commission's Representative shall also review and
give approval, as needed, to the details of Consultant's work as it
progresses.
3.5 Consultant's Reprsentative.
Consultant hereby designates John E. Jacobson as
Consultant's Representative to the Commission. Consultant's
Representative shall have the authority to act on behalf of
Consultant for all purposes under this Agreement and shall
coordinate all phases of the Services. Consultant shall work
closely and cooperate fully with Commission's Representative and
any other agencies which may have jurisdiction over or an interest
in the Services. Consultant's Representative shall be available to
the Commission staff at all reasonable times. Any substitution in
Consultant's Representative shall be approved in writing by
Commission's Representative.
3.6 Substitution of Key Personnel.
Consultant has represented to the Commission that certain
key personnel will perform specific tasks, duties and services
under this Agreement as set forth in the Scope of Services attached
hereto at Appendix "A." Should one or more of such personnel
become unavailable, Consultant may substitute other personnel of at
least equal competence upon written approval by the Commission. In
the event that the Commission and Consultant cannot agree as to the
substitution of the key personnel, the Commission shall be entitled
to terminate this Agreement for cause, pursuant to the provisions
of Section 3.11. The key personnel for performance of this
Agreement are:
John Jacobsen
Ron Romley
Esfandiar Rahbari
Christian Walkenhorst
Page 2
Principal
Project Manager
Resident Engineer
Office Engineer
3.7 Appearance at Hearings.
If and when required by the Commission, Consultant shall
render assistance at public hearings or other meetings related to
the Management Project or necessary to the performance of the
Services.
3.8 Standard of Care: Licenses.
Consultant represents and maintains that it is skilled in
the professional calling necessary to perform all Services, duties
and obligations required by this Agreement to fully and adequately
complete the Management Project. Consultant shall perform the
Services and duties in conformance to and consistent with the
standards generally recognized as being employed by professionals
in the same discipline in the State of California. Consultant
further represents and warrants to the Commission that it has all
licenses, permits, qualifications and approvals of whatever nature
are legally required to practice its profession. Consultant
further represents that it shall keep all such licenses and
approvals in effect during the term of this Agreement.
3.9 Review of Services.
Consultant shall allow the Commission's Representative to
inspect or review Consultant's Services at any reasonable time in
order to determine whether the Services are being performed
according to the terms of this Agreement.
3.10 Extra Services.
At any time during the term of this Agreement, Commission
may request Consultant to perform Extra Services. As used herein,
"Extra Services" shall mean any service which is determined by the
Commission to be necessary for proper completion of the Management
Project, but which the parties did not reasonably anticipate would
be necessary at the time of execution of this Agreement and was not
included in the Scope of Services. Consultant shall not perform,
nor be compensated for, Extra Services without obtaining
authorization in the form of a written Extra Services Order issued
by the Commission's Representative.
3.11 Termination.
3.11.1 Notice. Commission may, by written notice
to Consultant, terminate this Agreement in whole or in part at any
time. Such termination may be for Commission's convenience or
because of Consultant's failure to perform its duties and
obligations under this Agreement including, but not limited to, the
failure of Consultant to timely perform Services pursuant to the
Schedule of Services described in Section 3.12 of this Agreement.
3.11.2 Discontinuance of Services. Upon receipt
of written Notice of Termination, Consultant shall discontinue all
affected Services within seven days of receipt of the Notice,
unless otherwise directed by the Notice, and deliver to the Com-
Page 3
mission all materials prepared or accumulated by Consultant in per-
formance of Services, whether completed or in progress.
3.11.3 Effect of Termination For Convenience. If
the termination is to be for the convenience of the Commission, the
Commission shall compensate Consultant for Services satisfactorily
provided through the date of termination. Consultant shall provide
documentation deemed adequate by Commission's Representative to
show the Services actually completed by Consultant prior to the
date of termination. This Agreement shall terminate seven (7) days
following receipt by the Consultant of the written Notice of
Termination.
3.11.4 Effect of Termination for Cause. If the
termination is due to the failure of Consultant to fulfill its
obligations under this Agreement, Consultant shall be compensated
for those Services which have been completed and accepted by the
Commission. In such case, the Commission may take over the work
and prosecute the same to completion by contract or otherwise.
Following discontinuance of Services, the Commission may arrange
for a meeting with Consultant to determine what steps, if any,
Consultant can take to adequately fulfill its requirements under
this Agreement. In its sole discretion, Commission's Representa-
tive may propose an adjustment to the terms and conditions of the
Agreement, including the contract price. Such contract adjust-
ments, if accepted in writing by the Parties, shall become binding
on Consultant and shall be performed as part of this Agreement. In
the event of termination for cause, unless otherwise agreed to in
writing by the Parties, this Agreement shall terminate 30 days
following the date the Notice of Termination was mailed to the
Consultant. Termination of this Agreement for cause may be
considered by the Commission in determining whether to enter into
future agreements with Consultant.
3.11.5 Cumulative Remedies. The rights and
remedies of the Parties provided in this Section are in addition to
any other rights and remedies provided by law or under this
Agreement.
3.11.6 procurement of Similar Services. In the
event this Agreement is terminated in whole or in part, as provided
by this Section, the Commission may procure, upon such terms and in
such manner as it deems appropriate, services similar to those
terminated.
3.11.7 Waivers. Consultant, in executing this
Agreement, shall be deemed to have waived any and all claims for
damages which may otherwise arise from the Commission's termination
of this Agreement, for convenience or cause, as provided in this
Section 3.11.
3.12 Schedule and_Prcgress of Services.
Page 4
3.12.1 Schedule ❑f Services. Consultant shall
perform the Services in accordance with the Schedule of Services
set forth in Appendix "B," attached hereto.
3.12.2 Pro ess Reports. Consultant shall
regularly report to the Commission, through correspondence or
progress reports, its progress in providing required Services
within the scheduled time periods. Such progress reports shall
conform with the requirements set forth in the Scope of Services
set forth in Appendix "A," attached hereto. Commission shall be
promptly informed of all anticipated delays. In the event that
Consultant determines that a schedule modification is necessary,
Consultant shall promptly submit a revised Schedule of Services for
approval by Commission's Representative.
3.12.3 Trend Meetings. Consultant shall conduct
trend meetings with the designated Commission representatives and
❑ther interested parties as requested by the Commission on a bi-
weekly basis or as may be mutually scheduled by the Parties at a
standard day and time. These trend meetings will encompass focused
and informal discussions concerning scope, schedule, and current
progress of Services, relevant cost issues, and future project
objectives. Consultant shall be responsible for the preparation
and distribution of meeting agendas to be received by the Commis-
sion and other attendees no later than three (3) working days prior
to the meeting.
3.12.4 Delay by Mutual Agreement. Performance ❑f
any Services under this Agreement may be delayed upon mutual
agreement of the Parties. Upon such agreement, Consultant's
schedule for completion of the tasks affected by such delay shall
be extended as necessary by the Commission. Consultant shall take
all reasonable steps t❑ minimize delay in completion, and addi-
tional costs, resulting from any such extension.
3.13 Status of Consultant/SubconsultantZ.
3.13.1 Independent Contractor. Commission
retains Consultant on an independent contractor basis and Consul-
tant is not an employee, agent or representative of the Commission.
Personnel performing the Services under this Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive
direction and control. Consultant shall pay all wages, salaries
and ❑ther amounts due such personnel in connection with their
performance of Services and as required by law. Consultant shall
be responsible for all reports and obligations respecting such
personnel, including but not limited to, social security taxes,
income tax withholdings, unemployment insurance, and workers'
compensation insurance.
Page 5
3.13.2 Prevailing Wages. Consultant is alerted
to the requirements of California Labor Code Sections 1770 et seo.,
which would require the payment of prevailing wages, were the
Services or any portion thereof determined to be a public work, as
defined therein. Consultant shall defend, indemnify, and hold
harmless the Commission, its officers, employees, consultants, and
agents from any claim or liability, including without limitation
attorneys' fees, arising from any failure or alleged failure to
comply with California Labor Code Sections 1770 et seq.
3.13.3 Assignment or Transfer. All Services to
be furnished under this Agreement shall be deemed professional
services. As such, Consultant shall have neither the right nor
power to assign, sublet, transfer or otherwise substitute its
interest in or obligations under this Agreement without the prior
written consent of the Commission.
3.13.4 Subordinati❑n of Subc❑ntract. The subcon-
tracting of any of the Services by the Contractor must be accom-
plished by a written instrument approved by the Commission. Such
instrument shall contain an express assumption by the subconsultant
of all conditions, terms and covenants contained in this Agreement.
3.14 copies of Materials.
Commission shall have the right to obtain for its records
copies of all materials which may be prepared by Consultant under
this Agreement. Commission shall not be limited in any way in
their use of such materials at any time, provided that any such use
not within the purposes intended by this Agreement shall be at the
Commission's sole risk and provided that Consultant shall be
indemnified by the Commission against any damages resulting from or
arising out of such use, including the release of this material to
third parties for a use not intended by this Agreement.
3.15 Indemnification.
3.15.1 Responsibilities. The Consultant agrees
to indemnify and hold harmless the Commission and Caltrans, their
officers, agents, consultants, and employees from any and all
claims, demands, costs or liability arising from or connected with
the Services provided hereunder due to negligent acts, errors or
omissions or willful misconduct of the Consultant. The Consultant
will reimburse the Commission and Caltrans for any expenditures,
including reasonable attorneys' fees, incurred by the Commission or
Caltrans, as may be the case, in defending against claims
ultimately determined to be due to negligent acts, errors or
omissions or willful misconduct of the Consultant.
3.15.2 Effect of Acceptsance. Consultant shall be
responsible for the professional quality, technical accuracy and
the coordination of the Services. Commission's review or
Page 6
insureds provisions.
acceptance of, or payment for any services performed by Consultant
under this Agreement shall not be construed to operate as a waiver
of any rights Commission or Caltrans may hold under this Agreement
or of any cause of action arising out Consultant's performance of
this Agreement. Further, Consultant shall be and remain liable to
the Commission and Caltrans, in accordance with applicable law, for
all damages to the Commission or Caltrans, as may be the case,
caused by Consultant's negligent performance of any of the
Services.
3.16 Insurance. Consultant shall obtain, and shall
require its Subconsultants to obtain, insurance of the types and in
the amounts described below and satisfactory to the Commission.
3.16.1 S.Qpml erci_al Gene al Liability Insurance.
Consultant shall maintain occurrence version commercial general
liability insurance or equivalent form with a combined single limit
of not less than $1,000,000.00 per occurrence. If such insurance
contains a general aggregate limit, it shall apply separately to
this Agreement or be no less than two times the occurrence limit.
Such insurance shall:
3.16.1.1 Include the commission, its
officials, officers, employees, agents, and consultants as insureds
with respect to performance of Services and shall contain no
special limitations on the scope of coverage or the protection
afforded to these insureds;
3.16.1.2 Be primary with respect to any
insurance or self insurance programs covering the Commission, its
officials, officers, employees, agents, and consultants; and
3.16.1.3 Contain standard separation of
3.16.2 Business Automobile Liability Insurance.
Consultant shall maintain business automobile liability insurance
or equivalent form with a combined single limit of not less than
$1,000,000.00 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
3.16.3 Professional Liability Insurance. Consul-
tant shall maintain errors and omissions liability insurance with
a limit of not less than $1,000,000.00 shall be maintained for a
minimum of five years following completion of Services.
3.16.4 workers' Compensation Insurance. Consul-
tant shall maintain workers' compensation insurance with statutory
limits and employers' liability insurance with limits of not less
than $1,000,000.00 each accident.
3.16.5 Certificates of Insurance. Consultant
Page 7
shall, prior to commencement of Services, furnish the Commission
with properly executed certificates of insurance and, if requested
by the Commission, certified copies of endorsements and policies,
which clearly evidence all insurance required under this Agreement
and provide that such insurance shall not be canceled, allowed to
expire or be materially reduced in coverage, except on 30 days'
prior written notice to the Commission. The Commission shall have
the sole discretion to determine whether the certificates and
endorsements presented comply with the provisions of this
Agreement.
3.16.6 Coverage Maintenance. Consultant shall
replace certificates, policies and endorsements for any insurance
expiring prior to completion of Services under this Agreement.
Further, Consultant shall maintain such insurance from the time
Services commence until Services are completed, except as otherwise
provided by this Agreement.
3.16.7 Licensed Insurer. Consultant shall place
such insurance with insurers having A.M. Best Company ratings of no
less than A:VII and licensed to do business in California, unless
otherwise approved, in writing, by the Commission's Representative.
3.16.8 Consultant as Additional Insured.
Commission shall require its general contractor for the
construction of the Management Project to add Consultant as an
additional insured on such contractor's general liability insurance
policy required under this it's contract.
3.17 Compensation and Payment.
3.17.1 Compensation. Except as otherwise pro-
vided in this Section, Consultant shall receive compensation for
all Services rendered under this Agreement according to the payment
schedule set forth in Appendix "C," attached hereto. Total
Compensation shall not exceed $379,311 without written approval of
Commission's Representative.
3.17.2 Invoicing. Consultant shall submit
monthly invoices for Services performed during the preceding month
in accordance with the provisions of Appendix "C", attached hereto.
Charges shall be billed in accordance with the terms included
therein, unless otherwise agreed in writing by Commission's
Representative. Extra Services, if any, shall be charged
separately. Each invoice shall be accompanied by a monthly
progress report and spreadsheets showing hours expended by task for
each month and total project to date. Each invoice shall include
a cover sheet bearing a certification signed by the Consultant's
Project Manager or other authorized officer.
3.17.3 Extra Services. Extra Services which have
been authorized pursuant to Section 3.10 shall be compensated in a
Page 8
total amount of up to $56,896 at the rates and in the manner set
forth in the Payment Schedule in Appendix "C" or the Extra Services
Order, as applicable. However, no compensation for Extra Services
shall be paid except upon the issuance of a written order by
Commission's Representative. In the event an Extra Services Order
is not issued and signed by Commission's Representative, Consultant
shall not provide such Extra Services.
3.17.4 Reimbursement for Expenses. Consultant
shall not be reimbursed for any expenses unless authorized in
writing by the Commission's Representative.
3.18 Prohibited Interests.
3.18.1 Solicitation. Consultant maintains and
warrants that it has not employed nor retained any company or
person, other than a bona fide employee working solely for Consul-
tant, to solicit or secure this Agreement. Further, Consultant
warrants that it has not paid nor has it agreed to pay any company
or person, other than a bona fide employee working solely for
Consultant, any fee, commission, percentage, brokerage fee, gift or
other consideration contingent upon or resulting from the award or
making of this Agreement. For breach or violation of this
warranty, the Commission shall have the right to rescind this
Agreement without liability.
3.18.2 Conflict of Interest. For the term of
this Agreement, no member, officer or employee of the Commission,
during the term of his or her service with the Commission, shall
have any direct interest in this Agreement, or obtain any present
or anticipated material benefit arising therefrom.
3.18.3 fonflict of Employment. Employment by the
Consultant of personnel on the payroll of Commission shall not be
permitted in the performance of Services, even though such
employment may occur outside of the employee's regular working
hours or on weekends, holidays or vacation time. Further, the
employment by the Consultant of personnel who have been on the
Commission payroll within one year prior to the date of execution
of this Agreement, where this employment is caused by and or
dependent upon the consultant securing this or related Agreements
with the Commission, is prohibited.
3.19 Limited Scope of Duties.
Consultant's duties and obligations under this Agreement
are limited to the performance of construction management services
as described in the Scope of Services attached hereto. Consultant
has no obligation with respect to the safety of the construction
project Site unless he knows or should of known of a dangerous
condition or activity and fails to report such condition or
activity to the responsible party or otherwise makes reasonable
corrective efforts.
Page 9
3.20 Books and Records.
Consultant shall maintain complete, accurate, and clearly
identifiable records with respect to costs incurred under this
Agreement. Consultant shall make available for examination by the
Commission, its authorized agents, officers or employees any and
all ledgers and books of account, invoices, vouchers, canceled
checks, and other records or documents evidencing or related to the
expenditures and disbursements charged to the Commission pursuant
to this Agreement. Further, Consultant shall furnish to the
Commission, its agents or employees such other evidence or
information as they may require with respect to any such expense or
disbursement charged by Consultant. All such information shall be
retained by Consultant for at least three (3) years following
termination of this Agreement, and the Commission shall have access
to such information during the three-year period for the purposes
of examination or audit.
3.21 Eggal Opportunity Employment.
Consultant represents that it is an equal opportunity
employer and it shall not discriminate against any employee or
applicant for employment because of race, religion, color, national
origin, ancestry, sex or age. Such non-discrimination shall
include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination. Consultant shall
also comply with all relevant provisions of the Commission's
Minority Business Enterprise program, Affirmative Action Plan or
other related Commission programs or guidelines currently in effect
or hereinafter enacted.
3.22 Right to Employ Other Consultants.
Commission reserves right to employ other consultants in
connection with the Management Project.
3.23 Governing Law.
This Agreement shall be governed by and construed with
the laws of the State of California.
3.24 Attorneys' Fees.
If either party commences an action against the other
party arising out of or in connection with this Agreement, the
prevailing party in such litigation shall be entitled to have and
recover from the losing party reasonable attorneys' fees and costs
of suit.
3.25 Time of Essence.
Time is of the essence for each and every provision of
this Agreement.
3.26 Headings.
Article and Section Headings, paragraph captions or
marginal headings contained in this Agreement are for convenience
Page 10
only and shall have no effect in the construction or interpretation
of any provision herein.
3.27 Noti f ' c -_pt jp ,.
All notices hereunder and communications regarding inter-
pretation of the terms of the Agreement or changes thereto shall be
provided by the mailing thereof by registered or certified mail,
return receipt requested, postage prepaid and addressed as follows:
Consultant:
Parsons Construction Services,Inc.
1740 Technology Drive
Suite 210
San Jose, CA. 95110
Attn: John E. Jacobson
Commission:
Riverside County
Transportation Commission
3560 University Ave., Ste. 100
Riverside, CA 92501
Attn: Executive Director
Any notice so given shall be considered served on the
other party three (3) days after deposit in the U.S. mail, first
class postage prepaid, return receipt requested, and addressed to
the party at its applicable address. Actual notice shall be deemed
adequate notice on the date actual notice occurred regardless of
the method of service.
3.28 Conflicting Provisions.
In the event that provisions of any attached appendices
or exhibits conflict in any way with the provisions set forth in
this Agreement, the language, terms and conditions contained in
this Agreement shall control the actions and obligations of the
Parties and the interpretation of the Parties' understanding
concerning the performance of the Services.
3.29 Contract Amendment.
In the event that the parties determine that the Scope of
Services or other provisions of this Agreement must be altered, the
parties may execute a contract amendment to add or delete work
within the Scope of Services or amend any other provision of this
Agreement. All such contract amendments must be in the form of a
written instrument signed by the original signatories to this
Agreement, or their successors or designees.
3.30 Entir regiment.
This Agreement constitutes the entire agreement between
the Parties relating to the subject matter hereof and supersedes
any previous agreements or understandings.
3.31 Validity of Agreement.
invalidityThe orin part
this Agreement shall not void or affect the validityY of of anany yion other
of
provision of this Agreement.
3.32 Extemporaneous Acreements or Conditions.
Page 11
Commission and Consultant have executed this Agreement
exclusively on the terms and conditions specified herein. This
Agreement constitutes the sole agreement between the parties
concerning the performance of services and shall supersede any
previous agreements or understandings.
RIVERSIDE COUNTY PARSONS CONSTRUCTION
TRANSPORTATION COMMISSION SERVICES, INC.
By: By:
Alex Clifford, Chair
Chair (Title)
REVIEWED AND RECOMMENDED By:
FOR APPROVAL:
(Title)
By:
Jack Reagan, Executive
Director
REVIEWED FOR FISCAL IMPACT:
By:
Dean Martin, Controller
APPROVED AS TO FORM:
By:
Best, Best & Krieger
Counsel to the Riverside
County Transportation
Commission
Page 12
APPENDIX "A"
SCOPE OF SERVICES
Page 1
RCTC Commuter Stations Scope of Services
SECTION A - SCOPE OF SERVICES
This section provides information regarding our understanding of the Project, the project team, our organization
structure and approach to CM services.
A.1 PROJECT UNDERSTANDING
Based upon visiting the project sites, reviewing preliminary design drawings and having multiple discussions with
Karl Sauer of RCTC, the following represents PBCS's understanding of the major activities for each project. The
CM organization will be on the two sites daily and will monitor the contractor to determine that it is adhering to the
project plans and special provisions, utilizing the Caltrans standard specifications and standard drawings.
La Sierra Station
• Earthwork
• Underground drainage collector system
• Electrical systems for illuminares including conduits, wire and electrical appurtenances
• Subgrade preparation, base materials, and asphaltic concrete tor entry way and parking lot
• Concrete for curb, gutter, median islands and station platforms
• Ten canopy type shelters
▪ Handicapped accessible with ramps to all sites
• Complete landscaping system including PVC, bubbler heads, controllers and plants
• Complete striping with lane lines, handicapped spaces, parking stalls, bus parking, arrows and signage
areas, and median islands on Indiana Avenue
• Traffic control monitoring
West Corona Rail Station
• Earthwork
• Concrete work including curb, gutter, median islands. Rail station platform, five foot sidewalk paralleling Auto
Center Drive, pedestrian access across tracks; floors for a trash bin, communications, floor (building by
others) vending and ticket machine bases and possibly bus parking bays.
• Base materials and asphaltic concrete for parking lot, perimeter bus lane and two -3 lane driveways.
• A larger sized wind screen protected open shetier
• 7 canopy style shelters
• 3 -sided block crash bin facility with doors
• Complete landscaping system including piping, sprayers controllers, trees and bushes
• Parking lot striping with lane lines, handicapped spaces, parking stalls, bus parking areas, arrows and
signage
• Fencing between the railroad tracks
• Traffic control monitoring
Parsons arinckerhoff Construction Services, Inc. A-1
RCTC Commuter Stations
A.2 PROJECT TEAM
Scope of Services
Parsons Brinckerhoff Construction Services, Inc. (PB) has selected a project team (as proposed to
ROTC in 1992) fully qualified to meet the requirements of RCTC on the project. As prime consultant, PB will
manage the overall CM services of the contract and perform a majority of the field inspection work. Specific duties
that PB will be responsible for include:
• Project Management • Office Engineering
• Resident Engineering • Subconsultant Management
• Construction Inspection • Quality Assurance
Two subconsultants will be utilized to augment our capabilities for specific services, as follows:
Coast Surveying, Inc. (Coast) - an Irvine -based surveyor, will perform project survey services. Coast is
certified by Caltrans as a minority -owned DBE firm.
Geotechnicai & Environmental Engineers, Inc. (GEE) - a Temecula -based, minority -owned DBE firm,
will perform materials testing services and is certified by Caltrans.
PB estimates that approximately 25% of the CM contract will be utilized for these two DBE firms.
A.3 ORGANIZATION/STAFFING
A preliminary organization chart for this contract is shown on page A-3. This section presents an overview of our
project organization, the primary responsibilities of our staff and resumes of our proposed personnel. Alternate
staff are also included in the event that the anticipated project schedule or staff availability changes significantly
over the next three months.
A.3.1 Project Organization
The PB organization will be led by a Resident Engineer, Esfandiar Rahbari, who will serve as the focal point for our
services. Rahbari has extensive local experience on both rail transit and transportation work. He will be the
primary management contact with the County and will direct all construction management components of our
organization. As we currently see the project, Rahbari will be supported on a full-time basis by one civil inspector
at each station and an office engineer. The inspectors will monitor construction activities on a daily basis while the
Office Engineer will handle project documentation. This staff will be phased to handle project requirements in an
efficient manner, as shown on the staffing schedule in Section B.
Other support staff to the Resident Engineer include materials testing support,
Principal. Materials testing will be provided on an as -needed basis by Geotechnical & Environmental
nonmntal Engineers.
Inc. (subconsultant) for quality assurance of construction materials while Coast Surveying will provide as -needed
construction surveying. The CM staff and services will be based out of RCTC offices during the pre -construction
phase and a field office located at the project site during the construction and post -construction phases.
Parsons Brinckerhoff Construction Services, Inc.
A-2
RCTC Commuter Stations Scope of Services
tij. •• 1,.:717g;••
RCTC COMMUTER STATIONS
PB CM Organization
Project Manager
Ran Remarry
l
Resident Engineer
&standar Related
Contract Principal
Jon Jacobsen. PE
Project ty a*iL ator
S men°AI* v o
OtTiae Engineer
C risfian Wikeanonst
L.
Survey
Coast Suveying
Inspectors
Civil: LA Sierra
Midsel Madden
Civil: West Corona
Kent Minn
Materials Testi,g
GEE
Corporately, our Resident Engineer will report to and be supported by a Contract Principal, John Jacobsen, P.E.
for contractual and administrative support and guidance and a Project Manager, Ron Romley, for project
assistance and oversight Jacobsen is the PB West Regional Manager. Romley will contact Rahbari on a regular
basis to review and provide advice on project and personnel issues. A Project Administrator, Suzette Alfonso, will
also support the project for contract billing and personnel administration. Resumes follow page A-4 for the key
staff in the organization. If schedule conflicts occur with the personnel proposed for this project, PB has offered
highly qualified alternate candidates in the resumes that follow.
Parsons Brinkerhoff Construction Services, Inc. A-3
RCTC Commuter Stations
A.3.2 STAFF RESPONSIBILITIES
Scope of Services
PB has selected project personnel specifically experienced to handle all of the required tasks of this project based
on typical Caltrans requirements and the requirements of the commuter stations project. Led in the field by our
Resident Engineer, the primary responsibilities of our staff are given below.
Resident Engineer
• Project management of PB team
• Technical and administrative oversight
• Communications/coordination
• interface with RCTC, Contractor, Designer,
Railroad, Utilities
• Review of contractor schedule/budget
• Control of field construction inspectors
• Claims avoidance
• Coordinate testing and survey subconsultants
Office Engineer
• Correspondence
• Documentation/submittal administration
• Prepare contractor progress estimates
• Contract change order administration
• As-Builts
• Labor utilization (Contractor)
• CM invoice oversight
• Office typing/word processing
• Filing/clerical
Construction Inspectors
• Field inspection services
• Quality assurance/quality control
• Daily Diaries/Inspection Reports
• Quantity verification
• Equipment utilization monitoring
A.3.4 Resumes
Resumes for the proposed organization follow.
• Utility relocation
• Monitor construction contractors safety
program
Materials TestingjGEE)
• Materials sampling
• Field/lab testing of soils, concrete and asphalt
• Verification of materials received at site
• Geotechnical services, as needed
Surveying {CoastL
• Establish control points
• Set Tine and grade
• Construction staking/layout
Contract Principal/Project Manager
• Contractual issues
• Company resources
• Contract performance audits
• Technical project review/advice
Project Administrator
• CM invoice preparation
Parsons Brinckerhoff Construction Services, Inc.
A-4
APPENDIX "B"
SCHEDULE OF SERVICES
Page 1
RCTC Commuter Stations
SECTION B - SCHEDULE
STAFFING BAR GRAPH
Schedule
PBCS SCHEDULE:
YEAR:
START March 15, 1995
1995
END October 15, 1995
CONTRACT PHASES:
MONTH:
J
PRE-CONSTRUC11OI4 CONSTRUCTION
M
A
M
Inspector #1
PB
Inspector #2
Materials Testing
PB
J J A
POST -CONSTRUCTION
0 N l7
12
GEE
Surveyor
PART TIME
_ FULL TIME
Parsons Brinkerhoff Construction Services, Inc.
&1
COMPENSATION AND PAYMENT
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT NO. RO-9527
WITH
PARSONS BRINCKERHOFF CONSTRUCTION SERVICES, INC.
FOR
Construction Management Services
FOR THE CONSTRUCTION OF
La Sierra and West Corona Commuter Rail Stations
APPENDIX C
COMPENSATION AND PAYMENT
TABLE OF CONTENTS
ARTICLE NO.
TITLE PAGE
1. Elements of Compensation 2
1.1 Direct Labor Costs 2
1.2 Fixed Fee 3
1.3 Additional Direct Costs 3
2. Direct Salary Rates 4
3. Invoicing 4
4. Payment 5
Page 1
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AGREEMENT NO. RO-9527
Construction Management Services
For the satisfactory performance and completion of the Services
under this Agreement, the Commission will pay the Consultant
compensation as set forth herein.
1. ELEMENTS OF COMPENSATION
Compensation for the Services will be comprised of the
following elements: 1.1 Direct Labor Costs; 1.2 Fixed Fee,
and; 1.3 Additional Direct Costs.
1.1 DIRECT LABOR COSTS
Direct Labor costs shall be paid in an amount equal to the
product of the Direct Salary Costs and the Multiplier which
are defined as follows:
1.1.1 Direct Salary Costs
Direct Salary Costs are the base salaries and wages
actually paid t❑ the Consultant's personnel directly
engaged in performance of the Services under the
Agreement. (The range of hourly rates paid to the
Consultant's personnel appears in Section 2 below.)
1.1.2 Multiplier
The Multiplier to be applied to the Direct Salary Costs
to determine the Direct Labor Costs is 2.15 and is the
sum of the following components:
1.1.2.1 Direct Salary Costs 1.00
1.1.2.2 Payroll Additives 0.40
The decimal ratio of Payroll Additives to Direct
Salary Costs. Payroll Additives include all
employee benefits, allowances for vacation, sick
leave, and holidays, and company portion of
employee insurance and social and retirement
benefits, all federal and state payroll taxes,
premiums for insurance which are measured by
payroll costs, and other contributions and benefits
imposed by applicable laws and regulations.
Page 2
1.1.2.3 Overhead Costs 0.75
The decimal ratio of allowable Overhead Costs to
the Consultant firm's total direct salary costs.
Allowable Overhead Costs include general, adminis-
trative and overhead costs of maintaining and
operating established offices, and consistent with
established firm policies, and as defined in the
Federal Acquisitions Regulations, Part 31.2.
Total Multiplies 2.15
(sum of 1.1.2.1, 1.1.2.2, and 1.1.2.3)
1.2 FIXED FEE
1.2.1
The fixed fee is $20,895.
1.2.2 A pro -rata share of the Fixed Fee shall be
applied to the total Direct Labor Costs expended for
services each month, and shall be included on each
monthly invoice.
1.3 ADDS TIONAL DIRECT COSTS
Additional Direct Costs directly identifiable to the performance of
the services of this Agreement shall be reimbursed at the rates
below, or at actual invoiced cost.
Rates for identified Additional Direct Costs are as follows:
Item
Vehicles
Vehicle Maintenance
Car mileage
Communications Equipment
Safety Equipment
Travel
Office Supplies
Photographs
Postage
Reimbursement Rate
$ 700/month
$ 150/month
$0.29/mile
$ 550
$ 500
$ 675
$ 900
$ 550
$ 450
Travel by air and travel in excess of 100 miles from the
Consultant's office nearest to the Commission's office must
have the Commission's prior written approval to be reimbursed
under this Agreement.
Page 3
2. DIRECT SALARY RATES
Direct Salary Rates, which are the range of hourly rates to be used
in determining Direct Salary Costs in Section 1.1.1 above, are
given below and are subject to the following:
2.1 Direct Salary Rates shall be applicable to both straight
time and overtime work, unless payment of a premium for overtime
work is required by law, regulation or craft agreement, or is
otherwise specified in this Agreement. In such event, the premium
portion of Direct Salary Costs will not be subject t❑ the
Multiplier defined in Paragraph 1.1.2 above.
2.2 Direct Salary Rates shown herein are effect for one year
following the effective date of the Agreement. Thereafter, they
may be adjusted annually to reflect the Consultant's adjustments to
individual compensation. The Consultant shall notify the
Commission in writing prior to a change in the range of rates
included herein, and prior to each subsequent change.
POSITION OR CLASSIFICATION RANGE OF HOURLY RATES
Project Manager
Resident Engineer
Office Engineer
Inspector
Administrator
Clerical
2.3 The above rates are
for subconsultants
accordance with the
3. INVOICING
$34.00
$33.00
$17.00
$25.00
$16.00
$10.00
- $40.00/hour
- $38.00/hour
- $23.00/hour
- $29.00/hour
- $20.00/hour
- $14.00/hour
for the Consultant only. All rates
to the Consultant will be in
Consultant's cost proposal.
3.1 Each month the Consultant shall submit an invoice for
Services performed during the preceding month. The original
invoice shall be submitted to the Commission's Executive Director
with two (2) copies to the Commission's Project Coordinator.
3.2 Charges shall be billed in accordance with the terms and
rates included herein, unless otherwise agreed in writing by the
Commission's Representative.
3.3 Base Work and Extra Work shall be charged separately, and
the charges for each task and Milestone listed in the Scope of
Services, shall be listed separately. The charges for each
individual assigned by the Consultant under this Agreement shall be
listed separately on an attachment to the invoice.
3.4 A charge of $500 or more for any one item of Additional
Page 4
Direct Costs shall be accompanied by substantiating documentation
satisfactory to the Commission such as invoices, telephone logs,
etc.
3.5 Each copy of each invoice shall be accompanied by a
Monthly Progress Report and spreadsheets showing hours expended by
task for each month and total project to date.
3.6 Each invoice shall indicate payments to DBE
subconsultants or supplies by dollar amount and as a percentage of
the total invoice.
3.7 Each invoice shall include a certification signed by the
Consultant's Representative or an officer of the firm which reads
as follows:
I hereby certify that the hours and salary rates charged in this
invoice are the actual hours and rates worked and paid to the
employees listed.
Signed
Title
Date
Invoice No.
4. PAYMENT
4.1 The Commission shall pay the Consultant within four to
six weeks after receipt by the Commission of an original invoice.
Should the Commission contest any portion of an invoice, that
portion shall be held for resolution, without interest, but the
uncontested balance shall be paid.
4.2 The final payment for Services under this Agreement will
be made only after the Consultant has executed a Release and
Certificate of Final Payment.
Page 5
RCTC Commuter Rail Stations
PARSONS BRINCKERHOFF CONSTRUCTION SERVICES, INC.
COST PROPOSAL SUMMARY
1) BURDENED LABOR COSTS:
PAGE 1 of 6
REGULAR HOURS $198,999
SUBTOTAL $198,999
2) SUBCONSULTANT(s):
(a) Geotechnical & Environmental Engineers, Inc. $30,648
(b) Coast Surveying, Inc. $112,995
(c) Subconsuttant Administration - 3% $4.309
3) DIRECT EXPENSES:
SUBTOTAL $147,952
$11,465
SUBTOTAL. $11,465
4) FIXED FEE (10.5% of Burdened Labor): $20.895
SUBTOTAL 320,895
ESTIMATED TOTAL: $379,311
RCTC Commuter Rail Stations PAGE 6 of 6
PARSONS BRINCKERHOFF CONSTRUCTION SERVICES, INC.
DIRECT EXPENSES
A) LEASED VEHICLES
One Pickup (RE)
UNIT
UNIT
QTY COST ($) TOTAL (S)
month 6 700 $4200
B) VEHICLE OPERATION AND MAINTENANCE
Pickup Trucks (RE) month 6 150 5900
One Pickup (Insp) mile 3,000 029 5870
One Pickup (Insp) mile- 3,000 029 $870
C) FIELD EQUIPMENT
Beepers (2) La 2 275 $550
Cellular Phone Provided by RCTC
D) SAFETY EQUIPMENT LE 1 500 $500
E) PHOTOS month 5 110 $550
F) FIELD SUPPLIES Fumished by RCTC
G) OFFICE SUPPLIES month 6 150 $900
H) POSTAGE & COURIER SERVICE month 6 75 $450
I) TELEPHONE & FAX Furnished by RCTC
J) TRAVEL (Project Manager) trip (1 day each) 3 225 $675
K) CONTINGENCY L$ 1 1,000 $1,000
TOTAL DIRECT EXPENSES $11,465
ASSumAti0r3S:
- Office trailer assumed at La Sierra site for vehicle O&M estimate purpose.
- Truck lease based on a 12 -month lease.
RCTC Commuter Rail Stations
PARS ONS BRINCKERHOFF C ONSTRUCTI ON SERVICES, INC .
LABOR H OUR SUMMARY *
PAGE 4 of 6
PBCS SCHEDULE: START March 15, 1995
YEAR
MONTH
PRE- CONSTRUCTION
M
POSITION FIRM
Project Manager PB
Resident Engineer PB
Office Engineer P8
Inspector 61 (La Sierra) PB
Inspector 12 {West Corona) PB
Project Administrator PB
2 3
8
40
8
END October 15, 1995
1995
l CONSTRUCTION L POST -CONSTRUCTION
I
A M J J A
4
8
80 80
8
5 6 7 8 9
8 16 8
80 80 80 80
8 8 8
80 80 80 80 80 80
80 80 80 80 80 80 80 80 80
80 80 80 80 80 80 80 80
80 80 80
16 16
80 80 80 80 80
16 16 16
8
80
8
0 N D
10 11 12
TOTAL
HOURS
80
1,080
720
640
640
104
• Hours shown are for two-week timesheet periods in each month .
T OTAL HOURS:
3,264
RCTC
PARSE .RINCKERHOFF CONSTRUCTION SERVICES, INC.
muter Rail Stations LABOR COSTS
PAGE 5 of
POSITION NAME
FIRM
March 15 - April 16
HOURLY DIRECT
HRS RATE LABOR
April 16 • October 15
HRS
HOURLY
RATE
DIRECT
LABOR
Project Manager
f2esldent Enginee r
Offiee Engineer
Ynspector 01 (La Sierra)
Inspector 02 (West Corona)
roject Administrator
Ron Romley
PB
Esfandlar Rahberl PB
Christian
Walkenhorst PB
Michael Madden PB
Ken Winn
PB
Suzette Alfonso PB
8
120
0
0
0
8
33.90
35.00
20.00
26.00
25.00
15.60
$271
84,200
$0
80
72
960
720
1 640
$0 640
$125 98
35.28
36.40
20.80
27.04
28.00
18.22
TOTAL WAGE
HOURS COST
$2,538 80 82.810
$34,944 1,080 839,144
$14,976 720 $14,976
817,308 Y 840 $17,306
$18,640
$1,556)
111
840
104
818.640
$1,682
BURDENED
LABOR LABOR
MULT. COST •
2 .150 86,041
2.150 884,160
2 .150 $32,198
2.150 837,207
2.150 $35,778
2.150 83,817
H
TOTALS:
136 $4,606 3 ,128
$81182 3,264 $9256$ $198,999
• Burdened labor cosh do not Include profit.
Burdened labor cost Includes fri nge benefits and overhead costs at 115% of wage costs.
RCTC Commuter Stations
C.3 COST RATES
C.3.1 Direct Salary Rates
C.3.2
opinion
Project Manager
roger:.
34-40
Resident Engineer
Construction Inspector
Office Engineer
Secretary/Clerk
Project Administrator
Engineering Support
33-38
25-29
17-23
10-14
16-20
28-35
Indirect Rates
Burden Rate:
40% Fringe
75% Overhead
115%
Subconsultant Mark-up: 5%
Profit: 10.5%
Cost Estimate
Parsons 8dnckertloff Construction Services, Inc.
C-2
AGENDA ITEM #9C
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE: March 2, 1995
TO:
FROM: Bill Hughes, Bechtel Deputy Project Manager
Tom Horkan, Bechtel Project Manager
Budget and Finance Committee
THROUGH: Paul Blackwelder, Deputy Executive Director
SUBJECT: Amendment 1 to Miralles Contract RO-9430 to provide Final Design and
Construction Drawings to enlarge the Riverside -Downtown Metrolink
Parking Lot
At the July 13, 1994 Commission meeting, RCTC approved a contract with Miralles
Associates, Inc. to prepare e a site feasibility study for a rail station at RCTC owned
property at Highgrove. The study has been delayed as RCTC and Santa Fe discuss
options of moving the proposed layover facility at Highgrove.
The existing parking facility at Riverside -Downtown is reaching capacity. The start
of Santa Fe commuter rail service will warrant an expansion of parking. Patronage
projections for the Riverside -Downtown with service on the Santa Fe line have
indicated that some additional 900 parking spaces may be required.
Staff is recommending that the property located directly south of the existing
Riverside -Downtown station be constructed as additional parking for the Santa Fe
service.
Staff is recommending that Miralles Associates, Inc. also be used to prepare the
desing plans for the parking lot. At staff's direction, Mirralles has prepared a scope,
schedule and estimate for the work which is attached.
Amendment Number 1 work is estimated to cost $35,560. Funds for the work will
be 100% reimbursed by State Transit Capital Improvements (TCI) funds. Previous
land acquisiton costs will be used as the 50% match requirement of the TCI grant.
STAFF RECOMMENDATION:
That the Commission approve the attached Amendment 1 to the contract with
Miralles Associates for an amount of $35,560 to provide construction drawings to
extend the existing Riverside Metolink Station parking south to accommodate the
increase demand on parking by the Santa Fe Metrolink service.
F:\USERS\PREPRINT\MAR.95\MAI-A 1.WH
FIRST AMENDMENT TO AGREEMENT
NO. RO-94-30 FOR RAIL STATION
SITE FEASIBILITY STUDY
1. Parties and Date. This Amendment to Agreement No.
RO-94-30 for a Rail Station Site Feasibility Study is made and
entered into this day of , 1995 by and
between the Riverside County Transportation Commission
("Commission") and Miralles Associates, Inc. ("Consultant"), a
Corporation.
2. Recitals.
2.1 The parties have entered into Agreement No. RO-94-30
for planning and engineering services dated July 13, 1994 ("the
Master Agreement") for advice and assistance regarding the
possibility of locating a Metrolink passenger station with a train
storage facility in the City of Highgrove ("the Project").
2.2 The parties now desire to amend the Master Agreement
to supplement the original Scope of Work to include the design
plans and specifications for an additional parking lot at the
Riverside Downtown Station.
3. Terms.
3.1 The Scope of Work in effect for the term of this
Amendment is attached as Appendix "A-1," which supplements Appendix
nAn
of the Master Agreement. The Scope of Work set forth in
Appendix
effect.
nAn
of the Master Agreement shall remain in full force and
3.2 The work described in Appendix "A-1" shall be fully
completed for an amount not to exceed $ and shall be
CXS250307
billed according to Appendix "C" of the Master Agreement. The
fixed fee for this portion of the work shall be $
3.3 All work described in Appendix "A-1" shall be
completed according to the schedule set forth in Appendix "B-1."
3.4 All references to Appendix "A" and Appendix "B" in
the Master Agreement shall also apply to Appendix "A-1" and
Appendix "B-1," respectively.
3.5 All provisions of the Master Agreement, including
without limitation the indemnity and insurance provisions, shall
remain in full force and effect and shall govern the actions of the
parties under this Amendment.
RIVERSIDE COUNTY MIRALLES ASSOCIATES,
TRANSPORTATION COMMISSION INC.
By: By:
Alex Clifford, Chair
(Title)
REVIEWED AND RECOMMENDED By:
FOR APPROVAL:
By:
Jack Reagan, Executive
Director
REVIEWED FOR FISCAL IMPACT:
By:
Dean Martin, Controller
APPROVED AS TO FORM:
By:
Best, Best & Krieger
Counsel to the Riverside
County Transportation
Commission
(Title)
CXS250307
-2-
APPENDIX "A-1"
Scope of Work
[to be supplied]
CXS250307
-3-
APPENDIX "B-1"
Schedule of Services
[to be supplied]
CXS250307
-4-
SCHEDULE S - ESTIMATED PROJECT SCHEDULE
Notice to Proceed
Concept Plan 1 week
In -Progress Submittal 2 weeks
Pre -Final Submittal 2 weeks
Final Submittal 1 wok
6 weeks
SCHEDULE C - ESTIMATED COST PROPOSAL
MIRALLES ASSQDIATE,4, INC. PROJECT HPURS
Drawing/Task
Hours
Rate Cost
PA01 Cover and Title Sheet
Professional Architect 10 31.84 5316.40
Sub Professional (Drafting) 20 21.83 $430.60
PA02 Landscape Plan
Professional Architect 40 31.84 51,285.80
Sub Professional (Drafting) 20 21.83 5436.60
PA03 Irrigation Plan
Professional Architect 40 31.64 51,285.60
Sub Professional (Drafting) 20 21.83 $436.60
PA04 Site Details
PrNssional Architect 0 31.84 $0.00
Sub Professional (Drafting) 0 21.83 30.00
Agency Coordination
Project Manager 80 35.21 52,112.60
Direct Labor $6,270.00
Overhead Rate 150.00%
Labor including Overhead $9,405.00
Fee 51,587.50
TOTAL LABOR COST 517,242.50
Subconsuitant Costs
Ashba Engineers, Limited $13,125.50
Pacific Engineers Group $3,507.00
TOTAL SUBCONSULTANT COST 516,632.50
Reimbursablss
Mileage 500 0.27 5135.00
CADD Time 60 10.00 5600.00
Telephone, Fax and Courier L.S. $100.00
Plotting (Inhouse) L.S. 5250.00
Setprinting (Outside) - prints for design review L.S. 5500.00
Photocopies L.S. $100.00
TOTAL REIMBURSABLE COST
TOTAL PROFESSIONAL COMPENSATION
$1,685.00
$35,560.00
Aattba Engineers, Limited
Drawing
Hours Rate Coat
CE01 Grading Title Sheet
Prnsslonal Engineers 20 25.00 5500.00
Sub Professional (Drafting) 40 18.30 $732.00
CE02 Grading and Paving Plan
' Professional Engineers 20 25.00 5500.00
Sub Professional (Drafting) 30 18.30 5549.00
CE03 Grading and Paving Plan
Professional Engineers 20 25.00 $500.00
Sub Professional (Drafting) 30 18.30 5549.00
CE04 Details
Professional Engineers 0 25.00 50.00
Sub Professional (Drafting) 0 18.30 $0.00
Agency Coordination
Project Manager
32 28.75 5920.00
Direct Labor $4.250.00
Overhead Rate 150.00%
Labor including Overhead 58,375.00
Fee 51,082.50
TOTAL LABOR COST 511,687.50
Reimbursabies
Mileage 500 0.27 5135.00
CADD Time 100 10.00 $1,000.00
Telephone, Fax and Courier L.S. $47.00
Panting (Inhouse) L.S. $250.00
Photocopies L.S. $8.00
Aerial Survey - Additional Service - Estimated 51,875.01 L.S. 50.00
TOTAL REIMBURSABLE COST $1,438.00
TOTAL PROFESSIONAL COMPENSATION - ASHBA ENGINEERS 513,125.50
Pa .Iilc Engineers Croup
Drawing Hours Rate Cost
PEO1 Electrical Site Plan
Professional Engineers 16 27.30 3438.80
Sub Professional (Drafting) 40 17.33 3693.20
Direct Labor 31,130.00
Overhead Rate 141.11%
Labor including Overhead $1,594.54
Fee 3272.45
TOTAL LABOR COST ;2,997.00
Reimbursable.
CADD Time 40 10.00 3400.00
Telephone, Fax and Courier L.S. 325.00
Plotting (Inhouse) L.S. 575.00
Photocopies L.S. $10.00
TOTAL REIMBURSABLE COST 5510.00
TOTAL PROFESSIONAL COMPENSATION - PACIFIC ENGINEERS GROUP 33,507.00
AGENDA ITEM #9D
March 2, 1995
DATE:
TO:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Budget and Finance Committee
FROM: Claudia Chase, Property Technician
Dean Martin, Controller
THROUGH: Jack Reagan, Executive Director
SUBJECT: Professional Services Contract with Land Forms Landscape Construction
In October 1993, the Commission entered into a temporary arrangement with Land
Forms to provide landscape maintenance at the Riverside Downtown Station. Staff
solicited three bids and selected Land Forms for their experience and submission of
the lowest bid. Based on the immediate need for service, this agreement was entered
into under the Executive Director's single signature authority.
In March 1994, staff included maintenance of The Pedley Station, and in October
1994 added the Friis Building at Spruce Street to the service agreement. The
additional stations and properties acquired by RCTC now require a change to the
existing agreement. The amount of the agreement exceeds the limit authorized by
single signature. Legal Counsel has advised staff that the Commission has no legal
obligation to public bid this contract since this is a Professional Services Contract.
Currently the cost of landscape maintenance for the Riverside Downtown Station, The
Pedley Station and the Spruce Street Property is $33,300.00 per year. We anticipate
the completion of two more stations in 1995 which would increase this amount by
additional $27,600.00 for a total of $60,900.00.
Land Forms has been extremely quick to respond to emergency landscaping issues
and has continued to provide quality service to the Commission properties. With
confirmation of Land Form's excellent performance, staff recommends formalizing
their contract.
STAFF RECOMMENDATION:
That the Commission authorize the Executive Director to enter into a Professional
Service Contract with Land Forms Landscape Construction for landscape maintenance
at the Riverside Downtown Station, the Pedley Station, and the Friis Property at
Spruce; to include the additional option to provide landscape maintenance for other
Commission properties, e.g., La Sierra and West Corona Stations.
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