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Home My Public Portal About2009-08 Authorizing the Purchase of Workout Equipment for the VKB Community CenterRESOLUTION NO. 2009-8 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONCERNING PURCHASE OF WORKOUT EQUIPMENT FOR THE VILLAGE OF KEY BISCAYNE COMMUNITY CENTER; AUTHORIZING VILLAGE MANAGER TO COMPLETE PURCHASE OF WORKOUT EQUIPMENT; PROVIDING FOR EFFECTIVE DATE. WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires to authorize the expenditure of Village funds for the purchase of workout equipment (the "Equipment") for the Village of Key Biscayne Community Center; and WHEREAS, the Village Council finds, upon advice from the Village Attorney, that no competitive bidding is required for the purchase of the Equipment pursuant to Village Code Section 2-86, which authorizes the Village Manager to enter into bids or contracts entered into by another governmental entity with substantially similar competitive bidding procedures; and WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed as indicated in this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted and confirmed. Section 2. Purchase Authorized, Specification of Funds. That the acquisition of the Equipment described in the Purchase Order attached hereto as Exhibit "B" for the Community Center is hereby approved and authorized, subject to the restriction that the total cost of the Equipment authorized herein shall not exceed $39,083.32. The funding source shall be that which is indicated in the Village Manager's memorandum which accompanies this Resolution. Section 3. Implementation. That the Village Manager is hereby authorized to take any and all action necessary to implement the purposes of this Resolution, and is authorized to sign any necessary purchase agreements, subject to the approval of the Village Attorney as to form and legal sufficiency. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 12th day of May, 2009. MAYOR ROBERT L. VERNON CONCHITA H. ALVAREZ, MMC, VILLAGE CLE APPROVED AS TO FORM AND LEGAL SUFFICIE VILLAGE OF KEY BISCAYNE I 711ag Council Robert L. Vernon, .%Ia}'or Michael Darer, I e Mayor Garcia Robert Gusman Michael E. Kelly Jorge E. Mendia Thomas Thornton 1 illag �1lcria(�tier Genaro "Chip" Iglesias Office of the Village Manager DT: TO: FR: RE: April 28, 2009 Honorable Mayor and Council Membe Genaro "Chip" Iglesias, Village Manage Purchase of Workout Equipment for the Community Center RECOMMENDATION It is recommended that the Village Council approve this resolution authorizing the purchase of workout equipment for the Key Biscayne Community Center Wellness Facility. BACKGROUND Attachment "A", the "Community Center Cardio Equipment Information" spreadsheet provides the delivery date, years of service and proposed date of replacement for the first phase of cardio equipment replacement. With the exception of one Stairmaster already replaced, the remaining equipment being replaced has been in service for over four and a half years. This purchase adds five additional spin bikes to the inventory allowing for less people being turned away from peak classes. The cardio equipment being replaced is reaching the end of their expected service life with the extensive use experienced in the Community Center. The Increased incidents of breakdowns combined with cost of repairs and the impact of inoperable machines in the wellness center make this purchase an effective business decision for the facility. Gym Source provided demo models of the equipment that will replace the existing equipment. Staff solicited comments from the membership about this equipment to select the replacement items. Gym Source has proven to be an effective vendor for the Community Center. Gym Source is the largest volume dealer in the United States who can leverage their volume to offer excellent prices. Gym Sources' maintenance and commitment to our facility has proven to be a valuable asset. They have attended meetings with staff and the Community Center Advisory Board whenever asked. They replaced a Stair Master with maintenance issues with a new unit in 2006 at no cost to the village. Gym Source's attentiveness to these matters has allowed us to better serve our members. Gym Source will review the treadmills with the most mileage, wear and tear, and service history to indentify which treadmills will be replaced to insure that we can expect the best possible performance from the treadmills that will remain in service. This purchase of $39,083.32 will be funded by the Capital Reserve line item "Community Center Equipment Replacement" with a existing balance of $181,178. 88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936 \I1SS1(>V tit Al E\ILN 1 10 PRO\ IULA sALL 01 \III \ ( ()\I\Il NI I I LN\ IRON\ILN 1' I OR ALI NLANILR."I HROli(.H RL.sP0NtiIBI.E (.0\ ERN\ILN I WWW.keybiscavne.fl.gov Community Center Cardio Equipment Information Exhibit A Equiment Type Date of Delivery Description Time of service Date of Repalcement Comments Treadr1 1 10/5/2004 True 850 Treadmill 4.6 years 06/1/09 (pending) 2 10/5/2004 True 850 Treadmill 4.6 years 06/1/09 (pending) 3 10/5/2004 True 850 Treadmill 4.6 years 06/1/09 (pending) 5 10/5/2004 True 850 Treadmill 4.6 years 06/1/09 (pending) 5 10/5/2004 True 850 Treadmill 4.6 years 6 10/5/2004 True 850 Treadmill 4.6 years 7 12/28/2005 True Z9 Treadmill 3.4 years 8 12/28/2005 True Z9 Treadmill 3.4 years Total , i � ;r-rvit F ARC Trainr� 1 10/5/2004 Cybex ARC 4.6 years 2 10/5/2004 Cybex ARC 4.6 years Total In >er�ice Stair m aster `•, )in Bikes 10/5/2004 9/13/2006 Stairmaster 4600/C Stairmaster 4600/C 4.6 years 06/1/09 (pendin Gym Source replaced at no cost due to maintenance issues 2.75 years 06/1/09 (pending) 1 to 15 10/5/2004 Schwinn Ev Pro Spin Bikes 4.6 years 16 to 20 8/25/2005 Schwinn Ev Pro Spin Bikes 3.85 years Added to meet demand for classes 21 to 25 4/11/2007 Schwinn Ev Pro Spin Bikes 1.15 years Added to meet demand for classes 26 to 30 6/1/2009 Schwinn Ev Pro Spin Bikes 0 Added to meet demand for classes 30 Recumbant Bikes 1 10/5/2004 True Recumbant Bike 4.6 years 2 10/5/2004 True Recumbant Bike 4.6 years 3otal rvi E lls )orals True Upright Bike 4.6 years 1 10/5/2004 True Ellipticals 4.6 Years June 1, 2009 (pending) 2 10/5/2004 True Ellipticals 4.6 Years June 1, 2009 (pending) 3 10/5/2004 True Ellipticals 4.6 Years June 1, 2009 (pending) rut<31 ,c•Nr;L Ro N. ra: flat pine Total Cardio 12/1/2005 4.45 years Total 19 To be replaced 6/1/09 9 Total Spinning 30 0 Spinning Classes r)atr 3 -Apr 11 Turned A�,a j 2 1 -Apr 2 31 -Mar 2 30 -Mar 8 27 -Mar 12 16 -Mar 3 25 -Mar 9 24 -Mar 7 18 -Mar 4 Exhibit "B " - Purchase Order JJ�Ii1 .S' 01/1(.. O Salesperson BOB LAWRENCE 984589 04/23/2009 Page 1 of 1 Store Quote Dt ACCOUNT ID CUSTOMER NAME 020 12/18/2008 20-141956 VILLAGE OF KEY BISCAYNE Bill To VILLAGE OF KEY BISCAYNE TODD HOFFERBERTH 10 VILLAGE GREEN WAY KEY BISCAYNE FL 33149 Ship To VILLAGE OF KEY BISCAYNE TODD HOFFERBERTH 10 VILLAGE GREEN WAY KEY BISCAYNE FL 33149 LN I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Product TRU-CS-6.0 PICK-UP/MADE TRU-CSX PICK-UP/TRADE SCHWINN-IC/EV.PRO DEL.INST PRE -ASSEMBLY TIME 12 PT.CHECK LIST STAIR -SC -916 PICK-UP/TRADE ZZ-SCH-95150 1 Description TMILL-23X63/SHP/PROG/5-20NEMA/12MPH TRUE 850 TREADMILLS ELLIP-COMMERCIAL CSX TRUE Z 8 ELLIPTICAL EVOLUTION PRO SPIN BIKE 3700014 FREIGHT & INSTALLATION PAYMENT TERMS: 30% DEPOSIT W/ ORDER BALANCE DUE AT DELIVERY SIGNATURE REQUIRED: PRINT NAME: DATE: ITEMS MAY BE DEL'D ASSEMBLED DISPATCH TO ASSIGN TIME WINDOW ITS OUR PRIVILEGE TO SERVE YOU 12 POINT CHECKS COMPLETED STEPPER STAIRMASTER 4600/C PEDAL, TRIPLE LINK PAIR I List I Price I Qty I Total 7,699 0 5,999 0 1,249 0 0 0 0 3,749 0 94 5,595.00 1,500.00 4,395.00 800.00 899.00 3,144.57 .00 .00 .00 2,695.00 748.00 76.95 4 -4 3 -3 5 1 1 1 1 2 -2 5 22,380.00 -6,000.00 13,185.00 -2,400.00 4,495.00 3,144.57 .00 .00 .00 5,390.00 -1,496.00 384.75 QUOTE IS VALID FOR 30 DAYS Subtotal Total 39,083.32 39,083.32 l'agc 1 of 1 (,) \I .0112( !. All \\1! ;,, H2 \\\ ( )E l l c! Quote # 984589 \l:.inn. 11 _; ; I 7,t) Mont,: 951 SIS-55II2 1, \\: 951 1?S-7S111 3