HomeMy Public PortalAbout02 February 4, 1998 Budget & Finance040129
RIVERSIDE COUNTY TRANSPORTA TION COMM/SS/ON
BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS MICHAEL BARRY, WILLIAM KLEINDIENST, JACK VAN HAASTER)
12:30 P.M.
WEDNESDAY, FEBRUARY 4, 1998
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES. File
3. PUBLIC COMMENTS.
4. ADDITIONS/REVISIONS.
5. ADMINISTRATIVE/FINANCIAL ITEMS.
5A. Fisca/ Year 1996-97 Comprehensive Annual Financial Report (CAFR) and Fisca/ Audit
Results.
Overview
Staff and Ernst & Young will present the RCTC CAFR and the fiscal audit results for the
year ended June 30, 1997. The audit results will include compliance and management
issues for both RCTC and the TDA and Measure A funding recipients.
5B. 1998/99 Local Transportation Fund (LTF) Estimate.
Overview
Staff is recommending that the Commission approve the areas apportionments based on
the revenue estimate provided by staff and the Auditor Controller of the County of
Riverside and allowing for adjustment to the estimate providing up to $95,000 for SCAG.
5C. Recruitment for Executive Director
Overview
At the meeting of the Riverside County Transportation Commission on January 16, 1998,
the Commission determined to have the County of Riverside Personnel Department
conduct a statewide recruitment to seek qualified candidates for the Executive Director
position. This recruitment will cost approximately $12,000.
5D. Investment Report for Quarter Ending December 31, 1997
Overview
Staff will present the investment report for the quarter ending December 31, 1997 at the
meeting for receive and file.
Page 2
Agenda - Budget/Finance Committee
February 4, 1998
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6. TRANSIT/RIDESHAREBICYCLE.
6A. Western County Measure A Specialized Transit Resubmittal from Family Service
Association of Western Riverside County
Overview
CAC/SSTAC and Staff are recommending that the Commission not approve the request
from Family Service Association of Western Riverside County for $24,000 in Measure A
Specialized Transit funds.
6B. SunLine Transit Agency: FY 98 Short Range Transit Plan Amendment
Overview
Staff is recommending that the Commission approve the amendment to the FY 1998
SunLine Transit Agency Short Range Transit Plan to modify their capital plan from
"purchase one new 30 foot electric bus" to purchase two (2) used 30 foot electric buses".
6C. Request for Additional Local Transportation Fund Allocation from SunLine Transit Agency
Overview
The recently completed 1997 SunLine fiscal audit identified a $293,890 deficiency in
operating funds for the year. We have received a request from SunLine for an additional
allocation of Local Transportation Funds to cover this shortfall in revenues.
7. HIGHWAYS/LOCAL STREETS AND ROADS.
7A. City of San Jacinto Request to Reallocate Surface Transportation Funds.
Overview
Staff recommends that the Commission approve the City of San Jacinto's request for
reallocation of STP Discretionary Funds.
7B. FY 1995-99 Measure "A "Five Year Capital Improvement Program for Local Streets and
Roads - City of Beaumont.
Overview
The Measure "A" Ordinance requires each recipient of streets and roads monies to annually
provide to the Commission a five year plan of how those funds are to be expended in order
to receive disbursements for local streets and roads. Any subsequent additions, deletions,
or substitutions to the approved plan must also be approved by the Commission. The FY
1995-99 Measure "A" Five Year Capital Improvement Plan for the City of Beaumont has
been submitted for Commission approval
8. ADJOURNMENT.
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
98-01
Budget and Finance Committee
January 7, 1998
MINUTES
1. CALL TO ORDER.
Chairman Jack van Haaster called the meeting of the Budget and Finance Committee to order
at 12:30 p.m. at the Riverside County Transportation Commission, 3560 University Avenue,
Suite 100, Riverside, California.
Members Present
Michael Barry
Jack van Haaster
2. APPROVAL OF MINUTES.
M/S/C (VAN HAASTER/BARRY) to approve the minutes of the December 3, 1997 meeting
as presented.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
There were no additional/revisions.
5. ADMINISTRATIVE/FINANCIAL ITEMS.
5A. 1998 Regional Transportation Improvement Program (RT/P) Financial Plan Status.
The Committee referred this item to the Commission with no recommendation.
5B. 90 Day Extension for TDA Recipient Audit Reports.
M/S/C (BARRYNAN HAASTER) that the Commission approve a ninety day
extension for Ernst & Young to complete the TDA audit reports and forward to the
State Controller's Office.
5C. Auditor Requirements for Funding Recipients.
M/S/C (BARRYNAN HAASTER) that the Commission approve audit requirements
for audit firms selected by RCTC funding recipients.
5D. Monthly Cost and Schedule Reports.
M/S/C (VAN HAASTER/BARRY) that the Commission receive and file.
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Minutes - Budget/Finance Committee
January 7, 1998
6. TRANSIT/RIDESHARE/BICYCLE.
6A. FY 1997-98 State Transit Assistance Allocations.
M/S/C (BARRYNAN HAASTER) that the Commission approve the FY 1997-98
State Transit Assistance Fund Allocations in Riverside County as presented in the
attached table.
6B. Western County Measure A Specialized Transit Proposals.
M/S/C (BARRYNAN HAASTER) that the Commission: 1) Support the Measure "A"
Specialized Transit Subcommittee recommendations and allocate $24,100 to
Ability Counts, $35,603 to Blindness Support Services, $5,000 to Care -A -Van
Transit Service, and $11,800 to Meditrans Services for the services outlined in
their proposals; and, 2) direct the Executive Director to execute funding
agreements with these agencies pending Legal Counsel review.
6C. Quick Charge Electric Vehicle Corridor Communities Program Marketing Contract for
Western Riverside County Sites.
M/S/C (BARRYNAN HAASTER) that the Commission: 1) Approve the MSRC
contract and its marketing scope of services in support of the construction of EV
charging stations under the Quick Charge Program; and, 2) authorize the Executive
Director to execute the contract on behalf of the Commission.
6D. FY 1996-97 SB 821 Program Extension for the City of Temecula.
M/S/C (BARRYNAN HAASTER) that the Commission grant the City of Temecula
a four -month extension to April 30, 1998 to award the construction contracts for
their FY 1996-97 SB 821 sidewalk projects as requested.
7. HIGHWAYS/LOCAL STREETS AND ROADS.
7A. FY 1997-98 Local Transportation Funds Allocation for Local Streets and Roads for the
Palo Verde Valley Apportionment Area.
M/S/C (BARRYNAN HAASTER) that the Commission approve the FY 1997-98
Local Transportation Fund (LTF) allocations for streets and roads purposes in Palo
Verde Valley area.
7B. Direction to Advertise Landscaping Services for Sound Wall #35 on State Route 91
between Van Buren and Tyler.
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M/S/C (BARRYNAN HAASTER) that the Commission authorize staff to advertise
Landscaping for Sound Wall #35 between Van Buren and Tyler on the northerly
side of the freeway and to direct staff to bring back the results of the bidding
process for the Commission to award the project to the lowest responsive bidder.
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Minutes - Budget/Finance Committee
January 7, 1998
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7C. Direction to Advertise Noise Walls on State Route 91 between Magnolia to Mary
Streets.
M/S/C (BARRYNAN HAASTER) that the Commission: 1) Authorize an increase in
the budget from $3,000,000 to $4,600,000 to cover construction costs and
landscaping costs for the Phase I walls and Wall #183 from Phase II; and, 2)
authorize staff to advertise noise walls on State Route 91 between Magnolia to
Mary Streets subject to obtaining encroachment permits from both the City of
Riverside and Caltrans and to direct staff to bring back the results of the bidding
process for the Commission to award the project to the lowest responsive bidder.
8. ADJOURNMENT.
There being no further business to come before the Budget and Finance Committee, the
meeting was adjourned at 1:08 p.m.
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Respectfully submitted,
Nat tnha "-
Clerk of the Commission
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 4 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
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F e b r u a r y 4 , 1 9 9 8
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R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
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F e b r u a r y 4 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
N a t y K o p e n h a v e r , O f f i c e S e r v i c e s M a n a g e r
S U B J E C T :
R e c r u i t m e n t f o r E x e c u t i v e D i r e c t o r
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1 9 9 8 , t h e C o m m i s s i o n d e t e r m i n e d t o h a v e t h e C o u n t y o f R i v e r s i d e P e r s o n n e l
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a n d t h e O r a n g e C o u n t y R e g i s t e r . D a v e W a l q u i s t i s t h e C o u n t y s t a f f o v e r s e e i n g t h e
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 4 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
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S T A F F R E C O M M E N D A T I O N :
R e c e i v e a n d f i l e .
0 0 0 0 0 9
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
February 4, 1998
TO:
Budget & Finance Committee
FROM:
Cathy Bechtel, Program Manager
THROUGH:
Norm King, Interim Executive Director
SUBJECT:
Western County Measure A Specialized Transit Resubmittal from
Family Services Association of Western Riverside County
At last month's meeting the Commission approved proposals for four one year "seed"
programs to improve the mobility of seniors, persons with disabilities, and the truly
needy in Western Riverside County. These projects were received in response to a
request for proposal circulated to provide new and creative specialized transit services
which would complement existing services.
In addition to the four proposals already approved for funding, a proposal from Family
Service Association of Western Riverside County was also reviewed by the Measure
A Specialized Transit Evaluation Committee. This committee is comprised of four
members of the RCTC's Citizens Advisory Committee. The Evaluation committee
recommended that Family Service's project be rejected without prejudice due to a
number of questions and concerns they had regarding the proposal. The comments
of the Committee were shared with Family Services and they were invited to
resubmit their application.
Family Service has resubmitted their proposal which requests $24,000 in Measure A
funds to support demand responsive transportation to the Mead Valley Community
Center four days per week and the Kay Ceniceros Senior Center one day per week.
The Evaluation Committee reviewed this revised proposal and does not recommend
approval of the request. The Committee did not feel that demand for this expansion
in service was substantiated. Additionally, these two sites are already served by the
Riverside Transit Agency's Dial -A -Ride and Meditrans Service. Both agencies were
contacted to determine whether there had been capacity problems on the vans
serving these two sites or a number of requests for service to them. Neither provider
indicated a problem serving the area. The Evaluation Committee recommends that
Family Service Association, as the contract administrator of these two centers, work
with the existing transportation providers to facilitate the scheduling of trips for
participants at the centers.
The CAC/SSTAC discussed this resubmittal at their meeting of January 26, 1998 and
concur with the Evaluation Committee's recommendation.
t ; : . : ,
000010
CAC/SSTAC and STAFF RECOMMENDA770N:
That the Commission not approve the request from Family Service Association for
S24,000 in Measure A Specialized Transit funds.
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000011
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
February 4, 1998
TO:
Budget and Finance Committee
FROM:
Cathy Bechtel, Program Manager
THROUGH:
Norm King, Interim Executive Director
SUBJECT:
SunLine Transit Agency: FY 98 Short Range
Amendment
Transit
Plan
We have received a request from SunLine Transit Agency to amend their FY98 Short
Range Transit Plan (SRTP) to modify one capital project. Included in their original
capital program was a plan to purchase one new 30 foot electric bus for a total of
$150,000 ($133,000 CMAQ and $17,000 local funds). They recently heard of the
availability of two slightly used 30 foot electric vehicles available from Framington,
Massachusetts Transit. Framington lost their funding to operate these two vehicles,
but still had the capital obligation, so were anxious to sell the buses. One is a 1993
model year while the other is a 1995, both with under 30,000 miles.
SunLine is requesting to change the SRTP to allow the purchase of the two used
vehicles instead of one new vehicle. No change in funding is required since SunLine
has been able to negotiate a $58,000 cash purchase price and will require the balance
of the available funds for rehabilitation needed on the buses, such as battery packs,
painting, tires, etc.
CMAQ projects are required to create emission benefits. This proposed change in
project will continue to generate positive changes in emissions.
Financial Assessment
Project Cost
5150,000 (No change from original approval)
Source of Funds
CMAQ & Local Funds
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Included in Fiscal Year Budget
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Year
Included in Program Budget
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Year Programmed
98
Approved Allocation
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Year of Allocation
98
Budget Adjustment Required
N
STAFF RECOMMENDATION:
That the Commission approve the amendment to the FY 1998 SunLine Transit Agency
Short Range Transit Plan to modify their capital plan from "purchase one new 30 foot
electric bus" to "purchase two (2) used 30 foot electric buses".
000012
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R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N I
D A T E :
F e b r u a r y 4 , 1 9 9 8
T O :
B u d g e t & F i n a n c e C o m m i t t e e
F R O M :
C a t h y B e c h t e l , P r o g r a m M a n a g e r
T H R O U G H :
N o r m K i n g , I n t e r i m E x e c u t i v e D i r e c t o r
S U B J E C T :
R e q u e s t f o r A d d i t i o n a l L o c a l T r a n s p o r t a t i o n F u n d A l l o c a t i o n f r o m
S u n L i n e T r a n s i t A g e n c y
T h e r e c e n t l y c o m p l e t e d 1 9 9 7 S u n L i n e f i s c a l a u d i t i d e n t i f i e d a $ 2 9 3 , 8 9 0 d e f i c i e n c y
i n o p e r a t i n g f u n d s f o r t h e y e a r . W e h a v e r e c e i v e d a r e q u e s t f r o m S u n L i n e f o r a n
a d d i t i o n a l a l l o c a t i o n o f L o c a l T r a n s p o r t a t i o n F u n d s t o c o v e r t h i s s h o r t f a l l i n r e v e n u e s .
W h e n q u e s t i o n e d a b o u t t h e r e a s o n s f o r t h e h i g h e r t h a n e x p e c t e d e x p e n s e s w e w e r e
i n f o r m e d t h a t t w o b u d g e t e d p r o j e c t s c a m e i n h i g h e r t h a n p r o j e c t e d . S u n L i n e
c o n d u c t e d a m a j o r m a r k e t i n g c a m p a i g n w h i c h h a s r e s u l t e d i n a g r e a t j u m p i n r i d e r s h i p
( + 1 2 % ) , b u t t h e c a m p a i g n c a m e i n o v e r b u d g e t . A d d i t i o n a l l y , a m a j o r m a i n t e n a n c e
p r o g r a m o n t h e i r b u s e s r e s u l t e d i n h i g h e r t h a n e x p e c t e d e x p e n s e s .
T h e r e a r e s u f f i c i e n t L o c a l T r a n s p o r t a t i o n F u n d s a p p o r t i o n e d t o t h e C o a c h e l l a V a l l e y
t o c o v e r t h i s r e q u e s t .
F i n a n c i a l A s s e s s m e n t
P r o j e c t C o s t
$ 2 9 3 , 8 9 0
S o u r c e o f F u n d s
C o a c h e l l a V a l l e y L o c a l T r a n s p o r t a t i o n F u n d s
E d ��. ��: , � x i ; , < : ; . ; t : " " : . : , : " : : . " t i t " . : : " ��s ` : : > : " : > < " % x " : : : : ��: �� . ; . . ;
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t i i v : : ; ; . . . . . . . . n . . . . .
. " , : " . " x " : . : , . > . '
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Y
Y e a r
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Y
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9 8
A p p r o v e d A l l o c a t i o n
T h i s
R e q .
Y e a r o f A l l o c a t i o n
9 8
B u d g e t A d j u s t m e n t R e q u i r e d
N
F i n a n c i a l I m p a c t N o t A p p l i c a b l e
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a l l o c a t e a n a d d i t i o n a l 5 2 9 3 , 8 9 0 i n L o c a l T r a n s p o r t a t i o n F u n d s
t o S u n L i n e T r a n s i t A g e n c y t o c o v e r t h e o p e r a t i n g s h o r t f a l l i n F Y 1 9 9 7 .
0 0 0 0 1 3
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
February 4, 1998
TO:
Budget and Finance Committee
FROM:
Shirley Medina, Staff Analyst II
THROUGH:
Norm King, Interim Executive Director
SUBJECT:
City of San Jacinto Request to Reallocate Surface Transportation
Funds
The City of San Jacinto has requested reallocation of Discretionary Surface
Transportation Program (STP) Funds. Currently, $120,000 is programmed for a
traffic signal at Menlo Avenue and San Jacinto Avenue. The signal project is more
involved as it requires cooperation with the City of Hemet and Caltrans, and purchase
of right-of-way. The city has identified other priority projects that can utilize the
federal funds in a timely manner while utilizing signal funds to implement the Menlo
and San Jacinto project.
The Riverside County Transportation Commission approved a policy for substitution
of discretionary projects as follows:
"To allow the substitution of two projects in STP discretionary funding
categories or 20% of an agency's overall budget (whichever is larger) by fund typeTM.
This is the first substituiton request for the City of San Jacinto, therefore staff finds
the request consistent with the substitution policy. RCTC staff has continually
encouraged local agencies to obligate projects in a timely manner and established the
substitution policy to assist local agencies in implementing their capital improvement
programs.
Financial Assessment
Project Cost
$120,000
Source of Funds
Included in Fiscal Year Budget
Surface Transportation Program (STP)
n/a
Year
Included in Program Budget
n/a
Year Programmed
Approved Allocation
n/a
Year of Allocation
000014
Financial Assessment
Budget Adjustment Required
n/a
Financial Impact Not Applicable
n/a
STAFF RECOMMENDATION:
That the Commission approve the City of San Jacinto's request for reallocation of
STP Discretionary funds.
•
•
000015
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
February 4, 1998
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
Jerry Rivera, Program Manager
THROUGH:
Norm King, Interim Executive Director
SUBJECT:
FY 1995-1999 Measure "A" Five Year Capital Improvement
Program for Local Streets and Roads - City of Beaumont
•
•
The Measure "A" Ordinance requires each recipient of streets and roads monies to
annually provide to the Commission a five year plan on how those funds are to be
expended in order to receive disbursements for local streets and roads. The agencies
are also required to submit the annual certification of Maintenance of Effort (MOE)
accompanied by documentation supporting the calculation.
Due to the continuous staff turnover, which included the City Manager, and the
limited available time of the contract consultants responsible for the capital
improvement program, the fiscal year 1995-99 Five Year Plan for the City of
Beaumont was never submitted to the Commission for approval. The City's Public
Works Director recently met with Commission staff to determine what documents
were needed, and subsequently, the City submitted the required Plan, MOE
certification and supporting documentation for approval. Staff request the
Commission approve their Plan as submitted.
This action will allow the Commission to disburse to the City of Beaumont the FY
1994-95 Measure "A" Local Streets and Roads funds held by the Commission.
Financial Assessment
Project Cost
Source of Funds
Included in Fiscal Year Budget
Measure "A"
Y
Year
Included in Program Budget
Y
Year Programmed
1994-
95
Approved Allocation
Y
Year of Allocation
1994-
95
000016
t
Financial Assessment
Budget Adjustment Required
N
Financial Impact Not Applicable
Y
STAFF RECOMMENDATION. -
That the Commission approve the FY 1995-1999 Measure "A" Five Year . Capital
Improvement Plan for the City of Beaumont as submitted.
•
tb
000017
R IV ER SID E COUNTY TRA NSPO RTATION C OMMISSIO N
MEA SUR E "A " LOCA L FUN DS PROGRA M
FY 1995-1999
A gen cy: City of Beau mont
Prepared by: Public Works D epartment
D ate: December 22, 1994
Page 1 of 1
ITEM
NO.
PROJECT NA ME/LIMITS
PROJECT TY PE
TO TA L COST
($000's)
ME ASURE "A"
FU NDS ($000's)
1
Pavemen t Management System
En gineerin g
$250,000
$231,000
2
Beaumon t Av en ue Rehabilitation
Ro ad Rehabilitation
$349,875
$300,000
3
Six th Street/Highland Sprin gs In terconn ect
Sign alization In tercon nect
$23,000
$20,000
4
Spo rts Park
Signalization •
$519,000
$60,000
5
H ighlan d Springs Drainage Improv emen ts
Road Rehabilitation
$160,000
$20,000
6
Neighbo rhood Improvemen ts
Road Rehabilitatio n
$320,000
$100,000
7
Highland Spr ings Avenue
Road Rehabilitation
$204,000
$204,000
_ •
1