HomeMy Public PortalAbout01 January 7, 1998 Budget & Finance040130
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
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BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS MICHAEL BARRY, WILLIAM KLEINDIENST, JACK VAN HAASTER)
12:30 P.M.
WEDNESDAY, JANUARY 7, 1998
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES.
3. PUBLIC COMMENTS.
4. ADDITIONS/REVISIONS.
5. ADMINISTRATIVE/FINANCIAL ITEMS.
5A. 1998 Regional Transportation Improvement Program (RT/P) Financial Plan Status.
Overview
The 1998 RTIP Financial Plan has encountered several problems in its preparation. The
Financial Plan is due to SCAG in draft form on January 21, 1998. The final will be
presented to the RCTC at the February meeting for approval.
5B. 90 Day Extension for TDA Recipient Audit Reports.
Overview
Staff is recommending that the Commission approve a ninety day extension for Ernst &
Young to complete the TDA audit reports and forward to the State Controller's Office.
5C. Auditor Requirements for Funding Recipients.
Overview
Staff is recommending that the Commission approve the audit requirements for audit firms
selected by RCTC funding recipients.
5D. Monthly Cost and Schedule Reports.
Overview
Material depicts the current costs and schedule status of contracts reported by routes,
commitments, _and ,`cooperative agreements executed by the Commission. For each
contract and agreement, the report lists the authorized value approved by the Commission,
percentage of contract amount expended to date, and the project expenditures by route
with status for the month ending November 30, 1997. This item is for receive and file.
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Agenda - Budget/Finance Committee
January 7, 1998
6. TRANSIT/RIDESHARE/BICYCLE.
6A. FY 1997-98 State Transit Assistance Allocations.
Overview
Staff is recommending that the Commission approve the FY 1997-98 State Transit
Assistance Fund Allocations in Riverside County as presented.
6B. Western County Measure A Specialized Transit Proposals.
Overview
A request for proposals was circulated to over 100 agencies informing them of the
availability of a total of $100,000 to be used to support a number of one year "seed"
programs to improve the mobility of seniors, persons with disabilities, or the truly needy
in Western Riverside County. We received a total of five proposals requesting a total of
$126,503. A sub -committee of the Commission's Citizens Advisory Committee/Social
Service Transportation Advisory Council met to review all the proposals. This agenda item
presents the Committee's recommendations for funding for the Commission's
consideration.
6C. Quick Charge Electric Vehicle Corridor Communities Program Marketing Contract for
Western Riverside County Sites.
Overview
On behalf of various site owners in western Riverside County, the Commission submitted
a proposal to the Mobile Source Air Pollution Reduction Review Committee (MSRC) under
its Quick Charge Electric Vehicle Corridor Communities Program in July 1996. Upon
resolution of major issues, the MSRC is moving forward with execution of the Program.
Staff seeks Commission approval to enter into an agreement with the MSRC to produce
and provide various marketing materials for use by the new EV charging site owners.
6D. FY 1996-97 SB 821 Program Extension for the City of Temecula.
Overview
The City of Temecula was allocated $96,200 in FY 1996-97 SB 821 Bicycle and
Pedestrian Facilities Project funds for the construction of sidewalk projects on Margarita
Road, Cosmic Drive, and Agena Street. The City of Temecula is requesting a four -month
extension to April 30, 1998 to award the construction contracts for the projects.
7. HIGHWAYS/LOCAL STREETS AND ROADS.
7A. FY 1997-98 Local Transportation Funds Allocation for Local Streets and Roads for the Palo
Verde Valley Apportionment Area.
Overview
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The estimated FY 1997-98 apportionment of Local Transportation Funds (LTF) for the Palo
Verde Valley area is $473,417. The Commission has allocated $243,111 to the Palo
Verde Valley Transit Agency, leaving a balance of $230,306 available for local streets and
roads purposes to be allocated to the City of Blythe and the County.
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Agenda - Budget/Finance Committee
January 7, 1998
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7B. Direction to Advertise Landscaping Services for Sound Wall #35 on State Route 91
between Van Buren and Tyler.
Overview
Staff is recommending; That the Commission authorize staff to advertise Landscaping for
Sound Wall #35 between Van Buren and Tyler on the northerly side of the freeway and
to direct Staff to bring back the results of the bidding process for the Commission to
award the project to the lowest responsive bidder.
7C. Direction to Advertise Noise Walls on State Route 91 between Magnolia to Mary Streets.
Overview
Staff is recommending that the Commission: 1) Authorize an increase in the budget
from$3,000,000 to $4,600,000 to cover construction costs and landscaping costs for the
Phase I Walls and Wall #183 from Phase I1; and, 2) authorize staff to advertise noise walls
on State Route 91 between Magnolia to Mary streets subject to obtaining encroachment
permits from both the City of Riverside and Caltrans and to direct staff to bring back the
results of the bidding process for the Commission to award the project to the lowest
responsive bidder.
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8. ADJOURNMENT.
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MINUTES
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RIVERS/DE COUNTY TRANSPORTA TION COMMISS/ON
97-12
BUDGET AND FINANCE COMMITTEE
December 3, 1997
MItJTES
1. CALL TO ORDER.
Chairperson Jack van Haaster called the meeting of the Budget and Finance Committee to order
at 12:36 p.m. at the Riverside County Transportation Commission, 3560 University Avenue,
Suite 100, Riverside, California 92501.
Members Present
Michael Barry
Jack van Haaster
2. APPROVAL OF MINUTES.
M/S/C (VAN HAASTER/BARRY) to approve the minutes of the November 5, 1997
meeting.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
There were no additions/revisions.
5. ADMINISTRATIVE ITEMS.
5A. Riverside County Request for RCTC Support for General Plan, Transportation and
Circulation Element Update.
M/S/C (VAN HAASTER/BARRY) that the Commission authorize the Executive
Director to work with the County of Riverside, Transportation and Land
Management Agency to develop a proposed scope of work and budget and
contract for services for RCTC to provide corridor and major arterial transportation
planning support for Transportation Element of the Riverside County General Plan
update.
5B. Approval of Resolution 97-15, Reducing the Authorized Amount of Outstanding
Commercial Paper Notes.
M/S/C (VAN HAASTER/BARRY) that the Commission adopt Resolution No. 97-15,
Reducing the Authorized Amount of Outstanding Commercial Paper Notes.
5C. CPTC Audit.
M/S/C (VAN HAASTER/BARRY) that the Commission receive and file.
5D. CVAG Overall Work Plan for 1997/98.
M/S/C (VAN HAASTER/BARRY) that the Commission approve the 1997/98 Overall
Work Plan for the Coachella Valley Association of Govemments and authorize
release of the allocated amount of $119,000.
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Minutes - Budget/Finance Committee
December 3, 1997
5E. LTF Funding Disbursement Policy.
M/S/C (VAN HAASTER/BARRY) that the Commission revise the LTF Disbursement
policy to allow for two twelfths of the ninety percent to be disbursed in the first
month with the remainder of the ninety percent disbursed over the next ten
months. The final ten percent would be in the month of June. Both the front
loaded double payment and the final June payment would be contingent upon
availability of sufficient revenues.
5F. Quarterly Financial and Cost & Schedule Reports.
M/S/C (VAN HAASTER/BARRY) that the Commission receive and file.
6. TRANSIT/RIDESHARE/BICYCLE.
6A. Los Angeles County Metropolitan Transportation Authority Request for Rideshare
Incentive Project Support Services.
M/S/C (VAN HAASTER/BARRY) that the Commission: 1) Direct staff to prepare and
submit a scope of work and cost proposal in response to the LACMTA November
17, 1997 letter for rideshare incentive project services; 2) authorize the
Commission Chairman, pursuant to Legal Counsel review, to enter into a
memorandum of understanding with LACMTA; 3) approve the addition of the
scope of work to the Commission's FY97/98 contract with Inland Transportation
Services; and, 4) approve the provision of the Commuter Assistance Program's
software tracking program, at no cost, to LACMTA based on the stipulations
defined in the body of this staff report.
6B. Contract for a Programmer to Maintain RCTC's Various Data Base Programs.
M/S/C (BARRYNAN HAASTER) that the Commission award a contract to Digital
Advantage to perform data base programming for an amount not to exceed
$20,000 using the attached short form consultant agreement and the hourly rates
identified in their cost proposal subject to RCTC Legal Counsel review and
approval.
7. RAIL.
7A. Authorization to Seek TEA Grant for Rehabilitation of Santa Fe Depot at Riverside.
This item was pulled from the agenda.
8. ADJOURNMENT.
There being no further business to come before the Budget and Finance Committee, the
meeting was adjourned at 1:12 p.m.
Respectfully submitted,
Naty Ko nhav
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Clerk of the Commission
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A G E N D A I T E M # 5 A
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
J a n u a r y 7 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
S h i r l e y M e d i n a , S t a f f A n a l y s t I I
T H R O U G H :
H i d e o S u g i t a , A s s i s t a n t D i r e c t o r , P l a n n i n g a n d P r o g r a m m i n g
S U B J E C T :
1 9 9 8 R e g i o n a l T r a n s p o r t a t i o n I m p r o v e m e n t . P r o g r a m ( R T I P )
F i n a n c i a l P l a n S t a t u s
T h e S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s ( S C A G ) i s r e s p o n s i b l e f o r
d e v e l o p i n g t h e R e g i o n a l T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( R T I P ) . I n a d d i t i o n t o
t h e p r o g r a m m i n g o f p r o j e c t s b y t h e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n s a n d
d e m o n s t r a t i n g t i m e l y i m p l e m e n t a t i o n o f T r a n s p o r t a t i o n C o n t r o l M e a s u r e s ( T C M s ) , t h e
f i n a n c i a l p l a n i s a n o t h e r c o m p o n e n t o f t h e R T I P . I t m u s t d e m o n s t r a t e t h a t t h e r e g i o n
h a s t h e c a p a c i t y t o f u n d i t s p r o g r a m . T h e f i n a n c i a l p l a n a n d r e s o l u t i o n m u s t c e r t i f y
a c o m m i t m e n t t o i m p l e m e n t p r o j e c t s i n e a c h o f t h e c o u n t i e s r e s p e c t i v e T I P S . I t m u s t
a l s o i d e n t i f y f u n d i n g t h a t c a n r e a s o n a b l y b e e x p e c t e d t o b e a v a i l a b l e d u r i n g t h e
s e v e n - y e a r p e r i o d o f t h e R T I P . H o w e v e r , t h e f i r s t t h r e e y e a r s o f f u n d i n g a r e r e q u i r e d
t o b e s p e c i f i c a l l y i d e n t i f i e d i n t h e T I P s h o w i n g f u n d i n g l e v e l s f o r f i s c a l y e a r s 1 9 9 8 / 9 9
t h r o u g h 2 0 0 0 / 0 1 .
W i t h t h e p r e p a r a t i o n o f t h e 1 9 9 8 R T I P F i n a n c i a l P l a n , c e r t a i n i s s u e s h a v e a r i s e n t h a t
m a k e t h e p r o c e s s m o r e c h a l l e n g i n g t h a n i n t h e p a s t . O n e i s t h e l a c k o f r e a u t h o r i z i n g
l e g i s l a t i o n f o r t h e I n t e r m o d a l S u r f a c e T r a n s p o r t a t i o n E f f i c i e n c y A c t ( I S T E A ) . R C T C
s t a f f w i l l b a s e R i v e r s i d e C o u n t y e s t i m a t e s o f S u r f a c e T r a n s p o r t a t i o n P r o g r a m ( S T P )
a n d C o n g e s t i o n M i t i g a t i o n A i r Q u a l i t y ( C M A Q ) f u n d s o n f i s c a l y e a r 1 9 9 6 / 9 7
a p p o r t i o n m e n t l e v e l s . H o w e v e r , i t h a s b e e n i n d i c a t e d a t t h e f e d e r a l l e v e l t h a t a n
i n c r e a s e t o t h e s e f u n d s o u r c e s i s p o s s i b l e .
A n a d d i t i o n a l p r o b l e m i s t h a t t h e S C A G R T I P G u i d e l i n e s r e c o m m e n d t h e 1 9 9 8 R T I P
b e p r e p a r e d t o b e c o n s i s t e n t w i t h t h e f o r t h c o m i n g R e g i o n a l T r a n s p o r t a t i o n P l a n ( R T P ) .
O r i g i n a l l y , S C A G s c h e d u l e d t h e d e v e l o p m e n t o f t h e R T I P a s s u m i n g t h a t t h e R T P
u p d a t e w o u l d h a v e b e e n a p p r o v e d b y n o w . T h e r e f o r e , w i t h o u t a n a p p r o v e d R T P i n
p l a c e , i t h a s b e e n e x t r e m e l y d i f f i c u l t t o p r e p a r e a T I P b a s e d o n u n k n o w n e l e m e n t s o f
t h e R T P , a n d n o w t h a t t h e d r a f t i s o u t t h e r e a r e s e v e r a l i s s u e s t h a t w i l l n o t b e
r e s o l v e d b y t h e t i m e t h e F i n a n c i a l P l a n i s d u e t o S C A G o n J a n u a r y 2 1 , 1 9 9 8 .
A n o t h e r i s s u e i s w i t h t h e i m p a c t f r o m S B 4 5 - S T I P R e f o r m B i l l . F u n d i n g l e v e l s a n d
f u n d s o u r c e s h a v e b e e n s i g n i f i c a n t l y i m p a c t e d a n d t h e r e a r e u n r e s o l v e d i s s u e s a t t h i s
t i m e t h a t i m p a c t o u r a b i l i t y t o d e t e r m i n e p r o g r a m m i n g o f s t a t e f u n d s . I n a d d i t i o n , t h e
i m p a c t o n t h e S T I P p r o g r a m h a s c a u s e d a d e l a y a n d w i l l n e e d t o b e r e v i e w e d f o r
c o n s i s t e n c y w i t h t h e ( R T P ) .
0 0 0 0 0 6
Development of the 1998 RTIP is nearing closure. The TCM Report was submitted
in August 1998. The Local Highway, Transit, and State Highway sections, with
exception to the STIP projects, were submitted to SCAG, as required, in October and
November 1998. Upon the approval of the 1998 STIP for Riverside County, the STIP
projects and Financial Plan will immediately be submitted to SCAG. SCAG will then
conclude its analysis and immediately proceed with modeling to determine air quality
conformity.
The 1998 RTIP Financial Plan for Riverside County will be presented to the
Commission at the February 1998 RCTC meeting. As mentioned above we will
submit a draft financial plan to SCAG on January 21, 1998 which will list several
caveats as needed in respect to the above mentioned problems. The final will then
be submitted to SCAG after the February 1998 RCTC meeting.
STAFF RECOMMENDATION:
That the Commission authorize staff to proceed with the development and submittal
of a "draft" 1999-2005 RTIP Financial Plan to SCAG, subject to final RCTC action
which is scheduled for February 11, 1998.
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A G E N D A I T E M # 5 B
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R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
J a n u a r y 7 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
9 0 D a y E x t e n s i o n f o r T D A R e c i p i e n t A u d i t R e p o r t s
S t a t e l a w r e q u i r e s t h a t a u d i t r e p o r t s f o r T D A f u n d i n g r e c i p i e n t s m u s t b e i s s u e d w i t h i n
1 8 0 d a y s o f t h e f i s c a l y e a r e n d a n d f o r w a r d e d t o t h e S t a t e C o n t r o l l e r s O f f i c e . S i n c e
a l l o f o u r r e c i p i e n t s h a v e a J u n e 3 0 f i s c a l y e a r e n d , a l l r e p o r t s a r e d u e b y D e c e m b e r
3 1 , 1 9 9 7 . F a i l u r e t o m e e t t h i s d e a d l i n e m a y s u b j e c t t h e C o m m i s s i o n t o a p e n a l t y .
T h e l a w d o e s a l l o w t h e C o m m i s s i o n t o g r a n t a n e x t e n s i o n o f u p t o n i n e t y d a y s .
E r n s t & Y o u n g h a s e i t h e r i s s u e d o r e x p e c t s t o i s s u e r e p o r t s o n m o s t r e c i p i e n t s b y
D e c e m b e r 3 1 s t . H o w e v e r , E & Y h a s i n d i c a t e d t h a t t h e f o l l o w i n g a g e n c i e s w i l l n o t
b e i s s u e d b y t h a t d a t e , a n d t h e y a r e t h e r e f o r e r e q u e s t i n g a n i n e t y d a y e x t e n s i o n .
C i t y o f P e r r i s - - R e c e i p t o f r e q u i r e d d o c u m e n t a t i o n f r o m C i t y s t i l l p e n d i n g .
C i t y o f B e a u m o n t a n d C i t y o f M o r e n o V a l l e y - - A w a i t i n g r e s p o n s e s f r o m C i t i e s
t o a u d i t o r q u e s t i o n s a n d m i s c e l l a n e o u s d o c u m e n t a t i o n i s s u e s .
C i t y o f I n d i o - - A w a i t i n g r e s o l u t i o n o f p o t e n t i a l A r t i c l e 3 ( b i c y c l e a n d p e d e s t r i a n
f u n d i n g ) n o n c o m p l i a n c e i s s u e , a n d v a r i o u s d o c u m e n t a t i o n a n d r e c o n c i l i a t i o n s .
R i v e r s i d e T r a n s i t A g e n c y - - A w a i t i n g t h e M a n a g e m e n t R e p r e s e n t a t i o n L e t t e r
w h i c h m a n a g e m e n t h a s a g r e e d t o p r o v i d e o n c e t h e y h a v e r e c e i v e d a d r a f t o f
t h e m a n a g e m e n t l e t t e r c o m m e n t s .
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a p p r o v e a n i n e t y d a y e x t e n s i o n f o r E r n s t & Y o u n g t o c o m p l e t e
t h e T D A a u d i t r e p o r t s a n d f o r w a r d t o t h e S t a t e C o n t r o l l e r ' s O f f i c e .
0 0 v Q 0 8
AGENDA ITEM #5C
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R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
J a n u a r y 7 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
A u d i t o r R e q u i r e m e n t s f o r F u n d i n g R e c i p i e n t s
T h e C o m m i s s i o n a t a s p e c i a l m e e t i n g i n O c t o b e r 1 9 9 7 , e l e c t e d t o a l l o w R T A t o s e l e c t
i t s o w n a u d i t o r f o r f i s c a l y e a r e n d i n g J u n e 3 0 , 1 9 9 8 . S t a f f h a s d e v e l o p e d t h e
a t t a c h e d r e q u i r e m e n t s w h i c h m u s t b e m e t b y a n y a u d i t f i r m s e l e c t e d b y R T A a n d a n y
f u n d i n g r e c i p i e n t .
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a p p r o v e t h e a t t a c h e d a u d i t r e q u i r e m e n t s f o r a u d i t f i r m s s e l e c t e d
b y R C T C f u n d i n g r e c i p i e n t s .
A t t a c h m e n t
0 0 0 0 0 9
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
A u d i t o r Q u a l i f i c a t i o n C r i t e r i a
E f f e c t i v e F e b r u a r y 1 , 1 9 9 8
1 . A u d i t f i r m m u s t p o s s e s s s u f f i c i e n t s t a f f i n g r e s o u r c e s , c o m m e n s u r a t e w i t h t h e s i z e a n d s c o p e
o f t h e a u d i t , t o p e r f o r m t h e a u d i t i n a t i m e l y a n d e f f i c i e n t m a n n e r .
2 . F i r m m u s t h a v e b e e n i n e x i s t e n c e f o r a t l e a s t t e n y e a r s .
3 . F i r m m u s t h a v e b e e n t h r o u g h a t l e a s t t h r e e p e e r r e v i e w s w i t h s a t i s f a c t o r y r e s u l t s .
4 . T h e f i r m o r a n y o f i t s p r a c t i t i o n e r s o n t h e e n g a g e m e n t c a n n o t h a v e b e e n c e n s u r e d o r r e c e i v e d
a n y f o r m o f d i s c i p l i n a r y a c t i o n f r o m t h e S t a t e B o a r d o f A c c o u n t a n c y .
5 . T h e f i r m m u s t h a v e a p r e s e n c e ( o f f i c e l o c a t i o n i n t h e I n l a n d E m p i r e ) .
6 . A l l p a r t n e r s o f t h e f i r m m u s t b e l i c e n s e d a s C e r t i f i e d P u b l i c A c c o u n t a n t s . A n y m a n a g e r s
a s s i g n e d t o t h e e n g a g e m e n t m u s t b e l i c e n s e d a s C e r t i f i e d P u b l i c A c c o u n t a n t s .
7 . T h e f i r m m u s t h a v e e x p e r i e n c e w i t h t r a n s i t a n d t r a n s p o r t a t i o n i s s u e s a n d c l i e n t s .
8 . T h e f i r m m u s t h a v e a q u a l i t y r e v i e w p r o g r a m c o n s i s t e n t w i t h G A A S .
9 . T h e f i r m m u s t h a v e e x p e r i e n c e a u d i t i n g m u n i c i p a l c l i e n t s a n d b e f u l l y f a m i l i a r w i t h t h e
r e q u i r e m e n t s o f G o v e r n m e n t A u d i t i n g S t a n d a r d s i s s u e d b y t h e C o m p t r o l l e r G e n e r a l o f t h e
U n i t e d S t a t e s ( i . e . , Y e l l o w B o o k ) , O M B C i r c u l a r A - 1 3 3 a n d w i t h G A S B .
1 0 . T h e f i r m n o r a n y m e m b e r s o f t h e e n g a g e m e n t t e a m m a y h a v e a n y a c t u a l o r p e r c e i v e d c o n f l i c t
o f i n t e r e s t w i t h a g e n c y b e i n g a u d i t e d o r w i t h a n y o f i t s p r i n c i p a l o f f i c i a l s o r o f f i c e r s .
C e r t i f c i a t i o n t o t h a t e f f e c t .
1 1 . T h e f i r m a n d m e m b e r s o n t h e e n g a g e m e n t t e a m m u s t b e i n d e p e n d e n t o f t h e a u d i t e e .
1 2 . T h e f i r m m u s t a g r e e t o a l l o w R C T C a n d / o r a n a u d i t o r o f i t s c h o i c e t o h a v e f u l l a c c e s s t o a l l
w o r k i n g p a p e r s a n d t o t h e m a n a g e m e n t l e t t e r p r o c e s s ( i . e . , k e e p R C T C i n f o r m e d o f a n y
v e r b a l c o n c e r n s n o t e d a n d p r o v i d e c o p y o f a l l d r a f t s a s w e l l a s t h e f i n a l l e t t e r ) .
1 3 . T h e f i r m m u s t u s e t h e M e a s u r e A a n d T D A c o m p l i a n c e r e q u i r e m e n t s p r o v i d e d b y R C T C .
1 4 . T h e f i r m m u s t c e r t i f y c o m p l i a n c e w i t h a l l o f t h e a b o v e r e q u i r e m e n t s .
0 0 0 0 1 0
"
A G E N D A I T E M # 5 D
"
"
"
"
R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
J a n u a r y 7 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
W i l l i a m H u g h e s , M e a s u r e A P r o j e c t M a n a g e r
L o u i s M a r t i n , P r o j e c t C o n t r o l s M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
M o n t h l y C o s t a n d S c h e d u l e R e p o r t s
T h e a t t a c h e d m a t e r i a l d e p i c t s t h e c u r r e n t c o s t s a n d s c h e d u l e s t a t u s o f c o n t r a c t s
r e p o r t e d b y r o u t e s , c o m m i t m e n t s , a n d c o o p e r a t i v e a g r e e m e n t s e x e c u t e d b y t h e
C o m m i s s i o n . F o r e a c h c o n t r a c t a n d a g r e e m e n t , t h e r e p o r t l i s t s t h e a u t h o r i z e d v a l u e
a p p r o v e d b y t h e C o m m i s s i o n , p e r c e n t a g e o f c o n t r a c t a m o u n t e x p e n d e d t o d a t e , a n d
t h e p r o j e c t e x p e n d i t u r e s b y r o u t e w i t h s t a t u s f o r t h e m o n t h e n d i n g N o v e m b e r
3 0 , 1 9 9 7 .
D e t a i l e d s u p p o r t i n g m a t e r i a l f o r a l l s c h e d u l e s , c o n t r a c t s a n d c o o p e r a t i v e a g r e e m e n t s
i s a v a i l a b l e f r o m B e c h t e l s t a f f .
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n r e c e i v e a n d f i l e .
A t t a c h m e n t s
0 0 0 0 1 1
"
"
P R O J E C T
D E S C R I P T I O N
R O U T E 6 0 P R O J E C T S
P a r k ' n ' R i d e L o t F i n a l D e s i g n ( R 0 9 7 3 8 )
S U B T O T A L R O U T E 6 0
R O U T E 7 9 P R O J E C T S
E n g i n e e r i n g / E n v i r o n . / R O W
( R 0 9 1 1 1 , 9 3 0 1 , 9 3 0 2 , 9 3 0 6 , 9 3 3 7 , 9 7 3 5 , 9 3 2 9 , 9 7 3 7 )
L a m b s C a n y o n P r o j . ( R 0 9 4 2 3 , 9 4 2 9 , 9 7 3 0 , 9 7 3 2 )
( P r o j e c t c o m p l e t e - d o i n g c o n t r a c t
c l o s e o u t s )
S U B T O T A L R O U T E 7 9 ' ' !
R O U T E 1 1 1 P R O J E C T S
( R 0 9 2 1 9 , 9 2 2 7 , 9 2 3 4 , 9 5 2 3 , 9 5 2 5 , 9 5 3 0 , 9 5 3 7 , 9 5 3 8 )
9 6 3 5
S U B T O T A L R O U T E 1 1 1
R O U T E 9 1 P R O J E C T S
S o u n d w a l l d e s i g n a n d c o n s t r u c t i o n
( R 0 9 1 0 1 , 9 3 3 7 , 9 8 2 8 )
V a n B u r e n B l v d . F r w y H o o k R a m p ( R 0 9 5 3 5 )
C o r o n a B y p a s s S t u d y ( R 0 9 7 3 6 )
S U B T O T A L R O U T E 9 1
1 - 2 1 5 P R O J E C T S
P r e l i m i n a r y E n g r g / E n v i r o n . ( R 0 9 0 0 8 , 9 0 1 8 )
S U B T O T A L I - x 1 5
R C T C M E A S U R E " A " H I G H W A Y / R A I L P R O J E C T S
B U D G E T R E P O R T B Y R O U T E
C O M M I S S I O N C O N T R A C T U R A L
A U T H O R I Z E D C O M M I T M E N T S
A L L O C A T I O N T O D A T E
% C O M M I T T E D E X P E N D I T U R E F O R % E X P E N D I T U R E S
A G A I N S T A U T H . M O N T H E N D E D E X P E N D I T U R E S T O - D A T E A G A I N S T
A L L O C A T I O N N o v e m b e r 3 0 , 1 9 9 7 T O D A T E C O M M I T M N T S T O D A T E
$ 3 9 , 6 9 7 $ 3 9 , 6 9 7 1 0 0 . 0 % $ 4 , 1 7 5 $ 3 6 , 0 1 5
$ 3 9 , 6 9 7 3 3 9 , 6 9 7 1 0 0 . 0 % 3 4 , 1 7 5 6 3 8 , 0 1 5
$ 9 , 6 9 6 , 3 6 0 $ 9 , 6 9 6 , 3 6 0 1 0 0 . 0 % $ 1 8 , 9 9 6 $ 9 , 5 0 1 , 9 3 5
$ 2 3 , 7 5 2 , 6 3 8 $ 2 3 , 2 8 0 , 3 9 0 9 8 . 0 % $ 6 1 , 6 2 7 3 2 3 , 2 7 4 , 3 6 1
6 3 3 , 4 4 8 , 9 9 8 6 3 2 9 7 6 7 8 0 9 8 : $ % $ 8 0 , 6 2 3 4 3 2 ; 7 7 4 4 4 4
$ 6 , 7 0 0 , 1 1 5 $ 6 , 4 3 8 , 6 1 6 9 6 . 1 %
$ 6 , 7 0 0 , 1 1 6 1 1 6 , 4 3 9 , 6 1 6 9 6 . 1 1 $ ;
3 2 , 6 0 8 , 4 2 4 3 2 , 5 3 9 , 5 1 9 9 7 . 4 %
3 2 , 3 0 0 , 0 0 0 3 2 , 3 0 0 , 0 0 0 1 0 0 . 0 %
$ 1 6 9 , 2 2 0
$ 8 , 0 ' 7 7 , 6 4 4 . 0 0 1
3 1 6 9 , 2 2 0
$ 8 , 0 0 8 , 7 3 9 , 0 0
1 0 0 . 0 %
9 8 6 %
$ 6 , 7 2 6 , 5 0 4 $ 5 , 8 7 8 , 1 7 3 8 7 . 4 %
$ 6 , 7 2 6 , 8 0 4 $ 5 , 8 7 8 , 1 7 3 8 7 . 4 %
0
3 1 4 9 , 1 5 0
$ 1 4 9 , 1 6 0
s o
$ 4 , 9 9 3 , 2 0 5
6 4 , 9 6 3 0 5
$ 4 9 4 , 2 3 8
3 1 , 2 2 9 , 4 4 2
$ 5 7 , 3 9 2
6 1 , 7 8 1 , 0 1 ' 3
3 5 , 6 9 3 , 0 4 0
5 5 , 6 9 3 , 0 4 0
9 0 . 7 %
9 0 , 7 %
9 8 . 0 %
1 0 0 . 0 %
9 9 . 4 %
7 7 . 6 %
7 7 . 6 %
1 9 . 5 %
5 3 . 5 %
3 3 . 9 %
3 5 . 6 1 $
9 6 . 9 %
9 8 . 9 %
RCTC MEASURE "A" HIGHWAY PROJECTS
BUDGET REPORT BY ROUTE
C OMMISSION C ONTRACTURAL % COMMITTED EXPENDITURE F OR % EXPEN DITURES
PR OJECT AUTHORIZED COMMIT MENTS A GAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE AGAINST
DESCRIPTION ALLOCATI ON TO DATE ALLOCATION November 30,1997 TO DATE C OMM IT MNTS TO DATE
INTERCHANGE IMPROV. PROGRAM
Yuma IC Final Design (PS&E) (R09428)
Yuma IC Constr. Mgmt (R09631)
Yuma IC Construction (R09636)
(Project is co mplete - do ing contract
c lose-out)
SUBTOTAL INTERC HANG E
PROJECT & CO NSTR. MGMT SERV.
(R09800)
SUBTOTAL BECHTEL
PROGRAM PLAN & SERVICES
Special Study (ITS Plan - R09727)
SUBTOTAL PROGRAM PLAN & SVCS.
PARK-N-RIDE/INCENT. PROGRAM
(RO 9801 thru 9812) (9701-9712) (9740-9742)
SUBTOTAL PARK -N -RIDE
COMM UTER RAIL
Studies/Engineering
(RO 9420,9731,9832,9833)
Station/Site Acq/OP Costs/Maint. Costs
(RO 0000, 9820,9843,9845)
SUBTOTAL COMMUTER RAIL
TOTALS
$1,257,000
$1,023,500
$6,600,000
$8,880,500
$1,974,813
81,974,813
$450,000
.. .. .. .. . ..... . . .. . . .
.. . . . ... .. .. .. . . ...
$450,000
$1,683,280
31,683,280
$1,433,202
$9,207,502
510,640,704
$75,622,255
$1,257,000
$978,330
$6,289,810
8;525:140
$1,904,813
$1,804,813
$450,000
*450,000:
$1,683,280
51;683,280 .
$1,292,354
$8,226,000
$9,518,364
572,423,5621
100.0%
95.6 %
95 .3%
96.0%'
96 .5%
96.5%
100 .0%
100 .0%
100 .0 %
90.2%
89 .3%
89.5%
sss%
$9,979
$40,456
$182,058
8232,483
$51,758
. ..... .. .. ......
. .... ..... ....
551,758
$184,459
$184,459'
$32,357
$110,417
8142,774
$845,432
$1,230,841
$961,288
$6,284,507
$8,476,638
$386,668
$$88,868
$294,302
..... ... .......... ... .
.. . .... .. . . ... .......
$284 393
$440,003
.. .. ... .. ........ ... ..
5440,003
$958,520
$299,828
51,258,348
$56,138,585
97.9%
98.3%
99.9%
99.4%
20.3%
65.4 %
65.4%.
74 .2 %
3 .6%
13 .2%
77:5%'
•
Page 2of3
•
411
CITY OF TEMECULA
Local streets & road improvements
TO TALS
$5,000,000
$32,012,823
NOTE: (1) Loan against interchange improvement programs
All values are for total Project/Contract and not related to fiscal year budgets.
' "" Total advances of $1. 377M represents the total Measure "A" previous advances under this agreement. This amt. was paid in full by City of Murrieta
November 1995.
$0
•
CITY OF MURRIETA
Loan Agreement 1-15/1-215
Interchange improvements (R09334)
(Loa n Agreement is Terminated)
RCTC MEASURE "A" HIGHWAY/L OCAL STREETS & ROADS PROJECTS
BUDGET REPORT BY PROJECT
EXPENDITURE FOR T OTAL OUTSTANDING % EXPENDITURES
PROJECT APPROVED MONTH ENDED MEASURE "A " LOAN
DESCRIPTION OUTSTANDING TO -DATE AGAINST
C OMMITMENT November 30, 1997 ADVANCES BALANCE CO MMITMENT APPROVED COMMIT .
SUBTOTAL MURRIETA LO AN
CITY OF CANYON LAKE
Final Design and Construction of
Railroad Canyon Rd Improvements (R09422)
SUBTOTAL CANYON LAKE LOAN
CITY OF CORONA
Smith, Maple & Lincoln Interchanges &
Storm drainage structure
SUBTOTAL CITY OF CORONA
CITY OF PERRIS
Local streets & road improvements
CITY OF SAN JACINTO
Local streets & road improvements
(1)
$17,000,000
$17,000,000
$1,600,000
$1;600,000
$5,212,623
$5,212,823'
$1,900,000
$1,300,000
$0
so
$1,377,000
$1;377,000
$1,600,000
51,000,000
$5,212,623
$6 212623
$1,900,000
$1,300,000
$0
SO
$1,519,260
$1,619,60
$4,550,996
3+1{,550;998
$1,900,000
$1,300,000
$0
$0
$0
$o
$0
8.1%
100.0%
100 .0%'
100.0%
100.O%
100.0%
100 .0 %
$5,000,000
$16,389,823
$5,000,000
$14,270,256
so
100 .0 %
51.270
Page 3 of 3
Status Mo. Ending 11/30407
"
" A G E N D A I T E M # 6 A
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
January 7, 1998
TO:
Budget and Finance Committee
FROM:
Cathy Bechtel, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
FY 1997-98 State Transit Assistance Allocations
In order for the public transit operators to claim State Transit Assistance (STA) funds
for operating and capital purposes, the Commission must allocate funds to support
the transit services and capital projects contained in the approved FY 1998-2004
Short Range Transit Plan (SRTP) identified for funding with State Transit Assistance
funds.
When the SRTP was prepared, the operators assumed for planning purposes that the
State appropriation of funds would be the same as the previous year. According to
the State Controller's Office, the amount of STA funds that are expected to be
received in Riverside County for FY 1998 is $1,996,294 ($1,792,675 discretionary
pot, $203,619 operator specific pot). The attached table outlines the specific
operator allocations which need to be approved by the Commission.
As you will recall, the Commission's policy is to allocate 90% of the STA funds based
on population with 10% allocated on an incentive award basis. It appears that there
will be $241,852 available for allocation on the incentive award basis (10% of the
$1,792,675 discretionary pot allocation + $625,848 unreserved carryover from
FY97). Last year this incentive award was allocated based on most improved
performance by an operator. The details regarding how the incentive award will be
allocated this year remains to be worked out. A meeting of all the transit operators
in the County will be convened to develop a proposal for the Commission's
consideration.
Financial Assessment
Project Cost
51,952,269 (also includes available prior year carryover $)
Source of Funds
State Transit Assistance
alig .[ r � .L\n..:} ::4..rrhv'f•r:'v': }i'•'• {6• :
•. C'....::iiii.,µ.•;.4: f. vi}.. :..•:.:::
:: } :•'::•r rrti� . f..... ...
'v:{^}:•}: ... '::: ,•�',., k:: .. .. •r
:}:i.: .}: :: ff..;:? :ti+ff
}
r... :•
{ ti•}r:
/ ••; •.:::i?}.\,;:::: p�-r?.::v .. f..,}::t f.{?{�:: .:•
. •.`.. . .. .•r::;':?:i:::.};?•:' r" 4:,:.—:
f r.,�. �'•'••!;•�.rfi•.�'�.• 'i:::: :::$r r.. ��{{: r::,r,..:.
�v}} .. v ., }iY v}r. \f;:4. v ti'}ti '•}}�. ':•J
•�;.;.v.��. :4 f{ ...%.;SF,. f::; }: IN }$(�
.... r..•.•k"\v:,r. }., }:i 'i?i :y:}: �,5}•.•.., i': •r �••:: .: ::{{? •• •. �}s',�''{r$„{n+i?{};�:};•;,'.:�}•'��iv'�•�.',•?.}•v'.}�}}'ry}:h+i
..:.1
�i: ••-\'i{ti:: '.•:;>.{.
y 4' ny{}}
�+� . :•}.:v.
Year
Included in Fiscal Year Budget
Y
Included in Program Budget
Y
Year Programmed
98
Approved Allocation
Year of Allocation
98
000015
Financial Assessment
Budget Adjustment Required
N
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission approve the FY 1997-98 State Transit Assistance Fund
Allocations in Riverside County as presented in the attached table.
•
000016
"
S t a t e T r a n s i t A s s i s t a n c e
F i s c a l Y e a r 1 9 9 8 A l l o c a t i o n
C o u n t y
A l l o c a t i o n
W e s t e r n C o u n t y
B u s R a i l
C o a c h e l l a
V a l l e y
P a l o V e r d e
V a l l e y
C u r r e n t Y e a r A l l o c a t i o n R e q u e s t s p e r S R T P
B a n n i n g
$ 4 6 4 , 0 0 0
B e a u m o n t
$ 2 0 , 0 0 0
C o r o n a
$ 3 , 0 0 0
R i v e r s i d e
$ 1 3 9 , 5 6 9
R i v e r s i d e T r a n s i t A g e n c y
C o m m u t e r R a i l
S u n L i n e T r a n s i t A g e n c y
P a l o V e r d e V a l l e y T r a n s i t A g e n c y
$ 4 5 0 , 7 0 0
$ 3 6 5 , 0 0 0
$ 5 1 0 , 0 0 0
T o t a l C u r r e n t Y e a r F u n d i n g R e q u e s t s
$ 1 , 9 5 2 , 2 6 9
$ 1 , 0 7 7 , 2 6 9
$ 3 6 5 , 0 0 0
$ 5 1 0 , 0 0 0
$ 0
" f : l u s e r s \ b e c h t e l c \ l o t u s \ 9 8 s t a f . w k 4
"
0 1 : 1 9 P M 2 9 - D e c - 9 7
0 0 0 0 1 7
AGENDA ITEM #6B
•
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
January 7, 1998
TO:
Budget and Finance Committee
FROM:
Cathy Bechtel, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Western County Measure A Specialized Transit Proposals
A request for proposals was circulated to over 100 agencies informing them of the
availability of a total of $100,000 to be used to support a number of one year "seed"
programs to improve the mobility of seniors, persons with disabilities, or the truly
needy in Western Riverside County. It was emphasized in the RFP that the
Commission was interested in receiving proposals for new and creative specialized
transit services which would complement existing services.
We received a total of five proposals requesting a total of $126,503. A sub-
committee of the Commission's Citizens Advisory Committee/Social Service
Transportation Advisory Council met to review all the proposals. A summary of the
proposals is provided below:
ABILITY COUNTS: $24,100 To Recondition Two Vehicles
Ability Counts is a non-profit organization based in Corona established to provide
vocational training and employment for persons with severe developmental
disabilities. They are proposing to furnish a mini shuttle service which would operate
from the Tyler Mall and Downtown Terminal and bring employees to their work sites.
The shuttle would provide a means to transition a number of riders off the dial -a -ride
and on to fixed -route. Many of the current employees use dial -a -ride since they
cannot negotiate multiple transfers on the bus. The shuttle would allow them to use
the bus to reach the major bus terminal, then the shuttle driver would assist them in
boarding the Ability Courts van to reach their job site. The operating cost for the
shuttle would be provided by Inland Regional Center. The Evaluation Committee was
fully supportive of this request since it will transition paratransit users on to more cost
effective fixed -route service.
BLINDNESS SUPPORT SERVICES: $35,603 To Implement A Travel Training Program
Blindness Support Services (BSS) is requesting funds to support the training of 60
blind and/or visually impaired consumers to develop their skills and knowledge to use
the fixed -route bus system independently and therefore decrease the demand placed
on ADA Special Services. BSS is based in Riverside and will use the funds to support
the cost of the Travel Trainer. BSS recently became vendorized by the Department
of Rehabilitation to provide travel training for their clients and will supplement training
000018
services provided through the Measure A grant. This vendorization will support the
continuation of the training program after its initial year. The Evaluation Committee
was fully supportive of this request since it will provide an opportunity to transition
paratransit users on to fixed -route services and increase the mobility of persons with
disabilities.
MEDITRANS: $11,800 To Develop/Administer NEWSLINK Special Transit Column
Meditrans Services is requesting funds to develop and administer a NEWSLINK
column with the goal of maximizing public awareness of, and access to, the existing
network of available special needs transportation services. NEWSLINK is the Press -
Enterprise's .voice -information system which provides information to callers free of
charge via touch tone phone. Meditrans will develop a script regarding the
specialized transit services available in each community and work with the Press -
Enterprise staff to design the Special Transportation Section which will be published
weekly within the full -page NEWSLINK bulletin. The Evaluation Committee was fully
supportive of this request since it provides an economical way to educate the public
about available services and will target those residents that are house bound and
"outside the loop".
CARE -A -VAN TRANSIT SYSTEM: $5,000 For Shopping Assistance Pilot Program
Care -A -Van Transit provides specialized transit service in the Hemet/San Jacinto
Valley. They are requesting funds to assist in the implementation of a Shopping
Assistance program which will team volunteer youth from the California Family Life
Center with seniors needing assistance with grocery shopping (reaching and choosing
items and carrying bags to their door). The requested Measure A funds will support
the cost of special market runs and special wire carts to safely hold the shopping
bags in transit. The Evaluation Committee was fully supportive of this request since
many seniors or persons with disabilities are forced to take private taxis home from
the grocery store since they are unable to safely negotiate multiple shopping bags on
a dial -a -ride van. The Committee also liked the teaming of youths and seniors.
FAMILY SERVICE ASSOCIATION: $50,000 To Operate Paratransit Service To The
Kay Ceniceros Senior Center and Mead Valley Community Center
Family Service Association of Western Riverside County (FSAWRC) currently provides
transit service in the Jurupa/Rubidoux area. They also operate Senior/Community
centers in Sun City and Mead Valley and currently are working on expanding the
types and scope of health and human services at these two sites. They are
requesting funds to provide specialized transit service to these two centers since they
contend that existing service is insufficient. The Evaluation Committee had a few
questions/ concerns with this proposal and recommended that it be "rejected without
prejudice". Specifically, the Committee had a concern about possible duplication of
services since RTA currently serves both sites and has not identified capacity
problems. Additionally, the Committee needed more information on the project's
matching funds and service sustainability after the first year of service. The
Committee's comments have been passed on to Family Service and they will address
00J019
"
t h e C o m m i t t e e ' s c o n c e r n s a n d r e s u b m i t t h e i r a p p l i c a t i o n f o r c o n s i d e r a t i o n n e x t
m o n t h .
T h e C A C / S S T A C d i s c u s s e d t h e f i v e p r o p o s a l s a t t h e i r m e e t i n g o f D e c e m b e r 8 , 1 9 9 7
a n d c o n c u r w i t h t h e s u b - c o m m i t t e e ' s r e c o m m e n d a t i o n s .
F i n a n c i a l A s s e s s m e n t
P r o j e c t C o s t
$ 7 6 , 5 0 3
S o u r c e o f F u n d s
W e s t e r n C o u n t y M e a s u r e A S p e c i a l i z e d T r a n s i t F u n d s
I n c l u d e d i n F i s c a l Y e a r B u d g e t
Y
Y e a r
I n c l u d e d i n P r o g r a m B u d g e t
Y
Y e a r P r o g r a m m e d
9 8
A p p r o v e d A l l o c a t i o n
Y e a r o f A l l o c a t i o n
9 8
B u d g e t A d j u s t m e n t R e q u i r e d
N
F i n a n c i a l I m p a c t N o t A p p l i c a b l e
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n : 1 ) S u p p o r t t h e M e a s u r e A S p e c i a l i z e d T r a n s i t S u b - C o m m i t t e e
r e c o m m e n d a t i o n s a n d a l l o c a t e $ 2 4 , 1 0 0 t o A b i l i t y C o u n t s , $ 3 5 , 6 0 3 t o B l i n d n e s s
S u p p o r t S e r v i c e s , $ 5 , 0 0 0 t o C a r e - A - V a n T r a n s i t S e r v i c e a n d $ 1 1 , 8 0 0 t o M e d i t r a n s
S e r v i c e s f o r t h e s e r v i c e s o u t l i n e d i n t h e i r p r o p o s a l s ; a n d , 2 ) d i r e c t t h e E x e c u t i v e
D i r e c t o r t o e x e c u t e f u n d i n g a g r e e m e n t s w i t h t h e s e a g e n c i e s , p e n d i n g L e g a l C o u n s e l
r e v i e w .
0 0 0 0 2 0
EXHIBIT "A"
•
Contract No. A82766/97042
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT
STANDARD CONTRACT
1. PARTIES - The parties to this Contract are the South Coast Air Quality Management District (hereinafter referred
to as "AQMD") whose address is 21865 Copley Drive, Diamond Bar, California 91765, and Riverside County
Transportation Commission (hereinafter referred to as "CONTRACTOR") whose address is 3560 University
Avenue, Suite 100, Riverside, CA 92501.
2. RECITALS 1
A. AQMD is the local agency with primary responsibility for regulating stationary source air pollution in the
South Coast Air Basin in the State of California (State). AQMD is authorized under State Health & Safety Code
Section 44225 (Assembly Bill (AB) 2766) to levy a fee on motor vehicles for the purpose of reducing air pollution
from such vehicles and to implement the Califomia Clean Air Act.
B. Under AB 2766 the AQMD'S Goveming Board has authorized the imposition of the statutorily set motor
vehicle fee. By taking such action the State's Department of Motor Vehicles (DMV) is required to collect such fee
and remit it periodically to AQMD.
C. AB 2766 further mandates that thirty (30) percent of such vehicle registration fees be placed by AQMD into a
separate account for the sole purpose of implementing and monitoring programs to reduce air pollution from
motor vehicles.
D. AB 2766 creates a regional Mobile Source Air Pollution Reduction Review Committee (MSRC) to develop a
work program to fund projects from the separate account. Pursuant to approval of the work program by AQMD'S
40 Governing Board, AQMD Board authorized a contract with CONTRACTOR for services described in Attachment 2
- Work Statement, expressly incorporated herein by this reference and made a part hereof of this Contract.
CONTRACTOR warrants that it is well qualified, experienced, and has the expertise to provide such services on
the terms set forth here.
3. TERMS AND CONDITIONS OF PERFORMANCE
A. CONTRACTOR acknowledges that AQMD cannot guarantee the amount of fee to be collected under
AB2766 will be sufficient to fund this Contract. CONTRACTOR further acknowledges that AQMD'S receipts of
funds is contingent on the timely remittance by State's DMV. AQMD assumes no responsibility for the collection
and remittance of motor vehicle registration fees by DMV to AQMD in a timely manner.
B. CONTRACTOR shall submit all reports and deliverables listed in Attachment 2 - Work Statement and
invoices for payment to AQMD. AQMD will coordinate any program review it performs through CONTRACTOR'S
program staff. If an amount is found to be inappropriately expended as a result of any review by AQMD, AQMD
may withhold revenue from CONTRACTOR in the amount equal to the amount which was inappropriately
expended. Such withholding shall not be construed as AQMD'S sole remedy and shall not relieve
CONTRACTOR of its obligation to perform under the terms of this Contract.
C. Additionally, CONTRACTOR shall, at least once every two years, or within two years of the termination of
the contract if the term is less than two years, be subject to an audit by AQMD or its authorized representative to
determine if the revenues received by CONTRACTOR were spent for the reduction of pollution from Motor
Vehicles pursuant to the Clean Air Act of 1988. AQMD shall coordinate such audit through CONTRACTOR'S
audit staff. If an amount is found to be inappropriately expended, AQMD may withhold revenue from
CONTRACTOR in the amount equal to the amount which was inappropriately expended. Such withholding shall
not be construed as AQMD'S sole remedy and shall not relieve CONTRACTOR of its obligation to perform under
the terms of this Contract.
D. CONTRACTOR shall provide AQMD with CONTRACTOR'S bid process and documentation if a bid process
is required to expend the funds provided to CONTRACTOR under the terms of this contract.
SERVICES
A. CONTRACTOR agrees to furnish all labor, materials, equipment, required licenses, permits, fees, and other
appropriate legal authorization from all applicable federal, state, and local jurisdictions necessary to perform and
complete, per schedule, in a professional manner, the services described herein.
000022
B. CONTRACTOR shall submit quarterly progress reports to AQMD within fifteen (15) days of the end of the
reporting period. Such reports shall detail: 1) work performed during the current reporting period; 2) work planned
for the next reporting period; 3) problems identified, solved, and/or unresolved; 4) the percentage of each task
completed; 5) any slips in the project schedule should be explained and include a description of what steps will be
taken to complete the project on time. Progress reports that do not comply will be retumed to CONTRACTOR as
inadequate; and 6) a cost breakdown by cost category for each task showing both the amount of AB2766 funds
expended and co -funding expended for the reporting period and the cumulative period to date..
C. CONTRACTOR shall provide AQMD with a comprehensive final report prior to end of contract term. The final
report shall be subject to review by the MSRC and approval by AQMD. The final report shall be complete, on
letter -size paper, and include illustrations and graphs, as appropriate, to document the work performed and the
results thereof under this Contract. The final report will also contain, in detail, the reduction of mobile source air
pollution emissions resulting from the project's implementation.
5. TERM - The term of this Contract is for eighteen (18) months from the date first entered hereon, unless
terminated earlier as provided for in Paragraph 6 below entitled Termination, extended by amendment of this
Contract in writing or unless a final report is submitted and approved by AQMD prior to the eighteen (18) month
time period. No work shall commence prior to the Contract start date, except at CONTRACTOR'S cost and risk,
and no charges are authorized until this Contract is fully executed.
TERMINATION - In the event any party fails to comply with any term or condition of this Contract, or fails to
provide the services in the manner agreed upon by the parties, including, but not limited to, the requirements of
Attachment 2 - Work Statement, this shall constitute a material breach of the Contract. The nonbreaching party
shall have the sole and exclusive option either to notify the breaching party that it must cure this breach within
fifteen (15) days or provide written notification of its intention to terminate this Contract with thirty (30) day's
written notice. Notification shall be provided in the manner set forth in Paragraph 14 below, entitled - Notices.
Termination shall not be the exclusive remedy of the nonbreaching party. The nonbreaching party reserves the
right to seek any and all remedies provided by law. AQMD reserves the right to terminate this Contract for
nonbreach and will reimburse CONTRACTOR for actual costs incurred in performance of this Contract through
the effective date of termination for nonbreach.
7. INSURANCE - Prior to the start of this Contract, CONTRACTOR shall furnish evidence of workers' compensation
insurance in accordance with Califomia statutory requirements and liability insurance with a combined single limit
(general and automotive) of One Million Dollars ($1,000,000). CONTRACTOR shall maintain such coverage
during the term of this Contract and any extensions thereof. AQMD shall be named as an additional insured on
such liability policy and thirty -(30) days written notice of modification of any such insurance shall be given by
CONTRACTOR to AQMD. Such modification is subject to preapproval by AQMD. If CONTRACTOR fails to
maintain the required insurance coverage, AQMD reserves the right to terminate the Contract or purchase such
additional insurance and bill CONTRACTOR or deduct the cost thereof from any payments owed. to
CONTRACTOR.
8. INDEMNIFICATION - CONTRACTOR agrees to hold harmless, defend, and indemnify AQMD, its officers,
employees, agents, representatives, and successors -in -interest against any and alt loss, damage, cost, or
expenses which AQMD, its officers, employees, agents, representatives, and successors -in -interest may incur or
be required to pay by reason of any injury or property damage caused or incurred by CONTRACTOR, its
employees, subcontractors, or agents in the performance of this Contract.
9. PAYMENT
A. AQMD shall reimburse CONTRACTOR up to a total amount of Nine Thousand Five Hundred Fourteen Dollars
($9,514) in accordance with Attachment 3 - Cost Schedule, expressly incorporated herein by this reference and
made a part hereof of this Contract. Any funds not expended upon early contract termination or contract
completion shall revert to the AB2766 Discretionary Fund. Payment of charges shall be made by AQMD to
CONTRACTOR within thirty (30) days after approval by AQMD of an itemized invoice prepared and fumished by
CONTRACTOR, referencing the task completed or a percent of work accomplished and detailing line item
expenditures as listed in Attachment 3, Costs by Category, and the amount of charge claimed.
B. Total costs per task and costs by category, as listed in Attachment 3 - Cost Schedule, are estimates.
Reallocation of costs between tasks and/or cost elements (cost by category) is permitted up to a total cumulative
limit of Five Thousand Dollars ($5,000). Written notification of this reallocation must be submitted to AQMD.
Amounts in excess of $5,000 require a Contract amendment in writing.
•
•
000023
"
C . A n i n v o i c e s u b m i t t e d t o A Q M D f o r p a y m e n t m u s t b e p r e p a r e d i n d u p l i c a t e , o n c o m p a n y l e t t e r h e a d , a n d l i s t
A Q M D ' S c o n t r a c t n u m b e r , p e r i o d c o v e r e d b y i n v o i c e , a n d C O N T R A C T O R S s o c i a l s e c u r i t y n u m b e r o r E m p l o y e r
I d e n t i f i c a t i o n N u m b e r a n d s u b m i t t e d t o : S o u t h C o a s t A i r Q u a l i t y M a n a g e m e n t D i s t r i c t , 2 1 8 6 5 E a s t C o p l e y D r i v e ,
D i a m o n d B a r , C A 9 1 7 6 5 . A t t n : M i c h e l e S t i t z e l .
D . A Q M D ' S p a y m e n t o f i n v o i c e s s h a l l b e s u b j e c t t o t h e f o l l o w i n g l i m i t a t i o n s a n d r e q u i r e m e n t s :
I ) C h a r g e s f o r e q u i p m e n t , m a t e r i a l , a n d s u p p l y c o s t s , t r a v e l e x p e n s e s , s u b c o n t r a c t o r s , a n d o t h e r c h a r g e s , a s
a p p l i c a b l e , m u s t b e i t e m i z e d b y C O N T R A C T O R . R e i m b u r s e m e n t f o r e q u i p m e n t , m a t e r i a l , s u p p l i e s ,
s u b c o n t r a c t o r s , a n d o t h e r c h a r g e s s h a l l b e m a d e a t a c t u a l c o s t . S u p p o r t i n g d o c u m e n t a t i o n m u s t b e p r o v i d e d f o r
a l l i n d i v i d u a l c h a r g e s ( w i t h t h e e x c e p t i o n o f d i r e c t l a b o r c h a r g e s p r o v i d e d b y " C O N T R A C T O R ) i n e x c e s s o f T w o
H u n d r e d a n d F i f t y D o l l a r s ( $ 2 5 0 ) .
l i ) C O N T R A C T O R ' S f a i l u r e t o p r o v i d e r e c e i p t s s h a l l b e g r o u n d s f o r A Q M D ' S n o n - r e i m b u r s e m e n t o f s u c h c h a r g e s .
A Q M D m a y r e d u c e p a y m e n t s o n i n v o i c e s b y t h o s e c h a r g e s f o r w h i c h r e c e i p t s w e r e n o t p r o v i d e d .
E . A Q M D s h a l l p a y C O N T R A C T O R f o r t r a v e l - r e l a t e d e x p e n s e s o n l y i f s u c h t r a v e l i s e x p r e s s l y s e t f o r t h i n
A t t a c h m e n t 3 - C o s t S c h e d u l e o f t h i s C o n t r a c t o r p r e - a u t h o r i z e d b y A Q M D i n w r i t i n g .
F . A n a m o u n t e q u a l t o t e n p e r c e n t ( 1 0 % ) s h a l l b e w i t h h e l d f r o m e a c h i n v o i c e p a i d . U p o n s a t i s f a c t o r y c o m p l e t i o n
a n d f i n a l a c c e p t a n c e o f w o r k a n d t h e f i n a l r e p o r t b y A Q M D . C O N T R A C T O R ' S i n v o i c e f o r t h e 1 0 % w i t h h e l d w i l l b e
r e l e a s e d . T h e t o t a l a m o u n t f o r w h i c h A Q M D m a y b e h e l d l i a b l e f o r t h e p e r f o r m a n c e o f w o r k s p e c i f i e d h e r e i n ,
i n c l u d i n g a n y a u t h o r i z e d t r a v e l - r e l a t e d e x p e n s e s a n d o t h e r d i r e c t c h a r g e s , s h a l l n o t e x c e e d N i n e T h o u s a n d F i v e
H u n d r e d F o u r t e e n D o l l a r s ( $ 9 , 5 1 4 ) .
1 0 . R E P O R T F O R M A T - C O N T R A C T O R s h a l l s u b m i t r e p o r t s t o A Q M D a s o u t l i n e d i n A t t a c h m e n t 2 - W o r k
S t a t e m e n t a n d A t t a c h m e n t 4 - P r o j e c t T i m e l i n e e x p r e s s l y i n c o r p o r a t e d h e r e i n b y t h i s r e f e r e n c e a n d m a d e a p a r t
h e r e o f o f t h i s C o n t r a c t . A l l r e p o r t s s h a l l b e s u b m i t t e d i n t h e f o l l o w i n g m a n n e r r e c y c l e d p a p e r , s t a p l e d , n o t
b o u n d ; b l a c k a n d w h i t e , d o u b l e - s i d e d p r i n t ; a n d n o t h r e e - r i n g , s p i r a l , o r p l a s t i c b i n d e r s o r c a r d s t o c k c o v e r s :
A Q M D r e s e r v e s t h e r i g h t t o r e v i e w , c o m m e n t , a n d r e q u e s t c h a n g e s t o a n y r e p o r t p r o d u c e d a s a r e s u l t o f t h i s
C o n t r a c t .
1 1 . M O B I L E S O U R C E E M I S S I O N R E D 4 0
U C T I O N C R E D I T S ( M S E R C s )
A . T h e M S R C h a s a d o p t e d a p o l i c y t h a t n o M S E R C s r e s u l t i n g f r o m A B 2 7 6 6 D i s c r e t i o n a r y F u n d s m a y b e
g e n e r a t e d a n d / o r s o l d .
B . C O N T R A C T O R h a s t h e o p p o r t u n i t y t o g e n e r a t e M S E R C s a s a b y - p r o d u c t o f t h e p r o j e c t i f a p o r t i o n o f t h e a i r
q u a l i t y b e n e f i t s a t t r i b u t a b l e t o t h e p r o j e c t r e s u l t e d f r o m o t h e r f u n d i n g s o u r c e s . T h e s e M S E R C s , w h i c h a r e i s s u e d
b y A Q M D , a r e b a s e d u p o n t h e q u a n t i f i e d v e h i c l e m i t e s t r a v e l e d ( V M T ) b y p r o j e c t v e h i c l e s o r o t h e r a c t i v i t y d a t a a s
a p p r o p r i a t e . T h e r e f o r e , a p o r t i o n o f p r o s p e c t i v e M S E R C s , g e n e r a t e d a s a r e s u l t o f A B 2 7 6 6 F u n d s , m u s t b e
r e t i r e d . T h e p o r t i o n o f p r o s p e c t i v e c r e d i t s f u n d e d b y t h e A B 2 7 6 6 p r o g r a m , a n d w h i c h a r e s u b j e c t t o r e t i r e m e n t ,
s h a l l b e r e f e r r e d t o a s " A B 2 7 6 6 - M S E R C s . "
C . T h e d e t e r m i n a t i o n o f A B 2 7 6 6 - M S E R C ' s i s t o b e p r o r a t e d b a s e d u p o n t h e A B 2 7 6 6 p r o g r a m ' s c o n t r i b u t i o n t o
t h e c o s t a s s o c i a t e d w i t h t h e a i r q u a l i t y b e n e f i t s . I n t h e c a s e w h e r e A B 2 7 6 6 D i s c r e t i o n a r y F u n d s a r e u s e d t o p a y
f o r t h e f u l l d i f f e r e n t i a l c o s t o f a n e w a l t e r n a t i v e f u e l v e h i c l e o r f o r t h e r e t r o f i t t i n g o r r e p o w e r i n g o f a n e x i s t i n g
v e h i c l e , a l l M S E R C s a t t r i b u t a b l e t o A B 2 7 6 6 D i s c r e t i n a r y F u n d s m u s t b e r e t i r e d . T h e d e t e r m i n a t i o n o f A B 2 7 6 6 -
M S E R C s f o r i n f r a s t r u c t u r e a n d o t h e r a n c i l l a r y i s t o b e '
i t e m s p r o r a t e d b a s e d u p o n t h e A B 2 7 6 6 p r o g r a m ' s
c o n t r i b u t i o n t o t h e a s s o c i a t e d a i r q u a l i t y b e n e f i t s . D e t e r m i n a t i o n o f t h e p r o j e c t ' s o v e r a l l c o s t w i l l b e o n a c a s e - b y -
c a s e b a s i s a t t h e t i m e a n M S E R C a p p l i c a t i o n i s s u b m i t t e d . A Q M D s t a f f , a t t h e t i m e a n M S E R C a p p l i c a t i o n i s
s u b m i t t e d , w i l l c a l c u l a t e t o t a l M S E R C s a n d r e t i r e t h e A B 2 7 6 6 - M S E R C s . C O N T R A C T O R w o u l d t h e n r e c e i v e t h e
b a l a n c e o f t h e M S E R C s n o t a s s o c i a t e d w i t h A B 2 7 6 6 f u n d i n g .
1 2 . S C R A P P I N G O F O L D V E H I C L E S - A n y A B 2 7 6 6 D i s c r e t i o n a r y F u n d p r o j e c t f o r t h e p u r c h a s e o f n e w c l e a n f u e l
v e h i c l e s s h a l l b e r e q u i r e d t o s c r a p o l d e r , p o l l u t i n g v e h i c l e s w h i c h w o u l d b e r e m o v e d o r r e t i r e d f r o m s e r v i c e . T h i s
c l a u s e i s a p p l i c a b l e o n l y t o A B 2 7 6 6 p r o j e c t s w h i c h r e m o v e o r r e t i r e a v e h i c l e ( s ) f r o m f l e e t s e r v i c e a s a d i r e c t
r e s u l t o f A B 2 7 6 6 f u n d i n g .
1 3 . A D D I T I O N A L P R O V I S I O N S - A t t a c h m e n t 1 - C o n t r a c t P r o v i s i o n s ( t h r e e p a g e s ) t o t h i s C o n t r a c t c o n t a i n s
a d d i t i o n a l p r o v i s i o n s w h i c h a r e e x p r e s s l y i n c o r p o r a t e d h e r e i n b y t h i s r e f e r e n c e a n d m a d e a p a r t h e r e o f a s t h o u g h
f u l l y s e t f o r t h a t t h i s p o i n t .
" N O T I C E S - A n y n o t i c e s f r o m e i t h e r p a r t y t o t h e o t h e r s h a l l b e g i v e n i n w r i t i n g t o t h e a t t e n t i o n o f t h e p e r s o n s l i s t e d
b e l o w , o r t o o t h e r s u c h a d d r e s s e s o r a d d r e s s e e s a s m a y h e r e a f t e r b e d e s i g n a t e d i n w r i t i n g f o r n o t i c e s b y e i t h e r
6 ' 0 ' 0 0 2 4
party to the other. A notice shall be deemed received when delivered or three days after deposit in the U. S. Mail,
postage prepaid, whichever is earlier.
AQMD:
South Coast Air Quality Management District
21865 Copley Drive
Diamond Bar, CA 91765
Attn: Michele Stitzel
CONTRACTOR: Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, CA 92501
Attn: Marilyn Williams
IN WITNESS WHEREOF, the parties to this Contract have caused this Contract to be duly executed on their behalf by
their authorized representatives.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT RIVERSIDE COUNTY TRANSPORTATION
COMMISSION
By:
Dr. William A. Burke, Chairman of the Board
Date:
ATTEST:
Jackie Dix, Clerk of the Board
By:
APPROVED AS TO FORM:
Peter Greenwald, General Counsel
By:
By:
By:
Date:
000025
"
S T A N D A R D C O N T R A C T
A T T A C H M E N T 1 - C o n t r a c t P r o v i s i o n s
C o n t r a c t N o . A B 2 7 6 6 / 9 7 0 4 2
1 . C O N T R A C T O R ' S R E P R E S E N T A T I O N - C O N T R A C T O R r e p r e s e n t s t h a t C O N T R A C T O R h a s t h e e x p e r t i s e n e c e s s a r y t o a d e q u a t e l y p e r f o r m
t h e s e r v i c e s s p e c i f i e d i n A t t a c h m e n t 2 - W o r k S t a t e m e n t , A Q M D i s e n t e r i n g i n t o t h i s C o n t r a c t b a s e d o n C O N T R A C T O R ' S e x p e r t i s e .
I I . E M P L O Y E E S O F C O N T R A C T O R
A . C O N T R A C T O R w a r r a n t s t h a t i t w i l l e m p l o y n o s u b c o n t r a c t o r w i t h o u t w r i t t e n a p p r o v a l f r o m A Q M D . C O N T R A C T O R s h a l t b e r e s p o n s i b l e f o r
t h e c o s t o f r e g u l a r p a y t o i t s e m p l o y e e s , a s w e l l a s c o s t o f v a c a t i o n , v a c a t i o n r e p l a c e m e n t s , s i c k l e a v e , s e v e r a n c e a n d
B . C O N T R A C T O R s h a l l a l s o p a y p a y f o r l e g a l h o l i d a y s .
p a y a l l f e d e r a l a n d s t a t e p a y r o l l t a x e s f o r h i s e m p l o y e e s a n d s h a l l m a i n t a i n w o r k e r s ' c o m p e n s a t i o n a n d l i a b i l i t y
i n s u r a n c e f o r e a c h o f i t s e m p l o y e e s . .
C . C O N T R A C T O R , i t s o f f i c e r s , e m p l o y e e s , a g e n t s , o r r e p r e s e n t a t i v e s s h a l l i n n o s e n s e b e c o n s i d e r e d e m
s h a l l C O N T R A C T O R , i t s o f f i c e r s , e m e m p l o y e e s a g e n t s o f A Q M D , n o r
e m p l o y e e s , a g e n t s , o r r e p r e s e n t a t i v e s b e e n t i t l e d t o o r e l i g i b l e t o p a r t i c i p a t e i n a n y b e n e f i t s , p r i v i l e g e s , o r p l a n s ,
g i v e n o r e x t e n d e d b y A Q M D t o i t s e m p l o y e e s .
D . C O N T R A C T O R w a r r a n t s t h a t i t h a s n o i n t e r e s t a n d s h a l l n o t a c q u i r e a n y i n t e r e s t , d i r e c t o r i n d i r e c t , w h i c h w o u l d c o n f l i c t i n a n y m a n n e r o r
d e g r e e w i t h t h e p e r f o r m a n c e o f s e r v i c e s r e q u i r e d t o b e p e r f o r m e d u n d e r t h i s C o n t r a c t . C O N T R A C T O R f u r t h e r r e p r e s e n t s t h a t i n p e r f o r m a n c e o f
t h i s C o n t r a c t , n o p e r s o n h a v i n g a n y s u c h i n t e r e s t s h a l l b e e m p l o y e d b y C O N T R A C T O R o r a n y s u b c o n t r a c t o r .
I I I . C O N F I D E N T I A L I T Y - I t i s e x p r e s s l y u n d e r s t o o d a n d a g r e e d t h a t t h e i n f o r m a t i o n w h i c h e i t h e r C O N T R A C T O R o r A Q M D d e s i g n a t e s a s c o n f i d e n t i a l
o r p r o p r i e t a r y I n f o r m a t i o n m u s t b e c l e a r l y i d e n t i f i e d a s s u c h b y m e a n s o f r e s t r i c t i v e s t a m p , l e g e n d , o r m a r k i n g . W i t h r e s p e c t t o s u c h d e s i g n a t e d
i n f o r m a t i o n t h e p a r t i e s a g r e e t o :
A . O b s e r v e c o m p l e t e c o n f i d e n t i a l i t y w i t h r e s p e c t t o s u c h i n f o r m a t i o n , i n c l u d i n g w i t h o u t l i m i t a t i o n , a g r e e i n g n o t t o d i s c l o s e o r o t h e r w i s e p e r m i t
a c c e s s t o s u c h i n f o r m a t i o n b y a n y o t h e r p e r s o n o r e n t i t y i n a n y m a n n e r w h a t s o e v e r , e x c e p t t h a t s u c h d i s c l o s u r e o r a c c e s s s h a l l b e p e r m i t t e d t o
e m p l o y e e s a n d s u b c o n t r a c t o r s o f e i t h e r p a r t y r e q u i r i n g a c c e s s i n f u l f i l l m e n t o f t h e s e r v i c e s p r o v i d e d u n d e r t h i s C o n t r a c t . S u c h I n f o r m a t i o n m a y b e
u s e d b y e i t h e r p a r t y a s f o l l o w s :
I ) o n l y b e u s e d , d u p l i c a t e d a n d / o r d i s c l o s e d b y t h e r e c e i v i n g p a r t y s o l e l y f o r t h e p u r p o s e s o f p e r f o r m a n c e u n d e r t h i s C o n t r a c t a n d f o r n o o t h e r
p u r p o s e w h a t s o e v e r ; a n d
l i ) n o t b e u s e d , d u p l i c a t e d a n d / o r d i s c l o s e d b y t h e r e c e i v i n g p a r t y f o r a n y o t h e r p u r p o s e w h a t s o e v e r , i n c l u d i n g , w i t h o u t U m i t b i g t h e g e n e r a l i t y o f
1 1 1 1 1 t h e f o r e g o i n g , f o r m a n u f a c t u r e o r p r o c u r e m e n t e x c e p t a s m a y b e s p e c i f i c a l l y g r a n t e d u n d e r P a r a g r a p h V , b e l o w e n t i t l e d - O w r s z r s h i p ; a n d
i i i ) n o t b e d u p l i c a t e d , r e p r o d u c e d o r c o p i e d , i n w h o l e o r I n p a r t , u n l e s s t h e s e n d i n g p a r t y ' s r e s t r i c t i v e l e g e n d o r m a r k i n g I s p r o m i n e n t l y d i s p l a y e d
o n s a i d c o p y o r r e p r o d u c t i o n .
B . O r a l o r v i s u a l c o m m u n i c a t i o n s , I d e n t i f i e d b y e i t h e r p a r t y a t t h e t i m e o f d i s c l o s u r e a s c o n f i d e n t i a l o r p r o p r i e t a r y i n f o r m a t i o n , s h a l l b e p r o t e c t e d
b y t h e r e c e i v i n g p a r t y a c c o r d i n g t o t h e t e r m s h e r e o f , p r o v i d e d t h a t t h e d i s c l o s i n g p a r t y c o n f i r m s i n w r i t i n g t o t h e r e c e i v i n g p a r t y t h e c o n f i d e n t i a l o r
p r o p r i e t a r y n a t u r e o f s a i d c o m m u n i c a t i o n w i t h i n t e n ( 1 0 ) c a l e n d a r d a y s o f s a i d o r a l o r v i s u a l d i s c l o s u r e .
C . N e i t h e r p a r t y s h a l l b e l i a b l e t o t h e o t h e r p a r t y i n a n y m a n n e r w h a t s o e v e r f o r t h e u s e , d u p l i c a t i o n a n d / o r d i s c l o s u r e o f a n y p a r t o f t h e
c o n f i d e n t i a l o r p r o p r i e t a r y i n f o r m a t i o n w h i c h i s :
i ) n o t i d e n t i f i e d a s c o n f i d e n t i a l o r p r o p r i e t a r y i n f o r m a t i o n i n a c c o r d a n c e w i t h p a r a g r a p h I I I ( b a s i c ) a n d s u b p a r a g r a p h 8 h e r e o f , ( s a v e a n d e x c e p t
f o r a n y c l a i m s a r i s i n g t h r o u g h i n f r i n g e m e n t o f r e g i s t e r e d p a t e n t s o w n e d o r c o n t r o l l e d b y t h e d i s c l o s i n g p a r t y ) , o r
u ) n o w o r h e r e i n a f t e r c o m e s i n t o t h e p u b l i c d o m a i n w i t h o u t b r e a c h o f t h i s C o n t r a c t , o r
i i i ) s h o w n b y t h e r e c e i v i n g p a r t y t o b e p r e v i o u s l y k n o w n t o , o r d e v e l o p e d b y i t , t o t h e
i n f o r m a t i o n , o r p r i o r d i s c l o s u r e o f s a i d c o n f i d e n t i a l o r p r o p r i e t a r y
i v ) s h o w n b y t h e r e c e i v i n g p a r t y t o h a v e b e e n r e c e i v e d f r o m a t h i r d p a r t y w i t h o u t s i m i l a r r e s t r i c t i o n s a n d w i t h o u t b r e a c h o f t h i s C o n t r a c t , o r
v ) d i s c l o s e d w i t h o u t r e s t r i c t i o n s b y t h e s e n d i n g p a r t y t o a t h i r d p a r t y , o r
v i ) u s e d , d u p l i c a t e d o r d i s c l o s e d b y t h e r e c e i v i n g p a r t y f i v e ( 5 ) y e a r s o r m o r e a f t e r t h e d i s c l o s u r e o f s u c h c o n f i d e n t i a l o r p r o p r i e t a r y i n f o r m a t i o n .
D . B o t h p a r t i e s h e r e b y c o v e n a n t a n d a g r e e t o p r o v i d e t o e a c h o t h e r t h i r t y ( 3 0 ) c a l e n d a r d a y s p r i o r w r i t t e n n o t i c e b e f o r e u s e a n d / o r d i s c l o s u r e i s
m a d e o f c o n f i d e n t i a l o r p r o p r i e t a r y i n f o r m a t i o n , p r o t e c t e d a c c o r d i n g t o t h e t e r m s h e r e o f , b a s e d ' u p o n t h e e x c e p t i o n s c o n t a i n e d i n S e c t i o n s ( i )
t h r o u g h ( v i ) o f s u b p a r a g r a p h C . a b o v e a n d a s m a y b e s p e c i f i c a l l y g r a n t e d u n d e r P a r a g r a p h V , b e l o w e n t i t l e d - O f f .
E . A l l c o n f i d e n t i a l o r p r o p r i e t a r y i n f o r m a t i o n d i s c l o s e d h e r e u n d e r s h a l l r e m a i n t h e p r o p e r t y o f t h e d i s c l o s i n g p a r t y a n d a l l o r i g i n a l s a n d c o p i e s o f
s a l d c o n f i d e n t i a l o r p r o p r i e t a r y i n f o r m a t i o n s h a l l b e r e t u r n e d p r o m p t l y t o t h e
d i s c b s i n g p a r t y u p o n t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s C o n t r a c t ,
e x c e p t i n g a n y r e p o r t s p r o v i d e d t o A Q M D b y C O N T R A C T O R i n c l u d i n g t h e f i n a l r e p o r t b e c o m e t h e p r o p e r t y o f A Q M D i n p e r p e t u i t y a n d a f t e r f i v e ( 5 )
y e a r s t i m e m a y b e u s e d , d u p l i c a t e d o r d i s c l o s e d w i t h o u t a n y r e s t r i c t i o n s .
F . O t h e r t h a n t h o s e r i g h t s a n d p r i v i l e g e s g r a n t e d e x p r e s s l y h e r e i n , n e i t h e r t h e
c o n f i d e n t i a l o r p r o p r i e t a r y e x e c u t i o n a n d d e l i v e r y o f t h i s C o n t r a c t , n o r t h e d e l i v e r y o f a n y
i n f o r m a t i o n h e r e u n d e r , s h a l l b e c o n s t r u e d a s g r a n t i n g e i t h e r
i n o r l i c e n s e u n d e r a n y p r e s e n t f u t u r e c o n f i d e n t i a l o r e x p r e s s l y , o r �� i m p l i c a t i o n , e s t o p p e l o r o t h e r w i s e , a n y r i g h t
i n 4 0 o r h e r e a f t e r o w n e d o r c o n t r o l l e d p r e s e n t e i t h e r p r o p r i e t a r y i n f o r m a t i o n d i s c l o s e d u n d e r t h i s C o n t r a c t , o r u n d e r a n y i n v e n t i o n o f p a t e n t n o w
b y p a r t y e x c e p t a s m a y b e s p e c i f i c a l l y g r a n t e d u n d e r p a r a g r a p h V , b e l o w e n t i t l e d - O w n e r s h i p .
G . E a c h p a r t y s h a l l n o t i f y p r o m p t l y a n d I n w r i t i n g o f t h e c i r c u m s t a n c e s s u r r o u n d i n g a n y p o s s e s s i o n , u s e , o r a n y p a r t t h e r e o f b y a n y p e r s o n o r e n t i t y o t h e r t h a n t h o s e a u t h o r i z e d b y t h i s p a r a g r a p h k n o w l e d g e o f s u c h i n f o r m a t i o n o r
p a r a g r a p h .
0 0 0 0 2 6
H. Take at CONTRACTOR'S expense, but at AOMD'S option and in any event under AQMD'S control, any legal action necessary to prevent
unauthorized use of such information by any third party or entity which has gained access to such Information at lit in part due to the fault of
CONTRACTOR.
I. Take et AQMD'S expense. but at CONTRACTOR'S option and in any event under CONTRACTOR'S control, any legal action necessary to
prevent unauthorized use of such information by any third party or entity which has gained access to such information at least in part due to the
fault of AQMD.
J. Notwithstanding the above, nothing herein is intended to abrogate or modify the provisions of Government Code Section 6250 et.seq. (Public
Records Act).
IV. PUBLICATION
A. Information, data, documents, or reports developed by CONTRACTOR for AQMD, pursuant to this Contract, shall be part of
AQMD'S public record excepting data provided under Paragraph 111 above, entitled Confidentiality. CONTRACTOR may use or
publish, at its own expense, such information provided to AQMD. The following acknowledgment of support and disclaimer must
appear In each document disseminated, whether copyrighted or not, and based upon the work performed under this Contract.
"This report was prepared as a result of work sponsored by the South Coast Air Quality Management AQMD (AQMD). The
opinions, findings, conclusions, and recommendations are those of the author and do not necessarily represent the views of
AQMD. AQMD, its officers, employees, contractors, and subcontractors make no warranty, expressed or implied. and assume
no legal liability for the information in this report. AQMD has not approved or disapproved this report. nor has AQMD passed
upon the accuracy or adequacy of the information contained herein."
B. CONTRACTOR shall inform its officers, employees, and subcontractors involved in the performance of this Contract of the
restrictions contained herein and require compliance with the above publication terms.
C. AQMD shall have the right of prior written approval of any document which shall be disseminated to the public by
CONTRACTOR in which CONTRACTOR utilized information obtained from AQMD in connection with performance under this Contract.
V. OWNERSHIP - Title and full ownership rights to any products purchased or developed under this Contract shall at all times remain with
CONTRACTOR. CONTRACTOR shall also retain title and full ownership rights to any documents or reports developed under this Contract All
of the above shall be subject to the following limitations:
A. PATENT RIGHTS - CONTRACTOR shall have patent rights, as well as title and full ownership rights, for invention(s) developed
under this contract, subject to AQMD retaining a no -cost, nonexclusive. nontransferable. irrevocable license to use or test such
invention(s) for ACMD purposes. CONTRACTOR must obtain agreements to effectuate this clause with all persons or entities
obtaining an ownership interest in the patented subject invention(s). Previously documented (whether patented or unpatented under
the patent laws of the United States, 35U.S.C. 1 et seq., or any foreign country) inventions are exempt from this provision.
CONTRACTOR shall submit a written report to AQMD'S Agent disclosing each subject invention and specifying patents applied for.
patents Issued, and patent application(s) abandoned and/or cosponsored participants on subject invention(s).
B. RIGHTS OF TECHNICAL DATA - AQMD shall have uniknited right to use technical data resuking from performance of
CONTRACTOR under this Contract. CONTRACTOR shall have the right to use data for its own benefit.
C. COPYRIGHT - CONTRACTOR agrees to grant AQMD a royalty free, nonexclusive, irrevocable, nontransferable license to
produce, translate, publish, use, and dispose of all copyrightable material first produced or composed in the performance of this
Contract.
D. SOFTWARE RIGHTS - CONTRACTOR agrees to grant AQMD a worldwide, royalty free, nonexclusive, irrevocable, nontransferable
license in perpetuity to use any software developed by CONTRACTOR in performing its obligations under this Contract. CONTRACTOR further
agrees to obtain the rights required from any third party for AQMD to have a worldwide, royalty free, nonexclusive, irrevocable license In perpetuity
to use any other software essential to performance of CONTRACTOR'S obligations under this Contract or necessary to the operation of the
software developed by CONTRACTOR. CONTRACTOR shall provide AQMD with documentation confirming CONTRACTOR'S right to assign
the use of such software. CONTRACTOR shall also provide AQMD with all documentation and manuals required to operate the software
developed by it or third parties.
E. CONTRACTOR'S INSOLVENCY OR BANKRUPTCY, or PROJECTS DISCONTINUATION - CONTRACTOR agrees that in the event
that CONTRACTOR becomes insolvent or files for bankruptcy during the term of the Contract or does not complete the intent of the project and
maintain Its Intention for a minimum period of one year beyond the term of this Contract, title to goods, services software, and equipment purchased
for the performance of this Contract with AB 2766 Discretionary Funds shall revert back to the AQMD for deposit into the AQMD'S separate
account for the purpose of continuation of implementing and monitoring programs to reduce air pollution from motor vehicles. Public agency and
schools are exempt from this clause with the following exception:11 any project discontinues or is not maintained for one year after the term of this
Contract, assets purchased by AB 2766 Discretionary Funds shall revert to the AQMD for deposit into the AQMD'S separate account for the
purpose of continuation of implementing and monitoring programs to reduce air pollution from motor vehicles.
VI. NON-DISCRIMINATION - In the performance of this Contract, CONTRACTOR shall not discriminate in recruiting, hiring. promotion, demotion, or
termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the
provisions of the California Fair Employment & Housing Act (Government Code Section 12900, et seg.), the Federal Civil Rights Act of 1964 (P.L.
•
000027
68-352) and all amendments thereto, Executive Order No. 11246 (30 Federal Register 12319), and all administrative rules and regulations issued
pursuant to said Acts and Order. CONTRACTOR shall likewise require each subcontractor to comply with this paragraph and shall include In
4111 each such subcontract language similar to this paragraph.
VII. SOLICITATION OF EMPLOYEES - CONTRACTOR expressly agrees that CONTRACTOR shall not, during the term of this Contract, nor for a
period of six months after termination, solicit for employment, whether as an employee or independent contractor, any person who is or has been
employed by the AQMD during the term of this Contract without the consent of AQMD.
VIII. PROPERTY AND SECURITY - Without limiting CONTRACTORS obligations with regard to security, CONTRACTOR shall comply with all the
rules and regulations established by AQMD for access to and activity in and around AQMD'S premises.
IX. ASSIGNMENT - The rights granted hereby may not be assigned, sold, licensed or otherwise transferred by either party without the written consent
of the other, and any attempt by either party to do so shall be void upon inception
X. NON -EFFECT OF WAIVER - CONTRACTOR'S or AQMD'S failure to insist upon the performance of any or all of the terms, covenants, or
conditions of this Contract, or failure to exercise any rights or remedies hereunder, shall not be
future performance of any such terms, covenants, or conditions, or of the future exercise of suchrights � a waiver or relinquishmentwieprovided
of the
herein. remedies, unless otherwise provided for
Xl. ATTORNEYS' FEES - In the event any action (including arbitration) is fled in connection with the enforcement or interpretation of this Contract,
each party in said action shall pay its own attorneys' tees and costs.
XII. FORCE MAJEURE - Neither AQMD nor CONTRACTOR shall be liable or deemed to be in default for any delay or failure in performance under
this Contract or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy, war, strikes,
labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause
beyond the reasonable control of AQMD or
XIII. SEVERABILITY - in the event that any one or more of the
any respect provisions contained in this Contract shall for any reason be Mid to be unenforceable in
• by a court o/ competent jurisdiction, such
construed as if such -unenforceable holdinglmh shallreot. affect any ether provisions of this Contract, and the Contract shall then be
provisions are notepad pram hereof.
XIV. HEADINGS - Headings on the paragraphs of this Contract are for convenience and reference only, and the words contained
be held to explain, modify, amplify, or aid in the interpretation, construction. or be shall In no way
meaning of the provisions of this Contract.
XV. pUPIlCATE Fn g TON - This Contract is executed in duplicate. Each signed copy shall have the force and effect of an original.
XVI. GOVERNIN . j Avy - This Contract shall be construed and interpreted and the legal relations created t
with the laws of the State of California. Venue for resolution of a dispute hereby shall determined in accordance
any shall be Los Angeles County, California.
•
XVII, Malaya CAS - Any costs incurred by CONTRACTOR prior to AQMD receipt
at the risk of the CONTRACTOR. In the event that a form ontract is not
al C of a furry executed Contract shat) be Incurred solely
amounts executed, neither the MSRC nor the AQMD shall be liable for any
expended in anticipation of a formal Contract. If a formal Contract does result, precontract cost expenditures authorized by the Contract
will be reimbursed in accordance with the cost schedule and payment provision of the Contract.
XVIII. ENTIRE CONTRA T - This Contract represents the entire agreement between the
AQMD
and are n- understandings, re parties related to CONTRACTOR providing services to
modification there of the Presentations, or warranties of any kind except as expressty set forth herein. No waiver, alteration, or
any herein shall be binding on any party unless in writing and signed by the party against whom enforcement of
such waiver, alteration, or modification is sought.
000028
Exhibit 2 - Statement of Work
Riverside County Transportation Commission
herein after referred to as CONTRACTOR
Contract No. AB 2766/97042
Project Description
Thc CONTRACTOR shall design and produce electric vehicle (EV) marketing materials which
include: a) revised map of all EV charging station sites in Riverside County; b) model press
releases; c) model newspaper ads; d) photocopiable clip artwork; e) digital slide products; and f) a
revised large scale display board. CONTRACTOR will use these materials in a collaborative
marketing effort with San Bernardino Association of Governments.
Two groups will be targeted for marketing - entities who have installed EV charging stations in thc
Inland Empirc and current and future electric vehicle owners within the Inland Empire. Marketing
will take place concurrently with the Quick Chargc EV charging site demonstration.
Thc following Statement of Work is provided by the CONTRACTOR and becomcs an integral
part of the Contract. CONTRACTOR agrees to perform thc Statement of Work within the term of
thc Contract and to expend funds as set forth in Exhibit 3 - Cost Schedule.
Statement of Work
The following Tasks will bc performed by the CONTRACTOR:
Task 1. Map Brochure Revisions and Printing
CONTRACTOR shall revise the current map prepared for the CONTRACTOR'S Clean Fuels
Corridor Program to include the electric vehicle charging stations installed under the Mobile
Source Air Pollution Reduction Review Committee's (MSRC) Quick Chargc program. Revisions
include adding locations of new charging stations in Riverside County as well as the site hours of
operation, types of charging available, and contact -phone numbers for cach site. Maps will bc
distributed to electric vehicle owners, electric vehicle dealerships, thc Riverside County offices of
thc Automobile Club of Southern California, and other appropriate advocates and industry groups.
CONTRACTOR is sharing thc cost of' the map revision with San Bernardino Associated
Governments. Sample map shall be provided to AQMD in quarterly progress report.
Task 2. Site Photography
CONTRACTOR shall photograph the Quick Charge sites for development into color slides,
negatives, black and whitc or color photographs, and digital slides. Black and white photographs
will be provided to site owncrs and other interested parties for use in press releases while color
photographs will be used for the Display Boards created to market the program. Slides will also be
madc available to site owners for presentations to interested groups and promotional events.
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000029
"
S t a n d a r d C o n t r a c t
E x h i b i t 2 - S t a t e m e n t o f W o r k ( c o n t i n u e d )
C o n t r a c t N o . A B 2 7 6 6 / 9 7 0 4 2
T a s k 3 . R e v i s e L a r g e S c a l e D i s p l a y B o a r d s
C O N T R A C T O R s h a l l r e v i s e t h e D i s p l a y B o a r d s c r e a t e d f o r t h e C l e a n F u e l s C o r r i d o r P r o g r a m t o
i n c l u d e t h e a d d i t i o n a l Q u i c k C h a r g e s i t e s . D i s p l a y B o a r d s w i l l b e r e d e s i g n e d t o a c c o m m o d a t e n e w
s i t e p h o t o g r a p h s a n d t h c r e v i s e d m a p . C O N T R A C T O R s h a l l l o a n D i s p l a y B o a r d s f o r u s e a t
v a r i o u s p r o m o t i o n a l e v e n t s s u c h a s c h a r g i n g s t a t i o n o p e n i n g s a n d C o m m i s s i o n m e e t i n g s .
C O N T R A C T O R i s s h a r i n g t h e c o s t o f t h e D i s p l a y B o a r d s w i t h S a n B e r n a r d i n o A s s o c i a t i o n o f
G o v e r n m e n t s .
T a s k 4 . D e v e l o p a n d D i s t r i b u t e M o d e l P r e s s R e l e a s e s a n d N e w s p a p e r A d s
C O N T R A C T O R s h a l l p r e p a r e w r i t t e n m a t e r i a l s w h i c h w i l l a s s i s t R i v e r s i d e C o u n t y c i t i e s a n d
p r i v a t e s i t e s i n c o m m u n i c a t i n g a c o n s i s t e n t , c a s y t o u n d e r s t a n d m e s s a g e o n e l e c t r i c v e h i c l e s a n d
i n f r a s t r u c t u r e .
T a s k 4 . 1 . D e v e l o p P r e s s R e l e a s e s - C O N T R A C T O R s h a l l d e v e l o p a b o i l e r p l a t e n e w s l e t t e r a r t i c l e
a n d p r e s s r e l e a s e f o r u s e b y p a r t i c i p a t i n g s i t e o w n e r s . C O N T R A C T O R s h a l l p a c k a g e a m a r k e t i n g
k i t c o n t a i n i n g a c o v e r l e t t e r , n e w s a r t i c l e a n d p r e s s r e l e a s e s a s w e l l a s s i t e p h o t o g r a p h s a n d m a p
b r o c h u r e s . A s a m p l e p r e s s r e l e a s e a n d n e w s a d w i l l b e p r o v i d e d t o A Q M D i n q u a r t e r l y p r o g r e s s
r e p o r t .
T a s k 4 . 2 . R e s e a r c h C o n t a c t s f o r K i t D i s t r i b u t i o n - C O N T R A C T O R s h a l l r e s e a r c h a n d d e v e l o p a
l i s t o f c o n t a c t s i n c l u d i n g c u r r e n t a n d f u t u r e e l e c t r i c v e h i c l e s a l e s p o i n t s , e l e c t r i c v e h i c l e u s e r l i s t s
a n d e l e c t r i c v e h i c l e u s e r g r o u p s i n t h c I n l a n d E m p i r e . C O N T R A C T O R s h a l l m a k e a s m a n y
p e r s o n a l v i s i t s a s p o s s i b l e t o s a l e s p o i n t s , c h a r g i n g s t a t i o n s i t e o w n c r s a n d E V u s e r g r o u p s .
P a c k a g e s w i l l b e m a i l e d t o o t h e r i n t e r e s t e d p a r t i e s . I n i t s q u a r t e r l y r e p o r t s , C O N T R A C T O R s h a l l
p r o v i d e i n f o r m a t i o n o n s u c c e s s o f o u t r e a c h p r o g r a m .
0 0 0 6 3 0
Standard Contract
Exhibit 3- Cost Schedule
Contract No. AB 2766/97042
Project Costs by Task
Task
Costs
Task 1. Map Brochure Revisions & Printing
• Revisions to map = $240
• Color Computer Output = $48
• Reprint of Map = 5,000 @ $1,740
$2,028
Task 2. Photography and Products
Cost Estimate:
Photography at 13 new sites = $1,560
Film and Developing = $840
65 Black and White 8x10 prints = $845
65 Color 8x10 prints = $507
39 slides (3 of each sitc) = $55
Digital slide revisions = $240
11 copies of Digital Slides = $77
$4124
Task 3. Large Scale Display Boards
$1,411
Sales Tax for Tasks 1, 2, and 3
$561
Task 4. Press Releases/Ads and Distribution
Task 4.1. Production of Letter & Press Release
3hrs @$50,4hrs @$40
Task 4.2. Rcsearch/Sitc Visits/Distribution
20 hrs @ $40
Mailings
3 hrs @ $40, postage $40.00
Client Coordination
3 hrs @ $40
$310.00
$800.00
$160.00
S 120.00
Total
$9,514
•
000031
"
"
S t a n d a r d C o n t r a c t
E x h i b i t 4 - P r o j e c t T i m e l i n e
C o n t r a c t N o . A B 2 7 6 6 / 9 7 0 4 2
T h e C O N T R A C T O R ' S m a r k e t i n g e f f o r t s w i l l c o i n c i d e w i t h t h e d e m o n s t r a t i o n o f t h e M S R C ' s
Q u i c k C h a r g c E l e c t r i c V e h i c l e I n f r a s t r u c t u r e p r o g r a m . T o e n s u r e a c c u r a c y t h c C O N T R A C T O R
s h a l l n o t b e g i n r e v i s i o n s t o m a p o r d i s p l a y b o a r d s u n t i l a l l R i v e r s i d e C o u n t y Q u i c k C h a r g c s i t e s
a r c i n a n d o p e r a t i o n a l . S i t e s a r e s c h e d u l e d t o b e c o m p l e t e b y t h c s i x t h m o n t h o f t h i s c o n t r a c t .
U p o n n o t i f i c a t i o n b y E d i s o n t h a t a l l s i t e s a r c i n , t h e C O N T R A C T O R s h a l l b e g i n t h e d e v e l o p m e n t
o f m a r k e t i n g m a t e r i a l s . A l l m a t e r i a l s s h a l l b e d e v e l o p e d a n d d i s t r i b u t e d b y t h c c n d d a t e o f t h i s
c o n t r a c t . T h e t e r m o f t h i s c o n t r a c t i s e i g h t e e n m o n t h s f r o m t h e d a t e o f e x e c u t i o n .
H a r d w a r e : N o n e
R e p o r t s
Q u a r t e r l y - M o n t h 3 , 6 , 9 1 2 , 1 5 , a n d 1 8
I n t h c e v e n t t h e C O N T R A C T O R f i l e s f o r b a n k r u p t c y o r b e c o m e s i n s o l v e n t o r d i s c o n t i n u e s t h i s
p r o j e c t , t h e f o l l o w i n g i t e m s r e v e r t t o t h e A Q M D f o r d i s p o s i t i o n i n t o t h e A B 2 7 6 6 D i s c r e t i o n a r y
F u n d : N o n e .
0 0 0 0 3 2
AGENDA ITEM #6C
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
January 7, 1998
TO:
Budget and Finance Committee
FROM:
Marilyn Williams, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Quick Charge Electric Vehicle Corridor Communities Program
Marketing Contract for Western Riverside County Sites
Pursuant to Commission direction, staff prepared and submitted a proposal on July
24, 1996 entitled "Western Riverside County Partnership Proposal" in response to the
Mobile Source Air Pollution Reduction Review Committee's (MSRC) request for
proposal #9596-48, Quick Charge Electric Vehicle Corridor Communities Program.
The actual implementation of the Program was on hold for a number of months while
the MSRC dealt with several complex issues not foreseen when its request for
proposal was originally issued.
Two major areas requiring resolution included obtaining approved: 1) ADA guidelines
from the State Architect's Office for construction of accessible EV charging sites, and
2) sign standards from Caltrans for installation of freeway EV charging directional
signs. As agreements have been concluded with the two state agencies, MSRC staff
has been in the process of finalizing all contracts with original proposers for
construction of sites and related services.
Within western Riverside County, the MSRC is currently processing individual
agreements with property owners including Inland Empire Foods, County of Riverside,
and Cities of Canyon Lake, Corona, Hemet, Norco, Riverside and Temecula. The
Commission's proposal also included coordinated efforts to assist property owners
in the marketing of their new charging stations. To that end, Commission staff has
prepared a scope of work in the amount of $9,514 to produce and provide various
marketing materials and resources to the EV site owners including location maps,
model press releases and newspapers ads, photocopiable clip artwork, digital slide
products, and color/black and white photographs.
The MSRC contract and scope of work is attached as Exhibit A. Staff seeks
Commission approval to enter into the agreement. All marketing work will be
performed by Geographics who is under annual contract to, the Commission to provide
a wide range of design and marketing support services. The work under this
contract is fully funded by the MSRC.
Financial Assessment
Project Cost
$9,514
Source of Funds
Mobile Source Air Pollution Reduction Review Funds
STAFF RECOMMENDATION:
That the Commission: 1) Approve the MSRC contract and its marketing scope of
services in support of the construction of EV charging stations under the Quick
Charge Program; and, 2) authorize the Executive Director to execute the contract on
behalf of the Commission.
•
•
AGENDA ITEM #6D
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
•
•
DATE:
January 7, 1998
TO:
Budget and Finance Committee
FROM:
Jerry Rivera, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
FY 1996-97 SB 821 Program Extension for the City of Temecula
The City of Temecula was allocated $96,200 in FY 1996-97 SB 821 Bicycle and
Pedestrian Facilities Program funds for the construction of sidewalk projects on
Margarita Road, Cosmic Drive, and Agena Street. The sidewalk projects will provide
much needed safety improvements around two elementary schools. At the June 11,
1997 Commission meeting, the City was granted a six-month extension to December
31, 1997 to complete the projects.
The City is currently out to bid on one of the projects, Margarita Road, as part of a
larger Margarita Community Park project. They anticipate awarding the contract in
February, 1998, and completing the project in August of 1998. The plans for the
other two projects have been completed and are in final plan check. They anticipate
going out to bid in early January of 1998, awarding the contract in March, and
completing the projects by May, 1998.
Therefore, the City of Temecula is requesting another four -month extension to April
30, 1998 to award the construction contracts for the projects.
Financial Assessment
Project Cost
$96,200
Source of Funds
TDA Article 3
::.:::::::::.:.•. �::::: n,:w:::;; ..........••w::::.::;::: }::•:4::h:-::: r.::.. rr: rr:..
.• .:..
i� .
.. ....::...r ... ....: �: n: .....4.............. ... ..............v...
Included in Fiscal Year Budget
Y
......................................
Year
Included in Program Budget
Y
Year Programmed
1996-97
Approved Allocation
Y
Year of Allocation
1996-97
Budget Adjustment Required
N
Financial Impact Not Applicable
Y
STAFF RECOMMENDATION:
That the Commission grant the City of Temecula a four -month extension to April 30,
1998 to award the construction contracts for their FY 1996-97 SB 821 sidewalk
projects as requested.
000033
"
0 3 9 5 7 4
J 4 3 2 0 0 B u s i n e s s P a k D r i v e �% T e m e c u l a , C A 9 2 5 9 0 " M a i i i n g A d d r e s s : P . O . B a r 9 0 3 3 1 - 1 - e m e A l a 9 2 5 8 9 - 9 0 3 3
( 9 0 9 ) 6 9 4 - 6 4 4 4 " F a x ( 9 0 9 ) 6 9 4 1 9 9 9
D e c e m b e r 1 8 , 1 9 9 7
C i t y o f T e m e c u l a
M r . J e r r y R i v e r a
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
3 5 6 0 U n i v e r s i t y A v e n u e , S u i t e 1 0 0
R i v e r s i d e , C A 9 2 5 0 1
R e : F Y 1 9 9 6 - 9 7 S B 8 2 1 B i c y c l e a n d P e d e s t r i a n P r o j e c t s P r o g r a m
R e q u e s t f o r F o u r M o n t h E x t e n s i o n
D e a r M r . R i v e r a :
T h e C i t y o f T e m e c u l a h e r e b y r e q u e s t s a n a d d i t i o n a l e x t e n s i o n o f f o u r m o n t h s f o r t h e F Y 1 9 9 6 - 9 7 f u n d i n g o f
o u r s i d e w a l k p r o j e c t s a t M a r g a r i t a R o a d , C o s m i c D r i v e a n d A g e n a S t r e e t . A s y o u a r e a w a r e , o n J u n e 1 1 ,
1 9 9 7 , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n a p p r o v e d o u r f i r s t r e q u e s t f o r a t i m e e x t e n s i o n u n t i l
D e c e m b e r 3 1 , 1 9 9 7 t o a f f o r d a d e q u a t e t i m e f o r t h e C i t y t o a w a r d c o n t r a c t s a n d a p p l y f o r f u n d i n g u n d e r t h e
C o m m i s s i o n ' s F Y 1 9 9 6 - 1 9 9 7 S B 8 2 1 P r o g r a m . T o d a t e t h e d e s i g n f o r t h e s i d e w a l l c p r o j e c t s h a s b e e n
c o m p l e t e d , h o w e v e r , w e h a v e n o t a s y e t a w a r d e d c o n t r a c t s f o r c o n s t r u c t i o n .
P r o j e c t s t a t u s i s a s f o l l o w s :
a . S i d e w a l k o n M a r g a r i t a R o a d , w e s t o f M o r a g a R o a d - T h e p r o j e c t i s p r e s e n t l y o u t f o r p u b l i c
b i d d i n g a s p a r t o f o u r M a r g a r i t a C o m m u n i t y P a r k P r o j e c t . A w a r d o f c o n t r a c t i s s c h e d u l e d
f o r F e b r u a r y 1 0 , 1 9 9 8 . C o n s t r u c t i o n i s a n t i c i p a t e d t o b e g i n i n m i d M a r c h a n d b e c o m p l e t e d
i n A u g u s t o f 1 9 9 8 .
b . S i d e w a l l c o n C o s m i c D r i v e a n d o n A g e n a S t r e e t - T h e p l a n s h a v e b e e n c o m p l e t e d a n d a r e i n
f i n a l p l a n c h e c k . A w a r d o f c o n t r a c t i s a n t i c i p a t e d t o o c c u r F e b r u a r y 2 4 , 1 9 9 8 . C o n s t r u c t i o n
w o u l d b e g i n l a t e M a r c h a n d b e c o m p l e t e d b y M a y o f 1 9 9 8 .
A s s t a t e d i n o u r l e t t e r t o R C T C d a t e d M a y 1 , 1 9 9 7 , w e a r e a n x i o u s t o m o v e f o r w a r d w i t h t h e s i d e w a l k s , a s
t h e y w i l l p r o v i d e m u c h - n e e d e d s a f e t y i m p r o v e m e n t s a r o u n d t w o e l e m e n t a r y s c h o o l s . T h e s i d e w a l k s o n
C o s m i c a n d A g e n a w i l l c o m p l e t e m i s s i n g p o r t i o n s o f s i d e w a l l c i n t h e " S t a r l i g h t R i d g e " n e i g h b o r h o o d a n d t h e
M a r g a r i t a s i d e w a l k w i l l c l o s e a 4 0 0 f o o t g a p j u s t w e s t o f t h e T e m e c u l a E l e m e n t a r y S c h o o l . A n f o u r - m o n t h
e x t e n s i o n w i l l a l l o w s u f f i c i e n t t i m e f o r t h e C i t y o f T e m e c u l a t o a w a r d c o n t r a c t s a n d t o a p p l y f o r f u n d i n g .
I f y o u h a v e _ a n y f u r t h e r q u e s t i o n s , p l e a s e c o n t a c t S t e v e C h a r e t t e , A s s i s t a n t E n g i n e e r , a t ( 9 0 9 ) 6 9 4 - 6 4 1 1 .
S i n c e r e l y ,
o s e p h K i c a k
h e c t o r o f P u b l i c W o r k s / C i t y E n g i n e e r
J K / D S / s c
P n n t e d o n R e c y c l e d P a p e r
0 0 0 0 3 4
AGENDA ITEM #7A
"
"
"
R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
J a n u a r y 7 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
J e r r y R i v e r a , P r o g r a m M a n a g e r
T H R O U G H :
P a u l B l a c k w e l d e r , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
F Y 1 9 9 7 - 9 8 L o c a l T r a n s p o r t a t i o n F u n d s A l l o c a t i o n f o r L o c a l S t r e e t s
a n d R o a d s f o r t h e P a l o V e r d e V a l l e y A p p o r t i o n m e n t A r e a
T h e e s t i m a t e d F Y 1 9 9 7 - 9 8 a p p o r t i o n m e n t o f L o c a l T r a n s p o r t a t i o n F u n d s ( L T F ) f o r t h e
P a l o V e r d e V a l l e y a r e a i s $ 4 7 3 , 4 1 7 . T h e C o m m i s s i o n a p p r o v e d t h e P a l o V e r d e V a l l e y
T r a n s i t A g e n c y ( P V V T A ) S h o r t R a n g e T r a n s i t P l a n o n J u n e 1 1 , 1 9 9 7 , a l l o c a t i n g
$ 2 4 3 , 1 1 1 t o P V V T A . T h e r e f o r e , a b a l a n c e o f $ 2 3 0 , 3 0 7 i s a v a i l a b l e f o r l o c a l s t r e e t s
a n d r o a d s p u r p o s e s i n t h e P a l o V e r d e V a l l e y .
T h e P a l o V e r d e V a l l e y a p p o r t i o n m e n t a r e a i s t h e o n l y a r e a i n t h e C o u n t y i n w h i c h L T F
f u n d s a r e s t i l l a l l o c a t e d f o r s t r e e t s a n d r o a d s p u r p o s e s . T h e a t t a c h e d t a b l e s h o w s t h e
a l l o c a t i o n s f o r t h e C i t y o f B l y t h e a n d t h e C o u n t y o f R i v e r s i d e b a s e d u p o n a f o r m u l a
p r e v i o u s l y a p p r o v e d b y t h e C o m m i s s i o n . P o p u l a t i o n f i g u r e s a r e f r o m t h e S t a t e
D e p a r t m e n t o f F i n a n c e E - 5 r e p o r t d a t e d J a n u a r y 1 , 1 9 9 7 f o r f i s c a l y e a r 1 9 9 7 - 9 8 , a n d
h a v e b e e n a d j u s t e d t o c r e d i t t h e p r i s o n p o p u l a t i o n a t C h u c k a w a l a t o t h e C o u n t y .
F i n a n c i a l A s s e s s m e n t
P r o j e c t C o s t
$ 2 3 0 , 3 0 6
S o u r c e o f F u n d s
T D A
I n c l u d e d i n F i s c a l Y e a r B u d g e t
Y
Y e a r
I n c l u d e d i n P r o g r a m B u d g e t
Y
Y e a r P r o g r a m m e d
1 9 9 7 - 9 8
A p p r o v e d A l l o c a t i o n
Y e a r o f A l l o c a t i o n
1 9 9 7 - 9 8
B u d g e t A d j u s t m e n t R e q u i r e d
N
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a p p r o v e t h e F Y 1 9 9 7 - 9 8 L o c a l T r a n s p o r t a t i o n F u n d ( L T F )
a l l o c a t i o n s f o r s t r e e t s a n d r o a d s p u r p o s e s i n t h e P a l o V e r d e V a l l e y a r e a a s s h o w n o n
t h e a t t a c h e d t a b l e .
0 0 0 0 3 5
"
A L L O C A T I O N O F L T F F U N D S
F O R S T R E E T S A N D R O A D S
P A L O V E R D E V A L L E Y A R E A
F Y 1 9 9 7 - 9 8
A V A I L A B L E
T O T A L L E S S F O R S T R E E T S
A G E N C Y P O P U L A T I O N P E R C E N T A G E S H A R E P V V T A A N D R O A D S
"
"
B l y t h e
R i v e r s i d e C o .
1 6 , 8 7 4
8 . 9 9 8
6 5 . 2 % $ 3 0 8 , 7 6 8 $ 1 2 1 , 5 5 6 $ 1 8 7 , 2 1 2
3 4 . 8 % $ 1 6 4 . 6 4 9 $ 1 2 1 . 5 5 6 $ 4 3 . 0 9 4
T O T A L 2 5 , 8 7 2 1 0 0 . 0 % $ 4 7 3 , 4 1 7 $ 2 4 3 , 1 1 1 $ 2 3 0 , 3 0 6
N O T E : P o p u l a t i o n f o r C i t y o f B l y t h e e x c l u d e s p r i s o n p o p u l a t i o n o f 3 , 5 6 0 f o r C h u c k a w a l a
w h i c h i s i n c l u d e d i n C o u n t y p o p u l a t i o n . P r i s o n p o p u l a t i o n o b t a i n e d f r o m S t a t e D e p t . o f
F i n a n c e , D e m o g r a p h i c s D i v i s i o n .
A p p r o v e d b y R C T C :
J R : 1 2 / 1 5 / 9 7
0 0 0 0 3 6
AGENDA ITEM #7B
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
January 7, 1998
TO:
Budget and Finance Committee
FROM:
Bill Hughes, Bechtel Project Manager
Karl Sauer, Bechtel Resident Engineer
THROUGH:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Direction to Advertise Landscaping Services for Sound Wall #35 on
In October of 1997 RCTC opened the bids for construction of Sound Wall #35
between Van Buren and Tyler streets. During the bid review process, Staff noted that
the cost for the landscaping portion of the contract was excessively high. It was
recommended by Staff to remove this portion of the contract and to issue it for bid
at a later date. Staff recommended the award of the contract to the lowest
responsive bidder, R. Fox Construction, excluding the landscape portion. The Notice
to Proceed was issued on November 20, 1997 and construction of Sound Wall #35
will begin in early January 1998 and is estimated to be completed by early March
1998.
Subsequently, Staff has directed the Designer to repackage the Sound Wall #35
Landscape Bid package and is now ready to advertise. Therefore, staff is now seeking
authorization to advertise the landscaping of Sound Wall #35 for construction. This
project will take approximately 2 months to construct after notice to proceed and will
have a three year plant establishment period. Staff will bring back the results of the
bids for the Commission to review and award a contract to the lowest responsive
bidder.
Financial Assessment
Project Cost
8150,000 Engineer's Estimate
Source of Funds
Measure A
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+i }y.,:r �r+t :f r : .f. : '.}.{
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: i:•'•\.:. r.�.i}\. +Fi}}:.:::.:::.•..; .f.Y ..i;.}:.ri}:p;Li{:
C } ••Y+. : v: i.}:{'i'I'CSiF
:••'•. �.:.•+ii•:I.{ \::::0::::::,0 .. ..:.:. ..........w:::::........
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Included in Fiscal Year Budget
Y
Year
Included in Program Budget
Y
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
N
Financial Impact Not Applicable
000037
STAFF RECOMMENDATION:
That the Commission authorize staff to advertise Landscaping for Sound Wall #35
between Van Buren and Tyler on the northerly side of the freeway and to direct Staff
to bring back the results of the bidding process for the Commission to award the
project to the lowest responsive bidder.
•
•
•
000038
AGENDA ITEM #7C
"
"
R I V E R S I D E
C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
J a n u a r y 7 , 1 9 9 8
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
B i l l H u g h e s , B e c h t e l P r o j e c t M a n a g e r
K a r l S a u e r , B e c h t e l R e s i d e n t E n g i n e e r
T H R O U G H :
P a u l B l a c k w e l d e r , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
D i r e c t i o n t o A d v e r t i s e N o i s e W a l l s o n S t a t e R o u t e 9 1 b e t w e e n
I n A p r i l a n d M a y o f 1 9 9 6 , b o t h t h e C i t y o f R i v e r s i d e a n d R C T C a g r e e d o n t h e
s e l e c t i o n o f t h e P h a s e 1 n o i s e w a l l s b e t w e e n M a g n o l i a t o M a r y s t r e e t s . A t t h e
S e p t e m b e r 1 9 9 6 C o m m i s s i o n m e e t i n g , t h e C o m m i s s i o n a p p r o v e d A m e n d m e n t 4 t o
a g r e e m e n t R O 9 1 0 1 w i t h U R S G r e i n e r t o p r e p a r e t h e p l a n s , s p e c i f i c a t i o n s a n d
c o n s t r u c t i o n e s t i m a t e ( P S & E ) f o r t h e P h a s e 1 n o i s e w a l l s . T h e f o l l o w i n g T a b l e l i s t s
t h e l o c a t i o n s o f e a c h o f t h e w a l l s i n c l u d e d i n P h a s e I .
W a l l #
G e n e r a l L o c a t i o n - f o r S p e c i f i c L o c a t i o n
s e e e x h i b i t c o n t a i n e d i n D e c . 1 9 9 5
G r e i n e r r e p o r t .
P r o p o s e d
C o n s t r u c t i o n
H e i g h t
3 5
N S i d e - - T y l e r t o V a n B u r e n
1 2 '
7 7
N S i d e - - V a n B u r e n t o J a c k s o n
1 0 '
7 8
S S i d e - - V a n B u r e n t o J a c k s o n
1 0 '
1 4 9
N S i d e - - A d a m s m i d w a y t o J e f f e r s o n
1 0 ' - 1 2 '
2 2 1
N S i d e - - M a d i s o n t o M a r y
1 4 '
1 8 3
( P h a s e 1 1 )
N S i d e - - M a d i s o n t o J e f f e r s o n ( I f P h a s e I
f u n d i n g p e r m i t s )
1 0 '
A t t h e M a y 2 1 , 1 9 9 7 ( s p e c i a l m e e t i n g ) o f R C T C , t h e C o m m i s s i o n a n d C a l t r a n s a g r e e d
t o a d v a n c e t h e d e l i v e r y o f n o i s e w a l l # 3 5 , b e t w e e n V a n B u r e n a n d T y l e r s t r e e t s ,
w h i c h w a s i n c l u d e d i n t h e P h a s e 1 l i s t . T h e c o n t r a c t h a s b e e n i s s u e d f o r S o u n d W a l l
# 3 5 a n d i t w i l l b e u n d e r c o n s t r u c t i o n b e g i n n i n g J a n u a r y o f 1 9 9 8 .
T h e r e m a i n i n g w a l l s r e q u i r e t h e a c q u i s i t i o n o f t e m p o r a r y c o n s t r u c t i o n e a s e m e n t s a n d
c o n s t r u c t i o n c a n n o t b e g i n u n t i l a l l o f t h e t e m p o r a r y c o n s t r u c t i o n e a s e m e n t s a r e
o b t a i n e d . A c q u i s i t i o n o f t h e t e m p o r a r y c o n s t r u c t i o n e a s e m e n t s a r e p r o g r e s s i n g a h e a d
o f s c h e d u l e e n a b l i n g R C T C t o p r o c e e d w i t h c o n s t r u c t i o n f o r t h e r e m a i n i n g w a l l s
e a r l i e r t h a n a n t i c i p a t e d .
At the September 1996 Commission meeting, the Commission directed Staff to
include the design of Wall #183, a Phase II wall, with the Phase I wall design. This
action was taken in response to public concern with delaying the construction of this
wall. Staff has reviewed the rate of accruals for the Phase 11 wall project and have
determined that there is sufficient funding to advance the funding for this wall so that
it can be built with the Phase I walls. The estimated construction cost for this wall
is $850,000. In addition to the construction of the sound walls, agreements with the
City of Riverside to provide landscaping for the Phase I walls will cost an additional
$750,000. Accounting for the above changes in the construction budget will bring
the estimated construction and landscaping cost for the Phase I walls (including Wall
183) to $4,600,000.
Pending receipt of the required encroachment permits from the City of Riverside and
Caltrans, and the finalization of all of the temporary construction easements, Staff is
now seeking the authorization to advertise this project for construction. This project
will take approximately 6 months to construct after notice to proceed. Staff will bring
back the results of the bids for the Commission to award the project to the lowest
responsive bidder.
Financial Assessment
Project Cost
$4,400,000 ($3,000,000 + S850,000 + $750,000)
Construction and landscaping costs for Phase I walls + Wall 183
from Phase II
Source of Funds
Measure "A"
............................ :f
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.}'ry: ..,......}..... ?i•��+Cc::•}:•.4`i•••••••••::::•:•:.:.:.::::::•::: v•
.}•.v :::. • ::::.; •:.:,............. G,.......,....
..f
v: • .i
•:.{.:::?{{.}}:::::r. •,
.{ •}:•:{•. :•: }:{{isr{:.iii:i:i:i:}:::
.:rvv, •.•.•:.; ::v: .:v: r.:w:.:v:::::.,v::: w.v::: r:::.•
.,..:r:. i.,,,, ; �\9' ¢h% {, `1+::.:.::•.{•}}:••....v................
•::::.:::::�.;•+`}.,,},Cr :r...., v'i•}::::::.•:.,:rr:l.• ::nrw.•:::: }:::x::.:...........:::..: x: }::::::::::
::::s ::v v.ri.•.:.
v: v: :..
......: :......
{ •.:::::.v :v.; .;; ...
Included in Fiscal Year Budget
Y
Year
Included in Program Budget
Y
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
Y
To advance construction of Wall 183 + landscaping
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission: 1) Authorize an increase in the budget from$3,000,000 to
$4,600,000 to cover construction costs and landscaping costs for the Phase 1 Walls
and Wall #183 from Phase 11; and, 2) authorize staff to advertise noise walls on State
Route 91 between Magnolia to Mary streets subject to obtaining encroachment
permits from both the City of Riverside and Caltrans and to direct staff to bring back
the results of the bidding process for the Commission to award the project to the
lowest responsive bidder.
00'004f