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Select Board Meeting Packet - 02.16.22
TOWN OF BREWSTER DRAFT FY2022-FY2026 CIP FIVE YEAR PLAN Dept Project Funding Source FY22 FY23 FY24 FY25 FY26 1 DPW Drainage/Road Maintenance Free Cash 200,000 225,000 250,000 275,000 300,000 2 DPW MS4 Stormwater Compliance FC 90,000 90,000 80,000 70,000 70,000 3 DPW Landfill Monitoring FC 50,000 70,000 75,000 80,000 85,000 4 DPW Millstone Road Design Road Bond 0 20,000 0 0 0 5 DPW Millstone Road Construction Road Bond 0 1,750,000 3,500,000 0 0 6 DPW Route 137 Design & Construction CH. 90 0 1,200,000 0 0 0 7 DPW Other State Aid (Ch 90) Road Projects (TBD) CH. 90 311,485 315,000 315,000 315,000 315,000 8 DPW Complete Streets Road Project(s) State Grant 0 0 400,000 0 0 9 DPW P-2 One Ton Dump Truck 2012 FC 0 100,000 0 0 0 10 DPW P-G Scag 48 2010 FC 10,000 0 0 0 0 11 DPW P-D Great Dame Mower 2010 FC 10,000 0 0 0 0 12 DPW H-13 Hot Box 2014 FC 0 0 0 50,000 0 13 DPW H-14 Asphalt Roller FC 0 0 0 50,000 0 14 DPW L-2 Front End Loader 1989 FC 250,000 0 0 0 0 15 DPW P-J Scag Turf Tiger 2011 FC 0 0 15,000 0 0 16 DPW H-11 15" Chipper FC 0 0 75,000 0 0 17 DPW L-3 Loader/Backhoe 2006 FC 0 0 0 0 225,000 18 DPW H-18 Paint Trailer 1991 FC 0 0 10,000 0 0 19 DPW H-19 Utility Trailer 1989 FC 0 0 10,000 0 0 20 DPW P-V Leaf Vacuum 2013 FC 0 0 0 20,000 0 21 DPW H-9 Silverado 1 ton 2015 FC 0 0 100,000 0 0 22 DPW H-17 Cam Trailer 2009 FC 0 0 10,000 0 0 23 DPW H-6 Dodge Ram 2015 FC 0 0 0 0 120,000 24 DPW G-12 Chevy 2016 Foreman Vehicle FC 0 0 0 80,000 0 25 DPW Public Works & Recycling Center Site Assessment Article Transfer 70,000 0 0 0 0 Subtotal DPW Department 991,485 3,770,000 4,840,000 940,000 1,115,000 1 POLICE Vehicle Replacement FC 145,000 145,000 145,000 145,000 145,000 2 POLICE IT Repair/Replacement FC 0 0 0 25,000 0 3 POLICE Security Pen/Fencing/Gate FC 0 50,000 25,000 0 0 4 POLICE Ballistic Vest Replacement (23)FC 25,000 0 0 0 0 5 POLICE Cruiser & Body Worn Video FC 55,000 0 0 0 0 6 POLICE Live Scan Data Sharing FC 0 42,500 0 0 0 7 POLICE Community Room Improvements FC 0 0 0 0 30,000 8 POLICE Dispatch Console FC/Cell Tower Funds 0 0 0 225,000 0 9 POLICE Tasers FC 0 0 0 40,000 0 Subtotal Police Department 225,000 237,500 170,000 435,000 175,000 #Dept Project Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 1 FACILITIES Town Hall Window Replacement FC 50,000 50,000 0 0 0 2 FACILITIES Replace Town Hall AC units FC 10,500 0 0 0 0 3 FACILITIES Room Divider Town Hall FC 0 27,500 0 0 0 Subtotal Facilities Department 60,500 77,500 0 0 0 1 LIBRARY Library Renovation Design/Construction CPC/FC/MLBC/Debt Exclusion/Capital Stabilization 0 0 471,180 0 12,286,355 2 LIBRARY Exterior Trim Repairs & Replacement / Painting FC 0 60,000 40,000 0 0 3 LIBRARY Elevator Replacement (Design & Construction)FC/ARPA/Other 30,000 300,000 0 0 0 Subtotal Ladies Library Department 30,000 360,000 511,180 0 12,286,355 1 IT Technology Upgrades/Replacement FC 50,000 25,000 30,000 30,000 35,000 Subtotal IT Department 50,000 25,000 30,000 30,000 35,000 1 DNR Freemans Pond Culvert Wing Walls Federal Grant/State Grant 0 325,000 0 0 0 2 DNR Stony Brook Millsites Retaining Wall Federal Grant/CPC 0 461,867 0 0 0 3 DNR Bike Trail Extension (Linnell Landing) State Grant/Complete Streets 0 0 800,000 1,100,000 0 4 DNR Wing Island Boardwalk Design & Permitting FC/State Grant/Other 130,000 0 0 0 0 5 DNR Wing Island Boardwalk Construction BCT/CPC 0 0 500,000 600,000 0 6 DNR Beach & Landing Repairs and Improvements FC 15,000 30,000 30,000 30,000 30,000 7 DNR Long Pond Boat Ramp ARPA/FC 350,000 0 0 0 0 8 DNR Low Lying Roads Improvements FC 0 0 0 100,000 0 9 DNR Wildfire Management FC 10,000 10,000 10,000 10,000 10,000 10 DNR Walkers Pond Water Quality FC 0 50,000 0 0 0 11 DNR Natural Resouce Building Generator FC 0 0 50,000 0 0 Subtotal Natural Resources Department 505,000 876,867 1,390,000 1,840,000 40,000 1 SB Outdoor Hydration Stations (7)CPC 0 90,000 0 0 0 2 SB Integrated Water Resource Planning/Implementation FC 75,000 75,000 75,000 75,000 75,000 3 SB Golf Course Septic Upgrade (IWRMP)State Grant/FC 0 0 0 200,000 0 4 SB Ponds Alternative Septic Pilot (IWRMP)State Grant/FC 0 0 300,000 0 0 5 SB Updated Ponds Water Quality Report (IWRMP)FC 0 50,000 0 0 0 6 SB Community Center Design/Construction Debt Exclusion/FC/Capital Stabilization/Other 0 0 0 TBD 0 7 SB Millstone Road Housing CPC/Housing Trust 0 0 1,000,000 0 0 8 SB Sea Camps Land Acquisition Debt Exclusion/FC/Ops Budget/Other 21,750,000 875,000 875,000 875,000 650,000 9 SB Sea Camps Comprehensive Planning Article Transfer / State Grant 185,000 75,000 0 0 0 10 SB Sea Camps Interim Resident Beach Access ARPA 100,000 0 0 0 0 11 SB Sea Camps Bay Property Site Remediation ARPA 0 200,000 0 0 0 12 SB Drummer Boy Park Master Plan Update - Design & Permitting FC 75,000 0 0 0 0 13 SB DBP Master Plan Update - Phase 1 Construction ARPA/CPC 0 750,000 0 0 0 14 SB DBP Master Plan Update - Phase 2 Construction (including playground)FC 0 0 0 750,000 0 Subtotal Select Board Department 22,185,000 2,115,000 2,250,000 1,900,000 725,000 1 ASSESS Valuation Services Overlay 80,000 80,000 80,000 80,000 80,000 Subtotal Assessors Department 80,000 80,000 80,000 80,000 80,000 #Dept Project Funding Source FY2022 FY2023 FY2024 FY2025 FY2026 1 NRHS High School Renovation Debt Exclusion 0 0 131,825,665 0 0 2 NRS Annual Capital Allocation Raise & Appropriate 269,400 276,135 283,038 290,114 297,367 3 ELEM Combined Technology FC 15,000 30,000 60,000 60,000 60,000 4 ELEM Combined HVAC/Plumbing/Electrical Repairs FC 25,000 25,000 10,000 10,000 10,000 5 ELEM Combined Painting Int/Ext FC 10,000 20,000 20,000 20,000 20,000 6 ELEM Combined Replace/Refinish Flooring FC 0 0 0 0 40,000 7 ELEM Combined Hazardous Waste Abatement FC 0 0 0 0 25,000 8 ELEM Eddy School Repair Sidewalk & Curbing FC 0 0 90,000 0 0 9 ELEM Eddy School Technology Infrastructure FC 0 75,000 0 0 0 10 ELEM Stony Brook School Flooring Replacement FC 0 40,000 0 0 0 11 ELEM Stony Brook School Hazardous Waste Abatement FC 0 25,000 0 0 0 12 ELEM Stony Brook School Roof Design FC 0 0 0 250,000 0 13 ELEM Stony Brook School Asphalt & Rubber Roof Replacement MSBA/Short-term Debt 0 0 0 0 400,000 combined with rubber roof & increased by $800k to $2M over 5 year term 14 ELEM Eddy School Resurface Parking Lot & Drive FC 0 0 250,000 0 0 15 ELEM Eddy School Sidewall Shingle Replacement Short-Term Debt 0 0 0 80,000 80,000 $400k over 5 year term 16 ELEM Design Stony Brook School Boiler & Unit Ventilator Replacements FC 75,000 0 0 0 0 17 ELEM Stony Brook School Unit Ventilators Replacement MSBA or Green Communities/FC 0 320,000 0 0 0 18 ELEM Stony Brook School Boiler Replacement MSBA or Green Communities/FC 0 300,000 0 0 0 Subtotal School Departments 394,400 1,111,135 132,538,703 710,114 932,367 1 BUILDING Vehicle Replacement (Hybrid)Green Communities/FC 0 0 25,000 0 0 2 BUILDING Electronic Records Archival Database Project FC 0 0 25,000 25,000 25,000 Subtotal Building Department 0 0 50,000 25,000 25,000 #Dept Project Funding Source FY 2022 FY 2023 FY2024 FY2025 FY2026 1 REC Storage Sheds FC 0 0 0 14,000 0 2 REC Freemans Fields ADA Project CPC 0 135,000 0 0 0 3 REC Freemans Fields Irrigation & infield Rec Revolving/FC 20,000 0 0 0 0 4 REC Town Hall Fields ADA & Upgrade Project CPC 0 0 0 250,000 0 5 REC Gages Field ADA & Upgrade Project CPC 0 0 204,068 0 0 6 REC Freemans Fields New Playground CPC 0 0 0 500,000 Subtotal Recreation Department 20,000 135,000 204,068 264,000 500,000 #Dept Project Funding Source FY2022 FY 2023 FY2024 FY2025 FY2026 1 FIRE Mobile Computer Equipment Ambulance Receipts 0 0 25,000 0 0 2 FIRE Breathing Apparatus Lease (32 SCBA units)Grant & Re-appropration 280,000 0 0 0 0 3 FIRE Deputy Chief Vehicle Ambulance Receipts 0 60,000 0 0 0 4 FIRE Ambulance 243 Lease Ambulance Receipts - Ops Budget 58,000 58,000 58,000 58,000 58,000 5 FIRE Ambulance 242 Lease Ambulance Receipts - Ops Budget 65,000 0 60,000 60,000 60,000 6 FIRE Ambulance 244 Lease Ambulance Receipts - Ops Budget 55,000 55,000 55,000 55,000 0 7 FIRE Squad 241 Lease Ambulance Receipts - Ops Budget 72,000 72,000 72,000 0 72,000 8 FIRE Emergency Management Funds FC 0 0 0 20,000 0 9 FIRE Misc Fire Equipment FC 0 0 25,000 0 0 10 FIRE AED Replacement FC/Ambulance Receipts 0 0 0 40,000 0 Subtotal Fire Department 530,000 245,000 295,000 233,000 190,000 #Dept Project Funding Source FY 2022 FY 2023 FY2024 FY2025 FY2026 1 WATER Distribution Infrastructure Water Retained Earnings 50,000 50,000 50,000 50,000 50,000 2 WATER Buildings & Treatment Facilities Water Retained Earnings 50,000 50,000 50,000 50,000 50,000 3 WATER Water Meter Replacement Water Retained Earnings 80,000 80,000 80,000 80,000 80,000 2 WATER Land Acquisition for Water Protection Water Retained Earnings/Ops Budget 250,000 35,000 35,000 35,000 70,000 3 WATER Replace Garage Heater Vents & Add Heaters Water Retained Earnings 35,000 0 0 0 4 WATER Wells #3 & #6 Pump/Motor Replacement Water Retained Earnings 40,000 0 0 0 0 5 WATER Wells #3 & #6 Redevelopment Project Water Retained Earnings 40,000 0 0 0 0 6 WATER 2012 Pick Up Truck Water Retained Earnings 60,000 0 0 0 0 7 WATER Red Top Water Main Water Retained Earnings 150,000 0 0 0 0 8 WATER HVAC replacement-wells & treatment facs Water Retained Earnings/Grant Funding 0 190,000 0 0 0 9 WATER Master Plan Update Water Retained Earnings 0 0 0 250,000 0 10 WATER 2014 Pick Up Truck (Superintendent Veh)Water Retained Earnings 44,000 0 0 0 0 11 WATER New Vehicle PU for Asst. Super Water Retained Earnings 44,000 0 0 0 0 12 WATER 2015 Utility Truck (1970)Water Retained Earnings 0 0 65,000 0 0 13 WATER 2017 Utility Truck (1910)Water Retained Earnings 0 0 0 70,000 0 14 WATER Uitlity Construction Truck Water Retained Earnings 0 0 0 0 80,000 15 WATER Tanks Exterior Painting Water Retained Earnings/Debt 0 99,500 825,000 0 0 Total Water Retained Earnings $843,000 $504,500 $1,105,000 $535,000 $330,000 #Dept Project Funding Source FY22 FY23 FY24 FY25 FY26 1 GOLF Clubhouse Carpeting Golf Reserves 25,000 0 0 0 0 2 GOLF Clubhouse Window & Door Replacement Golf Reserves 70,000 0 0 0 0 3 GOLF Additional Clubhouse Window & Door Replacement Golf Reserves 150,000 0 0 0 0 4 GOLF Maintenance Building Study Golf Reserves 20,000 0 0 0 0 5 GOLF Maintenance Building Design Golf Reserves 0 100,000 0 0 0 6 GOLF Maintenance Building Replacement Golf Capital Stabilization/Debt 0 0 130,000 127,000 124,000 $1M total cost; 10 year short term debt, 3% interest assumed; could fund some/all with new Capital Stabilization account ($800+k anticipated balance by FY25) 7 GOLF Maintenance Building Construction Management Golf Reserves 0 0 25,000 0 0 8 GOLF Irrigation Pump Reconditioning Golf Reserves 0 55,000 0 0 0 9 GOLF Sink Hole Repairs Golf Reserves 40,000 20,000 0 0 0 10 GOLF Cart Path Improvements Golf Reserves 0 120,000 15,000 15,000 15,000 11 GOLF Kitchen Equipment Replacement Golf Reserves 25,000 15,000 15,000 15,000 15,000 12 GOLF Equipment Replacement Golf Reserves 232,000 225,000 290,000 225,000 180,000 13 GOLF Clubhouse Painting Golf Reserves 0 45,000 0 0 0 14 GOLF Driving Range Balls & Equip Golf Reserves 20,000 0 0 0 0 15 GOLF Rental Clubs & Pushcarts Golf Reserves 30,000 0 0 0 0 16 GOLF Pump House Protection Golf Reserves 10,000 75,000 75,000 0 0 17 GOLF Tree Work & Grind Brush Golf Reserves 35,000 20,000 20,000 0 0 18 GOLF HVAC/Boiler Upgrades Golf Reserves 80,000 0 0 0 0 19 GOLF Additional HVAC/Boiler Upgrades Golf Reserves 150,000 0 0 0 0 20 GOLF Irrigation Replacement Design (36 holes)Golf Reserves 0 45,000 0 0 0 21 GOLF Irrigation Replacement Construction (36 holes)Golf Debt 0 0 0 300,000 300,000 $4.7M per 2021 Irrigation study; 20 year level debt term, 3% interest assumed 22 GOLF Irrigation Replacement Construction Management Golf Reserves 0 0 0 45,000 45,000 23 GOLF Tee Box Renovations Golf Reserves 0 20,000 20,000 20,000 20,000 24 GOLF Pro Shop Furnishings Golf Reserves 0 15,000 0 0 0 25 GOLF Clubhouse Surroundings & Theme Enhancements Golf Reserves 0 20,000 20,000 20,000 20,000 26 GOLF Driving Range Improvements Golf Reserves 0 0 100,000 0 0 Total Golf Reserve Funds $887,000 $775,000 $710,000 $767,000 $719,000 SOURCE OF FUNDS FISCAL YEAR 2022 FISCAL YEAR 2023 FISCAL YEAR 2024 FISCAL YEAR 2025 FISCAL YEAR 2026 GENERAL FUND DEBT EXCLUSION $20,000,000 $0 $131,825,665 $0 $1,500,000 FREE CASH (TOTAL)$3,305,500 $1,843,000 $1,905,590 $1,924,000 $1,305,000 $1.75M target (no more than $2M) CCSC FALL 2021 $1,750,000 FALL 2021 $950,000 SPRING 2022 $605,500 $995k Free Cash balance to close FY22 (2.16% of FY22 ops budget) CPC $0 $550,000 $939,658 $850,000 $2,130,618 typical total annual CPA revenues = $1.2+M STATE GRANTS $50,000 $179,000 $1,350,000 $1,200,000 $4,795,737 FEDERAL GRANTS $225,000 $1,407,867 $0 $0 $0 includes $1.075M in ARPA funds ($1M Brewster + $450k County - 25% of total allocation) WATER RETAINED EARNINGS/DEBT $843,000 $504,500 $1,105,000 $535,000 $330,000 AMBULANCE RECEIPTS - OPS BUDGET $530,000 $185,000 $245,000 $173,000 $190,000 AMBULANCE RECEIPTS $0 $60,000 $25,000 $20,000 GOLF RESERVES/DEBT/OPER $887,000 $775,000 $710,000 $767,000 $719,000 should not exceed $800k RECREATION REVOLVING $5,000 $0 $0 $0 $0 ROAD BOND $0 $1,770,000 $3,500,000 $0 $0 CHAPTER 90 $311,485 $1,515,000 $315,000 $315,000 $315,000 OPERATING BUDGET (SHORT-TERM DEBT)$0 $225,000 $225,000 $305,000 $340,000 should not exceed $350k GENERAL STABILIZATION $0 $0 $0 $0 $0 CAPITAL STABILIZATION FUND $0 $0 $0 $0 $2,500,000 currently proposed for Library only ($1.025M balance as of 07.01.22) AFFORDABLE TRUST FUND $0 $500,000 $0 $0 RAISE & APPROPRIATE (NAUSET CAPITAL) $269,400 $276,135 $283,038 $290,114 $297,367 OVERLAY $80,000 $80,000 $80,000 $80,000 $80,000 OTHER FUNDS & REAPPROPRIATIONS $295,000 $725,000 $1,150,000 $1,300,000 $2,650,000 GREEN COMMUNITY $0 $217,000 $15,000 $0 $0 TOTAL (ALL FUNDING SOURCES)$26,801,385 $10,312,502 $144,173,951 $7,759,114 $17,152,722 Recon 26,801,385 10,312,502 144,173,951 7,759,114 17,152,722 0 0 0 0 0Notes: Police Dispatch: $150k from Cell Tower ($350k current balance) & $75k from FC Library Renovation Design: 50/50 split - FC $235,590 and CPC $235,590 Library Renovation Construction: $12,286,355 total as follows: $1.5 million excluded debt; $2.5 million Capital Stabilization; $2 million other grants & funds (BLLA fundraising); $4,655,737 State Grant; $1,630,618 CPC Library Elevator: $30k for design ($20k from FC & $10k from BLLA) and $30k for construction ($225k from FC & $75k from BLLA) - need to agree on cost sharing if any DNR Freemans Pond: $104k from state grant (CZM) & $221k from Federal Grant DNR Stony Brook: $125k from CPC & $337k from Federal Grant DNR Wing Island Boardwalk Design:$50k from FC; $50k from State grant; $30k from BDT Private Donation DNR Wing Island Boardwalk Construction: BCT Private Donation $1M & CPC $100k DNR Long Pond Boat Ramp: $125k from ARPA & $250k from FC SB Phosphorus Pilot & I/A Pilot: 50% from FC & 50% from State Grant (CCIWPF or equivalent) SB Millstone Housing: $500k from CPC & $500k from AHT SB Sea Camps Acquisition: $20M in excluded debt & $1.75M in FC in FY22; $225k/year in short-term debt for 3 years; $650k/year from BCT & MA Audubon for 5 years CAPITAL REQUESTS MAY 2022 ANNUAL TOWN MEETING PUBLIC WORKS TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Feasibility Study Department Priority Ranking: # Dept. Request: $ 70,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash/Previous DPW Articles Project Description: Conduct a feasibility study to review the transfer station and DPW facilities and operations and develop recommendations for the future operations of the facilities. Project Justification and Purpose: The DPW and BRC facilities are over 30 years old. Over these 30 years the operations at the BRC have changed significantly. The Transfer station facility was built when the open landfill was still in operation. There are a number of structures on the property that appear to have reached or are on the verge of reaching their useful lifespan. The Feasibility study will include a review and evaluation of the existing facilities and infrastructure to help determine the future. The study would include a code review of the existing facilities. A review of the site and facilities for safety and a review of the typically operations for efficiency would also be included. The study would result in a range of options or concepts for improving the facilities ranging from the do-nothing approach to a more substantial improvement plan with corresponding preliminary costs. Potential conceptual revisions to the existing facilities will be reviewed in relation to the existing site constraints of the property (environmental, zoning, etc.). A permitting outline would also be included for each concept. Cost Estimate & Project Timeline: $70,000 – The feasibility study is anticipated to take approximately 6 months to a year to complete. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2023 – $70,000 Re-use Article Transfer Station Doors TOWN FACILITIES TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Town Hall Window replacement Department Priority Ranking: # Original Dept. Request: $ 50,000 (1 = highest, 2 = second highest, etc.)TA’s Rec.: $ Submitted by: Department: Facilities Proposed Funding Source(s): Free Cash Project Description: Town Hall window replacement project Project Justification and Purpose: Costs associated with phase 1 construction of replacement of town hall windows. Windows are from the mid 90’s and do not shut properly or provide any insulation. 14 new windows were installed in 2017. Cost Estimate & Timing: $50,000.00 The project is currently under design and we should have a firmer number soon. Project would go out to bid this spring with Phase I to be completed before the winter months. Estimated Annual Cost or Savings of Operation and Maintenance: Annual Savings to heating and cooling(electric) bill. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 16,000 Design FTM 2021 2022 50,000 2023 50,000 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Air Conditioning Replacement Department Priority Ranking: # Original Dept. Request: $ 10,500 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Tom Thatcher Department: Proposed Funding Source(s): Free Cash Project Description: Air conditioning replacement Project Project Justification and Purpose: Funding would allow for the replacement of 17 air conditioners. This include both window and through the wall units at both the Town Hall and COA Facilities. Several current units in place, date back to 2010 resulting in the units being both inefficient and rather loud. A few of the units are also showing signs of surface mold in the duct/air chamber area of the units. The current A-C’s would be replaced with the Friederich brand, which is the quietest on the market and most efficient. 10 units were recently replaced in the FY 21 operating budget; therefore this request would fulfill what is remaining. Cost Estimate & Timing:10,500 Estimated Annual Cost or Savings of Operation and Maintenance: Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 10,500 2023 2024 2025 2026 LADIES LIBRARY TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Brewster Ladies Library Elevator Replacement Department Priority Ranking: # 1 Dept. Request: $ 30,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY22 Submitted by: Cynthia St. Amour Department: Library Proposed Funding Source(s): Free Cash Project Description: New Elevator necessity for access to building ADA. The $30,000 would be for design of the new elevator. Project Justification and Purpose: Existing elevator frequently needs repairs. Over 25+ years Cost Estimate & Project Timeline: $30,000 for design with an estimated $300,000.00 for construction in FY23, Fall Town meeting. The Design would be split $20K from Free Cash and $10k from BLLA. The Construction would be split $225K from Free Cash and $75K from BLLA. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Annual maintenance repairs are soaring. Age of existing elevator is 1995. 1 Donna Kalinick From:Cynthia St. Amour <cstamour@brewsterladieslibrary.org> Sent:Thursday, January 13, 2022 8:38 AM To:Donna Kalinick Subject:Fwd: Brewster Library Elevator Quote Here's the "updated' information about the elevator's life expectancy. Would you like me to ask Chris to prepare an official quote for brand new equipment? Cindy St. Amour Library Director Brewster Ladies Library cstamour@brewsterladieslibrary.org 508-896-3913 x4015 ---------- Forwarded message --------- From: Cynthia St. Amour <cstamour@brewsterladieslibrary.org> Date: Thu, Jan 13, 2022 at 8:09 AM Subject: Re: Brewster Library Elevator Quote To: Chris Lyons <chris@unitedelevatorcorp.com> Cc: Rick Cronin <rcronin@brewsterladieslibrary.org> Thank you. Cindy St. Amour Library Director Brewster Ladies Library cstamour@brewsterladieslibrary.org 508-896-3913 x4015 On Wed, Jan 12, 2022 at 6:36 PM Chris Lyons <chris@unitedelevatorcorp.com> wrote: Hi Cindy, Approximately 20-25 years, maybe $300K new, that’s very rough, I’m travelling don’t have access to estimating software today or tomorrow, but that includes also new sling platform/cab and hall doors/pit equipment/ladder/sump/new rails/all new cab complete etc. Regards, Chris 2 From: Cynthia St. Amour <cstamour@brewsterladieslibrary.org> Sent: Wednesday, January 12, 2022 2:29 PM To: Chris Lyons <chris@unitedelevatorcorp.com> Cc: Rick Cronin <rcronin@brewsterladieslibrary.org> Subject: Brewster Library Elevator Quote Hi Chris, Thanks for sending this quote over. I would ask what the life expectancy of a reconditioned elevator is? Another question is the cost of a brand new elevator vs reconditioned. Please send another quote with all new equipment. In Advance, Thank You. Please send this for town budget purposes we need this as quickly as possible. Cindy St. Amour Library Director Brewster Ladies Library cstamour@brewsterladieslibrary.org 508-896-3913 x4015 T: 781-740-2440 F: 781-740-9788 www.unitedelevatorcorp.com 165 Enterprise Drive Marshfield, MA 02050 To: Rick Cronin 1/6/22 Brewster Ladies Library Subject: Elevator Modernization, Brewster Ladies Library, 41-P-16. Please find an approximate upgrade scope and cost for budgetary purposes only. If you decide to move forward with this project, we would conduct a formal survey and update this pricing within approximately one week. Scope: · Install new Hydraulic Jack with PVC liner, buffers and pit steel. · Clean jack hole/remove spoils with environmental company. · New Power unit. (Tank, motor, valve, pump, with new hydraulic oil) · New Controller with selector system, cartop run station, soft starter, battery lowering. · New hoistway wiring, including new limit switches. · New cab and hall door equipment at each level. · New code compliant fixtures including new car operating panel, lobby hall digital position indicator, hall stations and access switches. · Upgrade cab interior with new interior walls, stainless return wall, LED drop ceiling, commercial rubber flooring. · We expect to be onsite 6 weeks to complete the work, then approximately 1 more week for state acceptance test. · Total cost for upgrade including related work referenced below: $218,000. Notes · Pricing assumes retaining existing rails, sling & platform, hall entrance frames and hall doors. · Some related electrical and fire alarm work is typically needed in addition to the elevator work - added a budgetary number of $15K for this work. Regards, Chris Lyons Project Manager chris@unitedelevatorcorp.com (781) 740-2440 NATURAL RESOURCES TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: #2 Dept. Request: $ 15,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 22 Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Free Cash Project Description: Professional services and costs for repairs and improvements to various public beaches and public landings throughout town. Project Justification and Purpose: These funds will be used for improvements, maintenance, and repairs at various town landings across town, including sand nourishment, stairs, pathways, interpretive signs, and other related needs. Cost Estimate & Project Timeline: Annual appropriation, depending on damage from storms, other priorities. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Last appropriation September 2020. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 1 Original Dept. Request: $ 350,000 (1 = highest, 2 = second highest, etc.)TA’s Rec.: $ Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): ARPA, Free Cash Project Description: Long Pond Boat Ramp and Access Improvements; Construction phase Project Justification and Purpose: Degraded boat ramp is unusable, safety issue. Stormwater issues to reduce direct discharge to Long Pond and swimming beach (nutrients, bacteria, pollutants). Safety improvement with separation of beach and boat ramp traffic through new entrance and parking layout. Access improvements with pier and floating ramp allowing safe boat entry/exit and physical separation boat at ramp from swimming area. Cost Estimate & Timing: Fall 2022 for engineering/permits/final design (existing appropriation). Construction fall/winter 2022 (existing $75,000 appropriation plus additional request of $350,000. Total construction estimate is $425,000. Estimated Annual Cost or Savings of Operation and Maintenance: This project will benefit the longevity of the Long Pond alum treatment. Required MS4 improvement by elimination of direct stormwater discharge to pond. Safety improvements (ramp and traffic conflicts with ramp and beach users). Reduces liability (damage at degraded ramp, safety improvements for vehicles/pedestrians, separation of boats from swim area). Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 Design/engineering/permits $60,000 2023 Construction $425,000 2024 2025 Project: Long Pond Parking Lot Improvements Location: Brewster, MA Project #: 17090B Submission: Engineer's Opinion of Probable Cost 75% Date: January 2022 Estimator:kf Checked By:mcl OPINION OF PROBABLE COST $332,000 Unit Quantity Unit Cost Total Cost Site Clearing and Preparation $98,300 Mobilization LS 1 $6,500.00 $6,500 12" Dia. Silt Sock LF 660 $8.00 $5,300 6' Construction Fencing LF 175 $25.00 $4,400 Construction Entrance EA 1 $1,200.00 $1,200 Inlet protection EA 5 $200.00 $1,000 Tree Protection EA 12 $450.00 $5,400 Tree Removal (8"-12")EA 28 $175.00 $4,900 Tree Removal (12"-24")EA 29 $250.00 $7,300 Stockpiling vegetation LS 1 $2,500.00 $2,500 Clearing & Grubbing SY 930 $12.00 $11,200 Excavation & Disposal of Excess Material CY 465 $40.00 $18,600 Remove and Reset Signs & Furniture LS 1 $1,000.00 $1,000 Sawcut Pavement LF 120 $3.50 $500 Pavement Removal SY 1,894 $15.00 $28,500 Site and Drainage Improvements $159,800 Rough Grading SY 3,556 $4.00 $14,300 Bituminous Pavement TON 305 $100.00 $30,500 Dense grade for subbase CY 435 $75.00 $32,700 Dense grade for trailer parking CY 115 $76.00 $8,800 6" Painted white pavement marking LF 1,000 $1.00 $1,000 New site signage EA 4 $375.00 $1,500 Parking bollards EA 15 $110.00 $1,700 Bituminous Berm LF 510 $12.00 $6,200 Paved Inlet Flume EA 2 $600.00 $1,200 Paver Forebays SF 90 $16.00 $1,500 18" Concrete Curbing for Checkdam LF 35 $45.00 $1,600 Cleanout Port EA 4 $250.00 $1,000 48" Precast Drainage Manhole EA 2 $5,500.00 $11,000 60" Precast Double Catchbasin EA 2 $7,000.00 $14,000 Double Frame and Grate EA 2 $1,500.00 $3,000 24" Frame and Cover EA 2 $800.00 $1,600 12" HDPE Pipe LF 35 $65.00 $2,300 18" HDPE Manifolds LF 20 $120.00 $2,400 SC-310 Drainage Structures EA 20 $850.00 $17,000 Washed Stone for Chambers CY 39 $65.00 $2,600 Filter Fabric SY 120 $7.00 $900 Stone for Stabilization SF 150 $20.00 $3,000 Entrance and parking area OPINION OF PROBABLE COST Landscape Improvements $17,500 Planting Soil CY 13 $95.00 $1,300 Fine Grading and compacting SF 4,000 $1.50 $6,000 Native wet seed mix LS 1 $3,000.00 $3,000 Split Rail Fence LF 160 $45.00 $7,200 Total Cost CONSTRUCTION COSTS $276,000 Contingency 20%$56,000 TOTAL CONSTRUCTION COSTS $332,000 TOTAL ESTIMATED COST $332,000 ASSUMPTIONS & NOTES: Qualifications: The following items are not included in the scope of work: Street Opening Permits / Bonds For Off Site Work Police / Traffic Details Dewatering Temporary Water Soil Management Plan Contaminated Soil 1. Price includes planning level mobilization costs. 2. Price assumes no hazardous material removal. 3. Line items in orange assume Brewster DPW will perform the work. Project: Long Pond Parking Lot Improvements Location: Brewster, MA Project #: 17090B Submission: Engineer's Opinion of Probable Cost 75% Date: January 2022 Estimator:kf Checked By:mcl OPINION OF PROBABLE COST $77,000 Unit Quantity Unit Cost Total Cost Site Clearing and Preparation $60,500 Mobilization LS 1 $6,500.00 $6,500 6' Construction Fencing LF 20 $25.00 $500 Dredging CY 23 $110.00 $2,600 Disposal of excess material CY 23 $40.00 $1,000 Sawcut Pavement LF 15 $20.00 $300 Cofferdam LS 1 $3,500.00 $3,500 Dewatering LS 1 $5,000.00 $5,000 Floating dock LS 1 $18,500.00 $18,500 Precast sections EA 11 $2,050.00 $22,600 Site and Drainage Improvements $3,500 Bituminous Pavement TON 10 $160.00 $1,600 Dense grade for subbase CY 15 $75.00 $1,200 Rough Grading SY 70 $10.00 $700 Landscape Improvements $0 $0 Total Cost CONSTRUCTION COSTS $64,000 Contingency 20%$13,000 TOTAL CONSTRUCTION COSTS $77,000 TOTAL ESTIMATED COST $77,000 ASSUMPTIONS & NOTES: Qualifications: The following items are not included in the scope of work: Street Opening Permits / Bonds For Off Site Work Police / Traffic Details Temporary Water Soil Management Plan Contaminated Soil 2. Price assumes no hazardous material removal. Boat launch area 1. Price includes planning level mobilization costs. 3. Line items in orange are placeholders dependent upon confirmation of cost by manufacturers. Project: Long Pond Parking Lot Improvements Location: Brewster, MA Project #: 17090B Submission: Engineer's Opinion of Probable Cost 75% Date: January 2022 Estimator:kf Checked By:mcl OPINION OF PROBABLE COST $406,000 Unit Quantity Unit Cost Total Cost Site Clearing and Preparation $159,900 Mobilization LS 1 $6,500.00 $6,500 12" Dia. Silt Sock LF 660 $8.00 $5,300 6' Construction Fencing LF 175 $25.00 $4,400 Construction Entrance EA 1 $1,200.00 $1,200 Inlet protection EA 5 $200.00 $1,000 Tree Protection EA 12 $450.00 $5,400 Tree Removal (8"-12")EA 28 $800.00 $22,400 Tree Removal (12"-24")EA 29 $1,250.00 $36,300 Stockpiling vegetation LS 1 $5,500.00 $5,500 Clearing & Grubbing SY 930 $25.00 $23,300 Excavation & Disposal of Excess Material CY 465 $40.00 $18,600 Remove and Reset Signs & Furniture LS 1 $1,000.00 $1,000 Sawcut Pavement LF 120 $3.50 $500 Pavement Removal SY 1,894 $15.00 $28,500 Site and Drainage Improvements $159,800 Rough Grading SY 3,556 $4.00 $14,300 Bituminous Pavement TON 305 $100.00 $30,500 Dense grade for subbase CY 435 $75.00 $32,700 Dense grade for trailer parking CY 115 $76.00 $8,800 6" Painted white pavement marking LF 1,000 $1.00 $1,000 New site signage EA 4 $375.00 $1,500 Parking bollards EA 15 $110.00 $1,700 Bituminous Berm LF 510 $12.00 $6,200 Paved Inlet Flume EA 2 $600.00 $1,200 Paver Forebays SF 90 $16.00 $1,500 18" Concrete Curbing for Checkdam LF 35 $45.00 $1,600 Cleanout Port EA 4 $250.00 $1,000 48" Precast Drainage Manhole EA 2 $5,500.00 $11,000 60" Precast Double Catchbasin EA 2 $7,000.00 $14,000 Double Frame and Grate EA 2 $1,500.00 $3,000 24" Frame and Cover EA 2 $800.00 $1,600 12" HDPE Pipe LF 35 $65.00 $2,300 18" HDPE Manifolds LF 20 $120.00 $2,400 SC-310 Drainage Structures EA 20 $850.00 $17,000 Washed Stone for Chambers CY 39 $65.00 $2,600 Filter Fabric SY 120 $7.00 $900 Stone for Stabilization SF 150 $20.00 $3,000 Entrance and parking area OPINION OF PROBABLE COST Landscape Improvements $17,500 Planting Soil CY 13 $95.00 $1,300 Fine Grading and compacting SF 4,000 $1.50 $6,000 Native wet seed mix LS 1 $3,000.00 $3,000 Split Rail Fence LF 160 $45.00 $7,200 Total Cost CONSTRUCTION COSTS $338,000 Contingency 20%$68,000 TOTAL CONSTRUCTION COSTS $406,000 TOTAL ESTIMATED COST $406,000 ASSUMPTIONS & NOTES: Qualifications: The following items are not included in the scope of work: Street Opening Permits / Bonds For Off Site Work Police / Traffic Details Dewatering Temporary Water Soil Management Plan Contaminated Soil 1. Price includes planning level mobilization costs. 2. Price assumes no hazardous material removal. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Wild Fire Management Department Priority Ranking: # 2 Dept. Request: $10,000 annually (1 = highest, 2 = second highest, etc.) Fiscal Year: 22-26 Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Free cash Project Description: Town open space/watershed lands have a high potential for wildfire and subsequent property damage. We have a Wildfire Management plan for the Punkhorn Parklands and a partial plan for Mothers Bog. We should expand to include other large wooded segments of town. These funds would pay for physical vegetation management (cutting) by outside firms, or could be used to augment/develop existing management plans Project Justification and Purpose: Mitigate/reduce risk to life and property. Cost Estimate & Project Timeline: $10,000/year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Town staff has been unable to manage wildfire fuel reductions for several years with staffing. This would allow funding to augment staff efforts. SELECT BOARD/TOWN ADMINISTRATION MEMO RANDUM To: Chris Miller and Ryan Bennett From: Mark Nelson Date: November 12, 2020 Re: IWRMP Budget Planning – 2021 and Beyond As Chris requested, I have put together a summary of the budget needs to advance the implementation of the Pleasant Bay Watershed Permit for Brewster. These numbers are based on the information in our recent update report that described the actions that the Town can pursue to meet the requirements of the permit. The five-year update for the permit is less than three years from now (August 2023). I’ve kept that in mind as I’ve evaluated the timing for some of these tasks, especially the leaching rate study at the golf course. This study will take two years, possibly three, depending on the data that is developed. It would be helpful to have the results of that study before the five year point, as it will help us determine what other steps will need to be taken. The Town also committed to completing a smaller version of this study by then as part of the permit. We have $14,000 remaining in our current project budget. If no additional money is available until May 2021, we will have to be careful with the work we do between now and then as we will only be able to spend about $2,000 per month. Moving forward, here are my estimates for various portions of the project and comments on the timing and ways to coordinate the priorities of individual items. Ongoing oversite and coordination of the project-$75,000 per year. We have spent approximately $75,000 per year to support the work under the IWRMP. Most of this has been focused on the Pleasant Bay permit, but some has been used for the evaluation of the pond septic regulation. I believe it is appropriate to continue to budget for this amount and if it is not needed for the Pleasant Bay work, it can be applied to furthering the work on the ponds regulation. This budget funds our work coordinating with the Pleasant Bay Alliance, helping with the annual report for the permit, and developing plans and studies to evaluate individual issues as they arise. This year we used it to start the planning for the neighborhood wastewater treatment option and this work will need to continue over the next three years. The funds can also be used to evaluate how best to manage the additional nitrogen load from buildout. November 12, 2020 Page 2 of 2 Golf Course Leaching Rate Study - $140,000 It would be ideal to begin this work in the spring of 2021 as we would then have an understanding of how the leaching rate affects the remaining nitrogen load the town needs to manage prior to the five year update of the watershed permit. We do not need all the money up front, but enough to install the lysimeters and wells, and begin some initial sampling. Starting in the spring allows us to do the work at the course before the main season begins so the construction of the lysimeters does not become a disturbance. If sufficient funding isn’t available in that timeframe, we could: • Install lysimeters in the spring and add the wells later. Installation and sampling of the lysimeters only would cost approximately $18,000. • Install lysimeters and/or wells next fall after the season is winding down. Installation and initial sampling of the monitoring wells would cost approximately $45,000. Combined the initial installation and sampling cost is approximately $63,000. Golf Course Septic System Upgrade - $170,000. This upgrade does not need to be done right away and can be factored into the later years of the permit. Knowing the results of the leaching rate study will help confirm it is needed. One consideration is that this upgrade helps show the towns commitment to meeting the permit, especially if property owners are eventually asked to contribute to a neighborhood wastewater facility or a nitrogen trade. Neighborhood Wastewater Facility or Nitrogen Trade - $4,000,000 This cost is for the construction of a system with the wastewater effluent discharged outside the watershed. The estimate includes the costs for long-term operation and maintenance and is therefore higher than the initial construction cost. This option does not need to be funded now and the actual cost will be known better once we have the results of the leaching rate study, and once we know more about the additional nitrogen load from buildout. Ongoing conceptual planning for this option can be funded through the annual $75,000 amount discussed above. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Cape Cod Sea Camps Interim Resident Beach Access Department Priority Ranking: # Dept. Request: $100,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY22 Submitted by: Administration Department: TA/SB Proposed Funding Source(s): ARPA Project Description: Engineering & Construction to create resident beach access for either Summer 2022 or Summer 2023 Project Justification and Purpose: The Town is undergoing a comprehensive planning process to determine future uses of the Sea Camps. We are working on providing resident beach access in the interim at the Bay parcel. This would require engineering design, demolition of (3) existing structures and permitting the tennis courts near the beach to be used as parking Cost Estimate & Project Timeline: $100,000 for Summer 2022 starting in July or Summer 2023 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Staff time for the project to be completed will be necessary as well as having summer staff at the gatehouse. A property manager for the Sea Camps has already been hired. We would also want to provide portajohns and trash/recycle amenities as we have at our other beach locations. B‐1 Appendix B Order of Magnitude Opinion of Probable Project Cost, Phase I Drummer Boy Park Brewster, MA Phase I ORDER OF MAGNITUDE OPINION OF PROBABLE PROJECT COST 7/16/2021 Based on Phase I Improvements Plan dated July 2021 ITEM QUANTITY UNIT UNIT COST TOTAL Site Preparation Erosion and Sedimentation Control 1 ls $5,000.00 5,000$ Temporary fencing and safety signage 1 ls $5,000.00 5,000$ Clear and Grub/ Vegetation Selective Clearing (Approximately 80,000 square feet)1 ls $15,000.00 15,000$ Site Preparation Subtotal 25,000$ General Site Improvements Bituminous concrete walkway 500 sy $45.00 22,500$ Full depth bituminous concrete access drive and parking with chip seal 2,300 sy $70.00 161,000$ Mill and Overlay bituminous concrete access drive and parking with chip seal 900 sy $35.00 31,500$ Renovate existing vacant gift shop or install new shade pavillion 1 allowance $200,000.00 200,000$ 10' wide by 18' length storage shed on concrete 1 ea $15,000.00 15,000$ Granite Curbing with 6" Reveal 550 lf $45.00 24,750$ Concrete Pavers 1,400 sf $30.00 42,000$ Accessibility Improvements to Nature Trail 1 ls $15,000.00 15,000$ Two (2) 6' x 6' accessible portable restroom 2 ea $5,000.00 10,000$ Bench with Poured Concrete Pad 5 ea $2,700.00 13,500$ Rain Garden (Approximately 10,500 square feet)1 ls $50,000.00 50,000$ Loam and Seed Disturbed Areas 1 ls $5,000.00 5,000$ Plantings 1 allowance $50,000.00 50,000$ Signage 1 allowance $10,000.00 10,000$ Bike Rack on Concrete Pad 1 ea $4,000.00 4,000$ Miscellaneous Work and Cleanup 1 ls $20,000.00 20,000$ General Site Improvements Subtotal, rounded 674,300$ Project Subtotal 699,300$ Subtotal Direct Costs 699,300$ Contactor Mobilization/Demobilization - 5% (Rounded)35,000$ Subtotal Direct Costs plus Mobilization/Demobilization 734,000$ Div 01 (Gen. Cond.) and General Contractors OHP - 15% (Rounded ) 110,000$ ESTIMATED CONSTRUCTION COST, ROUNDED 844,000$ Contingency - 25%, (Rounded) 211,000$ TOTAL CONSTRUCTION COST, ROUNDED 1,055,000$ Engineering- 15%, (Rounded) plus $8K for existing building analysis, plus $25K for playground 60% design. 190,000$ ESTIMATED TOTAL PROJECT CONSTRUCTION COST WITH CONTINGENCY AND ENGINEERING 1,250,000$ 1 C‐1 Appendix C Order of Magnitude Opinion of Probable Project Cost, Phase II Drummer Boy Park Brewster, MA Phase I ORDER OF MAGNITUDE OPINION OF PROBABLE PROJECT COST 7/16/2021 Based on Phase II Improvements Plan dated July 2021 ITEM QUANTITY UNIT UNIT COST TOTAL Site Preparation Erosion and Sedimentation Control 1 ls $2,000.00 2,000$ Temporary fencing and safety signage 1 ls $2,000.00 2,000$ Demo Existing Playground 1 ls $10,000.00 10,000$ Clear and Grub 1 ls $2,000.00 2,000$ Site Preparation Subtotal 16,000$ General Site Improvements Playground with Poured in Place Surfacing 1 ls $500,000.00 500,000$ Bench with Poured Concrete Pad 2 ea $2,700.00 5,400$ Bituminous Concrete Walkway (Southwest Path)105 sy $45.00 4,725$ Rain Garden 1 ls $10,000.00 10,000$ Loam and Seed Disturbed Areas 1 ls $2,000.00 2,000$ Plantings 1 allowance $5,000.00 5,000$ Miscellaneous Work and Cleanup 1 ls $5,000.00 5,000$ General Site Improvements Subtotal, rounded 532,100$ Project Subtotal 548,100$ Subtotal Direct Costs 548,100$ Contractor Mobilization/Demobilization - 5% (Rounded)27,000$ Subtotal Direct Costs plus Mobilization/Demobilization 575,000$ Div 01 (Gen. Cond.) and General Contractors OHP - 15% (Rounded ) 86,000$ ESTIMATED CONSTRUCTION COST, ROUNDED 661,000$ Contingency - 25%, (Rounded) 165,000$ TOTAL CONSTRUCTION COST, ROUNDED 826,000$ Playground Final Design ($55K), Bidding Services ($8K), Services During Construction ($35K) 98,000$ ESTIMATED TOTAL PROJECT CONSTRUCTION COST WITH CONTINGENCY AND ENGINEERING 920,000$ 1 ELEMENTARY SCHOOLS BREWSTER ELEMENTARY SCHOOLS 5 YEAR CAPITAL PLAN FY2023 TO FY2027 Fiscal Fiscal Fiscal Fiscal Special Annual Year Year Year Year May May Nov 2024 2025 2026 2027 Total Eddy: Sidewall Shingle Replacement 400,000 400,000 Technology Infrastructure 75,000 Resurface Parking Lot and Drive 250,000 250,000 Repair Front Sidewalk and Curbing 90,000 90,000 Stony: Design Replacement of Boilers & Unit Ventilators 75,000 75,000 Replace Boiler and Convert to Gas 300,000 300,000 Replace Unit Ventilators 320,000 320,000 Design Replace Asphalt & Rubber Roofs 250,000 250,000 Replace Asphalt(2003) & Rubber Roofs 2,000,000 2,000,000 Replace/Refinish Flooring 40,000 40,000 Hazardous Waste Abatement 25,000 25,000 Combined: Technology 15,000 30,000 60,000 60,000 60,000 225,000 HVAC/Electrical/Plumbing Repairs 25,000 25,000 10,000 10,000 10,000 80,000 Replace/Refinish Flooring 40,000 40,000 Hazardous Waste Abatement 25,000 25,000 Painting Interior/Exterior 10,000 20,000 20,000 20,000 20,000 90,000 Total - 125,000 - 835,000 90,000 1,080,000 2,155,000 4,210,000 Process of MSBA Accelerated Repair Program:Boiler Roofs* Apply Jan-Feb 2023 2026 Invitations late spring-summer Board meeting 2023 2026 OPM & Designer Assigned Aug/Sept 2023 2026 Bid solicitation Jan/Feb 2024 2027 Complete project summer of 2024 2027 On Town's Capital Plan (Green Communities Grant) The roof project will only have a chance to qualify for MSBA if the final MSBA audit is completed for the boiler project. Cannot have two MSBA projects open concurrently. For the Boiler any MSBA grant qualified for will be reduced by any "Green Communities" grant. *After the Statement of Interests (SOI),(applications) are submitted the MSBA decides the age roofs must be to qualify for a grant. This year's round submitted in June 2021 the MSBA determined roofs over 29 years old may qualify. In the past 5 years that requirement has been as low as 20 years. Historically Brewster's reimbursement rate (grant) for qualified expenditures has been in the 38% range. Fiscal Year 2023 Brewster Elementary Capital Plan FY23-FY27 Ver 3 02.10.22 2/15/2022 Ver-Total sion Date Budget FY Description 4,284,000 FY22 approved capital budget (244,000) less FY22 Projects 4,040,000 Subtotal FY23 Starting Point 1 10/6/21 Changes update w/Principals, and Head of Maint. 70,000 23,25 Increased and moved from fy23 to fy25 resurface parking lot 50,000 26 Increase design replacement of asphalt roof and add rubber roof 80,000 27 Increase replace asphalt and rubber roof replacement (25,000) 23 Remove FY23 Replace flooring (20,000) 23 Remove hazardous waste abatement (30,000) 23 Reduce technology (75,000) 23 Reduce design replacement of rubber roof and boilers to just boilers 30,000 25-27 Add HVAC/electrical/plumbing repairs 20,000 27 Add painting 40,000 27 Add flooring 60,000 27 Add technology 25,000 27 Add hazardous waste abatement 4,265,000 Subtotal 2 Changes made w/ 4,265,000 Subtotal 3 Changes at 4,265,000 Subtotal 4 Changes at School Committee meeting & Selectman meeting 4,265,000 Subtotal Internal Comments & Information EDDY: 1 STONY BROOK: 2 3 4 5 6 COMBINED: 7 Technology - $30,000 Funds will be utilized to replace laptops, switches & access points for Wi-Fi. 8 HVAC/Electrical/Plumbing repairs - $25,000 Funds will be utilized to make repairs to the mechanical systems as needed. BREWSTER ELEMENTARY SCHOOLS CAPITAL PLAN FISCAL YEAR 2023 WATER DEPT. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Water Infrastructure Maintenance Program Department Priority Ranking: # 2 Dept. Request: $50,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2022-2026 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water revenues Project Description: Annual appropriation for goods, materials, and services to maintain the distribution system. This includes the purchase of stock such as fire hydrants, gate valves, and a variety of fittings. This will also be used to contract services to assist with the maintenance of the distribution system such as large water main taps, directional drilling and maintenance of storage tanks and heavy equipment. Project Justification and Purpose: Necessary to maintain infrastructure Cost Estimate & Project Timeline: Typically spent within the fiscal year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Buildings and Treatment Facilities Maintenance Program Department Priority Ranking: # 2 Dept. Request: $50,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2022-2026 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water revenues Project Description: Annual appropriation for goods, materials, and services to maintain wells and treatment facilities. Brewster has 5 wells, 4 treatment facilities, and 10 individual buildings each with specific equipment used to provide drinking water. These funds will be used to maintain the buildings and the various components within as well as components on the property such as generators and antennas. Project Justification and Purpose: Necessary to maintain infrastructure Cost Estimate & Project Timeline: Typically spent within the fiscal year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Water Meter Replacement Program Department Priority Ranking: # 1 Dept. Request: $80,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year:2022- 2026 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water revenues Project Description: Annual appropriation for goods, materials, and services to maintain the meter replacement program. This includes the purchase of water meters and necessary updates to the meter reading software and associated components required to read the system. Project Justification and Purpose: Necessary for accurate billing to customers Cost Estimate & Project Timeline: Typically spent within the fiscal year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Vehicle Replacement Department Priority Ranking: # Dept. Request: $44,000 (1 = highest, 2 = second highest, etc.) Fiscal Year:2023 Submitted by:Paul Anderson Department: Water Proposed Funding Source(s): Retained Earnings Project Description: Purchase a new truck to replace existing one. Project Justification and Purpose: Existing truck is approaching 200k miles and has significant rust on the frame. Cost Estimate & Project Timeline: Purchase when funds are available Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Vehicle Purchase Department Priority Ranking: # Dept. Request: $44,000 (1 = highest, 2 = second highest, etc.) Fiscal Year:2023 Submitted by:Paul Anderson Department: Water Proposed Funding Source(s): Retained Earnings Project Description: Purchase a new truck for Assistant Superintendent. Project Justification and Purpose: Due to the current truck to employee ratio an additional truck will be necessary with the creation of the new Assistant position. Cost Estimate & Project Timeline: Purchase when funds are available Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA GOLF DEPT. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Clubhouse Window and Door Replacement Department Priority Ranking: #10 Original Dept. Request: $ 150,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Retained Earnings Project Description: Replace the damaged windows and worn-out doors in the pro shop, clubhouse and pavilion. Project Justification and Purpose: Many of the windows in the building have broken seals that have caused clouding of the windows. They are unsightly and do not project a good image of the facility. In addition, many of the doors have clouded windows and do not open and close properly. This is largely due to the high volume of traffic throughout the building. All of the doors and windows are over 20 years old. This additional money would be added to the previously approved money to fully fund the project Cost Estimate & Timing: $150,000, fall/winter of 2022/2023 Estimated Annual Cost or Savings of Operation and Maintenance: We are currently required to make minimal repairs to the doors so there would be some cost savings annual for the first several years after installation. A slight reduction in energy bills will be achieved once the doors and windows are more energy efficient. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 $150,000 2023 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025 NEW REQUEST FORM PROJECT NAME: Maintenance building engineering report Department Priority Ranking: Original Dept. Request: $ 20,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY21: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Retained Earnings Project Description: This is to hire an engineer to evaluate our current maintenance facility. Project Justification and Purpose: We feel it is necessary to get a professional evaluation of our maintenance facility to properly plan for future improvements, especially as it relates to cost estimates and safety requirements. Cost Estimate & Timing: The cost is estimated based on discussions with engineers. We would look to hire an engineer in the spring/summer of 2022. Estimated Annual Cost or Savings of Operation and Maintenance: A professional report will save us time and money in regard to planning for the eventual upgrade of the maintenance facility. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 $20,000 2023 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: HVAC furnace/Air Handler Replacement Department Priority Ranking: #1 Original Dept. Request: $ 150,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Retained Earnings Project Description: Replacement of the furnaces/air handlers in the clubhouse. Project Justification and Purpose: This project would replace the furnaces/air handlers in the clubhouse to get the A/C fully operational. Cost Estimate & Timing: $150,000, these monies would be added to the previous money approved to fully fund the replacement of the furnaces/air handlers in the clubhouse. The work would be completed in the fall/winter of 2022/2023. Estimated Annual Cost or Savings of Operation and Maintenance: This fix would get the entire air conditioning system in the restaurant and clubhouse up and running. The entire operation would benefit from having a new and working system. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 $150,000 2023 2024 2025 2026 CAPITAL REQUESTS FY23 to FY26 PUBLIC WORKS TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Road Maintenance and Drainage Department Priority Ranking: # Dept. Request: $375,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2026 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free cash Project Description: Additional funding for Road Maintenance and Drainage Projects due to the anticipated increase of materials and more drainage projects being done in house. Project Justification and Purpose: Funding would provide professional services including engineering, permitting, and construction for Road Maintenance and Drainage projects which costs continue to increase. Cost Estimate & Project Timeline: Upcoming projects to be defined in road capital prioritization plan. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2022 200,000 2023 225,000 2024 250,000 2025 275,000 2026 300,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: MS4 Department Priority Ranking: #Required Dept. Request: $ 70,000 (1 = highest, 2 = second highest, etc.) Fiscal Year : 2026 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash Project Description: MS4 Stormwater Compliance funding Project Justification and Purpose: Funding to include professional services for Stormwater management, as well as public education programs and outreach in alignment with the MS4 permit. Cost Estimate & Project Timeline: Services and deliverables throughout the fiscal year Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2022 90,000 2023 90,000 2024 80,000 2025 70,000 2026 70,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Landfill Monitoring Department Priority Ranking: #Required Dept. Request: $ 85,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2026 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free cash Project Description: Landfill Monitoring Project Justification and Purpose: Funding to include services for required regulatory gas and well testing Cost Estimate & Project Timeline: Services and deliverables throughout the fiscal year Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2022 50,000 2023 70,000 2024 75,000 2025 80,000 2026 85,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Millstone Road Design Department Priority Ranking: # Original Dept. Request: $ 150,000 (1 = highest, 2 = second highest, etc.)Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Road Bond Project Description: Additional engineering services for completion of the design of Millstone Road from 6A to Route 137/Long Pond Road. Project Justification and Purpose: This Capital Request will cover the cost of an amendment to redesign the roadway assuming there is a consensus on the design following the public forum in February 2022. Cost Estimate & Timing: 2023 150,000 Estimated Annual Cost or Savings of Operation and Maintenance: Project would increase public safety on a busy roadway and reduce maintenance costs. This roadway is also included in the pavement management plan. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Millstone Road Construction Department Priority Ranking: # Original Dept. Request: $ 1,620,000 (1 = highest, 2 = second highest, etc.)Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Road Bond Project Description: Reconstruction of Millstone Road from 6A Route 137/Long Pond Road including full resurfacing and drainage improvements. Project Justification and Purpose: Purpose of project is to provide resurfacing and drainage upgrades to Millstone Road. Current project design includes a sidewalk to provide for pedestrian safety. Project will also enhance the Cape Cod Rail Trail crossing at Millstone Road. Cost Estimate & Timing: 2023 1,620,000 Estimated Annual Cost or Savings of Operation and Maintenance: Project will increase public safety on a busy roadway and reduce maintenance costs. This roadway is included in the Pavement Management Plan. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Route 137 Design and Construction Department Priority Ranking: # Original Dept. Request: $ 1,200,000 (1 = highest, 2 = second highest, etc.)Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Chapter 90 Project Description: Roadway design and construction along Route 137/Long Pond Road from 6A to intersection of Route 124/Harwich Road Project Justification and Purpose: Purpose of project is to provide drainage improvements for an area that has historic drainage issues and to reconstruct the roadway with shoulders and a sidewalk. Cost Estimate & Timing: 2023 1,200,000 Estimated Annual Cost or Savings of Operation and Maintenance: Project would increase public safety and reduce need for pothole repairs, will minimize the ponding issues that have historically been a problem. The roadway is also included in the Pavement Management Plan. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: P-2 Department Priority Ranking: # Dept. Request: $ 100,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash Project Description: Replacement of P-2 2012 Dump Truck, plow, material spreader, and other necessary accessories. Project Justification and Purpose: New vehicle will have improved safety features and modern snow and ice technologies. Improved technology would provide savings on salt usage, fuel, and time. This proposed purchase is in line with DPW vehicle replacement program. Cost Estimate & Project Timeline: $100,000 – approximately 8-12 months from date of order Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2023 $100,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Turf Tiger Mower Replacement Department Priority Ranking: # Original Dept. Request: $ 15,000 (1 = highest, 2 = second highest, etc.)Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash Project Description: Replacement of DPW mower. Project Justification and Purpose: Replacement of ride-on mower used daily for the maintenance of Town properties. Cost Estimate & Timing: $15,000 and 0 to 6 months depending on stock. Estimated Annual Cost or Savings of Operation and Maintenance: Replacement would lower overall maintenance cost and out of service time that the older mower experiences. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Chipper Replacement Department Priority Ranking: # Original Dept. Request: $ 75,000 (1 = highest, 2 = second highest, etc.)Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash Project Description: Replacement of DPW 2007 wood chipper Project Justification and Purpose: New chipper will have enhanced up-to-date safety features, improved chipping capacities and will reduce project times Cost Estimate & Timing: 75,000 0-6 months depending on stock Estimated Annual Cost or Savings of Operation and Maintenance: 75,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Paint trailer replacement Department Priority Ranking: # Dept. Request: $ 10,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2023 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash Project Description: Replacement of 1991 “homemade” paint trailer. Project Justification and Purpose: New trailer would come professionally manufactured with DOT specifications Cost Estimate & Project Timeline: 10,000 0-6 months depending on stock Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2023 $10,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: H19 Utility Trailer Department Priority Ranking: # Dept. Request: $ 10,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2024 Submitted by: Department: DPW Proposed Funding Source(s): Project Description: Replacement of 1989 trailer Project Justification and Purpose: Replacement of 1989 trailer would come with increased Gross Vehicle Weight Rating (GVWR) and braking capacities Cost Estimate & Project Timeline: $10,000 0-6 months depending on stock Estimated Annual Expense or Staff Time Impacts (Increase or Savings): $10,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: H-9 Department Priority Ranking: # Dept. Request: $ 100,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2024 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash Project Description: Replacement of H-92015 Chevy Silverado 1 ton, plow, material spreader, and other necessary accessories. Project Justification and Purpose: New vehicle will have improved safety features and modern snow and ice technologies. Improved technology would provide savings on salt usage fuel, and time. This proposed purchase is in line with DPW vehicle replacement program. Cost Estimate & Project Timeline: $100,000 – approximately 8-12 months from date of order Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2024 $100,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025 NEW REQUEST FORM PROJECT NAME: G12 Department Priority Ranking: # Original Dept. Request: $ 80,000 (1 = highest, 2 = second highest, etc.) TA’s Rec.: $ Submitted by: Department: Proposed Funding Source(s): Project Description: Replacement of DPW forepersons truck 2016 Silverado 2500 Project Justification and Purpose: This vehicle is the primary vehicle used by DPW foreperson for site visits inspections DPWQ tasks and snow and ice Cost Estimate & Timing: 80,000 9 months from date of order Estimated Annual Cost or Savings of Operation and Maintenance: 5,000 Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 2023 2024 2025 80,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: H13 Hotbox Department Priority Ranking: # Dept. Request: $ 50,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2025 Submitted by: Department: DPW Proposed Funding Source(s): Project Description: Replacement of 2014 Hotbox paving trailer Project Justification and Purpose: New model year Hotbox’s are manufactured with larger asphalt capacities, enhanced asphalt dumping features and improved safety systems. Cost Estimate & Project Timeline: $50,000 0-6 months depending on stock Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: H14 Asphalt Roller Department Priority Ranking: # Dept. Request: $ 50,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2025 Submitted by: Department: DPW Proposed Funding Source(s): Project Description: Replacement of 1991 asphalt roller Project Justification and Purpose: Increased asphalt roller size, weight and vibration function would enhance DPW capabilities for general road maintenance, paving and drainage projects. Cost Estimate & Project Timeline: 50,000 0-6 months Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: PV Leaf vacuum replacement Department Priority Ranking: # Dept. Request: $ 20,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2025 Submitted by: Department: DPW Proposed Funding Source(s): Project Description: Replacement of 2013 leaf vacuum Project Justification and Purpose: Replacement with new leaf vac would enhance capabilities for town property cleanups and reduce down time. Cost Estimate & Project Timeline: 20,000 0-6 months Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025 NEW REQUEST FORM PROJECT NAME: G12 Department Priority Ranking: # Original Dept. Request: $ 80,000 (1 = highest, 2 = second highest, etc.) TA’s Rec.: $ Submitted by: Department: Proposed Funding Source(s): Project Description: Replacement of DPW forepersons truck 2016 Silverado 2500 Project Justification and Purpose: This vehicle is the primary vehicle used by DPW foreperson for site visits inspections DPWQ tasks and snow and ice Cost Estimate & Timing: 80,000 9 months from date of order Estimated Annual Cost or Savings of Operation and Maintenance: 5,000 Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 2023 2024 2025 80,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: L3 Loader Backhoe Department Priority Ranking: # Dept. Request: $ 225,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2025 Submitted by: Department: DPW Proposed Funding Source(s): Project Description: Replacement of 2006 Loader Backhoe Project Justification and Purpose: Current unit has exceeded its cost-effective lifetime. New loader backhoe would improve DPW inhouse drainage and road maintenance project capabilities. Cost Estimate & Project Timeline: $225,000 0-6 months Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: H-6 Department Priority Ranking: # Dept. Request: $ 120,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2026 Submitted by: DPW Department: DPW Proposed Funding Source(s): Free Cash Project Description: Replacement of H-6 2015 Dump Truck, plow, material spreader, and other necessary accessories. Project Justification and Purpose: New vehicle will have improved safety features and modern snow and ice technologies. Improved technology would provide savings on salt usage fuel, and time. This proposed purchase is in line with DPW vehicle replacement program. Cost Estimate & Project Timeline: $120,000 – approximately 8-12 months from date of order Estimated Annual Expense or Staff Time Impacts (Increase or Savings): 2026 $120,000 POLICE DEPT. BREWSTER POLICE DEPARTMENT Chief Heath J. Eldredge 631 Harwich Road Brewster, Massachusetts 02631 Phone 508-896-7011 www.brewsterpolice.org Fax 508-896-4513 “In Partnership With Our Community” MEMORANDUM TO: Town Administrator Peter Lombardi Finance Director Mimi Bernardo FROM: Chief Heath Eldredge RE: Capital Planning DATE: January 6, 2022 Included are the five-year capital planning documents for the police department for FY22-FY26. As you will see, I have added vehicles for FY26 and made changes to a few other areas. Changes: Remove “Mobile Data Terminal Replacement” from FY2023. It is our intent to cover these needs on an as-needed basis through our existing budget. Add “Live Scan Data Sharing System” to FY2023. This is to replace our current fingerprint and photographing system. Increase/Change from “Dispatch Console” $50,000 to “Dispatch Upgrades” $225,000 in FY2024. The original request was a placeholder until we could figure out the scope and cost of the project to overhaul the aging dispatch center. This new number more accurately reflects what the need will be. Increase “Vehicles” to $145,000 per year in FY2023-FY2026. We will be investigating the possibility of including hybrids in our fleet, which will drive up the cost some. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Police Cruisers Department Priority Ranking: # 1 Original Dept. Request: $ 725,000 (1 = highest, 2 = second highest, etc.)Fiscal Year: 2022-2026 Submitted by: Chief Eldredge Department: Police Proposed Funding Source(s): Free Cash Project Description: Purchase three vehicles annually to replace outgoing vehicles. Project Justification and Purpose: This is our annual cruiser replacement program. In each fiscal year we purchase three vehicles to replace existing department vehicles that have typically reached or exceeded 100,000 miles. When practical, we transfer the outgoing vehicles to other town departments, as needed. If vehicles are not used within town, they are sold via GovDeals and the money collected is returned to the general fund. Cost Estimate & Project Timeline: The cost estimate is based on previous quotes for the purchase of vehicles, transfer of usable equipment (computers, radar units, etc.), purchase of equipment in need of replacing (lighting/siren packages) and marking up the vehicles with appropriate decals. We have increased the request as vehicle prices have increased and we are investigating the possibility of adding hybrid vehicles into the fleet. Unexpected fluctuations in market pricing on vehicles and equipment would impact the end dollar amount required for purchase. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): The schedule we have developed for replacing vehicles, typically prevents us from having to cover more expensive repairs as vehicles get well over 100,000 miles. Minor repairs of existing line vehicles are covered within the R&M Vehicle line within our general expense budget. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 $145,000 (completed) 2023 $145,000 2024 $145,000 2025 $145,000 2026 $145,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Security fencing/pen/gate Department Priority Ranking: #7 Original Dept. Request: $ 75,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY20: $ Submitted by: Chief Eldredge Department: Police Department Proposed Funding Source(s): General Fund Project Description: Add fencing, a storage pen, and a security gate to the rear of the police station. Project Justification and Purpose: Currently the only security system in place safeguarding the police cruisers, radar trailers, and rear of the police facility is a sign that says “Staff Only”. Members of the public regularly get confused about the parking situation at the station and pull behind the police station to the sally port or maintenance bay. We also regularly get bicyclists behind the station who are looking to access the Cape Cod Rail Trail. The addition of the town’s dog park will likely increase unintended traffic in this area. Fencing and a security gate would restrict access to the rear of station. Additionally, the police department has a need for a fenced in storage pen in the back of the station where a vehicle and other large items seized as evidence can be stored. Vehicles that are currently seized are parked on the grass in the back, which could be a chain of custody issue at court, and puts the town at risk for not protecting property that is in its custody. Cost Estimate & Timing: The pen would be phase one, which would require some land clearing. This would be accomplished in year one. Phase two would be the additional fencing and gate, which would be accomplished in year three. Estimated Annual Cost or Savings of Operation and Maintenance: There should be minimal upkeep costs (gate maintenance). Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $50,000 2024 $25,000 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Live Scan Data Sharing System Department Priority Ranking: # 2 Dept. Request:$42,500 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2023 Submitted by: Chief Eldredge Department: Police Department Proposed Funding Source(s): Free Cash Project Description: Purchase and install a new live scan data sharing system to replace the existing system. Project Justification and Purpose: The live scan data sharing system is used for processing fingerprints and photographs for individuals who are placed under arrest and for individuals who have applied for a Massachusetts Firearms License to Carry (LTC) permit. Cost Estimate & Project Timeline: The cost estimate is based on a submitted quote in coordination with the price listed in the Massachusetts procurement contract. The project would be completed within the first half of FY23 dependent upon equipment availability. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): There is an annual maintenance contract that accompanies the system. The current pricing is $1,138.32, with the first year being built into the cost of the system purchase. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: IT Repair/Replacement Department Priority Ranking: #4 Original Dept. Request: $ 25,000 (1 = highest, 2 = second highest, etc.) TA’s Rec. : $ Submitted by: Chief Eldredge Department: Police Department Proposed Funding Source(s): General Fund Project Description: Money to replace/repair major IT systems as needed. Project Justification and Purpose: The police department has regularly sought capital money for needed IT repairs and replacement that would be in excess of what the normal expense budget can cover. Within the department there are many systems that are reliant on properly functioning computer systems, to include the card reader access system, the station server, the telephone server, radio backup system, breathalyzer, etc. It is difficult to predict when these systems will need replacement, however, the money allotted for the IT repair/replacement typically covers the department for a number of years. Cost Estimate & Timing: $25,000 in FY25. The last time funding was received for this purpose was FY21 Estimated Annual Cost or Savings of Operation and Maintenance: By fixing these issues as they arise, we avoid having to tap into emergency funds, or having larger system failures. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 2025 $25,000 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Dispatch Upgrades Department Priority Ranking: # 2 Original Dept. Request: $ 225,000 (1 = highest, 2 = second highest, etc.)Fiscal Year: 2024 Submitted by: Chief Eldredge Department: Police Proposed Funding Source(s): Tower Account/General Fund Project Description: Replace radio equipment, dispatch console, and flooring. Project Justification and Purpose: The current dispatch center is now twenty years old, to include the radio equipment. There is a need to replace the existing equipment and console to assure continuity of operations. In addition, there have been advances in ergonomics, which could make for a safer and healthier workspace. Cost Estimate & Project Timeline: The cost estimate is based on a budgeting quote provided by Motorola and their subcontractors for completing a dual console project. Pricing is based on Massachusetts State contracts. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): The current system requires minimal maintenance, and it is anticipated that a new system will require even less maintenance in the early years of the equipment. The design, technical, pricing, and other information (“Information”) furnished with this submission is proprietary and/or trade secret information of Motorola Solutions, Inc. (“Motorola Solutions”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola Solutions. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. TOWN OF BREWSTER POLICE DEPARTMENT, MA MOTOROLA CONSOLES AND RADIO EQUIPMENT DECEMBER 7, 2021 DISPATCH FURNITURE WARRANTY AND SERVICES BUDGETARY PROPOSAL BREWSTER POLICE DEPARTMENT, MA DECEMBER 7, 2021 Radio System Upagrde with AVTEC Consoles Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents i TABLE OF CONTENTS Section 1 System Description ......................................................................................................................... 1-1 Section 2 Equipment List…………………………………………………………………………………………………..1-3 Section 3 Statement of Work ......................................................................................................................... 1-5 Section 4 Price Summary……………………………………………………………………………………………..1-14 Section 5 Contractual Documentation………………………………………………………………………………1-16 BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 1-1 SECTION 1 SYSTEM DESCRIPTION 1.1 SYSTEM OVERVIEW Motorola is pleased to present the Brewster Police Department with a BUDGETARY ONLY proposal to replace their existing consoles with two (2) Motorola Avtec Scout dispatch consoles and two position dispatch furniture per plan and drawing 1.2 PROPOSED EQUIPMENT The dispatch site will consist of the following high level equipment: Two (2) Scout EX Console - Tier 1 includes a license for a Scout Enterprise Console Two (2) LED display 22’’ per position Two (2) USB desk Mic per position Two (2) Single PTT footswitch per position Four (4) USB dual speaker per position Two (2) USB Jack box per position Two (2) Switch Furniture for 2 console positions Dispatch Furniture per Plan 1.3 MOTOROLA AVTEC SCOUT 4.9 Emergency response personnel depend on reliable command and control communications to stay informed, make the right decisions, ensure safety and respond with the right resources as quickly as possible. The proposed Scout Voice over Internet Protocol (VoIP) dispatch console delivers all of the above in a secure, P25-compliant system that seamlessly integrates with legacy and open standards technology to deliver no-fail communications during day-to-day operations or the most difficult emergencies. Scout 4.9, a software-based communication console which is known for its flexibility and reliability, is easy-to-use and provides interoperability for a dispatching position. Avtec's flagship console, Scout 4.9 is a pure IP solution that provides access to thousands of radio, telephony, intercom, and auxiliary input/output endpoints and features a host of on-screen controls to enable the dispatcher to communicate quickly and effectively. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-2 Table of Contents Motorola Solutions Confidential Restricted Reliability Built on Internet Protocol (IP) technology, Scout is designed around an inherently scalable and redundant architecture with components that can easily be distributed across networks to mitigate the risk of loss. Flexibility Scout provides an extremely customizable Graphical User Interface (GUI). Administrators can customize screens to be intuitive for dispatchers, allowing them to manage communications more efficiently and respond faster during emergencies. Screens can even be configured to mirror legacy systems, helping reduce dispatcher training time. Redundancy Scout’s VPGate gateway is designed so a failure will not affect operations. In fact, VPGate is normally licensed in a redundant configuration to further maximize system up time during unexpected failover scenarios. Scout's failover capability provides a highly resilient system design that can continue to operate in a variety of mission critical scenarios. This capability ensures that the endpoints assigned to the VPGate continue to be available for uninterrupted operation from all console positions Interoperability Scout uses software interfaces to connect with third-party endpoint devices, providing a dynamic, scalable, and extensible platform that easily accommodates new and legacy technologies. Concurrent support of open standards and proprietary radio and telephony protocols makes Scout the ideal solution for supporting communication technology migration plans and building a future proof solution. 1.4 ASSUMPTIONS No site work is required. Motorola assumes that all power, grounding, HVAC, etc. is in place and will support the proposed equipment. Motorola assumes that all control station antenna systems are not being upgraded. Motorola is not providing any radio control stations, or mobile radio control stations, in this quotation. It is assumed these radio control stations will have been upgraded with the CoMIRS Grant Program. Furniture will be provided for both of the console positions per drawings. Existing antenna systems to be used for control stations connected to console Furniture delivery and set up requires one trip and installation into clean room. Customer will be responsible to remove and discard all equipment from the dispatch room. No civil, electrical, carpentry or painting work is included and is the customers responsibility Motorola will provide a cutover plan to install the new dispatch equipment in a temporary location while the customer renovates the dispatch area. This will be a hot cutover so Brewster Police is not off the air during the transition to the new console. BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted ection 2 1-3 ECTION 2 CONSOLE EQUIPMENT LIST QTY EQUIPMENT DESCRIPTION COST EXT EXT 2 SCOUT EX CONSOLE - TIER 1 LICENSE/SOFTWARE AUDIO PKG, SOFT KEY $11,995.00 $ 23,990.00 $ 23,990.00 2 DT PC W/DUAL NIC, WIN 10 PRO 64 BIT OS FOR SCOUT CONSOLE $ 1,825.00 $ 3,650.00 $ 3,650.00 2 AVTEC ONLY: LED DISPLAY, 22" WIDESCREEN VGA INPUT (TOUCH) $ 1,446.00 $ 2,892.00 $ 2,892.00 2 AVTEC USB DESK MIC FOR SOFTWARE CONSOLE $ 617.00 $1,234.00 $ 1,234.00 4 AVTEC USB DUAL SPEAKER KIT FOR SOFTWARE CONSOLE $ 808.00 $ 3,232.00 $ 3,232.00 2 AVTEC USB JACK BOX FOR SOFTWARE CONSOLE $865.00 $1730.00 $ 1,730.00 2 AVTEC ONLY:10 PORT USB HUB, USB 3.0 $75.00 $150.00 $ 150.00 2 SINGLE PTT FOOTSWITCH, SCOUT MEDIA WORKSTATION PLUS $301.00 $ 602.00 $602.00 2 HEADSET PLANTRONICS SUPRA MODEL H251 NOISE CANCELLING MIC WITH PLUG IN PRONG BASE $342.00 $342.00 $684.00 1 RED.BASE VPGATE LICENSE,LEVEL0, SOFTWARE LICENSE VERSION $ 8,287.00 $ 8,287.00 $ 8,287.00 6 RADIO CONTROLLER, VOIP, 2 PORTS, 12 VDC INPUT OUTPOST $2,275.00 $13,650.00 $ 13,650.00 10 RJ45 ADAPTER FOR OUTPOST.SUPPTS 2/4W TONE KEYING AND E&M APPLICATIONS. $ 52.00 $ 520.00 $ 520.00 2 KIT FOR (1) APX ENDPOINT. CABLE INCLUDED. OUTPOST NOT INCLUDED $ 1,031.00 $2062.00 $2,062.00 2 SERVER SOLID STATE HARD DRIVE WI2019 SERVER OS, TPM $ 5,675.00 11,350.00 $ 11,350.00 1 LICENSE: ADD MDC1200 ANI TO OUTPOST ENDPOINT, 1 REQD PER CHANNEL $ 513.00 $ 513.00 $ 513.00 1 I/O PACKAGE FOR SCOUT -24 INPUT/24 OUTPUT, POWER SUPPLY $ 4,145.00 $ 4,145.00 $ 4,145.00 1 AUXILIARY I/O CABLING PACKAGE, 25 FT CBL $ 797.00 $797.00 $797.00 1 LED DISPLAY PANEL MOUNTED FOR CABINET OR RACK. INCLUDES KEYBOARD AND MOUSE WITH TRAY 8-PORT KVM AND CABLE KIT $1,591.00 $1,591.00 $1,591.00 1 AVTEC ONLY: 24 PORT MANAGED ETHERNET SWITCH $3,595.00 $ 3,595.00 $ 3,595.00 2 3U RACK MOUNT SHELF (HOLDS 4 OUTPOST) & 3U POWER SUPPLY $ 622.00 $ 1,244.00 $1,244.00 DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-4 Table of Contents Motorola Solutions Confidential Restricted QTY EQUIPMENT DESCRIPTION COST EXT EXT 2 KIT TO RACK MOUNT PS 12V 3 BAY AC ACC CPU RM 2012 OR WIN7 IN 19” RELAY RACK 1 U HIGH $233.00 $466.00 $466.00 1 AVTEC ONLY:TWO-POST RELAY RACK IN CLEAR ALUMINUM FNSH, 84 IN TALL, 45U $736.00 $736.00 $736.00 RECOMMENDED SPARES INCLUDED IN QUOTATION 1 COMPLETE 6W HEADSET PLANTRONICS SUPRA MODEL H251 NOICE CANCELLING MIC W/PLUG PRONG BASE $342.00 $342.00 $342.00 1 MOTOROLA AVTEC USB DUAL SPEAKER KIT FOR SOFTWARE CONSOLE$808.00 $808.00 $808.00 $808.00 1 MOTOROLA AVTEC USB DESK MIC FOR SOFTWARE CONSOLE $617.00 $617.00 $617.00 1 MOTOROLA AVTEC USB HEADSET/HANDSET JACKBOX (SINGLE JACK) $865.00 $865.00 $865.00 1 USB PTT ACCESSORY FOOTSWITCH SOFTWARE MEDIA WORKSTATION $301.00 $301.00 $301.00 1 10 PORT USB HUB USB 3.0 $75.00 $75.00 $75.00 1 RADIO CONTROLLER, VOIP, 2 PORTS, 12 VDC INPUT OUTPOST $2,275.00 $2,275.00 $2,275.00 CONSOLE EQUIPMENT ONLY TOTAL COST $92,403.00 SEE PRICING SUMMARY IN SECTION 4 OF THIS PROPOSAL PAGE 1-12 PRICING IS VALID FOR 60 DAYS FROM DATE OF THIS PROPOSAL OF DECEMBER 7, 2021 SEE PRICE SUMMARY SECTION 4 PAGE 1-14 FOR PROFESSIONAL AND INSTALLATION SERVICES AND EXTENDED WARRANTY AND TOTAL COST SUMMARY. BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 1-5 SECTION 3 STATEMENT OF WORK Motorola is proposing to Brewster Police Department, MA the installation and configuration of the following equipment at the specified locations. Tasks Motorola Solutions Customer PROJECT INITIATION Contract Finalization and Team Creation Execute contract and distribute contract documents. X X Assign a Project Manager as a single point of contact. X X Assign resources. X X Schedule project kickoff meeting. X X Deliverable: Signed contract, defined project team, and scheduled project kickoff meeting. Project Administration Ensure that project team members attend all meetings relevant to their role on the project. X X Set up the project in the Motorola Solutions information system. X Record and distribute project status meeting minutes. X Maintain responsibility for third-party services contracted by Motorola Solutions. X Complete assigned project tasks according to the project schedule. X X Submit project milestone completion documents. X Upon completion of tasks, approve project milestone completion documents. X Conduct all project work Monday thru Friday, 7:30 a.m. to 5:00 p.m.). X Deliverable: Completed and approved project milestones throughout the project. Project Kickoff Introduce team, review roles, and decision authority. X X Present project scope and objectives. X Review SOW responsibilities and project schedule. X X Schedule Design Review. X X DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-6 Table of Contents Motorola Solutions Confidential Restricted Tasks Motorola Solutions Customer Deliverable: Completed project kickoff and scheduled Design Review. Design Review Review the Customer’s operational requirements. X X Present the system design and operational requirements for the solution. X Present equipment layout plans and system design drawings. X Present installation plan. X Present preliminary cutover plan and methods to document final cutover process. X Present configuration and details of sites required by system design. X Validate that Customer sites can accommodate proposed equipment. X X Provide approvals required to add equipment to proposed existing sites. X Provide backhaul performance specifications and demarcation points. Motorola will reuse Town of Eastham existing Ethernet backhaul. X Provide heat load and power requirements for new equipment. X Provide information on existing system interfaces. X Provide frequency and radio information for each site. X Assume liability and responsibility for proving all information necessary for complete installation. X Assume responsibility for issues outside of Motorola Solutions’ control. X Ensure that frequency availability and licensing meet project requirements, and pay any licensing and frequency coordination fees that may occur. Motorola assumes the reuse of the existing Town of Eastham frequencies for this project and will not be adding any additional frequencies. X Review and update design documents, including System Description, Statement of Work, Project Schedule, and Acceptance Test Plan, based on Design Review agreements. X Execute Change Order in accordance with all material changes to the Contract resulting from the Design Review (if any). X Deliverable: Finalized design documentation based upon “frozen” design, along with any relevant Change Order documentation. SITE PREPARATION AND DEVELOPMENT Site Access Provide site owners/managers with written notice to provide entry to sites identified in the project design documentation. X Maintain access roads in order to provide clear and stable entry to sites X BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 1-7 Tasks Motorola Solutions Customer Obtain site licensing and permitting, including site lease/ownership, zoning, permits, regulatory approvals, easements, power, and telco connections. X Deliverable: Access, permitting, and licensing necessary to install system equipment at each site. Site Planning Provide necessary buildings, equipment shelters, and towers for installation of system equipment. No new towers and shelters are included in this offering. X Provide the R56 requirements for space, power, grounding, HVAC, and connectivity requirements at each site. X Ensure that each site meets the R56 standards for space, grounding, power, HVAC, and connectivity requirements. X Provide adequate electrical power in proper phase and voltage at sites and adequate utility service to support the new equipment and ancillary equipment. X Conduct site walks to collect pertinent information (e.g. location of telco, power, structures, etc.) X Prepare and submit Electromagnetic Energy (EME) plans for the site (as licensee) to demonstrate compliance with FCC RF Exposure Guidelines. X Ensure that required rack space is available for installation of the new equipment. X General Facility Improvements Provide adequate HVAC, grounding, lighting, cable routing, and surge protection based upon Motorola Solutions’ Standards and Guidelines for Communication Sites (R56) X Ensure the resolution of environmental and hazardous material issues at each site including, but not limited to, asbestos, structural integrity (tower, rooftop, water tank, etc.), and other building risks. X Ensure that electrical service will accommodate installation of system equipment, including isolation transformers, circuit breakers, surge protectors, and cabling. X Provide obstruction-free area for the cable run between the demarcation point and system equipment. X Supply interior building cable trays, raceways, conduits, and wire supports. X Pay for usage costs of power and generator fueling, both during the construction and installation effort, and on an ongoing basis. X Provide one-time mobilization of installation crews. X Transport removed site equipment to a location designated by Customer and within Customer’s jurisdiction. X Deliverable: Sites meet physical requirements for equipment installation. SYSTEM INSTALLATION Equipment Order and Manufacturing Create equipment order and reconcile to contract. X DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-8 Table of Contents Motorola Solutions Confidential Restricted Tasks Motorola Solutions Customer Procure non-Motorola Solutions equipment necessary for the system. X Deliverable: Equipment procured and ready for shipment. Equipment Shipment and Storage Provide secure location for solution equipment (Up to 3 Months). X Pack and ship solution equipment to field X Receive solution equipment. X Inventory solution equipment. X Deliverable: Solution equipment received and ready for installation General Installation Deliver solution equipment to installation location. X Coordinate receipt of and inventory solution equipment with designated contact. X Install all proposed fixed equipment as outlined in the System Description based upon the agreed-upon floor plans, connecting audio, control, and radio transmission cables to connect equipment to the power panels or receptacles, and audio/control line connection points. Installation performed in accordance with R56 standards and state/local codes. X Provide system interconnections that are not specifically outlined in the system design, including dedicated phone circuits, microwave links, or other types of connectivity. X Install and terminate all network cables between site routers and network demarcation points, including microwave, leased lines, and Ethernet. X Ensure that Type 1 and Type 2 AC suppression is installed to protect installed equipment. X Connect installed equipment to the provided ground system. X Label equipment, racks, and cables. X Perform preliminary audit of installed equipment to ensure compliance with requirements and R56 standards. X Note any required changes to the installation for inclusion in the “as-built” system documentation. X Remove, transport, and dispose of old equipment. X Deliverable: Equipment installed. AVTEC Console Installation and Configuration Identify circuits for connection to console and a demarcation point located within 25 feet of the console interface. X Connect console to circuit demarcation points. X BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 1-9 Tasks Motorola Solutions Customer Install Qty. Two (2) Scout EX AVTEC console. Each position will include: Two (2) Scout EX Console - Tier 1 includes a license for a Scout Enterprise Console Two (2) LED display 22’’ Two (2) USB desk Mic Two (2) Single PTT footswitch Four (4) USB dual speaker Two (2) USB Jack box Two (2) Switch X Perform console programming and configuration. X Deliverable: AVTEC Console equipment installation completed. Logging Equipment Installation and Configuration No logging/recording solution is included in this offering Deliverable: No deliverable. Console Installation and Configuration Identify circuits for connection to console and a demarcation point located within 25 feet of the console interface. X Connect console to circuit demarcation points. X Install PC workstation w/ keyboard and mouse, and monitor. X Participate in a meeting to finalize any changes among user groups. X X Develop templates for console programming. X Perform console programming and configuration. X Program approved templates into console. X Deliverable: Console equipment installation completed. R56 Site Audit Perform a R56 site-installation quality-review, verifying proper physical installation and operational configurations. Motorola may make recommendations if site is out of compliance with the Motorola Solutions’ R56 Standards and Guidelines for Communication Sites. No site upgrades or R56 compliance fix is included with this offering. NA Deliverable: R56 Standards and Guidelines for Communication Sites review completed successfully. Solution Optimization Verify that all equipment is operating properly and that all electrical and signal levels are set accurately. X DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-10 Table of Contents Motorola Solutions Confidential Restricted Tasks Motorola Solutions Customer Verify that all audio and data levels are at factory settings. X Verify communication interfaces between devices for proper operation. X Ensure that functionality meets manufacturers’ specifications and complies with the final configuration established during design review or system staging. X Deliverable: Completion of System Optimization. PROJECT TRANSITION Training Provide informal onsite operator training after AVTEC consoles are installed, and provide custom operator manual. X Deliverable: Training coursework completed. Cutover Finalize Cutover Plan. X X Conduct cutover meeting with relevant personnel to address both how to mitigate technical and communication problem impacts to the users during cutover and during the general operation of the system. X Notify the personnel affected by the cutover of the date and time planned for cutover. X Provide ongoing communication with users regard ing the project and schedule. X X Resolve punch list items, documented during the Acceptance Testing phase, in order to meet all the criteria for final system acceptance. X Assist Motorola Solutions with resolution of identified punchlist items by providing support, such as access to the sites, equipment and system, and approval of the resolved punchlist items. X Deliverable: Migration to new system completed, and punchlist items resolved. Transition to Warranty Review the items necessary for transitioning the project to warranty support and service. X Motorola Solutions to provide services during year 1 warranty which align with the proposed services. X Provide a Customer Support Plan detailing the warranty support associated with the contract equipment. X Participate in the Transition Service/Project Transition Certificate (PTC) process. X Deliverable: Service information delivered and approved by Customer Finalize Documentation and System Acceptance Provide manufacturer’s installation material, part list and other related material to Customer upon project completion. X BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 1-11 Tasks Motorola Solutions Customer Provide an electronic as-built system manual on CD or other Customer preferred electronic media. The documentation will include the following: Site Equipment Rack Configurations. Functional Acceptance Test Plan Test Sheets and Results. Equipment Inventory List. Console Programming Template (where applicable). Maintenance Manuals (where applicable). Technical Service Manuals (where applicable). X Receive and approve documentation. X Execute Final Project Acceptance. X X Deliverable: All required documents are provided and approved. Final Project Acceptance. Maintenance Provide additional ScoutCare Software and Hardware Maintenance, Years 2-5, Includes no charge software maintenance, 24/7/365 Technical Support, and Web Portal Access. X 3.1 ASSUMPTIONS Motorola has based the system design on information provided by the town and an analysis of their system requirements. All assumptions have been listed below for review. Should Motorola’s assumptions be deemed incorrect or not agreeable to the town, a revised proposal with the necessary changes and adjusted costs may be required. Changes to the equipment or scope of the project after contract may require a change order 911 phone system is not included in this proposal. Logging Recorder system and/or upgrade is not included in this proposal. If logging recording is required, customer will supply IP recorder access port and compatible subnet for network recording. No IP reorder configuration, hardware or software is being provided by Motorola. All work is to be performed during normal work hours, Monday through Friday 7:30am – 5pm. Any required system interconnections not specifically outlined here will be provided by the Town. These may include dedicated Fiber, microwave links, or other types of connectivity included cabling. Any site/location upgrades or modifications are the responsibility of the Town. No telephone or telephone interconnection to the console is quoted No dispatch chairs are provided Customer is responsible to remove and discard all equipment from the dispatch room prior to installation of the console furniture. Motorola is not responsible for any other systems the customer currently has such as E911, CAD, CCTV, Alarms of any type or intercom systems. Customer is responsible to engage an electrician for any AC power, or lighting, that may be required by the customer or the Motorola equipment. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-12 Table of Contents Motorola Solutions Confidential Restricted Customer is responsible for all civil, painting, lighting carpentry work as required. SECTION 4 PRICING SUMMARY Description Price HARDWARE AND SOFTWARE AS OUTLINED WITHIN THE PROPOSAL $92,403.00 ENGINEERING AND PROJECT MANAGEMENT AND TRAINING $7,692.31 FIXED NETWORK MOTOROLA EQUIPMENT INSTALLATION-PER EQUIPMENT LIST- $25,461.54 TWO POSITION DISPATCH FURNITURE PER PLAN $31,657.50 DELIVERY AND INSTALLATION OF FURNITURE ONLY $16,121.00 BUDGETARY ONLY TOTAL COST $173,335.35 OPTIONAL ITEMS YEAR ONE WARRANTY INCLUDED $0.00 YEARS 2-5 COST FOR EXTENDED WARRANTY (OPTIONAL RECOMMENDED) $6,174.00 PER YEAR WARRANTY IS RECOMMENDED PRICING IS VALID FOR 60 DAYS FROM DATE OF THIS BUDGETARY PROPOSAL BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Pricing Summary 1-13 4.1 PAYMENT TERMS Payment Terms: Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within FORTY FIVE (45) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier’s check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable addenda. Payment for the System purchase will be in accordance with the following milestones. System Purchase (excluding Subscribers) 1. 1. 15% of the Contract Price due upon completion of Detailed Desing Review (DDR); 2. 2. 55% of the Contract Price due upon shipment of equipment (as shipped); 3. 3. 25% of the Contract Price due upon installation of equipment (by site); and 4. 4. 5% of the Contract Price due upon Final Acceptance. Motorola shall make partial shipments of equipment and will request payment upon shipment of such equipment. In addition, Motorola shall invoice for installations completed on a site-by-site basis or when professional services are completed, when applicable. The value of the equipment shipped/services performed will be determined by the value shipped/services performed as a percentage of the total milestone value. Unless otherwise specified, contract discounts are based upon all items proposed and overall system package. For invoicing purposes only, discounts will be applied proportionately to the FNE and Subscriber equipment values to total contract price. Overdue invoices will bear simple interest at the maximum allowable rate by state law. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-14 Table of Contents Motorola Solutions Confidential Restricted SECTION 5 CONTRACTUAL DOCUMENTATION Communications System Agreement THIS DOCUMENT IS ONLY REQUIRED IF THE CUSTOMER DOES NOT PROVIDE A PURCHASE ORDER WITH REFERENCE TO THE ITT57 STATE RADIO PROCUREMENT CONTRACT Motorola Solutions, Inc. (“Motorola”) and Brewster Police Department, MA (“Brewster”) enter into this “Agreement,” pursuant to which Customer will purchase and Motorola will sell the System, as described below. Motorola and Customer may be referred to individually as a “Party” and collectively as the “Parties.” For good and valuable consideration, the Parties agree as follows: Section 1 EXHIBITS The exhibits listed below are incorporated into and made a part of this Agreement. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the exhibits and any inconsistency between Exhibits A through E will be resolved in their listed order. Exhibit A Motorola “Software License Agreement” Exhibit B “Payment Schedule” Exhibit C “Technical and Implementation Documents” C-1 “System Description” dated January 10, 2020 C-2 “Equipment List” dated January 10, 2020 C-3 “Statement of Work” dated January 10, 2020 C-4 “Acceptance Test Plan” or “ATP” dated January 10, 2020 C-5 “Project Timeline” dated January 10, 2020 Exhibit D Service Statement(s) of Work and “Service Terms and Conditions” (if applicable) Exhibit E “System Acceptance Certificate” Section 2 DEFINITIONS Capitalized terms used in this Agreement have the following meanings: 2.1. “Acceptance Tests” means those tests described in the Acceptance Test Plan. 2.2. “Beneficial Use” means when Customer first uses the System or a Subsystem for operational purposes (excluding training or testing). 2.3. “Confidential Information” means any information that is disclosed in written, graphic, verbal, or machine- recognizable form, and is marked, designated, or identified at the time of disclosure as being confidential or its equivalent; or if the information is in verbal form, it is identified as confidential at the time of disclosure and is confirmed in writing within thirty (30) days of the disclosure. Confidential Information does not include any information that: is or becomes publicly known through no wrongful act of the receiving Party; is already known to the receiving Party without restriction when it is disclosed; is or becomes, rightfully and without breach of this Agreement, in the receiving Party’s possession without any obligation restricting disclosure; is independently developed by the receiving Party without breach of this Agreement; or is explicitly approved for release by written authorization of the disclosing Party. BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-15 2.4. “Contract Price” means the price for the System, excluding applicable sales or similar taxes and freight charges. 2.5. “Effective Date” means that date upon which the last Party executes this Agreement. 2.6. “Equipment” means the equipment that Customer purchases from Motorola under this Agreement. Equipment that is part of the System as described in the Equipment List. 2.7. “Force Majeure” means an event, circumstance, or act of a third party that is beyond a Party’s reasonable control (e.g., an act of God, an act of the public enemy, an act of a government entity, strikes or other labor disturbances, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war, and riots). 2.8. “Infringement Claim” means a third party claim alleging that the Equipment manufactured by Motorola or the Motorola Software directly infringes a United States patent or copyright. 2.9. “Motorola Software” means Software that Motorola or its affiliated company owns. 2.10. “Non-Motorola Software” means Software that another party owns. 2.11. “Open Source Software” (also called “freeware” or “shareware”) means software that has its underlying source code freely available to evaluate, copy, and modify. 2.12. “Proprietary Rights” means the patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, mask works, know-how, and other intellectual property rights in and to the Equipment and Software, including those created or produced by Motorola under this Agreement and any corrections, bug fixes, enhancements, updates or modifications to or derivative works from the Software whether made by Motorola or another party. 2.13. “Software” means the Motorola Software and Non-Motorola Software, in object code format that is furnished with the System or Equipment. 2.14. “Specifications” means the functionality and performance requirements that are described in the Technical and Implementation Documents. 2.15. “Subsystem” means a major part of the System that performs specific functions or operations. Subsystems are described in the Technical and Implementation Documents. 2.16. “System” means the Equipment, Software, and incidental hardware and materials that are combined together into an integrated system; the System is described in the Technical and Implementation Documents. 2.17. “System Acceptance” means the Acceptance Tests have been successfully completed. 2.18. “Warranty Period” means one (1) year from the date of System Acceptance or Beneficial Use, whichever occurs first. Section 3 SCOPE OF AGREEMENT AND TERM 3.1. SCOPE OF WORK. Motorola will provide, install and test the System, and perform its other contractual responsibilities, all in accordance with this Agreement. Customer will perform its contractual responsibilities in accordance with this Agreement. 3.2. CHANGE ORDERS. Either Party may request changes within the general scope of this Agreement. If a requested change causes an increase or decrease in the cost or time required to perform this Agreement, the DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-16 Table of Contents Motorola Solutions Confidential Restricted Parties will agree to an equitable adjustment of the Contract Price, Performance Schedule, or both, and will reflect the adjustment in a change order. Neither Party is obligated to perform requested changes unless both Parties execute a written change order. 3.3. TERM. Unless terminated in accordance with other provisions of this Agreement or extended by mutual agreement of the Parties, the term of this Agreem ent begins on the Effective Date and continues until the date of Final Project Acceptance or expiration of the Warranty Period, whichever occurs last. 3.4. ADDITIONAL EQUIPMENT OR SOFTWARE. For three (3) years after the Effective Date, Customer may order additional Equipment or Software if it is then available. Each order must refer to this Agreement and must specify the pricing and delivery terms. Notwithstanding any additional or contrary terms in the order, the applicable provisions of this Agreement (except for pricing, delivery, passage of title and risk of loss to Equipment, warranty commencement, and payment terms) will govern the purchase and sale of the additional Equipment or Software. Title and risk of loss to additional Equipment will pass at shipment, warranty will commence upon delivery, and payment is due within twenty (20) days after the invoice date. Motorola will send Customer an invoice as the additional Equipment is shipped or Software is licensed. Alternatively, Customer may registe r with and place orders through Motorola Online (“MOL”), and this Agreement will be the “Underlying Agreement” for those MOL transactions rather than the MOL On-Line Terms and Conditions of Sale. MOL registration and other information may be found at http://www.motorola.com/businessandgovernment/ and the MOL telephone number is (800) 814-0601. 3.5. MAINTENANCE SERVICE. During the Warranty Period, in addition to warranty services, Motorola will provide maintenance services for the Equipment and support for the Motorola Software pursuant to the Statement of Work set forth in Exhibit D. Those services and support are included in the Contract Price. If Customer wishes to purchase additional maintenance and support services for the Equipment during the Warranty Period, or any maintenance and support services for the Equipment either during the Warranty Period or after the Warranty Period, the description of and pricing for the services will be s et forth in a separate document. If Customer wishes to purchase extended support for the Motorola Software after the Warranty Period, it may do so by ordering software subscription services. Unless otherwise agreed by the parties in writing, the terms an d conditions applicable to those maintenance, support or software subscription services will be Motorola’s standard Service Terms and Conditions, together with the appropriate statements of work. 3.6. MOTOROLA SOFTWARE. Any Motorola Software, including subsequent releases, is licensed to Customer solely in accordance with the Software License Agreement. Customer hereby accepts and agrees to abide by all of the terms and restrictions of the Software License Agreement. 3.7. NON-MOTOROLA SOFTWARE. Any Non-Motorola Software is licensed to Customer in accordance with the standard license, terms, and restrictions of the copyright owner on the Effective Date unless the copyright owner has granted to Motorola the right to sublicense the Non-Motorola Software pursuant to the Software License Agreement, in which case it applies and the copyright owner will have all of Licensor’s rights and protections under the Software License Agreement. Motorola makes no representations or warranties of any kind regarding Non-Motorola Software. Non-Motorola Software may include Open Source Software. All Open Source Software is licensed to Customer in accordance with, and Customer agrees to abide by, the provisions of the standard license of the copyright owner and not the Software License Agreement. Upon request by Customer, Motorola will use commercially reasonable efforts to determine whether any Open Source Software will be provided under this Agreement; and if so, identify the Open Source Software and provide to Customer a c opy of the applicable standard license (or specify where that license may be found); and provide to Customer a copy of the Open Source Software source code if it is publicly available without charge (although a distribution fee or a charge for related services may be applicable). 3.8. SUBSTITUTIONS. At no additional cost to Customer, Motorola may substitute any Equipment, Software, or services to be provided by Motorola, if the substitute meets or exceeds the Specifications and is of equivalent or better quality to the Customer. Any substitution will be reflected in a change order. 3.9. OPTIONAL EQUIPMENT OR SOFTWARE. This paragraph applies only if a “Priced Options” exhibit is shown in Section 1, or if the parties amend this Agreement to add a Priced Options exhibit. During the term of the BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-17 option as stated in the Priced Options exhibit (or if no term is stated, then for one (1) year after the Effective Date), Customer has the right and option to purchase the equipment, software, and related services t hat are described in the Priced Options exhibit. Customer may exercise this option by giving written notice to Seller which must designate what equipment, software, and related services Customer is selecting (including quantities, if applicable). To the extent they apply, the terms and conditions of this Agreement will govern the transaction; however, the parties acknowledge that certain provisions must be agreed upon, and they agree to negotiate those in good faith promptly after Customer delivers the op tion exercise notice. Examples of provisions that may need to be negotiated are: specific lists of deliverables, statements of work, acceptance test plans, delivery and implementation schedules, payment terms, maintenance and support provisions, additions to or modifications of the Software License Agreement, hosting terms, and modifications to the acceptance and warranty provisions. Section 4 PERFORMANCE SCHEDULE The Parties will perform their respective responsibilities in accordance with the Performanc e Schedule. By executing this Agreement, Customer authorizes Motorola to proceed with contract performance. Section 5 CONTRACT PRICE, PAYMENT AND INVOICING 5.1. CONTRACT PRICE. The Contract Price in U.S. dollars is $________________________. If applic able, a pricing summary is included with the Payment Schedule. Motorola has priced the services, Software, and Equipment as an integrated system. A reduction in Software or Equipment quantities, or services, may affect the overall Contract Price, including discounts if applicable. 5.2. INVOICING AND PAYMENT. Motorola will submit invoices to Customer according to the Payment Schedule. Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within twenty (20) days after the date of each invoice. Customer will make payments when due in the form of a wire transfer, check, or cashier’s check from a U.S. financial institution. Overdue invoices will bear simple interest at the maximum allowable rate. For reference, the Federal Tax Identification Number for Motorola Solutions, Inc. is 36-1115800. FREIGHT, TITLE, AND RISK OF LOSS. Motorola will pre-pay and add all freight charges to the invoices. Title to the Equipment will pass to Customer upon shipment. Title to Software will not pass to Customer at any time. Risk of loss will pass to Customer upon delivery of the Equipment to the Customer. Motorola will pack and ship all Equipment in accordance with good commercial practices. INVOICING AND SHIPPING ADDRESSES. Invoices will be sent to the Customer at the following address:___________________________________________________________________________________ _____________________________________________________________________________ The city which is the ultimate destination where the Equipment will be delivered to Customer is: ___________________________________________________________________________________ The Equipment will be shipped to the Customer at the following address (insert if this information is known):____________________________________________________________________________________ ____________________________________________________________________________ Customer may change this information by giving written notice to Motorola. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-18 Table of Contents Motorola Solutions Confidential Restricted Section 6 SITES AND SITE CONDITIONS 6.1. ACCESS TO SITES. In addition to its responsibilities described elsewhere in this Agreement, Customer will provide a designated project manager; all necessary construction and building permits, zoning variances, licenses, and any other approvals that are necessary to develop or use the sites and mounting locations; and access to the work sites or vehicles identified in the Technical and Implementation Documents as reasonably requested by Motorola so that it may perform its duties in accordance with the Performance Schedule and Statement of Work. If the Statement of Work so indicates, Motorola may assist Customer in the local building permit process. 6.2. SITE CONDITIONS. Customer will ensure that all work sites it provides will be s afe, secure, and in compliance with all applicable industry and OSHA standards. To the extent applicable and unless the Statement of Work states to the contrary, Customer will ensure that these work sites have adequate: physical space; air conditioning and other environmental conditions; adequate and appropriate electrical power outlets, distribution, equipment and connections; and adequate telephone or other communication lines (including modem access and adequate interfacing networking capabilities), all for the installation, use and maintenance of the System. Before installing the Equipment or Software at a work site, Motorola will inspect the work site and advise Customer of any apparent deficiencies or non-conformities with the requirements of this Section. This Agreement is predicated upon normal soil conditions as defined by the version of E.I.A. standard RS-222 in effect on the Effective Date. 6.3. SITE ISSUES. If a Party determines that the sites identified in the Technical and Implementation Documents are no longer available or desired, or if subsurface, structural, adverse environmental or latent conditions at any site differ from those indicated in the Technical and Implementation Documents, the Parties will promptly investigate the conditions and will select replacement sites or adjust the installation plans and specifications as necessary. If change in sites or adjustment to the installation plans and specifications causes a change in the cost or time to perform, the Parties will equitably amend the Contract Price, Performance Schedule, or both, by a change order. Section 7 TRAINING Any training to be provided by Motorola to Customer will be described in the Statement of Work. Customer will notify Motorola immediately if a date change for a scheduled training program is required. If Motorola incurs additional costs because Customer reschedules a training program less than thirty (30) days before its scheduled start date, Motorola may recover these additional costs. Section 8 SYSTEM ACCEPTANCE 8.1. COMMENCEMENT OF ACCEPTANCE TESTING. Motorola will provide to Customer at least ten (10) days notice before the Acceptance Tests commence. System testing will occur only in accordance with the Acceptance Test Plan. 8.2. SYSTEM ACCEPTANCE. System Acceptance will occur upon successful completion of the Acceptance Tests. Upon System Acceptance, the Parties will memorialize this event by promptly executing a System Acceptance Certificate. If the Acceptance Test Plan includes separate tests for indi vidual Subsystems or phases of the System, acceptance of the individual Subsystem or phase will occur upon the successful completion of the Acceptance Tests for the Subsystem or phase, and the Parties will promptly execute an acceptance certificate for the Subsystem or phase. If Customer believes the System has failed the completed Acceptance Tests, Customer will provide to Motorola a written notice that includes the specific details of the failure. If Customer does not provide to Motorola a failure notice within thirty (30) days after completion of the Acceptance Tests, System Acceptance will be deemed to have occurred as of the completion of the Acceptance Tests. Minor omissions or variances in the System that do not materially impair the operation of the System as a whole will not postpone System Acceptance or Subsystem acceptance, but will be corrected according to a mutually agreed schedule. 8.3. BENEFICIAL USE. Customer acknowledges that Motorola’s ability to perform its implementation and testing responsibilities may be impeded if Customer begins using the System before System Acceptance. BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-19 Therefore, Customer will not commence Beneficial Use before System Acceptance without Motorola’s prior written authorization, which will not be unreasonably withheld. Motorola is not responsible for System performance deficiencies that occur during unauthorized Beneficial Use. Upon commencement of Beneficial Use, Customer assumes responsibility for the use and operation of the System. 8.4 FINAL PROJECT ACCEPTANCE. Final Project Acceptance will occur after System Acceptance when all deliverables and other work have been completed. When Final Project Acceptance occurs, the parties will promptly memorialize this final event by so indicating on the System Accep tance Certificate. Section 9 REPRESENTATIONS AND WARRANTIES 9.1. SYSTEM FUNCTIONALITY. Motorola represents that the System will perform in accordance with the Specifications in all material respects. Upon System Acceptance or Beneficial Use, whichever oc curs first, this System functionality representation is fulfilled. Motorola is not responsible for System performance deficiencies that are caused by ancillary equipment not furnished by Motorola which is attached to or used in connection with the System or for reasons or parties beyond Motorola’s control, such as natural causes; the construction of a building that adversely affects the microwave path reliability or radio frequency (RF) coverage; the addition of frequencies at System sites that cause RF interference or intermodulation; or Customer changes to load usage or configuration outside the Specifications. 9.2. EQUIPMENT WARRANTY. During the Warranty Period, Motorola warrants that the Equipment under normal use and service will be free from material defects in materials and workmanship. If System Acceptance is delayed beyond six (6) months after shipment of the Equipment by events or causes within Customer’s control, this warranty expires eighteen (18) months after the shipment of the Equipment. 9.3. MOTOROLA SOFTWARE WARRANTY. Unless otherwise stated in the Software License Agreement, during the Warranty Period, Motorola warrants the Motorola Software in accordance with the terms of the Software License Agreement and the provisions of this Section 9 that are applicable to the Motorola Software. If System Acceptance is delayed beyond six (6) months after shipment of the Motorola Software by events or causes within Customer’s control, this warranty expires eighteen (18) months after the shipment of the Motorola Software. TO THE EXTENT, IF ANY, THAT THERE IS A SEPARATE LICENSE AGREEMENT PACKAGED WITH, OR PROVIDED ELECTRONICALLY WITH, A PARTICULAR PRODUCT THAT BECOMES EFFECTIVE ON AN ACT OF ACCEPTANCE BY THE END USER, THEN THAT AGREEMENT SUPERCEDES T HIS SOFTWARE LICENSE AGREEMENT AS TO THE END USER OF EACH SUCH PRODUCT. 9.4. EXCLUSIONS TO EQUIPMENT AND MOTOROLA SOFTWARE WARRANTIES. These warranties do not apply to: (i) defects or damage resulting from: use of the Equipment or Motorola Software in o ther than its normal, customary, and authorized manner; accident, liquids, neglect, or acts of God; testing, maintenance, disassembly, repair, installation, alteration, modification, or adjustment not provided or authorized in writing by Motorola; Customer’s failure to comply with all applicable industry and OSHA standards; (ii) breakage of or damage to antennas unless caused directly by defects in material or workmanship; (iii) Equipment that has had the serial number removed or made illegible; (iv) batteries (because they carry their own separate limited warranty) or consumables; (v) freight costs to ship Equipment to the repair depot; (vi) scratches or other cosmetic damage to Equipment surfaces that does not affect the operation of the Equipment; and (vi i) normal or customary wear and tear. 9.5. WARRANTY CLAIMS. To assert a warranty claim, Customer must notify Motorola in writing of the claim before the expiration of the Warranty Period. Upon receipt of this notice, Motorola will investigate the warrant y claim. If this investigation confirms a valid warranty claim, Motorola will (at its option and at no additional charge to Customer) repair the defective Equipment or Motorola Software, replace it with the same or equivalent product, or refund the price of the defective Equipment or Motorola Software. That action will be the full extent of Motorola’s liability for the warranty claim. If this investigation indicates the warranty claim is not valid, then Motorola may invoice Customer for responding to the claim on a time and materials basis using Motorola’s then current labor rates. Repaired or replaced product is warranted for the balance of the original applicable warranty period. All replaced products or parts will become the property of Motorola. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-20 Table of Contents Motorola Solutions Confidential Restricted 9.6. ORIGINAL END USER IS COVERED. These express limited warranties are extended by Motorola to the original user purchasing the System for commercial, industrial, or governmental use only, and are not assignable or transferable. 9.7. DISCLAIMER OF OTHER WARRANTIES. THESE WARRANTIES ARE THE COMPLETE WARRANTIES FOR THE EQUIPMENT AND MOTOROLA SOFTWARE PROVIDED UNDER THIS AGREEMENT AND ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10 DELAYS 10.1. FORCE MAJEURE. Neither Party will be liable for its non-performance or delayed performance if caused by a Force Majeure. A Party that becomes aware of a Force Majeure that will significantly delay performance will notify the other Party promptly (but in no event later than fifteen days) after it discovers the Force Majeure. If a Force Majeure occurs, the Parties will execute a change order to extend the Performance Schedule for a time period that is reasonable under the circumstances. 10.2. PERFORMANCE SCHEDULE DELAYS CAUSED BY CUSTOMER. If Customer (including its other contractors) delays the Performance Schedule, it will make the promised payments according to the Payment Schedule as if no delay occurred; and the Parties will execute a change order to extend the Performance Schedule and, if requested, compensate Motorola for all reasonable charges incurred because of the delay. Delay charges may include costs incurred by Motorola or its subcontractors for additional freight, warehousing and handling of Equipment; extension of the warranties; travel; suspending and re-mobilizing the work; additional engineering, project management, and standby tim e calculated at then current rates; and preparing and implementing an alternative implementation plan. Section 11 DISPUTES The Parties will use the following procedure to address any dispute arising under this Agreement (a “Dispute”). 11.1. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State in which the System is installed. 11.2. NEGOTIATION. Either Party may initiate the Dispute resolution procedures by sending a notice of Dispute (“Notice of Dispute”). The Parties will attempt to resolve the Dispute promptly through good faith negotiations including 1) timely escalation of the Dispute to executives who have authority to settle the Dispute and who are at a higher level of management than the persons with direct responsibility for the matter and 2) direct communication between the executives. If the Dispute has not been resolved within ten (10) days from the Notice of Dispute, the Parties will proceed to mediation. 11.3 MEDIATION. The Parties will choose an independent mediator within thirty (30) days of a notice to mediate from either Party (“Notice of Mediation”). Neither Party may unreasonably withhold consent to the selection of a mediator. If the Parties are unable to agree upon a mediator, either Party may request that American Arbitration Association nominate a mediator. Each Party will bear its own costs of mediation, but the Parties will share the cost of the mediator equally. Each Party will participate in the mediation in good faith and will be represented at the mediation by a business executive with authority to settle the Dispute. 11.4. LITIGATION, VENUE and JURISDICTION. If a Dispute remains unresolved for sixty (60) days after receipt of the Notice of Mediation, either Party may then submit the Dispute to a court of competent jurisdiction in the state in which the System is installed. Each Party irrevocably agrees to submit to the exclusive jurisdiction of the courts in such state over any claim or matter arising under or in connec tion with this Agreement. 11.5. CONFIDENTIALITY. All communications pursuant to subsections 11.2 and 11.3 will be treated as compromise and settlement negotiations for purposes of applicable rules of evidence and any additional BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-21 confidentiality protections provided by applicable law. The use of these Dispute resolution procedures will not be construed under the doctrines of laches, waiver or estoppel to affect adversely the rights of either Party. Section 12 DEFAULT AND TERMINATION 12.1 DEFAULT BY A PARTY. If either Party fails to perform a material obligation under this Agreement, the other Party may consider the non-performing Party to be in default (unless a Force Majeure causes the failure) and may assert a default claim by giving the non-performing Party a written and detailed notice of default. Except for a default by Customer for failing to pay any amount when due under this Agreement which must be cured immediately, the defaulting Party will have thirty (30) days after receipt of the notice of default to either cure the default or, if the default is not curable within thirty (30) days, provide a written cure plan. The defaulting Party will begin implementing the cure plan immediately after receipt of notice by the other Party that it approves th e plan. If Customer is the defaulting Party, Motorola may stop work on the project until it approves the Customer’s cure plan. 12.2. FAILURE TO CURE. If a defaulting Party fails to cure the default as provided above in Section 12.1, unless otherwise agreed in writing, the non-defaulting Party may terminate any unfulfilled portion of this Agreement. In the event of termination for default, the defaulting Party will promptly return to the non -defaulting Party any of its Confidential Information. If Custom er is the non-defaulting Party, terminates this Agreement as permitted by this Section, and completes the System through a third Party, Customer may as its exclusive remedy recover from Motorola reasonable costs incurred to complete the System to a capability not exceeding that specified in this Agreement less the unpaid portion of the Contract Price. Customer will mitigate damages and provide Motorola with detailed invoices substantiating the charges. Section 13 INDEMNIFICATION 13.1. GENERAL INDEMNITY BY MOTOROLA. Motorola will indemnify and hold Customer harmless from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death, or direct damage to tangible property which may accrue against Customer to the extent it is caused by the negligence of Motorola, its subcontractors, or their employees or agents, while performing their duties under this Agreement, if Customer gives Motorola prompt, written notice of any the claim or suit. Customer will cooperate with Mo torola in its defense or settlement of the claim or suit. This section sets forth the full extent of Motorola’s general indemnification of Customer from liabilities that are in any way related to Motorola’s performance under this Agreement. 13.2. GENERAL INDEMNITY BY CUSTOMER. Customer will indemnify and hold Motorola harmless from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death, or direct damage to tangible property which may accrue against Motorola to the extent it is caused by the negligence of Customer, its other contractors, or their employees or agents, while performing their duties under this Agreement, if Motorola gives Customer prompt, written notice of any the claim or suit. Motorola will cooperate with Customer in its defense or settlement of the claim or suit. This section sets forth the full extent of Customer’s general indemnification of Motorola from liabilities that are in any way related to Customer’s performance under this Agreement. 13.3. PATENT AND COPYRIGHT INFRINGEMENT. 13.3.1. Motorola will defend at its expense any suit brought against Customer to the extent it is based on a third- party claim alleging that the Equipment manufactured by Motorola or the Motorola Software (“Produc t”) directly infringes a United States patent or copyright (“Infringement Claim”). Motorola’s duties to defend and indemnify are conditioned upon: Customer promptly notifying Motorola in writing of the Infringement Claim; Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and Customer providing to Motorola cooperation and, if requested by Motorola, reasonable assistance in the defense of the Infringement Claim. In addition to Motorola’s obligation to defend, and subject to the same conditions, Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim or agreed to, in writing, by Motorola in settlement of an Infringement Claim. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-22 Table of Contents Motorola Solutions Confidential Restricted 13.3.2. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Customer the right to continue using the Product; (b) replace or modify the Product so that it becomes non-infringing while providing functionally equivalent performance; or (c) accept the return of the Product and grant Customer a credit for the Product, less a reasonable charge for depreciation. The depreciation amount will be calculated based upon generally accepted accounting standards. 13.3.3. Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon: (a) the combination of the Product with any software, apparatus or device not furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to or used in connection with the Product; (c) Product designed or manufactured in accordance with Customer’s designs, specifications, guidelines or instructions, if the alleged infringement would not have occurred without such designs, specifications, guidelines or instructions; (d) a modification of the Product by a party other than Motorola; (e) use of the Product in a manner for which the Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Customer to install an enhancement release to the Motorola Software that is intended to correct the claimed infringement. In no event will Motorola’s liability resulting from its indemnity obligation to Customer extend in any way to royalties payable on a per use basis or the Customer’s revenues, or any royalty basis other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the infringing Product. 13.3.4. This Section 13 provides Customer’s sole and exclusive remedies and Motorola’s entire liability in the event of an Infringement Claim. Customer has no right to recover and Motorola has no obligation to provide any other or further remedies, whether under another provision of this Agreement or any other legal theory or principle, in connection with an Infringement Claim. In addition, the rights and remedies provided in this Section 13 are subject to and limited by the restrictions set forth in Section 14. Section 14 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, indemnification, or otherwise, will be limited to the direct damag es recoverable under law, but not to exceed the price of the Equipment, Software, or services with respect to which losses or damages are claimed. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT, THE SALE OR USE OF THE EQUIPMENT OR SOFTWARE, OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. This limitation of liability provision survives the expiration or termination of the Agreement and applies notwithstanding any contrary provision. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. Section 15 CONFIDENTIALITY AND PROPRIET ARY RIGHTS 15.1. CONFIDENTIAL INFORMATION. During the term of this Agreement, the parties may provide each other with Confidential Information. Each Party will: maintain the confidentiality of the other Party’s Confidential Information and not disclose it to any third party, except as authorized by the disclosing Party in writing or as required by a court of competent jurisdiction; restrict disclosure of the Confidential Information to its employees who have a “need to know” and not copy or reproduce the Confidential Information; take necessary and appropriate precautions to guard the confidentiality of the Confidential Information, including informing its employees who handle the Confidential Information that it is confidential and is not to be disclosed to others, but these precautions will be at least the same degree of care that the receiving Party applies to its own confidential information and will not be less than reasonable care; and use the Confidential Information only in furtherance of the performance of this Agreement. Confidential Information is and will at all times remain the property of the disclosing Party, and no grant of any proprietary rights in the Confidential Information is given or intended, including any express or implied license, other than the limited right of the recipient to use the Confidential Information in the manner and to the extent permitted by this Agreement. BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-23 15.2. PRESERVATION OF MOTOROLA’S PROPRIETARY RIGHTS. Motorola, the third party manufacturer of any Equipment, and the copyright owner of any Non-Motorola Software own and retain all of their respective Proprietary Rights in the Equipment and Software, and nothing in this Agreement is intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by Motorola in connection with providing to Customer the Equipment, Software, or related services remain vested exclusively in Motorola, and this Agreement does not grant to Customer any shared development rights of intellect ual property. Except as explicitly provided in the Software License Agreement, Motorola does not grant to Customer, either directly or by implication, estoppel, or otherwise, any right, title or interest in Motorola’s Proprietary Rights. Customer will no t modify, disassemble, peel components, decompile, otherwise reverse engineer or attempt to reverse engineer, derive source code or create derivative works from, adapt, translate, merge with other software, reproduce, distribute, sublicense, sell or export the Software, or permit or encourage any third party to do so. The preceding sentence does not apply to Open Source Software which is governed by the standard license of the copyright owner. Section 16 GENERAL 16.1. TAXES. The Contract Price does not include any excise, sales, lease, use, property, or other taxes, assessments or duties, all of which will be paid by Customer except as exempt by law. If Motorola is required to pay any of these taxes, Motorola will send an invoice to Customer and Customer will pay to Motorola the amount of the taxes (including any interest and penalties) within twenty (20) days after the date of the invoice. Customer will be solely responsible for reporting the Equipment for personal property tax purposes, and Motorola w ill be solely responsible for reporting taxes on its income or net worth. 16.2. ASSIGNABILITY AND SUBCONTRACTING. Neither Party may assign this Agreement without the prior written consent of the other Party, except that Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. 16.3 WAIVER. Failure or delay by either Party to exercise a right or power under this Agreement will not be a waiver of the right or power. For a waiver of a right or power to be effective, it must be in a writing signed by the waiving Party. An effective waiver of a right or power will n ot be construed as either a future or continuing waiver of that same right or power, or the waiver of any other right or power. 16.4. SEVERABILITY. If a court of competent jurisdiction renders any part of this Agreement invalid or unenforceable, that part will be severed and the remainder of this Agreement will continue in full force and effect. 16.5. INDEPENDENT CONTRACTORS. Each Party will perform its duties under this Agreement as an independent contractor. The Parties and their personnel will not be considered to be employees or agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or be interp reted as a joint venture, partnership or formal business organization of any kind. 16.6. HEADINGS AND SECTION REFERENCES. The section headings in this Agreement are inserted only for convenience and are not to be construed as part of this Agreement or as a limitation of the scope of the particular section to which the heading refers. This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either Party. 16.7. ENTIRE AGREEMENT. This Agreement, including all Exhibits, constitutes the entire agreement of the Parties regarding the subject matter of the Agreement and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase order, acknowledgment or other form will not be considered an amendment or modification of this Agreement, even if a representative of each Party signs that document. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-24 Table of Contents Motorola Solutions Confidential Restricted 16.8. NOTICES. Notices required under this Agreement to be given by one Party to the other must be in writing and either personally delivered or sent to the address sho wn below by certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such as Federal Express, UPS, or DHL), or by facsimile with correct answerback received, and will be effective upon receipt: Motorola Solutions, Inc. Customer Attn: ______________________________ Attn: ______________________________ __________________________________ __________________________________ fax: ______________________________ fax: _______________________________ 16.9. COMPLIANCE WITH APPLICABLE LAWS. Each Party will comply with all applicable federal, state, and local laws, regulations and rules concerning the performance of this Agreement or use of the System. C ustomer will obtain and comply with all Federal Communications Commission (“FCC”) licenses and authorizations required for the installation, operation and use of the System before the scheduled installation of the Equipment. Although Motorola might assist Customer in the preparation of its FCC license applications, neither Motor ola nor any of its employees is an agent or representative of Customer in FCC or other matters. 16.10. AUTHORITY TO EXECUTE AGREEMENT. Each Party represents that it has obtained all necessary approvals, consents and authorizations to enter into this Agr eement and to perform its duties under this Agreement; the person executing this Agreement on its behalf has the authority to do so; upon execution and delivery of this Agreement by the Parties, it is a valid and binding contract, enforceable in accordance with its terms; and the execution, delivery, and performance of this Agreement does not violate any bylaw, charter, regulation, law or any other governing authority of the Party. 16.11. SURVIVAL OF TERMS. The following provisions will survive the expiration or termination of this Agreement for any reason: Section 3.6 (Motorola Software); Section 3.7 (Non -Motorola Software); if any payment obligations exist, Sections 5.1 and 5.2 (Contract Price and Invoicing and Payment); Subsection 9.7 (Disclaimer of Implied Warranties); Section 11 (Disputes); Section 14 (Limitation of Liability); and Section 15 (Confidentiality and Proprietary Rights); and all of the General provisions in Section 16. The Parties hereby enter into this Agreement as of the Effective Date. Motorola Solutions, Inc. Customer By: ______________________________ By: ______________________________ Name: ___________________________ Name: ____________________________ Title: ____________________________ Title: _____________________________ Date: ____________________________ Date: ____________________________ BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-25 Exhibit A SOFTWARE LICENSE AGREEMENT This Exhibit A Software License Agreement ("Agreement") is between Motorola Solutions, Inc., (“Motorola"), and Town of Eastham, MA (“Licensee”). For good and valuable consideration, the parties agree as follows: Section 1 DEFINITIONS 1.1 “Designated Products” means products provided by Motorola to Licensee with which or for which the Software and Documentation is licensed for use. 1.2 “Documentation” means product and software documentation that specifies technical and performance features and capabilities, and the user, operation and training manuals for the Software (including all physical or electronic media upon which such information is provided). 1.3 “Open Source Software” means software with either freely obtainable source code, license for modification, or permission for free distribution. 1.4 “Open Source Software License” means the terms or conditions under which the Open Source Software is licensed. 1.5 “Primary Agreement” means the agreement to which this exhibit is attached. 1.6 “Security Vulnerability” means a flaw or weakness in system security procedures, design, implementation, or internal controls that could be exercised (accidentally triggered or intentionally exploited) and result in a security breach such that data is compromised, manipulated or stolen or the system damaged. 1.7 “Software” (i) means proprietary software in object code format, and adaptations, translations, de- compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii) may contain one or more items of software owned by a third party supplier. The term "Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. Section 2 SCOPE Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain proprietary Software or products containing embedded or pre-loaded proprietary Software, or both. This Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and Licensee’s use of the So ftware and Documentation. Section 3 GRANT OF LICENSE 3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola grants to Licensee a personal, limited, non-transferable (except as permitted in Section 7) and non-exclusive license under Motorola’s copyrights and Confidential Information (as defined in the Primary Agreement) embodied in the Software to use the Software, in object code form, and the Documentation solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any rights to source code. 3.2. If the Software licensed under this Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the Open Source Software DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-26 Table of Contents Motorola Solutions Confidential Restricted Licenses of the copyright owner and not this Agreement. If there is a conflict between the terms and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee’s use of the Open Source Software, the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this Agreement. If requested by Licensee, Motorola will use commercially reasonable efforts to: (i) determine whether any Open Source Software is provided under this Agreement; (ii) identify the Open Source Software and provide Licensee a copy of the applicable Open Source Software License (or specify where that license may be found); and, (iii) provide Licensee a copy of the Open Source Software source code, without charge, if it is publicly available (although distribution fees may be applicable). Section 4 LIMITATIONS ON USE 4.1. Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use of the Software is strictly prohibited. Without limiting the general nature of these restrictions, Licensee will not make the Software available for use by third parties on a "time sha ring," "application service provider," or "service bureau" basis or for any other similar commercial rental or sharing arrangement. 4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse engineer, disassemble, peel components, decompile, reprogram or otherwise reduce the Software or any portion to a human perceptible form or otherwise attempt to recreate the source code; (ii) modify, adapt, create derivative works of, or merge the Software; (iii) copy, reproduce, distribute, l end, or lease the Software or Documentation to any third party, grant any sublicense or other rights in the Software or Documentation to any third party, or take any action that would cause the Software or Documentation to be placed in the public domain; (iv) remove, or in any way alter or obscure, any copyright notice or other notice of Motorola's proprietary rights; (v) provide, copy, transmit, disclose, divulge or make the Software or Documentation available to, or permit the use of the Software by any t hird party or on any machine except as expressly authorized by this Agreement; or (vi) use, or permit the use of, the Software in a manner that would result in the production of a copy of the Software solely by activating a machine containing the Software. Licensee may make one copy of Software to be used solely for archival, back -up, or disaster recovery purposes; provided that Licensee may not operate that copy of the Software at the same time as the original Software is being operated. Licensee may mak e as many copies of the Documentation as it may reasonably require for the internal use of the Software. 4.3. Unless otherwise authorized by Motorola in writing, Licensee will not, and will not enable or allow any third party to: (i) install a licensed cop y of the Software on more than one unit of a Designated Product; or (ii) copy onto or transfer Software installed in one unit of a Designated Product onto one other device. Licensee may temporarily transfer Software installed on a Designated Product to an other device if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola of the temporary transfer and identifies the device on which the Software is transferred. Temporary transfer of the Software to another device must be discontinued when the original Designated Product is returned to operation and the Software must be removed from the other device. Licensee must provide prompt written notice to Motorola at the time temporary transfer is discontinued. 4.4. When using Motorola's Radio Service Software ("RSS"), Licensee must purchase a separate license for each location at which Licensee uses RSS. Licensee's use of RSS at a licensed location does not entitle Licensee to use or access RSS remotely. Licensee may make one copy of RSS for each licensed location. Licensee shall provide Motorola with a list of all locations at which Licensee uses or intends to use RSS upon Motorola’s request. 4.5. Licensee will maintain, during the term of this Agreement and for a period of two years thereafter, accurate records relating to this license grant to verify compliance with this Agreement. Motorola or an independent third party (“Auditor”) may inspect Licensee’s premises, books and records, upon reasonable prior notice to Licensee, during Licensee’s normal business hours and subject to Licensee's facility and security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor. Any information obtained by Motorola and the Auditor will be kept in strict confidence by Motorola and the Auditor and used solely for the purpose of verifying Licensee's compliance with the terms of this Agreement. BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-27 Section 5 OWNERSHIP AND TITLE Motorola, its licensors, and its suppliers retain all of their pr oprietary rights in any form in and to the Software and Documentation, including, but not limited to, all rights in patents, patent applications, inventions, copyrights, trademarks, trade secrets, trade names, and other proprietary rights in or relating to the Software and Documentation (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de-compilations, disassemblies, emulations to or derivative works from the Software or Documentation, whether made by Motorola or another party, or any improvements that result from Motorola’s processes or, provision of information services). No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise, except for those rights which are expressly granted to Licensee in this Agreement. All intellectual property developed, originated, or prepared by Motorola in connection with providing the Software, Designated Products, Documentation or related services, remains vested exclusively in Motorola , and Licensee will not have any shared development or other intellectual property rights. Section 6 LIMITED WARRANTY; DISCLAIMER OF WARRANTY 6.1. The commencement date and the term of the Software warranty will be a period of ninety (90) days from Motorola's shipment of the Software (the "Warranty Period"). If Licensee is not in breach of any of its obligations under this Agreement, Motorola warrants that the unmodified Software, when used properly and in accordance with the Documentation and this Agreem ent, will be free from a reproducible defect that eliminates the functionality or successful operation of a feature critical to the primary functionality or successful operation of the Software. Whether a defect occurs will be determined by Motorola solel y with reference to the Documentation. Motorola does not warrant that Licensee’s use of the Software or the Designated Products will be uninterrupted, error-free, completely free of Security Vulnerabilities, or that the Software or the Designated Products will meet Licensee’s particular requirements. Motorola makes no representations or warranties with respect to any third party software included in the Software. 6.2 Motorola’s sole obligation to Licensee and Licensee’s exclusive remedy under this warran ty is to use reasonable efforts to remedy any material Software defect covered by this warranty. These efforts will involve either replacing the media or attempting to correct significant, demonstrable program or documentation errors or Security Vulnerabilities. If Motorola cannot correct the defect within a reasonable time, then at Motorola’s option, Motorola will replace the defective Software with functionally-equivalent Software, license to Licensee substitute Software which will accomplish the same objective, or terminate the license and refund the Licensee’s paid license fee. 6.3. Warranty claims are described in the Primary Agreement. 6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola disclaims, any and all other warranties (express or implied, oral or written) with respect to the Software or Documentation, including, without limitation, any and all implied warranties of condition, title, non-infringement, merchantability, or fitness for a particular purpose or use by Licensee (whether or not Motorola knows, has reason to know, has been advised, or is otherwise aware of any such purpose or use), whether arising by law, by reason of custom or usage of trade, or by course of dealing. In addition, Motorola disclaims any warranty to any person other than Licensee with respect to the Software or Documentation. Section 7 TRANSFERS Licensee will not transfer the Software or Documentation to any third party without Motorola's prior written consent. Motorola’s consent may be withheld at its discretion and may be conditioned upon transferee paying all applicable license fees and agreeing to be bound by this Agreement. If the Designated Products are Motorola's radio products and Licensee transfers ownership of the Motorola radio products to a third party, Licensee may assign its right to use the Software (other than RSS and Motorola's FLASHport® software) which is embedded in or furnished for use with the radio products and the related Documentation; provided that Licensee transf ers all copies of the Software and Documentation to the transferee, and Licensee and the transferee sign a transfer form to be provided by Motorola upon request, obligating the transferee to be bound by this Agreement. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-28 Table of Contents Motorola Solutions Confidential Restricted Section 8 TERM AND TERMINATION 8.1 Licensee’s right to use the Software and Documentation will begin when the Primary Agreement is signed by both parties and will continue for the life of the Designated Products with which or for which the Software and Documentation have been provided by Motorola, unless Licensee breaches this Agreement, in which case this Agreement and Licensee's right to use the Software and Documentation may be terminated immediately upon notice by Motorola. 8.2 Within thirty (30) days after termination of this Agreement, Licensee must certify in writing to Motorola that all copies of the Software have been removed or deleted from the Designated Products and that all copies of the Software and Documentation have been returned to Motorola or destroyed by Licensee and are no longer in use by Licensee. 8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Software and Documentation and that Licensee's breach of this Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agreement, Motorola may terminate this Agreement and be entitled to all available remedies at law or in equity (including immediate injunctive relief and repossession of all non-embedded Software and associated Documentation unless Licensee is a Federal agency of the United States Government). Section 9 UNITED STATES GOVERNMENT LICENSING PROVISIONS This Section applies if Licensee is the United States Government or a United States Government agency. Licensee’s use, duplication or disclosure of the Software and Documentation under Motorola’s copyrights or trade secret rights is subject to the restrictions set forth in subparagraphs (c)(1) and (2) of the Co mmercial Computer Software-Restricted Rights clause at FAR 52.227-19 (JUNE 1987), if applicable, unless they are being provided to the Department of Defense. If the Software and Documentation are being provided to the Department of Defense, Licensee’s use, duplication, or disclosure of the Software and Documentation is subject to the restricted rights set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 (OCT 1988), if applicable. The Software and Documentation may or may not include a Restricted Rights notice, or other notice referring to this Agreement. The provisions of this Agreement will continue to apply, but only to the extent that they are consistent with the rights provided to the Licensee under the provisions of the FAR or DFARS mentioned above, as applicable to the particular procuring agency and procurement transaction. Section 10 CONFIDENTIALITY Licensee acknowledges that the Software and Documentation contain Motorola’s valuab le proprietary and Confidential Information and are Motorola’s trade secrets, and that the provisions in the Primary Agreement concerning Confidential Information apply. Section 11 LIMITATION OF LIABILITY The Limitation of Liability provision is described in the Primary Agreement. Section 12 NOTICES Notices are described in the Primary Agreement. Section 13 GENERAL 13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be construed as an admission or presumption of publication of the Software or public disclosure of any trade secrets associated with the Software. BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contractual Documentation 1-29 13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws and regulations of the United States and Licensee will comply with all a pplicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Motorola and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action, requires an export license or other governmental approval. Violation of this provision is a material breach of this Agreement. 13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontract its obligation s under this Agreement, or encumber or sell its rights in any Software, without prior notice to or consent of Licensee. 13.4. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent that they apply and otherwise by the internal substantive laws of the State to which the Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws of the State of Illinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. In the event that the Uniform Computer Information Transaction Act, any version of this Act, or a substantially similar law (collectively "UCITA") becomes applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this Agreement or any license granted under this Agreement, or any of the parties' rights or obligations under this Agreement. The governing law will be that in effect prior to the applicability of UCITA. 13.5. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benefit of Motorola and Licensee. No third party has the right to make any claim or assert any right under this Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing, any licensor or supplier of third party software included in the Software will be a direct and intended third party beneficiary of this Agreement. 13.6. SURVIVAL. Sections 4, 5, 6.3, 7, 8, 9, 10, 11 and 13 survive the termination of this Agreement. 13.7. ORDER OF PRECEDENCE. In the event of inconsistencies between this Exhibit and the Primary Agreement, the parties agree that this Exhibit prevails, only with respect to the specific subject matter of thi s Exhibit, and not the Primary Agreement or any other exhibit as it applies to any other subject matter. 13.8 SECURITY. Motorola’s Information Assurance Policy addresses the issue of security. Motorola uses reasonable means in the design and writing of its own Software and the acquisition of third party Software to limit Security Vulnerabilities. While no software can be guaranteed to be free from Security Vulnerabilities, if a Security Vulnerability is discovered, Motorola will take the steps set forth in Section 6 of this Agreement. DECEMBER 7, 2021 BREWSTER POLICE, MA Use or disclosure of this proposal is subject DISPATCH UPGRADE to the restrictions on the cover page. 1-30 Table of Contents Motorola Solutions Confidential Restricted Exhibit E System Acceptance Certificate Customer Name: ______________________________________________________ Project Name: ________________________________________________________ This System Acceptance Certificate memorializes the occurrence of System Acceptance. Motorola and Customer acknowledge that: 1. The Acceptance Tests set forth in the Acceptance Test Plan have been successfully completed. 2. The System is accepted. Customer Representative: Motorola Solutions Representative: Signature: ____________________________ Signature: ____________________________ Print Name: ___________________________ Print Name: ___________________________ Title: ________________________________ Title: ________________________________ Date: ________________________________ Date: ________________________________ FINAL PROJECT ACCEPTANCE: Motorola has provided and Customer has received all deliverables, and Motorola has performed all other work required for Final Project Acceptance. Customer Representative: Motorola Solutions Representative: Signature: ____________________________ Signature: ____________________________ Print Name: ___________________________ Print Name: ___________________________ Title: ________________________________ Title: ________________________________ Date: ________________________________ Date: ________________________________ BREWSTER POLICE DEPARTMENT, MA Use or disclosure of this proposal is subject Avtec Consoles to the restrictions on the cover page. Motorola Solutions Confidential Restricted Our Commitment 6-1 SECTION 6 OUR COMMITMENT Motorola products are growing and changing, as they have over the years, and Motorola’s drive for excellence has strengthened and intensified. From the five-pound Handie-Talkie™ radio to the lightweight models of today, Motorola has been the leading provider of two-way radio services to public safety, government, transportation, utility, and manufacturing enterprises. Motorola changed the way the world communicates, from the introduction of the DynaTAC cell phone in 1983 to today’s sleek handsets and innovative technology for mobile telephone service. It is also a key supplier of integrated systems for automobiles, portable electronic devices, and industrial equipment. Throughout its history, Motorola has transformed innovative ideas into products that connect people to each other and the world around them. Moving forward, the company strives to keep its commitment of make things better and life easier, to make sound recommendations that will guide you in linking your current and future communication needs and objectives with technology’s ever-evolving promise. Upon request, your Motorola account executive can provide a proposal tailored to meet your total solution needs. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Community Room Improvements Department Priority Ranking: #9 Original Dept. Request: $ 30,000 (1 = highest, 2 = second highest, etc.) TA’s Rec. for FY20: $ Submitted by: Chief Eldredge Department: Police Department Proposed Funding Source(s): General Fund Project Description: Technology upgrades and finish carpentry work. Project Justification and Purpose: The community room was designed prior to the building opening in 2001 and has not had any major upgrades since. This space is used for police department training, our citizen’s police academy and as a meeting space for community groups. Upgrading to smart board technology and making some minor repairs to existing trip work is overdue. Cost Estimate & Timing: The money would be spent in year one of the request. Estimated Annual Cost or Savings of Operation and Maintenance: The technology should have a shelf life of 10-15 years depending on use and minor maintenance will be covered within the department’s operating budget. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 2025 2026 $30,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025 NEW REQUEST FORM PROJECT NAME: Taser Equipment Department Priority Ranking: # Original Dept. Request: $40,000 (1 = highest, 2 = second highest, etc.)TA’s Rec.: $ Submitted by: Chief Eldredge Department: Police Department Proposed Funding Source(s): Free Cash Project Description: Purchase replacement Tasers (23) and accompanying products (cartridges, targets, etc.). Project Justification and Purpose: This less-lethal equipment is a necessary part of the officer’s tools for controlling assaultive subjects. The supported shelf life of a Taser device is 5 years before they need to be replaced. The last turnover for the Taser was in FY20 and we will be due for another turnover in FY25. Cost Estimate & Timing: The turnover cost in FY20 was $35,000. The product cost increases along with inflation and a $5000 increase over the five year period is an estimate to gauge inflation. Estimated Annual Cost or Savings of Operation and Maintenance: There is no annual cost, however, we will have to look at turnover of these devices in FY30. There is occasionally minor repair or part replacement costs associated with the Taser program. These costs are absorbed within the police department’s operational budget. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 2023 2024 2025 $40,000 TOWN FACILITIES TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Town Hall Window replacement Department Priority Ranking: # Original Dept. Request: $ 50,000 (1 = highest, 2 = second highest, etc.)TA’s Rec.: $ Submitted by: Department: Facilities Proposed Funding Source(s): Free Cash Project Description: Town Hall window replacement project Project Justification and Purpose: Costs associated with phase 1 construction of replacement of town hall windows. Windows are from the mid 90’s and do not shut properly or provide any insulation. 14 new windows were installed in 2017. Cost Estimate & Timing: $50,000.00 The project is currently under design and we should have a firmer number soon. Project would go out to bid this spring with Phase I to be completed before the winter months. Estimated Annual Cost or Savings of Operation and Maintenance: Annual Savings to heating and cooling(electric) bill. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 16,000 Design FTM 2021 2022 50,000 2023 50,000 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 1 Original Dept. Request: $ 27,500.00 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Tom Thatcher Department: Maintenance Proposed Funding Source(s): Free Cash Project Description: Brewster Town Hall wall/divider replacement project. Project Justification and Purpose: Funding would allow for the replacement of the current Modernfold acoustic – seal panel (room divider) for Meeting Room A & B. The current system is 25 years old and is showing significant signs of wear, making it difficult to operate in a safe manner. The two rooms house our public meetings in conjunction with BGTV, therefore it is extremely important that the functionality of this system is always operable. Cost Estimate & Timing: $27,500. Estimated Annual Cost or Savings of Operation and Maintenance: Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $27,500 2024 2025 2026 LADIES LIBRARY TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Brewster Ladies Library Elevator Replacement Department Priority Ranking: # 1 Dept. Request: $ 300,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23 Submitted by: Cynthia St. Amour Department: Library Proposed Funding Source(s): Free Cash Project Description: New Elevator necessity for access to building ADA. Project Justification and Purpose: Existing elevator frequently needs repairs. Over 25+ years Cost Estimate & Project Timeline: $30,000 for design with an estimated $300,000.00 for construction in FY23, Fall Town meeting. The Design would be split $20K from Free Cash and $10k from BLLA. The Construction would be split $225K from Free Cash and $75K from BLLA. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Annual maintenance repairs are soaring. Age of existing elevator is 1995. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 2 Dept. Request: $ 60,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23 Submitted by: Cindy St Amour Department: Library Proposed Funding Source(s): Capital Project Description: Trim repair and replacement has to be done before exterior Painting of library building Project Justification and Purpose: Trim is rotting in areas to be painted Cost Estimate & Project Timeline: Quote included, would have to go out to bid Estimated Annual Expense or Staff Time Impacts (Increase or Savings): no annual expense no impact on staff TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 2 Dept. Request: $ 40,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY24 Submitted by: Cindy St Amour Department: Library Proposed Funding Source(s): Capital Project Description: Painting exterior of library building Project Justification and Purpose: Exterior paint is peeling and damage is visible to wood in areas Cost Estimate & Project Timeline: Quote was 03/21 and arrangements would be made upon approval . ++Cost of paint has skyrocketed. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): no annual expense no impact on staff TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2020 – FY2024 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 1 Original Dept. Request: $ 12,286,355 (1 = highest, 2 = second highest, etc.) TA’s Rec. for FY22: $ Submitted by: Cynthia St Amour Department: Library Proposed Funding Source(s): Debt Exclusion Project Description: Library Renovations Project Justification and Purpose: MA Public Library Construction Program Cost Estimate & Timing: $12,286,355 Grant Waitlisted #16 Estimated Annual Cost or Savings of Operation and Maintenance: Proposed $1,500,000 Municipal Bond, 2.5 million Capital Stabilization & $2,000,000 BLLA & MPLCP Grant $4,566,737 & 1,630,618 CPC funds Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 $471,180 design 2025 2026 $12,286,355 IT TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: IT Department Priority Ranking: 1 Original Dept. Request: $ 25,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY2: $ Submitted by: Kathleen Lamber Department: Information Technology Proposed Funding Source(s): Project Description: Technology Upgrade/Replacement Project Justification and Purpose: Capital request for routine upgrade and replacement of desktop computers, servers, switches, and other computer hardware and software. Cost Estimate & Timing: $25,000 Estimated Annual Cost or Savings of Operation and Maintenance: Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 50,000 Received FTM 2023 25,000 2024 30,000 2025 30,000 2026 35,000 NATURAL RESOURCES TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Freemans Pond Culvert Wingwalls Department Priority Ranking: #1 Original Dept. Request: $ 325,000 (1 = highest, 2 = second highest, etc.) TA’s Rec. for FY23: $ Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): NRCS/Env. Bond bill Project Description: Extend wing walls and add stone protection against overtopping and erosion at the Freemans Pond culvert. Project Justification and Purpose: Original design limited by area of salt marsh so some overtopping and erosion occurs on storm surge or king tides. Extending wing walls and adding stone will limit erosion and sedimentation of the creek and require less regular maintenance and sand nourishment. Cost Estimate & Timing: $300,000 Working with NRCS/Conservation district to provide funding for design. Included in state Environmental Bond Bill for design/construction. Estimated Annual Cost or Savings of Operation and Maintenance: $8000-20000 Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $325,00 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Stony Brook Millsites Department Priority Ranking: # Original Dept. Request: $ 1,252,000 (1 = highest, 2 = second highest, etc.)TA’s Rec.: $ Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Env. Bond Bill, NRCS, CPC Project Description: Stony Brook Mill retaining wall and fish weir improvements Project Justification and Purpose: Historic retaining wall supporting the headrace pond for the mill is failing and needs repair. The base of the wall is the fish run. Additionally the fish weirs north of the street need modifications to provide safe passage for migratory herring and alewife. Cost Estimate & Timing: We have a grant through the Cape Cod Conservation District for engineering services to design the repairs and modification (no local $ match). We have $939,000 in federal construction funds from the NRCS towards this project, which requires a 25% local match. We have a $125,000 CPC award towards permitting and local match. The state identified this project when passing the Environmental Bond Bill (as a $400,000 earmark) but has not yet been funded. Estimated Annual Cost or Savings of Operation and Maintenance: Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 2023 $1,252,000 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Bike Trail ext. Department Priority Ranking: # Original Dept. Request: $ 1,900,000.00 (1 = highest, 2 = second highest, etc.)TA’s Rec.: $ Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): MA DOT Project Description: Provide a multi use walking and biking connection between the Cape Cod Rail Trail and the state beach adjacent to Linnell Landing. Project Justification and Purpose: The Cape Cod Rail Trail is based from Nickerson State Park, at its approximate center. The state owns almost ¾ mile of public beach between Linnell Landing and the east end of town at Namskaket Marsh. The Town and MA DCR developed a design for a connection east of Linnell Landing Road, running from the rail trail, north across Rt. 6a, and through state land to the beach. There is a leg running to Linnell Landing parking lot as well as a roll out dune crossing near the cottages at Weathervane Way. Permitting is generally complete. Cost Estimate & Timing: $1,200,000 (2018 estimate). Updated number to include potential tunnel under road. No funding source identified. Potential State Grant and/or Complete Streets Estimated Annual Cost or Savings of Operation and Maintenance: Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 2023 2024 $800,000 2025 $1,100,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 1 Dept. Request: $ 1,100,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 24/25 Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Free cash Project Description: Wing Island Boardwalk is in the design/permitting phase. We have $145,000 listed with source as BCT/state grant. We went to fall ’21 town meeting to make up a shortfall in state grant funding and received $50,000 from free cash. Construction will take place in two phases. Project Justification and Purpose: The Drummer Boy master plan and the SB Strategic plan OS-1 identify the raised boardwalk connection from Drummer Boy Park to Wing Island as a priority project. Cost Estimate & Project Timeline: $1,100,000 -1 Million donation $100K CPC Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: #2 Dept. Request: $ 30,000 annually (1 = highest, 2 = second highest, etc.) Fiscal Year: 23-26 Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Free Cash Project Description: Professional services and costs for repairs and improvements to various public beaches and public landings throughout town. Project Justification and Purpose: These funds will be used for improvements, maintenance, and repairs at various town landings across town, including sand nourishment, stairs, pathways, interpretive signs, and other related needs. Cost Estimate & Project Timeline: Annual appropriation, depending on damage from storms, other priorities. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Last appropriation September 2020. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 4 Dept. Request: $ 100,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 25 Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Free cash Project Description: The Cape Cod Commission has a grant to review and provide preliminary design for low lying road segments in Brewster. This request would be for matching funds towards and eventual grant application for elevating these road segments as required. Project Justification and Purpose: Potential grant match; depends on outcome of the grant project with the CCC. Cost Estimate & Project Timeline: CCC project to be completed in 2022. Grant applications in 2023, construction 2024. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Wild Fire Management Department Priority Ranking: # 2 Dept. Request: $10,000 annually (1 = highest, 2 = second highest, etc.) Fiscal Year: 22-26 Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Free cash Project Description: Town open space/watershed lands have a high potential for wildfire and subsequent property damage. We have a Wildfire Management plan for the Punkhorn Parklands and a partial plan for Mothers Bog. We should expand to include other large wooded segments of town. These funds would pay for physical vegetation management (cutting) by outside firms, or could be used to augment/develop existing management plans Project Justification and Purpose: Mitigate/reduce risk to life and property. Cost Estimate & Project Timeline: $10,000/year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Town staff has been unable to manage wildfire fuel reductions for several years with staffing. This would allow funding to augment staff efforts. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: # 2 Dept. Request: $ 50,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 23 Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Free cash, water fund? Project Description: Walkers Pond Water Quality The School for Marine Science & Technology (SMAST) at UMASS Dartmouth is conducting a study to evaluate severe water quality declines in the pond. We will have their technical report in January 2022. We expect they will make recommendations for treatment to restore water clarity. Project Justification and Purpose: Walkers Pond is the headwater pond in the Mill Pond complex, and provides significant habitat for spawning river herring and alewife. Water quality issues in Walkers affects downgradient ponds, including Upper Mill and Lower Mill ponds. Cost Estimate & Project Timeline: TBD, $50,000. Permitting in spring 2022, fall 2022 treatment. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025 NEW REQUEST FORM PROJECT NAME: Natural Resources Building Generator Replacement Department Priority Ranking: # 3 Original Dept. Request: $ 50,000 (1 = highest, 2 = second highest, etc.)TA’s Rec.: $ Submitted by: Chris Miller Department: Natural Resources Proposed Funding Source(s): Project Description: Building generator no longer serviceable. Natural Gas setup at rear of building beyond its useful life. Emergency power is needed to run furnaces and water distribution pumps as well as heat pumps for back half of building. Project Justification and Purpose: If power fails in cold conditions, damage to building may occur due to lack of heat. Natural Resources assists with emergency management and needs power to operate garage doors, radios, computers/lights. Cost Estimate & Timing: Initial estimate $50,000. Estimated Annual Cost or Savings of Operation and Maintenance: Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2021 2022 2023 2024 2025 SELECT BOARD/TOWN ADMINISTRATION TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Hydration Stations Department Priority Ranking: # Dept. Request: $90,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23 Submitted by: Town Administration/SB Department: TA/SB Proposed Funding Source(s): CPC Project Description: Installation of hydration stations in various locations across town. Project Justification and Purpose: The Town adopted a plastic water bottle ban via a town meeting vote that went into effect 9/1/2021. The Town has excellent town water that has received several awards. The Select Board has identified the installation of hydrations stations as part of their 2022/2023 Strategic Plan. A few stations have already been installed with the assistance of the Water Department and water revenues, such as at the Stony Brook Field. Cost Estimate & Project Timeline: The $90,000 is based on actuals from purchases that we have already made and installation costs. 6 to 8 more sites have been identified for installation, some of which would require additional site work or survey work in addition to the costs of purchase and installation. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Town staff are working on the sites of installation and the procurement of product and installation. Water Dept. staff would also be needed for cleaning and maintenance of the installed units that are not in a particular town building. This would be an ongoing expense, mostly of staff time. MEMO RANDUM To: Chris Miller and Ryan Bennett From: Mark Nelson Date: November 12, 2020 Re: IWRMP Budget Planning – 2021 and Beyond As Chris requested, I have put together a summary of the budget needs to advance the implementation of the Pleasant Bay Watershed Permit for Brewster. These numbers are based on the information in our recent update report that described the actions that the Town can pursue to meet the requirements of the permit. The five-year update for the permit is less than three years from now (August 2023). I’ve kept that in mind as I’ve evaluated the timing for some of these tasks, especially the leaching rate study at the golf course. This study will take two years, possibly three, depending on the data that is developed. It would be helpful to have the results of that study before the five year point, as it will help us determine what other steps will need to be taken. The Town also committed to completing a smaller version of this study by then as part of the permit. We have $14,000 remaining in our current project budget. If no additional money is available until May 2021, we will have to be careful with the work we do between now and then as we will only be able to spend about $2,000 per month. Moving forward, here are my estimates for various portions of the project and comments on the timing and ways to coordinate the priorities of individual items. Ongoing oversite and coordination of the project-$75,000 per year. We have spent approximately $75,000 per year to support the work under the IWRMP. Most of this has been focused on the Pleasant Bay permit, but some has been used for the evaluation of the pond septic regulation. I believe it is appropriate to continue to budget for this amount and if it is not needed for the Pleasant Bay work, it can be applied to furthering the work on the ponds regulation. This budget funds our work coordinating with the Pleasant Bay Alliance, helping with the annual report for the permit, and developing plans and studies to evaluate individual issues as they arise. This year we used it to start the planning for the neighborhood wastewater treatment option and this work will need to continue over the next three years. The funds can also be used to evaluate how best to manage the additional nitrogen load from buildout. November 12, 2020 Page 2 of 2 Golf Course Leaching Rate Study - $140,000 It would be ideal to begin this work in the spring of 2021 as we would then have an understanding of how the leaching rate affects the remaining nitrogen load the town needs to manage prior to the five year update of the watershed permit. We do not need all the money up front, but enough to install the lysimeters and wells, and begin some initial sampling. Starting in the spring allows us to do the work at the course before the main season begins so the construction of the lysimeters does not become a disturbance. If sufficient funding isn’t available in that timeframe, we could: • Install lysimeters in the spring and add the wells later. Installation and sampling of the lysimeters only would cost approximately $18,000. • Install lysimeters and/or wells next fall after the season is winding down. Installation and initial sampling of the monitoring wells would cost approximately $45,000. Combined the initial installation and sampling cost is approximately $63,000. Golf Course Septic System Upgrade - $170,000. This upgrade does not need to be done right away and can be factored into the later years of the permit. Knowing the results of the leaching rate study will help confirm it is needed. One consideration is that this upgrade helps show the towns commitment to meeting the permit, especially if property owners are eventually asked to contribute to a neighborhood wastewater facility or a nitrogen trade. Neighborhood Wastewater Facility or Nitrogen Trade - $4,000,000 This cost is for the construction of a system with the wastewater effluent discharged outside the watershed. The estimate includes the costs for long-term operation and maintenance and is therefore higher than the initial construction cost. This option does not need to be funded now and the actual cost will be known better once we have the results of the leaching rate study, and once we know more about the additional nitrogen load from buildout. Ongoing conceptual planning for this option can be funded through the annual $75,000 amount discussed above. Table 2: Summary of IWRMP Costs and Funding Options Pleasant Bay Watershed Project Golf Course Fertilizer Adjustment and Fairway Size Refinements Cost: $20,000 SRF Funding Eligibility No CCIWPF Eligibility No Construction of Captains Golf Course I/A Treatment System. Cost: $200,000 SRF Funding Eligibility Possible CCIWPF Eligibility Possible at 50% of SRF cost WWTP Planning. Cost: $200,000 ‐ $225,000 SRF Funding Eligibility Possible CCIWPF Eligibility Possible – At about 50% WWTP Design and Permitting. Cost: $200,000 ‐ $225,000 SRF Funding Eligibility No CCIWPF Eligibility No Construction of a Neighborhood WWTP*. Cost: $10,000,000 ‐ $15,000,000 SRF Funding Eligibility Possible CCIWPF Eligibility Possible –at 25% Fresh Water Ponds Project Development of an Updated Report on Pond Water Quality Cost: $50,000 SRF Funding Eligibility Possible CCIWPF Eligibility Possible – At about 50% Development of a Pilot Program for Septic Upgrades Near Freshwater Ponds. Cost: $300,000 ‐ $350,000 SRF Funding Eligibility Possible CCIWPF Eligibility Possible – At about 50% Installation of I/A Septic Systems Adjacent to Fresh Water Ponds. Cost: $12,000,000 ‐ $15,000,000 SRF Funding Eligibility Unlikely CCIWPF Eligibility Unlikely Total Cost: $22,970,000 ‐ $31,070,000 Total SRF Funding Eligibility $10,750,000 ‐ $15,825,000 Total CCIWPF Eligibility $2,875,000 ‐ $4,162,500 * Note: The WWTP cost is for the larger system serving approximately 150 homes. The costs for onsite septic treatment systems for Pleasant Bay are not included here as the neighborhood WWTP is currently the more cost effective option. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Housing Trust- Millstone Road Community Housing Department Priority Ranking: #1 Original Dept. Request: $ 1,000,000 (1 = highest, 2 = second highest, etc.) Submitted by: Donna J. Kalinick Department: TA/Housing Trust Proposed Funding Source(s): CPC & Housing Trust funds Project Description: Millstone Road Community Rental Housing. The Housing Trust issued an RFP for up to 90 bedrooms of rental housing. We expect to choose a developer by March/April 2022. Project Justification and Purpose: It is expected that local funding will be needed to supplement state and federal funding sources. The Millstone Community Housing development is both on the Housing Trust FY22 priorities and the Select Board Strategic Plan. Cost Estimate & Timing: Annual Allocation: up to 1 million dollars of local funding to be shared by the CPC and the Housing Trust in FY23 or FY24 depending on the State funding rounds and the issuance of a comprehensive permit Estimated Annual Cost or Savings of Operation and Maintenance: The Town will be entering a long term lease for this development and will not have ongoing OM. The Town through CPC could contribute to future capital on this property. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $1,000,000 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Cape Cod Sea Camps Comprehensive Planning Department Priority Ranking: # Dept. Request: $75,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23 Submitted by: Administration Department: TA/SB Proposed Funding Source(s): One Stop State Grant Project Description: The Town is working with a consultant to create a Scope of Work in order to solicit for a firm to assist with the Comprehensive Planning Process, including community input for the future uses of both Cape Cod Sea Camps Parcels. The Select Board has formed the Bay Planning and Pond Planning Committees for this purpose as well. Due to the complex nature of this work and the importance of community engagement, a firm that has a diverse complement of disciplines is needed to assist the Town. Project Justification and Purpose: The Town purchased the CCSC property and committed to an open and inclusive process to determine future uses of the parcels. Cost Estimate & Project Timeline: The Town voted at the November 2021 Town meeting to support the re-use of an existing article to study the feasibility of a community center $180,000 for the comprehensive planning process. The additional $75,000 will be necessary to do the full planning process which will also include site and building assessment. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): The Comprehensive planning process is expected to take 18 to 24 months. After completion of the planning process, there will be necessary design, permitting and construction. In terms of staff time, the Town Administrator and Assistant Town Administrator are staffing the two committees and will be working with the consultant. Town Department heads will be brought in as needed in their areas of expertise. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Cape Cod Sea Camps Shooting Range remediation Department Priority Ranking: # Dept. Request: $200,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY22 Submitted by: Administration Department: TA/SB Proposed Funding Source(s): ARPA Project Description: Remediation required in the former shooting range location on the Bay parcel. Project Justification and Purpose: The Town purchased the CCSC property and received a 21E report that there would be remediation required in the former shooting range location. We are working with a consultant to complete the proper steps as required by DEP. Cost Estimate & Project Timeline: $200,000 is one estimate that we have received. The project must be completed within 5 years of filing the notice with DEP but the sooner the better to avoid further soil contamination. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Short term measures are being taken with the assistance of Public Works. Once the site has been remediated, there is no further costs. B‐1 Appendix B Order of Magnitude Opinion of Probable Project Cost, Phase I Drummer Boy Park Brewster, MA Phase I ORDER OF MAGNITUDE OPINION OF PROBABLE PROJECT COST 7/16/2021 Based on Phase I Improvements Plan dated July 2021 ITEM QUANTITY UNIT UNIT COST TOTAL Site Preparation Erosion and Sedimentation Control 1 ls $5,000.00 5,000$ Temporary fencing and safety signage 1 ls $5,000.00 5,000$ Clear and Grub/ Vegetation Selective Clearing (Approximately 80,000 square feet)1 ls $15,000.00 15,000$ Site Preparation Subtotal 25,000$ General Site Improvements Bituminous concrete walkway 500 sy $45.00 22,500$ Full depth bituminous concrete access drive and parking with chip seal 2,300 sy $70.00 161,000$ Mill and Overlay bituminous concrete access drive and parking with chip seal 900 sy $35.00 31,500$ Renovate existing vacant gift shop or install new shade pavillion 1 allowance $200,000.00 200,000$ 10' wide by 18' length storage shed on concrete 1 ea $15,000.00 15,000$ Granite Curbing with 6" Reveal 550 lf $45.00 24,750$ Concrete Pavers 1,400 sf $30.00 42,000$ Accessibility Improvements to Nature Trail 1 ls $15,000.00 15,000$ Two (2) 6' x 6' accessible portable restroom 2 ea $5,000.00 10,000$ Bench with Poured Concrete Pad 5 ea $2,700.00 13,500$ Rain Garden (Approximately 10,500 square feet)1 ls $50,000.00 50,000$ Loam and Seed Disturbed Areas 1 ls $5,000.00 5,000$ Plantings 1 allowance $50,000.00 50,000$ Signage 1 allowance $10,000.00 10,000$ Bike Rack on Concrete Pad 1 ea $4,000.00 4,000$ Miscellaneous Work and Cleanup 1 ls $20,000.00 20,000$ General Site Improvements Subtotal, rounded 674,300$ Project Subtotal 699,300$ Subtotal Direct Costs 699,300$ Contactor Mobilization/Demobilization - 5% (Rounded)35,000$ Subtotal Direct Costs plus Mobilization/Demobilization 734,000$ Div 01 (Gen. Cond.) and General Contractors OHP - 15% (Rounded ) 110,000$ ESTIMATED CONSTRUCTION COST, ROUNDED 844,000$ Contingency - 25%, (Rounded) 211,000$ TOTAL CONSTRUCTION COST, ROUNDED 1,055,000$ Engineering- 15%, (Rounded) plus $8K for existing building analysis, plus $25K for playground 60% design. 190,000$ ESTIMATED TOTAL PROJECT CONSTRUCTION COST WITH CONTINGENCY AND ENGINEERING 1,250,000$ 1 C‐1 Appendix C Order of Magnitude Opinion of Probable Project Cost, Phase II Drummer Boy Park Brewster, MA Phase I ORDER OF MAGNITUDE OPINION OF PROBABLE PROJECT COST 7/16/2021 Based on Phase II Improvements Plan dated July 2021 ITEM QUANTITY UNIT UNIT COST TOTAL Site Preparation Erosion and Sedimentation Control 1 ls $2,000.00 2,000$ Temporary fencing and safety signage 1 ls $2,000.00 2,000$ Demo Existing Playground 1 ls $10,000.00 10,000$ Clear and Grub 1 ls $2,000.00 2,000$ Site Preparation Subtotal 16,000$ General Site Improvements Playground with Poured in Place Surfacing 1 ls $500,000.00 500,000$ Bench with Poured Concrete Pad 2 ea $2,700.00 5,400$ Bituminous Concrete Walkway (Southwest Path)105 sy $45.00 4,725$ Rain Garden 1 ls $10,000.00 10,000$ Loam and Seed Disturbed Areas 1 ls $2,000.00 2,000$ Plantings 1 allowance $5,000.00 5,000$ Miscellaneous Work and Cleanup 1 ls $5,000.00 5,000$ General Site Improvements Subtotal, rounded 532,100$ Project Subtotal 548,100$ Subtotal Direct Costs 548,100$ Contractor Mobilization/Demobilization - 5% (Rounded)27,000$ Subtotal Direct Costs plus Mobilization/Demobilization 575,000$ Div 01 (Gen. Cond.) and General Contractors OHP - 15% (Rounded ) 86,000$ ESTIMATED CONSTRUCTION COST, ROUNDED 661,000$ Contingency - 25%, (Rounded) 165,000$ TOTAL CONSTRUCTION COST, ROUNDED 826,000$ Playground Final Design ($55K), Bidding Services ($8K), Services During Construction ($35K) 98,000$ ESTIMATED TOTAL PROJECT CONSTRUCTION COST WITH CONTINGENCY AND ENGINEERING 920,000$ 1 ASSESSOR TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Department Priority Ranking: #1 Dept. Request: $ 80,000 / yr (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23 thru FY26 Submitted by: James Gallagher Department: Assessing Proposed Funding Source(s): Overlay Surplus Project Description: Property Valuation Services Project Justification and Purpose: The Valuation Contract performs all the inspections and data collection as required for New Growth and Cyclical Re-inspections. New Growth inspections review all building permits for new construction or additions that add value to properties. Cyclical Re-inspections are a DOR requirement that all properties be re-inspected at least once every 10 years. These inspections and the associated data entry into the Assessor Database are roughly the equivalent of two (2) full time employees. In addition, the contract includes data analysis and reporting to DOR for value certification ensuring that values are set and certified in a timely manner so that the Tax Rate is set and Tax Bills can be issued on time. Cost Estimate & Project Timeline: New 5-year contract was selected through RFP process. The cost estimate is $80,000 per year level funded for five years. The first year of the contract was approved at the Fall 2021 Town Meeting (FY22). Funding from an overlay surplus transfer. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Annual Expense of $80,000 saves the equivalent of two (2) full time employees with associated salaries and benefits. Also saves the expense for a department vehicle and/or mileage expenses. ELEMENTARY SCHOOLS BREWSTER ELEMENTARY SCHOOLS 5 YEAR CAPITAL PLAN FY2023 TO FY2027 Fiscal Fiscal Fiscal Fiscal Special Annual Year Year Year Year May May Nov 2024 2025 2026 2027 Total Eddy: Sidewall Shingle Replacement 400,000 400,000 Technology Infrastructure 75,000 Resurface Parking Lot and Drive 250,000 250,000 Repair Front Sidewalk and Curbing 90,000 90,000 Stony: Design Replacement of Boilers & Unit Ventilators 75,000 75,000 Replace Boiler and Convert to Gas 300,000 300,000 Replace Unit Ventilators 320,000 320,000 Design Replace Asphalt & Rubber Roofs 250,000 250,000 Replace Asphalt(2003) & Rubber Roofs 2,000,000 2,000,000 Replace/Refinish Flooring 40,000 40,000 Hazardous Waste Abatement 25,000 25,000 Combined: Technology 15,000 30,000 60,000 60,000 60,000 225,000 HVAC/Electrical/Plumbing Repairs 25,000 25,000 10,000 10,000 10,000 80,000 Replace/Refinish Flooring 40,000 40,000 Hazardous Waste Abatement 25,000 25,000 Painting Interior/Exterior 10,000 20,000 20,000 20,000 20,000 90,000 Total - 125,000 - 835,000 90,000 1,080,000 2,155,000 4,210,000 Process of MSBA Accelerated Repair Program:Boiler Roofs* Apply Jan-Feb 2023 2026 Invitations late spring-summer Board meeting 2023 2026 OPM & Designer Assigned Aug/Sept 2023 2026 Bid solicitation Jan/Feb 2024 2027 Complete project summer of 2024 2027 On Town's Capital Plan (Green Communities Grant) The roof project will only have a chance to qualify for MSBA if the final MSBA audit is completed for the boiler project. Cannot have two MSBA projects open concurrently. For the Boiler any MSBA grant qualified for will be reduced by any "Green Communities" grant. *After the Statement of Interests (SOI),(applications) are submitted the MSBA decides the age roofs must be to qualify for a grant. This year's round submitted in June 2021 the MSBA determined roofs over 29 years old may qualify. In the past 5 years that requirement has been as low as 20 years. Historically Brewster's reimbursement rate (grant) for qualified expenditures has been in the 38% range. Fiscal Year 2023 Brewster Elementary Capital Plan FY23-FY27 Ver 3 02.10.22 2/15/2022 Ver-Total sion Date Budget FY Description 4,284,000 FY22 approved capital budget (244,000) less FY22 Projects 4,040,000 Subtotal FY23 Starting Point 1 10/6/21 Changes update w/Principals, and Head of Maint. 70,000 23,25 Increased and moved from fy23 to fy25 resurface parking lot 50,000 26 Increase design replacement of asphalt roof and add rubber roof 80,000 27 Increase replace asphalt and rubber roof replacement (25,000) 23 Remove FY23 Replace flooring (20,000) 23 Remove hazardous waste abatement (30,000) 23 Reduce technology (75,000) 23 Reduce design replacement of rubber roof and boilers to just boilers 30,000 25-27 Add HVAC/electrical/plumbing repairs 20,000 27 Add painting 40,000 27 Add flooring 60,000 27 Add technology 25,000 27 Add hazardous waste abatement 4,265,000 Subtotal 2 Changes made w/ 4,265,000 Subtotal 3 Changes at 4,265,000 Subtotal 4 Changes at School Committee meeting & Selectman meeting 4,265,000 Subtotal Internal Comments & Information EDDY: 1 STONY BROOK: 2 3 4 5 6 COMBINED: 7 Technology - $30,000 Funds will be utilized to replace laptops, switches & access points for Wi-Fi. 8 HVAC/Electrical/Plumbing repairs - $25,000 Funds will be utilized to make repairs to the mechanical systems as needed. BREWSTER ELEMENTARY SCHOOLS CAPITAL PLAN FISCAL YEAR 2023 BUILDING DEPT. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Electronic Records Archival Database Project Department Priority Ranking: # 1 Dept. Request: $25,000. (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23 Submitted by: FD Walters Department: Building Proposed Funding Source(s): Free Cash Project Description: Scanning existing Dept. files & documents into electronic records potentially as part of a larger town-wide archival project – (currently using Laserfiche as storage destination). Project Justification and Purpose: Town Hall has limited on-site document storage capacity for all Departments in general (‘Vault’ is approximately 100% full). The Building Department itself is at about 90% capacity overall, despite an ever-increasing volume of files and documents. The Building Department issues approximately 1100 new permits per year, all of which are required by law to be kept for the life of the structures to which they pertain. As has been discussed in the past, the only viable solution for Building (as well as other Departments) is to convert paper records into digital files by scanning them into electronic archives. Records converted to electronic format should ultimately allow for public access, although this will have to be part of a broader strategy that includes all Departments. This is becoming increasingly important with the advent of online permitting, which is set to go live this year for Building and Health. In the Building Department, the scanning should be done by record type so that at least some records as a specific type would be available to the public sooner. Primary focus will be on the most recent building permit file documents. As more funds become available, whether just for Building or for all Departments, a wider array of historical document types can be added to the electronic archive over time. Cost Estimate & Project Timeline: $25,000/FY23 Renewable thru FY25 (3 years @ $25K/year) is currently listed in the Capital Plan for Building only. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): The availability of electronic records would decrease the amount of time that staff spends pulling paper files. This capital request is for 3 Fiscal Years at $25K annually to hire a company to do this work. There is an alternate proposal within the budget to add a shared PT position with Health that could work on this project over time. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: EV or Hybrid Vehicle Department Priority Ranking: #2 Dept. Request: $25,000. (1 = highest, 2 = second highest, etc.) Fiscal Year: FY24 Submitted by: FD Walters Department: Building Proposed Funding Source(s): Free Cash Project Description: Replacement of existing building department vehicle with an electronic or hybrid vehicle Project Justification and Purpose: The Building Department vehicle is used to do inspections throughout town. The Building Dept. receives former police vehicles for this work. The Building vehicle would be a good candidate for the Town to begin to have a electronic or hybrid fleet. Cost Estimate & Project Timeline: $25,000/FY24. Potential for some Green Communities funding as well up to $5,000. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): The vehicles handed down from PD require maintenance and replacement every few years. An EV or hybrid vehicle would also be more energy efficient. RECREATION TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Recreation projects Department Priority Ranking: # Original Dept. Request: $ (1 = highest, 2 = second highest, etc.) TA’s Rec. : $ Submitted by: Mike Gradone Department: Recreation Proposed Funding Source(s): CPC/FC Project Description: The Recreation Dept. would like to upgrade fields throughout town and build an inclusive playground at the field complex at Freemans Way and support a new playground at Drummer Boy. Fields to be upgraded include Freemans, Gages and Town Hall. Project Justification and Purpose: The Town only has one playground that is open to the public at all times. We also have large amounts of children that have nothing to do while their sibling is playing baseball, soccer or lacrosse on the adjacent fields. We have multiple fields that require updating, including making them more accessible. Cost Estimate & Timing: $500k for a playground with inclusive elements and proper surfacing at Freemans. Field work and cost detailed below. Most of the Recreation requests would be funded with CPC requests. New storage Shed in FY25 would be Free Cash. Estimated Annual Cost or Savings of Operation and Maintenance: NA Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 Babe Ruth field irrigation & field repair $20K, $15K free cash $5K revolving 2023 Freemans Field, phase two 135K, CPC 2024 Gages Field/Drummer Boy playground $204, $500K, grants & CPC 2025 Town Hall Fields, storage sheds $250K, $14K 2026 Inclusive playground at Freemans $250-$500K, grants & CPC FIRE DEPT. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Mobile and Desktop Computer Equipment Department Priority Ranking: #8 Dept. Request: $25,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY24 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Cyclical request to provide funding for replacement of mobile and desktop computer equipment and software. Project Justification and Purpose: New technology, increased repair costs. Cost Estimate & Project Timeline: $25,000 in FY24 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Savings of at least 2-3 hours per week of administrative time. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Replace Deputy Chief First Response Vehicle Department Priority Ranking: #1 Dept. Request: $45,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Replace Deputy Chief first response vehicle Project Justification and Purpose: All administrative /first response vehicles are replaced at ten year cycles. Cost Estimate & Project Timeline: $60,000 FY23. $45,000 from current FY23 funding. $15,000 in financing from a reappropriated 2016 capital article for infusion pumps. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): N/A TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Ambulance 243 Lease Payment Department Priority Ranking: #4 Dept. Request: $58,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23, FY24, FY25, FY26 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Annual lease payment for replacement of ambulance 243 Project Justification and Purpose: Sustain ambulance replacement schedule. Pay down lease. Cost Estimate & Project Timeline: Annual lease of $58,000 paid in full FY2026 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): N/A TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Ambulance 242 Lease Payment Department Priority Ranking: #3 Dept. Request: $60,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY24, FY25, FY26, FY27, FY28 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Annual lease payment for replacement of ambulance 242. Replacement scheduled for FY24. Project Justification and Purpose: Sustain ambulance replacement schedule. Pay down lease. Cost Estimate & Project Timeline: Annual lease of $60,000 paid in full FY2028 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): N/A TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Ambulance 244 Lease Payment Department Priority Ranking: #2 Dept. Request: $55,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23, FY24, FY26 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Annual lease payment for replacement of ambulance 244 Project Justification and Purpose: Sustain ambulance replacement schedule. Pay down lease. Cost Estimate & Project Timeline: Annual lease of $55,000 paid in full FY2024. Replacement scheduled for FY26 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): N/A TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Squad 241 Lease Payment Department Priority Ranking: #5 Dept. Request: $72,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23, FY24, FY25, FY26 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Annual lease payment for Squad 241 Project Justification and Purpose: Pay down lease. Cost Estimate & Project Timeline: Annual lease of $72,000 paid in full FY2027 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): N/A TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Emergency Management Department Priority Ranking: #10 Dept. Request: $20,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY25 Submitted by: Chief Moran Department: Emergency Management Proposed Funding Source(s): Free Cash Project Description: Provide cyclical funding for emergency management equipment and supplies. Project Justification and Purpose: Funding to support the daily operations of the Office of Emergency Management and the regional Community Emergency Response Team (CERT) Cost Estimate & Project Timeline: $20,000.00 in FY25 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): N/A TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Miscellaneous Fire Equipment Department Priority Ranking: #7 Dept. Request: $25,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY24 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Fund the purchase of replacement hose, tools, nozzles, generators, saws, hand tools, ladders, water rescue equipment, hazardous material equipment, vehicle extrication equipment, and other miscellaneous fire and rescue equipment Project Justification and Purpose: To ensure all equipment meets NFPA and OSHA Standards. To purchase and/or replace aged or damaged equipment as necessary. Research and purchase new technology and equipment supporting firefighter safety at emergency incidents. Cost Estimate & Project Timeline: $25,000 in FY24 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Personal Protective Equipment Department Priority Ranking: #6 Dept. Request: $10,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY23, FY24, FY25, FY26 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Purchase of personal protective equipment for fire suppression activities. Includes fire resistive coats, pants, boots, hoods, helmets, and gloves. This is an annual request reduced to $10,000 in FY23. Future annual requests projected at $20,000 from FY24 through FY26. Project Justification and Purpose: PPE more than ten years old requires replacement per NFPA. Ongoing annual purchase ensures all staff is provided two sets of PPE (described above) that meets all NFPA and OSHA mandates. Cost Estimate & Project Timeline: $10,000 FY 23. $20,000 annually through FY2024-2026 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): N/A TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Town Wide Automatic External Defibrillator (AED) Replacement Department Priority Ranking: #9 Dept. Request: $40,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: FY25 Submitted by: Chief Moran Department: Fire Proposed Funding Source(s): Ambulance Revenue Project Description: Purchase new AEDs for all town departments. Project Justification and Purpose: Current fire department AEDs are 12 years old. Other Town department units average between 5-10 years old. New technology. Reduced maintenance costs. Cost Estimate & Project Timeline: $40,000 in FY25 Estimated Annual Expense or Staff Time Impacts (Increase or Savings): WATER DEPT. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Water Infrastructure Maintenance Program Department Priority Ranking: # 2 Dept. Request: $50,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2022-2026 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water revenues Project Description: Annual appropriation for goods, materials, and services to maintain the distribution system. This includes the purchase of stock such as fire hydrants, gate valves, and a variety of fittings. This will also be used to contract services to assist with the maintenance of the distribution system such as large water main taps, directional drilling and maintenance of storage tanks and heavy equipment. Project Justification and Purpose: Necessary to maintain infrastructure Cost Estimate & Project Timeline: Typically spent within the fiscal year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Buildings and Treatment Facilities Maintenance Program Department Priority Ranking: # 2 Dept. Request: $50,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2022-2026 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water revenues Project Description: Annual appropriation for goods, materials, and services to maintain wells and treatment facilities. Brewster has 5 wells, 4 treatment facilities, and 10 individual buildings each with specific equipment used to provide drinking water. These funds will be used to maintain the buildings and the various components within as well as components on the property such as generators and antennas. Project Justification and Purpose: Necessary to maintain infrastructure Cost Estimate & Project Timeline: Typically spent within the fiscal year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Water Meter Replacement Program Department Priority Ranking: # 1 Dept. Request: $80,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year:2022- 2026 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water revenues Project Description: Annual appropriation for goods, materials, and services to maintain the meter replacement program. This includes the purchase of water meters and necessary updates to the meter reading software and associated components required to read the system. Project Justification and Purpose: Necessary for accurate billing to customers Cost Estimate & Project Timeline: Typically spent within the fiscal year. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Land Acquisition for Water Protection Department Priority Ranking: # 2 Dept. Request: $70,000.00 (1 = highest, 2 = second highest, etc.) Fiscal Year:2026 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water Revenues Project Description: These funds are appropriated annually for the purchase of property to reduce the impact of development on existing and future water supplies. Possible land purchases are reviewed by the Board of Water Commissioners and recommended to the Town Administrator. This appropriation was incorporated into the rate study performed in 2020. Project Justification and Purpose: Protection of water supply Cost Estimate & Project Timeline: Timeline is dependent on land purchases available Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: HVAC Installation Department Priority Ranking: #6 Dept. Request: $190,000 (1 = highest, 2 = second highest, etc.) Fiscal Year 2023 Submitted by:Paul Anderson Department:Water Proposed Funding Source(s):Water Revenues / Grant Project Description: Installation of HVAC at all wells and treatment facilities Project Justification and Purpose: Humidity and condensation is detrimental to the electrical equipment located at the wells and treatment facilities. This would minimize the impact and extend the life of the equipment. Grant funds are available to assist purchase and installation costs. Cost Estimate & Project Timeline: TBD by grant funding Estimated Annual Expense or Staff Time Impacts (Increase or Savings): TBD TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Master Plan Update Department Priority Ranking: #3 Original Dept. Request: $250,000.00 (1 = highest, 2 = second highest, etc.) TA’s Rec.: $ Submitted by: Department: Proposed Funding Source(s): Project Description: Update to Existing Master Plan Project Justification and Purpose: A Master Plan is a comprehensive study of all aspects of the Water Department. The study will analyze existing operations and infrastructure. It will use historical data to predict the future needs of the community and the ability of the Department to meet those needs. The study will determine the need for future supply and identify critical capital projects. All recommendations regarding operations and capital projects will have estimated financial impacts assigned and a rate study will be completed as part of the study to ensure revenues are available to support the anticipated future needs. The last study similar in scope was performed in 2006. Cost Estimate & Timing: Estimated Annual Cost or Savings of Operation and Maintenance: Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 2025 $250,000.00 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Vehicle Replacement Department Priority Ranking: # 2 Original Dept. Request: $65,000.00/70,000 (1 = highest, 2 = second highest, etc.) TA’s Rec. : $ Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water Revenues Project Description: Replacement of existing 2015 4x4 Utility Truck (Veh # 1970) & 2017 Utility Truck (veh 1910) Project Justification and Purpose: utility trucks are anticipated to need replacement in 2024 & 2025 Cost Estimate & Timing: Estimated purchase price $65,000.00/$70,000 Estimated Annual Cost or Savings of Operation and Maintenance: NA Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 $65,000 2025 $70,000 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Storage Tanks Exterior Painting Engineering Department Priority Ranking: # 3 Dept. Request: $99,500.00 (1 = highest, 2 = second highest, etc.) Fiscal Year:2023 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water Revenues Project Description: Engineering services associated with the exterior painting of two water storage tanks. Project will be designed and bid so the actual construction cost can be presented at 2022 FTM. Project Justification and Purpose: Existing coating on the tanks is believed to be suitable for an overcoat to prolong the protection it provides to the steel structure. This would postpone the costly rehabilitation that would require removal of the existing coating, priming, and painting of the outer surface. Cost Estimate & Project Timeline: Engineering services and bidding of project to be completed prior to 2023 ATM. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Long term savings will be significant. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Storage Tanks Exterior Painting Department Priority Ranking: # 4 Dept. Request: $825,000 (estimate) (1 = highest, 2 = second highest, etc.) Fiscal Year:2023 Submitted by: Paul Anderson Department: Water Proposed Funding Source(s): Water Revenues Project Description: Painting of two standpipe storage tanks. Project Justification and Purpose: Existing coating on the tanks is believed to be suitable for an overcoat to prolong the protection it provides to the steel structure. This would postpone the costly rehabilitation that would require removal of the existing coating, priming, and painting of the outer surface. Estimated cost of rehabilitation is $2,800,000. Cost Estimate & Project Timeline: Engineering services and bidding of project to be completed prior to 2023 ATM so actual construction cost can be appropriated. Painting anticipated to begin spring 2023. Estimated Annual Expense or Staff Time Impacts (Increase or Savings): Long term savings will be significant. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Vehicle Replacement Department Priority Ranking: #3 Dept. Request: $80,000 (1 = highest, 2 = second highest, etc.) Fiscal Year: 2026 Submitted by:Paul Anderson Department:Water Proposed Funding Source(s):Retained Earnings Project Description: Replace existing 3500 4x6 Utility Truck Project Justification and Purpose: Vehicle is anticipated to need replacement Cost Estimate & Project Timeline: To be purchased when funds are available Estimated Annual Expense or Staff Time Impacts (Increase or Savings): NA GOLF DEPT. TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Maintenance Building Design Department Priority Ranking: # Original Dept. Request: $ 100,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: To hire an architectural firm to design a new/upgraded maintenance building. Project Justification and Purpose: This project will allow us to bring in a team with expert knowledge with regards to maintenance facilities at a golf course. Currently, our maintenance facility is in need of major repair or replacement. This money will allow us to determine which option will be best for the golf course. Cost Estimate & Timing: We would look to have someone on site in the spring of 2023. Estimated Annual Cost or Savings of Operation and Maintenance: This upgrade will help save money in electricity and will mean less upkeep in the coming Fiscal Years. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $100,000 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Maintenance Building Construction Management Department Priority Ranking: # Original Dept. Request: $ 25,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: To pay for costs associated with the management of the maintenance building construction. Project Justification and Purpose: This money would go towards associated costs needed for the upgrade or building of a new maintenance building at the golf course. Cost Estimate & Timing: This money would be needed when project begins in the fall/winter of 2022/2023 Estimated Annual Cost or Savings of Operation and Maintenance: There would be no annual savings, but would ensure the project was being completed properly. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 $25,000 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Maintenance Building Replacement Department Priority Ranking: # Original Dept. Request: $ 381,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Capital Stabilization/Debt Project Description: To hire a company to upgrade/replace the current maintenance facility at the golf course Project Justification and Purpose: These monies would be used to replace or upgrade the current maintenance buildings on property that are 36 and 21 years old. Cost Estimate & Timing: We would be looking to have a company in place in the fall/winter of 2023/2024. Estimated Annual Cost or Savings of Operation and Maintenance: This upgrade will help save money in electricity and will mean less upkeep in the coming Fiscal Years. This will also create a better, more efficient work environment for our maintenance staff. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 $130,000 2025 $127,000 2026 $124,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Irrigation Well #2 Reconditioning Department Priority Ranking: # Original Dept. Request: $ 55,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: This is to recondition irrigation well #2 to remove debris that has filtered through the well screen Project Justification and Purpose: This well was installed in 1999 and this process has never been done before on this well. It should be done approximately every 10 years. Once this project is complete it will improve the performance of the well allowing for more gallons per minute of pumping power. Cost Estimate & Timing: $55,000 – November 2022 – March 2023 Estimated Annual Cost or Savings of Operation and Maintenance: There are no additional operational costs or savings, however it should reduce our run times for pump operation. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $55,000 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Sink Hole Repair Department Priority Ranking: # Original Dept. Request: $ 20,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: This is to repair sink holes on the golf course. Project Justification and Purpose: This money would be used to help purchase materials needed to safely repair sink holes that have formed on the golf course over the years. Cost Estimate & Timing: $20,000 – Materials would be purchased throughout the 2023 Fiscal Year. Estimated Annual Cost or Savings of Operation and Maintenance: The repairs will result in safer conditions, which may result in savings in the event of an accident and will also enhance the playing experience. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $20,000 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Cart Path Improvements Department Priority Ranking: # Original Dept. Request: $ 165,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: This project is to repave and repair our current cart paths. Project Justification and Purpose: Many of our cart paths are in disrepair and take away from the overall golfing experience for our customers. Cost Estimate & Timing: $165,000 – This project would be completed in stages, beginning in the fall of 2022 and running through the spring of 2026. The worst portions of paths would be tended to first and we would then follow the inhouse assessments moving forward. Estimated Annual Cost or Savings of Operation and Maintenance: There is no additional annual costs or savings associated with this project, however it would enhance the playing experience for all golfers who play at Captains. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $120,000 2024 $15,000 2025 $15,000 2026 $15,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Kitchen Equipment Department Priority Ranking: # Original Dept. Request: $ 60,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: This money will be used to replace kitchen equipment that is at the end of its useful life. Project Justification and Purpose: The kitchen equipment is owned by the Town and it is the Town’s responsibility to replace. In order to keep a fully functioning restaurant at Captains it is necessary that we replace older equipment in the coming Fiscal Years. Cost Estimate & Timing: The cost is estimates are based off the current list of equipment and when their scheduled date of replacement is. Estimated Annual Cost or Savings of Operation and Maintenance: There would be some annual cost savings in the initial years resulting from less R&M. Most of the new equipment would also be energy efficient resulting in lower electricity and gas bills. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $15,000 2024 $15,000 2025 $15,000 2026 $15,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Maintenance Equipment Replacement Department Priority Ranking: # Original Dept. Request: $ 920,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: This is to replace aging maintenance equipment that has been deferred over the years. Project Justification and Purpose: The equipment being replaced is past its useful life and the added equipment will allow us to maintain superior playing conditions. Cost Estimate & Timing: $920,000 over four Fiscal Years – The new equipment would be purchased during the off season at the golf course each year and be ready for use the next golfing season. Estimated Annual Cost or Savings of Operation and Maintenance: There would be some annual cost savings in the initial years resulting from less R&M and would result in less pieces of machenary being down, Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $225,000 2024 $290,000 2025 $225,000 2026 $180,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Pump House Protection Plan Department Priority Ranking: # Original Dept. Request: $ 150,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: This project will help divert water away from our main pump house. There was a major flood in this pump house in 2017 and this plan would help mitigate the water that is able to reach the pump and electronics inside the pump house. Project Justification and Purpose: This would ensure that the pump and electronics would not have any major damage caused from a severe rain event. Cost Estimate & Timing: $150,000 over two Fiscal Years – The project would occur in two stages, where natural barriers would be created to divert water away from the pump house. The work would be completed in the off season at the golf course. Estimated Annual Cost or Savings of Operation and Maintenance: There are no cost savings annually, however this would help eliminate any costs associated with another flood. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $75,000 2024 $75,000 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Clubhouse exterior painting Department Priority Ranking: Original Dept. Request: $ 45,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: Paint clubhouse, pavilion and pro shop exterior. Project Justification and Purpose: The exterior painting of the clubhouse was last completed in 2010 and is showing a lot wear. Cost Estimate & Timing: $45,000 – late winter/early spring of 2023. Estimated Annual Cost or Savings of Operation and Maintenance: There are no annual costs or savings associated with this project Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $45,000 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Tree Work and Grinding Department Priority Ranking: # Original Dept. Request: $ $20,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: Tree work to include trimming and thinning. Grinding of all stumps and trees. Project Justification and Purpose: Tree work to include thinning and trimming. Rental of a bucket lift needed for higher work. Grinding of stumps etc. will clear all piled trees and provide mulch for the course and DPW. This is a continuation of a project started in FY22. Cost Estimate & Timing: $20,000 for FY23 and FY24. Estimated Annual Cost or Savings of Operation and Maintenance: Creating a more beautiful and playable golf course will increase revenue. The grinding project will provide tons of mulch which will be used in many areas of the courses, including the Pump House Protection plan. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $20,000 2024 $20,000 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Irrigation Replacement Design Department Priority Ranking: # Original Dept. Request: $ 45,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: To hire an irrigation firm to design a new 36 hole irrigation system for Captains Golf Course. Project Justification and Purpose: This project will allow us to bring in a team with expert knowledge with regards to irrigation systems at a golf course. Currently, we have two systems that are 23 and 17 years old. The replacement of the entire irrigation system would create a more energy efficient system and would reduce the amount of water needed to properly maintain the golf courses. Cost Estimate & Timing: $45,000 – This project would take place over the winter months of 2022/2023 Estimated Annual Cost or Savings of Operation and Maintenance: This upgrade will greatly reduce the amount spent on R&M irrigation as well as being more energy efficient. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $45,000 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Irrigation System Construction Management Department Priority Ranking: # Original Dept. Request: $ 90,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: To pay for costs associated with the management of the irrigation system construction. Project Justification and Purpose: This money would go towards associated costs needed for the replacement of the 36 hole irrigation system at Captains. It would be spread out over a two year period for the duration of the project. Cost Estimate & Timing: This money would be needed when the project begins in the fall/winter of 2024/2025 Estimated Annual Cost or Savings of Operation and Maintenance: There would be no annual savings, but would ensure the project was being completed properly. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 2025 $45,000 2026 $45,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Irrigation Replacement Construction Department Priority Ranking: # Original Dept. Request: $ 600,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Debt Project Description: To hire an irrigation firm to replace our 36 hole irrigation system for Captains Golf Course. Project Justification and Purpose: This project will allow us to bring in a team with expert knowledge with regards to irrigation systems at Captains Golf Course. Currently, we have two systems that are 23 and 17 years old. The replacement of the entire irrigation system would create a more energy efficient system and would reduce the amount of water needed to properly maintain the golf courses. Also, It would allow our irrigation technician the ability to stock parts that are the same for the entire system as opposed to two different systems. Cost Estimate & Timing: $600,000 – This project would take place over the winter months of 2025/2026. Estimated Annual Cost or Savings of Operation and Maintenance: This upgrade will see minimal R&M over the first several years as well as allowing the system to operate more efficiently, while still producing the same, if not better conditions. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 2025 $300,000 2026 $300,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Tee Box Renovations Department Priority Ranking: # Original Dept. Request: $ 80,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: Creating multiple new forward tees to help us align with the recommendations of the USGA study. We will also be leveling many of the existing tee boxes. Project Justification and Purpose: The creation of a new set of forward tees will make the courses more enjoyable for those higher handicap golfers. The leveling and overall repairing of the existing tee boxes will make the golf courses more enjoyable and appealing to all players. Cost Estimate & Timing: $20,000 each for FY23 through FY26 – These projects would be done in-house during the off season months at the golf course. Estimated Annual Cost or Savings of Operation and Maintenance: The cost of in-house work on new tees will save approximately $2,000 per tee. There will be increased revenue based on a higher return rate of daily fee players. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $20,000 2024 $20,000 2025 $20,000 2026 $20,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Pro Shop Furnishings Department Priority Ranking: # Original Dept. Request: $ 15,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: These monies would be used to replace the current pro shop displays which are over 20 years old and are showing a lot of wear. Project Justification and Purpose: In order to create a great impression we need to have furniture and displays that are in good shape and project the touch of a top notch facility Cost Estimate & Timing: $15,000 – to be completed in the winter of 2022 Estimated Annual Cost or Savings of Operation and Maintenance: There will be no cost savings, however the overall look of the pro shop will be enhanced. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $15,000 2024 2025 2026 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Clubhouse Surrounds Improvements Department Priority Ranking: # Original Dept. Request: $ 80,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description:Make improvements to the areas of the golf course nearest to the clubhouse. Project Justification and Purpose: The areas of the golf course that golfers see when they first arrive have become worn and unsightly and do not project a good image of Captains Golf Course. These areas include the bag drop, the starters shed, fencing, signage and themed accoutrements. Much of these must be replaced or in the case of the starters shed have major repairs performed. Cost Estimate & Timing: $80,000 – Starting in FY23 through FY26 during the slow season. Estimated Annual Cost or Savings of Operation and Maintenance: There will be less R&M and patchwork for the starter’s shed and bag drop area. We expect increased revenue from returning golfers over the next several years. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 $20,000 2024 $20,000 2025 $20,000 2026 $20,000 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026 NEW REQUEST FORM PROJECT NAME: Driving Range Improvements Department Priority Ranking: # Original Dept. Request: $ 100,000 (1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ Submitted by: Jay Packett Department: Golf Proposed Funding Source(s): Golf Reserves Project Description: To make upgrades at our driving range facility. Project Justification and Purpose: The driving range has been an area that has been pushed to the side for many years. There is work that needs to be done to the range shed, teaching building, bunker, tee box and surrounding areas. These projects will create a better experience for the golfers as well as offering as many amenities as possible. Cost Estimate & Timing: $100,000 – to be conducted in the fall/winter/spring of 2023/2024. Estimated Annual Cost or Savings of Operation and Maintenance: Cost savings will include less R&M on the entire driving range facility. Fiscal Year Dept. Request/Proposed TA Recommended/Plan 2022 2023 2024 $100,000 2025 2026