Loading...
HomeMy Public PortalAboutMinutes_City Council Meeting_06252019" " " CITY COUNCIL REGULAR MEETING IONA COMMUMTY CENTER JUNE 25, 2019  7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, Council Member Peter Wadsworth, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Treasurer Amy Sullivan and City Clerk Keri West. ABSENT: None. VISITORS: Jolyn Louk, Angela Fransen, Kevin Casper, Tony Glenn, Jacob Hancock, and Roger Nielson. Mayor Gubler welcomed everyone and Public Works Director Prouse led the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of May 21, 2019 were reviewed. Special City Council Meeting Minutes of June 4, 2019 were reviewed. Town Hall Meeting Minutes of June 13, 2019 were reviewed. Council reviewed the finance reports for the period ending May 31, 2019 (67% of the fiscal year elapsed). The City had $758,670.94 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented. Council Member Wadsworth seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: Mayor Gubler requested a motion to add the General Water System Discussion to the Regular Meeting Agenda. Council Member Thompson made a motion to add to the agenda a discussion regarding the Water Project in Iona to discuss change orders with Dave Noel, the engineer over the project, who was not in attendance at the Work Meeting. All in favor. Motion carried. Public Hearing- Conditional Use Permit Application, Peter Wadsworth, In -Home Case Management Business  Council Member Wadsworth recused himself from consideration of this matter and approached the podium as a private resident. Mr. Wadsworth stated he has a case management business he has run for 20 years and is seeking a Conditional Use Permit to continue his business out of his home in lona. Mr. Wadsworth continued by saying the only aspect of the business conducted in his home is the paperwork. He receives maybe 4-5 visits per year from clients. Council President Geray stated in the City Code, a home occupation is not allowed as a Conditional Use in the R-1 Zone. Attorney Rawlings stated Mr. Wadsworth may need to seek a Variance, rather than a Conditional Use Permit. Discussion continued regarding the necessity of Conditional Use Permits and Variances as stated in the Iona City Code. Mayor 1 " Gubler directed Attorney Rawlings to review and present options on how to edit this subject in the City Code at the next City Council Meeting. New Business License Application- Peter Wadsworth DBA Associates for Family Independence, Inc.  Council President Geray stated this item cannot be addressed until the City Code edits have been approved as per the earlier discussion. Public Hearing- Amended Plat Application, H&H Property Investments, 5036 E. Walker Avenue extending to Denning Avenue, Re -Plat the parcel to three (3) lots, each over .335 acres  Mr. Jacob Hancock with H&H Property Investments approached the podium and stated this property is on the north side of Denning Avenue. Mr. Hancock continued by saying they would like to split the existing lot into 3 lots; one (1) lot would remain the same width on Walker Avenue, the other half of the lot would be split into two (2) 0.335 acre lots on Denning Avenue. Clerk West stated the plat submitted has not been reviewed by the City Engineer and any approval would need to be contingent upon that review and acceptance. Mayor Gubler asked the audience if anyone was opposed to this action. No comment. Clerk West stated all residents within 300' have been notified and she has received no feedback. She continued and stated this was recommended for approval by the Planning & Zoning Commission. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Amended Plat Application for H&H Property Investments re -platting the parcel from the existing 2 separate lots into 3 lots, pending a satisfactory City Engineer review and approval. Council Member Thompson seconded the motion. Council Member Wadsworth: Abstain Council President Geray: Yes Council Member Thompson: Yes Council Member McNamara: Yes Appointment of Ray Hart to Planning & Zoning Commission  Mayor Gubler stated he has asked Mr. Ray Hart to represent the Area of Impact on the Planning & Zoning Commission. He will be replacing Shane Harrigfeld, who chose not to be reinstated after completing his 3 year term. Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve Ray Hart to the Planning & Zoning Commission. Council Member Wadsworth seconded the motion. All in favor. Motion carried. New Business License Application- John Empey, Ernie's Cafe  Mayor Gubler stated Mr. Empey is seeking a Business License for Emie's Cafe on Main Street. Mr. Empey was not in attendance. Director Prouse stated his concern to consider this item when the obligations have not been met regarding building permits and meeting all building code requirements. Director Prouse also questioned whether the application has been approved by all other officials required in our City Code. Clerk West stated he has been working with the building inspectors, but has not passed all necessary inspections to open the business. Mayor Gubler suggested tabling the application until the business has passed all inspections. 2 " " " Council President Geray expressed concern regarding the wording in the City Code that specifies which businesses require a business license. Attorney Rawlings agreed and stated lona City Code 4-1-1 needs to be reviewed and updated. Council Member Wadsworth made a motion approve the Business License for Emie's Cafe based on the fact that he has requested one, but it is contingent upon him fulfilling all building code requirements and conditions of use that he needs to obtain for said establishment. Motion was seconded by Council Member McNamara. All in favor. Motion carried. Bonneville County Sheriffs Office Contract Proposal  Council President Geray stated he is inclined to meet with the Bonneville County Sheriffs Office (BCSO) and move forward with a full service contract. Council President Geray stated he has spoken with many residents that live near him and he has received a lot of feedback in support of a contract with BCSO. He continued and stated he understands the desire to have community policing with a "home town feel", but the job of the police is to uphold the law. Council President Geray stated his concern for what the lona Police Department cannot do, including 24-hour coverage. He also stated his desire to utilize the $100,000 they would save by contracting with BCSO, to address other areas of need in the City. Council President Geray continued and said the proposed Police Budget for Fiscal Year 2020 is $270,000. The highest contract option with BCSO that includes extra patrol is only $259,000. Resident Roger Nielson (5462 E. Denning Avenue) approached the podium and stated he was not able to come to the Town Hall Meeting due to prior engagements. He expressed his frustration with the current lona Police Department (1PD). He specifically mentioned an incident in his neighborhood with no response from the IPD while they were on duty and the lack of visibility he has of our local officers. Council Member McNamara stated the Chief of Police was let go by the City for instances such as the one Mr. Nielson mentioned. Council Member Thompson stated he has calculated numbers as far as coverage and cost with the IPD vs BCSO. According to his calculations, the City would actually receive more coverage with BCSO. He received reports from Treasurer Sullivan that showed the 1PD logged 437 hours in January of 2019. That equates to approximately 109 hours per week. The contract proposed by BCSO that includes one full-time officer for Iona at 40 hours per week, with an additional 175 hours of weekly coverage is $159,000 annually. This would be significant savings for the City and would increase coverage. Council Member Thompson also stated with BCSO they have consistency and can Insure better coverage for our City without worrying if they are encroaching on our local Police Department. Council Member Wadsworth stated he has confidence that BCSO will do exactly what they say they are going to do. He also stated he is very torn on this situation and can see the pros and cons of both sides. Council Member Wadsworth also stated he has spoken to many of his neighbors that are completely in favor of keeping the IPD. Mayor Gubler stated his hesitation to move forward with a contract. He feels that contracts increase every year and the City will lose control over costs. Council President Geray stated the Iona Police Department costs also increase every year. Council President Geray also mentioned the option of doing a trial year with BCSO. If the City uses the savings and sets it aside, we can 3 " " o use that next year to start up the IPD again if we are unsatisfied with BCSO. Discussion continued regarding the contract options with BCSO. Mayor Gubler stated his concern for Officer Hinton. His requirement with a BCSO contract is contingent upon them hiring Officer Hinton. Lieutenant Casper stated they have already spoken with Officer Hinton and he would need to pass all of their background checks and testing before they could officially offer him a job. However, he stated they can begin that preliminary process now to make it a quicker transition if the Council decides to contract with BCSO. Council Member Wadsworth asked if having a probationary period with BCSO was even an option. He also asked if the City was able to designate Officer Hinton as the officer assigned to lona. Lt. Casper stated both of those items are available as discussion, as long as Officer Hinton passes their hiring process. Mayor Gubler asked the Council if they wanted to hold another Town Hall Meeting. Council President Geray stated he doesn't think that is necessary. He continued and stated the Council Members were elected to represent the entire City and a lot of people cannot attend evening meetings. Mayor Gubler suggested having another sit-down meeting with BCSO to go over what level of coverage the City really wants and the opportunity to review the contract proposals prior to a City Council vote. The City Council agreed to hold an unofficial meeting without a full quorum and the BCSO prior to voting on this item at the July 16, 2019 Regular Meeting. Discussion of Mayor's and Council Member's Wages  Mayor Gubler stated if the Council would like to change the wages of the Mayor and City Council, there will need to be a Public Hearing in July to amend the existing ordinance. The amendment would then need to be published prior to August 22, 2019 and the increases would not take effect until January 2020. Mayor Gubler also stated the last time the wages were increased was in 2011. Mayor Gubler also stated the City has received survey results stating all Mayor and City Council wages from every city in the state of Idaho. Clerk West stated results of that survey are in the City Council packets to review. Mayor Gubler proposed to raise the Mayor's salary to $1,000/month and the City Council's salary to $500/month. Council President Geray stated he thinks 100%-I50% pay raises are excessive. Council President Geray continued and said he is not as concemed about the Mayor's increase, but he thinks raising the City Council's salary to $500 is unnecessary. Council Member Thompson agreed and said the highest he would raise the Council Member's salary would be to $300/month. He also stated he understands how much time and work the Mayor puts into the City and does not have a problem raising the Mayor's salary to $1,000, since it has not been raised in 8 years. Mayor Gubler stated he has gone through the whole survey and believes the amount he has proposed is comparable to other cities around the state our size. Council Member Wadsworth stated he supports raising the Mayor's wages to $I,000/month, because he has seen how much time is required in that position. The Council agreed to propose an increase to the Mayor's salary to $1,000/month and the City Council's salary to $300/month. Clerk West stated she will schedule the Public Hearing for the next City Council Meeting on July 16, 2019. Fiscal Year 2020 Preliminary Budget Discussion  Treasurer Sullivan stated she needs to know what increase the City Council would like to include for property taxes. She stated they can request an increase up to 3% every year. She also reiterated information from the auditor that 4 " " " the City needs to begin replenishing their savings account and should be taking the full 3% each year. Council President Geray stated he is hesitant to raise it 3% when property values have already been going up and he does not want to increase property taxes that much for all of Iona land owners. Mayor Gubler stated the City needs to have enough funds in the savings account to pay all expenditures for one year. Mayor Gubler continued and recommended the City take a 2% increase in property taxes. Council President Geray agreed to the 2%. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve a 2% increase. Motion seconded by Council President Geray. All in favor. Motion carried. Iona Days  Clerk West stated Iona Days is July 20tb. She stated the Mayor and City Council Members will all need to be in the parade. Treasurer Sullivan stated Iona Days Chairperson, Larie Elliott, has raised $I 1,392 in donations. General Water System Discussion  Dave Noel with Forsgren and Associates stated construction has continued on Telford Road. He also stated they have received a schedule from the contractor that does not fit the schedule as required by the City. Mayor Gubler stated his concern for the number of days the contractor has not worked and when liquidated damages would apply. Mr. Noel stated this is addressed in Article 4 of the contract with the contractor. Mr. Noel expressed concern regarding the contractor moving dates back that equipment will be available and work will be completed. He continued and encouraged the Council to be determined to keep the contractor on track with the pre -determined schedule. Mr. Noel also stated the City has an obligation to the funding entities to provide inspections showing the project is on schedule. Mayor Gubler stated the City is on board to require the contractor to stick to the schedule. Dave Noel stated the tank project has two pending change orders that the City has requested to modify the contract. He continued and stated the first change order is for $15,000 to change the color of the material to meet the requirements set forth by the Bureau of Land Management. Mr. Noel stated the second change order is to add an access hatch near ground level of the tank. This access hatch will make it easier to do inspections, eliminating the need for a diver. He continued and said the City Council can choose carbon steel, which would cost $20,000, or stainless steel, which would be $22,500. Director Prouse recommended stainless steel. Council Members agreed to add a stainless steel access hatch. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve Change Order #1 for the tank project of $15,000 to cover the color of the fabric. Motion was seconded by Council Member Thompson. All in favor. Motion carried. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve Change Order #2 for the tank project of $22,500 for a stainless steel door on the tank. Motion seconded by Council President Geray. All in favor. Motion carried. STAFF REPORTS: Director Prouse stated the walking path will be delayed 2 weeks due to contractor conflicts with the new middle school. He stated it should be done the first week of August. 5 " " Clerk West stated she attended the annual AIC Conference last week with the Mayor's Youth Advisory Council. She continued and said the youth had a great time, leamed a lot and really appreciated the City's support. She also stated she was able to attend a campaign class and informed the Council that all campaign declarations need to be submitted August 26 -September e. SUGGESTED AGENDA ITEMS: No items presented. Meeting Adjourned at 9:30 p.m. COUNCIL APPROVED: July 16'". 2019 ATTEST: Keri West, City Clerk Dan Gubler. May 6 CM of lora Check Register•lona Check Issue Dates. 6/1/2019 •6302019 Page 1 Jul 10. 2019 09.52AM %1, Report Criteria Report type Summary GL Pend Check Issue Date Check Number Payee Description GL Arrnint Amount 06119 0619 06119 06/19 06/19 06/19 06/19 06119 06119 0619 06/19 06/19 06/19 05/19 06119 06/19 06119 06/19 O6/19 0619 06'19 O6/19 06/19 fA� 06/19 F / 08/19 06/19 06/19 06/19 06/19 06/19 O6/19 O6/19 0619 06/19 06/19 06/19 06/032019 16831 06/05/2019 16842 06/'062019 16843 06105/2019 16844 06/05/2019 16845 O605/2019 16846 0605/2019 16847 06110.'2019 16848 O6/10/2019 16849 06/11/2019 16850 06/112019 16851 06/112019 16852 06112019 16853 06/11/2019 16854 o611/2019 16855 08/112019 16856 06/11/2019 16857 06/11/2019 16858 C6111/2019 16859 06/11/2019 16860 06/12/2019 t6861 06/12/2019 16862 06/12/2019 16863 06/17/2019 16864 06/172019 16865 06/172019 16866 06/172019 16867 06/19/2019 16877 06/19/2019 16878 06/24/2019 16879 06242019 16880 061242019 16881 06242019 16882 06/24.2019 16883 06252019 16884 06262019 16865 Grand Totals. Summary by General Ledger Account Number ALLEN ELDRIDGE LANDON EXCACATING. INC PEAK ALARM POST REGISTER TETON MICROBIOLOGY LAB UNIFORMS 2 GEAR VERIZON WIRELESS FORSGREN ASSOCIATES. INC THE DEVELOPMENT COMPANY KNIFE RIVER A-1 RENTAL - REXBURG BONNEVILLE CO. SOLID WASTE BONNEVILLE COUNTY PUBLIC WORKS H D FOWLER CO INTERMOUNTAIN GAS CO NETBACK. LLC PORTER'S OFFICE PRODUCTS PSI ENVIRONMENTAL REiC BIG DOG SOLAR BONNEVILLE COUNTY PROSECUTOR'S OFF CHEMSEARCH YOUR CUSTOM APPAREL SOURCE ALLEN ELDRIDGE GREG MCBRIDE SNAKE RIVER CUSTOM EMBROIDERY. LLC BRENT PURCELL KATHLEEN NIE LARIE ELLIOTT CABLE ONE HOME DEPOT CREDIT SERVICES LANDON EXCACATING. INC ROCKY MTN. POWER WEX BANK BLACKFOOT C-A.L-RANCH STORES GL Account Debd Credit Proof 10.2010 00 10-41.50 664.43 10.41-55 31350 10.41.75 1.304.60 10.46.80 300.00 10-46.90 1,035 97 10-47-10 5,340 40 10-47-20 6,575,46 10.47-30 580.00 49.623 93- 00 00 00 00 00 00 CO 00 49.623 93 664 43 313 50 1.304 60 300.00 1.035 97 5.340 40 6.575.46 580 00 Building inspections Asphalt patches Otry Security alarm monitonng Public Nobce. Fees Water tests Pohce equipment Cell phones Water Tank Project Project Admm 01-Water ProjeCt Telford Rd Waterline Improveme Tree limb Chipper rental County Dump refuse Night Survey-Stopyield 17- Heal shrink seal-- All Natural gas -heating Office PC's backup Office supplies Dumpsters-Spnng Clean up Chains/ repair Reimburse 1-Soar permit lee Otny. Retainer Services Boiler water treatment program 2019 Baseball T-Shirts. hat. 8 vrs Building inspections Mechanical Inspections Iona Day Fun Run shirts Electrical Inspections pay Replaced fence -snowplow damag Iona Day Chair revnbursements mtemet Maintenance supplies Main St. Improvements -New Man Street ugms - A I l ?owe., Police-Fuei4 Public aorks Telephones Pistol Gnp Gun 8 14" Bar/chain c 104720 839.00 104710 2835 00 104150 117.78 104155 313.50 514710 75.00 104690 39.99 104690 580.23 514180 21.558.00 514150 19.600.OD 514820 54,140.50 104730 580.00 104710 t4500 104820 240 34 104710 538 94 104175 242.75 104150 75.00 104150 651.32 104710 625.27 104710 318.36 104720 BO 00 104680 300.00 514710 204.17 104950 98.25 104720 1.626.00 104720 2.693.76 104770 375.00 104720 1,290 00 104710 14000 104770 202.78 104150 142.31 104710 144.34 104820 32,726.80 104175 6.547.32 104690 773.41 104150 218.60 104710 84.97 151.163.69 M = Manual Check. V = Void Check City of Iona Check Register - Iona Check Issue Dates: 6/1/2019 - 6/30/2019 Page: 2 Jul 10, 2019 09:52AM GL Account Debt Credit Proof Grano Totals Dated: Mayor: City C 10-47.70 811.78 00 811.78 1048-20 32.757.14 .00 32.757.14 1049-50 98,25 .00 98.25 1049.40 42.40 00 42.40 51-2010 .00 101.539.76- 101,539.78- 5141-50 20.104.79 00 20,104.79 5141.75 5,485A7 .00 5485.47 5141.80 21,558.00 00 21.558.00 5147-10 251.00 .00 251.00 5148-20 54.140.50 .00 54,140.50 151.163.89 151.163.69. .00 .1u�y /,d 7__0i7 Gay 7IGLeg9 Report Criteria: Report type: Summary M = Manual Check. V = Void Check