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HomeMy Public PortalAboutCPC packet 022322Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA February 23, 2022 at 4:00 PM (Remote Participation Only) This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Community Preservation Committee Faythe Ellis Chair Sharon Marotti Vice Chair Elizabeth Taylor Clerk Roland Bassett Jr. Bruce Evans Peggy Jablonski Sarah Robinson Paul Ruchinskas CPC Assistant Beth Devine 1.Call to order 2.Declaration of a quorum 3.Meeting participation statement 4.Discussion and possible vote on financial award, conditions and liaison for the Brewster Historical Society Application for $22,616.50 to digitize the Ellen St. Sure research collection 5.Discussion and possible vote to extend Brewster Affordable Housing Trust $100,000 grant (expired on 12/3/18 until 12/31/23) 6.Approval of minutes from 1/12/22, 1/26/22 and 2/9/22 7.Discussion and possible vote on award letters: a.Pennrose/Cape Cod Five b.Community Development Partnership/Lower Cape Housing Institute c.Town of Brewster Housing Coordinator 8.Discussion of Warrant Article Draft 9.Discussion and possible vote on 2021 CPC Annual Report draft 10.Election of Committee Vice Chair 11.Update on Brewster Housing Authority representative appointment to CPC 12.Project Updates 13.Announcements 14.Items that could not be reasonably anticipated by the Chair 15.Next meeting 3/2/22 at 4PM 16.Motion to adjourn Date Posted: Date Revised: To: CPC Members Re: 2022 Spring TM applications/Brewster Historical Society From: Faythe Ellis, Chair 2/20/22 1. Link to Applications. Historical Society application begins on page 134. From: Shirin Everett Sent: Monday, January 10, 2022 8:39 PM To: 'Faythe Ellis' Cc: Beth Devine Subject: RE: CPA eligibility - Historical Society application Hello Faythe, As you know, CPA funds may be used to preserve historic resources; “historic resources” are defined in the CPA as “a building, structure, vessel real property, document or artifact that is listed on the state register of historic places or has been determined by the local historic preservation commission to be significant in the history, archeology, architecture or culture of a city or town”. In turn, “preservation” is defined as acts that help prevent injury or harm to historic resources. In my opinion, the CPC may fund the application submitted by the Brewster Historical Society if the documents that they wish to digitize – the St. Sure family records – are considered significant in the history, culture, architecture, or archeology of the Town by the Brewster Historical Commission, and one of the purposes of the project is to protect such records from injury by the physical handling of these resources. I note that many communities have used CPA monies to digitize significant historic or historical documents in order to protect the documents from injury or harm. Please contact me if you have any further questions regarding this matter. Shirin Shirin Everett, Esq. KP |LAW 101 Arch Street, 12th Floor Boston, MA 02110 O: (617) 654 1731 F: (617) 654 1735 severett@k-plaw.com www.k-plaw.com Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701, ext. 1169 Fax: (508) 896-8089 MEMORANDUM TO: Brewster Affordable Housing Trust Fund FROM: Jill Scalise, Housing Coordinator & Donna Kalinick, Assistant Town Administrator RE: Request of Extension of Community Preservation Act Housing Trust Grant DATE: January 10, 2022 Background: On December 3rd, 2018, Brewster Town Meeting approved a $100,000 Community Preservation Act (CPA) award to the Brewster Affordable Housing Trust. The funds were allocated to the Housing Trust “to acquire, create, preserve, rehabilitate (only for housing acquired or created using CPA funds), and/or support (the foregoing, the “Permitted Purposes”) community housing in the Town of Brewster.” According to the Grant Award Letter: “The funds can be used for the Millstone Road pre-feasibility and pre-development expenses along with other CPA eligible opportunities/activities that may arise with the exception of administrative expenses.” “The funds need to be expended by December 31, 2020.” The Housing Trust has allocated and spent the funds in the following manner: $25,000 allocated for pre-development of Community Housing Property at 0 Millstone Road. And for the preservation of affordable housing (prior to Preservation of Affordable Housing CPA grant in November 2019) • $12,500 spent- Community Engagement Consultant for Community Housing at 0 Millstone Road. • $7,250- Watershed Analysis for Community Housing Property at 0 Millstone Rd. • $528- Legal fees for the Community Housing Property • $600- appraisal of 212 Yankee Drive in 2019 Spent= $20,878 Office of: Housing Notes: • Proforma evaluation funding was approved at 01.06.2022 Trust meeting. • $10,000 grant received from Mass Housing Partnership for third-party technical assistance as well as additional direct assistance from MHP for pre-feasibility study and preparation of RFP. $75,000 allocated for Rental Assistance Program. • A $75,000 contract was executed with Housing Assistance Corporation (HAC) to manage the program in August 2020. The Town is billed, and charged, only after assistance payments are made from the Brewster Rental Assistance Fund. Brewster funds are only used after all other funding possibilities have been exhausted. • From 7/1/20 – 11/30/21, HAC provided $303,292 to Brewster residents for rent and mortgage assistance. This included $6,300 paid from the Rental Assistance Program funds. Spent=$6,300 While the $100,000 in CPA funds have been allocated, they have not been officially spent at the present time. At their January 6, 2022 meeting, the Housing Trust voted unanimously to request an extension of the grant to December 31, 2023. Request from the Housing Trust: The Housing Trust requests that the Community Preservation Committee extend the grant period of the December 3, 2018, $100,000 grant award for the Housing Trust until December 31, 2023. Community Preservation Committee Minutes of January 12, 2022 Page 1 of 4 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, January 12, 2022, at 4:00 p.m. MEETING MINUTES OF JANUARY 12, 2022 Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Sarah Robinson, Peggy Jablonski (4:05PM) Absent: Barbara Burgo Also Present: Cynthia Bingham, Select Board; Jenn Goldson, JM Goldson; Jamie Shalvey, JM Goldson Chair Faythe Ellis called the meeting to order at 4:02 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Approval of Minutes from 12/22/21 Paul said page 2, item C – he is on the Board of the Community Development Partnership Motion is for the Lower Cape Housing Institute Bottom of page 2, funds “used” not unused Motion to approve Minutes from 12/22/21 with those edits. MOVED by Roland Bassett. Seconded by Paul Ruchinskas. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – abstain, Chair Ellis - yes VOTE 7-yes 0-no 1-abstain Sarah Robinson abstained because she was not at that meeting. 2.Discussion and possible vote on payment and source of payment for Open Space consultant and appraisal fees of $6,000 Elizabeth said these are monies will be used to pay for a preapplication appraisal for a parcel of land on the east side of Brewster, and to apply for a land grant for this property. We will be applying to the CPC next June to take to the following Fall Town Meeting. We have to go to the Select Board first to get approval before we can start to think about any land acquisition. Faythe said it seems that there are two separate fees being requested. Consultant fees of $4500 which is due in July 2022 will be for FY23 for payment. The other of $1500 is what you are looking for from Approved: VOTE: Community Preservation Committee Minutes of January 12, 2022 Page 2 of 4 FY22 from Administrative Expenses. Elizabeth said the work will be done before Mark Robinson gets the application done in June. So, we may need to approve it now. Bruce said he thinks the arrangement with Mark has worked well for a number of years. Sarah is curious regarding the request about the narrative appraisal report. This type of report is commonly used for complex properties, which looks like a more comprehensive and expensive report and wonders why if it is a parcel of land. Elizabeth said we need a basic appraisal and when we apply to the State for grant funds, they require a more comprehensive report. Sharon said she didn’t recall historically any request for funds before an application was even submitted. Paul said he does remember doing this in the past. Faythe said we should get more information regarding the payment schedule before we vote on that. Table the $4500 for our next agenda, but we will vote on the appraisal. Motion to approve $1500 from FY22 Admin Expense to pay for the appraisal expense related to the Burk Parcel. MOVED by Paul Ruchinskas. Seconded by Sharon Marotti. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no 3.Review and discussion of updated draft CPA plan with Jenn Goldson The Committee reviewed the draft and discussed with Jenn Goldson. Paul said under Overall CPA Goals, number 3, he was thinking that it should say, Community Vision Plan and other relevant community plans, goals, and initiatives to subsidize the Pond Parcel. Bruce said saying Brewster is a tourist destination isn’t quite right. He feels it is more of a seasonal destination, more wealthy investors that see their second homes as part of their investment portfolio. Peggy said she was wondering the same thing, perhaps adding something about second-home ownership. Faythe said there are second homeowners and non-resident owners in the Town of Brewster – perhaps non-resident taxpayers. Jenn Goldson said she would change that in a couple places in the draft plan. Sarah said that obviously there are a lot of tourists coming here because we have such a large percentage of rental properties. We may not want to say, “tourist destination,” but it is an area where tourists come. Jenn Goldson said it would be more of the impact of the vacation rentals on Cape. Sharon said we have part-time residents and many vacation rentals. Jenn Goldson said they would work on that and got the gist of what they want. Faythe noted, for committee discussion, to make sure that any formula change - it needs to be made clear that it is not only a Town Meeting decision, but also a ballot decision. She wondered if it does not pass, what happens then? Jenn Goldson said they would add that in somewhere to show that scenario. The Committee went through the document discussing any questions they had, and Jenn Goldson also asked specific questions where things were not clear, for her, to make sure the document made sense to all parties. Faythe and Jenn Goldson said they will have a phone meeting shortly to go over any small details. Faythe thanked Jenn Goldson for her good work and impressive draft CPA Plan document. Community Preservation Committee Minutes of January 12, 2022 Page 3 of 4 4.Discussion and possible vote on completeness, timeliness, and CPA eligibility for the following funding application: Historical Society Digitization of Ellen St. Sure Collection - $22,616.50 Faythe read out the Legal Opinion as to CPA eligibility to the Committee and anyone listening in to the meeting: As you know, CPA funds may be used to preserve historic resources; “historic resources” are defined in the CPA as “a building, structure, vessel real property, document or artifact that is listed on the state register of historic places or has been determined by the local historic preservation commission to be significant in the history, archeology, architecture or culture of a city or town”. In turn, “preservation” is defined as acts that help prevent injury or harm to historic resources. In my opinion, the CPC may fund the application submitted by the Brewster Historical Society if the documents that they wish to digitize – the St. Sure family records – are considered significant in the history, culture, architecture, or archeology of the Town by the Brewster Historical Commission, and one of the purposes of the project is to protect such records from injury by the physical handling of these resources. I note that many communities have used CPA monies to digitize significant historic or historical documents in order to protect the documents from injury or harm. Shirin Everett, Esq. Motion to refer this application to the Historical Commission for review and recommendation. MOVED by Roland Bassett. Seconded by Bruce Evans. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no 5.Project Updates a.Cape Housing Institute seminar b.Habitat for Humanity Red Top Road c.Other a.Cape Housing Institute seminar Faythe said she would suggest to anyone interested, to please sign up and spread the word. b.Habitat for Humanity Red Top Road Faythe included in the packet the quarterly update for the Red Top Road project. She really likes this format for quarterly updates, very well organized. c.Other Stony Brook Retaining Wall project – Faythe included an update from Chris Miller in the packet and said the project is moving along, albeit slowly. More details will be forthcoming. Dog Park status – Sharon said she got an update yesterday – the roadway base course paving is complete, the granite curbing has been installed, concrete for the sidewalks and plaza have been completed, fencing installation is continuing over the next few months, the small and large dog park perimeter sidewalk is complete, the DPW has provided filling and grading assistance within each of the Community Preservation Committee Minutes of January 12, 2022 Page 4 of 4 dog parks, the play mound construction is scheduled to get under way in the next couple of weeks, the DPW has coordinated the fire hydrant locations with the Fire Department, the DPW is working with the contractor to coordinate the final schedule for spring completion, and they are also working with Jessica Thomas on the plantings. The final paving, course, plantings, irrigation, and seeding will be completed in the Spring. They have received the entire grant funds from Stanton, $225,000, and it has been spent. They are now into CPA funds, and about $20,000 has been spent. 6.Announcements - none 7.Items Chair could not reasonably anticipate - none 8.Next meeting: January 26, 2022 at 4PM MOTION made by Elizabeth Taylor to adjourn the meeting at 5:23 pm. Sarah Robinson second. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review. Community Preservation Committee Minutes of January 26, 2022 Page 1 of 6 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, January 26, 2022, at 4:00 p.m. MEETING MINUTES OF JANUARY 26, 2022 Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Sarah Robinson, Peggy Jablonski Absent: Barbara Burgo Also Present: Cynthia Bingham, Select Board; Donna Kalinick, Assistant Town Administrator; Jill Scalise, Housing Coordinator; Rio Sacchetti, Pennrose; Matthew Di Santo, Pennrose; Andrea Aldana, Cape Community Development Partnership Chair Faythe Ellis called the meeting to order at 4:02 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.CPC Member resignation – Barbara Burgo Faythe began by saying Barbara Burgo sent in her resignation from the Committee. Barbara represented the Brewster Housing Authority on this Board, and we will be waiting for them to send a representative in her place. Faythe went on to say that she is very grateful for Barbara’s service to the Town on this Committee and is very appreciative to what she brought to her role. Barbara is following one of her passions, and Faythe is very happy for her and wishes her well in the future. Elizabeth thanked Barbara for the time and energy she spent on the Committee. We will miss her; she kept us on our toes with all things diversity! 2.Financial Update Sharon said we got our final match figure from the State. We had budgeted for $162,668 and the actual figure is $578,793. Considerably higher than what we had budgeted. The sheets still stay with the original projection of what was voted on at Town Meeting, but she has added the numbers at the bottom to see what impact this money will have on these balances at year end. Going into FY23, she stayed with the projected balances of the Town Meeting approved numbers, but again added the new balances at the end of FY22 and how they will impact those balances. If we at least were to get the additional 25% that is projected for FY23, we will end up at the end of the year with over $2M in Open Space, $102,782 in Housing, $617,047 in Historical, $382,512 in Budgeted Reserve, and an additional $475,442 for the Undesignated Fund Balances – the previous budgeted reserve rolled into that. Also, those balances include the requests we have for Spring Town Meeting. All very good news. Faythe said that there was some back and forth between the Town Administrator and the Town Finance Director, and we now Approved: VOTE: Community Preservation Committee Minutes of January 26, 2022 Page 2 of 6 anticipate the State Grant of $192,400 that we received is not going to be held out separately in FY23 but be part of the Open Space unreserved fund balance at the beginning of FY23. 3.Discussion and possible vote on financial awards, conditions, and liaisons for the following applications: a.Pennrose Cape Cod 5 - $100,000 b.Lower Cape Housing Institute - $15,000 c.Housing Coordinator - $66,900 a.Pennrose Cape Cod 5 – Rio Sacchetti and Matthew Di Santo presented. Rio Sacchetti thanked the Committee for having them present tonight. He shared his screen to review his PowerPoint presentation. They gave this presentation to the Housing Partnership the other night. Pennrose is an Affordable Housing Developer headquartered in Philadelphia. He is based in Boston. They focus primarily in MA, CT, and RI. They have a large portfolio of similar projects. They are long-term owners and self-manage all their developments. Their approach to housing projects is a collaborative approach working with the towns and communities and what they are looking to put in their towns. This particular site is currently owned by CC5 and is under agreement with Pennrose. They will close and begin development once all the financing is put in place. A lot of the financing is from the State and local CPCs. They worked closely with the Town of Orleans to help get the best design which will work for all stakeholders. They have the 40B Permit in hand since the spring of 2021. Their development approach is to keep the existing building and expand on it to increase the number of units on the site to make it efficient. The plan is to add to the existing building and add new construction of town homes separately. There is a mix between 1-, 2-, and 3-bedroom units. There will be a total of seven 3-bedroom units. 62 residential units in total, 52 of which will be deed restricted affordable units – 9 of those will be made even more affordable as they are applying to the State to get subsidies as well. The other 10 units are workforce units – above the typical affordable housing requirements for income, up to 120% AMI for the area. These are for people who don’t qualify for affordable housing in the area but will be helped in financing from MA Housing which has a new workforce program. There will be a great mix in the complex. Faythe said the Housing Partnership did recommend this project to the CPC. Sarah said the conversation at the Housing Partnership was favorable by nature. There were questions about on- site property management and potential rental amounts. She wanted to ask what percentage of residents were Eastham residents that occupied their building in Eastham? Jill Scalise said there was a discussion about local preference and regional preference – there was 65% local preference for Eastham and 10% for surrounding towns who had contributed. Rio Sacchetti said 28% of the initial units were occupied by Eastham residents. 56% of units were households from neighboring towns. Paul said he thinks it is an excellent project – especially using an existing building. He mainly wonders about local preference. Rio Sacchetti answered it would be the 65% local preference and 10% regional. Paul said his concern is that the CPC is going through their planning process, and the language for regional projects is that it provides a clear community benefit and include contributions from other towns. He would prefer to have no local preference whatsoever. The CPC has been successful in funding affordable housing developments in other communities. Paul said they haven’t had a regular affordable rental development come before the Committee and thinks the 65% preference for Orleans might be hard to pass at Town Meeting. Maybe a plain regional preference up to 70% or lowering the percentage – the 10% preference for the other towns might prove difficult to pass. Rio Sacchetti wasn’t sure of the existing Community Preservation Committee Minutes of January 26, 2022 Page 3 of 6 agreements but thinks that probably is the case. He will investigate it further but doesn’t think there is much flexibility there. Sharon asked about the other towns that have awarded funds to date. Rio Sachetti said there was Orleans, Eastham, and Provincetown. They have applications under review with Harwich, Chatham, and Truro. We will be submitting to Wellfleet later this year. Jill Scalise said to follow-up on local preference, it means – living, working, or having a child in a local school. Bruce wondered if the 3-bedroom units were rental units as well, there is no home ownership opportunity. Rio Sacchetti answered, yes, that is correct. Peggy is also concerned about the regional percentage of 10%. Faythe also had questions regarding how it benefits Brewster and knows this will come up when the CPC goes in front of other committees, and we need to have an answer for them. She wanted to make sure Pennrose understands we will be requiring an affordable housing restriction. Faythe wondered if anyone on the Committee had reviewed the legal opinion and asked them to speak to the questions therein. CPA funds may be used on new construction but not to rehab the existing building. Paul said that his recollection of the legal opinion is that if the CPC deemed it in support of community housing, the funds could also be applied to the rehabilitation of the existing building. There would be a way of structuring the legal opinion to include the rehabilitation of the existing building and new construction. Sharon read the legal opinion. Faythe said the ask is $100,000 and we normally include an additional sum to cover additional expenses in the range of $5,000-$10,000. Sharon and Paul thought $5,000 would be sufficient. Faythe was also comfortable with that amount. Peggy asked if all the other towns were asked for the $100,000. Rio Sacchetti answered yes. Peggy wondered if the Committee would consider reducing the amount of the award. Sarah said she was unsure of the rationale of a decrease. Peggy answered there should be more of an opportunity for the other towns - if all the CPCs vote to extend $100,000, that’s getting close to $1M in funding and for 10% preference for all the other towns, that seems too low. Paul suggested somehow addressing this in our Conditions in the award letter. Faythe would like to see our contribution being comparable to other towns. Rio Sacchetti said although they applied for $100,000 from all the towns, Provincetown did not award that, they awarded $20,000 and their rationale was that their community is smaller with less available CPC funds, and they were currently providing significant funding to two other housing projects. Motion to vote to accept the application from Pennrose LLC for CPA funding in the amount of $100,000 with an additional $5000 of related administrative expenses to fund the project for 62 family rental units being developed in Orleans, MA. MOVED by Sharon Marotti. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – abstain, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – abstain, Sarah Robinson – yes, Chair Ellis - yes VOTE 6-yes 0-no 2-abstain Conditions we would like to see related to the preference for the project - Sharon is curious with the 8 towns involved – is it 10% of the 52 units that are not part of the workforce or is it the entire 62. Rio Sacchetti answered 10% of the total units. Sharon said this is a first time for a regional project for the Committee, and she doesn’t see why we wouldn’t want to contribute to this project. Donna Kalinick wanted to make a general observation that if you calculate the per unit costs of this development, it is $468,709 for one unit. So, if you look at it from that perspective, $100,000 is a significant contribution, but she wanted to put it into perspective. Paul Community Preservation Committee Minutes of January 26, 2022 Page 4 of 6 said in terms of Conditions, the Brewster Woods award letter can serve as a template for this – tenant selection plan to include something along the lines of including some regional preference. The mortgage would be for construction completed or for new construction. We would hold $10,000 until the certificate of occupancy was obtained on the units, request reports every 3 months, and to have the project completed by June 30, 2025. He recommends drafting an award letter with this similar set of conditions to Brewster Woods. The Committee decided to re-vote the motion with those conditions. Amended motion to approve the Pennrose LLC application for the affordable housing units being built in Orleans, MA for $100,000 with an additional $5000 for administrative and miscellaneous expenses with the conditions just stated by Paul Ruchinskas. MOVED by Sharon Marotti. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no Motion for the source of funds to be Budgeted Reserve for CPA with the liaison for the project to be Sharon Marotti. MOVED by Roland Bassett. Seconded by Bruce Evans. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no b.Lower Cape Housing Institute - Andrea Aldana presented. Andrea Aldana said this is the second two-year request of $7500 per year - $15,000 total. The Lower Cape Housing Institute provides technical assistance and peer to peer learning focused on municipal officials and town staff in advancing housing initiatives across the region. We measure 4 key outcomes detailed in the proposal. A couple of updates – they recently received questions about the format – they are planning to continue with a hybrid model going forward - with maintaining a virtual format to have a broader reach across the region. Their intention is to shift the regional peer group meetings back to in person as soon as they are able. Also, we are uploading all our workshops to a YouTube channel for free and they are available to anyone attending or not. We are hiring a Community Organizer to support our Housing Advocacy Program and build out our work over the next year. That position will not be funded by this proposal at all, but it does significantly leverage the impact of the Housing Institute and our ability to build more housing in the region. Paul recused himself from voting. Motion to approve the request from the Community Development Partnership to recommend funding for $15,000 for their application for the Lower Cape Housing Institute for two years with the funding to come from Our Housing Allocation with Faythe Ellis as liaison. MOVED by Roland Bassett. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 7-yes 0-no Community Preservation Committee Minutes of January 26, 2022 Page 5 of 6 c.Housing Coordinator - Donna Kalinick presented. Donna Kalinick said that this application has been in front of the CPC for the past couple of years. The Committee has the benefit of having the Housing Coordinator attend meetings, give updates, and provide guidance - as she did tonight with questions about the housing application in front of you. The biggest change this year is a request to move the hours from 25 to 30 hours/week. The Housing Program has grown substantially over the last couple of years with the number of both new initiatives and support services. If you look at the Housing Coordinator’s monthly reports, you will notice a steady rise in the number of inquiries she is fielding monthly. At this time, we feel this should be a 30-hour position to handle and assist with all the housing work we are doing currently. When the position went from 19 hours to 25 hours two years ago, the Town agreed to pay the benefits portion. This is a position that is shared between the CPC and the Town of Brewster with the CPC funding the salary portion and the Town paying all the benefit related portion. The request is reflective of what the rates would be in FY23 for this position at the 30 hours – $66,900. As many of you know, her expertise has been quite desirable from outside entities – she has done many presentations – looking to take what we have done in Brewster and extend it to other communities. Motion to recommend approval of the Housing Coordinator application for $66,900 to be funded from the Housing Allocation with Bruce Evans as liaison. MOVED by Roland Bassett. Seconded by Sharon Marotti. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no 4.Discussion and possible vote to approve payment of Community Preservation Coalition $4350 annual dues from FY22 Admin Expense Motion to approve $4,350 to pay the Community Preservation Coalition dues from FY22 Admin Expense. MOVED by Roland Bassett. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no 5.Discussion and possible vote to extend Brewster Affordable Housing Trust $100,000 Grant expired on 12/2/18 until 12/31/23 - defer 6.Approval of Minutes from 1/12/22 - defer 7.Update on planning for 2/9/22 Public Forum on CPA Plan Draft Faythe wanted to let folks know that this meeting will be a Public Forum to review the CPA Plan in the most updated form. We have put notices on the Town Website and on Channel 18. The meeting starts at 4PM and will be led by Jenn Goldson. Community Preservation Committee Minutes of January 26, 2022 Page 6 of 6 Faythe will be attending the January 31st Select Board Meeting to get the word out. She encouraged the Committee to let folks know this meeting will be about the CPA Plan. Paul asked when the latest version will be delivered to the Committee. Faythe answered that she would think before the 31st. 8.Announcements Donna Kalinick said we have hired Barret Planning to assist with the update of the Housing Production Plan which was funded with CPC funds this past November. We expect they will be at the February 10th Housing Partnership Meeting, but it is important for the CPC to participate in the community outreach portions of the update to the Housing Production Plan. It has been the guidebook for which the Brewster Housing Program has functioned, so this update is very important to continue that work. 9.Items Chair could not reasonably anticipate - none 10.Next meeting: February 9, 2022 at 4PM MOTION made by Bruce Evans to adjourn the meeting at 6:12 pm. Elizabeth Taylor second. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review. Community Preservation Committee Minutes of February 9, 2022 Page 1 of 5 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, February 9, 2022, at 4:00 p.m. MEETING MINUTES OF FEBRUARY 9, 2022 Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Sarah Robinson, Peggy Jablonski Absent: Also Present: Peter Lombardi, Town Administrator; Jenn Goldson, JM Goldson Chair Faythe Ellis called the meeting to order at 4:03 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Public Forum and Draft Community Preservation Plan Faythe welcomed everyone and turned the meeting over to Jenn Goldson to review the current plan draft. Jenn Goldson also thanked the Committee and said she enjoyed working with the Town and Committee to develop the draft plan. She then went on to introduce herself and discuss the primary goal of today’s meeting which is to review and discuss the draft plan. Jenn Goldson went over the basics of the Community Preservation Act itself to start. She said the Community Preservation Coalition website gives a lot more information if anyone was interested in looking that up. Jenn Goldson said that Brewster is one of the towns that have spent their CPA funds on many varied projects all around the town – other towns seem to focus on one or two priorities with their CPA funds. She then went into what the minimum statutory requirements are from the Statute – 10% Housing, 10% Historic Preservation, and 10% for both Open Space and Recreation, and 70% unreserved which can be spent in any of the categories in any combination, and up to 5% for administrative costs. Brewster is unusual for having a special funding allocation formula – 50% Open Space, 10% Housing, 10% Historic, 30% for anything but Open Space. Brewster adopted this customized bylaw because the Town wanted to preserve the funding that was part of the landbank. It was thought that it could have some level of funding of what had been anticipated from the landbank. The landbank was set to expire in 20 years from 1998 and has expired. Jenn Goldson then went into the new draft plan for Brewster. Recommended change to the funding formula – this is the biggest policy change and recommendation in the plan. Currently, again, 50% for Open Space, 10% Housing, 10% Historic, and the other 30% can be spent in any of the 3 other categories – Housing, Historic, and Recreation. We are recommending guidelines for a 5-year period. By looking at it over a 5-year period, it gives the CPC flexibility to rebalance in future years. Approved: VOTE: Community Preservation Committee Minutes of February 9, 2022 Page 2 of 5 Remove customized allocation requirement Establish target allocation policy Target allocation policy FY24-FY27 30% for Community Housing 30% for Open Space 10% Historic Preservation 10% Outdoor Recreation 5% to CPC administration costs Remaining 15% - undesignated and can be used to fund projects in any category Overall CPA Goals Prioritize allocation of CPA funding to create and support community housing and preserve open space/natural resources, including multi-purpose projects that address both housing and open space needs. Secondarily, support eligible outdoor recreation and historic preservation projects. Support eligible projects that demonstrate compatibility with community vision and other relevant community initiatives and goals such as the Pond Parcel and Bay Parcel at the former Cape Cod Sea Camps property. Encourage leveraging of CPA funds with other public and private funding as well as donation, bargain sales, and the like. Allocate funding for regional projects that demonstrate clear community benefit and contributions from other communities in the region. Jenn Goldson then went more deeply into the Goals one by one. Community Housing Goals- top 5 priority areas Open Space Goals-top 4 priority areas Historic Preservation Goals- top 3 priority areas Outdoor Recreation Goals- top 5 priority areas Faythe opened the meeting to questions and asked speakers to limit their comments to 4 minutes. Hal Minis – Brewster Conservation Trust Hal Minis first thanked the Committee for all their hard work and effort for the Town. He said they have come to realize that policy conditions have changed, and this is a good step to make those changes. The Brewster Conservation Trust believes the allocation for Open Space should be increased to 40%. Open Space has a high level of community support – particularly in protecting drinking water. The overwhelming support for the Sea Camps property demonstrates the high level of support to protect Open Space. Open Space resources saves the Town money – reducing the need for wastewater treatment. Open Space protects our drinking water -although less than half of Brewster’s drinking water supply areas are currently protected. Also, the bond debt that is part of the CPA funding. Open Space has a significant debt reimbursement component that other sectors don’t share. FY24, the debt reimbursement will be $189,000 – equal to 10% of the total CPA funding. The debt requirements for Open Space are equal to 10% of what would be funded, which means that the current pipeline is restricted to 20% rather than the 30% in the formula. Hal Minis was disconnected from the internet at this point, and Faythe had to move to the next participant. Community Preservation Committee Minutes of February 9, 2022 Page 3 of 5 Chris Miller – Natural Resources Director Chris Miller has been with the Town for 15 years and echoes Hal’s comments. We have been able to leverage State Funds by the ability to use CPA funds as a match to the State funds for purchases keeping the price of these parcels more reasonable. He encourages the Committee to support Open Space purchases for water supply protection and for the environment. Mallory Kender – 20 Scarborough Road She was interested to hear Mr. Minus’ comments regarding Open Space. She supports the changes that were proposed today. The Town’s needs are changing, and it is time to make these adjustments. We need so much in terms of resources to help with Community Housing. With the new formula Open Space and Housing don’t have to be mutually exclusive. She supports this change. John Lamb – 154 Crosby Lane All the causes here are very important. He is on the Conservation Trust. He feels like this fund is to go into our future. The housing challenge is an economic one. At the same time if we lose open space, we lose it forever. The debt has gone down but the need has gone up. Open space is the one thing we can do to improve our climate emergency. We still should prioritize open space to a higher level because that is the way we locally can address the climate issue. We need to minimize development and maximize open space because that will guarantee the long-term future for our children and grandchildren going forward. Irene Szturo - 58 Howland Circle She would very much like to support the comments around Open Space. She believes we should have a tree policy. The number of trees that are disappearing year to year is alarming. There should be a budget for that, not just for the development of housing, but also to replace trees as well. Especially with the frequency of storms and their intensity. Amy Chesnut – 716 Main Street On Board of the Brewster Conservation Trust – she echoes and supports what Hal and John have mentioned. She wants to support the allocation of Open Space increased to 40%. The fact that we are protecting open space, it also protects water resources and protecting it from climate change and using open space for all the ecosystem services it provides. Amy Henderson Follow-up on Hal’s 4th point – funding source, CPA funds are the largest single source of funds for Open Space purchases. Town has leveraged funding from the Brewster Conservation Trust and occasionally, State grants, but CPA funds are critical. Unlike for housing which has multiple state, federal, and private funding sources in addition to CPA funds. Limiting CPA funds for Open Space will curtail the community’s ability to protect its drinking water supply, protect the character of the town, and provide for passive recreation. Donna Kalinick – Assistant Town Administrator This has been a great process and she commends the CPC for going through this process. She wanted to speak as a member of the Affordable Housing Trust. They sent a letter to the CPC in support of the adoption of the State Formula and thanking the CPC for being supportive of the housing requests that have come before the committee. The funds are not just used to build housing. They are also used for critical support services that keep people in their homes – for rental assistance, through preservation of some of the homes on the subsidized housing inventory. Through the Buy-Down program which helps Community Preservation Committee Minutes of February 9, 2022 Page 4 of 5 people get into homes and using CPC funds for rehabilitation of homes on the subsidized housing inventory. She wanted to make sure people understood that when we talk about the money that goes to housing for CPC, it’s not just for new development, it’s for many other areas that are critical to preserve the housing we already have as well. If the new formula is adopted, the balances in each of those “buckets,” will those remain with those funds? There is a substantial balance in Open Space that might be used toward the debt that was just discussed. Faythe answered, if the town changes the funding formula, the current plan is that the balances would carry forward into FY24 even if the allocations change. Amanda Bebrin – 560 Millstone Rd Echo comments of thanks, we are living in a time of complex challenges in the region. She thinks housing and open space at an equal level is an important and critical change to the allocation formula – it is an adequate representation of where we are right now. It is so important to keep people in their homes. As a millennial, she loves our natural resources and enjoys outdoor recreation. If we cannot keep people here, we won’t need those balances down the road. Housing and Conservation have a lot of shared goals. It’s ok for us to care about more than one thing. She would love to see the allocations go ahead as presented in the presentation. Peter Lombardi – Town Administrator One question he has goes to both Housing and Open Space – the timing of those projects is a lot of times outside of the town’s control – he wonders if the allocation is over 5 years, what happens if we get into the 3rd or 4th year and for some reason haven’t seen projects looking for those dollars. How do we pivot recognizing we have set these targets in the new plan? Jenn Goldson answered that that is a good point, and she would suggest the Committee state what they would do as a policy with that going forward. She gave a few suggestions – it is a policy choice. The plan is a guiding document, it will provide guidance, not hard and fast rules or binding legally. Kari Hoffman – Select Board Kari Hoffman said it sounds like there is some flexibility according to what Jenn Goldson said. If that 15% of other, if there are more applications for Housing or Open Space, could that be allocated so that the 30% could be 45% depending on what the need is at that time? Is that an option, so that everybody wins? Peggy answered that by moving away from specific allocations to targets, it allows for flexibility. We spent a lot of time as a committee debating percentages and then coming up with that flexibility. It’s really like a 7-year plan. It will take a couple of years for projects to ramp up and then be presented as a need to the committee. She supports whatever flexibility is possible within the plan to address the needs that come on a rolling basis. Paul echoed what Peggy said. The key point is the flexibility, it’s critical for us to recommend to the town what the priority projects are in whatever category they may be. Elizabeth said as Chair of the Open Space Committee, she would love to stay at 50%. She wanted to say that there weren’t any purchases over the last two years because the Town was working on getting the Sea Camps. If we are going to be at 10%, she likes that the committee will be setting goals. She thinks the flexibility is important. Buying Open Space is not just to protect drinking water, we must remember what is going on with climate change. There may be a lot of land expenditures coming up because we need to do a lot of work on our ponds. There’s a lot involved with expenditures for Open Space. It’s not just to create parks. Jenn Goldson said there are substantive comments regarding policy considerations to discuss now or in the future. Faythe went around the committee to get their thoughts on discussing now or have time to Community Preservation Committee Minutes of February 9, 2022 Page 5 of 5 think it over and discuss at a future meeting. Faythe and the committee agreed to give this some thought, check with other committees, and put this discussion on a future agenda. 2.Announcements Faythe asked Peter Lombardi to speak. Peter Lombardi said we have a Low-Lying Roads Public Forum, working with the Cape Cod Commission on a State Municipal vulnerability preparedness project looking at some of our infrastructure across town – a forum next Tue pm. More info on Town website. Joint meeting of Select Board and Finance Committee next Wednesday pm to go over our 5- year Capital Improvement Plan. Next Thursday pm - Public Forum on the Millstone Rd construction project to give residents an update and get their feedback. The Vision Planning Committee Survey has been launched for feedback from residents regarding the development of a local comprehensive plan. The deadline to return the survey is the end of this month. Available on the website and hard copy in town offices. 3.Matters not reasonably anticipated by the Chair- none 4.Next meeting: February 23, 2022 at 4PM MOTION made by Sharon Marotti to adjourn the meeting at 5:19 pm. Bruce Evans second. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Elizabeth Taylor – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Chair Ellis - yes VOTE 7-yes 0-no Roland Bassett did not vote as he had left the meeting before the vote was taken. Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review. Page 1 of 6 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 February 17, 2022 Mr. Ryan Kiracofe Associate Developer Pennrose, LLC 50 Milk Street, 16th Floor Boston, MA 02110 Re: Orleans Cape Cod Five Project Award Letter Dear Mr. Kiracofe: I am pleased to inform you that on January 26, 2022, the Brewster Community Preservation Committee (CPC) voted to recommend approval to Brewster Town Meeting of Pennrose, LLC’s funding request for $100,000 to rehabilitate existing buildings and construct new buildings, which will result in the creation of 62 family rental units, including 52 units of low-income housing and 10 units of moderate/workforce housing (Project) as described in the application dated June 22, 2021. Should Brewster Town Meeting on May 2, 2022, vote to approve this request, the funds will be made available to Pennrose, LLC on July 1, 2022, as described below. The Town will make the Grant Funds available to the Grantees in accordance with the provisions of a Grant Agreement to be entered into by the Grantees and the Town in a form substantially like the agreement attached hereto as Exhibit A, which agreement shall include the terms and conditions stated below (the “Grant Agreement”). The Grant Agreement will require the Grantees to enter into a Regulatory Agreement and Declaration of Restrictions with the Massachusetts Department of Housing and Community Development (“DHCD”) and the Town on terms satisfactory to the Town, which shall specify the affordability requirements, run with and bind the Property in perpetuity and survive foreclosure of any mortgages and/or other liens encumbering the Property, and grant the Town the independent permanent right to enforce the terms thereof without regard to whether DHCD remains as a party thereto (the “Regulatory Agreement”). All mortgages and/or other liens shall be subordinated to the Regulatory Agreement. No Grant Funds shall be disbursed until the Regulatory Agreement has been recorded against the title to the Property. Community Preservation Committee Page 2 of 6 PROJECT DESCRIPTION The Grantees request $100,000 to fund the development of 62 family rental units, including 52 affordable units and 10 middle-income "workforce" apartments. The development includes the rehabilitation of a now vacant building, combined with a new construction addition and two separate townhouse buildings, as mixed-income and affordable housing. Together, the rehabilitation and new construction will provide the 62 family rental units. The existing structure consists of an original 1978 building and a 1990’s addition. The building served as the headquarters and operations center for the Cape Cod Five Cents Savings Bank until it moved to Hyannis in 2020. The Grantees’ compliance with the terms of the Grant Agreement and the Regulatory Agreement will be secured by a 30-year mortgage on the Property granted by the Grantees to the Town, which may be subordinated to a first mortgage, and the Grantees will use said Grant Funds to pay for construction period expenses of the Project. The award of the Grant Funds will be in the form of a 0% loan, which will be discharged at the end of said 30-year term if the Grantees have been in compliance with the Regulatory Agreement for said term. The mortgage will run with and bind the Property for the entire 30-year term, notwithstanding any repayment of the Grant Funds, to ensure compliance with the affordability requirements in the Regulatory Agreement. PROJECT ELIGIBILITY The Project complies with the provisions of the Community Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be expended “for the acquisition, creation, preservation and support of community housing.” The Project is eligible for funding under the CPA as the Town will use CPA monies to “support” the Project. It will provide funds to an entity that will own the Property and/or operate community housing, which Town funds, in addition to other funds, will make the Project economically feasible and affordable to its occupants. Any real property interest acquired with CPA funds must be protected for a minimum period of 30 years. Since the restriction is proposed for a minimum term of 40 years, the restriction would comply with the CPA’s requirements. The money will be used for the acquisition, creation, and preservation of community housing, as it will be used for the construction of the Project and will result in the imposition of the Regulatory Agreement, with the affordable housing restrictions set forth therein, thereby ensuring the long term public benefit of preserving affordable housing opportunities on Cape Cod. GRANT AWARD TERMS AND CONDITIONS The disbursement of the Grant Funds recommended by the Brewster CPC shall be contingent upon the following terms and conditions, which shall be incorporated in the Grant Agreement: Page 3 of 6 1)The Grantees and the Town shall execute the Grant Agreement in substantially the form attached hereto as Exhibit A. 2)Prior to the release of any Grant Funds, and in no event later than June 30, 2024, the Grantees shall submit the following information to the CPC for its review and approval: A final project sources and uses budget, including documentation that all projected sources have been committed in order to determine that the amount of the Grant Funds continues to be necessary; Final development budget; Final operating budget; Project schedule; Construction contract; and A DHCD-approved Tenant Selection Plan that provides, to the extent allowable by state and/or federal funders, inclusion of a regional preference for communities that contributed funding to the development. 3)The Grantees shall execute and deliver to the Town a Note, Mortgage, and Affordable Housing Restriction including the terms hereof and in form acceptable to Town Counsel and record said Mortgage and Affordable Housing Restriction. 4)The Grant Funds will only be released to the Grantees as reimbursement for construction work completed in accordance with the provisions of this Award Letter and the Grant Agreement. Requests for reimbursement, including documentation of the expenses incurred, shall be submitted to Beth Devine (bdevine@brewster- ma.gov), CPC Assistant. The CPC reserves the right, through its agent, to inspect the work prior to approving any funding request. The applicant may request up to 90% of the award at 50% construction completion. 5)The CPC will withhold $10,000 of the Grant Funds until all 62 units have received certificates of occupancy. 6)Pursuant to the Grant Agreement, any funds not utilized for the Project shall be returned to the Town and deposited in the CPC’s Budget Reserve Fund. 7)The Grantees shall provide project status report/updates to the CPC liaison every 3 months commencing on the execution of the Grant Agreement until project completion, at which time a final report will be due. 8)The Project must be completed no later than June 30, 2025. The Project term may be extended for good cause shown, but such extension must be in writing signed by all the parties hereto. Page 4 of 6 9)The terms and conditions herein shall be binding on the parties unless and until amended, in writing, by mutual agreement. Any significant change in the approved Project shall require CPC approval and amendment of this award letter. The CPC Chair shall determine whether a change is deemed to be significant. 10)The CPC liaison for this project is Vice Chair Sharon Marotti – 508-896-6812 and/or sharonmarotti@gmail.com. Do not hesitate to contact her with any questions or concerns. The CPC is pleased to be able to play a role in this much-needed community housing project. Please do not hesitate to contact me should you have any questions or concerns. Sincerely, Faythe Ellis Chair- Brewster CPC Receipt Confirmation: Ryan Kiracofe Associate Developer Pennrose, LLC cc: Peter Lombardi, Town Administrator Mimi Bernardo, Finance Director Page 5 of 6 Exhibit A – Model Grant Agreement Page 6 of 6 Attachment 1 - Application Page 1 of 3 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 Date: 02/10/22 Ann C. Robinson, Chief Program Officer Community Development Partnership 3 Main Street, Unit 7 Eastham, MA 02642 RE: Lower Cape Housing Institute Project Award Letter Dear Ms. Robinson: This letter is written to inform you that on January 22, 2020, the Brewster Community Preservation Committee (CPC) reviewed the application for $15,000 in funding submitted by the Community Development Partnership (“CDP”). CDP requested funding to support years 6 and 7 of the Lower Cape Housing Institute (a 6-week training that equips local elected and appointed officials with the knowledge and skills needed to support the creation of more year-round housing on the Lower Cape including Brewster), Quarterly Peer Groups, and Advanced Trainings (the “Project”) as described in CDP’s November 29, 2021 application, which application is incorporated herein by reference. The CPC voted to recommend approval in the amount of $15,000 for the Cape Housing Institute Project based on the information provided by CDP. Provided the terms and conditions described below are met, the funds will be made available to CDP upon the execution of a Grant Agreement, in a form substantially similar to the one attached hereto as Exhibit A, and compliance with the terms and conditions set forth therein and described below. PROJECT DESCRIPTION CDP requests $15,000 to support Years 6 and 7 of the Cape Housing Institute (July 1, 2022 through June 30, 2024). The purpose of the Cape Housing Institute is to provide Brewster elected and appointed officials, and staff with the knowledge and skills necessary to increase the supply of affordable housing in Brewster. A detailed description of the Lower Cape Housing Institute, including project strategies, is included in the attached application. PROJECT ELIGIBILITY Community Preservation Committee Page 2 of 3 The Project complies with the provisions of the Community Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be expended “for the acquisition, creation, preservation and support of community housing.” The Community Preservation Committee has determined that the Project meets the definition of support of community housing as that term is defined in the CPA because the initiative supports Brewster’s efforts in creating affordable housing. GRANT AWARD TERMS AND CONDITIONS The Grant Award voted by the Brewster Community Preservation Committee is contingent upon the following terms and conditions: 1) Town Meeting must vote to approve the award to CDP in the amount of $15,000, as recommended by the CPC and set forth in the Warrant for the next Town Meeting at which other CPA projects are presented for appropriation. 2)CDP and the Town have signed a Grant Agreement in substantially the form attached hereto as Exhibit A. 3)Funds will be made available within fourteen (14) days of the end of said Town Meeting or on July 1, 2022, whichever is later, as described below. 4)Prior to the release of any CPA funds, and in no event later than August 15, 2022 for Year 6 and August 15, 2023 for Year 7, the following information must be submitted to the CPC for its review and approval: A schedule of the Cape Housing Institute Program including dates, times, and locations. A summary description of each workshop. Funding for Year 6 will be released in two payments of up to $3,725 each based on invoices submitted by CDP by September 1, 2022 and February 1, 2023. Funding for Year 6 will be released in two payments of up to $3,725 each based on invoices submitted by CDP by September 1, 2023 and February 1, 2024. Each invoice should include supporting documentation for expenses listed as well as a progress report/status update including how many Brewster officials are participating. Release of funding will be contingent on review and approval by CDP liaison. 5)Pursuant to Sections 15 and 16 of the Grant Agreement, any funds not utilized for the Project shall be returned to the Town and deposited in the CPC’s fund reserved for Community Housing 6)In addition to status reports submitted with invoices, CDP will submit a final report at Project completion, but no later than June 30, 2024. Page 3 of 3 7)The Project must be completed no later than June 30, 2024. The Project term may be extended for good cause shown, but such extension must be in a writing signed by both the Town and CDP. 8)Any significant change in the approved Project shall require CPC approval and amendment of this award letter. The CPC Chair shall determine whether a change is deemed to be significant. The CPC is pleased to be able to play a role in this community housing project. Please do not hesitate to contact your CPC liaison, Faythe Ellis, Faythe.Ellis@Outlook.com or 508.680.6487, should you have any questions or concerns. If the terms of this award letter are acceptable, please execute two duplicate copies and return one original to Faythe Ellis, c/o Brewster Town Hall, within fifteen (15) days of receipt and keep the other original for your records. On behalf of the Brewster Community Preservation Committee, thank you and I remain, Very truly yours, Faythe Ellis Chair- Brewster CPC cc: Peter Lombardi, Town Administrator, Town of Brewster Mimi Bernardo, Finance Director, Town of Brewster AGREED AND ACCEPTED BY COMMUNITY DEVELOPMENT PARTNERSHIP. By: _________________________________________ Name: Title: Date: ____________________________________ P a g e 1 | 8 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 Community Preservation Committee February 15, 2022 Mr. Peter Lombardi Brewster Town Hall 2198 Main Street Brewster, MA 02631 RE: Part-Time Housing Coordinator Dear Mr. Lombardi: I am pleased to inform you that on January 26, 2022, the Brewster Community Preservation Committee (CPC) voted to recommend approval to Brewster Town Meeting of your funding request for $66,900 to continue the Part-Time Housing Coordinator position for FY 2023 (Project) as described in the application dated December 3, 2021. Should Brewster Town Meeting on May 2, 2022 vote to approve this request, the funds will be made available to the Town on July 1, 2022, as described below. PROJECT DESCRIPTION: The Project is to continue the position of the part-time Housing Coordinator. This request is for the CPC to fund the position at 30 hours and the Town to fund the benefits for the position. The request is for an increase in 5 hours from 25 to 30 hours, due to the increased number of housing initiatives and support services that the Town is providing. The position is necessary to provide programmatic and administrative support to the CPC, the Local Housing Partnership, the Housing Trust, and members of the public with the myriad of issues and organizations related to affordable housing and to help the Town work toward the goal of having at least 10% of its year-round housing stock be designated as affordable. The specifics of the Project and the job description are more fully described in the Community Preservation funding application dated December 3, 2021. That application is attached hereto as Exhibit A. PROJECT ELIGIBILITY: The Project complies with the provisions of the Community Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be expended “for the acquisition, creation, preservation and support of community housing.” The CPC determined that CPA funds may properly be used to retain a Housing Coordinator as “support of community housing” as the primary duty of the Housing Coordinator, as described in the job function, is to directly support the Town in acquiring and creating P a g e 2 | 8 affordable housing and/or assisting in affordable housing programs and/or low-income households. There are many municipalities that retain housing coordinators and/or specialists with the use of CPA funds. TERMS AND CONDITIONS: The funds will be made available to the Town under the following terms and conditions: 1)All work shall be performed in accordance with the scope of work identified in the attached job description for the position. 2)As this will be a Town staff position, payment will be handled via the Town’s normal payroll process. Any funds not utilized for the Project shall be returned to the CPC’s Fund Balance Reserved for Community Housing. 3)The Housing Coordinator and Assistant Town Administrator shall provide project status reports/updates to the CPC every three months (i.e., October 1, January 1, April 1, and July 1) until project completion, at which time a final report will be due. 4)The Project must be completed no later than June 30, 2023. 5)The terms and conditions herein shall be binding on the parties unless and until amended, in writing, by mutual agreement. Any significant change in the approved Project shall require CPC approval and amendment of this award letter. The CPC Chair shall determine whether a change is deemed to be significant. 6)The CPC liaison for this project is Bruce Evans – 508-896-9045 and/or nanumetbruce@gmail.com. Do not hesitate to contact him with any questions or concerns. The CPC is pleased to be able to play a role to increase the capacity of the Town to address its affordable housing needs. If the terms of this award are acceptable, please indicate your consent by signing electronically. P a g e 3 | 8 ____________________________________________ Faythe Ellis, Chair- Brewster CPC AGREED AND ACCEPTED BY THE TOWN OF BREWSTER: Name: Peter Lombardi Title: Town Administrator DATE: Cc: Donna Kalinick, Assistant Town Administrator Mimi Bernardo, Finance Director P a g e 4 | 8 Brewster, Massachusetts Housing Coordinator Job Description Statement of Duties: Employee is to perform responsible professional, technical, and administrative work in providing support services for housing-related programs, projects and activities; all other related work as required. The Housing Coordinator is responsible for housing related services assigned through the Town Planner for the Town of Brewster Housing Partnership, the Community Preservation Committee and other boards and committees that have affordable housing initiatives. Supervision Required: Under general supervision of the Town Planner, and in accordance with state and local laws and regulations. In coordination with the Town Planner the employee will develop an annual work plan and complete the work in accordance with established departmental policies and standards. The employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction, as needed. The employee may supervise the work of various technical contractors. Confidentiality: The work requires examining, analyzing, and evaluating facts and circumstances surrounding individual problems, situations, or transactions, and determining actions to be taken within the limits of standard or accepted practices. Employee may have access to some confidential information that is obtained during performance of essential functions. Discretion regarding sensitive information is critical. Judgment: State and Regional housing guidelines include a large body of policies, practices, and precedents, which may be complex or conflicting, at times. Judgment is used in analyzing specific situations to determine appropriate actions. Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision making. Requires understanding, interpreting and applying State and local regulations to ensure that department operations are in compliance. Work Environment: Employee performs work in a typical office setting with frequent interruptions and no occupational risk to the employee. Nature and Purpose of Relationships: Contacts are primarily with co-workers, the public, and State and Regional agencies involving frequent explanation, discussion or interpretation of affordable housing practices, procedures, regulations, and guidelines. Other regular contacts are with service recipients and employees of outside organizations such as vendors, banks and/or developers/ contractors. More than ordinary courtesy, tact and diplomacy may be required to resolve complaints. Employee will coordinate with Town Planner before furnishing news media with information such as meeting agendas, project details or departmental procedures. Accountability: Consequences of errors, missed deadlines or poor judgment could result in excessive cost, delay of service delivery or legal repercussions to the Town. P a g e 5 | 8 Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 1.Provides housing related support services for the Housing Partnership, Community Preservation Committee (CPC), and the Planning Board, as appropriate. 2.Coordinates and assists in setting annual priorities for the implementation of the Affordable Housing Production plan. 3.Administers housing assistance programs such as the CPC Homeowner Buy-Down Program and other town supported housing assistance projects. 4.Maintains an inventory of the Town’s Subsidized Housing Inventory and monitors compliance with affordability requirements. 5.Identifies affordable housing opportunities such as maintaining a list of town owned vacant parcels; identifying possible public private partnerships for housing; and seeking available housing grant opportunities. 6.With respect to any Town-initiated affordable housing projects, assists Planning Department, CPC, and Housing Partnership in developing scope, schedule, and terms of requests for proposals (RFPs) and other project documents, coordinates review by other town boards and departments, and public comment. Coordinates plan review with technical experts and consulting engineers, as needed. 7.Attends regular meetings of the Housing Partnership. Attend other Boards or Committee meetings as needed. Prepares support materials as needed. 8.Assists the Town Planner in preparing and/or reviewing proposed zoning bylaw amendments and amendments to specific Board’s rules and regulations. 9.Assists in development and execution of housing-related public educational programs/events. 10.Responds to questions and requests for information from the public and other town departments. Provides guidance and technical assistance as necessary. 11.Keeps current with state and federal housing policy issues. 12.Attends regional and professional development meetings as necessary. 13.Performs similar or related work as required, directed or as situation dictates. Recommended Minimum Qualifications: P a g e 6 | 8 Education and Experience: Position requires an Associate’s degree in government, municipal planning, business, or related field, 1 - 3 years’ experience municipal management, housing, planning, procurement or related field; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Knowledge, Abilities and Skill Knowledge: Comprehensive knowledge of the functions of municipal government, local bylaws, rules, and regulations. Good understanding of affordable housing issues. General understanding of the interaction between local, state, and federal government. General knowledge of Massachusetts General Laws, especially as they apply to housing and zoning. Good working knowledge of office practices and procedures, forms, and equipment. Ability: Ability to interact effectively and appropriately with the public and other town personnel; ability to complete multiple tasks in a timely, detailed, and accurate manner. Has the ability to work independently and to maintain sensitive, confidential information. Skill: Proficient computer skills including word processing and spread sheet applications, organizational skills, recordkeeping and clerical skills, oral and written communication, and presentation skills. Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions. Physical Skills: Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as ledger books, photocopy, and computer paper. Position requires basic motor skills for activities such as: operating a personal computer and/or most other office equipment, typing and/or word processing, filing, moving objects, or sorting of papers. Employee is required to routinely read documents and reports for understanding and analytical purposes. This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the position change. Compensation: $30- $40/hour (without benefits) Hours: 25 hours/week P a g e 7 | 8 EXHIBIT A Application dated 12/3/2021 for Part-Time Housing Coordinator on file with Community Preservation Committee P a g e 8 | 8 2/20/22 Page 1 of 5 COMMUNITY PRESERVATION ACT FUNDING (Annual Town Meeting) ARTICLE NO.X : To see if the Town will vote to act on the report of the Community Preservation Committee on the Fiscal Year 2023 Community Preservation Budget and to appropriate or reserve for later appropriation monies from the Community Preservation Fund annual revenues or available funds for the administrative and operating expenses of the Community Preservation Committee, the undertaking of Community Preservation Projects and all other necessary and proper expenses for the year, with each item considered a separate appropriation to be spent by the Community Preservation Committee, all as set forth below: Estimated revenues FY23 a. Estimated FY23 tax surcharge $1,144,558 b. Estimated FY23 state contribution (25%) $ 286,140 c. FY23 Estimated Total: $1,430,698 FY23 Appropriations and Allocations d. Historic Preservation Reserve appropriation (10%) $143,070 e. Community Housing Reserve appropriation (10%) $143,070 f. Open Space Reserve appropriation (50%) $715,349 g. Budgeted Reserve (25%) $357,674 h. Administrative Expense (Budgeted Reserve) ( 5%) $ 71,535 i. Total $1,430,698 Purpose Item Funding Source(s) Amount 1 Historic Preservation a.Brewster Historical Society (on 2/23 agenda - not yet voted) Digitization of Ellen St. Sure Collection Fiscal Year 2023 CPA estimated annual revenues $22,617 b.Designated Reserves for Historic Preservation Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2023 CPA estimated annual revenues $120,453 Sub-total $143,070 2 Community Housing a.Town of Brewster Town Administration- Housing Coordinator Payroll and operating costs for Part Time Housing Coordinator position to assist public with affordable housing program Fiscal Year 2023 CPA estimated annual revenues $66,900 2/20/22 Page 2 of 5 b.Community Development Partnership Lower Cape Housing Institute (2 year funding) Fiscal Year 2023 CPA estimated annual revenues $15,000 c.Designated reserves for Housing Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2023 CPA estimated annual revenues 61,170 Sub-total $143,070 3 Open Space a. Community Preservation Bonded Debt Service Payment of debt principal and interest for the BBJ Property, and Bates Property bonds Fiscal Year 2023 CPA estimated annual revenues $196,658 b.Designated reserves for Open Space Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2023 CPA estimated annual revenues $518,691 Sub-total $715,349 4 Budgeted Reserve a.Administration Expense Administration and operating expenses for Community Preservation Committee Fiscal Year 2023 CPA estimated annual revenues $71,535 b. Pennrose/ Orleans Cape Cod Five Affordable housing at former Cape Cod Five Operations Center in Orleans Fiscal Year 2023 CPA estimated annual revenues $105,000 c. Designated for Budgeted Reserve Transfer to reserve from estimated annual revenues in accordance with G.L. c.44B, §6 Fiscal Year 2023 CPA estimated annual revenues 252,674 Sub-total $429,209 Grand Total $1,430,698 For Fiscal Year 2023 Community Preservation purposes, each item is considered a separate appropriation to be spent by the Community Preservation Committee; provided however, that the above expenditures may be conditional on the grant or acceptance of appropriate historic 2/20/22 Page 3 of 5 preservation restrictions for historic resources, open space restrictions for open space reserves, and housing restrictions for community housing, running in favor of an entity authorized by the Commonwealth to hold such restrictions for such expenditures, meeting the requirements of G.L. c.184 and G.L. c.44B, Section 12, and to authorize the Board of Selectmen to convey or accept such restrictions; And further, any revenues received in excess of the estimated receipts are transferred to their respective reserve fund balance(s) for future appropriation using the allocation formula of 50% Open Space, 10% Housing, 10% Historical and 30% for Budgeted Reserve for CPA. Or to take any other action relative thereto. (Community Preservation Committee) (Majority Vote Required) COMMENT In May of 2005, Brewster voters approved a ballot question which allowed for the adoption of the modified Community Preservation Act. The act appropriates a 3% surcharge on the town’s real estate tax revenues, which are reserved in a special fund in order to finance projects and programs for the purposes of preservation of open space, recreation, community housing, and historic preservation. Brewster is also eligible to receive up to 100% in matching funds from the State, although we anticipate a reduced reimbursement rate from the State for Fiscal Year 2023, which is projected at 25%. Brewster established, through a local bylaw, a distribution schedule for the CPA funds according to the following: 50% of the funds for open space, 10% for community housing, 10% for historic preservation, and 30% balance is available for housing, historic preservation and/or active or passive recreation projects. 1. Historic Preservation: a. Brewster Historical Society – Digitization of Ellen St. Sure collection - This item will fund the digitization and preservation of the Ellen St. Sure research collection. Former Town Archivist and Brewster history enthusiast Ellen St. Sure compiled her own personal research files about Brewster residents, houses and businesses. This collection was gifted to the Brewster Historical Society with the understanding that they would maintain the collection and make it accessible to researchers. The Society wishes to digitize the research collection and make it available via their website with links to the town website and the Brewster Ladies Library website. Total Project Cost: $35,441.50 CPC Request: $22,616.5 0 CPC Vote: 2.Community Housing: a. Town of Brewster- Housing Coordinator – This item will fund the part-time Housing Coordinator position. The Community Preservation Committee has supported the Housing Coordinator position since 2017. The hiring of a housing coordinator was identified as a key 2/20/22 Page 4 of 5 strategy in the Brewster Housing Production Plan. The Housing Coordinator holds hours for the public weekly, supports multiple town committees, including the Housing Trust and Housing Partnership, works with regional housing agencies and organizations in town to promote housing choice. The Housing Coordinator is an integral part of the Town housing efforts, outlined in both the Town Vision Plan and the Select Board strategic plan. The Housing Coordinator helps to acquire, create, preserve and support community housing. The FY23 request is to fund the position at 30 hours per week with the CPC providing funding for the salary and the Town providing funding for all benefits of the position. The request is for an increase of 5 hours weekly (from 25 in FY22), due to the increased number of housing initiatives and support services that the Town is providing. Our housing program continues to be a partnership of many town entities. Total Project Cost: $ 89,150 CPC Request: $ 66,900 CPC Vote: 8-0-0 b. Community Development Partnership (CDP)– Lower Cape Housing Institute – This item will fund the sixth and seventh years of CDP’s Lower Cape Housing Institute, training that equips local elected and appointed officials with the knowledge and skills needed to support the creation of more year-round housing in the Lower Cape, including Brewster. Local elected and appointed municipal officials and town staff need training and technical assistance in the complexity of developing and managing housing that is affordable to year-round residents. Total Project Cost: $123,350 CPC Request: $15,000 CPC Vote: 7-0-0 3. Open Space: a. Community Preservation Bonded Debt Service- This item pays for the $196,658 in FY 2023 principal and interest on 3 CPA (BBJ 1 and 2 and Bates) open space acquisitions that were financed via long term bonding. 4. Reserves for Community Preservation: a. Administrative Expense- This item will fund the costs associated with general administrative and operating expenses, including but not limited to legal and other professional consulting services, related to carrying out the operations of the Community Preservation Committee. The Community Preservation Act allows up to 5 % of expected annual revenues for this purpose. b. Pennrose/Orleans Cape Cod Five – This item will fund a request from Pennrose LLC. They propose to re-use the former Cape Cod Five bank headquarters building in Orleans. combined with a new construction addition and two separate townhouse buildings, as mixed-income and affordable housing. Together, the refurbishment and new construction will provide 62 rental units, including 52 affordable units and 10 middle-income "workforce" apartments. The existing structure consists of an original 1978 building and a 1990s addition. The building served as the headquarters and operations center for the Cape Cod Five Cents Savings Bank from 1978 until 2020. The site has been the subject of multiple feasibility studies led by the Town of Orleans, seeking to identify the best, most appropriate use for the site after the bank's departure. The proposed re-use program has been developed in cooperation with the Town of Orleans, and closely mirrors the "preferred development scenario" identified by Town 2/20/22 Page 5 of 5 staff and the general public in its recent study. The site enjoys strong access to shopping, a grocery store, public transportation, and other amenities, making it an ideal location for affordable and mixed- income housing. Pennrose, the developer of Orleans Cape Cod Five, is requesting CPA funds from an array of Outer Cape communities, recognizing that progress towards regional housing creation and affordability goals benefits all of the area’s communities. The Town of Orleans has committed $2 Million in CPA funds to the project. The Town of Eastham has voted to approve $100,000 to the project. Pennrose is seeking $100,000 of Brewster CPC funding for construction expenses. The CPC request includes an additional $5,000 to be set aside to pay for Brewster CPC legal and administrative expenses related to the award. Total Project Cost: $27,705,000 CPC Request: $105,000 CPC Vote: 8-0-0 Report of the COMMUNITY PRESERVATION COMMITTEE The Community Preservation Committee is dedicated to the important work of helping make Brewster a better place to live through support of appropriate projects in Historic Preservation, Community Housing, Recreation and Open Space Acquisition. Now in its fifteenth year, the Brewster Community Preservation Committee (CPC) receives its funding from Brewster taxpayers through a 3% surcharge on local real estate taxes and a supplemental amount from State government as provided under the MA Community Preservation Act (CPA). The State government “match" comes from a small statewide fee on real estate transactions. From 2005-2007 the State provided a 100% match, which percentage has declined ever since. The FY22 State match was 48.65%. Through December 31, 2021 over $19.5 million in CPA revenue has been raised: $13.4 million locally and $6.1 million from the state match. When Brewster Town Meeting approved the Community Preservation Bylaw, it provided for expenditures in the following areas: Open Space Acquisition - 50% Historic Preservation -10% Community Housing -10% Historic, Housing, or Recreation -30% The CPC reviews applications for funding and considers recommendations from the Open Space Committee, Recreation and Historical Commissions, and the Housing Partnership before submitting articles for consideration by Town Meeting voters. Over its history, the CPC has recommended, and Town Meeting has approved the following net expenditures for activities and projects that have been completed or are in progress: 28 Historic Preservation awards totaling over $2,867,400 million; 30 Community Housing awards totaling $4,355,096 million; 15 Recreation awards totaling $1,605,000 million and 21 Open space awards totaling $8,858,000 million. Town Meeting approved $765,996 in funding for CPC referred projects in 2021. In addition to these projects, Open Space funds were used to pay $203,683 toward bonded indebtedness. Six projects were approved at the May 15, 2021 Town Meeting: 1.Historic Preservation: $125,000 Brewster Natural Resources Department and Mill Sites Committee - Stony Brook Mill retaining wall restoration: The historic Stony Brook Gristmill 2.69 acre site is divided east and west by Stony Brook, and north and south by Stony Brook Road. The Gristmill and Mill ponds are located on the south side, with historic foundations and paths on the north side. The Lower Mill Pond dam was constructed to increase water levels in the pond for power for the gristmill, as well as to provide passage for migratory fish into the headwater ponds. A water control device is installed on the dam to control water into the “miller’s pond” which operates the mill. The retaining wall, an historic landmark supporting this pond, is failing and is in danger of collapse. And the stone masonry wall in the main pool near the street is also degraded. The wall forms the western side of the fish run. In order to function safely and to protect the diadromous (migratory) fish run and water source for the gristmill, the wall needs to be rehabilitated or replaced. Total Project Cost: $457,700 CPC Request: $125,000 CPC Vote: 8-0-0 2.Community Housing: $51,096 Town of Brewster- Housing Coordinator:This item funds the part-time Housing Coordinator position. The Community Preservation Committee has supported the Housing Coordinator position since 2017. The hiring of a Housing Coordinator was identified as a key strategy in the Brewster Housing Production Plan. The Housing Coordinator holds hours for the public weekly, supports multiple Town committees, including the Housing Trust and Housing Partnership, works with regional housing agencies and organizations in Town to promote housing choice. The Housing Coordinator is an integral part of the Town housing efforts, outlined in both the Town Vision Plan and the Select Board Strategic Plan. The Housing Coordinator helps to acquire, create, preserve, and support community housing. Last year, the Housing Coordinator's work hours were increased to 25 hours per week, due to the growth of housing programs and initiatives. The FY22 request is to continue the position at 25 hours per week with the CPC providing funding for the salary and the Town providing funding for all benefits of the position. Our housing program continues to be a partnership of many town entities. Total Project Cost: $85,874 CPC Request: $51,096 CPC Vote: 8-0-0 3.Community Housing: $52,500 Cape and Islands Veterans Outreach Center - Veterans Home in Dennis: The Veterans Home in Dennis will provide supportive housing for five homeless veterans on Cape Cod and is sponsored by the Cape and Islands Veterans Outreach Center (CIVOC). The final goal of the project is to stabilize the circumstance of the veterans’ lives so that they are empowered to eventually move forward into their own independent and sustainable living situations. In March 2020, construction began on a 3500 sf, five-bedroom, five bath home at 1341 Route 134, Dennis. This home will be the location of the Supportive Housing Program which CIVOC has been implementing since 1996. The $50,000 Brewster CPC award will be used toward defraying construction expenses and thus reducing or eliminating the need for a mortgage on the property. An additional $2,500 of CPA funds will be set aside to cover the CPC’s legal expenses related to the project. Total Project Cost: $1,018,975 CPC Request: $52,500 CPC Vote: 8-0-0 4.Community Housing: $105,000 Habitat for Humanity – Red Top Road Community Housing: Habitat for Humanity proposes to build 2 high quality three-bedroom affordable homes at 26 Red Top Road on land donated by a private Brewster resident. Habitat for Humanity Cape Cod provides homeownership opportunities for families at income levels not served by other affordability programs. Habitat’s home pricing model, along with financing assistance for qualified buyers, allows a household earning 40% of area median income, as adjusted for family size, to afford a home. The homes will be affordable in perpetuity and will count on Brewster’s Department of Housing & Community Development (DHCD) Subsidized Housing Inventory. Habitat intends to ask DHCD for a “veteran preference” pool for the family selection for one of the two homes, and for the other home to be open to Barnstable County residents. $100,000 of the award will go toward construction costs. $5,000 will be set aside to cover legal expenses incurred by the CPC in connection with the award. Total Project Cost: $786,884 CPC Request: $105,000 CPC Vote: 8-0-0 5.Community Housing: $150,000 Brewster Affordable Housing Trust Fund – Rental Assistance Program:This item would fund the Brewster Affordable Housing Trust Rental Assistance Program (B-RAP) for two additional years. Over the past years, and exacerbated with the Covid-19 pandemic, year-round rental housing has become more difficult for Brewster households to afford. The Brewster Affordable Housing Trust Rental Assistance Program (B-RAP) assists low and moderate income Brewster households to both attain and retain rental housing. Using previous CPA funding, approved at the 2018 Fall Special Town Meeting, the Housing Trust developed the B-RAP program in response to identified needs in the community and designed the emergency assistance component in coordination with eight Lower Cape Towns and local social service agencies. The program, managed by Housing Assistance Corporation (HAC), provides a monthly rental subsidy as well as case management support to assist residents in affording rentals. The emergency Covid-19 assistance component provides funds to help households impacted by Covid-19 maintain their rental housing. Prior to using B-RAP funds, HAC works with applicants to access financial assistance from federal, state, and county programs as well as private donations. This initiative keeps Brewster residents housed, supports the health of the community, and provides landlords with needed funds. Total Project Cost: $225,000 CPC Request: $150,000 CPC Vote: 6-0-0 6.Recreation: $185,000 Dog Park Development Committee – Brewster Dog Park:This item will provide funding to contract for the construction and other related costs of the Brewster Dog Park to be located on 2.4 acres of Town owned property on 631 Harwich Road in Brewster. The Dog Park itself will have separate fenced areas for larger dogs (45,000 square feet or approximately 1.03 acres) and smaller dogs (21,500 square feet or approximately 0.49 acres) for a total of 66,500 square feet or 1.52 acres. The Stanton Foundation has committed to pay for 90% of the construction costs up to a maximum of $225,000. The CPC funds will be used to complete the base bid total of $410,000. A $50,000 donation from the Friends of Brewster Dog Park, Inc. a 501(c)3 non-profit, will complete the park by funding the alternatives required by the Stanton Foundation beyond the base bid (e.g., water stations, benches, signage, and shade trees.) The CPC determined that Community Preservation Act (CPA) funds may properly be used for this project as it will create land for recreational use, and it supports the goals of providing multiple active and passive recreation uses. It will serve a significant number of residents and visitors and will expand the range of recreation opportunities available to all ages of Brewster residents and visitors. Total Project Cost: $460,000 CPC Request: $185,000 CPC Vote: 4-3-0 7. Open Space: $203,683 Community Preservation Bonded Debt Service: This item pays for the $203,683 in FY 2022 principal and interest for three CPA (BBJ Cranberry Trust 1 and 2 and Bates) open space acquisitions that were financed via long term bonding. The CPC inherited an existing land purchase program enacted under prior state legislation providing for a Cape Cod Land Bank. In addition, the CPC inherited responsibility for a long term bond issued by Brewster to finance a prior purchase, which has now been paid off. The Town has issued additional bonds for three purchases since 2006, but the level of indebtedness on land purchases is relatively unchanged since the CPC was formed. Bond payments are from CPC open space funds. As a part of acquiring open space parcels, the Town standardly applies for State Land Grants. From 2006 through 2021 Brewster acquired twenty open space properties (including Conservation Restrictions) totaling 299 acres with a total acquisition price of $14,116,500. State LAND grants, as well as other funding was secured for these purchases resulting in a net cost of 56.6% or $7,997,937, with a final per acre cost of $26,748. Less funding has been available in the last few years, making individual land grants harder to obtain. However, the Open Space Committee has worked closely with the Brewster Conservation Trust and the Compact of Cape Cod Conservation Trusts to foster partnerships with other conservation trusts, as well as neighboring towns to purchase a number of properties, resulting in reduced costs to Brewster, even without State LAND grants. Two projects were approved at the November 15, 2021 Town Meeting: 1.Historic Preservation: $72,400 Crosby Property Committee: Ongoing reconstruction and restoration of the Crosby Mansion: The goal of the project is to continue ongoing restoration needed to preserve the historic Crosby Mansion. The work will include restoration of chimneys to mitigate water intrusion, restoration of roof sections, 3 window restorations, and some exterior repainting. The amount requested includes $67,400 for the restoration work and a $5,000 set aside to pay for CPC expenses for historical consulting services to ensure work meets federal and state requirements for protection of historic properties. Total Project Cost: $25,000 CPC Request: $72,4000 CPC Vote:7-0-0 2.Community Housing: $25,000 Town of Brewster-Update of 2017 Housing Production Plan: Brewster’s Housing Production Plan (HPP) is the foundation of the Town’s Housing Program. The present plan has a 5-year term and is scheduled to be expire in June 2022. This project is to complete an update of the Town’s HPP for the next five years. The plan includes a housing needs assessment, goals, and implementation strategies. The new plan will include the latest census data, explore housing trends including the impact of the COVID-19 pandemic, involve outreach to the community, and be compiled in coordination with the Vision Planning effort. Total Project Cost: $25,000 CPC Request: $25,000 CPC Vote: 7-0-0 A third application from Latham Center for the Strong Start in Adult Living Program Housing was included in the printed warrant but withdrawn at the applicant’s request before town meeting. In the late summer, consultant JM Goldson was hired to develop a 5 Year Community Preservation Act Plan. The plan is targeted for completion in early March of 2022. Historically, the committee has had enough money to fund all of the CPA eligible requests that have been presented. Last year, in reviewing the pipeline of possible applications, it became apparent that there is a possibility that the amount of eligible requests could exceed available CPA funds in the near future. The purpose of the new CPA Plan is to provide a framework for the committee to guide future funding decisions, including guidelines for evaluating regional projects. The plan development process includes a discussion about possible changes to the town’s CPA bylaw which proscribes how CPA annual revenue is allocated to each of the CPA categories. The CPC’s recommendation to the Select Board regarding changes to the bylaw will be included in the final plan. Diane Pansire resigned from the Committee on June 30, 2021. We would like to extend our thanks and appreciation for the time and energy she contributed to Community Preservation in Brewster. Sarah Robinson joined the committee on July 1, 2021 as a citizen member. It is a privilege and pleasure to serve the Town in this manner. Our shared quality of life in Brewster is enhanced because we participate in the Community Preservation Act. Faythe Ellis, Chair Historical Commission Sharon Marotti, Vice-chair/Treasurer Citizen Member Elizabeth G. Taylor, Clerk Planning Board Roland W. Bassett, Jr. Recreation Commission Barbara Burgo Housing Authority Bruce Evans Conservation Commission Peggy Jablonski Citizen Member Sarah Robinson Citizen Member Paul Ruchinskas Citizen Member Hi Faythe, Thanks to a Brewster CPA funding award, over the next several months the Town will be updating the Housing Production Plan (HPP). There will be opportunities for CPC members to participate in the plan development process. If desired, I would also be happy to share about the Housing Plan outreach and timeline at a meeting. Please share this information, including the announcement below the Community Preservation Committee. Thank you, Jill Brewster Housing Production Plan Update The Town of Brewster is beginning an update to the Brewster Housing Production Plan (HPP). The current five-year Plan, approved by the Department of Housing and Community Development (DHCD) in 2017, has guided Brewster’s Housing Program for the last 5 years. Accomplishments such as hiring a Housing Coordinator, creating a Municipal Affordable Housing Trust, and amending the Accessory Dwelling Unit (ADU) bylaw, were all strategies originally outlined in the existing Housing Plan. The new Housing Plan, funded with a Brewster Community Preservation Act (CPA) grant, will include a needs assessment, goals, and implementation strategies. This will provide the Town with an excellent opportunity to explore recent demographic and housing trends as well as to coordinate with the Town’s Vision Planning effort. Over the next few months, community outreach for the Plan will include an online survey, small group interviews, focus groups, and community meetings. Barrett Planning Group LLC will be leading the public outreach with the assistance of the Housing Partnership. Community feedback is an important part of this process. For more information, please contact, Jill Scalise, Brewster Housing Coordinator, at jscalise@brewster-ma.gov or 508-896-3701, ext. 1169. Jill Scalise Housing Coordinator Town of Brewster 2198 Main Street, Brewster, MA 02631 508-896-3701 ext. 1169 Brewster Town Offices are open to the public Tuesday, Wednesday, and Thursday from 8:30 to 4:00pm. For the latest updates on Town services, please visit www.brewster-ma.gov.