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Golf Commission Packet 02.22.22
REVISED MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: February 22, 2022 Time:4:00 PM `a ���� `ftEliqWgSb iiq�'`a �p.1NS CUR, P O _ Ty` gltM_-s• Jay Packett This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of operations of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this Colin Walsh meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream (livestream.brewster-ma.Eov),or Video recording(tv.brewster-ma.sov). When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell posted agenda. Chair Andrea Johnson Meetings maybe joined by: 1. Phone: +1301715 8592 or+1312 626 6799 vice Chair Webinar ID: 837 52415109 Rob David Passcode:223500 John Kissida To request to speak: Press*9 and wait to be recognized. Wyn Morton 2. Zoom Webinar: Jeff Odell https:Hus02web.zoom.us/j/83752415109?pwd=U2x6OUhNUEJhSmdSNIYzTi9tNnpOQT09 Davidvalcourt Passcode:223500 To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. The Captains Golf Course 1000 Freemans Way Brewster,MA 02631 AGENDA (508)896-1716 • Call to Order www.CaptainsGolfCourse.com • Public Comment • Director's Update • FY23 Golf Department Budget and Five Year Capital Plan • Pavilion Repair • Membership Applications • Updates, if any,on Capital projects in process • Carpeting, Kitchen Equipment,Tree Work, Pump House Protection • Course Operations Questions and Concerns • Cancellation Policy(Rob David/Andrea Johnson) • Chelsea Notification Process(Jeff Odell) • Comments regarding future planning(Anne O'Connell) • Questions and Comments from Associations and Liaisons • Review and Approve Minutes • 1/11 • 1/25 • Future Agenda Items and Meetings(3/8,3/22) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: BUDGET STATUS rev. 1131/22 FY 2022 FY 2021 -- - %of %of Expended thru Budget Expended thru Budget January_! Budget.'! _ Balance Spent January Budget Balance Spent_ WAGES WAGES Full-time Wages__ $ 469 903.40 $ 890 037.00 $ 420,133.60 1--52.8% Full-time Maintenance $ 326 621.19 $ 595 164.00 $_ 268 542.81 54.9% Part-time Wages_ $ 321,886.31 $ 579,478.00 $ 257,591.69 55.5% Part-time-Maintenance _ $ 168,938.44 $ 305.271.00 $_136,332.56 55.3% Overtime $ 37,376.72 $ 50,000.00 $ 12,623.28 74.81/6 Full-time Administrative _ _$ 174,962.05 $ _276,534.00 $ 101,571.95 63.3% Levity $ 2 815.50 $ 16,560.00 $ 13,744.50 17.0% Part-time Administrative $ 141 163.1_0 $ _198_536 00 _$ 57 372.90 71.1% Contractual Obligations $ 39 386.00 $ 39,529.00 $ 143.00 99.6% Overtime -_$ 38 528.62 $ 47,638.00 $ 9,166.38t 80.9% Longevity _ $ 15 600.00 -$-_---1_8,072 00 $ 11,4 36.5% $ - $ $ - Contractual Obligations $ 22 351.99 $ 42,208.00 $ 198560 53.0% SUBTOTAL $ 871 367.93 $1,575,604.00 $ 704,236.07 55.3% SUBTOTAL $ 879,165.39 $1,483 423 00 $_ 664,-26-7.61 } 59.3% ----- ----- -- -- --- - - -- - - - - ---- -- --- -- - - ------- ------- GENERAL EXPENSES � GENERAL EXPENSES Oil/Grease _ $ 1,016.00 $ 3000.00 _$ 1984_00 33.9% Clothing-Maintenance $ 4,890.10 $ 8500.00 $_ 3,609.90 57.5% Diesel Fuel $ 6,561.18 $ 10,000.00 $ 3,438.82 65.60% Clothing-Administrative $ - $ 2,000.00 $ 2,000.00 0-0% Heating_ _ $ _ 4,501.45 $_ 1.4 000.00 $_-9,498.55 -32.21/6 Oil/Grease-Maintenance $ - $__-3,000.00 _$ 3,000.00 _0.0% Gasoline $ 6,783.20 $ 8,500.00 $ 1,716.80 79.8% Diesel Fuel $ 4,985.07 _$ 10,000.00 $ S,D14.93 49.94 -- - ---- -- -- -7-1.6--%-- --- -- -- - Electncily _ $ 32 927.03 $ -22,000.00 46 000 00 $ 13 072.97 Heating-Mamtenance $ 580.44 -$ 3.-00-0.06__ _$ 2 419.56 19.3% Electricity Irrigation Pump $ 11 406.22 $ _ $ 10 593.78 51.8% Heating-Clubhouse $ 3,711.67 $ 11 000 00 $ 7 286.13 33.7% R&M Equipment__ $ 60 242.74 $. 80 000.00 $ 19 757.26 75 3% Gasoline-Maintenance $ 3 516.97 $ __8 500 00 L$ 4,'9-83.03 i - 41.4 R&M Irrigation _ $ 18 261.03 $ 35 000.00 $ 16 738.97 522% Electncity Maintenance $ 3 237.58 $ 15000 D $ 2,762.42 54,0% Proffessional/Technical $ 9,182.80 $ 4,566.00 $ (4,682.80) 204.1% Electricity Clubhouse $_ 23 603.23 $ 36,000.130 $ 12 396.77 65.6% OSHA Training_ _ - $ - $ 2 500.00 $ 2,500.00 0.0% Electricity Irrigation $ 16 264.14 $ 22 OOD.00 $ 5,735.86 73.9% Phones $ 767.83 $ 1,600.00 $ 832.17 48.01% Electricity Driving_Range $ 1,988.34 $ 4 000.00 $ 2 .66 _ .- - - 011 497% Alarm214.60 - - _ $ 1,985.40 _$- _ .2,200:00 $ - 90.2% R&M - $ 53,572.35 $ $ 26,427.65 Offices $ 5,595.20 $_ 9,500.00 $ 3,904.80 58.9% R&M Irrigation $ _8,285.13 $. _35,000.00 $_ 26,714.87.1 _23.7% Scare Cards $ 3,045.37 $ 4 000.00 $ 954.63 76.1% Professional/Technical $ 4,815.16 $ 4,500.00 $ (315.16)1 107_0 Maintenance Supplies $ $530.99_ $__ 12 000.00 $ -.3,469.01 _-71-.-1% Phone-Maintenance_ _ _ _$ _ 306.84 $ 600.00 $ 293.16 . _ --. Range Supplies $ 3,370.67 $ 13 000.00 $ 9,629.33 I _25.9% Phone-Clubhouse $ 456.86 $ 850.00 $ 393.14 53.7% Computer Supplies _ -_ $ 4,503.06 $ 8,000 00 $ 3 496.94 56.3% Alarm-Mamtenance _ $_ 963.40 $__1000.00($ 136.60 87.6% Custodial Supplies $ _ 17 933.22 $ 20,000.00 $ 2,066.78 89.7% Alarm-Clubhouse $ 672.00 $ 1,100.00 $ 428.00 61.1% Rubbish Removal/Sanitation_ $ 1$250.97 $ 26,000.00 $ 7749.03 70.2% Office Supplies Admin $ 4,93D.36 $...9,000.00 $ -41(569-64_ 54.8% Seed&Sod $ 6 501.78 $--_25,000.0-0 _$ 18 498.22 26.01A Scare Cards _ __$ 2,13D.60 $ 3,600.00 j_$ 1,469.40 59.2_% Tee&Green _$ .3,955.87 $ 12,000.00 l$ 8,044.13 33.0% Maintenance Supplies $_ 12,456.M $ 8,000.00 $- (4 456.20) 155.7 L"ecaping $ 1,066.00 $ 5,000.00 $ 3,935.00 21.3% Range Supplies $ 4 777.43 I$ 6,00000 $ _ 3,222.57 1 59.7 oil_ - - -- Tops &Sand___ $ 19,285.74 $ _30,000.00 $ 10 714.26 64.31A Computer Services $ 3.707.15 I$ _7,000:66_'$ 3,262-.85] 53.0 FeRO¢er $29,827.60 $ 80,000,00 $ 50 172.40 37.3% Office Supplies-Maint - _$ 1 525.64 f$ _ 500 00_.$- (1 025.64) 305.1 Fungicide $_129,7_16.67 $ 1.20 000 00 t$ (9 716.67) 108.1% Custodial Supplies/Services $ 16 884.23 1$ _20 000 00 I$ 3,115.77 1 84.4% -- - -- - - -- - 0 - - -- Insecticides $ 1,647.00 $ 15 000.00 t$ 13 353.00 11.0% Rubbish Removal/Sanit $ 16 341.25 $ 26 000.00($ 9,658.75 1 62.9% Misc.Wetting AgenlslLime $ 48,090.00 _$ 55 00000 $ 6,910.00 87-4% Seed&Sod $ 14,347.98 $_2000000 1$ 6,652.02 _ 7.1.7% Cart Lease $ 74,000.00 $ 111 000 00 $ 37 000.00 66 7% Tee&Green $ 186.00 $ 8 000.00 $ 7 814.00 a 2.3% - - -_- - -- - --- - -- --- --- - ---- - Clubhouse Furn_/R�air $ 7,001.52 $ _ 35 000 00 _$ _27,998.48 20.0% Landscapmg ___ $ 439.02 $ _5 000.00 $ __ 4,560.98 8.81/6 Credit Card Expense $ 51,895.11 $ 57 000.00 $ 5,104.89 91.0% Topsoil&Sand $ 24,808.29 $ 30 000-00 $ 5,191.71 82.7% 2 Environmental Monito"_ $ 557.49 $ 3 000 00 $ 7442.51 85.2% Fertilizer $ 34,316.55 $__ 80 000.00 _$ 45,683A5 42.99/6 Safety Clothing Allowance $ 3.940.03 $ 9 000 00 $ 5,059.97 43 8% Fungicide_ - $ 112,975.52 $ _11 D OOO.OD $ (2 975.52) 102.7 Mileage-Maintenan_ce -- _$ _ $ 45DO $ 450-00 0.0% Insecticides _ $ - l_$ 15,000.00 _$ 15,000.00 0.0% Meetings/Travel $ 130.00 $ 2,50-0 00 $ 2,370-00 5.2% Soil Amendments $ _ 42, 00 494.20 $ 50,000.00 $ 7,505.80t 85.0 Dues and Subscriptions ___$ 2,634.99 $ _4 . ,100 DO_ $ 1,465.01 1 64.3% Riding Cart Lease $ 74,000. $ _111 ODO 00 $_ 37,000.00 66.7 Clothing Allowance-Admin___ $ $ 4 000 00 $ 4,000.00 0.0_/0 Clbhse Furnish/Repair $ 24,689-33 $ 40 000 00 $ 15 310.67 61.7% Advertising/Promotions $ 13 316.95 r$__50 000 00 $ 36,683.05 26.6% Credit Card Expense $ 53,985.65 $ 57,6&66-OD $ 3 014.35 94.7% $ - $ $ - In State Travel Maint $ - ($ 450 00 $ 450.00 0.0% -- --- - -- --- {. .._ 9. _ $ $ $ } _ Meetrn s_/fravel Maint _ $ $ 2.000 00 $ 2 000.00 0.0% $ Z. $ $ - Meetings/Travel Admin _$ - $ 50600 t$ 500.00 1 0.0% $ _ - $ -__ $ _ - Dues Subscnpls Maint _ $ 1 120.00 $ _ 1---- -r-$ 400.00 73.7% $ - $ $ - Dues Subscripts-Admin $ -2 020.OD�$ 2 300 00�$ 280.00 87.8 $ Adverts/Markt/P_romo $_ 1.0 500.6_2 $ 30 000.00 $ 19,499.3 35.0 - - 2 500 00 $ 2500.00 0.0% $ $ $ - I OSHA Training $ $ SUBTOTAL—- $ 610,430.11 $- -939,8S0.00 $ Environmental Monitoring $ $ 2:70E00 OD�$ 2 700.00 . % $ 329,419.89 64.9%SUBTOTAL $ 590 485.50 $ 887,220.00: $ 296 734.50 666.66 Othenses Oth I er Expenses: r EVe --21,06666- -- Transfer to Trust $ 21 000.00 $ $ - - 100%1 Transfer to OP EB $ 17 277.00 j$ 17 277.00 D Pro Shop Purchases _ 1_$ 54 576.34 $ 230 000.00 $ 175 421.66 _24%1 Pro Shop Purchases_ $_ 54 583.60 $.200,000.00 145 416.40 _ _2.7% Capital $ 13 220.00 $ 100 000 00 $ 86 780.00 13% Capital $ - $ 110,000 00 $ 110 000.DO 0% FY22 Capital $ 4.375.00 $_567,000.00 $562,625.00 1 _Indirect Costs $ 129 324.00_ $ 129,324.00 _$ - 100% Indirec_t Costs _ _ $ 114 957.00 $ 114,967 00 _$ _ - _100_% P-Y - - - - - Lde Insurance $ 32.7.14 $ -_- 0 $ 324.86 50% Life Insurance $ 328.65 $ 591 00 $_ 262.35 56 --- ---- --.- __ --- - -- ---- Medicare _$ 11260.88 $ 22151.00 $ 10890.12 f 51% Medicare - -$ 10,970.17 $ - 22,000.00 $ 11 009.00 1 0% _- _ t _ _ I Unem la ment _$ 2 114.92 $ 54.000.00_ $ 51 885.08 4% Unemployment men[ __ $ $_ 54,000.00 i$ 144 456.50 I 49% Health Insurance _ _$ 132 426.00 $ 2.9_8 518 00_ $ 166 092.00 44_% Health Insurance_ __$ 137,997.50 $_282,454.00 - _-_ - - r$ 11029.83 50% Compensated Absences $ 1,193.00 $ -15000.00 $ 8A - -y - $ $ $ Workers Com ensation $ 9 646.DO $ 16 000 00 $ 6 354.00 _ 60% Workers Com ensation $ 11 439.00 t$ 16 000 00 Exp. ----- -- - -- - - ------ si P- $- ll 240,553.00 4 $ 4561.00 -71% --_- - $ 3 252.79 96% General Liability Insurance $ 70 511.92 $ 78 834 OD $ 8 322.08 89% General Liability Insurance $ 71,827.21 $ 75 080 00 li _ r ___ - --- -I ----- ------- ----___- -- ---------___ $ - 100% Retirement/Pension Ex - $ 251,300.00 $ 251,360-00 $ 100% RetiremenVPenslan Ex $ 240,553.00 $ 240 553 00� _ r SUBTOTAL -- - - 1$ 707 514.50{$1,790 016.30 $1,&8,694.80 - 40%SUBTOTAL-- $ 642,666.13 $1,132,92"C-$i --- l -- Encumbrances $ 6237.30{$ 6237.30 $ 100% 490 255.67� 57% GRAND TOTAL $2189 312.54 $-4,-3-0 5 470.30 $ 10 350.76 51%GRAND TOTAL $ 112 317.02 $ 50 565.00l-$-1-.3-9 247.98 k 60% CAPTAINS GOLF COURSE COMPARISON REPORT JANUARY Jan-17 Jan-18 Jan-19 Jan-20 Jan-21 Jan-22 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 7,416.00 $ - $ 10,030.00 $ 201,291.02 $ 2,106.00 $ RESIDENTS-Morning $ 3,092.00 $ - $ 1,670.00 $ 77,865.00 $ - $ RESIDENTS-Twilight $ - $ - $ 446.00 $ 14,272.00 $ $ CHARTER NON-RESIDENTS $ - $ - $ - $ - $ $ NON-RESIDENTS $ 12,360.00 $ $ 18,359.00 $ 175,826.00 $ 1,752.00 $ NON-RESIDENT TWILIGHT $ - $ $ - $ 18,742.00 $ 272.00 $ AFP COLLEGIATE $ $ $ $ 776.00 $ - $ AFP JUNIOR $ $ $ $ 776.00 $ - $ SUBTOTAL $ 22,868.00 $ - $ 30,505.00 $ 489,548.02 $ 4,130.00 $ - GREEN FEES: 18 HOLE GREEN FEE $ 2,427.00 $ 3,042.00 $ 1,651.00 $ 4,612.00 $ 4,659.00 $ 1,345.00 TWILIGHT GREEN FEES $ 964.00 $ 646.00 $ 639.00 $ 1,728.00 $ 1,984.00 $ 310.00 BACK 9 GREEN FEES $ 140.00 $ 26.00 $ - $ 42.00 $ 1,253.00 $ 520.00 ADVANCED RESERVATIONS $ 200.00 $ 200.00 $ 200.00 $ 5,206.00 $ 3822.00 $ 300.00 SUBTOTAL $ 3,731.00 $ 3,914.00 $ 2,490.00 $ 11,588.00 $ 11,718.00 $ 2,475.00 CARTS: 18 HOLE CART $ 1,647.16 $ 694.48 $ 380.24 $ 3,223.97 $ 3,280.07 $ 577.86 9 HOLE CART $ 753.72 $ 158.08 $ 378.33 $ 1,374.83 $ 1,686.83 $ 444.20 SUBTOTAL $ 2,400.88 $ 862.56 $ 758.57 $ 4,598.80 $ 4,966.90 $ 1,022.06 DRIVING RANGE $ 894.00 $ 800.00 $ 623.00 $ 1,284.00 $ - $ 1,229.00 PULL CARTS $ 16.92 $ 31.05 $ 97.89 $ 27.30 $ 126.07 $ - SNACK BAR RENT $ - $ - $ - $ - $ - $ - GIFT CERTIFICATES $ 268.31 $ 600.36 $ 104.30 $ (1,288.20) $ 1,473.00 $ 2,425.00 CREDIT BOOK $ (96.30) $ (154.28) $ (196.60) $ (212.07) $ (15.60) $ (245.14) PRO SHOP SALES $ 1,910.52 $ 880.38 $ 2,249.77 $ 9,526.01 $ 1,340.08 $ 672.88 MISC.SALES $ - $ $ $ - $ - $ - SUBTOTAL $ 2,993.45 $ 2,157.51 $ 2,878.36 $ 9,337.04 $ 2,923.55 $ 4,081.74 TOTAL REVENUE $ 31,993.33 $ 6,924.07 $ 36,631.93 $ 515,071.86 $ 23,738.45 $ 7,578.80 CAPTAINS GOLF COURSE COMPARISON REPORT FISCAL YEAR THROUGH JANUARY ( 7 months ) FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 REVENUE MEMBERSHIPS: RESIDENTS-Early $ 19,995.00 $ 9,986.00 $ 28,010.00 $ 213,962.02 $ 25,218.00 $ 7,371.00 RESIDENTS-Moming $ 8,342.00 $ 3,092.00 $ 875.00 $ 81,205.00 $ (793.00) $ 4,267.00 RESIDENTS-Twilight $ 4,033.00 $ 3,283.00 $ 4,933.00 $ 19,704.00 $ 6,696.00 $ 2,808.00 CHARTER NON-RESIDENTS $ - $ - $ - $ - $ - $ - NON-RESIDENTS $ 22,446.00 $ 7,380.00 $ 27,524.00 $ 186,280.00 $ 26,352.00 $ 2,804.00 NON-RESIDENT TWILIGHT $ 747.00 $ 1,981.00 $ 2,154.00 $ 21,850.00 $ 7,036.00 $ 2,800.00 COLLEGIATE $ - $ 515.00 $ 740.00 $ 1,721.00 $ 1,221.00 $ 1,221.00 JUNIORS $ 700.00 $ 720.00 $ 1,085.00 $ 1,164.00 $ 496.00 $ 584.00 SUBTOTAL $ 56,263.00 $ 26,957.00 $ 65,321.00 $ 525,886.02 $ 66,226.00 $ 21,855.00 GREEN FEES: 18 HOLE GREEN FEE $1,013,003.47 $ 955,938.55 $ 999,771.34 $1,037,259.56 $ 1,320,920.58 $ 1,151,500.49 TWILIGHT GREEN FEES $ 110,764.40 $ 110,729.00 $ 112,035.20 $ 118,121.00 $ 178,869.88 $ 151,436.89 BACK 9 GREEN FEES $ 40,232.00 $ 48,805.20 $ 57,807.04 $ 67,884.00 $ 85,876.95 $ 118,271.25 ADVANCED RESERVATIONS $ 80,885.40 $ 71,896.28 $ 53,787.00 $ 59.262.4D $ 30,825.80 $ 34,654.25 SUBTOTAL $1,244,885.27 $1,187,369.03 $ 1,223,400.58 $1,282,526.98 $ 1,616,493.21 $ 1,455,862.88 CARTS: 18 HOLE CART $ 370,862.44 $ 351,065.51 $ 359,603.63 $ 359,433.87 $ 465,470.52 $ 445,404.36 9 HOLE CART $ 74,543.13 $ 76,431.31 $ 85,333.39 $ 90,441.97 $ 111,847.30 $ 100,153.20 SUBTOTAL $ 445,405.57 $ 427,496.82 $ 444,937.02 $ 449,875.84 $ 577,317.82 $ 545,557.56 DRIVING RANGE $ 76,258.50 $ 83,963.00 $ 83,105.00 $ 87,381.00 $ 120,366.00 $ 106,906.00 PULL CARTS $ 5,347.39 $ 6,386.45 $ 6,126.10 $ 5,438.49 $ 6,878.15 $ 3,218.78 SNACK BAR RENT $ 36,500.00 $ 34,000.00 $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 25,000.00 GIFT CERTIFICATES $ (1,867.43) $ (2,278.57) $ (3,581.34) $ (247.38) $ 8,106.60 $ 17,942.82 CREDIT BOOK $ 6,789.11 $ 6,158.93 $ (4,764.24) $ 2,336.92 $ 4,994.70 $ 17,858.89 PRO SHOP SALES $ 179,949.93 $ 160,477.00 $ 178,815.28 $ 178,898.18 $ 152,727.17 $ 173,510.07 MISC.SALES $ $ - $ - $ - $ $ 6,223.27 SUBTOTAL $ 302,977.50 $ 288,706.81 $ 286,180.80 $ 302,009.37 $ 303,072.62 $ 350,659.83 TOTAL REVENUE $2,049,531.34 $1,930,529.66 $ 2,019,839.40 $2,560,298.21 $ 2,563,109.65 $ 2,373,935.27 MONTH: Jan-22 GUESTPLAY MEMBER PLAY GRAND DATE DAY_ 18 B-9 TWI-LT PP COMP-1-OTHER TOT-GST- 18 B 9 TWI-LT TOT MBR TOTALS COMMENTSIWEATHER -- - - - --- -- 5- 1 SAT 3 8 1 - 12 43 1 7 1- - - w 63 CloShowers,45 deg_- 2 SUN 52 _19 _ _3 74 1 85 Cloudy,Showers,48 deg .--- - -- _ ------ _-F _._--- _ ,. _._. -- --- --- 3' MON - ---_--- 13 ---_�-- ---- ----- ---- --- - - - __I - 14 __ 14 Cloud�Cold,34 deg 4 TUE 1 _------ --- -----------8..- 1 - - - --- i I _ __-_- - __.- _ ___9 9 _ _Sunny,Cold,28 deg_- - --- - 5 WED 5 2 - - - - 7 42 16 3 61 I 68 Cloudy,Windy,43 tleg.- 6 90 7 12 109 125 Sunny,40 deg 7 FRI - - - - _ - - - - L _ - Closed Snow 8 SAT - - - ___Closed Snow 9 SUN - - - - - - - - - _ - Closed,Snow 10 MON - - 8 1 2 11 11 Cloudy.32 deg 11Closed Snow 12 WED _ -- -- I _ - 3._ - - 2 ---5 - 5 _A_MSnow,40de-- _13 THU 7 2 6 15 85 4 17 10.6 _1_21 Cloudy,45 d� 14 FRI - _ - 1 1 _ 1 Ram Cold 39 deg 15 mClosed Snow/Ice 16 SUN 2 - 2 10 4 14 16 Partly Sunny_29 deg - - Closed,Rain 8 _- - 8 _ 9 Partly Sunny,32 deg 19 WED 7 1 210 71 15 15 101 11.1 _ Pant Sunny,45 deg--- _- - ----- --- --- ---- - - ,. -._... -_--- ---- - - - ---- --- 20 THU - - - 1 3 - - 3 4 Cold/Rain_,40_deg_ _- - - --- -- Closed Snow __ - 22i SAT - - -- - - -- - _ -- - _Closed Snow 23 SUN -- - -- -- -- - -- Closed Snow 24_ MON _ Closed Snow _ - - - 25_ TUE__ 18 4 22 23 Closed AM,43 deg - _26 WED = 1 - -- t ---- - -- - -- --- _-_ -__ _ 1 16 1 3 20 21 Partly C Sunny,a deg- - - - - -- - -- -- - -. 27 THU 1 -_ - I _ l _ 1 6 _3__ 91 10 _Cold,30 deg 28 FRI 1 1 - --- - - - - _ 2 --_ _ _31 2 -__. _ 33 _ -_35 _ - _ Cold 35 deg 29 SAT = - - - - - Closed Blizzard -30 SUN_ - -_ -- - - - Closed Snow 31 --- MO- -- - --- -- - --- 4 -I- -- - - - -- - Closed Snow TOTALS, 40 _ 21 19 -- - 80 608 70 - - - _-- - _ 73� 661 731 � 13 Days Closed January-21 1 133 49 93 13 288 1 417 184 340 _ 1 941 2,229_ 6 Days Closed z -- -- - 1 - -_ - -- -- - - - _-_Januarys-20 - 135 - _ 69 _ - - 32 -- 2 238 r - - 835_ 59' 190 1,064 1,322 _�-- - -- -- -- -- I - --- -- -- ` .- --- - - -- Janua�-19 49 3 30 12 94 1 497 60 87 644 738 -- Janua -18� 84� __ 6 22� 41 116 247 - -34 41 - - -322 4381 --- - --- - - - -. -- - - -+. _ --- -- -_- 7 - - - ---t --- Januarr-l7 74 7 _ 43 11 135 6T1 113 64 850 98_5 _ --- - - January-16 4 4 2 26 4 76 317 33 - 73 423, 499 _r -1 -- - -- -- - - -- -- JanuarI 49 7 13 1_ 70 - - 285 49 17 1 351 421 -- --- - - - -- __ - --- --- - -- 51 ---- - - -- - - - January44 45 - 25 4 74 264 68 471 379 453 - ---January-13 - 89 1 3 43 _ 11 146 286_ 561-72 414 560 - - January-12 159 _ __1_ 103 - - - --33 296- -- 766 1547 128 1048 1,344 -- - - - _January-11 36 - _ 25 _ 3 _ _ 64� 104 17 20 _ 141 205_ __January-!0 ---- 641 25_ _ 9� 99 309 39 -348 -- -----Janu .09 - - - -- - -- _ _- -_- -- -� -4-9-9----59-'-- --� 131 i January-08 _ 115 8 61 200 499 59 -.January-07 133 -18 __--_ 68 32 _ 7 - 258 555 115 151'- 821 1,07 _-- _ January-06 306 46 113 - 25 496 1;015 85- 238 1,338 1,828 -JF 56 10 20 1 87 221 26 52 29.91 386 � - - - --- - -- - -- -- -I Januan_04 71 17 26 6 120 - 175 13 20 208 328 --- - - --- Januarr03 44 4 19� - -----7 - 7 -- - 74 139-- 74-- -6 29 1 248 Janus 02 148 3 t _ 101 4 19 275 1 657 47 115 _819 C 1,094 I Januar1�01 - 56 - 12 _--5 - 9_ --10 - - -- 92_l_ - 191 1 4_ 196 288 Janua 00 243 7 250 581 15 14 610 860 FY 2022 Projections by month REVENUES: JUL AUG SEP OR NOV DEC JAN FEB MAR APR MAY JUN TOTALS Season Passes $ $ 3,000 $ 2,000 $ - $ $ $ - $ 233,456 $ 539,867 $ 393,957 $ 204,274 S 43,773 $ 1,420,327 Green Fees $ 432,000 $ 432,000 $ 252,000 $ 162,000 $ 54,000 $ 18,000 $ 18,000 $ 18,000 S 36,000 $ 54,000 $ 108,000 $ 216,000 $ 1,800,000 Cart Fees $ 141,182 $ 143,349 $ 98,513 $ 74,524 $ 28,145 $ 6,406 $ 4,222 $ 1,037 $ 10,397 $ 29,504 $ 46,494 $ 76,500 $ 660,273 Driving Range $ 26,500 $ 33,000 $ 22,500 $ 15,000 $ 6,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 13,500 $ 15,000 $ 18,000 $ 157,500 Pro Shop Revenues $ 47,000 $ 46,000 $ 30,000 S 25,000 S 15,000 $ 5,000 $ 10,000 $ 2,000 $ 20,000 $ 25,000 $ 30,000 $ 45,000 $ 300,000 Restaurant Rent $ 5,000 $ 5,000 $ 5,000 $ 51000 $ 2,500 $ 2,000 $ - $ - $ 2,500 $ 5,000 $ 5,000 $ 5,000 $ 42,000 Solar Array $ 71,000 $ - $ . $ - $ - $ $ - $ - $ $ $ $ $ 71,000 Miscellaneous $ - $ - $ - $ - $ - $ $ _ $ $ $ $ $ $ TOTALREVENUES $ 722,682 $ 662,349 $ 410,013 $ 281,524 $ 105,645 $ 33,406 $ 34,222 S 256,493 $ 610,764 $ 520,961 $ 408,768 $ 404,273 $ 4,451,100 EXPENSES: Wages $ 145,809 $ 145,809 $ 130,777 S 114,242 $ 105,223 $ 96,204 $ 99,210 $ 75,159 $ 102,217 $ 111,236 $ 142,803 $ 234,497 $ 1,503,189 Operating Expenses $ 125,000 $ 120,301 $ 97,744 $ 55,451 $ 49,812 $ 33,835 $ 33,835 $ 42,293 S 66,729 $ 99,624 $ 103,384 $ 111,842 $ 939,850 Pro Shop Purchases $ 25,300 $ 23,000 $ 16,1130 $ 10,350 $ 4,600 $ 5,750 $ S - $ - $ 39,100 $ 52,900 $ 52,900 $ 230,000 Life Insurance $ 652 $ - $ $ - $ $ $ - $ $ _ $ _ $ _ $ _ $ 652 Unemployment $ - $ - $ $ $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ - $ $ 54,000 Health Insurance $ 24,877 $ 24,877 S 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 298,518 Medicare $ 22,151 $ $ - $ - $ - $ - $ - $ $ $ S - $ - $ 22,151 Compensated Absences $ 15,DOO $ $ $ $ $ $ $ $ - $ - $ - $ - $ 15.000 Workers Compensation $ 16,000 $ $ - $ - $ - $ - $ - $ - $ $ $ $ - $ 16,000 Retirement/Pension $ 251,300 $ - $ - $ - $ - $ - $ - $ $ _ $ $ - $ - S 251,300 Liability&Property Insurance $ 78,834 $ $ - S $ - $ - $ S $ - $ - $ - $ - 5 78,834 Transfer to Trust $ 21,1300 $ $ - $ - $ - $ - $ $ - S - $ - $ S - $ 21,000 Contractual Obligations $ 39,529 $ $ $ - $ - $ - $ $ $ _ $ $ - S - S 39,529 Indirect Costs $ 129,324 $ - $ - $ - $ - $ - $ $ $ $ $ $ - $ 129,324 Prior Year Encumbrences $ 6,237 $ $ $ $ - S - $ $ $ _ $ $ $ _ S 6,237 Payback of Prior Deficit $ - $ $ - $ $ - $ - $ S $ _ $ S _ $ - $ _ Capital $ 100,000 $ 5 - S $ - S - $ S $ - $ $ S - $ 100,000 FY22 Capital $ - $ $ - $ - $ _ $ _ $ $ $ _ $ $ _ $ - $ TOTAL EXPENSES $ 1,001,013 $ 313,987 $ 269,498 $ 204.920 $ 193,512 $ 169,665 $ 166,922 $ 151,329 9 202,823 S 283,837 S 323,963 $ 424,116 S 3,705,584 SURPLUS/(DEFICIT) $ (279,331) $ 348,362 $ 140,515 $ 76,604 $ (67,867) $ (136,259) $ (132,700) $ 105,164 $ 407,941 S 237,124 S 84,805 S (19,843( $ 745,516 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS Season Passes $ 12,509 S 4.265 $ 2,804 $ 1,400 S $ 877 $ - $ 233,456 $ 539,867 S 393,957 S 204,274 5 43,773 $ 1,437,182 Green Fees $ 517,604 $ 464,628 $ 23(],479 $ 177,019 S 49,946 $ 14,212 $ 2,475 $ 18,000 $ 36,000 $ 54,000 S 108,000 $ 216,000 $ 1,887,863 Cart Fees § 177,593 $ 172,590 $ 95,417 $ 7S,DS5 $ 27,979 $ 8,772 $ 1,072 $ 1,037 $ 10,397 S 29,504 S 46,494 S 76,500 $ 722,360 Driving Range $ 34446 $ 33341 $ 19,063 S 31,920 $ 4,413 S 2,494 $ 11229 $ 2,000 $ 2,000 $ 13,500 $ 15,000 $ 18,000 $ 157,4D6 Pro Shop Revenues $ 57,301 $ 47,806 $ 30,197 $ 17,917 $ 11,946 S 9,368 $ 673 $ 2,000 $ 20,000 $ 25,000 $ 30,000 $ 45,000 $ 297,209 Restaurant Rent $ 5,000 $ SAO $ 5,Ob0 5 5,O00 S 2,500 $ 215130 $ $ - $ 2,000 $ 5,000 $ 5,000 $ 5,000 $ 42,000 Solar Array $ 71,000 $ $ . $ - $ - $ - $ - $ - $ - $ $ $ $ 71,000 Miscellaneous $ $ . $ 5,5H5 S 626 $ 93 $ - $ . $ - $ - S $ $ $ 6,223 Gift Certificates $ (6,144) $ (3$91) $ 62 $ (1,890) $ 3,110 S 24,371 S 2,475 $ $ - $ $ $ $ 17,943 Credit Book $ 2,418 § 7,409 $ 4,830 $ 2,097 $ 21705 $ (11355) $ (245) S $ $ $ $ S 17,559 TOTALREVENUES $ 11 S 731,047 $ 39$,856 $ 209,145 $ 101,693 $ 61,240 $ 7,579 S 256,493 $ 610,264 $ 520,961 $ 408,768 $ 404,273 $ 4,657,045 EXPENSES: Wages $ 124,221 $ 144,677 $ 126,333 $ 124,986 $ 111.215 $ 132,763 $ 77,003 $ 75,159 $ 102,217 $ 111,236 5 142,803 $ 234,497 $ 1,497,110 Operating Expenses $ 77,366 $ 106,519 § 15,155 1; 82,150 $ 49,377 $ 95,878 $ 124,914 $ 42,293 $ 66,729 $ 99,624 5 103,384 $ 111,842 S 1,035,234 Pro Shop Purchases $ - $ 30,130 $ 12,014 $ 6,592 $ 4,269 $ 336 $ 11187 $ - $ - $ 39,100 $ 52,900 $ 52,900 $ 199,479 Life Insurance $ 46 $ 46 $ 47 § 46 $ 46 S 49 '; 46 $ - $ - $ . $ . $ - $ 327 Unemployment $ - $ - 5 - $ $ - $ S 2,115 $ 9,000 $ 9,ODO $ 9,000 $ - $ - $ 29,115 Health Insurance $ 18,273 $ 19,773 $ 18,272 $ 18,270 $ 18,275 $ 2,835 § 37,729 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 256,809 Medicare $ $ - $ 6,352 $ - $ - $ - $ 4,899 $ - $ - $ - $ - $ - S 11,261 Compensated Absences $ 1,193 $ S - $ - $ $ - $ - $ _ $ - $ _ $ _ $ $ 1,193 Workers Compensation $ 6,354 S $ $ - $ - $ - $ $ $ $ $ _ $ _ $ 6,354 Retirement/Pension § 252,300 S $ - $ - $ - $ - $ - $ $ $ _ $ - $ $ 251,300 Encumbrances $ 6,237 $ - $ $ - $ - $ - $ - $ $ $ $ - $ - $ 6,237 Liability&Property Insurance $ 70,512 $ - S - S - $ - S - S - S - $ - $ - $ - S $ 70,512 Transfer to Trust $ - $ 21,000 $ $ § S S $ $ $ $ $ $ 21,o0D Indirect Costs S $ 129,334 $ - $ - $ - $ - $ - $ $ $ - $ - $ S 129,324 Payback of Prior Deficit $ - $ - Capital $ - $ - $ S - $ 86,788 $ - $ $ $ - $ - $ - $ - $ 86,780 FY22 Capital $ - $ - TOTALEXPENSES $ 545,503 $ 480,519 S 238,187 $ 212,044 S 20,9622 $ 231,881 $ 247,891 $ 151,329 $ 202,823 $ 283,837 $ 323,963 $ 424,116 $ 3,602,035 SURPLUS/(DEFICIT) $ 326,224 $ 280,929 $ 1S$,669 $ 51,101 $ (165,269) $ (170,622) $ (240,,313) $ 105,164 $ 407,441 $ 237,124 $ 84,805 $ (19,843) $ 1,055,010 GOLF DEPARTMENT-DRAFT FY 2023 BUDGET Revised 2/7/22 EXPENDEDIEXPENDED EXPENDED EXPENDED BUDGETED REQUESTED FY22fFY23 FY2018 FY2019 FY2020 , FY2021 FY2022 1. FY2023 DIFFERENCE WAGESWAGES _ Full-time Maintenance $ 563,501 _$ 573,351 $ 588,859 $578,912.82 Full-time Wages $890,037.00 $1,001,971.00 $__ 111,934 12.58% Part-time Maintenance j$ 240,563 $ 280,357. $ 221,794 $266,414.68 Part-time Wages $579,478.00 $ 518,540.00 $ 60,938 -10.52% Full-time Administrative $ 238,714 $ 245,278 $ 253,962 $264,596.17 Overtime $ 50,000.00 $ 61,184.00 $ 11,1841 22.37% Part-time Administrative ;$ 223,655 $ 206,468 $ 161,572 $225,930.09 Longevity _ - $ 16,560.00 $ 15,197.00 $ (1,363 -8.23% Overtime $49,044__$ 44.033 $ 41,237 $59,763.88 Contractual Obligations $ 6,643.00 $ $ (6,643) -100.00% Longevity $ 15,902 $ 16,525 $ 17,299 $ 19,236.16 $ - $ $ _ - _ Contractual Obligations $ - $ - $ - $22,351.99 $ - $ $ - I SUBTOTAL $ 1,331,380 $ 1,366,012 $ 1,284,724 ; 1,437,206 $ 11542,718 $1,596,892.00 $ 54,174 3.51%I GENERAL EXPENSES GENERAL EXPENSES Clothing-Maintenance $ 9,085 $ 10,357 $ 8,766 $ 7,780 Oil/Grease $ 3,000.00 $ 3,200.00 $ 200.00_: 6.67%_ Clothing-Administrative $ 1,657 $ $_ $ 1,500 Diesel Fuel $ 10,000.00 $ 10,500.00 $ 500.00 5.00%_ Oil/Grease-Maintenance $ 2,142 $ 4,104 $ 2,628 $ 1,555 Heating $ 14,000.00 $ 14,000.00 $ 0.00%_ Diesel Fuel $ 12,033 $ 14,759 $ 12,493 $ 8,268 Gasoline $ 8,500.00 $ 9,000.00 $ 500.00 Heating-Maintenance $ 2,992 $ 2,909__ $ 2,440 $ 2,419 Electricity 1$ 46,000.00 $ 48,760.00 $ 2,760.00 6.0V9/b Per Town Hall Heating-Clubhouse $ 11,2641$ 11,933 $ 9,048 $ 9,689 Electricity-irrigation Pump $ 22,000.00 $ 23,320.00 $ 1,320.00. 6.00%Per Town Hall Gasoline-Maintenance $ 11,796.$ 12,245 $ 10,112 $ 5,793 R8M Equipment $ 80,000.00 $ 88,000.00 $ 8,000.00 10_00% Electricity-Maintenance $ 6,481 $ 5,291 $ 4,905 $ 5,186 R&M Irrigation $ 35,000.00 $ 37,000.00 $ 2,000.00 5.71% Electricity-Clubhouse $ 36,459 $ 36,191 $ 31,131 $ 32,493 Professional/fechnical $ 4,500.00 $ 4,500.00 $ - 0.00% _ Electrici -Irri ation $ 21,434 I$ 20,661 $ 19,152 $ 23,086 OSHATraining 1$ 2,500.00.$ 2,500.00 $ 0.00% Electricity-Driving Range $ 3,824 $ 3,669 $ 3,439 $ 2,943 Phones 1$ 1;600.00 $ 1,600.00 $ - 0.00% R&M Equipment $ 90,095 $ 80,149 $ 71,672 $ 73,507 Alarm $ 2,200.00 $ 2,200.00 $ 0.00% R&M Irrigation $ 39,280 $ 31;904 $ 19,388 $ 42,728 Office Supplies $ 9,500.00 $ 9,500.00 $ 0.00% Professional/Technical $ 3,352 $ 42 $ 5,083 $ 6,066 Score Cards $ 4,000.00 $ 5,000.00 $ 1,000.0D 25.0 3,80% Phone-Maintenance $ 668 $ 628 $ 630 $ _628 Maintenance Supplies $ 12,000.00 $_ 72,000.00 $ 0.00%_ Phone-Clubhouse $ 980 $ 912 $ 911 $ 910 RargeS lies $ 13,000.00 $ 13,000.00 $ _ 0.00% Alarm-Maintenance $ 1,084 $ 1,454 $_ 963 $ 963 Computer Supplies $ 8,000.00 $ 8,000.00 $ 0.00%_ Alarm-Clubhouse $ 5,746 $ 5,367_$ 672 $ 1,267 Custodial Supplies $ 20,000.00 $ 22,000.00 $ 2,000.00 10.00%_ Office S ies-Admin. $ 9,116 $ 8,705_$ 10,087 $ 9,885 Rubbish Removal/Sanitation $ 26,000.00 $ 20,000.00 $ X6,000.00)_ -23.08%_ Score Cards $ 3,220 $ 3,859 $ 1,610:$ 3,518 Seed&Sod $ 25,000.00 $ 29,000.00 $ 4,000.0016.00% Maintenance Supplies $ 10,582 $ 12,206_$ _ 7,698 $ 16,694 Tee&Green $ 12,000.00 $ 12,000.00 $ 0.00% Range Supplies $ 7,646 $ 9,362 $ 6,292 $ 6,303 Landscaping $ 5,000.00 $ 5,000.00 $ 0.00% Computer Services $ 6,676 Ts 6,860 $ 7,648.$ 6,681 _Topsail 8 Sand $ 30,000.00 $ 31,500.00 $ 1,500.00 5.00% Office Supplies-Mainl. $ 375 $ 210 $ 693 $ 1,625 Fertilizer $ 80,000.00 $ 96,_00.00 $ 16,000.00 20.00% Custodial Supplies/Services $ 10,8991 $ 19,320 $ 17,164 $ 27,685 Fun icide $120,000.00 $ 126,000.00 $ 6,000.00 5.00% Rubbish Removal/Sanit. $ 19,886 $ 23,613 $ 19,778 $ 25,690 Insecticides $ 15,000.00 $ 16,000.00 $ 1,000.00 6.67% Seed&Sod $ 24,061 i $ 12,388 $ 17,618_$ 19,889 Misc.Wetting Agents/Lime $ 55,000.00 $ 58,000.00 $ 3,000.00 5.45% Tee&Green $ 4,708 1 $ 11,269 $ 2,292 $ 6,416 Cart Lease $111,000.00 $ 111,000.00 $ - 0.D0%_ Landscaoing $ 3,633_$ 4,407 $ 907 $ 315_Clubhouse Fum./Repair $ 35,000.00 $ 40,000.00_ $ 5,000.00 14.29% Toosoil&Sand $ 57,659 $ 27,427_$ 25,064 $ 30,078 Credit Card Expense $ 57,000.00 $ 75,000.00 $ 18.000.00 31.585/6 Fertilizer $ 88,862_$ 77,784_$ 65,762 $ 72,840 Environmental Monitoring $ 3,000.00 $ 3,000.00 $ 0.00%_ Fungicide $ 94,907 $ 99,220_$ 21,640 $ 113,501_Safety Clothing Allowance $ 9,000.00 $ 9,000.00 $ 0.00% Insecticides $ 10,347 $ 14,857 $ 2,580 $ 14,420 Mileage-Maintenance $ 450.00 $ 450.00 $ 0.00% Soil Amendments_ $ 43,865 $ 51,894_$ 62,709 $ 49,663 Meetings/Travel $ 2,500.00 $ 2,500.00 $ 0.00% Riding Cart Lease $ 119,986 $ 119,986 $ 118,271 $ 111,000 Dues and Subscriptions $ 4,100.00 $ 4,100.00 $ 0.00% Clbhse Furnish/Repair $ 56,343 $ 31,015 $ 30,979 $ 55,325 Clothing Allowance-Admin $ 4,000.00 $ 4,000.00 _ $ 0.00% Credit Card Expense $ 46,461 $ 48,924 $ 56,231 $ 7_7,069 AdvertisinglPromotions $ 50,000.00 $ 50,000.00 $ 0.00a/ In Stale Travel-Maint. $ $ 677 $ 702 $ _CVEC Administrative Fees $ $_ 4,688.00 $ 4,688.00 100.00%_ Meetiry�s/Travel-Maint. $ 1,404 $ 1,125 $ 252 $ $ $ - $ Meeti sfrravel-Admin. $ 537 $ 316 $ 124 $ _ - $ $ $ Dues Subscripts-Maint. $ 2,525 $ 740 $ 205 $ 1,295 _ $ $ $ _ Dues Subscripts-Admin. $ 2,518 $ 2,270 $ 2,270 $ 2,270 _ $ $ $ _ Adverts/Markt/Promo $ 31,374 $ 22,554 $ 19,554 $ 23,646 $ $ $ OSHA Training $ - $ $ $ Environmental Monitoring $ 971 $ $ $ TOTAL OPERATING EXP. $ 917,950 $ 857,361 $ 701,565 $ 903,558 E 939,850 $ 1,011,318 $ 71,468.00.1 7.60% PRO SHOP PURCHASES $ 189,018 FRINGE BENEFITS OTHER EXPENSES Life Insurance $ 531 Transfer to Trust $ 21,000.00 $ 421,000.00 $ 400.000 1904.76% _ Unemplo mend t $ - Pro Sho Purchases $230,000.00 $ 230,000.00 _ $ 0.00% Health Insurance _ _ $ 225,288 Capital $100,000.00 $ $ (100,000) -100.00% Medicare Tax _ _ _ _ $ 18,212 Indirect Costs $129,324.00 $ 205,356.00 $ 76,032 58.79% Retirement/Pension $ 240,553 Life Insurance $ 632.00 $ 671.00 $ 391 6.17% TOTAL FRINGE BENEFITS $ 484,583 Unemployment $ 54,000.00 $ 55,080.00 $ 1,080' 2.00% Health Insurance $285,504.00_$ 343,608.00 $ 58,104 20.35% CAPITAL $ 45,547 Medicare $ 21,793.00 $ 23,976.00 $ 2,183 10.02% WORKERS COMPENSATION $ 11,439 Compensated Absences $ 15,000.00 $ 20,000.00 $ 5,000 33.33% PROPERTY INSURANCE $ 71,827 Workers Compensation $ 16,000.00 $ 16,480.00_ $ 480 3.00% OPEB _ $ 17,277 General Liability Insurance $ 78,834.00 $ 81,199.00_ !$ 2,365 3.00% _ CONTRACTUAL OBLIGATIONS $ 19,856 Retirement/Pension Exp. $251,300.00 $ 238,554.00 $ 12,746 5.07% COMPENSATED ABSENCES $_ - SUBTOTAL $ 1,203,387 $1,635,924.00 ; 432,537' 3594% INDIRECT COSTS $ 114,967 EXPENSE BUDGET TOTAL $ 1,838,217 ; 2,143,237 ;2,647,242.00 $ 504,005 23.52% TOT.WAGE&EXP.BUDGET $Y-27-5,422 422 ; 3 685 955 $4 244134.00 558,179 15.14% Ca ltal Needs: FY 2022 FY 2023 FY 2024FY 202.1 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Comments E ui ment Replacement $ 232,000 $ 225,000 $ 290,000 225,000 $ 180,000 $ 150000 165,000 180,000 195,000 need to add tab that details equipment replacement;check with legal on warrant article/commentary language specificity Irr' tion Des n Sc a of Work 45,0110 May need to increase(currently 1%of construction costs) Irrligation System-All Holes 300.000 S 300.000 300.000 300.000 1-356,500 300.000 Assumes$4.7M for all 36 holes per Irrigation Study ga 20 years 3%level debt;need to develop formal debt schedule with UnlBank Irrigation Sys.tem Construction Management $45,000 $45,000 Maintenance BuildingStud $ 20.000 Need to confirm$ Maintenance Buildin Design 100000 10%of construction costs Maintenance Facillt Upgrades 130,000 127,000 124,000 S 123,000 118,000 115,000 1112,000$1M 10 yr short term bond Nt 3% Maintenance Facility Construction Management 25000 Main Course Irrigation Well Reconditioning $ 55,000 Driving Ran a Well Reconditioning $ 50,000 Sink Hole Repair $ 40,000 $ 20,000 $ 20,000 Need to verify material costs Cart Path Improvements $ $ 120,000 $ 15,000 $ 15,000 $ 15,000 Use new Barnstable County bid pricing;need to prioritize and update phasing(coordinated with Irrigation) Tee Box Renovations $ 20.000 20000 $ 20000 $ 20000 Fixing existing only New Forward Tees Additions per NGF&USGA(-20)-probably in-house plus materials Clubhouse Paintin 45 000 Need to verify Restaurant HVAC 1 26 and 3j -L-80,000 _ Additional Costs Restaurant HVAC 2a 4 and 5) $ 150,000 May be Green Communities eligible;work to be done in Winter 2022-23 Clubhouse roof $ 124,875 Roof inspection to be completed in Jan 2022 Pavilion&Hallway Carpeting $ 25,000 Reappropriate available balance to Pro Shop carpeting in Spring 2022-check on hallway and Pro Shop casts Pro Shop Furnishings $ 15,000 1 1 Need to verify Clubhouse Window&Door Replace $ 70,000 $20k for design only Additional Costs Windows and Doors $ 150,000 Estimates only;work to be done in Winter 2022-23 Kitchen Equipment Re lacement 25,000 15.000 15,000 15,000 15,000 Need to be detailed and verified with Sean Sullivan Rental Clubs/Push Carts 30,000 Range Balls/Eui ment 20,000 Clubhouse Surroundings Imrovements&Theme Enhan $ $ 20000 20,000 20,000 20,000 Tree Work/Grinding 35,000 _$ 20,000 $ 20,000 Incorporate into operating budget in FY25+ Water Diversion/Purnp House Protection 10,000 75,000 75,000 Irrigation study estimated$250k Parking Lot Repaving 100,000 1 Could float;check with DPW Driving Ran eImprovements 100000 Waiting on Jeff O'Dell Total Capital lm rovements_ 887000 775000 710000 $ 767000 $ 719,000 715875 733000 595,000. $7000 Total Approved STM $ 567,000 Total Planned for Spring 2022 ATM $ 320,000 S Yi.hr A - 77LM 4��tNS Cod'" \\\\p\t�tnuroulrr►rrrnii/// = 0 on rr111110111 $REWST�'µ TOWN OF BREWSTER Brewster,Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of January 11,2022 Commissioners Present:Anne O'Connell(Chair),Andrea Johnson(Vice-Chair), Rob David,John Kissida,Wyn Morton,Jeff Odell and David Valcourt Others Present: Jay Packett,Director of Operations,Colin Walsh,Golf Course Superintendent,Donna Potts(9-Hole Women's Assn), Sarah Robinson(18-Hole Women's Assn),Peggy McEvoy(President, Friends of The Captains)and Bill Meehan(Finance Committee Liaison). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting may be viewed at:http://video.brewster-ma.gov/CablecastPublicSite/show/5802?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Peggy McEvoy reported on The Friends fundraiser coming up on June 12. Superintendent's Report: • Colin Walsh reported on in-house maintenance projects done and those on hold until Spring. Bid requests for brush pile removal went out on January 6. Maintenance of equipment is under way. Tree work and stump grinding continues. Anne O'Connell gave kudos to the maintenance staff for their work. Director's report: • Review draft FY23 Golf Department Budget Jay Packett reported on the budget expenditures. Gift certificates were very popular. The calendar year is up. December was up due to good weather The fiscal year is down due to changes in Covid regulations, i.e. schools being open,etc. Weekday play was down as compared to last year. Play totals were the most ever in December;total rounds were up at approximately 46,000 rounds per golf course. Adjustments were made to the projections spread sheet. $1.1 million is projected for FY 2022. Discussion followed. Jay Packett reported going over various line items with Mimi Bernardo. Discussion followed. 1 Anne O'Connell indicated the town is more heavily involved in the function of the golf course due to planned major capital expenditures,noting indirect costs being provided to the golf course by various departments and indicating she would be happy to ask town administration to talk to the golf commission at a later date. There was further discussion regarding contributions to the town by the golf course. A motion was made by Jeff Odell, seconded by John Kissida,to endorse the proposed draft budget. Motion passed 7-0. • Pavilion Roof Jay Packett reported the roof replacement might need to be pushed forward,depending on the reports from the various inspectors. He has not yet heard back from the insurance company regarding the roof being done by mid to late March and hopes to have more information for the meeting of January 24. • Course Operations and Concerns 2021 Annual Report—Items to be included in the annual report are not due until mid to late February. Dave Valcourt submitted a list of topics which Anne O'Connell included in her packet. Please send Anne O'Connell any other suggestions to be included on this list. Discussion 12/20 Select Board Meeting: The commission appeared before the Selectboard on December 20 and will appear again on January 24. John Kissida reported there were misunderstandings and confusion in the presentation of the rate increase and tee time allocations. He would like to revisit the subject of rates for the Selectboard to understand significant expenditures to ultimately make the golf course a pay-as-you go facility. Discussion followed. Discussion and possible vote on revision of 2022 Tee Time Allocation recommendation: Rob David questioned whether a capital fund could be solely funded from the cart revenue. Discussion followed. The commission has been requested to provide the Selectboard with the impact including cart revenue on the number of tee times. Discussion and possible vote on revision of 2022 Rates recommendation: John Kissida asked this subject be included to give the commission the latitude to do a modification if needed. Discussion followed. The current recommendation on rates will stand. Discussion followed. Dave Valcourt discussed the reserve fund. Further discussion followed. Discussion on communication strategy: Jen Defoe will be consulted on this matter. Questions and comments from Associations and liaisons: Bill Meehan asked Jay Packett to advise him when indirect costs are on the agenda and thanked Colin Walsh for his work and information on the sink holes. 2 Review and approve minutes: Peggy McEvoy's last name is misspelled under questions and comments. Pat Fannon's name should be included. Installation of hydration stations should read be installed when weather permits. A motion was made by Jeff Odell,seconded by John Kissida,to approve the minutes as corrected. Motion passed 7-0. Future agenda items and meetings: Swim lane updates. Roof updates. A motion was made by John Kissida, seconded by Andrea Johnson,to adjourn the meeting. Motion passed 7-0. The meeting was adjourned at 5:58 pm. Respectfully submitted, Dorothy Vesperman Department Assistant 3 �\\0� CF =p —t o t= e r /rrrmnmun++ttto gREtvs-rER TOWN OF BREWSTER Brewster,Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of January 25,2022 Commissioners Present:Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),Rob David,John Kissida,Wyn Morton,and David Valcourt. Others Present: Jay Packett,Director of Operations,Colin Walsh,Golf Course Superintendent,Rob Harris (CCMGA),Donna Potts(9-Hole Women's Assn), Sarah Robinson(18-Hole Women's Assn)and Bill Meehan(Finance Committee Liaison). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting may be viewed at:https://reflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/5823?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Directors Update: • Budget is solidified other than indirect costs-requesting$3,942,746. A 7.69 percent increase overall-Health insurance costs have increased 22.57 percent(spread sheet available). Budget to be presented to the select board and finance committee on the 9th of February. • There has been a full inspection of the pavilion roof and the rest of the property roofing as well. Overall the roof is in decent shape. There were some suggested short term minor repairs, however 2/3 more years before a new roof should be included in the capital plan.Minor roof repairs to be fixed in the short-term to be absorbed by the operational budget.Interior pavilion drop dead deadline of March 15th to finish. Roof is currently slated to be replaced in fiscal year 2025. Kudos to Rob David for assistance in the roof repair process. • Administrative Assistant update: an offer has been put out to an individual and has been accepted, no more can be said at this time. • Pump Station Protection Study update: John Kissida created a draft RFP and assisted in acquiring the services of an architect to assist in future Maintenance Facility Study. Money will not need to be approved until the annual town meeting this May. • Course Operations Questions and Concerns-Jay update on Sean Gannon event has been moved to the fall by the group organizing it. Kudos to 18 hole Women's association for their help and flexibility in organizing a new date in October. October 4th or 21 st are dates being deliberated on. Discussion followed. 1 Strategic Planning Updates: ■ Anne O'Connell shared Jeff Odell's report the last electrical pole has been installed by Verizon and waiting for Eversource to complete connections. Discussion followed for a timeline of completion. Jeff, Steve Knowles and Pat Fannon are working on a driving range"Wishlist" and the consensus has been the need to improve the teaching facilities. • Anne O'Connell recognized John Kissida-Discussion followed on the scope of the Pump Station Protection RFP,budgets,current projects and cost of cart path improvements. • Anne O'Connell recognized Dave Valcourt-Update forecast with new pieces of equipment being purchased and develop the 5 to 10 year plan so that is shown in the budget-Colin noted Toro equipment quote has been received and forwarded to town hall-however supply chain issues remain and will most likely not be seen for this golf season. • Anne O'Connell acknowledged Wyn Morton whose primary objective is to set up the annual marketing meeting. With intentions to update the website and communications with golfers. Jay agreed setting the marketing meeting is a necessity. • Anne O'Connell made a general statement about maintaining open meeting law and asked about Phone App, discussion followed. • Rob David spoke on the roof inspection,pavilion interior repair, and cancellation policies. Andrea Johnson noted they had done the first go around for forward tee locations and discussion followed. Communication Strategy: • Annual report draft is due to town hall around 21 st of February. Discussion on tee times and allocation tabled till after the meeting with the select board. • Anne O'Connell and Dave Valcourt have nearly finalized a communication going out by the end of this week giving explanation to the recommendations the golf commission has made. Other communications are in the works as well. Questions and comments from Associations and liaisons: • Anne Recognized Rob Harris of the CCMGA. The CCMGA recommends that member cart revenue should be included in the tee time allocation formula. ■ Bill Meehan-Renewed his offer to join in any meetings with Town Administration in particular with capital planning and budget items. Future Agenda Items and meetings (2/8,2/22): • Dave Valcourt requested to add a vote to continue the status quo as the 35.6%of the tee times as a minimum would continue through the fiscal year and that we should discuss the continuation of that status quo into the next fiscal year. Discussion followed and no modification will be made to the recommendation to the select board for discussion next Monday. • 2/8 -Regular Business Meeting. • Draft cancellation policy. • Discussion about continuation of existing tee time allocation percentage in FY22 for use in FY23. • 2/22 Specific Detail Oriented Discussions. A motion to adjourn was made by Anne O'Connell,seconded by John Kissida,to adjourn the meeting. Motion passed unanimously. The Meeting was adjourned at 5pm. 2