HomeMy Public PortalAboutCapital Planning Committee -- 2021-02-16 Minutes Town of Brewster Office of:
2198 Main Street Select Board
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Brewster, MA 02631 = 1898
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MINUTES OF THE CAPITAL PLANNING COMMITTEE MEETING (JOINT MEETING - SELECT BOARD/FINANCE C µ ITTEEI
DATE : February 16, 2021
TIME : 6 : 00 PM
PLACE : Brewster Town Office Building, 2198 Main Street
PRESENT : Town Administrator Peter Lombardi , William Schirmacher, Cindy Caldwell, Ross Gorman, Lisa Vitale,
Mimi Bernardo
Presentation and Vote on the 5 Year Capital Improvement Plan ( FY21"25 ) & Review of Spring 2021 Capital
Mr . Schirmacher called the meeting of the Capital Planning Committee to order at 6 : 09pm , conducted a roll
call vote of attendance, and declared a quorum present . Mr . Lombardi presented the FY21 - 25 capital plan .
This was assembled with department heads and the Capital Planning Committee over the past 5 months . Mr .
Lombardi reviewed the plan by each department, discussing each of the capital projects and funding sources .
Supporting documents for each project, the cost and the funding sources were included in the agenda
packet . The costs for all department capital items total $ 137, 383 , 263 for FY21 , $ 8, 697, 315 for FY22 ,
$ 11 , 567, 288 for FY23 , $ 21 , 259, 781 for FY24, and $ 4, 398, 623 for FY25 . The future fiscal year capital needs
and funding sources are subject to change . Mr . Lombardi reviewed the Free Cash history back to FY12 ,
noting any abnormalities . Chair Chaffee noted that the Water Department generator project had a large cost
reduction . The scope of work has not dramatically changed , but one of the well sites was not deemed
necessary, and the paving costs would be included in the county bid . Mr . Meehan congratulated the efforts
of receiving a great deal of grant money for projects and commented on the cost of the Nauset Regional High
School project' s implications on the Capital Plan and debt in future years . Ms . Pivirotto asked if the
community should be made aware of how much grant money has been generated for the projects and noted
the cross reference of the projects with the priorities listed in the Vision Plan . A high - level summary of the
Capital Plan is included in the Town Meeting warrant book, and it could be considered to add a one- page
summary of the grants received . Mr . Bridges asked about the Golf improvement items listed under the Select
Board in the Capital Plan that are funded with Free Cash and not Golf Reserve Funds . As both of those
projects are a net benefit to the Town , not only the Golf Course , but they are also listed under the Select
Board . The Town is obligated to comply with the Watershed Permit, and this alleviates 60 % of the
compliance . This also allows the Town to avoid the sewer projects neighboring towns have to use for
nitrogen remediation . Mr . Young asked if a policy was established for financial stabilization . The goal for Free
Cash was to retain an amount of between 5 - 7 % of the operating budget . The goal for the General
Stabilization account is a minimum of 5 % . Capital Stabilization will be up to over $ 1 million dollars, allocated
from free cash and short-term rental revenues to get it to 10 % of the operating budget . Mr . Tobias asked if
there was a comparative, or benchmark, for grant funding . There is no current metric for grant funding . Mr .
Dahl asked if any of the Capital funds for FY21 would need to be spent or encumbered by the end of the
fiscal year . As they are approved at Town Meeting, there is no sunset on spending the funds . Mimi Bernardo
www , brewster- ma . gov
Capital 0246-21
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i
Town of Brewster Office of:
Select Board
lot 2198 Main StreetOR Town Administrator
= Brewster, MA 02631 - 1898
Phone : ( 508) 896 - 3701
Fax: (508) 896 - 8089
ISO
discussed the need for deliverables and reporting throughout a grant program , and the impact that can have
on department staff. Selectperson Bingham moved to approve the Five-Year Capita [ Plan ( FY21 - 25 ) ,
Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, tSelectperson Bingham -
yes, Chair Chaffee-yes , The Board vote was 3 -yes, 0- No .
Adjournment
Mr Schirmacher moved to adjourn the Capital Planning Committee, Ms . Caldwell second . A roll call vote was
taken . Peter Lombardi — yes, Cindy Caldwell —yes, Bill Schirmacher - yes, Mimi Bernardo - yes, Lisa Vitale —
yes . The committee vote was 5 -yes 0 - No .
Respectfully submitted,
Robin A Young
Approved at Meeting Date : April 22 , 2021
Accompanying Documents in Packet : FY21-25 Capital Plan
www . brewster-ma . gov
Capital 0246- 21
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