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HomeMy Public PortalAboutCapital Planning Committee -- 2021-01-28 Minutes 110 ww \a 9a8TOffice of: Town of Brewster Select Board 2198 Main Street Town Administrator Brewster, MA 02631= 1898 r 00 Phone : ( 508) 896= 3701 Fax : ( 508) 896=8089 warirn�nnwmniaaa�a� i , MINUTES OF THE CAPITAL PLANNING COMMITTEE MEETING DATE : January 28, 2021 TIME : 10 : 00 AM PLACE : Brewster Town Office Building, 2198 Main Street PRESENT : Town Administrator Peter Lombardi , William Schirmacher, Cindy Caldwell , Donna Kalinick, Ross Gorman , Frank Bridges, Mimi Bernardo Call to Order Chair Schirmacher called the meeting to order at 10 ; 00am , read the meeting participation statement, took a roll call of attendance, and declared a quorum . Public Announcement - and Comment None . Review and Vote on Updated FY21-25 Capital Plan Mr . Lombardi shared the updated FY21- 25 Capital Plan document and reviewed what changes had been made to the document line by line since the last meeting . All department heads were asked to provide any requests for changes in projects and costs . The Department of Public Works, the Brewster Ladies Library, Select Board , the Schools, the Building Department, Town Clerk, COA, the Recreation Department, the Water Department and the Golf Department all had change requests of different degrees . The last page of the plan includes a proposed allocation of the costs for each project across various sources for planning purposes . Ms . Caldwell asked about the 50% of short-term rental revenues dedicated to funding the Affordable Housing Trust, and if that was a Select Board procedure or a Town vote . As they are directed to the General Fund , the funds can be appropriated as seen fit . The Select Board ' s policy direction was to use 50 % of the revenues to fund the Affordable Housing Trust, and a Town Meeting vote will have to ultimately approve the appropriation . Ms . Caldwell asked why the Assessor' s annual request for valuation services is not in their operating budget . The overlay is appropriated annually, which pays for this service . The Water department is now an enterprise fund , along with the Fire department and Golf department . The majority of their projects will typically be funded by generated revenue and grants . Mr . Bridges asked if the irrigation at the Golf course was for 18 holes . This is the assumption as of now as they only think this area will need to be replaced , but there could be a complete overhaul on the irrigation if needed . Mr . Lombardi reviewed the amounts and funding sources for each of the fiscal years . Mr . Lombardi moved to accept the FY21 - 25 Capital Plan , Ross Gorman second . A roll call vote was taken . Peter Lombardi - yes, William Schirmacher - yes, Cindy Caldwell - yes, Ross Gorman — yes . The Committee voted 4 — yes, 0 — no . www . brewster-ma . gov Capital 01 -28-21 Page 1 of 2 \�V��\\\ea E INg%�yy a 00 of :, �� 'Town of Brewster Office of: At V •a4 2198 Main Street Select Board :t U > Town Administrator Brewster, MA 02631 - 1898 r Phone : (508) 896- 3701 Fax : 508 896-8089 APO i Matters Not Reasonably Anticipated by the Chair Ms . Caldwell asked if the Charter is approved would the Capital Planning Committee continue . If the Charter is passed the Town Manager will have the authority of appointment for a Capital Planning Committee, instead of the Select Board as it is now . This comes as a recommendation from the Massachusetts Department of Revenue . Next Meetings Tuesday February 16, 2021 , at 6pm Adjournment Mr . Lombardi call to adjourn at 11 : 16 am, Ms . Caldwell second . A roll call vote was taken A roll call vote was taken . Peter Lombardi - yes, William Schirmacher - yes, Cindy Caldwell - yes, Ross Gorman — yes . The Committee voted 4 — yes, 0 — no . Respectfully submitted , Robin A Young Approved at Meeting Date : April 22 2021 Accompanying Documents in Packet : FY21-25 Capital Plan www . brewster- ma . gov Capital 01 -28-21 Page 2 of 2