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HomeMy Public PortalAboutCapital Planning Committee -- 2020-01-30 Minutes g� �9 Town Of BrewsterOffice of: Select Board �= r+ '•w ; 2198 Main Street 4 Town Administrator a o 01 Brewster, MA 02631 = 1898 _ 0 Phone : ( 508) 896-3701 � ' Ji_Fax: ( 508) 896- 8089 too I fill,f�r►o� /j4///lllll � i r Mt11Nt11411U11N\\��� � 1, MINUTES OF THE CAPITAL PLANNING COMMITTEE MEETING DATE : January 30, 2020 TIME : 1 : 00 PM PLACE : Brewster Town Office Building, 2198 Main Street PRESENT : Town Administrator Peter Lombardi , William Schirmacher, Cynthia Calwell , Mimi Bernardo, Donna Kalinick, Lisa Vitale, Ross Gorman ( remotely ) Call to Order Mr . Schirmacher called the January 30, 2020 Capital Planning meeting to order at 1 : 00pm . Public Comment None . Continued Review of and Potential Vote on 5 Year Capital Plan FY20-24, including Spring 2020 Funding Recommendations Based on the discussion from the last meeting, Mr . Lombardi has spoken to Department Heads and asked some of them to move their anticipated capital needs to future fiscal years . The draft capital plan document has been adjusted to add in some new projects and color coded yellow for projects that need discussion or green for those who have been approved . DPW road maintenance and drainage was funded at $ 250, 000 . 00 in FY21 and increasing by $ 25, 000 . 00 on the out years . This was discussed to move to the operating budget . Irrigation at $ 15 , 000 and tree removal at $ 20, 000 . 00 have also been shifted to the operating budget . Road bond /Chapter 90 projects were specifically listed , and may be adjusted on the timeline if needed . DPW director Patrick Ellis will shift his one major vehicle purchase to FY22 , which will push subsequent vehicle purchases out to FY25 . The Police Chief has pushed the gated pen project out to FY22 . Facilities has a minor office reconfiguration project, in the amount of $ 10, 000 . The 3 other projects added are going to be covered by utility incentives and Green Communities grant funding . No free cash use will be required . The library has conferred with State officials in regards to the grant funding . The project has been pushed out to FY24 on the plan . The Natural Resources has updated their figures on their projects, and added a lighting upgrade paid for by a Green Communities grant . The generator project is a placeholder at $ 15 , 000 . 00 and is still uncertain . The Long Pond Boat Ramp project is at 20% design . Based on the work and feedback additional funds will be needed to complete the project . It is listed in the plan as an estimated amount, and Mr . Lombardi does not feel it will fully cover the costs . The Select Board Housing Trust will be reduced to $ 200, 000, with $ 125, 000 funded from the short term rental revenue and $ 75 , 000 . 00 from free cash . The outdoor hydration stations will be funded from a state grant and CPC funding . Added to the plan was $ 20, 000 . 00 funding for a Human Resource' s audit, which should be funded by a grant . Integrated water resource planning is a regulatory requirement under the ,208 plan , which all towns on Cape are required to perform . Although Brewster is in a better position than other neighboring towns, as they do not have to sewer, there are still issues with nitrogen and phosphorous . The 4 projects will be funded with a State grants and free cash , but if a grant is www. brewster-ma . gov 1 Capital 1 -30-20 Page 1 of 2 1 SO\ ®1% a W 8 ,!% @ :�t off, 0,� % Town ® f Brewster Office of: , '•ww2198 Main Street Select Board Town Administrator �o Brewster, MA 02631 = 1898 _—..: Phone : ( 508) 896-3701 Fax: (508) 896-8089 oai�4irn , .. ,••' � � not awarded they will be paid in full by free cash . Brewster' s share of the Nauset Regional School population has increased this year, there for the contribution to their capital budget will be increased . Some accounting for ambulance receipts have been moved to the operating budget . The Water department lighting upgrade will be a Green Communities grant, and the generator project has been pushed out another fiscal year . The Golf department irrigation pump replacement has been pushed out a year as well . The final page of the documents shows all projects with various funding sources . Mr . Lombardi reviewed the different funding sources and how much was proposed for each over the 5 year fiscal plan . In reviewing the DPW it was decided that the purchase of the trailers would be moved to the following fiscal year and the Police Department community room improvements could be pushed too . That would get the Capital Plan to the appropriate amount . The Committee discussed the Schools capital projects and the possibility of short term borrowing . They did not change the capital planning document further . Mr . Schirmacher moved to approve the 5 Year Capital Plan FY20-24, including Spring 2020 Funding Recommendations, Cynthia Calwell second . The committee held a roll call vote : Ross Gorman — yes, Peter Lombardi - yes, William Schirmacher - yes, Cynthia Calwell - yes, Mimi Bernardo - yes, Lisa Vitale — yes . Mr . Lombardi will send a PowerPoint presentation prior to the next meeting with the Select Board for comment . Topics Not Reasonably Anticipated by Chair None . Future Meetings — February 10 at QPM (Joint with Select Board and Finance Committee ) Adiournment Mr . Schirmacher moved to adjourn at 2 : 26pm , Ms . Calwell second . Respectfully submitted , Robin A Young Approved at Meeting Date : February 11 , 2021 Accompanying Documents in Packet: CIP forms, budget spreadsheets www . brewster" ma . gov Capital 1 -30 -20 Page 2 of 2