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MINUTES OF THE CAPITAL PLANNING COMMITTEE MEETING
DATE : January 15, 2020
TIME : 1 : 00 PM
PLACE : Brewster Town Office Building, 2198 Main Street
PRESENT : Town Administrator Peter Lombardi , Ross Gorman , William Schirmacher, Mimi Bernardo, Donna
Kalinick,
Call to Order
Chair Schirmacher called the meeting to order at fpm and read the meeting statement .
Public Comment
No discussion
FY20 Capital Requests
A spread sheet which captures all department head requests was distributed to the Committee . It lists
projects for the FY20 spring and fall requests, as well as the following 4 fiscal years . Notes on the spread
sheet delineate where additional funding sources are available . Mr . Lombardi reviewed the items line by line
for any questions from the Committee . For such projects that are ongoing, funding with Free Cash allows the
money to be available when the project is set to begin . Money from the State, such as Chapter 90 money, is
allowed to accumulate for use of larger projects . Mr . Gorman noted that most of the requests from DPW for
equipment/vehicles are in line with prior replacement times . Mr . Lombardi noted that all of the departments
are incredibly resourceful when seeking funding opportunities for their projects, such as grant applications .
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Review of Draft 5 Year Capital Plan FY21-25
Mr . Lombardi reviewed the spreadsheet to explain all of the department' s requests for the future capital
requests, year by year . Mr . Gorman asked about the funding for police body cameras . The current cameras
used by the department are out of warranty and obsolete . Mr . Gorman asked about the windows at the
Town Hall offices and the design expense . The original design was development and the remainder of the
cost of the project was broken out through the construction phase . It is not a re- design . The entire funding of
the project is dependent on when the state allocates their financial portion of the project . The IT department
software conversion includes on -going support past year one . The Town was officially designated as a Green
Community, and a $ 150, 000 . 00 grant was awarded to make upgrades to the Natural Resources building heat
pumps . The Committee' discussed the possibilities of transferring a generator from the Water department to
the Natural Resources building to save costs associated with the replacement of the hold one . The Natural
Resources will also utilize a Police vehicle when it is replaced with a new one . An open space acquisition of
www , brewster- ma . gov
Capital 145 "20
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0� of gd FTown ® f Brewster Office of:
� � •, ; 2198 Main Street Select BoardTown Administrator
- O Brewster, MA 02631 = 1898
Phone : ( 508) 896 -3701
Fax: ( 508) 896=8089
8 . 5 acres off Long Pond Road has a $ 236, 000 . 00 CPC award , a LAND grant application , $ 70, 000 water reserve
funds, $ 30, 000 from the Brewster Conservation Trust . The funding for a Dog Park was kept, as the
Committee was unsure if CPC would be supportive of an increased cost/funding amount . Donna Kalinick
would like to add in a number for the Community Center feasibility study, but they Were unsure what that
amount would be . If it is over $ 100, 000 . 00 it needs to be included on the plan . This will be further discussed .
She also noted that the indoor and outdoor hydration stations needed to be included on the plan . It will be
divided between Natural Resources and Select Board , The Community Center should be added on the plan ,
but it is hard to determine time line and cost . The revaluation services are voted as special articles at Town
Meeting, and this year it will be done in the fall . Mr . Lombardi reviewed the school ' s five year capital
forecast . Reoccurring painting and technology upgrades could be included in the budget, as opposed to
Capital requests . Mr . Lombardi will discuss with the school officials . Some of the requests from the schools
may change in the years ahead due to the consolidation study . The Recreation department has a challenge of
finding constructive outdoor activities for teenagers, and Drummer Boy Park has a placeholder for a
basketball court . This was not supported by Mr . Gorman . The Fire department capital requests are funded
through ambulance receipts, free cash , and grant funding . Additional details of the Fire department Capital
requests were discussed . The Water department typically funds projects in the spring as opposed to the fall .
The Golf department was reviewed in depth by the Committee .
Topics Not Reasonably Anticipated by Chair
No discussion
Future Meetings Scheduling
January 22 & 30, 2020 at 1 : OOpm .
Adjournment
Mr . Schirmacher moved to adjourn at 3 : 06 pm , Mr. Gorman second . The Committee voted 3 -Yes O- No .
Respectfully submitted ,
Robin A Young
Approved at Meeting on February 11 , 2021
Accompanying Documents in Packet : CIP forms, budget spreadsheets
www . brewster- ma . gov
Capital 1 - 15-20
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