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Home My Public Portal About11-10-2022 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, THURSDAY NOVEMBER 10,2022 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Young, Ordinance Violations Specialist; Jim Dykes, Parks Department; Tracey Phillips, IT Director; Sharry Hemingway, Payroll and Benefits; Greg Stiens, Engineering; Kara Noe, Purchasing; Fire Chief Jerry Purcell; Cedric James, Code Enforcement; Kevin Fullroth, ADC Concrete and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of October 27, 2022, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for November 4,2022 in the amount of Four Hundred Sixty Nine Thousand Nine Hundred Forty dollars and forty-three cents ($469,940.43), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve the Claims for Payment for November 11, 2022 in the amount of Six Hundred Twenty Thousand One Hundred Seventy Eight dollars and one cent ($620,178.01), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr.Evans moved to approve the Payroll Claims for Payment for November 4,2022 in the amount of Eight Hundred Ninety Four Thousand Six Hundred Sixty One dollars and forty-eight cents ($894,661.48), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION REQUESTS rl r Board of Works Minutes November 10,2022 BID OPENINGS • SIDEWALK REPLACEMENT PROJECT—REBID Smarrelli General Contractor $177,000.00 sidewalk + $9720.00 curb = $186,720.00 America's Decorative Concrete $205,875.00 sidewalk + $11,664.00 curb = $217,539.00 Bids were taken under advisement • AC UNIT INSTALLATION AT 914 EAST MAIN STREET One bid was received: Wallace Heating & Air- $4,800.00 • EXTERIOR INSULATION AND FINISH SYSTEMS INSTALLATION AT 930 EAST MAIN STREET No bids were received. • POST-DEMO WALL REPAIR AT 914 EAST MAIN STREET Rick Thomas Masonry $77,500.00 Architectural Restoration Technique $168,480.00 Bids were taken under advisement. BID AWARDS • CLEAN-UP OF PROPERTY LOCATED AT NORTH 24TH STREET You Call We Haul (the only responsive bidder) Not to exceed $9,000.00 Ms. Palmer moved to approve, supported by Mr.Evans.Upon a vote viva voce,the motion carried. • FB94 CUSTOM PUMPER Fouts Bros. Board of Works Minutes - November 10,2022 tot Not to exceed$435,000.00 This bid award was tabled. CONTRACTS • CONTRACT NO. 154-2022 — TERMINATION AGREEMENT - LARKIN GREENWOOD FORD Parks Department seeks to terminate contract with Larkin Greenwood Ford to purchase a 2022 F250 4x4 with plow package as contractor was unable to provide the vehicle. Ms. Palmer moved to approve,supported by Mr.Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 165-2022—WETZEL FORD The Parks Department seeks approval of purchase of 2022 Ford F250 4X4 with plow package from Wetzel Ford. Not to exceed$54,000.00 Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 161-2022—MAZE DESIGN INC. Providing professional services in preparation of state design specifications and drawings for the remodeling of Fire Station#5. Not to exceed $20,500.00 Ms.Palmer moved to approve,supported by Mr. Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 162-2022—ELITE PUBLIC SAFETY CONSULTING INC. Providing services in connection with consulting and instructional services with identifying organizational issues and potential solutions for Richmond Fire Department. Not to exceed $6,107.50 Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. .. y Board of Works Minutes November 10,2022 • CONTRACT NO. 170-2022 -A-1 LOCK AND SAFE SHOP Furnish and install door hardware upon existing steel doors and frames for EMS supply room as required by Federal Drug Enforcement Administration for Fire Station#1. Not to exceed $259.00 Ms.Palmer moved to approve,supported by Mr. Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 171-2022 — IMPACT SOLUTIONS EAP, LLC d/b/a ALLONE HEALTH Contractor will provide professional consultation advisory services for the Employee Assistance Program("EAP") for the City of Richmond for 2023 and 2024 calendar years. Ms. Palmer moved to approve,supported by Mr.Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 173-2022—CENTRAL SQUARE TECHNOLOGIES Agreement to grant permission to allow access and use of software agreement and system among Wayne County, Indiana, Richmond Fire Department, and Central Square Technologies, LLC., and also to allow President Robinson to sign any documents. Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 174-2022—YOU CALL WE HAUL For the clean-up of property located at North 24th Street. Not to exceed$900.00 Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 175-2022—NETWORK SOLUTIONS,INC. Providing consulting and professional services including but not limited to project management, support, and installation of upgraded network switch equipment. Not to exceed $304,697.97 Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. Board of Works Minutes November 10,2022 • CONTRACT NO. 176-2022—WORKING FIRE FURNITURE & MATTRESS CO. City retaining contractor to furnish fire house with wardrobes and beds. Not to exceed $43,504.51 Ms.Palmer moved to approve, supported by Mr.Evans. Upon a vote viva voce,the motion carried. CHANGE ORDERS ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 185-2021 —COUNTRYSIDE AUTO City would like to retain Countryside Auto for collision damage repair of City owned vehicles for 2022. Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. • ADDENDUM NO. 1 to CONTRACT NO. 138-2022 — TOUCHPHRASE DEVELOPMENT,LLC d/b/a JULOTA Contractor issued an address change and has submitted this to City's Purchasing Office to update agreement. Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. RESOLUTIONS • RESOLUTION NO. 11-2022—CENTERPOINT ENERGY CenterPoint Energy has requested the City to grant one (1) permanent easement and two (2)temporary easements for relocation of an existing 12 inch gas line. Total compensation to City is $3,960.00. Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. Request that Board approve Board President Vickie Robinson to sign all associated documents. Board of Works Minutes November 10,2022 Mr.Evans moved to approve,supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PETITIONS • CURB CUT 901 NW"G" Street Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. MISCELLANEOUS • CONFLICT OF INTEREST -JUNE MARSHALL—FIRE DEPARTMENT This conflict of interest was held from the November 3, 2022 meeting for additional clarification. Items are estimated at$900.00 and were negotiated to be worth$500.00. In the interest of transparency, this exchange needed to be approved by the Board. Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. ADJOURNMENT After a motion was duly made,the meeting was adjourned. 7/6 iattf/eA6( 6)1' Vicki Robinson, President ATTEST: /41172' — Monica Young, Or inaf'ce Vio ►ns Specialist A recording of this meeting is on file in the Office of the City Clerk.