HomeMy Public PortalAbout04 April 15, 2002 Technical AdvisoryRIVERSIDE COUNTY TRANSPORTA1
TIME:
DATE:
LOCATION:
TECHNICAL ADVISORY COMMITTE
MEETING AGENDA*
10:00 A.M.
April 15, 2002
Records
059538
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, CA 92501
*By request, agenda and minutes may be available in alternative format; i.e. large print, tape.
COMMITTEE MEMBERS
Bill Bayne, City of Cathedral City
Tom Boyd, City of Riverside
Bill Brunet, City of Blythe
Dick Cromwell, SunLine Transit
Louis Flores, Caltrans District 08
Mike Gow, City of Hemet
Mark Greenwood, City of Palm Desert
Terry Hagen, City of Indio
Jerry Hanson, City of Desert Hot Springs
Bruce Harry, City of Rancho Mirage
Bill Hughes, City of Temecula
George Johnson, County
Elroy Kiepke, City of Calimesa
Eldon Lee, City of Coachella
Cis LeRoy, RTA
John Licata, City of Corona
Jim Miller, City of Mumeta
Bob Mohler, City of Palm Springs
Habib Motlagh, Cities of Perris, San
Jacinto, Canyon Lake
Craig Neustaedter, City of Moreno Valley
Juan Perez, County
Ray O, Donnell, City of Lake Elsinore
Kahono Oei, City of Banning
Joe Schenk, City of Norco
Roy Stevenson, City of LaQuinta
Ruthanne Taylor Berger, WRCOG
Allyn Waggle, CVAG
Tim Wassil, City of lndian'Wetls
John Wilder, City of Beaumont
Cathy Bechtel, Director Transportation Planning & Policy Development
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
TECHNICAL ADVISORY COMMITTEE MEETING
AGENDA*
*Actions may be taken on any item listed on the agenda.
TIME: 10:00 A.M.
DATE: April 15, 2002
LOCATION: Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, CA 92501
1. CALL TO ORDER
2. SELF -INTRODUCTION
3. APPROVAL OF MINUTES — March 18, 2002
4. PUBLIC COMMENTS (This is for comments on items not listed on the agenda.
Comments relating to an item on the agenda will be taken when the item is before the
Committee.)
5. 2002 STIP ADOPTION - (Attachment)
- STIP AMENDMENTS
- AB 3090
6. SB 821 CALL FOR PROJECTS - (Attachment)
7. TEA REPROGRAMMING - (Attachment)
8. PROJECT SUMMARY LISTS - (Attachment)
9. RCTC APRIL 10 COMMISSION MEETING
10. OTHER BUSINESS/ANNOUNCEMENTS
11. ADJOURNMENT (The next meeting will be May 13, 2002 in Banning.)
MINUTES
TECHNICAL ADVISORY COMMITTEE MEETING
MINUTES
Monday, March 18, 2002
1. Call to Order
The meeting of the Riverside County Transportation Commission (RCTC)
Technical Advisory Committee (TAC) was called to order at 10:00 a.m., at
Banning City Hall, 99 East Ramsey Street, Banning, CA.
2. Self -introductions
Members Present: Anne Azzu, CVAG
David Barakian, City of Palm Springs
Bill Bayne, City of Cathedral City
Tom Boyd, City of Riverside
Mike Gow, City of Hemet
Mark Greenwood, City of Palm Desert
Terry Hagen, City of Indio
Bruce Harry, City of Rancho Mirage
George Johnson, County of Riverside
Elroy Kiepke, City of Calimesa
Eldon Lee, City of Coachella
Cis LeRoy, RTA
John Licata, City of Corona
Ray Meijer, Caltrans
Jim Miller, City of Murrieta
Habib Motlagh, Cities of Perris,
San Jacinto, Canyon Lake
Ray O'Donnell, City of Lake Elsinore
Kahono Oei, City of Banning
Juan Perez, County of Riverside
Tim Wassil, City of Indian Wells
Dale West, WRCOG
Bruce Williams, City of Rancho Mirage
Others Present:
Cathy Bechtel, RCTC
Shirley Gooding, RCTC
Eric Haley, RCTC
Ken Lobeck, RCTC
Shirley Medina, RCTC
Technical Advisory Committee Minutes
March 18, 2002
Page 2
3. Approval of Minutes
M/S/C (Wassil/Boyd) approve the minutes dated February 11, 2002.
4. Public Comments
There were no public comments.
5. CMAQ OBLIGATIONS FOR FEDERAL FISCAL YEARS 00/01 AND 01/02
Shirley Medina, RCTC, reminded the TAC that in 2001 the CMAQ balance was
not obligated which resulted in a 6 -month extension. She said that $7.8M still
needs to be obligated by June 2, 2002. RCTC recently became aware of the
need to purchase approximately $5M in ROW for the SR 60HOV project in
Moreno Valley. This project, along with an upcoming obligation of $2.5M for
PE for the San Jacinto project, would meet the $7.8 target if obligated by June
2, 2002. All other projects identified on the extension list must still be obligated.
However, if the above 2 projects are obligated by June 2nd,
The next deadline will be September 30, 2002.
Eric Haley, RCTC, pointed out that it is expected that next year there will be an
early 6 -year CMAQ call for projects, which may be about $60-80M in the West
and about a quarter of that in Coachella Valley. He said that the numbers are
not dear and that he is requesting assistance from the TAC in establishing
criteria.
Cathy Bechtel, RCTC, stated that the call will probably be in the early summer
of 2003.
6. CMAQ/PM10 ISSUES IN COACHELLA VALLEY
Shirley Medina handed out a South Coast Air Quality Management District
letter regarding eligibility of projects for the PM 10 program in the Coachella
Valley. She stated that in the past 2 years there have been problems getting
projects approved for eligibility under CMAQ and meetings have been held with
CVAG, Caltrans, FHWA, cities and RCTC to resolve PM 10 project eligibility
issues. CVAG and the local agencies have been creative in developing
projects to reduce PM10. The meetings resulted in CVAG resubmitting their
PM10 projects for the year to Caltrans and FHWA. FHWA Region 9 staff, Bob
O'Loughlin, stated that he supports many of the PM10 projects and will work
with the new local FHWA staff person to get projects obligated.
7. TEA PROJECT EXTENSIONS — STATUS
Shirley Medina stated that RCTC is required to meet the balance of $1.5M by
June 2, 2002. These are projects that were given an extension specifically by
CTC. She indicated that she has spoken with all the agencies and all the
Technical Advisory Committee Minutes
March 18, 2002
Page 3
paperwork for obligation is at Caltrans or will be soon. It is expected that there
will not be a loss in TEA funds.
8. TEA REPROGRAMMING OF $572,000
Shirley Medina reminded the TAC that this is a carryover from the last TAC
meeting wherein $572,000 is available from the Palm Desert project that was
awarded a couple of years ago and since construction did not occur as
planned, the money was returned and is now available for reprogramming.
Discussion centered on the projects that can be obligated in a quick timeframe
and it was agreed that the $572,000 be spread amongst all the projects on the
list that were funded since the RCTC originally increased the local match in
order to fund as many projects or keep projects whole without under funding
projects. The reprogramming of the $572,000 would help reduce the amount of
local match.
MIS/C (Motlagh/Wassil) to spread the $572,000 equally among the funded
TEA projects.
2002 STIP — STATUS
Shirley Medina handed out the 2002 Staff Recommendations — Regional
Program Projects spreadsheet from the CTC and explained the notations
thereon. She pointed out that at the very bottom it says that "The following
RTIP projects were identified as from an advance of future county share and
are not included in the Staff Recommendation." She said that statement is in
error and the four projects listed will be included in the 2002 STIP that will be
adopted in April.
Mark Greenwood, City of Palm Desert, posed a question regarding a joint
project between the City of Palm Desert and the City of Rancho Mirage on
Monterey Avenue. He said Monterey is under the congestion management
program, which is closely monitored. He asked if the level of service on that
roadway gets degredated because of the development outside the area putting
the impact on Monterey, is it possible to move the project forward and get back
reimbursements.
Ms. Bechtel answered that there is a process called AB 3090 that will be
considered by the CTC where you can use your local funds and get reimbursed
by the STIP dollars later. She said that there is a specific process for that
which includes a submittal to the CTC saying you do not want to wait until
05/06. She stressed that money should not be spent until an approval is
received from the CTC. Ms. Bechtel informed the TAC that the CTC webpage
contains information regarding AB 3090.
Technical Advisory Committee Minutes
March 18, 2002
Page 4
Ms. Medina said that the next agenda will include an update on AB 3090,
specifically as it relates to language and clarification.
10. STIP INTRACOUNTY FORMULA ADJUSTMENT
Shirley Medina stated that RCTC will go to the April Commission meeting
requesting an adjustment under the STIP Intracounty MOU to request the
allocation of STIP funds be adjusted consistent with the development of the
STIP, from February every even year to February every odd year. Ms. Bechtel
pointed out that currently the adjustment is made off cycle and we always have
to do corrections to the STIP and our intemal monitoring after the fact.
Eric Haley added that this is a three party agreement and that the MOU is
between WRCOG, CVAG and the Commission and that all three organizations
have to approve the schedule change. He said that it should be fairly neutral in
that in the first 2 cycles there is no clear trend — both cycles in the Coachella
Valley have gone up a minor amount. He said that unfortunately for Palo Verde
Valley, both cycles dropped which reflects the population growth in the West
and the sales tax growth that goes with it.
A motion was made to adjust the percentage for allocation of STIP funds in the
odd years.
M/S/C (Harry/Wassil) to adjust the percentage for allocation of STIP
funds from every even year to every odd year.
11. MEASURE A REAUTHORIZATION — STATUS
Eric Haley informed the TAC of a May 13 Ad Hoc Committee meeting during
which a Measure A expenditure plan was adopted. He said it is a $4.6 Billion
dollar, 30 year program and the splits are as follows:
Highway improvements are just over $1 Billion, with an assumption of
$640M in STIP money. These are Western numbers and the Coachella
Valley has a different formula. He said that of the $4.6 Billion, about $1
Billion, $255 Million is to Coachella Valley. They have, a substantially
different plan than the Western County.
He said that in the West, there will be a $380M commitment to the
CETAP corridors for engineering, design and right of way acquisition for
at least the first 3 corridors. He said that the fourth corridor, Orange
County, is still very tentative.
He further stated that there is a possibility that the $380M may drop to
$300M and $80M additional will go to a grouping of commuter rail,
intercity bus, specialized transit and ridesharing.
Technical Advisory Committee Minutes
March 18, 2002
Page 5
Mr. Haley further stated that the next category is regional arterial
projects. He specified that there are about 14 or 15 named regional
arterial projects which is at $300M instead of $500M, the difference of
which was switched over to road maintenance. The streets and roads
piece is $970M, roughly 30% of the package and there is a $270M bond
of finance reserve and a to be defined economic development number at
$80M, the smallest category on the list.
He explained that Coachella Valley is split 3 ways — highways and
regional arterials at $628M, local streets and roads at about 30% at
$439M, and 15% for specialized public transit at $188M. He commented
that Palo Verde Valley is entirely streets and roads at $47M for the life of
Measure A.
Eric Haley remarked that the key issue is how TUMF is going to play out,
how big it will be. He said that the range of estimates on that are $1,500
per dwelling unit to $4,500
Cathy Bechtel commented that included in the Measure is the
requirement that the cities have to support the MSHCP and TUMF to be
able to get the road maintenance dollars.
Further discussion re the Measure A extension ensued with questions
and answers.
12. CETAP STATUS
Cathy Bechtel explained that CETAP documents are a little behind schedule
and a draft environmental document which was expected to go out in May will
go out in June or early July, 2002. The request of more information is affecting
RCTC's budget and schedule. She said that she plans to go forward to the
Plans and Programs Committee meeting on March 25 to request an additional
allocation of planning, programming and monitoring funds that are available in
the Western County (approximately $700,000). She further stated that she is
appealing to San Bemardino County for additional allocations to help on the
Moreno Valley to San Bernardino Corridor and that RCTC has received a half
million dollars from San Bernardino County agencies already but she is looking
for a full 50=50 share of costs on this.
Ms. Bechtel said that the MSHCP Administrative draft went out on March 7,
which includes a section on Primitive Projects that will be covered by the
MSHCP. She encouraged TAC members to ascertain that the MSHCP
includes their projects and if not, they should advise the County immediately.
She further stated that the County is planning on holding public hearings on
their general plan in late April or early May.
Technical Advisory Committee Minutes
March 18, 2002
Page 6
13. POTENTIAL CONFORMITY LAPSE ISSUE REGARDING EMISSION
FACTORSNEHICLE FLEET MIX
Shirley Medina reported that there is a potential conformity issue in California
and that the next conformity finding for the 2002 RTIP is due October 6, 2002.
If the conformity issues regarding vehicle fleet mix are not resolved by October,
it could impact the 2002 RTIP approval by FHWA.
14. RCTC PROJECT TRACKING
Ken Lobeck, RCTC, reported that he will either mail out the project tracking lists
or hand them out at the April TAC meeting.
15. RCTC MARCH 13 COMMISSION MEETING
Cathy Bechtel handed out the March 13 Commission Connection and stated
that the focus of that meeting was Metrolink and delay issues on the UP line as
well as law suits the Metrolink is tiling against the UP.
16. OTHER BUSINESS/ANNOUNCEMENTS
Shirley Medina handed out an invitation from Caltrans for Demonstration
Grants for FY 2002/03 on environmental justice.
Juan Perez said that the July TAC meeting falls on the same day as the ITE
Conference in Palm Desert, which is the week of July 14 through July 17.
Ray Meijer, Caltrans, announced that Caltrans is hosting a STIP class on May
7. Shirley Medina said that someone from Caltrans Headquarters will be there
and that RCTC will also participate.
17. ADJOURNMENT
There being no further business for consideration by the Technical Advisory
Committee, the meeting was adjourned at 11:10 A.M. The next meeting is
scheduled for April 15, 2002, 10:00 a.m., at RCTC offices.
Respectfully submitted,
(17tozi-4-4
Shirley Medina
Program Manager
AGENDA ITEM 5
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
April 15, 2002
TO:
Technical Advisory Committee
FROM:
Shirley Medina, Program Manager
SUBJECT:
2002 STIP Adoption
STAFF RECOMMENDATION:
Receive and file.
BACKGROUND:
The 2002 STIP was adopted by the California Transportation Commission (CTC)
on April 4, 2002. The CTC staff recommendations were approved with
corrections noted. Attached are the recommendations that were handed out at
the March 18, 2002 TAC meeting and errata that denote the four projects we
originally identified as "4th year" funds are recommended for programming in the
2002 STIP.
STIP Amendments —
Those projects listed on the CTC Staff Recommendation as "future
programming" need to be amended into the STIP as soon as possible. As
reported last month, there is a lack of funding capacity in the 2002 STIP and
there is a possibility that funding would not be available if projects wait until the
end of the year to be amended. Given this reality, many agencies throughout the
state will be rushing to get projects included in the 2002 STIP over the next few
months. Once funding capacity is fully subscribed the next opportunity to
program projects will be in the out years of the 2004 STIP, fiscal years 2007/08
and 2008/09.
AB 3090 —
Included with the attachments is AB 3090. This bill provides agencies the
opportunity to advance projects using their local funds and receive
reimbursement of STIP dollars in the year the project is programmed in the STIP.
The most important aspect of this bill is that the agency would be required to
enter into an agreement with Caltrans prior to commencement of the project.
The agreement would also require the lead agency to adhere to state and federal
requirements for implementing projects.
Transportation Finance Bank —
The Transportation Finance Bank Revolving Loan Program is another alternative
that can provide agencies the opportunity to accelerate project delivery.
STATE OF CALIFORNIA
N4 NNE MCKENNA, Chair
R. K LINDSEY, Vice Chair
BOB BALGENORTH
JEREMIAH F. HALLISEY
ALLEN M. LAWRENCE
JOHN R. LAWSON
ESTEBAN E. TORRES
SENATOR KEVIN MURRAY, Ex Officio
ASSEMBLYMAN JOHN DUTRA, Ex Officio
DIANE C. EIDAM, Executive Director
CALIFORNIA TRANSPORTATION COMMISSION
1120 N STREET, MS -52
P. O. BOX 942873
SACRAMENTO, CA 94273-0001
FAX (916) 653-2134
FAX (916) 654-4364 -
(916) 654-4245
March 14, 2002
To: Chairman and Members, California Transportation Commission
California Department of Transportation
Regional Transportation Planning Agencies
County Transportation Commissions
2002 STIP Staff Recommendations
Enclosed are the Commission Staff Recommendations for the 2002 State Transportation Improvement
Program (STIP). State law requires that the Executive Director of the Commission make the Staff
Recommendations available to the Commission, Caltrans, and regional agencies at least 20 days prior to
the adoption of a new STIP. The Commission has scheduled the adoption of the 2002 STIP for its
April 3-4 meeting in Sacramento.
The 2002 STIP adds three new programming years, FY 2004-05 through FY 2006-07. Under the 2002
STIP Fund Estimate adopted in August 2001, the total capacity for adding new projects is $3.84 billion.
Against this capacity, Caltrans and the state's regional transportation planning agencies have nominated
about $4.221 billion in new project funding. This means that the Commission cannot include all project
nominations and must make choices about the projects to be included. The Commission must also match
project funding to the year -by -year STIP capacity identified in the Fund Estimate.
GRAY DAVIS'
GOVERNOR
MAR 18 2002
TRANSPORTATIOCOUNTY M SI •
ON
The 2002 Staff Recommendations lay out a proposed STIP that conforms to the Fund Estimate and
includes $3.632 billion in project programming. That would leave $208 million reserved for STIP
amendments and adjustments, including cost increases due to project rescheduling.
The Staff Recommendations present a listing of all the projects recommended, together with specific
concerns and unresolved issues identified by staff for. the Commission's consideration in adopting the
final STIP in April. The staff will present an update on these issues at the April 3-4 meeting.
Sincerely,
vJ,(aAJL-6--gda/k__
DIANE C. EIDAM
Executive Director
Enclosure
2002 STAFF RECOMMENDATIONS - REGIONAL PROGRAM PROJECTS
Does Not Include Interregional Share or Prior STIP Funding
($1,000's)
Riverside
County Share for 2002 STIP
Carryover Share Balance
2002 STIP Formula Share
Total Current County Shar e
2002 RTIP Proposals fincludln a APO •
Agen
y
PPNO Protect
Ca llrans llllll I 76.
Beaumont
Cathederal City
Coachella
Corona lcc
Co rona loc 777
More no Valley toc 777
Palm Des ert !oe 777
Paim Spring lo c 777
Perris lac 777
Riverside Co loc
Riverside Co la c
Riverside Co
Riverside Co
Teme cu la
Caltran.
Cattran
Coron a
Ca ttr
26,38
130,115
156,498
Green River iC, air Ins to Rt 71 RTIP TCR #64
611, St, Palm -Highland Springs, improvs Stat e only)
toe 777 Ramo n Rd, Dat e Palm - test limit, improv ements_
777 Dillon Rd, UPRR .rade s e.oration
777
ens
RTIP Notes
lac
loc
79 660
10 70
loo
Magnolia Av, Rimpau•6th, improvements
Truffle manegement syst em
Perris Blvd improvements
Monterey Av, Dinah Shore -Gerald F ord, widen
Indian Canyon Dr, Trarnview-UPRR, widen
Nuev o Rd & Wilson Av Misrule im•rovs State on
Limonite Av, Hamner-Etlwanda, widen
Miles A v, Clinton 5t, widen
New•ort -d Me nlfee• Rt 79, wi
Van Buren BI, Wash'n-Ora Terrace, me dian, turnouts_
Butterfie ld Stage Rd extension
Ne- • or! Rd-Domanl.oni, widen -hase 1 finer A
Ramon Rd Interch Irn rovements
Lincoln Av Interim Impro ve ments
HOV,TCL, El Cerrito. RI 80/01 Rt 214 attrrfdor')
Total Pro • osed, 2002 RTIP:
Balan ce Re maInina Advance
APDE Total (Included In Totel Propo se d}:
Total
3,889
595
1,385
4,559
6,418
1,990
3,184
2,125
2,199
245
3,158
2,040
1,323
2,720
1,323
0
0
0
43,153
113,345
Prior
4th Year Formula Share
Potential Total
2002 STIP APDE Share
Pro act T otats b Fiscal Yea
FY 03
r}
0
0
263
245
1.936
0
0
0 1,323 0
0 01 0
0' soar 0 823
0 -18 538 18,538 l)
0 -671 671
0
Con Eng
0
1,385
0
0
0 3,184
744
0 -9,071
0 -25,949
Rt 91 Gree n Rtver lnterchane: ITIP also •r- •or es $3,889. This is a cost increase. Project is alread
RTIP Identifies 1119,787 In reservatio ns for future programming. They Inclu de:
Rt 91 HO V lanes. Construction estimated In FY 05-06, to be programmed in 2004 STIP.
Indio , Rt 10 Jefferson St Interchenra, estimated .r•. remrnln! in FY 02-03 for FY 02.03,
15,300 Palm Springs, Rt 10 Indian Av interchange, estimated •rorramminr in FY 02-03 for FY 02-0
700 Palm Springs, G ene Autry Trail widening, estimate d program ming In FY 02-03 for FY 02. 03.
810 Riverside Count , De Frain, turn lanes, rehab, estimate d programming In FY 02. 03 for FY 02-03
8,963 Riv erside Coun Jerffersan St widen/brad te, estfinetad •ratrammin In FY 02-03 for FY 02-03
2,602 RCTC • rennin., •r• aramml •, and mont h,, estimated •re remmin. In FY 02.03,
The followln; RTIP -ro oats were iderallied es from an adva nce of future count share end are not Imrluded in the Staf Reco nd atio
sta Drreail nment a I-n
81,402
10,010
California Transportation Commission
0
0
0
4,559
6,418
20,048
Rt 15 C alif mme
QgkslKelmia interchange im.raysRoche Vi e
2,117 Dillon Rd, Rt 55-Rt 10, widen j 3,465 Van Buren al, Jackso n St -Santa Ana Rive r, widen
Page 33 of 66
84,977
241,475
34,366
Pr o act Total s b Gom.on ent
0 3,889 0
0 595 0
0 1,385 0
0 4,559 - 0
0 6,418 0
0 j 0 1,990
0 0 3,184
0 744
1,381
1,936
245
0 3,158
0, 2,720
0 823.
0 0
0 0
10,326 -11,411
11,070 30,235
3/13/2002
2002 STIP Adoption Page 9
CTC Resolution G-02-04
$320 as an Advance Project Development Element (APDE) project. For the Route 36
east widening project (PPNO 3040), which was originally proposed in the RTIP and
ITIP for joint funding and not included in the Staff Recommendation, add the project
as an APDE project, with programming of $845 from the RIP and $362 from the IIP
for PS&E in FY 02-03. With these changes, the total new RTIP programming
(including APDE) is $11,949, the balance advanced is $988, and the total APDE is
$1,938.
• Los Angeles. For a prior STIP project, Montebello Beverly Blvd widening (PPNO
2367), change $3,042 for construction from FY 02-03 to FY 03-04.
• Los Angeles. Add $9,000 for the Route 101 Van Nuys Blvd off -ramp project (PPNO
2789), including $8,000 from the interregional program and $1,000 from the Los
Angeles county share, on the condition that the commitment of the Los Angeles
county share funding is confirmed by action of the Los Angeles County Metropolitan
Transportation Authority at its next opportunity. This programming is to include
$205 for environmental in FY 02-03, $921 for PS&E in FY 04-05, $118 for R/W and
$98 R/W support in FY 04-05, and $6,487 for construction and $1,171 for
construction support in FY 06-07. The county share is to be applied to construction.
• Monterey. Delete RTIP State -only designation for larger Monterey County rehab
projects (PPNO 1151, 1153). Add State -only designation for 3 projects; County
Davis Rd (PPNO 1152), Salinas rehab (PPNO 1159), and Seaside Fremont Bl (PPNO
1162).
• Placer. Reduce the RTIP contribution to construction for the Lincoln Bypass (PPNO
145M) from $78,205 to $72,082 (the difference of $6,123 to come from a local fee
program). Add the other projects originally proposed for advance of future county
share, specifically;
o $300 for planning, programming and monitoring (PPNO OL11), $75 in FY 04-05,
$75 in FY 05-06, and $150 in FY 06-07.
o $7,432 for the Route 80 Sierra College Blvd interchange (PPNO 151D), $6,592
for construction and $840 for construction support, all in FY 06-07. Also change
the $11,00 in ITIP programming from FY 05-06 to FY 06-07.
o $2,000 for Route 80 HOV lanes (PPNO 146D), PS&E, in FY 02-03. Also add
$2,600 from the interregional program for PS&E in FY 02-03.
o $3,000 for Sacramento -Roseville track improvements (PPNO 9879), construction,
in FY 06-07. Also add $3,530 from the interregional program, $300 for
environmental and $3,230 for PS&E, both in FY 05-06.,
• Riverside. Add 4 projects from the current county share that were originally
identified as from an advance of future county share:
o $7,336 for Murietta Rt 15 California Oaks/Kalmia interchange improvements
($3,224 for R/W in FY 05-06 and $4,142 for construction in FY 06-07).
2002 STIP Adoption Page 10
CTC Resolution G-02-04
o $2,117 for Coachella, Dillon Rd widening, Rt 86 to Rt 10, all for construction in
FY 06-07.
o $1,967 for Moreno Valley, Reche Vista Dr realignment and signals, all for
construction in FY 06-07.
o $3,465 for Riverside, Van Buren Blvd widening, Jackson St to Santa Ana River.
($25 for environmental in FY 03-04, $221 for PS&E in FY 04-05, $439 for R/W
in FY 05-06, and $2,780 for construction in FY 06-07).
• San Bernardino. For the Route 210 Freeway (PPNO 193S), replace the March 13
Staff Recommendation with the following: delete $3,218 programmed in the prior
STIP for construction support ($455 in FY 02-03 and $2,758 in FY 03-04, now to be
covered by Measure funds), increase construction in FY 02-03 by $44,983 (from
$33,167 to $78,150), decrease construction in FY 03-04 by $10,818 (from $30,599 to
$19,718), and add $23,958 in FY 06-07 ($20,833 for construction and $3,125 for
construction support). As compared with the earlier Staff Recommendation, this is a
net increase of $33,357 in FY 02-03, a net decrease of $10,818 in FY 03-04, and a net
decrease of $55,048 in FY 06-07.
• San Luis Obispo. Reduce the County Estrella Rd, Huasna Rd rehab project (PPNO
1134) from $1,249 to $1,106, all construction in FY 07. Add a new County project,
Cypress Road overlay, for $143 construction in FY 07. No net change in amount or
fiscal year.
• San Luis Obispo. For the SLO County Price Canyon Rd project cost increase (PPNO
2071), change the $825 construction from FY 05-06 to FY 03-04. This is a $125 cost
increase for a projectfrom the prior STIP. For the Morro Bay Rt 1/41 roundabout
(PPNO 1105), change $441 construction from FY 03-04 to FY 02-03. For the SLO
County Santa Barbara St widening (PPNO 1125), change the $35 PS&E and $250
R/W from FY 04-05 to FY 03-04. For the SLORTA regional ridesharing program
(PPNO 1136), add $75 in FY 02-03 and change FY 03-04 from $45 to $25. For the
Arroyo Grande Rt 101 Brisco Rdinterchange, change the $165 for environmental
from FY 04-05 to FY 02-03_
• Santa Barbara. Delete RTIP State -only designation for local street rehab projects
from the Cities of Lompoc (PPNO 1208), Santa Barbara (PPNO 1194), and Santa
Maria (PPNO 1211).
• Santa Cruz. The San Lorenzo Bridge bike/pedestrian bridge project (PPNO 927) is
rescheduled from. FY 02-03 to FY 04-05, not to FY 03-04.
• Shasta. Delete $10,479 from projects originally proposed, including $3,680 from
construction for South Bonnyview Rd (PPNO 2306) and all of the following (with
PPNOs): Hilltop (2307), North St (2145), Deschutes (2309), Chip/slurry seal (2367),
Ash Crk etc (2311), Shasta Cascade (2312), Shasta Park Rd, Central Av (2366),
Buena Ventura (2314), Slurry seal (2315), Street rehab (2316), Street rehab (2365),
Quartz Hill (2317), Hilltop/Industrial signal (2318), and Rt 273 Ox Yoke Rd
intersection (2369). Add 2 projects on and near the Route 299 Sacramento River
AB 3090 - ADVANCE EXPENDITURE OF STATE FUNDS
AB 3090 reimbursement authority enables a local agency to advance a programmed STIP, TCI,
or Proposition 116 project through the use of its own funds. This means a local agency can
request to advance a project by using the agency's own funds, to fund the local share and the
state's share for the project, prior to the allocation of state funds in the year programmed. Any
AB 3090 request must be forwarded to the appropriate.TPA for regional approval and to the
appropriate Caltrans district office for processing and scheduling for Commission approval. The
AB 3090 request will be acted upon at the applicable Commission monthly meeting and
approved via a Commission resolution.- The cooperative agreement which is developed by the
local agency and the Department prior to Commission approval along with the Commission's.
approved resolution, provides the agency authority to commence expending funds. The
Department shall reimburse a local agency for the actual cost of constructing the project,
including the acquisition of right-of-way or construct an agreed -upon substitute project. Interest
or other debt service costs incurred by local agencies to finance right-of-way acquisition or
construction for the project are not'reiinbursable costs.
a
T• -??z 4 rr i /ntlg . F-EgO
•
OARINUt
TRANSPCNITATION-COLUSSION
California Transportation Commission
GUIDELINES
ADVANCING OF PROJECTS AND REIMBURSEMENT
RESOLUTION G-93-08
(Revises Guidelines Adopted December 1992)
1. RUTH
(a) The Commission must adopt Guidelines fo an adv inced local construction program for STIP projects.
pursuant to subsection (b)(8) of Govemme t Code Section 14529.7. enacted via AB 298 '(C=rate, 1991)
and amended in A8 3090 (Kati, 1992).
(b)
--thereto::
Government Code Section 14529,7 itself is .included byreference in these guidelines, and attached
2. PURPOSE AND EFFECTIVE DATE
(a) These guidelines lay out the process and requirements for local agencies to be reimbursed for using
their funds to develop, purchase right-of-way, and advance the construction of a project in an adopted
state program.
(D) These guidelines are effective January 1, 1993, or upon Commission acaoption if that occurs later.
(c) Arty wart toward advancing projects in the state program- that is already covered in a prior cooperative
agreement between the local agency and Cattrans, undertaken between January 1, 1992 (the original
effective sate of amenaea Government Code Section _14529.7 under AB 298 of 1991) and the
effective date of tttese guidelines, May be grandfathereoi under these guidelines, with approval by the
Commission
(d) Advanced local construction projects amended into the program prior to .January 1. 1992, under
Government Code Sections 14529.7 or 14529.8 or Streets & Highways Code Section 215.5 from
before that date. remain subject to any existing local agency-Caltrans cooperative agreement(s).
Such projects may be subsequently amended uncaer current statutes and these guidelines.
The Commission may amend mese guidelines at any time, after allowing 60 days for review and
comment on proposedamendments by Caltrans, regional transportation planning agencies, and
representatives of local agencies.
(e)
3. GENERAL PROCESS
(2) The general pry for a local agency to vane a project and later get reimbursement has seven
steps:
04:25pm frcm-
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2
the iocai agency seeks agreement with its regional'tran5portation planning agency to advance
funding for a project in the state program ano oefine later reimbursement wan a sue' ttute
project(s) or cash;
2) the local agency asks Caltrans to craw up a cooperative agreement covering project
development worst anti funding, right-of-way and construction work and funding, and
reimbursement. for Moth the project being advanced and the payback project, and to prepare
and submit a program amenament to the Commission;
;) the local agehcy and Caltrans agree on, approve; and sign the cooperative agreement;
4) Otte Commission approves the program amendment, changing the scheciule and funding of the
existing project in tree program ant adding an equivalent payback project(s) into the program
in ire original year of programming, or in a later year if programwitde funning is snort,
5) lrie local agency and Caltrans deliver and build the project in accordance with the cooperative
agreement, and undertake work on any substitute .project(s) as specified;
6) the local agency submits billing to Cancans for rettriouesesmerrt of completed work as provided
in the cooperative agreement: and
7j Caltrans reimburses the local agency for project development work and seeks an allocation of
funds from the Commission with whichit reimburses the local agency for capital outlay. 211
within budget authority and within the terms of the cooperative agreement.
(b) Projects ° constructeb under these provisions shall not pe eligible for funding from the State -Local
Transportation Fartnersnip Program as specified in subsection (b) c) of Government Case Section
14529.7.
4. APPLICATION FOR PROJECT ADVANCEMENT
(a) A local agency Mat considers advancing a project in the state program sbaula notify the Regional
Transportation Planning Agency with jurisdiction over its area as soon as possible of its interest in
advancing Inc project. even before any decisions are made toy the local agency itself, Caltrans, or the
Commission, to give the regional agency the rnaximurn amount of lead time to arrange or amend the
Regional TIP an air quality conformity findings as may De nereseary to accommodate the
advancement. The regional agency may but is not required to take any action as a result of this
notification, pending Commission approval of a program amendment.
(b) A local agency must gm agreement from the Regional Transponation Planning Agency covering its
juriSfictiortal'area.to advance a project in the state program. In particular, the regional agency must
approve any substitute project(S) that May be amended into the state program to replace the project
being advanced with Iocal agency funding.
(c) A Local or regional agency must act as sponsor of the advanced project, and funding for the protect
roust come from an account controlled and'administered by fiat agency.
(d) A local agency submits a written request to Cartrafls' districx office. for Caltrans to draw up a
cooperative agreement covering the project to be advafr„ecl and the payback project(s), and prepare a
program arnenament forthe Commission.
5. LOCAL AGENCY-CALTRANS COOPERATIVE AGREEMENT
(a) A cooperative agreement between Caltrans and the local agency specifies agency responsibilities to
carry out environmental and engineering won( as necessary, purchase right-of-way. and build a
transportation project .froth tne state program, under certain conditions and using certain standards.
Tne cooperative agreement also specifies agency funding responsibilities. and how and when the local
agency presents billings to Caltrans and gets reimbursed for completed work
04;
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1
(b)
3
The cooperative agreieihent should specify agency responsiDiiities, and delineate snared.
responsibilities, far carrying out and paying for preliminary engineering. environmental studies, des
engineering. right_of way activities. and construction engineering, covering contract administration,
performance of worn, and review and approval of worK, as appropriate.
(c) If a substitute project(s) is amended into tne program as reimbursement, instead of direct
reimbursement with state funds. the cooperative agreement satoula specify the responsibilities of
local agency and Caltrans for carrying out and funding all project development work for both me
project to be advanced and tyre payback project.
The cooperative agreement is subject to Commis ion approval of a program amendment. 10 advance
the original project and replace it with a payback project•
The local a9eney and Caltrans may work under a series of cooperative agreements. Covering separate
stages of work; or a master cooperative agreement with subsequent amendments. If that is done. the
Commission will not consider amending the program 'walla Cooperative agreement or arnendrnent is
being arawn up covering work for which Commission allocation is necessary for reimbursement.
ReirnDUrserttbnt must conform to the provisions of the cooperative agreements or amendments
sequentially I}y dale of execution.
Tne cooperative agreement may provide forthe local agency to suspend work on advancing a project, .
ana return the project to its original place in the state program, as long as Caltrans has not undertaken
substantive wont on a substitute project in the state program. if me local agency suspends work and
returns tne project to the state program, Caltrans will adjust its reimbursement to cover only such work
that it can use in completing the project.
(f)
6. PROGRAM AMENDMENT
(a) The local agency makes a request for program arendment to the Caltrans district office. Tne local
agency must suerrlit 10 the Caltrans cisnric t office all the information necessary to complete the
program amendment within a reasonabie.timeframe (e.g., 90 says), prior to the date that Commission
action is sought by the local agency. Transit project amendments roust be submitted using the
uniform Application. Caltrans Men prepares the request for program amendment that is sent to file
Commission. Caltrans should identify, if aproject is funded with passenger rail bona funds, ttte
appropriate fiscal year for programming tne replacement project. particularly if it is not me project's
original program year.
(b) The project to be aavance0 must be a major project from tne current aaoptea state program, of any
type or funding source.
(c) Tne payback Project may be a substitute project(s) of equivalent state and federal cost as perrnitted in
subsection (a) of Government Code section 14529.7, or a:cases reimbursement project as defined in
subsection (b) of Government Code Section 14529.7.
(a) The payeac1 project must be fundable from the same funding source(S) that were to De used on the
project being advanced. unless the same funding source is not available- An alternative funding
source must be identified by Caltrans and the Commission forme payback project.
(e) The Commission wilt consider a combination of payback( prajecis including both substitute projects)
and partial cash payback. or nigher cost substitute project(s) witrl an appropriate local funding
commitment to yield a fully-fundea project.
(f) Cahn; n$ snail review the request to determine whether the project meets the requirements for
reimbursement under the statutes and Commission polity, and wnetfer it can accommogeite tale
request to advance the project based on funning and staffing limitations and the proposed timeline
responsibilities of Me various agencies.
11-2D02 04:26pm From- . " F ? r 104/008 F -G 0
(g) if Cattrans and trie local agency are able to proceed with project advancement, as specified in me
cooperative agreement, CaItrarss brings to Me Commission a proposed program amendment,.
specifying the project to be advanced and substitute project(s) or state fund payback to t>e amended
into the program in place of the original project..
(h) An amendment brought to the Commission must indicate Me project to be advanced. the year to which
it would bB advanced. the local agency funding ule project, and its source of funds, and tyre proposed
payback project, whether a substitute project(s) or state funding paybacK, and, the source of project
funding, and any other necessary information for displaying the project in the state program.
(1) Substitute projects being amended into the state program must be supported by a project study report
or equivalent, to define project scope and cast, as required in Government Carle Section 65086.5 and
the Commission's guidelines for preparation of project study reports.
When an amendment to ad range a project is presented. the Cornrnission expects consensus to have
been obtained among the local agency, the regional agency, and Caltrans. Any areas of disagreement
must be cleany presented, and the Commission will require demonstration that the local agency can
deliverthe project an the advanced schedule, that project scope and agency responsibilities and
funding snares are satisfactarily defined, and treat advancement will not harm legitimate interests or
overall funding levels of the region.
T. PROJECT DEUVERY
(a) Project delivery should be carried out according to the terms of the cooperative agreement between
the local agency and Caltrans.
(b) The agency responsible for carrying cut project work is also responsible for meeting all requirements
of federal agencies,, including ele " not limiteo to environmental and funding requirements, for au
projects receiving federal funds.
(c) Projects advanced by local agencies snail conform to all applicable state and federal standards, as
required in subsection (b)(1) of Government Code Section 114529.7. if the project to be advanced is
programmed with federal funds, the project must be prepared so that it will be able to receive federal
funding reirnbuizement, and shalt next result in an increase in state matching funds, as required in
subsection (a) of Government Corte Section 14529.7.
(d) Caltrans includes funding in its budget for project development work on all ST1P and S1-IOPP projects
funded from the State Highway Account This funding is generally available as reimbursernent to a
local agency that performs the work on Caltran5 benalf, if specified in the cooperative agreement.
(e) Once the local agency. and CaltranS,proceed with project delivefy under the cooperative agreement,
state and federal funds to be allocated by the Commission for reimbursement may be treated as a
lump sum, usable for right-of-way or construction (or other activities specified as eligible in the project
as programmed) as needed, with mutual agreement by the parties to the cooperative agreement.
(0 where the project to be advanced is replaced by substitute projecxgs), the total agency would non-nally
be expected to Deanne cost of project development for either the project to be advanced or the
substitute project(s), as spelled Out in trte cooperative agreement.
8. COMMISSION ALLOCATION -
(a) The local agency may as Caltrans to seek Commission allocation for reimbursement at the beginning
of the fiscal year in wficn the advanced project was originally programmed, i or any time after
completion of the project that has been advanced, whichever wines earlier.
'y '.Feb=11=2001" 04:?bpm: :" Frdm
1
•
•
(b)
(#)
Tne Commission
year in
advarlcaproject was originally llocate funds for
programmed. ut may make sucnbeginning of
Ina fiscal year which tne appropriate state account and
allocation earlier if it finds that there � sufficient funding
available
� d►ngl�inae expected� in a timely way. 7ne
other project delivery with a hig ear priority
Commission may also delay allocation if rt hinds Mat insufficient funding is available in the appropriate
state accOurt.
Tne local agency snoule expect a funding allocation to appear on Ills Commission agenda for
approval within 60 days of a request to Caltrans for reimbursement_
Comrrlission allocations are effective only after the Governor has signed the State Budget for the
fiscal year.
Tne Commission will treat payback projects as the highest priority among projects within a
programmed fiscal be�use of fur,oinlg�sr►ortages,tion ano for Me ease where v�aih Me xcept ex rojects ception safety a and urgent
be reprogramme to
ra rater rehabilitation
y
rehabilitation projects must have a nigher priority Chan a payback project. •Tole provision snail apply
only to payba'cx cash projects. not to suostitute projects amended into the program_
The 0 et seq. Commission snail(=skier6 lusing
►. 1short-term
9 )`t s AB 981 (katz authority from Government
sh faill of federal or
s45e4 f t s pr (from S Daede. project withif the fiscal year, so that allocation and
.state funds prevents auo�tivn of a >� y
reimbursement can De made in a timely way.
9. REIMBURSEMENT LIMi1AT14MS.AND PROCESS
(a) Reimbursement is limited 'as specified in subsections (CO (2) • (3) - (4) of Government Coae Section
14579.7'.. it tree program amendr-nent, and in the cooperative`agreernent.
(b) in aei cases, re.irnnarsement shall conform to the terms of the cooperative agreement.
(c) Reimbursement for projects with multi -agency shared funding wilt De split as defined in the
cooperative agreement, or, if not specified, prorated bases on eactl agency's share of funding for
Construction oasts.
as
using the
(0) construction
ion l cost index for California forate escalation rtne 12 months for preceding Ire timeeof contract awardandtree
const.rucz`son Where escalation
12 months preceding erne time of Commission allocation of reimoursetrle u snallgbe escalated
is applicable, all capital outlay costs, ihciucling right-of-way and construction,
a single factor denved from theeenstruction cost index for California.
A local agency -will De reimpursee onty tor the project originally described in the state program, and
generally only to the total amount programmed for the project. Project scope may be modified during
environmental clearance, or otherwise within Commission guidelines for tne ST1P, but Caluens and
the Commission must approve any cnange in scope, arid expect the local agency to bear any cost
differentiae. Any savings in project cost may be available for e on of er projects
iin tne peneg on wnicn
may be proposed by the Regional Transportation Planning Agency
res-pRegional Transportation Improvement Program (RT1P) in cooperation with Caimans, as allowed antler
me Commission's Cost Savings incentive Policy (CTS Resolution OG-93-1).
(f) if project cost must be increased due to factors discovered after
an cinonstruction
onin has
started,
me
the
agency must bear the immediate cost increase but may
project is eligible, using the proses for supplemental funding for projec in trie state program,
specified in CTC Resolution ;tFG-12- Under this process,.
Caltrars has authority to approve
supplemental state funding for project cast increases up to certain limits; state funding for cost
increases beyond these limits must be brought to the Commission for review and
approval.
f ncltra s
must itteentify a sourc=e from wnicn to take tne supplemental fu loge any -supplemental
ine
shall be added intoMe payback or substitute project in
'the State
(e)
"
F a b i ��1 1 - 2 0 0 2 ' 0 4 : ' i E p m F r o m -
T . 2 7 " . P . O 0 6 / a o 8 F e 6 9 t e
6
( g ) p r o j e c t w o r k u n d e r t a k e n a r i a c o m p l e t e d D e f o r e e x e c u t i o n o f r i l e c o o p e r a t i v e a g r e e m e n t b e t w e e n t h e
l o c a l a g e n c y a n a C a l t r a n s c a n n o t t a e r e i m b u r s e d . C a l t r a n s o r t h e C o m m i s s i o n m a y d e n y
r e i r n b u r e e r n e n t f o r e x p e n d i t u r e s m a d e D e f o r e C o m m i s s i o n a p p r o v a l o f t h e p r o g r a m a m e n d m e n t , e v e n
i f m a d e w i t h i n t h e t e r m s o f t h e c o o p e r a t i v e a g r e e m e n t , A u t n o r m a l l y w o u l d n o t b e e x p e c t e d t o d o s o .
( n ) C a i t r a n s w i l l r e i m b u r s e f o r a c t u a l c a s t o f p r e l i m i n a r y e n g i n e e r i n g , e n v i r o n m e n t a l s t u d i e s , a n d r t e s i g n
e n g i n e e r i n g , a s s p e c i f i e d i n t n e c o o p e r a t i v e a g r e e m e n t , e x c e p t t h a t t h e f o c a l a g e n c y m u s t p a y f o r a n y
p r o j e c t d e v e l o p m e n t c o s t s t h a t e x c e e a 2 0 % o f t o t a l p r o j e c t c o n s t r u c t i o n c o s t . , b a s e d o n t h e e s t i m a t e d
c o n s t r u c t i o n c o s t o f t h e p r o j e c t a s s h o w n i n m e p r o g r a m o r a t a p p r o v a l o f e n v i r o n m e n t a l c l e a r a n c e ,
w h i c h e v e r i s g r e a t e r . C a l t r a n s r e i m b u r s e s p r o j e c t d e v e l o p m e n t e x p e n d i t u r e s f r o m w i t h i n i t s b u d g e t , i n
a c c o r c l a n c e w i t h s u b s e c t i o n ( p ) ( 4 ) o f G o v e r n m e n t C o a e S e c t i o n 1 4 5 2 9 . 7 a n t i m e c o o p e r a t i v e
a g r e e m e n t . w i t h n o C o m m i s s i o n i n v o l v e m e n t e x c e p t f o r p r o j e c t s f r o r n t h e T C i p r o g r a m o r p r o j e c t s
f u n a e a w i t h r a i l b o n d s f o r w h i c h p r o j e c t d e v e l o p m e n t w o r k m u s t D e i d e n t i f i e d i n t h e S T I P a s a n e l i g i b l e
p a n o f l e e p r o j e c t a n d t h e C o m m i s s i o n m u s t m a k e a f u n d i n g a l l o c a t i o n .
( c ) A l o c a l a g e n c y c a n n o r m a l l y e x p e c t r e i m b u r s e m e n t f o r c a p i t a ; o u t l a y e x p e n d i t u r e s a s a l u m p s u m
p a y m e n t i n t h e y e a r t h e p r o j e c t w a s o r i g i n a l l y p r o g r a m m e d . H o w e v e r , f o r v e r y n i g h c o s t p r o j e c t s ,
C a l t r a n s m a y s p e c i f y i n t h e c o o p e r a t i v e a g r e e m e n t t n a t r e i m b u r s e m e n t i s t o i r e p a i d q u a r t e r l y o n a
s c h e d u l e t n a t c o r r e s p o n d s t o q u a r t e r l y p r o g r e s s o f c o n s t r u c t i o n , t o a v o i d . d r a i n i n g t o o l a r g e a s u m f r o m
t h e s t a t e ' s a c c o u n t a t o n e t i m e .
( j ) I f a l o c a l a g e n c y p r o v i d e s a l l a r a p o r t i o n o f c o n s t r u c t i o n a d m i n i s t r a t i o n , C a l t r a n s m a y r e i r n o u r s e f o r
m e a c t u a l c o s t o f s u c h c o n s t r u c t i o n a d m i n i s t r a t i o n , a s s p e c i f i e d i n t h e c o o p e r a t i v e a g r e e m e n t o r
c o n s i s t e n t w i t h n o r m a l - p r a c t i c e w h e r e i n a l o c a l a g e n c y p r o v i d e s c o n s t r u c t i o n a d m i n i s t r a t i o n o n a s t a t e
p r o j e c t . R r i r n p u r s e m e n t f o r c o n s t r u c t i o n a d m i n i s t r a t i o n i s m a d e i n t r t e y e a r t n a t c o n s t r u c t i o n i s
c o m p l e t e d , o r t b e y e a r t h e p r o j e c t w a s p r o g r a m m e d , w n i c s e v e r i s l a t e r _ R e i m b u r s e m e n t f o r
c o n s t r u c t i o n a d r n i n i s t r a t i a n i s l i m i t e d t o 1 ` % o f p r o j e c t c o n s t r u c t i o n c o s t s . u n l e s s a g r e e d o t n e r w { s e i n
a d v a n c e i n t i n e c o o p e r a t i v e a g r e e m e n t .
( k ) I n t e r e s t o r o t h e r d e b t s e r v i c e c o s t s i n c u r r e d b y l o c a l a g e n c i e s t o f i n a n c e a d v a n c e m e n t o f a p r o j e c t a r e
n o t r e i m b u r s a b l e , p e r s u b s e c t i o n ( 1 0 ) ( 2 ) o f . G o v e m m e n t C o d e S e c t i o n 1 4 5 2 4 . 7 .
{ ; ) I f a p r o j e c t i s s t i l l u n d e r c o n s t r u c t i o n a t t h e t i m e t r e e C o m m i s s i o n a l l o c a t e s r e i m b u r s e m e n t , t n e l o c a
a g e n c y c a n o n l y b e r e i m b u r s e d f o r w o r k c o m p l e t e d t o d a t e . a n d m u s t s u b m i t p r o g r e s s p a y m e n t s f o
a n y r e m a i n i n g r e i m b u r s e m e n t _
( m ) F u n d s r e i m b u r s e d t o a l o c a l a g e n c y a r e t o b e p u t b a c k i n r i t e a c c o u n t o r f u n d i n g s o u r c e u s e d t o p a y
f o r m e p r o j e c t a d v a n c e m e n t ; a n d m a y t h e n b e u s e r s f o r a n y l e g a l p u r p o s e a t t h e d i s c r e t i o n o f t h e l o c a l
a g e n c y . R e i m b u r s e m e n t s t o l o c a l a g e n c i e s f o r p r o j e c t s a d v a n e e a w i t h l o c a l s a t e s a n d u s e t a x e s m u s s
b e u s e d f o r t n e s i n e p u r p o s e s f o r w h i c h v o t e r s a p p r o v e d t h o s e s a l e s a n d u s e t a x e s , a s r e q u i r e d b y
s u b s e c t i o n ( b ) ( 6 ) a t ' G o v e n u t e a t G o a e S e c t i o n 1 4 5 2 9 . 7
( n ) C a i t r a n 5 a n d M e C o m m i s s i o n s n a i l p r o v i d e a s s i s t a n c e t o a l o c a l a g e n c y i n m e e t i n g t h e s e p r o v i s i o n s
b u t s n a l l n a v e n o l i a e i l i t y f o r l o s s o f r e i m b u r s e m e n t s d u e t o f a i l u r e t o m e e t r e q e r r e m e n z s o f t h e s e
g u i d e l i n e s o r t h e c o o p e r a t i v e a g r e e m e n t
1 0 . . A G E N C Y R E S P Q N S I B I L I T i E S
( a ) T h e l o c a l a g e n c y i s r e s p o n s i b l e f o r .
1 ) D e t a i n i n g t h e s u p p o r t o f m e R e g i o n a l T r a n s p o r t a t i o n P l a n n i n g A g e n c y f o r t h e p r o j e c t
a a v a n c e r n e n t a n d t h e p a y b a c k p r o j e c t ,
2 ) T a k i n g t h e - p r o p o s e d p r o g r a m a r n e n e m e n t _ t o C a l t r a n s a n d s e e r i n g i t s a g r e e m e n t .
3 ) E x e c u t i n g t h r e . c o o p e r a t i v e a g r e e m e n t w i t t t i C a l t r a n s ,
Feb -U i
04:2Tpm -- From-. -
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•
7
-. _Meeting any requirements for project delivery and funding in me cooperative agreement,
these guidelines, and the statutes. and
5) Subrniming billing(s) to Caltrana for. reimbursement.
(b) Celtrans. is responsible for. -
1) Informing tine local agency about the process, and:assisting me local agency with its
application, -
2). Determining whether the state can proceed with project aavancement, after reviewing funding
and staffing availability.
3) Drawing up the cooperative agreement with the locat agency covering the project to be
'ativailraea and the pa)rback project,
4) Preparing the proposed program amendment and submitting it to the Commission,
5) Meeting -any requirements for process or project delivery in the cooperative agreement, mese
guidelines, and the statutes,
6) Processing. the request for Commission allocation aarnecessary for reimbursement:.
7) Making timely reimbursement to the local agencyas.calred for in the. cooperative agreement,
and -
6) Keeping a summary record of projects advanced and reimbursements made under this
program., available tOthe Commission.
(c) Tne Commission is responsible for.
1). Approving the program amendment that allows a project to be advanced by a local agency
and specifies the payback project(s) to replace it in the state program,
2) Allocating funds for reimbursement in the proper program year, or earlier by local agency
request if surplus state funds are available, or later if state funds are not available at trte
program year, a%1d
3) Reporting to the Legislature in its Annual Report on progress and impact *Pails program, as
required in subsection (13)(5) of Government Code Section -14529.7.
DEFINITIONS -
Local agency means uie governing body of any local jurisdiction, specifically including but net limited
to a county. City, transportation sales tax authority, or transportation or transit district.
Caltrans means tine state Department of Transportation. including its district offices:
Commission means true California Transportation Corttmission.:
Program (or state program) means the State-Trartssportation improvement Program {STIR) or State
Highway Operation & Protection Program (SHOOP).
Project means any project -programmed by tlteConamirssion.in the STIP or S IOPP, including right-of-
way acquisitions, and in limited specified cases project. development worts orswaies. Project also
includes.a cash payback reimbursement programmed in me STIP or SHOPP.
F'.'.:-•11-2002 04:28pm From -
S
Cooperative agreement means a cooperative agreement. project agreement, or fund transfer
agreement or advance expenditure of local funds agreement between Caltrans and local agencies,
covering project delivery and funning as specified In more detail in Section 5 of these guidelines.
Paytaack means reimnursement of local agency expenditures with state or federal funds or in the form
of one or more substitute project(S) paid for by the state.
Budget authority means authorization from the state Legislature in the State Budget Act for the
Commission to allocate and Carrells to expend state and federal funds, for project development and
capital outlay as appropriate, for programmed projects in sequence with priority by fiscal year of
programming.
SZIRGrou
1
Prior to loan approval, local agencies shall certify that other resources are not avail
to fun - project for which the loan is requested and that the agency does not -intend eate
an indirect. .' age situation.
(e) Not late 120 days from the effective date of the act that added section during
the 1999-2000 Regu ession, the commission, in consultation w e department and
interested parties, shall pro ► - e guidelines and procedures. to im' = ent and expedite the loan
program established under this s `•n.
(f) Not later than 180 days fro • e effective date • e act that added this section during
the 1999-2000 Regular Session, the coin on, a public hearing, shall adopt a uniform
loan agreement package, including guideline ' implementation procedures, and shall begin
operation of the loan program. The . onn lo agreement package shall describe loan
repayment options, and all other t- and conditions ne to protect the public interest as
well as expedite the availabil' . + funds for needed transpo on improvements in the state.
The commission shall m. vailable to all interested parties the lo.. . a eement associated with
every specific loan . + e under this section for a period of 30 days p to approval of those
loans by the co , rssion.
(g) commission shall recommend to the Governor and the Legislature suggested
cha in the dollar limits required under subdivision (c) and any proposed solutio 0 any
er issues relating to the program's impact on exyediting delivery of transportation projects.
Projects Advanced with Local Funds
Amended: Statutes of 1992, Chapter 1243 (AB 3090)
14529.7. (a) A local jurisdiction may, with the concurrence of the appropriate transportation
planning agency, the commission, and the department, advance a project included in the state
transportation improvement program to an earlier fiscal year through the use of its own funds. A
project advanced in this manner shall be deliverable by the state, or by the local jurisdiction
pursuant to agreement, in the earlier year proposed by the local jurisdiction.
If a project .is advanced pursuant to this subdivision, the state transportation improvement
program shall be revised at the time of adoption or by amendment to show the project in the
earlier fiscal year.
With the concurrence of the appropriate transportation planning agency, the commission, and
the department, one or more replacement state transportation projects shall be identified and
included in the state transportation improvement program forthe equivalent escalated dollar
value and at the originally scheduled fiscal year of the advanced project. If the project to be
advanced is programmed with federal funds, the replacement project or projects shall not result
in an increase instate matching funds. A replacement project or projects shall have no lower
priority for funding and delivery than did the advanced project, as originally scheduled.
(b) A local agency may enter into an agreement . with the appropriate transportation
planning agency, the department, and the commission to use its own funds to develop, purchase
right-of-way for, and construct a transportation project within its jurisdiction if the project is one
which is .included in the adopted state transportation improvement program, funded by the
Passenger Rail Bond Fund, as set forth in Section 2701.05 of the Street and Highways Code, or if
approved by the voters, the Passenger Rail Bond Fund created by; respectively, Section 2702.05
or 2703.05 of the Street and Highways Code, the .Clean Air and Transportation Improvement
Fund created by Section 99610 of the Public Utilities Code, the State Highway Account, or the
Transportation Planning and Development Account, or any combination thereof, pursuant to all
of the .following requirements:
31
(1) Projects constructed pursuant to this' subdivision shall conform to all applicable state
and federal design and construction standards.
(2) Pursuant to the agreement, and from funds allocated by the commission for the project
in the year it was scheduled in the state transportation improvement program, subject to annual
legislative appropriation, the department shall reimburse a local agency for the actual cost of
constructing the project, including the acquisition of right-of-way, with local funds pursuant to
this subdivision. Interest or other debt service costs incurred by local agencies to finance right-
of-way acquisition or construction for the project are not reimbursable. Reimbursement made to
a local agency pursuant to this subdivision shall be made from the funding source identified in
the state transportation program. For purposes of Section 188 and 188.8 of the Streets and
Highways Code, the project shall be considered as an expenditure in the .year it was originally
scheduled in the state transportation improvement program.
(3) The amount actually reimbursed to the local agency under paragraph (2) shall be the
amount expended by the local agency for right-of-way and construction, escalated by the actual
construction cost index between the time of construction award and the time of commission
allocation of reimbursement funding, but not to exceed the escalated amount programmed for
expenditure for the project in the state transportation improvement program in the originally
scheduled year. If the expenditure of local funds does not result in the completion of an operable
segment of a transportation project, payback shall be limited only to the actual amount expended
by the local agency for right-of-way or partial construction, with no escalation factor.
(4) From funds appropriated, to the department for project development work, the
department shall reimburse the local agency for the actual cost of developing the project with
local funds pursuant to this subdivision: Reimbursement. of project development costs shall not
exceed 20 percent of estimated construction costs. In no case shall this reimbursement exceed
any lesser amount mutually agreed to by the department, commission; and local agency.
Reimbursement shall occur at the earliest date the department has budget authority to do so, but
not later than the year in which the department would have made those expenditures to deliver
the project as originally scheduled in the state transportation improvement program.
(5) The commission shall prepare a report on the progress and impact of the local
transportation construction program authorized by this subdivision and shall include the report as
an element of the annual report to the Legislature required pursuant to Sections 14535 and 14536
of the Government Code.
(6) ::.Reimbursements made to local agencies pursuant to this subdivision for expenditures of
local voter approved sales and use tax revenues shall be used for the same purposes for which the
imposition of the sales and use tax is authorized.
(7) A project which is constructed pursuant to this subdivision is ineligible for funding
from the State -Local Transportation Partnership Program established by Chapter 16
(commencing with Section 2600) of Division 3 of the Streets and Highways Code.
(8) The corrimission, in consultation with the department and local transportation officials,
shall develop and adopt guidelines to implement this subdivision.
Amended: Statutes • " ha.te�
14529.8. (a) Funds may be allocate
fiscal year that is identified in th -
be available for
portation - ent program ana
uring that fiscal year and the followin
or allocated but not encumbered, during the period specified in this
32
State of California
Btasiness, Transportation & Housing Agency
Department of Transportation
Prepared by:
Mark Hariri
Chief
Division of Innovative Finance
(916) 324-7654
POLICY MATTERS
TFB Revolving Loan Program
Guidelines, Application and
Agreement Package
Informational Item
CTC Meeting: February 28, 2002
Reference No.: 4.7
ROBERT L. GARCIA .
Chief Financial Officer
February 1, 2002
TRANSPORTATION FINANCE BANK
REVOLVING LOAN PROGRAM GUIDELINES, APPLICATION
AND AGREEMENT PACKAGE
BACKGROUND
The Transportation Finance Bank (TFB) Revolving Loan Program is being established as a State
Infrastructure Bank, authorized under the National Highway System Designation Act of 1995 and the
California Government Code Section 64000 added by Chapter 664 of the Statutes of 1998 (SB 567,
Schiff). The program offers flexible, short-term loans with below -market interest rates to public entities
and public/private partnerships for the purpose of accelerating the delivery of transportation projects in
California.
Under the TFB Revolving Loan Program, the Department of Transportation (Department) is responsible
for accepting and evaluating applications; making loan recommendations to the California
Transportation Commission (Commission); and, acting as the contact source for information on the
program. The Commission makes decisions regarding loan approvals and provides program oversight.
The Department may develop and maintain additional internal administrative procedures necessary to
carry out the legislative intent of this program, and the Commission may revise the guidelines and loan
documents, including the application, as deemed necessary.
DISCUSSION
The TFB Revolving Loan Program Guidelines and Loan Application and Agreement package are being
presented for notice at the February 28, 2002, Commission meeting. The adoption of the TFB
Revolving Loan Program Guidelines and Loan Application and Agreement package will provide public
entities and public/private partnerships with a financing alternative for accelerating the delivery of their
transportation projects. Additionally, as the implementation of the program advances, it may be
necessary to amend and revise the guidelines to administer the TFB Revolving Loan Program.
TFB Revolving Loan Program. Guidelines, February: 28;, 2002
Application and .Agreement Package Page 2
RECOMMENDATION
The Department recommends that the Commission adopt the TFB Revolving Loan Program Guidelines
and Loan Application and Agreement package enclosed herein at the April 3-4, 2002 Commission
Meeting.
ATTACHMENTS—
DRAFT
TRANSPORTATION FINANCE BANK
REVOLVING LOAN PROGRAM GUIDELINES
AND
LOAN APPLICATION AND AGREEMENT PACKAGE
DRAFT
TRANSPORTATION FINANCE BANK
REVOLVING LOAN PROGRAM GUIDELINES
TABLE OF CONTENTS
1. INTRODUCTION
2. BACKGROUND
3. ELIGIBILITY
4. APPLICATION PROCESS AND REQUIREMENTS
5. PROJECT SELECTION AND LOAN APPROVAL PROCESS
6. REPORTING, ACCOUNTING, AND AUDITING REQUIREMENTS
7. APPLICATION SUBMITTAL/PROGRAM INFORMATION
ii
CALIFORNIA TRANSPORTATION COMMISSION
CALIFORNIA DEPARTMENT OF TRANSPORTATION
DRAFT
GUIDELINES FOR THE
TRANSPORTATION FINANCE BANK
REVOLVING LOAN PROGRAM
1. INTRODUCTION
The Transportation Finance Bank (TFB) Revolving Loan Program was
implemented by the California Transportation Commission (Commission) and the
California Department of Transportation (Department) to provide flexible, short-
term financing to public entities and public/private partnerships for the purpose of
accelerating the delivery of transportation projects in California.
2. BACKGROUND
Authority
The National Highway. System Designation Act of 1995 (Act) authorized the
creation of a State Infrastructure Bank (SIB) pilot program to provide loans and
other credit assistance to public and private entities to carry out highway
construction and transit capital projects eligible for assistance under Section 350
of the Act. The U.S. Department of Transportation (USDOT) selected California,
as one of ten states, to participate in the program.
The Department entered into an agreement with the Federal Highway
Administration and the Federal Transit Administration,, to establish the SIB, and
$3 million was appropriated by the USDOT for capitalization of the bank. The
Business, Transportation & Housing Agency (B.T&H) -has since : authorized the
Department to develop a SIB revolving loan program utilizing these capitalization
funds, and the Commission approved the guidelines for implementation of this
program on April 3, 2002. These guidelines describe the policies and procedures
for the approval and administration of TFB loans.
Funding' Availability
While the USDOT authorized $3 million for capitalization of California's SIB,
Section 350(e)(1) of the Act also requires the State to provide a non-federal match.
Therefore, the Federal contribution will .be 88.53% and the State contribution will
be 11.47% of the principal amount to be :financed. As loans are repaid, funds will
be recycled to support new loans, and the: Bank's loan capacity -'will increase with
deposits of new capital generated from interest earned on the loans.
1
Administration
Under the TFB Revolving Loan Program, the Department is responsible for
accepting and evaluating applications, making loan recommendations to the
Commission, and acting as the contact source for information on the program. The
Commission approves the guidelines and loan application and agreement package,
makes decisions regarding loan approval, and provides program oversight.
The Department may develop and maintain additional internal administrative
procedures necessary to carry out the legislative intent of this program, and the
Commission may revise the guidelines and loan documents, including the
application, as deemed necessary.
3. ELIGIBILITY
Eligible Borrowers
Loans are available to local public entities and public/private partnerships. Any
local transportation planning agency or county transportation commission (the
Approving Authority for that county's submission to the State Transportation
Improvement Program (STIP)) may apply for a loan. Additionally, recipients of
fuel tax revenue monies are directly eligible for a TFB loan. Local entities that do
not meet the above criteria and private entities interested in obtaining a loan
under this program must apply jointly with the Approving Authority to the STIP
for that county.
Eligible Projects
Highway. construction projects must be eligible for assistance under Title 23,
United States Code (USC) and transit capital projects must meet:the requirements
of Section 5302 of Title 49, USC. Additionally, revenues from certain motor
vehicle fuel taxes that may be, -,designated to meet the State's matching share
requirement will be subject to the limitations imposed by Article XIX of the
California State Constitution when loaned to project sponsors for the purpose of
funding transit capital projects.
Additionally, projects .must be included in a Federal State Transportation
Improvement Program : (FSTIP) and: must comply with all other Federal
requirements, including National Environmental Policy Act, Americans with
Disabilities Act, and Davis -Bacon Act requirements, as appropriate.
Eligible Costs
Loans -are available for any phase of an eligible project, but funding will be
provided only for authorized expenditures: incurred after the loan has been
approved by the Commission. Borrowers will not be reimbursed for project costs
incurred prior to loan approval. Hit is determined that loan proceeds have been
utilized for costs incurred prior to loan approval, immediate repayment of the total
outstanding principal and interest will be required, and a 5% penalty will be
assessed on that portion of the loan.
2
4. APPLICATION PROCESS AND REQUIREMENTS
Loan Application
An application for a loan should be submitted to the Department utilizing the
Transportation Finance Bank Revolving Loan Application and Agreement form_
An original and three copies of the application package, including all required
information, should be mailed to the address in Section 7 of these guidelines.
Applications will be accepted by the Department at any time that loan funds are
available. The program will be suspended whenever funding capacity has been
reached, and will remain in suspension until sufficient funds again become
available. Applications will not be processed during any suspension period and
will be returned to the applicant without action. Applicants are encouraged to
contact the Department's Innovative Finance Division in Sacramento to determine
the availability 9f loans before submitting an application.
Financial Feasibility
Applicants must submit a financial plan that includes the estimated total project
cost, a summary of the sources and uses of funds, the proposed source and timing
of repayment of the principal and interest on the loan, a projected drawdown
schedule, assumptions made in developing the plan, and a list of the persons and
entities responsible -for; preparation of the plan. The applicant must also submit
copies of its current budget, consolidated audited financial statements for the
three most recent years, the most recent consolidated year-to-date interim
financial statements, independent audit reports, and potential legal claims and/or
liabilities pending that may impact the applicant's ability to repay a loan.
The financial plan must contain sufficient information to assess the credit quality
of the applicant; and demonstrate- that the applicant is capable of repaying the
loan within the terms specified in the loan agreement
Loan Terms
To allow the greatest flexibility for the borrower, loan terms will be established on
a project -specific basis; however, the interest rate will be set ion the date of
Commission loan approval at 1% below the three-month Treasury Bill Average
Auction rate. The loan amount must be a minimum of $1 million and it must be
fully repaid in cash. Repayment must begin no later than one year from the date
of project completion and final payment must be received by the Department
within six (6) years from the date of project completion. Repayment terms will be
incorporated into the Loan Application and Agreement. It should be noted that
there is no penalty for prepayment of principal and/or interest on the loan.
Loan Fees
A loan application fee, set at 1/2 of 1% of the total amount requested, is payable
upon submittal of an application. This fee reimburses the State for expenses
incurred by financial and legal staff and independent .financial advisors in
processing the application. If a loan is approved at an amount higher or lower
3
than the amount initially requested the difference would be refunded to the
applicant if the fee is overpaid, or it will be built into the loan amount or paid
separately at loan closing if the fee is underpaid.
Collateral Requirements
In order to ensure adequate security fora loan, theborrower must agree to provide
collateral in the form of a pledge of future county share allocations or fuel tax
revenues, as appropriate to the type of project. In the event Qf default on a loan,
the county's next allocation of county share funding or fuel tax revenues subject to
the limitations of Article XIX will be reduced in an amount equivalent to the full
repayment of principal, interest and penalty charges. Interest • will continue to
accrue on any loan that is in .default,: up to the date the county .share or fuel tax
revenue reduction is actually made, and the. principal, accrued interest and
penalties are paid.
The governing body for the Approving Authority or for the fuel tax revenue
recipient, as applicant or co -applicant, must voice its-. approval, by resolution or
other instrument, of the loan for the purpose and: terms stated in the Loan
Application and Agreement. The governing body must show in the resolution, or
other instrument, that, it recognizes that future county share allocations or fuel tax
revenues, as applicable, provide the sole source of loan- collateral in the case of
default on the loan. The governing body must also indicate in the document that,
in the judgement of the Approving Authority or fuel tax revenue recipient, the
financial plan completed for the project.. and included in the application is: sound.
A copy of the approving resolution, or other instrument, must be submitted with
the application.
It is the intent .of the Commission and the Department to work withthe borrower
to resolve problems with respect to late loan payments instead of. declaring
immediate default. However, the Commission and the Department have the
responsibility of securing the TFB from improper use or fiscal irresponsibility and
will exercise the right, as necessary, to enforce repayment of the loan as specified
in the Loan Application and Agreement. The,D.epartment will notify the borrower
in writing of its intention to declare default on a loanand to apply..a penalty
charge of 5% of the outstanding principal balance on the loan, . effective .on the fifth
working dayafter the date of notification of default.
Other Requirements
In order to be eligible for a TFB loan, other requirements must be met. These
include, but are not limited to, the following:
• The project must be included in a FSTIP;
• The borrower will be solely responsible for ensuring that the project is in
compliance with all applicable: federal, state, and local laws, rules, regulations,
and/or policies. (Such :applicable laws, rules, regulations and/or policies
include, but are not limited to Title 23, Title 49, National Environmental Policy
Act, Americans with Disabilities Act, Davis -Bacon Act, 49 CFR, Part 18,
Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments, OMB A-87, Cost Principles for State and
Local Governments, and all contract provisions governing the project); and
• The borrower must demonstrate that the project has a high probability of
resulting in a completed facility.
In addition to the above requirements, the Department may request: that the
applicant provide supplemental information in support of detail included in the
application package to fully evaluate the applicant's ability to meet the
requirements of the program and the project's financial feasibility.
5. PROJECT SELECTION AND LOAN APPROVAL. PROCESS
Application Ranking
Loans will be approved on a first -come, first -served basis, determined by the date
and ' order received. In the event program capacity would be exceeded if an
application were approved, the next application received by the Department will
be given priority; however, the Department may first negotiate with an applicant
for a reduced loan amount whenever an application exceeds available funds.
While the Department will evaluate each 'application in -the order received, a
project must meet the following minimum threshold criteria:
• the need for, or public benefit of, the project must be clearly identified;
the project must be financially feasible and the applicant must demonstrate the
ability to repay the loan; and
• the proposed project must meet all applicable Federal, State and local
requirements.
Additionally, the TFB must have the funding capacity to participate in the project.
The Department will submit the loan application and agreement package and its
recommendation for action, at the earliest possible Commission meeting, but no
later than 90 days after the Department received a completed application package.
The meeting schedule can be found on the Commission's web site at the following
address: http:lfwww.dot.ca.govfhq/transprogictcliaison.htm.
Upon assurance by the Department that all loan requirements have been met and
that the borrower has the apparent resources and capability of repaying the loan,
the Commission will take action on the loan application. The Commission may
delegate authority to the Department to execute the loan agreement for approved
loans.
5
Loan Disbursement
Loan proceeds will generally be disbursed on a reimbursement basis as project
expenses are incurred, and will be based on (1) the cash flow needs of the project
as defined by the borrower and, approved_ by the Commission in the Loan
Application and Agreement package, and. (2) the borrower's submittal of a
disbursement request accompanied by supporting documentation, such as actual
invoices. _Actual expenditures, may be reimbursed on a lump -sum basis, for
example, as may be necessary for a transit capital acquisition, or - in accordance
with a mutually -agreed upon drawdown schedule, as may be needed for phased
highway construction projects. In the event that disbursements are made
according to a drawdown schedule,, the projected need for future disbursements
will be re-evaluated:annually by Department staff to ensure the most efficient use
of TFB monies, prior to the actual disbursement of funds. The re-evaluation of the
expenditure plan will be based on information provided by the borrower in
accordance with annual reporting requirements. (See Section 6 of these guidelines
for further detail regarding annual progress reports)
While Department staff may approve an interim request for revision of the
drawdown schedule, a minimum of 60 days' prior written notification, to: allow for
sufficient processing time, will generally be required.
The. Commission .and. the .Department reserve the right to disburse loan proceeds
in advance of actual expenditures being incurred, for example, where it is
demonstrated that it is more effective or efficient to the TFB, or the project being
financed, to provide for lump sum disbursement. Authorization of this advance
disbursement will be contingent upon the cash flow needs of the Department's
TFB-related accounts.. Borrowers of :"advanced" loans must certify that there is no
intenttocreate an arbitrage situation by investing loan proceeds, at a higher yield
than the interest rate payable on the loan.
6. REPORTING, ACCOUNTING, AND AUDITING REQUIREMENTS
Following the award :of a loan, and until it -is repaid in full, a borrower must
submit annual progress reports to the Department's Innovative Finance -Division
staff and the. Department Project Manager responsible for the project. These
reports shouldinclude information regarding the. status of the project, percentage
of project completed, percentage of contract time lapsed vs. percentage funded to
date, explanation of any delaysin implementation and how the borrower will
reach the completion goal, ; revised project schedules (if applicable), a list of
expenditures at a level consistent with loan application detail, beginning and
ending loan fund balances, interest earned to date on any loan proceeds advanced
to the project, and the amount and percent of funds contributed to the project from
other sources during that period.
6
In the event loan proceeds are advanced, these funds may not be commingled with
the borrower's own funds and must be maintained in a separate account held by a
FICA -insured financial institution.
Borrowers must maintain separate financial accounts for the project in accordance
with generally accepted accounting principles. The borrower's accounting system
and records must properly accumulate and segregate incurred project costs and
matching funds by line item (i.e., sources and uses) for the project, must enable the
determination of incurred costs at interim points of completion, and must provide
support for loan amounts expended and project costs incurred. All accounting
records and other supporting papers of the borrower related to the project shall be
maintained for a minimum of three years from the date of final payment ' of the
loan as specified under the standard provisions of the loan agreement, or three
years from the date of project completion, whichever is longer. Such records shall
be open to inspection and audit by representatives of the State of California and
the United States (U.S.) Government, as a project expense chargeable to the loan.
Copies, thereof, will be furnished by the borrower upon receipt of any request
made by the State of California, the U.S. Government, or their agents.
A breach of the reporting, accounting, and/or auditing requirements specified in
these guidelines could result in the department's notification to the borrower that
immediate repayment of all loan proceeds and related interest is necessary, and a
5% penalty could be applied to the outstanding principal balance of the loan. In
the event of non-compliance with repayment requirements, the borrower's loan
collateral will be used to secure loan repayment and any penalty as specified
above.
7. APPLICATION SUBMITTAL/PROGRAM INFORMATION
An original and three copies of the TFB Loan Application and Agreement, and all
applicable attachments, should be mailed to:
California Department of Transportation
Innovative Finance Division
Transportation Finance Bank Revolving Loan Program
1120 N Street, MS -6
Sacramento, CA 95814
Attention: Finance Manager (Loan Programs)
Questions related to the TFB Program should be directed to the Finance Manager
(Loan Programs) at the following numbers:
Phone: (916) 324-7624 FAX: (916) 324-7708
Draft
TRANSPORTATION FINANCE BANK
LOAN APPLICATION AND AGREEMENT PACKAGE
TABLE OF CONTENTS
1. APPLICANT INFORMATION
2. CO -APPLICANT INFORMATION
3. TFB LOAN REQUEST
4. FINANCIAL INFORMATION
5. APPLICANT SIGNATURE
6. BORROWER'S CERTIFICATION AND AUTHORIZATION
7. LOAN TERMS AND AGREEMENT
TFB Loan Application and Agreement
CALIFORNIA TRANSPORTATION COMMISSION
CALIFORNIA DEPARTMENT OF TRANSPORTATION
LOAN APPLICATION AND AGREEMENT
FOR THE
TRANSPORTATION FINANCE BANK (TFB)
REVOLVING LOAN PROGRAM
SECTION I -APPLICANT INFORMATION
Applicant:
Mailing Address:
Street Address (or P.O. Box) City State Zip Code
Authorized Representative: Title:
Telephone Number: Email Address:
Check the appropriate statement below:
[ ] The applicant is the Approving Authority for the county's State Transportation Improvement Program (STIP) submittal or
the applicant is the county's authorized recipient of fuel tax revenues.
[ ] The applicant is filing jointly with the Approving Authority for the county's STIP submittal or the county's authorized
recipient of fuel tax revenues. (Complete Section II for Approving Authority/fuel tax recipient.)
(Attach the Resolution/Agreement approved by the governing body of the Approving Authority or fuel tax revenue recipient
and, if different, the Resolution/Agreement approved by the Applicant's governing body, that authorizes entering into a loan
agreement with the State for the purposes and terms stated in this Loan Application and Agreement.)
SECTION II - CO APPLICANT INFORMATION
Co -Applicant Name:
Mailing Address:
Street Address (or P.O. Box)
Authorized Representative:
City State Zip Code
Title:
Telephone Number: Email Address:
The proposed project must:
• be included in a Federal State Transportation Improvement Program (FSTIP);
• be financially feasible; and
• comply with all Federal -aid eligibility requirements, including Title 23, Title 49, National Environmental Policy Act,
Americans with Disabilities Act, and Davis -Bacon Act requirements.
Please refer to the Transportation Finance Bank Revolving Loan Program Guidelines for additional requirements for TFB loan
eligibility.
Attachments:
See Page 8 for a checklist of attachments that must be included with this application.
Note:
Additional detail may be attached to the Loan Application and Agreement document as necessary to enable the California
Transportation Commission (Commission) and the California Department of Transportation (Department) to fully evaluate the
loan request.
FOR DEPARTMENT USE ONLY
Date and time received (STAMP): Application Status:
Finance Manager (Loan Programs) Signature: Date:
1
TFB Loan Application and Agreement
SECTION III - TFB LOAN REQUEST
Total Amount Requested: $ Term of Loan- Years Months
(Rounded to nearest thousand)
Project Type: [ ] Rail [ ] Mass Transportation [ ] Highway (on -system) [ ] Local Street or Road
[ ] Other (Describe):
FSTIP Project ID Number:
Date FSTIP Adopted or Amended:
County Where Project is Located -
Most Recent Regional Share Funding Allocation /Fuel Tax Revenue: $
Project Title:
Project Location:
Type of Work:
Project Description:
Describe the Project Benefit/Public Need (i.e., congestion reduction, access, traffic flow, air quality, economic,
safety, etc )-
Project Phase(s) for which Funding is Requested: [ ] Major Investment Study [ ] Engineering/Design
[ ] Environmental/Clearance [ ] Right of Way Acquisition [ ] Plans, Specifications, and Estimates
[ ] Construction [ ] Other (Describe):
Current Project Status: Check all that apply and give percentage completed and estimated date of
completion.
[ ] Major Investment Study % Date:
[ ] Engineering / Design % Date:
[ ] Environmental Clearance % Date:
[ ] Right of Way Acquisition % Date:
[ ] Plans, Specifications and
Estimates /a Date:
[ ] Construction % Date:
[ ] Other % Date:
Describe "Other":
2
TFB Loan Application and Agreement
SECTION III - TFB LOAN REQUEST, CONTINUED
Responsible Parties: Identify the party or parties that are charged with the planning, development, financing,
start-up, construction, and ongoing operations and maintenance of the project, and the party or parties that will
exercise ownership control in all stages of the project. (Attach additional sheets as necessary.)
SECTION IV - FINANCIAL INFORMATION
The financial plan for the project may be presented in the applicant's own format; however, it must contain the
following minimum information:
• Provide an estimate of total project costs: (Estimated project costs should be provided at a sufficient level
of detail to enable the State to validate reasonableness of the costs, i.e., site work, structures, engineering fees,
developer fees, costs of financing, etc.)
• Summary of the sources and uses of funds: (For sources of funds, specify any enforceable financing
commitments and the current status of all other funding. For uses of funds, identify the phase of the project,
i.e., design/engineering, construction, etc.)
• Source and Timing of Repayment: (Describe in detail the revenue stream to repay the principal and
interest on the loan. The loan must be repaid in cash and may include but are not limited to local sales taxes,
fuel taxes, measure money, motor vehicle fees, and developer fees.)
• Drawdown schedule: (Provide a schedule for projected disbursement of loan proceeds based on the
estimated cash flow needs of the project.)
• Assumptions/Plan Preparation: (Provide detail relative to the assumptions made in developing the
financing plan for the project, including the estimated rate of interest and the name(s) of the person(s) to be
contacted with respect to the plan.)
In addition to the above detail, the applicant must also submit copies of the current budget, consolidated audited
financial statements for the three most recent years, the most recent consolidated year-to-date interim financial
statements, independent audit reports, and potential legal claims and/or liabilities pending that may impact the
applicant's ability to repay a loan.
Applicant's Proposed Repayment Schedule:
The TFB offers flexible terms for the repayment of the loan, within the following parameters: Repayment must
begin no later than one year from the date of project completion, and final payment must be received by the
Department within six years from the date of project completion.
Specify the requested loan term below:
Amount of Loan: $ Term: Years Months
Define the proposed payment structure below (i.e., equal payments of principal and interest bi-annually, or
quarterly interest payments with lump sum principal at the end of the period, etc.) and attach a proposed
rep ayment schedule:
Will Electronic Funds Transfer be used for repayment? [ ] Yes [ ] No
3
TFB Loan Application and Agreement
SECTION V — APPLICANT SIGNATURE
The authorized person for the Applicant must read, agree and sign the statements below in order fc
this to be considered an official application.
As the Applicant, or as an authorized representative of the Applicant, I hereby submit this Loan Application and
certify and warrant that the information and financial data contained herein are true and correct to the best of my
knowledge. I understand that additional information may be requested and 1 authorize the California Department
of Transportation to independently verify any information contained in this Loan Application. I also understand
that the acceptance and consideration of this Loan Application does not constitute a commitment of funds by the
Commission. Attached to this application is:
Check applicable box(es):
[ ] the Approving Resolution approved by the governing body of the Approving Authority or fuel tax revenue
recipient.
[ ] the Approving Resolution approved by the Applicant's governing body.
The attached resolution(s) authorize(s) this application for the stated purposes and proposed terms, and
authorize(s) the undersigned to perform all acts in accordance with the Loan Application and Agreement.
Authorized Applicant Signature: Date:
Print Name:
Title: Date:
4
TFB Loan Application and Agreement
SECTION VI - BORROWER'S CERTIFICATION AND AUTHORIZATION
Borrower's Certification and Authorization
Certification
(Borrower) is applying for a loan in the amount of $
[Applicant's (local agency's) name]
to be approved by the California Transportation Commission (Lender) from unallocated funds under. the
Transportation Finance Bank (TFB) Revolving Loan Program.
I,
, as the Authorized Representative of Borrower, certify to the following.
1. The project is included in a Federal Transportation Improvement Program; and
2. The project complies with all Federal -aid eligibility requirements, including Title 23, Title 49, the National
Environmental Policy Act, Americans with Disabilities Act, and Davis -Bacon Act requirements.
Author-ization
Borrower, who is the Project Administering Agency/Authority, possesses the legal authority to enter into this Loan
Application and Agreement and construct the proposed project; and by official action (e.g., the attached resolution)
the Approving Authority's governing body authorizes the activity, including all understandings and assurances
contained therein. The undersigned Authorized Representative is empowered to execute, and to act in connection
with, this Loan Application and Agreement, and to provide such additional information as may be required.
Project Administering Agency/Authority/Borrower will give the California Department of
Transportation's representatives access to, and the right to, audit, examine and copy all records, books,
papers, or documents related to the project. All accounting records and other supporting papers of the
Borrower related to the project shall be maintained for a minimum of three years from the date of final
payment of the loan under the standard provisions of this agreement, or three years from the date of
project completion, whichever is longer. Such records shall also be held open to inspection and audit
by representatives of the State of California and the Federal Government, as a project expense
chargeable to the loan. Copies, thereof, will be furnished by Borrower upon receipt of any request made
by the State, the Federal government, or their agents.
Project Administering Agency/Authority/Borrower will comply with the provisions of all.applicable federal, state,
and/or local laws, rules and/or regulations, including the requirements included in the Transportation Finance
Bank Revolving Loan Program Guidelines and this Loan Application and.Agreement. Additionally, the Project
Administering Agency/Authority/Borrower will comply with all contract provisions governing the project.
I, , as authorized representative of Borrower, warranty and certify that the
information contained in this Borrower's Certification and Authorization, including all required or supplemental
attachments, is accurate and that the information provided is correct, and that I am empowered to agree to the
assurances and warranties contained herein.
Authorized Representative:
Signed: Date:
Printed (Narne and Title):
5
TFB Loan Application and Agreement
SECTION VII - LOAN TERMS AND AGREEMENT
Borrower understands and agrees to the following:
(1) Obligation:
The principal amount under this loan agreement is the loan amount approved by the Commission and agreed to by the
Borrower, in an amount not greater than the amount requested in Sections III and IV but not less than $1 million, and
increased as necessary by audit costs incurred by the Commission.
(2) Interest Rate and Loan Application Fee:
The interest rate will be set on the date of loan approval by the Commission at 1% below the three-month Treasury Bill
Average Auction Rate. The interest charges on the loan begin to accrue on the date of initial loan disbursement, are
compounded quarterly, and applied against the outstanding amount owed, including accrued interest. A loan application fee.
set at 1/2 of 1% of the total amount• requested, is payable upon submittal of an application. If a loan amount is approved at an
amount higher or lower than the amount requested, the difference will be refunded to the applicant if the fee is overpaid, or it
will be built into the loan amount or paid separately at loan closing if the fee is underpaid_
(3) Term (Length) of Loan:
Repayment of all principal and interest must begin no later than one year from the date of project completion and final
payment must be received by the Department within six years from -the date of project completion. The final repayment date
shall be in substantial agreement with the term requested by the applicant in Section IV.
(4) Dedicated Revenue Stream(s) and Repayment Schedule:
Revenue stream(s) dedicated to repayment of the loan and the repayment schedule are as stated in Section IV. All payments
of principal plus interest or penalties shall be deposited under the Transportation Finance Bank Revolving Loan Program to
the State Highway Account or the Public Transportation Account, as applicable. The Department of Transportation shall
notify the Borrower at least 25 days in advance of the date a payment is due with the amount of principal and/or interest that
is due and payable.
(5) Prepayment:
Partial or full .prepayment of the outstanding loan and/or interest, may be made in advance of the repayment schedule stated in
Section IV without penalty.
(6) Cause to Rescind: -
Should the Borrower fail to comply with all applicable federal, state, and/or local laws, rules and/or regulations, including tb
requirements of the Transportation Finance Bank. Revolving Loan Program Guidelines and this Loan Application an,
Agreement, the Department of Transportation shall rescind the loan, and require the loan, with interest, plus a 5% penalty
charge applied to the outstanding loan balance be repaid to the State Highway Account, the Public Transportation Account, or
other account, as applicable, within ten (10) days after notification is made to the Borrower.
(7) Loan Default:
In the event of default on this loan, 100 percent repayment of the principal and interest, plus a penalty charge of 5 percent of
the outstanding principal, shall be required in the form of a reduction in the county's next allocation of county share funding or
fuel tax revenues. The penalty charge will be applied on the fifth working day after the date of written notification of the
default. Interest shall continue to accrue until such time as the county share reduction is made or sufficient fuel tax revenues
have been secured. If that reduction is not sufficient to pay -the -principal, interest, and penalty. due, further reduction shall be
made from subsequent allocations until the outstanding amount is paid in full Additionally, the defaulting county shall be
ineligible for regional share fund programming made under Section 188.8 of the Streets and Highways Code until the
outstanding amount is paid in full.
ACCEPTANCE OF LOAN TERMS:
accepts the principal amount,of the loan for $
(Borrower)
with the terms stated herein.
Dated
Authorized Signature
This Collateral Loan status is concurred with by the Countyof as the Approving
Authority.
Approving Resolution Number.
Dated
(Authorized Signature)
6
TFB Loan Application and Agreement
FOR DEPARTMENT USE ONLY
CALIFORNIA DEPARTMENT OF TRANSPORTATION RECOMMENDATION
This application is recommended for approval subject to the following conditions:
[ ] Augment [ ] Reduce the Requested Loan Amount by $ (if applicable)
Approve Loan in the Amount of $ , with a term of
Reason for Change in Requested Loan Amount/Other Conditions of Loan:
Signature of Finance Manager (Loan Programs) Date
Typed or Printed Name:
CALIFORNIA TRANSPORTATION COMMISSION ACTION
The California Transportation Commission:
[ ] approves this loan request in the amount of $ — , for a term of
under Resolution Number: _ Dated:
[
or
] rejects this loan request for the following reason(s):
7
TFB Loan Application and Agreernent
APPLICATION SUBMITTAL/PROGRAM CONTACT
An original and three copies of the TFB Loan Application and Agreement, and all applicable attachments, shoul
be mailed to:
California Department of Transportation
Innovative Finance Division
Transportation Finance Bank Revolving Loan Program
1120 N Street, MS -6
Sacramento, CA 95814
Attention: Finance Manager (Loan Programs)
Questions related to the TFB Program can be directed to the Finance Manager (Loan Programs) at the following
numbers:
Phone: (916) 324-7624
FAX: (916) 324-7708
ATTACHMENTS CHECKLIST
[ ]Approving Resolution of the Applicant agency's governing body that authorizes entering into a loan agreement
with the State for the purposes and terms stated in the application, and names an AuthorizedRepresentative
to perform all acts necessary to the Loan Application and Agreement.
[ ] If different than the Applicant, the Approving Resolution of the governing body for the agency that is either
the Approving Authority for the county's STIP submittal, or the recipient of fuel tax revenues, that authorizes
the joint filing of the application and acknowledges the obligation of future county share allocations or fuel tax
revenues, as appropriate, in the case of default on the loan. The resolution may also name an Authorize(
Representative to perform all acts necessary to the Loan Application and Agreement.
[ ] Project site map.
[ ] Right of way certification, if applicable.
[ ]Major milestone detail. (Include the current project schedule reflected in the adopted Regional Transportation
Plan, and the accelerated schedule if the loan is approved.)
[ ]A financial plan that demonstrates full funding of all phases of the project (per Section W of the TFB
Revolving Loan Program Guidelines). At a minimum, the plan and supporting documentation must contain
the following:
[ ] Estimate of Total Project Costs;
[ ] Summary of Sources and Uses of Funds;
[ ] Source and Timing of Repayment (Schedule);
[ ] Drawd"own Schedule, if applicable;
[ ] Assumptions/Plan Preparation;
[ ] Current Budget;
[ ] Consolidated Audited Financial Statements for the Three Most Recent Years;
[ ] Most Recent Consolidated Year -To -Date Interim Financial Statements;
[ ] Independent Audit Reports; and
[ ] Potential Legal Claims and/or Liabilities Pending that may impact the Applicant's repayment ability.
8
AGENDA ITEM 6
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
April 10, 200.2
TO:
Riverside County Transportation Commission
FROM:
Budget and Implementation Committee
Jerry Rivera, Program Manager
THROUGH:
Eric A. Haley, Executive, Director
SUBJECT:
Fiscal' Year 2002-2003 SB 821 Bicycle and Pedestrian Facilities
Program
BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION:
This item is for the Commission to approve the release of a Call for Projects for the
FY 2002-03 SB 821 Bicycle and Pedestrian Facilities program and notify the cities,
the County, and local school districts of the estimated funding available for the
fiscal year.
BACKGROUND INFORMATION:
Each year, 2% of the Local Transportation Fund (LTF) revenue is made available for
use on bicycle and pedestrian facility projects through the Commission's SB 821
Program. This is a discretionary program administered by the Commission.
There are three steps to carry out the program:
1. All cities and the County are notified of the SB 821 program estimate of
available funding and are requested to submit project proposals. All
school districts in the county are also notified and asked to coordinate
project submissions with either their local city or the county
transportation department. The Commission's SB 821 program policies,
project application, selection criteria, and Caltrans' Highway Design
Manual are also provided with the notification.
2. The Commission's SB 821 Evaluation Committee, comprised of members -
of the Commission's Technical Advisory Committee and Citizens Advisory,.
Committee (3 each), meets to review and rank the project applications.
using the evaluation criteria adopted by the Commission and recommends
projects and funding amounts to the Commission for approval. •
3. The Commission reviews the Committee's recommendations and
approves a program of bicycle and pedestrian projects for funding.
Based on LTF revenue estimates for FY 2002-03 adopted by the Commission on
February 13, 2002, the 2% LTF funding for the SB 821 Program will be
approximately $873,106. In addition to these funds., any' unapportioned carryover
(receipts of LTF revenue in excess of the FY 2001-02 apportionment) will not be
known until the close of the fiscal: year. Also, there may be an unidentified amount
of carryover funds from projects in the current program due to unclaimed funds,
actual claims coming in lower than the allocated amounts, or because time_
extensions were not requested and granted prior to the expiration of the funding
authorization for .FY. 2001-02. Since these :amounts are not known until after the
awards for FY 2002-03 are approved, any excess funds are carried over to the
following fiscal year (FY 2003=041 and made available for allocation to local
agencies at that time.
SB 821 EVALUATION CRITERIA
FACTOR
MAXIMUM
POINTS
1. USE 25
The extent of potential use of a bicycle or pedestrian facility is the most
important factor. Emphasis of this factor helps ensure the greatest benefits
will be derived from the expenditure of SB 821 funds. Relative usage is to
be derived from analysis of trip generators and attractors adjacent to the
project.
2. SAFETY 20
Points are awarded on the basis of a project's potential to correct current
safety problems.
3. IMPORTANCE AS A TRANSPORTATION ALTERNATIVE 20
Points are awarded on the basis of a project's potential to attract users who
would otherwise use an automobile.
4. MISSING LINK, EXTENSION, OR CONNECTIVITY 15
Points are awarded to projects that link existing facilities or are extensions of
or potentially connect to existing facilities.
5. MATCHING FUNDS 10
This factor is used to help ensure that there is local funding participation in
the project - not just a application for "free" money. One point would be
awarded for each 5% of total project cost that is financed by the local
agency.
6. POPULATION EQUITY
The purpose of this factor is to help ensure that one agency does not receive
all the funds. The applicant receives the maximum 10 points if the amount
of funds requested does not exceed what the applicant would receive if the
funds were allocated by population. Year to year totals are recorded so that
an applicant could build up a "credit". (Calculated by RCTC)
10
COM3 36
7. PHYSICAL ACCESSIBILITY ENHANCEMENT 10 BONUS
The purpose of this factor is to enhance the physical accessibility of existing
pedestrian projects. Applicant agencies may receive up to 10 "bonus" points
for their project proposals which improve the physical access to existing
facilities:
RCTC: 4/12/95
0000:37
AGENDA ITEM 7
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
April 15, 2002
TO:
Technical Advisory Committee
FROM:
Shirley Medina, Program Manager
SUBJECT:
TEA Reprogramming of $572,000
STAFF RECOMMENDATION:
That the TAC approve mission to reprogram the $572,000 of TEA funds by
spreading the funds equally among the funded list of the last TEA call for projects
to reduce the amount of local match and forward the recommendation to the
Commission.
BACKGROUND:
At the last two TAC meetings we discussed how to reprogram $572,000 of
available TEA funds. At last month's meeting a motion was approved to spread
the funds equally among the projects that were funded in the last TEA call for
projects. Given that the approval of the last TEA round consisted of an increase
to the local match in order to fund as many projects as possible and to keep
project costs whole, the TAC strongly recommended using this opportunity to
increase the programmed amount thereby decreasing the local match. This
resulted in each project programmed amount being increased by approximately
$24,000.
The spreadsheet is attached for review.
.side C(
t.i' ('FL\2 . _) .
yak
Report Print Date
Tuesday, April 02, 2002
Summary Information:
Total Number of Projects: 23 RTIP Sheet #: 01 -LOCAL 61
RTIP Lump Sum PPNO#: RIV62046
Total Programmed Amount $13,384,010
Total Amount Obligated:
$2,433,996 T otal F unds Expended: $471,667
Financial S ummary
uwr•sarte C oaaerty
av ns purintt vn Commissio n
,..F
815
tt p .
. ' -' N nom
'. ..
^r'.
_ ,.,� .. .:''"s y,' ` _ Nig i. ..- . .,u w• a. -
�. }f3 ,�7. t _-s.31:'.'"� � � -
zt .. > !
-Azt...14-- .l . .s.. �
$200,870
i
$0
i� �' -
$0
-7i - :-,xy-".+w
- • �w4.-^^ - •2ti
- a'n5'. r�
fiti ..:y.•
Blythe
Local
E. Hobsonway Pedestrian Improvements ;1 ;�J7ae.
819
Callmesa
Lo cal
1-10 Fwy Landscaping, County Line Road - Singleton Road
r
��'-f
t .'a y o -;.
�
$277,870
$0
$0
809
Cathedral City
- Lo cal
Ramon Road Corridor Improvement.
Improvements
io a a,
?:- .t. ?:-t1
$310,870
$0
$0
821
820
Corona
Corona
Local
Local
Landscape Beautification at SR91/Main Street IC Ramps
t rii
j uw'/
$338,870
5662,870
5314,000
$638,000
$0
$280,668
4A - 8/28/01
6A - 11/19/01
_
STPLER5104(24)
STPLER5104(23)
Maln Street Scenic Corridor Be autification
802
811
Hemet
Indian Wells
Local
Local
State Street Multi -Use Bicycle & Pedestrian Path
`r tjyoir a ui $518,870
$336,870
50
$312,000
$0
$0
4A - 1/9/02
STPLER5401(1)
P Deep Canyon Channel Crossing Blcycle Bridge
816
Indio
Local
I Indio Boulevard Enhancements from Jefferson St to SR 111 - Landscaping and Sidewalks
L. 3 .' $1,479,870
$194,766
$0
4A - 2/27/02
STPLER5275(10)
822
823
Lake Elsinore
Moreno Valley
Local
Local
Outlet Channel Pedestrian & Bicycle Corridor (Graham Ave to Summer Ave)
Aqueduct Blke Trail
.• �r' a
$436,870
$1,024,870
$412,000
$0
$0
$0
$0
$0
4A - 9/13/01
4A - 2/7/01
4A - 9/14/00
STP LER5074(13)
STPLER5464(19)
STPLERfit94(12)
raf}�r j1
� '�
817
808
Murrieta
Norco
Local
Local
Landscaper -Bea utification Murrieta Hot Springs Rd (From Madis on Ave to 1-215 IC)
H f'
.f +.,+ oa'7 . ,a , $579,870
"' } [r7 e s $429,870
$42,494
566,397
Santa Ana River Trail -Missing Unk/Norco
812
813
803
Palm Springs
Penis
Rancho Mirage
Loral
Local
Local
Gene Autry Trail/Ramon Road Median Islands Landscaping
t „C�3 ,�,Ie:il :r $520,870
$365,870
' ��i rdr(
e d -. $340,870
$79,677
$69,053
50
$0
$0
$0
4A - 2/7/01
4A - 9/10/01
STPLER5282(14)
STPLER5198 )
Restoration of Historic Sante Fe Railroad Depot
Hwy9ifl:{?
111 Meandering Blkepath &landscaping
-
814 Rancho Mirage
818 Riverside
Local
Local 1
Hwy 111 Median Islands Landscaping & Beautification
Historic Victoria Parkway Resoratlon Pro ject
�
'. .t etw l $352,870
t �
rff e, r l $510,870
$0
50
541,609
$0
$0
$21,670
-
STP'LNER5058(62
824 Riverside
Local
SR91 Fwy/Plerce Street IC Landscaping
_ J aide _ $338,870
6A - 12/11/01
806 Rlverslde -
Loca l
UhlversityAve Streetscape Enhancements
rr
$500,870
5706,870
$0
$0
$0
$0
810 1 Riverside County
804 Riverside County
807 San Jacinto
825 Temecula
_ Local
Local
Local
Local
TEA Projects:
1-10/M onterey & Washington IC Landscaping & Beautification
SR60 & 1-15 IC Landscaping & Scenic Beautification
y� a(j i :
-11/r f liar? $1,619,870
$0
$0
State Street Sidewalk Improvements
�. ,
' a •
it'? : Icy,
$288,870
$1,23;,;7.
^�5 . (I r
$264,000
$169,329
6A - 1/23/02
STPLER5075(8)
Murrieta Creek Multi -Purpose Trail
23
i :
Total Number of TEA21
, 1..#1., .
Note: The adjusted programming amounts reflect the removal of Palm Desert's I-10/Monterey Ave TEA protect ($572,000) and distributed ($24,780 each) among the other 23 funded TEA projects .
7
AGENDA ITEM 8
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
April 15, 2002
TO:
Technical Advisory Committee
FROM:
Ken Lobeck, Staff Analyst
SUBJECT:
Project Summary Lists
STAFF RECOMMENDATION:
This item is to request that the TAC:
1) Receive and file their project summary reports.
BACKGROUND INFORMATION:
During the TAC meeting, staff will distribute lead/implementing agency project summary
reports. Each report contains a summary of projects for the last ten years funded by CMAQ,
DEMO, STIP, STP, TEA, and TCR-S (Governor's Transportation Congestion Relief
Program). Projects are grouped within their fund type with financial and RTIP reference
information stated for each. A sample of the report format has been included with this agenda
item.
TAC representatives and project managers should consider the summary report a "living
report". Changes are constantly occurring through obligation updates, changes in
programming, and/or changes in the project scope. In developing the reports, staff has
periodically found discrepancies among the various source documents.
Some of the source documents are available directly for download via the internet at the
following addresses:
For CMAQ, STP, and TEA project obligation/funds expended information: Go to the Caltrans'
Local Assistance home page at http//:www.dot.ca.gov/hq/Iocalprograms/. Select "Reports and
Databases" from the left side menu. Select the hyperlink "fedrep2.htm" from the #4 item,
MPO/RTPA Federal -aid balance report information. Then, select from the available menu
options, and note that most reports are formatted in Adobe Acrobat.
The most recent approved RTIP project information can be found at the SCAG home page at
http%/:www.scag.ca.gov/. From the SCAG home page, select from the "Programs" category
the "Regional Transportation Improvement Program" hyperlink. Then select the RTIP menu
option. Note: The RTIP reports are formatted in Adobe Acrobat as well.
Project Summary Tracking List — Sample Format (Note: Act ual reports are legal sized - 8.5" x 14")
Each report is by lead agency and groups projects by fund type. The report tracks the following fu nd types: CMAQ, DEMO, STIP, S TP, a nd TCR-S . The repor: header provides
a summary of total programmi ng, known obligatio ns, and know n funds expended, A sununary withi n each fund type is stated for the finds programmed, know n obligatio ns, and
known funds expended. Reports are divided i nto three mai n sections: Project Reference Information., Financial S ummary, and RTIP Refere nce Informati on.
RCTCProject Summary
iriNlecfilelia laWY ' €mr" CNIOMEI4'[{3 • _de t :;,CI A; a1i TI E. , un edp iij s
re. w rx.,,< Summarypg'ecitirdbnogailag:
49,,e 6E, v>0i
Taal Camel: 39
Fu nd Type: 2002 ITIP
937
Inu it
IKAs31
(Ns 1.:Y.1 .)Pnocbua B rian is:JA N. Mod (2 Cab Can nit I acamtitw) 5s IED5 aad Liu/
923
Inuit
IEL-11
Total Programmed Amamii: 9217,50'4,379
Total ried Anioimt: 43,142,794
Total Tur d s Expended: 0 , 71 4, 2.2
CantsatNaw1,00 0 acs Baling, Simmm atNawC onus 10. Idaia 9tllatolail SI 'Nil u
Total Ruder ofPr(je(tsitThis Fund:
2
Fund Type: 2(102 STIP- F
921 1 14041 IFA-71
113,000,000
OA St %) ail
last Adis*/
EMT ti Timis Bate s Vr(te
D►,lig vi IiiparAed :not Bade
00
30
0903
FFNO
1.1[011343
20(u RTIF
itr n' Sheet
Moabe r
F ederal
Numbs
Not Alrplirall0
FIR
Appro val
Date
011,000,000
10
30
03/03 -04,05
U'1011211
14t Aria
Tt't Ii: 123 00 0 10
BsoOstafox 343 (iv to 314)
Total. Nmabs of Projects it This l'u n d:
Fund Type: 5307
Si3 Inarit 111!-71
Lien ai IisrII Swtisrr - Stiakrawlar Lino, HainFud VauBitN BN&F
43,931,000 t0
1Z,f3L000
317,000,000
t0
30
10041.0 0,07
5115130 47
LCC AL 41
lint r.,pl1i0d14
91;74001
00101 -0101 100000 ) 01-ih uan101
1:114 002
Total
Find
133
N mibaofProjectsitThu
Type:
1.404
CMAQ- sr
1XIFA
_
Rind: 1 TO ti(i:
313
$1',1100 000
5130,000
' " - t
r
i
C3SPAaaILfiainnyPlaa
3150.000
S0
+A-2 .1 .0.97
9197
OS -311753001
ICC1L200
CL1.0034(0)
99001090
940
Is sal
IBtell
IICEJF-CFSS-. acricLi¢ DC1Lat1ant CasyalCratla+ euCWa x
0153,250
310.007
SO
4}-1131.07
01103 4903
BICi100101
I.L(:2S.01
C1n.1344(1)
943,7001
930
Issa1
IF1r21
Bra M UIRraLN G %htioalssZinn iisCameyVrtaIlant se
1355,000
1433,000
00
4A-111&02
01/05 - 02,03
51[,000101
LIX M. 01
15 .5950(130)
94503001
351
&situ
IFl:11
1t317-Boi Sp inylaisMCanitO,fat? HMIs=ant ICLug (SB)(Cwa7m rdins 99S)
10
13
SO
list 423104.1
0303
0Si 0011
SLUE 30
Note;qlicab3a
10.102 000
+0
p*10
IF1431
It 60 M0 Bi3rJL auss fp ms0A15IC h BABA nis B3ai, 41ii74Oorrt. Rai Bhdl..
033,301,000
33,744,430
00
4A-117:02
00101.0103
+0300
SIAI123
Cm .l10054(1i)
9450001
9S
Iiatrit
1f ID.
Cav unnisEailaissICsins Stalin( Sorbs Cbib)(COmldix dIda r.Sl3)
03,100,000
33040,007
32p0,000
91- 104399
93,93
0S-00131
1LII .0054(1)
74301993
Protect Reference Information
ID#: RCTC local database nu mber
Project Type: Projects are
classified as one of three types:
Local, State, or Tran sit.
Fun ding A uthority: The
legislativ e authority behin d the
fund type (e.g. TEA 21, ISTEA,
etc,).
Project Description : Project title
Financial Su mmar y
Progra mmed Amount: Fun ds programmed in
the RTIP/STIP.
FNM76 Obligation: The latest known fund
obligations/allocation s.
Funds Expen ded: Latest known expenditu re
of fien ds as reported in the Caltrans Project
Detail reports for CMA Q, TEA , and STP.
OA Step and Last Activity Date or Vote and
Date: Latest known accoun ting status. See
notes in the report abou t the accounting codes.
RTIP Refere nce I nformation
R TIP Program Year: States the year(s) the project is or was programmed
in the RTIP.
RTIP PPNO: The identification code for the project in the RTIP
2001 R TIP Sheet Number: States the section (LOCAL, ST ATE, or
TRA NSIT) and the page number the project is located in the 2001 RTIP.
Projects obligated and no longer in the RTIP are listed as "Obligated".
Federal Number: Federal ID# assig ned to CM AQ, DEMO, STP, a nd TE A
projects once fund obligations began occ urring.
FTIP Approval Date: Official federal approval date for the RTIP or RTIP
Amen dment