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HomeMy Public PortalAboutResolution No. 23-086 - Authorizing The Interim City Manager To pay Freeze Frame MarketingSponsored by: Interim City Manager RESOLUTION NO. 23-086 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, AUTHORIZING THE INTERIM CITY MANAGER TO PAY FREEZE FRAME MARKETING & MEDIA, INC FOUR THOUSAND EIGHT HUNDRED NINETY-THREE DOLLARS ($4,893.00) FOR SERVICES PROVIDED IN SUPPORT OF THE CITY SPECIAL EVENT, WOMEN OF MANY HATS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 13th, 2023, Commissioner Williams hosted the community event "Women of Many Hats" in honor of Mother's Day, within the City of Opa-Locka ("City"); and WHEREAS, Freeze Frame Marketing & Media, Inc provided services in support of this event at a cost of Four Thousand Eight Hundred Ninety -Three Dollars (S4,893.00) WHEREAS, the City Commission has determined that it is in the best interest of the City and its residents to authorize the Interim City Manager to pay Freeze Frame Marketing & Media, Inc. Four Thousand Eight Hundred Ninety -Three Dollars ($4,893.00) for services provided in support of the City Special Event, Women of Many Hats. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: SECTION 1. RECITALS ADOPTED. The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION The City Commission of the City of Opa-Locka hereby authorizes the Interim City Manager to pay Freeze Frame Marketing & Media, Inc. Four Thousand Eight Hundred Ninety -Three Dollars ($4,893.00) for services provided in support of the City Special Event, Women of Many Hats. SECTION 3. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors, which do not affect the intent of this Resolution may be authorized by the Interim City Manager, following review by the City Attorney, Resolution No. 23-086 without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE This Resolution shall take effect upon the adoption and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 14th day of June, 2023. ATTEST: Jo." a Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Burnndet e Norris -Weeks, P.A. City ttorney Moved by: Vice Mayor Ervin Seconded by: Commissioner Bass VOTE: 5-0 Commissioner Bass YES Commissioner Kelley YES Commissioner Williams YES Vice Mayor Ervin YES Mayor Taylor YES 2 City of Opa-locka Agenda Cover Memo City Manager: Darvin Williams CM Signature: Uc, -1/(jt/Ct.., Ordinance Other Commission Meeting Date: 06.14.2023 Item Type: (EnterX in box) Resolution X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading. (Enter X in box) 15t Reading 2nd Reading X Public Hearing: (EnterX in box) Yes No Yes No X Funding Source: Account#: (Enter Fund & Dept) Ex: See Financial Impact Section Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Area: i♦ Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X - IIII • • MI Sponsor Name Darvin Williams Department: City Manager Short Title: A resolution of the City Commission of the City of Opa-locka authorizing the Interim City Manager to pay Freez Frame Marketing & Media $4,893.00 for services provided in support of the City Special Event, Women of Many Hats. Staff Summary: On May 13th, 2023, Commissioner Williams hosted the community event "Women of Many Hats" in honor of Mother's Day. Freez Frame Marketing & Media provided services in support of this event for a cost of $4,893.00. Financial Impact - The Commission Special Events Budget to which this expense will be charged has $25,799 available. Proposed Action: It is recommended that the City Commission authorize the Interim City Manager to pay an expenditure of $4,893.00 to Freez Frame Marketing for services provided in support of the Women of Many Hats Mother's Day event. Attachment: Requisition No. 23002735 Freez Frame Marketing & Media Invoice Event Flyer PAGE 1 REQUISITION 23002735 REQUESTED REQUIRED DEPT/DIVISION 16 BUYER 05/25/23 CITY CLERK SHIP TO CLERK VENDOR 20670 CITY CLERK FREEZ FRAME MARKETING AND CITY OF OPA-LOCKA 12555 BISCAYNE BOULEVARD, STE 743 780 FISHERMAN ST 4TH FLOOR NORTH MIAMI FL 33181 OPA-LOCKA, FL 33054 ATTN: COMM WILLIAMS EVENTS WOMEN OF MANY FREIGHT HATS EVENT MAY 13,2023. LN/ST COMMODITY STOCK NO QUANTITY UOM 01 1.00 0 COMM WILLIAMS EVENTS WOMEN OF MANY HATS EVENT MAY 13,2023. UNIT PRICE 4,893.0000 TOTAL PRICE EXTENSION/ TAX/TRADE-IN 4,893.00 0.00 0.00 4,893.00 DIVISION ACCOUNT TASK ACCOUNT CHARGE AMOUNT 10 572403 4,893.00 REQUISITION TOTAL 4,893.00 Vas; AO Aik) C :01141/ Sz IZOl PAGE TOTAL 4,893.00 FREEZ FRAME MARKETING & MEDIA 12555 BISCAYNE BOULEVARD SUITE 743 NORTH MIAMI, FL 33181 305-804-4287 OFFICE 305-691-7572 FAX fseezframenyc(yahoo.com, EMAIL ■ .� N fi'I 1 8 ■ FREEZ F R• R m E MFIRMING A ME= ■ ■ ■ r A ■ Date To Ship To 05.15.2023 ayacr• wan commde bn..v ro,rcaMoms vwilliams e©opalockafl.gov PR/ MARKETING/ EVENT SERVICES/ WOMEN OF MANY HATS EVENT Quantity Description $1575.00 U 001 DOOR PRIZES/ HATS $218.00 $218.00 0 001 LINENS/ CENTERPIECES/ FLOWERS $670.00 $670`00 001 SOLOIST $350.00 C 001 EMCEE $500.00 $500.00 001 FLOWER WALL WITH DELIVERY $580.00 $580.00 001 EVENT SERVICES $1000.00 $1000.00 Unit Price Total 001 CATERING/ BRUNCH WITH SERVICE $1575.00 $350.00 MAKE CHECKS PAYABLE TO: FREEZE FRAME MARKETING Subtotal $4893.00 Sales Tax Total Due $4893.00 Thank you for your business) These cods or services ave been recely found t be sat sfactory and th ur4f d trkVorpayment DATE tt�� ���� Signed SIINVITES Y OU TO MINE any JtiI8 BRUNCH EEDUJ.QQ°@ [k3 Q0 Da; ri!BcDtEa2 SATURDAY, M AY -;,;2023 SHERBONDYVILLAGE _ 215 PER\J Z A VENUE, OP A-L C h, F PLEASE WEA R YOUR FAVORITE HAT Prizes will be given for best hat C17V OF aP4-LOCKET FLOP1DA