HomeMy Public PortalAboutResolution No. 23-051 - Diamanti Contrcution & Development inc. for Rehabilitation of Historic City HallSponsored By: Interim City Manager
RESOLUTION NO. 23-051
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, ACCEPTING THE PROPOSAL OF DIAMANTI
CONSTRUCTION & DEVELOPMENT, INC. FOR THE
REHABILITATION OF HISTORIC CITY HALL, PURSUANT TO RFP
NO. 23-0215100 AND FURTHER AUTHORIZING THE INTERIM CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH DIAMANTI
CONSTRUCTION & DEVELOPMENT, INC., IN AN AMOUNT NOT
TO EXCEED ONE MILLION, FOUR HUNDRED FIFTY-TWO
THOUSAND, THREE HUNDRED THIRTY DOLLARS ($1,452,330.00);
PROVIDING FOR ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on January 14, 2023, the City of Opa-Locka ("City") published Request
for Proposals (RFP) No. 23-0215100 for the Rehabilitation of Historic City Hall; and
WHEREAS, two (2) sealed proposals were received by the City Clerk's Office and
certified by the City Clerk on March 2, 2023; and
WHEREAS, the Evaluation Committee reviewed the proposals and subsequently
selected Diamanti Construction & Development, Inc. ("Diamanti") as the most
responsive responsible bidder. While the second bidder was Two Hundred Sixty -Six
Thousand, Three Hundred Ten Dollars ($266,310.00) less expensive than Diamanti, the
Interim City Manager recommends approval of Diamanti Construction & Development,
Inc. as it possesses the necessary financial responsibility, skills and ability to perform
the obligations required for the project; and
WHEREAS, Diamanti has expertise and experience with historic properties,
experience in restoring the roof of Historic City Hall and has familiarity with the
property. Diamanti has provided a shorter construction schedule as this project needs
to be expedited to the extent possible and feasible; and
WHEREAS, the City Commission finds that acceptance of Diamanti Construction &
Development, Inc.'s proposal for the Rehabilitation of Historic City Hall and entering
into an agreement with said company for same is in the best interest of the City of Opa-
Locka and its residents.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 23-051
SECTION 2. The City Commission of the City of Opa-Locka, Florida hereby accepts
the proposal of Diamanti Construction & Development, Inc., relating to Request for Proposals
(RFP) 23-0215100, for the Rehabilitation of Historic City Hall and authorizes the City Manager
to enter into an agreement, attached hereto as Exhibit "A", in an amount not to exceed One
Million, Four Hundred Fifty -Two Thousand, Three Hundred Thirty Dollars
($1,452,330.00).
SECTION 3. Sections of this Resolution may be renumbered or re -lettered and
corrections of typographical errors which do not affect the intent may be authorized by
the City Manager following review by the City Attorney and without need of public
hearing, by filing a corrected copy of same with the City.
SECTION 4. This Resolution shall take effect upon adoption and is subject to the
approval of the Governor or Governor's Designee.
PASSED and ADOPTED this 26th day of April, 2023.
John H. Taylor Jr., Mayor
TTEST:
a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
B dette N. ris-Weeks, P.A.
Ci y Attorney
2
Resolution No. 23-051
Moved by: Commissioner Bass
Seconded by: Vice Mayor Ervin
VOTE: 5-0
Commissioner Bass YES
Commissioner Kelley YES
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
3
City of Opa-locka
Agenda Cover Memo
Department
Director:
Department Director
Signature:
City Manager:
Darvin Williams
CM Signature:
/
(.,
Commission
Meeting Date:
04.12.2023
Item Type:
(EnterX in box)
Resolution
�J Ordinance
Other
X
Fiscal Impact:
(Enter X in box)
Yes
No
Ordinance Reading:
(Enter X in box)
15' Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding Source:
Account# :
(Enter hued &
Dept)
EX:
See Financial
Impact
Section
Advertising Requirement:
(EnterX in box)
Yes
No
X
Contract/P.O.
Required:
(EnterX in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic Plan
Related
(EnterX in box)
Yes
No
Strategic Plan Priority Area:
Enhance Organizational is
Bus. & Economic Dev NI
Public Safety MI
Quality of Education MI
Qual. of Life & City Image
Communication NI
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
Sponsor Name
City Manager
Department:
City Manager
Short Title:
A resolution authorizing the Interim City Manager to accept the proposal of Diamanti Construction &
Development, Inc. for the Rehabilitation of Historic City Hall pursuant to RFP No. 23-0215100 and further
authorizing the Interim City Manager to enter into an agreement with Diamanti Construction & Development,
Inc. for the Rehabilitation of Historic City Hall.
Staff Summary:
Request for Proposals (RFP) 23-0215100 was published on January 14, 2023 for the Demolition of the
Rehabilitation of Historic City Hall.
Two (2) companies submitted proposals/documents which were certified by the City Clerk on March 2, 2023.
The Evaluation Committee reviewed and rated the proposals accordingly.
Even though the second bidder was $266,310 less expensive, the Interim City Manager, recommends approval
of Diamanti Construction & Development, Inc. for the following reasons:
• Diamanti Construction & Development, Inc. has expertise and experience with historic
properties;
• Diamanti, Construction & Development, Inc. has experience in restoring the roof of Historic
City Hall and has familiarity with the property;
• Diamanti Construction & Development, Inc. has provided a far shorter schedule construction,
and this project needs to be expedited to the extent possible and feasible; and
• Diamanti Construction & Development, Inc. recently executed work product par excellence in
delivering the New Commission Chambers in a near impossible construction schedule.
Financial Impact: The FY 23 budget includes $1,463,811 for the construction phase of this project (Account
44-541823), funded by $1,053,000 of grants with the remainder coming from the General Fund.
Proposed Action:
Staff recommends the City Commission approve the recommendation for Diamanti Construction &
Development, Inc. and authorize the Interim City Manager to enter into an agreement with said company for
the Rehabilitation of Historic City Hall in amount not to exceed $1,452,330.00.
Attachment:
RFP No. 23-0215100
Bid Certification
Committee Evaluation Forms
Bid Proposals
Sha'mecca Lawson
Assistant City Manager
City of Opa-locka
CITY OF OPA-LOCKA
CERTIFICATION
REQUEST FOR PROPOSALS
RFP NO. 23-0215100
REHABILITATION OF HISTORIC CITY HALL
I, Joanna Flores, City Clerk of the City of Opa-locka, Florida, do hereby certify that sealed
proposal(s) were received and opened at the Opa-locka Municipal Complex, 780 Fisherman
Street, 4t" Floor, Opa-locka, Florida, at 1:25 p.m. this 2"d day of March, 2023.
PROPOSAL(S) RECEIVED,
NAME/ADDRESS TOTAL CONSTRUCTION COST
ESTIMATE
1. Diamanti Construction & Development, Inc. $ 1,452,330.00
524 N H St
Lake Worth Beach, FL 33460
Contact: Mohammed S. Islam, President
Tele: (561) 301-7191
Email: diamanticonstructionAgmail.com
2. Safa Construction LLC
11186 SW 17TH MNR
Davie, FL 33324
Contact: MD Shahinur Rahman, CEO
Tele: (954) 326-8295
Email: md.rahman(i safaconstruction.net
$ 1,186,020.00
Please note that the proposal from SAFA Construction, LLC was submitted via Demand Star
(e -bid) and provided to the City Clerk by the City Manager's Office on Thursday, March 2,
2023.
I further certify that proposal(s) were submitted and properly opened in the presence of the
following:
J anna Flores, CMC
ty Clerk
City of Opa-locka
EVALUATION FORM
RFQ No. 23-0215100
Rehabilitation of Historic City Hall
By signing this form as an Evaluator, I certify that I have no conflict of interest.
Reviewer Name:
Signature:
Firm Name:
Rz /40 sr:
fia Mal eQA) (L(lQ )—lieigGor mitt a )c.
Evaluation Notes:
Criterion
Experience and Qualifications /
Ability of Professlonal Personnel
$
Financial Ability and Resources
#
Local Workforce Participation
5
Schedule and Quality Control
i1
Price Proposal
6 --
Firm Name:
Evaluation
Criterion
Date: • ZeZ3
RA %g gixilankica Ala j rrR,fim Pigo T.
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VB? PflAll LAcsour oA' ()AA' 1's:1 cmN}�07
s pA c e )sr"Ri eh- at J) LG c
Experience and Qualifications /
Ability of Professional Personnel
Financial Ability and Resources
T
Local Workforce Participation
,
Schedule and Quality Control
Price Proposal
tJ-"
Notes:
AiksA,Ogcig ixPeftuitic4 . R r'gzs, 4g' chrPgRu
$ CNii,14 C g o• (,J oR X SS Nor i/d1Rt harii'Z46. /
EVALUATION FORM
RFQ No. 23-0215100
Rehabilitation of Historic City Hall
By signing this form as an Evaluator. I certify that I have no conflict of interest.
Reviewer Name: �pU7 /,�r:531.1
Signature:
Firm Name:
-D 14rmt 1 / 4w,skvJJ/1I D j
Evaluation Notes:
Criterion
Experience and Qualifications /
Ability of Professional Personnel
A V
Financial Ability and Resources
Local Workforce Participation
3
Schedule and Quality Control
Price Proposal
Firm Name:
Evaluation
Criterion
Experience and Qualifications /
Ability of Professional Personnel
y
it
Financial Ability and Resources
A
Local Workforce Participation
3
Schedule and Quality Control
1.7
Price Proposal
Date: 3 /I 3/7-3
Gfdi<'1 fir. anal ter.
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Notes:
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EVALUATION FORM
RFQ No. 23-0215100
Rehabilitation of Historic City Hall
By signing this form as an Evaluator, I certify that I have no conflict of interest.
Reviewer Name:
Signature:
Firm Name:
Evaluation
Criterion
4 a L c j 7C ~! C1�1% 7+d L -t' Z- Date: - J !� f" Z
Experience and Qualifications /
Ability of Professional Personnel
4 4
Financial Ability and Resources
4
Local Workforce Participation
elf.
Schedule and Quality Control
_31
Price Proposal
•1
Firm Name:
Evaluation
Criterion
Notes:
/ J f 3' !op'=/ . '14 -4
/!', r S'!•'�i lj� G. A, -7y/7
o �: ➢/ 4
1, 4-6-2. • 3.:
Experience and Qualifications /
Ability of Professional Personnel
,,y
Financial Ability and Resources
.
Local Workforce Participation
,I.
Schedule and Quality Control
4 -
Price Proposal
e
Notes:
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EVALUATION FORM
RFQ No. 23-0215100
Rehabilitation of Historic City Hall
By signing this form as an Evaluator, I certify that I have no conflict of interest.
Reviewer Name:
Signature:
Firm Name:
Evaluation
Crlterlon
vC
Ratan
Experience and Qualifications /
Ability of Professional Personnel
..----
h
Financial Ability and Resources
fJ—
Local Workforce Participation
Schedule and Quality Control
S
Price Proposal
3
Firm Name:
Evaluation
Crlterlon
Notes:
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J .e
i_n gOVf11 hn-Pv Lvdol �'rvid I+ISiorIL & (
Date:
3/13/23
ScS.oN eonSA-r04(on
Experience and Qualifications /
Ability of Professional Personnel
_
�-
Financial Ability and Resources
41
Local Workforce Participation
Lj(
—
Schedule and Quality Control
If
Price Proposal
Notes:
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EVALUATION MATRIX
RFP No. 23-0215100
Rehabilitation of Historic City Hall
Firm Name:
Evaluation
Criterion
Reviewer Name:
Weight
Experience and Qualifications
25%
Financial Ability and Resources
5%
Local Workforce Participation
10%
Schedule and Quality Control
5%
Price Proposal
55%
Total 100%
Firm Name:
Evaluation
Criterion
Reviewer Name:
Weight
Experience and Qualifications
25%
Financial Ability and Resources
5%
Local Workforce Participation
10%
Schedule and Quality Control
5%
Price Proposal
55%
Total 100%
Diamanti Construction & Development, Inc.
Airia
Rating
Austin
Score
5
1.25
4
0.20
5
0.50
4
0.20
5
2.75
4.90
Gregory
Rating
Gay
Score
4
1.00
4
0.20
3
0.30
4
0.20
3
1.65
3.35
Carlos Gonzalez
Rating Score
4
1.00
4
4
5
4
0.20
0.40
0.25
2.20
4.05
Safa Construction LLC
Airia
Rating
Austin
Score
4
1.00
3
0.15
3
0.30
3
0.15
5
2.75
4.35
Gregory
Rating
Gay
Score
4
1.00
4
0.20
3
0.30
3
0.15
4
2.20
3.85
King Leonard
Rating
Score
5
1.25
5
0.25
5
0.50
5
0.25
3
1.65
3.90
Carlos Gonzalez
Rating
Score
4
1.00
4
0.20
4
0.40
4
0.20
4
2.20
4.00
King Leonard
Rating
Score
5
1.25
4
0.20
4
0.40
5
0.25
4
2.20
4.30
EVALUATION MATRIX
RFP No. 23-0215100
Rehabilitation of Historic City Hall
FIRM SELECTED
Reviewer:
Airia Austin
Gregory Gay
Carlos Gonzalez
King Leonard
0
AVERAGE RATING
Diamanti
Construction &
Development, Inc.
4.90
3.35
4.05
3.90
0.00
Safa Construction
LLC
4.35
3.85
4.00
4.30
0.00
3.24 3.30
AGREEMENT FOR THE REHABILITATION OF HISTORIC CITY HALL
THIS IS AN AGREEMENT, dated the day of . 2023, between:
THE CITY OF OPA-LOCKA, a Florida municipal corporation,
hereinafter "CITY"
and
DIAMANTI CONSTRUCTION &
DEVELOPMENT, INC.
INCORPORATED
a Florida Corporation, hereinafter "CONTRACTOR."
WITNESSETH:
In consideration of the mutual terms and conditions, promises, covenants, andpayments
hereinafter set forth, CITY and CONTRACTOR agree as follows:
ARTICLE 1
PREAMBLE
In order to establish the background, context and form of reference for this Agreement and to
generally express the objectives, and intentions, of the respective parties herein, the following
statements, representations and explanations shall be accepted as predicates for the
undertakings and commitments included within the provisions which follow and may be relied
upon by the parties as essential elements of the mutual considerations upon which this Agreement
is based.
1.1 CITY is in need of a CONTRACTOR to provide the services for a project titled,
Rehabilitation of Historic City Hall.
1.2 CITY finds it necessary to seek a professional, full -service company to rehabilitate Historic
City Hall, within the City.
1.3 CITY issued RFP 23-0215100 ("RFP"), seeking a professional company with the knowledge
and ability to perform the services sought.
1.3 At its meeting of April 12, 2023, CITY selected CONTRACTOR to perform services needed that
will provide professional full services of a Rehabilitation company.
1.4 Contractor's firm will be responsible for the Rehabilitation of Historic City Hall, within the
City. CONTRACTOR's project team agrees to demonstrate the necessary experience, skills, and
understanding for services rendered pursuant to RFP No. 23-0215100.
1
1
ARTICLE 2 SCOPE
OF WORK
2.1 CONTRACTOR shall furnish all of the materials, tools, supplies, and labor necessary to
perform all of the work described in the Request for Proposals RFP 23-0215100, a copy of which
is attached hereto and specifically made a part of this Agreement as Exhibit "A", Scope of
Services.
2.2 CONTRACTOR shall abide by all specifications outlined in RFP 23-0215100.
2.3 CONTRACTOR hereby represents to CITY, with full knowledge that CITY is relying upon
these representations when entering into this Agreement with CONTRACTOR, and that
CONTRACTOR has the professional expertise, experience and manpower to perform the services to
be provided by CONTRACTOR as set forth in CONTRACTOR's response to RFP.
2.3 CONTRACTOR assumes professional and technical responsibility for performance of its
services to be provided hereunder in accordance with applicable recognized professional
standards and relevant Florida Statutes.
ARTICLE 3
COMMENCEMENT OF SERVICES
3.1 The CONTRACTOR shall commence work as directed by CITY upon the effective date this
Agreement is executed by both parties.
ARTICLE 4
CONTRACT SUM
4.1 The CITY hereby agrees to pay CONTRACTOR for the faithful performance of this Agreement,
for work completed in accordance with this Agreement and RFP 23-0215100. The payment for
services pursuant to this Agreement shall not exceed One Million, Four Hundred Fifty -Two Thousand,
Three Hundred Thirty Dollars ($1,452,330.00).
4.2 CONTRACTOR shall be solely responsible for and shall provide for the payment of
workers compensation insurance coverage and premium, and all other insurance pursuant to
Article 5 below, withholding taxes, FICA, pension and profit-sharing contributions, retirement
contributions, if any, all remunerations; all labor contract compliance, and all other charges, fees,
permits and expenses associated with the employment of such personnel provided by
CONTRACTOR hereunder. CITY shall bear no responsibility for any such charge, fees, permits or
expenses associated with the employment of such personnel by CONTRACTOR.
4.3 Payment to CONTRACTOR for all tasks and charges under this Agreement shall be based
on the following conditions:
A. Disbursements. There are no reimbursable expenses associated with this
Agreement.
2
1
B. Payment Schedule. Invoices received from CONTRACTOR pursuant to this
Agreement will be reviewed by the appropriate financial staff. If services havebeen
rendered in conformity with the Agreement, the invoice will be sent to theCity of
Opa-locka's Finance Department for payment and may need to be subsequently
approved by the State of Florida.
C. Availability of Funds. CITY's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation from the CITY.
D. Final Invoice. In order for both parties herein to close their books and records,the
CONTRACTOR will clearly state "final invoice" on the CONTRACTOR's final bill to
the CITY.
4.4 The making and acceptance of the final payment shall constitute a waiver of all claimsby
the CITY. It shall also constitute a waiver of all claims by the CONTRACTOR, except those
previously made and still unsettled.
ARTICLE 5
CONTRACTOR'S LIABILITY INSURANCE
5.1 The CONTRACTOR shall not commence work under this contract until it has obtained
all insurance required under this paragraph and such insurance has been approved by the CITY
nor shall the CONTRACTOR allow any Subcontractor to commence work on his sub -contract until all
similar such insurance required of the subcontractor has been obtained and approved.
5.2 Certificates of insurance, reflecting evidence of the required insurance, shall be filed with the
CITY prior to the commencement of the work. These Certificates shall contain a provision that
coverage afforded under these policies will not be canceled until at least thirty days (30) prior written
notice has been given to the CITY. Policies shall be issued by companies authorized to do business
under the laws of the State of Florida.
5.3 Financial Ratings must be no less than "A" in the latest edition of "Bests Key Rating
Guide", published by A.M. Best Guide.
5.4 Insurance shall be in force until all work required to be performed under the terms ofthe
Contract is satisfactorily completed as evidenced by the formal acceptance by the CITY.In the
event the insurance certificate provided indicates that the insurance shall terminate and lapse
during the period of this contract, then in that event, the CONTRACTOR shall furnish, at least
thirty (30) days prior to the expiration of the date of such insurance, a renewed certificate of
insurance as proof that equal and like coverage for the balance of the period ofthe contract and
extension thereunder is in effect. The CONTRACTOR shall not continue to work pursuant to this
contract unless all required insurance remains in full force and effect.
5.5 Comprehensive General Liability insurance to cover bodily injury liability and property
damage liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrences.
Exposures to be covered are:
• Premises and Operation
3IPagc
• Products/Completed Operations
• Broad Form Property Damages
• Broad Form Contractual Coverage applicable to this specific Agreement,
including any hold harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,with
minim limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition of
the Business Automobile Liability policy, without restrictive endorsements, and must
include:
• Owned vehicles
• Hired and Non -Owned Vehicles
• Employers' Non -Ownership.
5.6 The CONTRACTOR shall hold the CITY, the City of Opa-locka their agents, and
employees, harmless on account of claims for damages to persons, property or premisesarising
out of the operations to complete this Agreement and name the CITY as an additionalinsured
under their policy.
5.7 The CITY reserves the right to require any other insurance coverage it deems
necessary depending upon the exposures.
ARTICLE 6
PROTECTION OF PROPERTY
6.1 At all times during the performance of this Contract, the CONTRACTOR shall protect the
CITY's property and properties adjoining the Project site from all damage whatsoever onaccount
of the work being carried on pursuant to this Agreement.
ARTICLE 7
CONTRACTOR'S INDEMNIFICATION
7.1 The CONTRACTOR agrees to release the CITY from and against any and all liability and
responsibility in connection with the above -mentioned matters. The CONTRACTOR further
agrees not to sue or seek any money or damages from CITY in connection with the above -
mentioned matters, except in the event that the CITY fails to pay to CONTRACTOR thefees and
costs as provided for in Article 4 herein.
7.2 The CONTRACTOR agrees to indemnify and hold harmless the CITY, its trustees, elected
and appointed officers, agents, servants and employees, from and against any and all claims,
demands, or causes of action of whatsoever kind or nature, and the resulting losses, costs,
expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments, or decrees,sustained
by the CITY or any third party arising out of, or by reason of, or resulting from the
41
CONTRACTOR's negligent acts, errors, or omissions.
7.3 If a court of competent jurisdiction holds the CITY liable for certain tortious acts of its
agents, officers, or employees, such liability shall be limited to the extent and limit provided in
768.28, Florida Statutes. This provision shall not be construed as a waiver of any right or defense
that the CITY may possess. The CITY specifically reserves all rights as against any and all claims
that may be brought.
ARTICLE 8
INDEPENDENT CONTRACTOR
8.1 This Agreement does not create an employee/employer relationship between the parties. It
is the intent of the parties that the CONTRACTOR is an independent contractor under this
Agreement and not the CITY's employee for all purposes, including but not limited to, the
application of the Fair Labor Standards Act minimum wage and overtime payments, Federal
Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the
provisions of the Internal Revenue Code, the State Workers Compensation Act, and the State
unemployment insurance law. The CONTRACTOR shall retain sole and absolute discretion in the
judgment of the manner and means of carrying out the CONTRACTOR's activities and
responsibilities hereunder provided. This Agreement shall not be construed as creating any joint
employment relationship between the CONTRACTOR and the CITY and the CITY will not be
liable for any obligation incurred by CONTRACTOR, including but not limited to unpaid
minimum wages and/or overtime premiums.
ARTICLE 9
CHANGES TO SCOPE OF WORK AND ADDITIONAL WORK
9.1 CITY or CONTRACTOR may request changes that would increase, decrease or otherwise
modify the Scope of Services/Basic Services to be provided under this Agreementas described in
Article 2 of this Agreement. Such changes or additional services must be in accordance with a
written amendment, executed by the parties hereto, with the same formality and with equality
and dignity prior to any deviation from the terms of this Agreement, including the initiation of
any additional or extra work. Each amendment shall at a minimum include the following
information on each project:
PROJECT NAME
PROJECT DESCRIPTION
ESTIMATED PROJECT COST
ESTIMATED COST FOR ADDITION OR CHANGE TO PROJECT CONTRACT
ESTIMATED PROJECT COMPLETION DATE
5 1 1
9.2 In no event will the CONTRACTOR be compensated for any work which has not been
described in a separate written agreement executed by the parties hereto.
ARTICLE 10
TERM AND TERMINATION
10.1 This Agreement shall commence upon execution of this Agreement and shall not exceed
six months.
10.2 This Agreement may be terminated by either party for cause, or the CITY for
convenience, upon thirty (30) days written notice by the CITY to CONTRACTOR in which event
the CONTRACTOR shall be paid its compensation for services performed to termination date. In
the event that the CONTRACTOR abandons this Agreement or causes itto be terminated, he shall
indemnify the CITY against any loss pertaining to this terminationup to a maximum of the full
contracted fee amount. All finished or unfinished documents, data, studies, plans, surveys, and
reports prepared by CONTRACTOR shall become the property of CITY and shall be delivered by
CONTRACTOR to CITY.
ARTICLE 11
CONTRACT DOCUMENTS
11.1 CONTRACTOR and CITY hereby agree that the following Specification and Contract Documents,
which are attached hereto and made a part thereof, are fully incorporated herein and made a part of
this Agreement, as if written herein word for word: this Agreement; RFP 23-0215100, Exhibit "A",
and the Scope of Services attached hereto as Exhibit "B".
ARTICLE 12
MISCELLANEOUS
12.1 Legal Representation. It is acknowledged that each party to this Agreement had the
opportunity to be represented by counsel in the preparation of this Agreement and, accordingly,
the rule that a contract shall be interpreted strictly against the party preparingsame shall not
apply due to the joint contribution of both parties.
12.2 Assignments. This Agreement, or any interest herein, shall not be assigned, transferred, or
otherwise encumbered, under any circumstances, by CONTRACTOR withoutthe prior written
consent of CITY. For purposes of this Agreement, any change of ownershipof CONTRACTOR shall
constitute an assignment which requires CITY approval. However, this Agreement shall run to the
CITY and its successors and assigns.
12.3 Records. CONTRACTOR shall keep books and records and require any and all subcontractors to
keep books and records as may be necessary in order to record complete and correct entries as to
personnel hours charged to this engagement, and any expenses for which CONTRACTOR expects to
be reimbursed, if applicable.
6
Such books and records shall be available at all reasonable times for examination and audit by CITY
and shall be kept for aperiod of three (3) years after the completion of all work to be performed
pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be
grounds for disallowance by CITY of any fees or expenses based upon such entries.
CITY is a public agency subject to Chapter 119, Florida Statutes. To the extent CONTRACTOR is
acting on behalf of CITY pursuant to Section 119.0701, Florida Statutes, CONTRACTOR shall:
a. Keep and maintain public records that ordinarily and necessarily would be required
to be kept and maintained by CITY were CITY performing the services under this
agreement;
b. Provide the public with access to such public records on the same terms and
conditions that the County would provide the records and at a cost that does not exceed
that provided in Chapter 119, Florida Statutes, or as otherwise provided by law;
c. Ensure that public records that are exempt or that are confidential and exempt from
public record requirements are not disclosed except as authorized by law; and
d. Meet all requirements for retaining public records and transfer to CITY, at no cost,all
public records in possession of the CONTRACTOR upon termination of this Agreement
and destroy any duplicate public records that are exempt or confidentialand exempt. All
records stored electronically must be provided to the CITY.
12.4 Ownership of Documents. Reports, surveys, plans, studies and other data provided in
connection with this Agreement are and shall remain the property of CITY.
12.5 No Contingent Fees. CONTRACTOR warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the CONTRACTOR, to
solicit or secure this Agreement, and that it has not paid or agreed to payany person, company,
corporation, individual or firm, other than a bona fide employee working solely for
CONTRACTOR, any fee, commission, percentage, gift, or other consideration contingent upon or
resulting from the award or making of this Agreement. For the breach or violation of this
provision, the CITY shall have the right to terminate the Agreement without liability at its
discretion, to deduct from the contract price, or otherwiserecover the full amount of such fee,
commission, percentage, gift or consideration.
12.6 Notice. Whenever any party desires to give notice unto any other party, it must be given
by written notice, sent by registered United States mail or national delivery service withverified
confirmation. If by mail, with return receipt requested, addressed to the party for whom it is
intended and the remaining party, at the places last specified, and the places for giving of notice
shall remain such until they shall have been changed by written notice in compliance with the
provisions of this section. For the present, the CONTRACTOR and the CITY designate the
following as the respective places for giving of notice:
71 1'
CITY:
Copy To:
Contractor:
Darvin Williams, Interim City Manager
City of Opa-locka Municipal Complex
780 Fisherman Street, Fourth Floor Opa-
Locka, FL 33054
Burnadette Norris -Weeks, City Attorney
Burnadette Norris -Weeks, P.A.
401 North Avenue of the Arts
Fort Lauderdale, Florida 33311
Mohammed S. Islam, President
524 N H Street
Lake Worth Beach, FL 33460
12.7 Binding Authority. Each person signing this Agreement on behalf of either party
individually warrants that he or she has full legal power to execute this Agreement on behalfof the
party for whom he or she is signing, and to bind and obligate such party with respect to all
provisions contained in this Agreement.
12.8 Exhibits. Each Exhibit referred to in this Agreement forms an essential part of this
Agreement. The exhibits if not physically attached should be treated as part of this Agreement
and are incorporated herein by reference.
12.9 Headings. Headings herein are for convenience of reference only and shall not be
considered on any interpretation of this Agreement.
12.10 Severability. If any provision of this Agreement or application thereof to any person or
situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement,
and the application of such provisions to persons or situations other than those asto which it shall
have been held invalid or unenforceable shall not be affected thereby, and shall continue in full
force and effect, and be enforced to the fullest extent permitted by law.
12.11 Governing Law. This Agreement shall be governed by the laws of the State of Floridawith
venue lying in Miami -Dade County, Florida.
12.12 Disputes. Any claim, objection, or dispute arising out of the terms of this Agreementshall
be litigated in the Eleventh Judicial Circuit Court in and for Miami -Dade County.
12.13 Attorney's Fees. To the extent authorized by law, in the event that either party brings suit for
enforcement of this Agreement, the prevailing party shall be entitled to attorney's fees and court
costs in addition to any other remedy afforded by law.
12.14 Extent of Agreement. This Agreement together with Contract Documents, attached as an
Exhibit hereto, as amended herein above represents the entire and integrated agreement between
the CITY and the CONTRACTOR and supersedes all prior negotiations, representations or
agreements, either written or oral.
8 1 1'
12.15 Waiver. Failure of the CITY to insist upon strict performance of any provision or
condition of this Agreement, or to execute any right therein contained, shall not be construedas a
waiver or relinquishment for the future of any such provision, condition, or right, but thesame
shall remain in full force and effect.
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the dayand
year first written above.
City of Opa-Locka
ATTEST:
BY:
Joanna Flores
City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Burnadette Norris -Weeks, City Attorney
Darvin Williams
Interim City Manager
9IPagc
CONTRACTOR
WITNESSES:
BY:
Mohammed S. Islam
President
ATTEST:
SECRETARY
STATE OF FLORIDA )
SS:
COUNTY OF MIAMI-DADE)
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared as , of
a Florida corporation, and acknowledged executed the foregoing Agreement as the proper
official of , for the use and purposes mentioned in it and affixed the official seal ofthe
corporation, and that the instrument is the act and deed of that corporation.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at inthe State
and County aforesaid on this day of , 2023.
NOTARY PUBLIC
My Commission Expires:
EXHIBIT "A"
RFP 23-0215100 ("RFP"),
City of Opa-locka
RFP NO: 23-0215100
REQUEST FOR PROPOSAL (RFP)
REHABILITATION OF HISTORIC CITY HALL
CITY OF OPA-LOCKA
RFP NO. 23-0215100
REHABILITATION OF HISTORIC CITY HALL
TABLE OF CONTENTS
Subject Page Number
Cover 1
Table of Contents 2
Advertisement 3
Part I - Proposal Guidelines 4
Part II - Nature of Services Required 8
Part III - Proposal Requirements 10
Part IV - Evaluation of Proposals 12
Proposer Qualifications 14
Price Proposal 15
Debarment, Suspension Certification 16
Drug -Free Certification 18
Non -Collusion Affidavit 19
Non -Discrimination Affidavit 20
E -Verify Form 21
2
1
CITY OF OPA-LOCKA
REQUEST FOR PROPOSALS
RFP NO: 23-0215100
REHABILITATION OF HISTORIC CITY HALL
Sealed Proposals for the Rehabilitation of Historic City Hall will be received by the City of Opa-locka at the Office of the
City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Wednesday, February 15, 2023 by 1:00 p.m. Any
RFP Package received after the designated closing time will be returned unopened. The City of Opa-locka will be
accepting proposals by mail, however it is your responsibility to submit your proposal by the due date. In addition,
proposals may be submitted via www.demandstar.com (e -bid). The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF
format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and
marked RFP for Rehabilitation of Historic City Hall.
Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting the
City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities
therein. The City further reserves the right to award a contract to that proposer whose proposal best complies with
the RFP NO: 23-0215100 requirements. Proposers may not withdraw their proposal for a period of ninety (90)
days from the date set for the opening thereof.
A pre -bid meeting will be held on Wednesday, January 25, 2023 at 9:00 a.m. at 780 Fisherman Street, 4th Floor
(Human Resources Conference Room), Opa-locka, FL 33054 and via Microsoft Teams.
To participate via Microsoft Teams, please use the information listed below:
Meeting ID: 276 004 676 62
Passcode: eDBwXM
Or call in (audio only)
+1 786-598-2011.,645022383# United States, Miami
Phone Conference ID: 645 022 383#
Joanna Flores, CMC
City Clerk
3
RFP NO. 23-0215100
REHABILITATION OF HISTORIC CITY HALL
PART I
PROPOSAL GUIDELINES
Introduction: The City of Opa-locka is requesting proposals from qualified
professional companies to provide and serve as project architect/ engineer/ general
contractor associated with the design, renovation, and installation for Rehabilitation of
Historic City Hall.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be
accepting proposals by mail, however it is your responsibility to submit your proposal
by the due date. In addition, proposals may be submitted via www.demandstar.com (e -
bid). The City must receive all proposals by 1:00 pm on Wednesday. February 15, 2023.
The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as
follows: RFP NO. 23-0215100 -REHABILITATION OF HISTORIC CITY HALL. This
package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time
prior to the deadline for proposal submittal. After the deadline, the proposal will
constitute an irrevocable offer, for a period of 90 days. Once opened, proposals become
a record of the CITY and will not be returned to the Proposer.
The City cautions proposers to assure actual delivery of mailed or hand -delivered
proposals directly to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-
locka, Florida 33054 prior to the deadline set for receiving proposals. Telephone
confirmation of timely receipt of the proposal may be made by calling (305) 688-4611
before proposal closing time. Any proposal received after the established deadline will
not be considered and will be returned unopened to the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a
total of 7) plus one copy on CD in PDF format of the proposal in a sealed, opaque
package marked as noted above. The Proposer will be responsible for timely delivery,
whether by personal delivery, US Mail or any other delivery medium.
1-4. Development Costs: Neither the City nor its representatives shall be liable for
any expenses incurred in connection with preparation of a response to this Request for
41
Proposal. Proposers should prepare their proposals simply and economically,
providing a straightforward and concise description of the Proposer's ability to meet
the requirements of the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification
concerning the meaning or interpretations of the RFP, until eight (8) days prior to the
submittal date. City personnel are authorized only to direct the attention of prospective
Proposers to various portions of the RFP so that they may read and interpret such for
themselves. No employee of the City is authorized to interpret any portion of this RFP
or give information as to the requirements of the RFP in addition to what is contained
in the written RFP document.
1-6. Addendum: The City may record its response to inquiries and any
supplemental instructions in the form of written addenda. The CITY may mail written
addenda up to three (3) calendar days before the date fixed for receiving the proposals.
Proposers shall contact the City to ascertain whether any addenda have been issued.
Failure to do so could result in an unresponsive proposal. Any oral explanation given
before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any
ambiguities or inconsistencies should be brought to the attention of the City's
Purchasing Agent through written communication prior to the opening of the
proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the
Proposer who submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement
with the Proposer. An offer or Agreement shall not be deemed to exist and is not
binding until proposals are reviewed, accepted by appointed staff.
The City reserves the right to reject all proposals, to abandon the project and/or to
solicit and re -advertise for other proposals.
1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall
be included and incorporated in the final award. The order of contractual precedence
will be the Contract or Agreement document, original Terms and Conditions, and
Proposer response. Any and all legal action necessary to enforce the award will be held
in Miami -Dade County and the contractual obligations will be interpreted according to
the laws of Florida. Any additional contract or agreement requested for
consideration by the Proposer must be attached and enclosed as part of the
proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The
firm with the highest number of points will be ranked first; however, nothing herein
will prevent the City from assigning work to any firm deemed responsive and
responsible.
5 I 1> ",I _r
The City reserves the right to further negotiate any proposal, including price, with the
highest rated Proposer. If an agreement cannot be reached with the highest rated
Proposer, the City reserves the right to negotiate and recommend award to the next
highest Proposer or subsequent Proposers until an agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening,
whichever occurs first, proposals become "public records" and shall be subject to
public disclosure consistent with Chapter 119 Florida Statutes. Proposers must invoke
the exemptions to disclosure provided by law in the response to the RFP and must
identify the data or other materials to be protected and must state the reasons why
such exclusion from public disclosure is necessary. Document files may be examined,
during normal working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City
Manager's Office of all news releases or other publicity pertaining to this RFP or the
service, study or project to which it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage
reflecting at least the minimum amounts and conditions specified herein. In the event
the Proposer is a governmental entity or a self -insured organization, different
insurance requirements may apply. Misrepresentation of any material fact, whether
intentional or not, regarding the Proposers' insurance coverage, policies or capabilities
may be grounds for rejection of the proposal and rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000
per Occurrence/ $2,000,000 Aggregate (Including Policy Number and
Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy
Period);
3. Evidence of Workers' Compensation coverage with statutory limits and
Employer's Liability coverage with limits not less than $100,000 (Including
Policy Number and Policy Period);
4.The City listed as an additional insured (this may be specifically limited to
the specific job(s) the contractor will be performing);
5. Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and
certified in the State of Florida at the time of RFP submittal. The proposal of any
Proposer who is not fully licensed and certified shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate
identified on the Department of Management Services' "Convicted Vendor List". This
list is defined as consisting of persons and affiliates who are disqualified from public
contracting and purchasing process because they have been found guilty of a public
61 I) ,t L,
entity crime. No public entity shall award any contract to or transact any business in
excess of the threshold amount provided in Section 287.017 Florida Statutes for
Category Two (currently $25,000) with any person or affiliated on the "Convicted
Vendor List" for a period of thirty-six (36) months from the date that person or affiliate
was placed on the "Convicted Vendor List" unless that person or affiliate has been
removed from the list. By signing and submitting the RFP proposal forms, Proposer
attests that they have not been placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code
of ethics of the City of Opa-locka or the State of Florida with respect to this proposal,
such Proposer may be disqualified from performing the work described in this
proposal or from furnishing the goods or services for which the proposal is submitted
and shall be further disqualified from submitting any future proposals for work, goods
or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free
Workplace (DFW) programs. Whenever two or more proposals which are equal with
respect to price, quality, and service are received by the City for the procurement of
commodities or contractual services, a proposal received from a business that
completes the attached DFW form certifying that it is a DFW shall be given preference
in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges,
fees, and taxes, and give all notices necessary and incidental to the due and lawful
prosecution of the work
1-18. Protests: Protests of the plans, specifications, and other requirements of the
request for proposal and bids must be received in writing by the City Clerk's Office at
least ten (10) working days prior to the scheduled bid opening. A detailed explanation
of the reason for the protest must be included. Protests of the award or intended award
of the bid or contract must be in writing and received in the City Clerk's Office within
seven (7) working days of the notice of award. A detailed explanation of the protest
must be included.
1-19. Termination for Convenience: A contract may be terminated in whole or in
part by the City at any time and for any reason in accordance with this clause whenever
the City shall determine that such termination is in the best interest of the City. Any
such termination shall be affected by the delivery to the contractor at least five (5)
working days before the effective date of a Notice of Termination specifying the extent
to which performance shall be terminated and the date upon which termination
becomes effective. An equitable adjustment in the contract price shall be made for the
completed service, but no amount shall be allowed for anticipated profit on
unperformed services.
7 1 1' ;� r`
PART II
MINIMUM SPECIFICATIONS
SCOPE OF SERVICES:
The scope of work includes the new interior walls and ceiling finishes, restroom
renovations, replacement of exterior doors and windows, new interior doors, stucco
repairs, wood detailing repairs and restoration, new lighting and electrical devices,
new mechanical and plumbing systems, upgrade of fire alarm and fire protection
systems, new roofing for entire complex and observation tower repairs and
restoration. Landscape improvements at courtyards and restoration of a fountain
along with restoration of existing historic finishes, light fixtures, and historic details;
new painting throughout. Selective demolition and indoor air quality testing and
mold remedial if required. The structure shall current requirements for 40 year
building structural and electrical recertification.
The Contractor shall perform the complete work described herein or reasonably
inferable there from, including all demolition and construction services, supervision,
administration services, coordination of all Subcontractors, tests, inspections, and
other items that are necessary to and appropriate for the finishing, equipping and
functioning of the facilities and structures, together with all additional, collateral and
incidental work and services required for the completion of the work.
BONDING REQUIREMENTS
The PROPONENT, in submitting this Bid, shall include a Bid Bond in the amount of 5%
of the total amount of the base Bid on the Bid Bond Form included herein. A company
or personal check shall not be deemed a valid Bid Security.
PERFORMANCE AND PAYMENT BOND
The City of Opa-locka shall require the successful PROPONENT to furnish a
Performance Bond and Payment Bond, each, in the amount of 100% of the total Bid
Price, including Alternates if any, with the City of Opa-locka as the oblige, as security
for the faithful performance of the Contract and for the payment of all persons
performing labor or furnishing materials in connection herewith. The bonds shall be
with a surety company authorized to do business in the State of Florida.
GOVERNMENTAL RESTRICTIONS
In the event any governmental restrictions may be imposed which would necessitate
alteration of the material quality, workmanship, or performance of the items offered on
this Bid prior to their delivery, it shall be the responsibility of the successful
PROPONENT to notify the City at once, indicating in its letter the specific regulation
which required an alteration. The City of Opa-locka reserves the right to accept any
such alteration, including any price adjustments occasioned thereby, or to cancel at no
further expense to the City.
81 I'
AWARD OF BIDS
The City of Opa-locka reserves the right to award the bid to the lowest, most
responsive, responsible PROPONENT, as determined by the City Commission, however
the right of the City to reject any and all bids, to waive any irregularity in the bids or
bidding procedure and subject also to the right of the City to award bid and contract to
PROPONENTS other than the low PROPONENT.
EVALUATION OF BIDS
The City, at its sole discretion, reserves the right to inspect any/all PROPONENT'S
facilities to determine its capability of meeting the requirements for the Contract.
Also, price, responsibility and responsiveness of the PROPONENT, the financial
position, experience, staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local governments in
Florida, or comparable private entities, will be taken into consideration in the Award
of the Contract.
IDENTICAL (TIE BIDS)
Shall be awarded by the City in compliance with Florida State Statutes providing for
a drug free workplace. That is, in the event of an identical Tie Bid, a preference shall
be given to a business having a drug free workplace under Florida Statute Section
287.087, as amended. In case both bidders have a drug free workplace the preference
will be given to local bidders or has commitment to include local sub-contractor(s).
Failure to provide proof of compliance when requested shall be cause for rejection of
the Bid as determined by the City.
HOLD HARMLESS
All PROPONENTS shall hold the City, it's officials and employees harmless and
covenant not to sue the City, it's officials and employees in reference to its decisions
to reject, award, or not award a Bid, as applicable.
NON-CONFORMANCE TO CONTRACT
The City of Opa-locka may withhold acceptance of, or reject items which are found
upon examination, not to meet the specification requirements. Upon written
notification of rejection, items shall be removed within five (5) calendar days by the
vendor at its own expense and redelivered at its expense. Rejected goods left longer
than thirty (30) calendar days will be regarded as abandoned and the City shall have
the right to dispose of them as its own property. Rejection for non-conformance or
failure to meet delivery schedules may result in the Contract being found in default.
9IPage
DEFAULT PROVISION
In case of default by the PROPONENT or CONTRACTOR, the City of Opa-locka may
procure the articles or services from other sources and hold the PROPONENT or
CONTRACTOR responsible for any excess costs occasioned or incurred thereby.
INDEMNIFICATION
The CONTACTOR shall indemnify, save harmless, and defend the City of Opa-locka,
it's officers, agents and employees from and against any claims, demands or causes of
action or nature arising out of error, omission, negligent act, conduct, or misconduct
of the CONTRACTOR, its agents, servants or employees in the provision of goods or
the performance of services pursuant to this Bid and/or from any procurement
decision of the CITY including without limitation, awarding the Contract to the
CONTRACTOR.
11.21 SECONDARY/OTHERVENDORS
The CITY reserves the right in the event the primary vendor cannot provide an
item(s) or service(s) in a timely manner as requested, to seek other sources without
violating the intent of the Contract.
11.22 BID GUARANTEE
The successful PROPONENT shall execute the Contract (Agreement) and provide the
required Performance Bond, Payment Bond and Certificates of Insurance within
ten (10) calendar days of Notice of Award by the City. The PROPONENT who has
the Contract awarded to him and who fails to furnish the Performance and
Payment Bonds and Insurance Certificates within the specified time shall forfeit the
Bid Security that accompanied his Bid, and the Bid Security shall be retained as
liquidated damages by the City. Bid Security deposited in the form of a cashier's check
drawn on a local bank in good standing shall be subject to the same requirements as
a Bid Bond.
11.23 TIME OF COMPLETION
The time of completion of the work to be performed under this contract is the
essence of the contract. Delays and extensions of time may be allowed only in
accordance with the provisions stated in the appropriate section of the General
Conditions. There shall be a $1500 a day liquidated damages for every day that the
project is not completed per the agreed upon schedule.
11.24 SIGNATURE
The legal name of the person or firm submitting the Proposal should be
inserted in Schedule C. The Proposal should be signed by a person authorized to
sign on behalf of the Proponent and include the following:
101 Page
(a)If the Proponent is a corporation then the full name of the corporation
should be included, together with the names of authorized signatories. The Proposal
should be executed by all of the authorized signatories or by one or more of them
provided that a copy of the corporate resolution authorizing those persons to
execute the Proposal on behalf of the corporation is submitted;
(b) If the Proponent is a partnership or joint venture then the name of the partnership
or joint venture and the name of each partner or joint ventures should be
included, and each partner or joint ventures should sign personally (or, if one or more
person(s) have signing authority for the partnership or joint venture, the partnership
or joint venture should provide evidence to the satisfaction of the City that the
person(s) signing have signing authority for the partnership or joint venture). If a
partner or joint ventures is a corporation then such corporation should sign as
indicated in subsection (a) above; or
(c)If the Proponent is an individual, including a sole proprietorship, the name
of the individual should be included.
EVALUATION AND SELECTION
EVALUATION TEAM
The evaluation of Proposals will be undertaken on behalf of the City by the Evaluation
Team. The Evaluation Team may consult with others including City staff members,
third party consultants and references, as the Evaluation Team may in its discretion
decide is required. The Evaluation Team will give a written recommendation for the
selection of a Preferred Proponent or Preferred Proponents to the City.
EVALUATION CRITERIA
The Evaluation Team will compare and evaluate all Proposals to determine
the Proponent's strength and ability to provide the Services in order to determine the
Proposal which is most advantageous to the City, using the following criteria:
(a) EXPERIENCE & REFERENCES
The City will consider the proponent's past experience in undertaking similar projects
in type, scope, and budget and complexity: 25 pts.
List the profile, experience, and qualifications of the firm, along with the names,
addresses, telephone numbers, licenses, educational background, applicable
certifications, identification of the services provided to historic structures in Florida.
Bidders without historic building experience will not be considered for
evaluation.
Below is a listing of the minimum items that should be submitted:
General information about the firm
➢ Name, physical address, email and phone number of the
firm
➢ List of firm's insurance policies, the insurer, and policy
numbers
➢ List names and titles of officers of the firm who are directly responsible for
engineering and construction services
➢ Project Organizational Chart with staff availability
➢ Project Manager's name and experience
➢ Resume of each individual (including sub -selected bidders) who will be
assigned to the project(s), including education, experience, and any other
pertinent information shall be included for each team
➢ Information pertaining to the firm's compliance with
state licensing
➢ Names of sub-bidder(s) the selected bidder intends to use
for this RFP
➢ Experience of the firm(s) in performing design and
construction of building structures
➢ Detailed list of services available directly from the
company
➢ Quality Control Process
➢ Project Management System
➢ Scheduling and Cost Control
➢ Technical Approach specific to the Project
➢ Proof of appropriate Florida certifications and licenses
➢ Fee Schedule - Standard fee schedule
The Evaluation Team will consider the Proponent's organization and proposed
project team past experience in undertaking similar construction projects in type,
scope, budget, and complexity. Proponent shall identify its past experience for
providing Services that are MOST RELATED TO THIS PROJECT within the last five
(5) years. List the projects in order of priority, with the most relevant project listed
first.
(b) FINANCIAL ABILITY AND RESOURCES
The Evaluation Team will consider the Proponent's organization's financial ability and
resources to carry out the project: 5 pts.
(c) LOCAL WORKFORCE PARTICIPATION
The Evaluation Team will consider the Proponent's organization ability to implement
initiatives in compliance with section 3 Federal requirements for local employment,
training and contracts with project area businesses. The bidders are encouraged to
demonstrate intent to hire local resident within the city limits. Project -specific policy to
hire local residents with numbers, i.e., how many project -specific employees are
projected to be hired from the city is expected to be included in the bid package: 10 pts.
121 Page
(d) SCHEDULE AND QUALITY CONTROL
The City will consider the Proponent's proposed project Quality control with timeline
inclusive of mobilization and completion: 5 pt.
The Evaluation Team will consider the Proponent's organization proposed project
timeline inclusive of mobilization, construction schedule, milestones, closeout and
completion.
(e) PRICE PROPOSAL
The City will consider the proponent's price proposal only in terms of accuracy,
completeness, value, local market and substantiated industry standards: 55 pts.
The Evaluation Team will consider the Proponent's price proposal in terms of
accuracy, completeness, value, local market and substantiated industry standards.
The Evaluation Team will consider the Proponent's responses to attached
questionnaires and all other forms and documents being a part of this RFP and
Proponent's submittal. Items A to E will comprise a technical review as further
described in this RFP. Item F will represent the price proposal.
The Evaluation Team will not be limited to the criteria referred to above, and
the Evaluation Team may consider other criteria that the team identifies as relevant
during the evaluation process. The Evaluation Team may apply the evaluation criteria
on a comparative basis, evaluating the Proposals by comparing one Proponent's
Proposal to another Proponent's Proposal. All criteria considered will be
applied evenly and fairly to all Proposals.
13. DISCREPANCIES IN PROPONENT'S FINANCIAL PROPOSAL
If there are any obvious discrepancies, errors or omissions in the Price Proposal
(Proponent's Financial Proposal), then the City shall be entitled to make obvious
corrections, but only if, and to the extent, the corrections are apparent from the
Proposal as submitted, and in particular:
(a) If there is a discrepancy between a unit price and the extended total, then the unit
prices shall be deemed to be correct, and corresponding corrections will be made to
the extended totals;
(b) If a unit price has been given but the corresponding extended total has been
omitted, then the extended total will be calculated from the unit price and the
estimated quantity; and,
(c) If an extended total has been given but the corresponding unit price has been
omitted, then the unit price will be calculated from the extended total and the estimated
quantity
3.1 Proposal Requirements
The proposal shall include the following:
1. Understanding of the Scope of Work.
Describe your understanding of the work to be performed.
2. Experience and Qualifications of Firm.
List similar projects successfully completed within the last
five (5) years.
3. Key Personnel.
Please provide the names and qualifications of the
key personnel assigned to this contract.
4. References.
Provide a list of references from the past and
current clients within the last five (5) years.
5 Schedule.
Contractor shall submit a timeline as to when each task will
be completed
6. Fee Proposal.
The fee proposal will be reviewed but is not the sole
factor in the selection process. Submit
documentation associated with the pricing of each
task.
PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be
organized in the manner specified below and include all information required herein.
The proposal must name all persons or entities interested in the proposal as principals.
The proposal must declare that it is made without collusion with any other person or
entity submitting a proposal pursuant to this RFP.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 1 "x 11" paper, portrait orientation, with
headings and sections numbered appropriately. Ensure that all information is written
legibly or typed. The following should be submitted for a proposing firm to be
considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone
number, name of contact person, date, and the proposal number and description.
3.2.2 Tab 1- Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposers understanding of the work to be done and
make a positive commitment to perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make
representations for the Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents
of the Proposer's responses to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for
information or services if different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the
business legal status (corporation, partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the
number of professional staff employees at that office.
151 l'aLz
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of
firms/agencies. If it is, please state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business
in the State of Florida and attach copies of all such licenses issued to the business
entity.
3.2.5 Tab 4 - Project Approach
Describe in detail your proposal to fulfill the requirements of the scope of services
listed in section 2.2 of this RFP.
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified
in this RFP as listed in section 2-2 of the Scope of Services.
Include resumes, not exceeding one page each, of all key personnel who will be
assigned to the City.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to
complete each component of the Program.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.7.3 Indicate the project completion date based on the date provided in
3.2.7.1.
3.2.8 Tab 7 - Pricing of Services
3.2.8.1 Fee basis should be an all-inclusive, base fee.
3.2.9 Tab 8 - References
3.2.9.1 List a minimum of three (3) references in Florida for which the proposer
has provided elevator services. Include the name of the organization, brief
description of the project, name of contact person telephone number and email
address.
3.2.10 Tab 9 - Additional Forms
Proposers must compete and submit as part of its Proposal all of the following
forms and/or documents
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY
DISQUALIFY PROPOSER.
PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and discuss
all proposals submitted.
The Selection Committee will use a point formula during the review process to score
proposals and assign points in the evaluation process in accordance with the evaluation
criteria. The Proposer shall satisfy and explicitly respond to all the requirements of the
RFP including a detailed explanation of how the services shall be performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the
submission requirements outlines in the Solicitation. A responsive Proposal is one
which follows the requirements of this Solicitation that includes all documents are
submitted in the format outlined in this Solicitation, is of timely submission, and has
the appropriate signatures as required on each document. Failure to comply with these
requirements may result in the Proposal being deemed non -responsive. The Contract
(s) will be awarded to the most responsive proposer whose Proposal best serves the
interest of and represents the best values to the City of Opa-locka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make a
presentation and be interviewed by the Committee as part of the evaluation process
for this Solicitation. The Committee's decision will be communicated by staff to all
Respondents. The Respondent's presentation may clarify but may not modify their
submitted proposal. Any discussion between the presenter (s) and Evaluation
Committee during presentations are intended only for purposes of providing
clarification in response to questions from the Committee.
Category
Points
Experience and Qualifications of professional personnel assigned to project
List the profile, experience, and qualifications of the firm, along with the names, addresses, telephone numbers,
licenses, educational background, applicable certifications, identification of the services provided to historic
structures in Florida. Bidders without historic building experience will not be considered for evaluation.
25
Financial Ability and Resources
The Evaluation Team will consider the Proponent's organization's financial ability and resources to carry out the
project.
5
Local Workforce Participation
The Evaluation Team will consider the Proponent's organization ability to implement initiatives in compliance with
section 3 Federal requirements for local employment, training and contracts with project area businesses. The
bidders are encouraged to demonstrate intent to hire local resident within the city limits. Project -specific policy to hire
local residents with numbers, i.e. how many project -specific employees are projected to be hired from the city is
expected to be included in the bid package.
10
17 1 I' ,t _r C
Schedule and Quality Control
The City will consider the Proponent's proposed project Quality control with timeline inclusive of mobilization and
completion:
The Evaluation Team will consider the Proponent's organization proposed project timeline inclusive of mobilization,
construction schedule, milestones, closeout, and completion.
Price Proposal
The City will consider the proponent's price proposal only in terms of accuracy, completeness, value, local market,
and substantiated industry standards:
The Evaluation Team will consider the Proponent's price proposal in terms of accuracy, completeness, value, local
market, and substantiated industry standards.
The Evaluation Team will consider the Proponent's responses to attached questionnaires and all other forms and
documents being a part of this RFP and Proponent's submittal. Items will comprise a technical review as further
described in this RFP. Item f will represent the price proposal.
The Evaluation Team will not be limited to the criteria referred to above, and the Evaluation Team may consider other
criteria that the team identifies as relevant during the evaluation process. The Evaluation Team may apply the
evaluation criteria on a comparative basis, evaluating the Proposals by comparing one Proponent's Proposal to
another Proponent's Proposal. All criteria considered will be applied evenly and fairly to all Proposals.
TOTAL
5
55
100
4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection
Committee in order to clarify their proposals. Only those firms with the highest rated
scores in accordance with the stated criteria and their weights will be invited to give
oral presentations. However, the City has the right to accept the best proposal as
submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be
scheduled for oral presentations. Each Proposer shall be prepared to discuss and
substantiate any of the areas of the proposal submitted, and its qualifications to
perform the specified services. During the oral presentations, the Proposers should
relate their discussion to the evaluation criteria, which will include (but not be limited
to) their approach to the project. The proposed Project Manager must be in attendance.
The Evaluation Criteria may be changed for the oral presentation evaluation phase.
References and site visits (if completed) shall be included in the final evaluation
criteria, along with other criteria and weights as determined by the Selection
Committee. Finalists will be informed as to the revised criteria, if any, prior to their
oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require
Proposers to submit such additional information bearing upon the Proposer's ability to
perform the services in the Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The
City shall be the sole judge of its own best interests, the proposals, and the resulting
negotiated agreement. The City's decisions will be final. Following the notification of
the selected firm, it is expected that an Agreement will be executed between both
parties. City staff will recommend award to the responsible Proposer whose Proposal
is determined to provide overall best value to the City, considering the evaluation
factors in this RFP.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a
recommendation will be made to the City Manager for submission to the City
Commission for final approval. Upon Commission authorization, contract negotiations
will be initiated with the first ranked firm. If those negotiations are unsuccessful, the
City will formally terminate negotiations with the first ranked firm and will commence
contract negotiations with the next ranked firm, etc. Upon successful contract
negotiations with the prevailing firm, the remaining firms will be notified that the
process has been completed and that they were not selected.
191 1'<< _
RFP NO. 23-0215100
PROPOSER QUALIFICATIONS
REHABILITATION OF HISTORIC CITY HALL
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's
Occupational License in the area of their fixed business location. The following information
MUST be completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ()
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give
date of such authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has
supplied service/commodities meeting the requirements of the City of Opa-locka
specification, during the last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor
considered in awarding any resulting contract. The purpose is to ensure that the Contractors, in the sole opinion of the City of Opa-
locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the
subject contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply.
20 1
RFP NO: 23-0215100
PRICE PROPOSAL FORM
REHABILITATION OF HISTORIC CITY HALL
PROPONENT understands and agrees that the Contract Price is the lump sum to furnish
and install all of the Work complete in place. Vendor's price will not be adjusted unless
the CITY changes the scope of the Project after the Contract Date.
As such, the Vendor shall furnish all labor, materials, equipment, tools,
superintendence, and services necessary to provide a complete, in place Project for the
Proposed Price of:
Division
2022 CONSTRUCTION COST SCHEDULE
Description Estimate
TOTALS
2 Site Demolition & Cleaning
2 Selective demo & cleaning bldg.
2 Sitework
2 Landscaping
2 Irrigation
2 Pavers
2 Fountain repair
DIVISION 2 TOTALS
DIVISION 3
3 Minaret tower repair $
3 Elev Tower $
3 SW Tower $
3 Site Wall $
3 Ext Stair Repairs $
$
DIVISION 3 TOTALS $
DIVISION 4
4 CMU Brick Repointing
DIVISION 4 TOTALS
DIVISION 5
5 Spiral Stair Rust clean & complete
5 Access Ladder - tower
5 Reinstall Top Core
5 Lift Cabin & Weld
5 Bridge Alum Rail
$
$
211
DIVISION 5 TOTALS $
DIVISION 6
6 Rough Carpentry -
6 Restore Interior Stair
6 Restore Interior Stair - handrail
6 Final repair - Ext Balcony
6 Finish millwork
6 2nd & 3rd floor wood decking
DIVISION 6 TOTALS $
DIVISION 7
7 Finial Repair & Installation $
7 Demolition BUR & damaged wood decking $
7 New roof wood decking $
7 New Roofing (insulation & BUR) as $
per Roof Consultant
Recommendations
7 Repair broken tiles $
7 Roofing Standing Seam $
7 Joint Sealer $
7 Domes repair $
7 Cleanoutscupper
DIVISION 7 TOTALS $
DIVISION 8
8 HM Doors & Frames $
8 Door Hardware $
8 Access Panels & Louvers $
8 Windows - finish trim & repair broken $
glass
DIVISION 8 TOTALS $
DIVISION 9
9 Stucco
9 Ceramic Tile
9 LVT Floor
9 Base
9 Wood Floor - Rehab
9 Acoustical Ceiling
9 Framing - finish
9 Selective demo & install
insulation
9 Drywall
9 Wood Beams at Council
9 Exterior Painting
9 Interior Painting
DIVISION 9 TOTALS $
221 P c
DIVISION 10
10 Toilet Accessories
10 Fire Extinguishers & Cabinets
10 Signage $
DIVISION 10 TOTALS $
DIVISION 14
14 Elevator complete
DIVISION 14 TOTALS
DIVISION 15
15 Fire Sprinklers complete
15 Snake Underground Sanitary
Piping to verify condition
15 Complete Wall Rough Plumbing
15 Plumbing Fixtures
15 Sump Pump Elevator
15 HVAC Equipment
15 Ductwork
15 Test & Balance
DIVISION 15 TOTALS $
DIVISION 16
16 Electrical Gear & Panel review
16 Light Fixtures (new vs old)
16 Fire & Security Alarm
16 Misc Pipe & Wire
16 Electrical Labor - complete scope
DIVISION 16 TOTALS
ESTIMATE TOTAL COST
GENERAL CONDITONS & OHP - Assume 10%
TOTAL CONSTRUCTION COST ESTIMATE $
23 1 LL
SUBMITTED DAY
THIS OF
BID SUBMITTED BY:
2023.
Company Telephone Number
Name of Person Authorized to
Submit Bid
Signature
Title
Fax Number
Email Address
CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the
award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, tax evasion, or receiving stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity
with, commission of any of the offenses enumerated in paragraph 1-B of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners; partners;
and, persons having primary management or supervisory responsibilities within a business entity
(e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and
similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the
United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the
Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time
prior to contract award, the Proposer learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be
considered in connection with a determination of the Proposer's responsibility. Failure of the
Proposer to furnish a certification or provide such additional information as requested by the
Contracting Officer may render the Proposer non -responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by paragraph (a) of this
provision. The knowledge and information of a Proposer is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon which
reliance was placed when making award. If it is later determined that the Proposer knowingly
25
rendered an erroneous certification, in addition to other remedies available to the Government, the
Contracting Officer may terminate the contract resulting from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES
FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
26
CITY OF OPA-LOCKA
RFP NO. 23-0215100
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug -free workplace
program shall be given preference in the award process. In order to have a drug -free workplace program,
a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for working on
the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which meets
the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6)
above.
Date Signature
27
CITY OF OPA-LOCKA
NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPONENT that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit
a collusive or sham Proposal in connection with the Work for which the attached Proposal has
been submitted; or to refrain from Proposing in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or communication, or
conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements
of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of
the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or
any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or
any other of its agents, representatives, owners, employees or parties of interest, including this
affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
28
NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity
represented herein shall not discriminate against any person in its operations, activities or delivery of
services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply
with all applicable provisions of federal, state and local equal employment laws and shall not engage in or
commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual
orientation, national origin, marital status, physical or mental disability, political affiliation or any other
factor which cannot be lawfully used as a basis for service delivery.
By:
Title:
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
29
E -VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required
to register with, and use of the E -verify system in order to verify the work authorization status of all newly
hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department
of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida
during the term of the contract; and
b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/ Contractor to
perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor
acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during
the term of the contract is a condition of the contract with the City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat, "Employment Eligibility," as amended from time to time. This includes but is not limited to
utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and
requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract
with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for
the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor
knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated
for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a
period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any
additional costs as a result of termination of the contract due to Contractor's failure to comply with the
provisions herein.
30
E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with a
public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or
other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or
another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin
required registration with, and use of the E -verify system in order to verify the work authorization status
of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within
Florida during the term of the contract; and
b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The
Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of
Homeland Security's E -Verify System during the term of the contract is a condition of the contract
with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering into this
Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat.,
"Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of
the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all
subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or
subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the
duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor
knowingly violates the statute, the subcontract must be terminated immediately. If this contract is
terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public
contract for a period of 1 year after the date of termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date:
31