HomeMy Public PortalAboutBaxter & Woodman, Inc. (Mathews Consulting, Inc.) Minor Drainage Repairs-Inventory & Technical Memorandum 02/2020TOWN OF GULF STREAM
Engineering Services for
Minor Drainage Repairs - Inventory & Technical Memorandum
DATE: February 10, 2020
BACKGROUND
The Town of Gulf Stream (Town) has observed extended roadside ponding and the
resulting tire rutting at the edge of pavement along many areas of the core. The Town
has requested that Baxter & Woodman, Inc. (Consultant) perform an inventory of these
problem locations and provide and. inventory and construction cost estimate to provide
point solutions to alleviate the ponding.
DESCRIPTION OF WORK
The Town has observed numerous locations within the core area where ponding and
rutting alongside the roadways has been occurring. The areas of focus will be along the
following roadways:
1. Polo
2. Gulfstream
3. Old School Road
4. Banyan (Gulfstream to Polo)
5. Lakeview (Gulfstream to Polo)
SCOPE OF WORK
The services provided under this authorization will be divided into defined tasks as
follows:
• Task No. 1 — Field Inventory
• Task No. 2 — Technical Memorandum w/Cost Estimate
The specific scope of services to be provided by the Consultant in this Proposal includes
the following:
Task 1 — Field Inventory
1.1 Following a rain event, conduct a field inventory to identify ponding and rutting
locations. Identify location and provide description of issue observed in the field.
Provide photo documentation.
Baxter & Woodman, Inc.
Task 2 — Technical Memorandum
2.1 A Technical Memorandum will be prepared which will including a listing with
the following:
a. Location
b. Description of problem
c. Recommended solution may include:
i. Add curb along edge of pavement at turn radius.
ii. Provide 1 -foot ± wide asphalt pavement strip along edge of
pavement to prevent rutting from parked vehicles. Asphalt strip
would slope away from the roadway.
iii. Provide stone or rock shoulder treatment along edge of pavement
to prevent rutting from parked vehicles. Provide slope away from
the roadway.
iv. Cut roadside swales and re -sod to direct runoff from the edge of
roadway.
v. Remove grass in front of drainage inlets and provide asphalt
drainage inlet apron to allow runoff to reach in the inlet.
vi. Adjust drainage inlet tops and grates and/or sawcut and raise road
where settlement has occurred around drainage inlets.
d. Sufficient detail, standard construction details, requirements and
dimensions will be included in the Memorandum so that the document
could be issued for construction bids in the form of a location plan and
details.
2.2 Unit price quantities (in the form of a Schedule of Values) and a construction cost
estimate for the recommended improvements will be prepared.
2.3 Consultant shall submit a Draft of the Technical Memorandum to the Town for
review and comment. We will attend a meeting to discuss the Memorandum and
receive comments and will finalize the Memorandum. Consultant shall provide
four (4) copies of the final Memorandum to the Town and in .pdf format.
ASSUMPTIONS
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of this Task Order and associated fee. Changes and/or
modifications in the above work items or these assumptions are considered an Additional.
Services Item under the terms of the contract. Assumptions include:
1. Note that this work is intended to address the roadway ponding, trapped water
along the roadways and roadside rutting on a short-term basis. Full roadway
reconstruction or milling and overlaying an entire length of roadway to improve
the slope along the road will be coordinated with the proposed excavation work
required for the watermain and roadway rehabilitation projects outlined in the
2 Baxter & Woodman, Inc.
2.
3.
4.
5.
CIP. Also to be considered, will be the excavation work recommended in the
septic to sanitary sewer study just underway.
Bidding services are not included herein.
Surveying services are not included. Direction of slope will be estimated visually
based on the flow pattern of the stormwater runoff.
A contract manual will be provided consisting of Division 1 GENERAL
REQUIREMENTS and other technical specification sections as necessary.
No permitting is anticipated nor included.
ADDITIONAL SERVICES
Additional services can be provided, if desired by the Town, under separate Proposal(s)
or by an amendment to this Proposal. Services performed will be on an as -directed basis,
in accordance with a written Notice to Proceed from the Town.
SCHEDULE
The completion dates for this work will be as follows:
Engineering Services
Time from NTP
Task 1 — Field Inventory
21 calendar days*
Task 2 — Technical Memorandum
60 calendar days
* Contingent on the occurrence of a sufficient rain event
SUMMARY OF PROPOSED FEES
Compensation by the Town to Consultant for the services described in this Work Order
will be in accordance with the method of payment indicated below and detailed in
Exhibit B.
Tasks
Task 1 — Field Inventory
Task 2 — Technical Memorandum
Reimbursable Expenses
Cost
$ 2,208.00 (Lump Sum)
$ 7,306.00 (Lump Sum)
$_.._._.350.00_(Not-to-Exceed)
Total $ 9,864.00
Additional Services - The fee for Additional Services shall be billed using the Hourly
Rate Schedule contained in Exhibit B.
3 Baxter & Woodman, Inc.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. TOWN OF GULF STREAM, through an authorized
official of the Town and Baxter & Woodman. Inc. signing by and through Rebecca Travis
(Vice President) duly authorized to execute same.
TOWN OF GULF STREAM:
By: _ By:
Date:� C/ ao Date:
BAXTER & WOODMAN, INC.:
Rebecca Travis, Vice President
4 Baxter & Woodman, Inc.
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