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Home My Public Portal About12-01-2022 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 1, 2022 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL • Board members present were: Vicki Robinson and Dakota Collins. Absent was Emily Palmer and Matt Evans. Also in attendance were Kim Vessels,Assistant City Attorney;Monica Burns, Deputy City Clerk; Lieutenant Donnie Benedict; Kara Noe, Purchasing; Bill Henry, Code Enforcement; Derek Hill, Director of Code Enforcement; Tracey Phillips, Director of Information Technology; Greg Stiens, Director of Public Works and Engineering; Police Chief Mike Britt; and Media. APPROVAL OF MINUTES Mr. Collins moved to approve the minutes of November 23, 2022, supported by Ms. Robinson. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr. Collins moved to approve the Claims for Payment for November 25, 2022 in the amount of Three Hundred Sixty Seven Thousand Two Hundred Eighty Nine Dollars and nine cents ($367,289.09), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Mr. Collins moved to approve the Claims for Payment for December 2, 2022 in the amount of One Hundred Forty Eight Thousand Two Hundred Eighty Nine Dollars and ninety three cents ($148,289.93), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Collins moved to approve the Payroll Claims for Payment for November 30, 2022 in the amount of Two Hundred Sixty Five Thousand Six Hundred Seventy Six Dollars and eighty seven cents ($265,676.87), supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Mr. Collins moved to approve the Payroll Claims for Payment for December 2,2022 in the amount of One Million Ninety Thousand One Hundred Twenty Eight Dollars and ninety one cents ($1,090,128.91) supported by Ms. Robinson. Upon a vote viva voce, the motion carried. Board of Works Minutes December 1,2022 PAYROLL CLAIMS FOR PAYMENT FOR PENSION-None REQUESTS • NEW HANDICAP SIGNS 2220 Grand Blvd. Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. 417 SW 5th Street Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. 333 Richmond Avenue Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. 644 South 10th Street Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • STREET CLOSURE Flannel & Frost—Holiday Stroll Richmond Symphony Orchestra On Sunday, December 4, 2022 from 5:00 to 7:00 p.m. with a rain date of Monday, December 5,2022. The request is for the closure of Reeveston Road between the blocks of 17th through 24th Streets for an evening of music. The request is for the streets to blocked starting at 4:00 p.m. and will be removed at 8:00 p.m. Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. BID OPENINGS • PLUMBING MAINTENANCE SERVICE FOR CITY BUILDING Those bids are as follows: Flow Right Mechanical: Board of Works Minutes December 1,2022 Materials—Cost+2%Markup Labor—Service Man- $65.00 per hour- Overtime - $97.50 per hour Minimum Charge - $65.00 Regular Hours are 8:00 a.m. to 5:00 p.m. Monday through Friday non holidays Federal Holidays will be determined by the Contractor Six hour response time unless an emergency DB Plumbing Material—Cost+3%Markup Labor—Service Man- $75.00 per hour—Overtime - $112.50 No Minimum Charge Holidays considered by the Contractor BID AWARDS -None CONTRACTS • CONTRACT NO. 183-2022—B & B CONSTRUCTION The City retains Contractor to perform services in connection with the demolition of 1112 Green Street, (House, Shed, and Rank Vegetation) & 1118 Green Street, (House and Garage). Services shall include demolition, removal of debris, and restoration of the site. Not to exceed $11,500.00 Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 184-2022—CONVERGEONE,INC. The City retains Contractor to provide services in connection with furnishing the renewal of the site licensing and updates for the City's Avaya telephone and telephone software platform along with the maintenance and support of the same. The platform and system, originally acquired in 2013, is supervised by the City's Department of Information Technology. Contractor shall perform all services and provide all licensing. Not to exceed$13,336.56 Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 185-2022—66 DEGREES The City retains Contractor to provide consulting and professional services in connection with the administrative support and licensing of the G-Suite Business platform, the Workspace Enterprise Frontline platform,and the Google Vault as currently utilized by the Board of Works Minutes December 1, 2022 City and overseen by the Richmond Information Technology Department. Contractor shall perform all services and provide all access and licensing. Not to exceed$37,330.40 Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 186-2022—FRIEND'S OFFICE The City retains Contractor to provide consulting and professional services in connection with the administrative support, licensing, and data migration to the cloud for the County/City Laserfiche platform currently utilized by the City and overseen by the City through its Information Technology Department. Contractor shall perform all services and provide all access and licensing. Not to exceed $8,150.00 Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 187-2022—SMARRELLI GENERAL CONTRACTORS,INC. The City retains Contractor to perform services in connection with the 2023 Sidewalk Replacement Project per the drawings and specifications as described on specifications, bid materials, and any addendums. Not to exceed$186,720.00 Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. • CONTRACT NO. 192-2022—HEAVENLY HOMES The City retains Contractor to provide janitorial services of the Police Department areas for the 2023 calendar year. The rate is $25.00 per hour per person Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. CHANGE ORDERS -None ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 84-2020—FOP CONTRACT Board of Works Minutes December 1,2022 This addendum is for Language Change in wording of the Police Department/Officers Collective Bargaining Agreement, relating to work shift hours and days off schedule. The articles affected by the language change are limited to: Article 17-A: Tour of Duty Article 17-B: Tour of Duty Article 18: Overtime Article 20: Specialized Team Training Article 23: Personal Days—Former language pertaining to 5 day weekend was modified Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce, the motion carried. RESOLUTIONS -None PETITIONS • CURB CUT 2242 Roaming Hills Drive Mr. Collins moved to approve, supported by Ms. Robinson. Upon a vote viva voce,the motion carried. MISCELLANEOUS -None ADJOURNMENT After a motion was duly made, the meeting was adjourned. /7.a e a a a, Vicki Robinson, President ATTEST: 797.01 Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.