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HomeMy Public PortalAboutSelect Board Meeting Packet - 03.07.22Metrics published on 2/25/22 by the CDC provide new guidance on masking and other mitigation measures (https://www.cdc.gov/coronavirus/2019-ncov/your-health/covid-by-county.html). Based upon this information Barnstable County’s Community Risk Level is LOW. THE FOLLOWING TABLE WILL BE UPDATED ON THURSDAY EVENING (3/4/22) ____________________ Vaira Harik, M.S. Assistant County Administrator Barnstable County, MA Cell: 774-487-9435 Email: vharik@barnstablecounty.org ADVISORY REGARDING FACE COVERINGS This Advisory has been updated as of March 1 The Department of Public Health urges all eligible residents to get vaccinated and stay up to date on COVID vaccinations including when eligible for booster doses. Vaccination remains the most effective protection against serious illness, hospitalization, and death. Recognizing that Massachusetts is a national leader in vaccine acceptance, and in light of recent positive progress on COVID-19 indicators, the Department of Public Health now advises that a fully vaccinated person should wear a mask or face covering when indoors (and not in your own home) if you have a weakened immune system, or if you are at increased risk for severe disease because of your age or an underlying medical condition, or if someone in your household has a weakened immune system, is at increased risk for severe disease or is unvaccinated. As a reminder, there are multiple conditions that may put someone at higher risk for severe disease; information on those conditions can be found on the Centers for Disease Control and Preventions website https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-with-medical- conditions.html. Your primary care physician can advise you whether you are at increased risk. For individuals who are not fully vaccinated, it is important that you continue to wear a face covering or mask to help prevent you from spreading COVID-19 to other people. Individuals who are considered close contacts or who have tested positive must follow the isolation and quarantine guidance which includes wearing a mask in public for 5 more days after they leave isolation or quarantine on day 5, regardless of vaccination status. All people in Massachusetts (regardless of vaccination status) are required to continue wearing face coverings in certain settings, including some transportation and health care facilities. As of February 25th, the CDC is no longer requiring that masks be worn on school buses or vans for K-12 students and children in childcare programs. The Departments of Elementary and Secondary Education (DESE) and Early Education and Care (EEC) have since updated their guidance. Please see www.mass.gov/maskrules for a complete list of venues where face coverings have remained mandatory since May 29, 2021. When you wear a face covering or cloth mask, it should: The Commonwealth of Massachusetts Executive Office of Health and Human Services Department of Public Health 250 Washington Street, Boston, MA 02108-4619 CHARLES D. BAKER Governor KARYN E. POLITO Lieutenant Governor MARYLOU SUDDERS Secretary MARGRET R. COOKE Commissioner Tel: 617-624-6000 www.mass.gov/dph Be the highest quality mask that is comfortable and that you will wear consistently, Fit snugly but comfortably against the side of the face, Be secured with ties or ear loops, Include multiple layers of fabric, Allow for breathing without restriction, and Be able to be laundered and machine dried without damage or change to shape. For more information, please refer to the CDC at: https://www.cdc.gov/coronavirus/2019- ncov/prevent-getting-sick/about-face-coverings.html This advisory may change based on public health data and further guidance from the CDC. Brewster Select Board Meeting of March 7, 2022 Consent Agenda Items 1 Item #8: Consent Agenda Approval of Regular Session Meeting Minutes from February 14, 2022 ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the meeting minutes as presented. Appointments: Elizabeth Taylor, Representative to the Cape Cod Commission; Mary Jo Murphy, Human Services Committee Elizabeth Taylor will continue to serve as the Brewster Representative to the Cape Cod Commission for another 3-year term effective April 25, 2022 through April 24, 2025. Appointment of Mary Jo Murphy to the Human Services Committee for a 3-year term through June 30, 2026. ADMINISTATIVE RECOMMENDATION We recommend that the Board approves both appointments. Town Landing and Public Beach Access Request: Ellis Landing Cape Cod Engineering, Inc. on behalf of Ellis Landing Park Condominium owners have applied for use of Town Landing and public beach access at Ellis Landing. The Ellis landing parking lot will be the access point for material deliveries and over-sand travel to the condominium beach land for the purpose of performing work on the stone revetment during times of low tide only. Over-night parking for two machines is also requested. Access will be granted from March 8, 2022 through April 15, 2022. The conditions for approval for use of Ellis Landing are outlined in the accompanying letter, which has been drafted by Town Administration in conjunction with the Conservation Administrator. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to authorize staff to approve this request, pending coordination with Conservation. Request for Approval to Sublease Cell Tower Site: 26 Freemans Way American Tower is requesting permission for a proposed sublease to DISH WIRELESS LLLC at site 13729495, 26 Freemans Way. Written consent from the Town of Brewster is required to sublease per the ground agreement. The current lease with American Tower is until December 31, 2038. This request is also for approval of the proposed equipment installation by DISH WIRELESS LLC at the site which is estimated to start on June 20, 2022. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves this request. Application for Facility Use: By the Bay Fine Arts & Craft Shows (5 events); Kaleidoscope Arts & Crafts Shows (3 events); Castleberry Fairs & Festivals Arts & Craft Fairs (2 events) Request for use of Drummer Boy Park fields to host arts and craft fairs during summer 2022. Department heads have had the opportunity to review all applications and provide feedback. All applicants have provided details for each of their events and have provided Brewster Select Board Meeting of March 7, 2022 Consent Agenda Items 2 the required payment and insurance. Please see the cover page for additional details of these events. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the applications for use of Drummer Boy Park. Requests for Building Permit Fee Waiver: BlueSky Restoration Contractors LLC and Thomas Home Improvements In accordance with the Select Board Fee Waiver Policy #5, construction projects initiated, participated in, or sponsored by the Town shall be exempt from all applicable licensing and permit fees except electrical and plumbing/gas inspection fees. BlueSky Restoration Contractors, LLC is requesting the building permit fees to be waived in the amount of $970 for work to be completed at the Captains Golf Course, 1000 Freemans Way. Thomas Home Improvements is requesting the building fee permit of $50.00 to be waived as well as the Historic District Committee fee of $10 to be waived for work to be completed at the Brewster Council on Aging building at 1673 Main Street. All other fees will be paid in full. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the request for building permit fee waivers. Request Change of Date to Approved One Day Liquor License- Snowy Owl Coffee Roasters The Snowy Owl was approved for a One Day Liquor License on February 14th, 2022 to serve wine at an artist paint night. They have requested to change the date of the event and the One Day Liquor License to Wednesday March 30, 2022, all other details remain the same. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve change of date request. Items to be Declared Surplus for Sale, Transfer or Disposal The Recreation Department has submitted a list of items to be declared as surplus for disposal at the Brewster Recycling Center. The Department of Public Works has submitted a list of times to be declared as surplus, 6 items to be placed on Govdeals for resale, a lot of items to be disposed of at the Recycling Center and one vehicle to be transferred to the Town Hall. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the items to be declared surplus. Proposed Revisions to Kayak, Stand-up Paddleboard, and Canoe Rack Regulations The Department of Natural Resources is proposing changes to their Kayak, Canoe, Sup Rack Regulations annual application. The proposed changes will place a limit on the number of applications that one household may submit as well as prohibiting duplicate vessel applications. Additionally changes to the bi-weekly regulations include a limit to one 2- week period per season. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the proposed revisions. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 02.14.2022 www.brewster-ma.gov Page 1 of 6 Office of: Select Board Town Administrator MINUTES OF THE JOINT MEETING WITH SELECT BOARD & FINANCE COMMITTEE REGULAR SESSION DATE: February 14, 2022 TIME: 6:00 PM PLACE: Remote Participation REMOTE PARTICIPANTS: Chair Bingham, Selectperson Whitney, Selectperson Chaffee, Selectperson Hoffmann, Selectperson Chatelain, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Betsy Smith, Joe Breda Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 6:00pm. A quorum was declared, with all five Select Board members present. Chair Bingham read the meeting participation and recording statements. Public Announcements and Comment: None Select Board Announcements and Liaison Reports: Chair Bingham commented that this week we lost a member who had been very active in Brewster as part of the All-Access Committee, Finance Committee, and the Nauset School Committee, sadly we have learned that Jim O’Leary has passed away. Town Administrator’s Report: Mr. Lombardi started with an update on the pandemic: The Department of Elementary and Secondary Education (DESE) is lifting the statewide school mask mandate on February 28th; the Nauset School Committees will meet jointly this Wednesday to decide on next steps and the Board of Health will revisit the Town building mask requirement at their March 2nd meeting. Looking at both regional and local data in terms of new positive cases, we are doing much better, back down to our November benchmarks. This past week were single digits in Brewster. Working with the County to secure test kits, we will host a distribution event for residents on Saturday March 5th at the Captains’ Golf Course parking lot from 10am until 2:30pm. There will be three different time frames for pickup and 4 tests per household, additional details will be posted on the Town website. The Town held a public forum in January on the Long Pond boat ramp project, residents are invited to submit comments through February 1st. Several comments have been addressed to the Select Board and are available in the FYI section of the packet. A summary of responses to these comments have been provided in the Town Administrator’s report, this has also been posted on the Town website. The Town has submitted a notice of intent and will be going through the Conservation Commissions review of the project as proposed, following both local permitting processes and other State permit requirements. In the Capital and Special Projects article there will be a funding request to cover the balance of these project costs. Looking to cover a portion of the costs with the local Brewster ARPA funds. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 02.14.2022 www.brewster-ma.gov Page 2 of 6 Office of: Select Board Town Administrator A copy of the letter that was sent to County officials in terms of our feedback on allocation on the ARPA funding is included in the packet, we are hopeful that this will come to a conclusion at the County level soon. The Town is looking to make the funds available quickly and to direct a majority, if not all, the funds directly to Brewster. There are several major capital projects that if we aren’t able to secure some portion of the County funds in the next 6-12 months that we will have an issue in moving forward with projects. Mr. Lombardi shared good news that the Town was awarded for the first time $1.3M in Community Development Block Grant (CDBG) funding. These are Federal funds through HUD that are awarded at the State level by the Department of Housing and Community Development. We are able to provide two new programs for Brewster residents, a housing rehab program with up $40k with a 0% forgivable loan for necessary home improvements for income eligible residents and childcare voucher program up to $6k per child per year. The demand for these programs has been significant. Mr. Lombardi thanked Donna Kalinick and Jill Scalise as well as Bailey Bond Associates. We are in the last year of our first Housing Production Plan and will be starting the process on updating the plan. The Town has hired Barrett Planning Group to assist in updating the 5-year plan this summer. Over the next few months there will be extensive community outreach to get input about what is important to identify as goals and priorities. Information on the outreach will be on the website this week. Ms. Kalinick added that the Select Board and the Planning Board both have a regulatory role in the adoption of the Housing Production Plan. Reminder that there is a public forum on the Millstone Road construction project this Thursday from 6 to 8pm. The Town will be providing an update on changes to project design and will be requesting resident feedback through March. Consent Agenda a.Meeting Minutes: January 27,2022 and January 31, 2022 b.Appointment Rescission: Gregory Wright- Bikeways Committee c.Appointments: Griffin Ryder and Katherine Scott- Recycling Commission d.Applications for Facility Use: Massachusetts Kayak Bassin’, Parking Area and Ramp Use for Upper Mill Pond; Brewster Chamber of Commerce, Drummer Boy Park; (2) Brewster Conservation Trust, Mother’s Bog and Eagle Point e.(3) One-Day Liquor License Applications: Brewster Chamber of Commerce Networking Event at the Kitchen Café, 2671 Main Street; (2) Snowy Owl Coffee Roasters, 2624 Main Street Selectperson Chatelain moved the consent agenda for February 14, 2022. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Presentations and Votes on Citizens Petitions for Spring 2022 Annual Town Meeting: Punkhorn Hunting Ban Bylaw- Betsy Smith Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 02.14.2022 www.brewster-ma.gov Page 3 of 6 Office of: Select Board Town Administrator Betsy Smith joined the meeting to present the petition for the second time, Ms. Smith stated that this petition belongs to a group of Brewster residents who years ago at a Conservation Commission meeting discovered that the unelected members of the commission had the ability to decide on whether to allow hunting in the Punkhorns. Ms. Smith thanked everyone at Town Hall who helped with the original petition, although it was passed through the Attorney General’s office as a bylaw, it was determined by Town Counsel that the petition was not correctly worded and would be advisory only. Ms. Smith is back with updated language with the hope that this will be a bylaw and not allow hunting in the Punkhorns at any time. Selectperson Chatelain stated that on the merits of the bylaw that some discretion is appropriate to be exercised by the Select Board and the other boards and committees that have jurisdiction over the parcels. Mr. Lombardi added that we do not anticipate that the Attorney General will have any issue with this article as a bylaw in terms of the State approval process. Punkhorn Hunting Restrictions Bylaw- Joe Breda Joe Breda joined the meeting to present the petition. Mr. Breda reviewed some public safety statistics and reviewed that this petition is to allow bow hunting only starting the first Monday in December for 3 weeks. Mr. Breda doesn’t believe that a lot of people will take part in this, and the time frame is when children will be in school and includes only three Saturdays. He listed other locations on the Lower Cape that offer full hunting seasons. During this period, it would be strictly bow hunting for deer. Mr. Lombardi responded to a question that this has not gone before Conservation Commission as of yet, the deadline for citizen petitions is this Wednesday. Mr. Lombardi clarified that both petitions have been checked by the Town Clerk’s office and meet all the requirements under the bylaws and are placed on the warrant. Selectperson Chaffee pointed out that Mr. Breda in his presentation made two significant statements, one is that there wouldn’t be a huge population that would participate, and he provided other locations that are designated for hunting in Brewster. Selectperson Chatelain moved that the Select Board approve the citizens petition as represented by Ms. Smith to ban hunting in the Punkhorn Parklands. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chatelain-no, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Whitney-no, Chair Bingham-yes. The Board vote was 3-Yes, 2-No. Selectperson Chatelain moved that the Select Board approve citizens petition as proposed by Mr. Breda to ban all hunting in the Punkhorn apart from bow hunting during 3 weeks in December. Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- no, Selectperson Hoffmann-no, Selectperson Whitney-yes, Chair Bingham-no. The Board vote was 2-Yes, 3-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 02.14.2022 www.brewster-ma.gov Page 4 of 6 Office of: Select Board Town Administrator Discuss and Vote on Upcoming Public Meeting Schedule/Format for Town Committees Mr. Lombardi stated that there is pending legislation to extend the expanded remote participation provisions for public bodies, but right now we continue to have access to those provisions into April. If the extension is granted, the legislation would carry the provisions through July. Based on where we are in terms of the pandemic, Town Administration is recommending that we keep the same format for all Town boards and committees since last July. Allowing for a hybrid format, though no boards or committees are currently meeting in person. The recommendation is to continue the current format through March. Selectperson Chatelain moved to adopt the remote meeting policy as proposed by Town Administration. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Update on Town’s Recent Bi-annual Other Postemployment Benefits (OPEB) Actuarial Analysis Mr. Lombardi gave some background on this topic; the Town is required by law to have an actuarial analysis conducted by a neutral third party every two years. This was recently completed by Segal, who completes these for all members of the Cape Cod Municipal Health Group. They have met with the finance team to review the analysis. Mr. Lombardi noted that in the packet there is a copy of the financial policy that the Select Board adopted relative to OPEB and our unfunded liability. In fiscal 2020 we were funding our unfunded liability at $200k/year in the operating budget with the funds being transferred to our OPEB Trust fund. In FY21 it was increased by $50k and in FY22 it increased to $300k and then in FY23 and beyond, we plan on maintaining the $300k appropriation in the operating budget. This was decided on so that we wouldn’t crowd out other important services and budget priorities. The water and golf departments make their own proportional contributions each year, about $33k per year combined. The balance of $267k is funded in the general fund. Mr. Lombardi noted that the most important page in the report is on page 100 of the packet, this goes through and identifies that our unfunded liability decreased by $800k to just under $17M, this is a positive change. This is our unfunded liability for both Town employees and Brewster school employees. The discount rate for all clients was changed in the most recent analysis from 7.5% to 7%, to align the rate as much as possible with what is fair but conservative. The schools through our assessments ultimately have responsibility for the Nauset Districts OPEB liability, which is proportional to student enrollment, their unfunded liability went up incrementally, less than 2% over the past 2 years. It is currently at $23.8M and they allocate $450k in their annual operating budget, which is consistent with past several fiscal years and Mr. Lombardi noted we don’t anticipate it increasing. Part of the Federal accounting standards that have changed is their reporting requirements and now requires Towns to show the unfunded liability on the books. Mr. Lombardi noted that the concern at the time was if we had this unfunded liability and didn’t have a policy it could negatively impact our credit rating. The good news is that we are making headway even if incremental, we have just issued significant long-term debt for the acquisition of the sea camps property and maintained our triple A rating through it all. On pages 103-104 of the report is a chart that shows how funded our plan is against our total liability, we are at 18.1%, just two years ago we were under 12% funded. Mr. Lombardi stated that it is good to see the results of the work and our commitment Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 02.14.2022 www.brewster-ma.gov Page 5 of 6 Office of: Select Board Town Administrator to funding it, we need to continue to watch this and keep it in discussions of the operating budget and staffing as it has a net effect on the benefits side. Review and Discuss Anticipated Warrant Articles for Spring 2022 Town Meeting High level overview of what is anticipated for the warrant, date of the Town Meeting will be discussed in upcoming meetings. Special Town meeting 1.FY21 Unpaid Bills 2.Budget Appropriation Transfer to Short-term Debt Obligations- non-excluded debt within our levy capacity. We have a balance of about $400k from earlier obligations set to be rolled over this spring, if possible, would like to use available funds in this year’s budget to pay down some or all short-term debt obligations so we can open capacity in FY23 & FY24 to pay down the $650k of short-term debt we have taken on for the Long Pond Property. The amount is to be determined. 3.Officially transition the Golf Department to an Enterprise Fund effective FY23 Annual Town meeting 1.FY23 Cape Cod Regional Technical High School Operating Budget 2.FY23 Brewster Elementary School Operating Budget 3.Creation of New Brewster Elementary Schools Special Education Stabilization Fund -a vote of both the School Committee and Town Meeting. 4.FY23 Nauset Regional Schools Operating Budget 5.Annual Reallocation of Nauset Regional School Assessment Formula 6.FY23 Town Operating Budgets 7.FY23 Water Enterprise Fund Budget 8.Creation of New Golf Capital Stabilization Fund 9.FY23 Golf Enterprise Fund Budget 10.Community Preservation Act article 11.Remaining FY22 Capital and Special Project Expenditures 12.Bond Premium Reallocation 13.Special Revenue Fund: Cable Franchise Fee 14.Acceptance of Grants & Gifts 15.Road Repairs (Chapter 90 State Aid) 16.Town Code Amendment to Community Preservation Committee bylaw (§ 17) 17.Cape Cod & Islands Water Protection Fund (CCIWPF) Opt Out (MGL Ch 29C Sec 3C) 18.Acceptance of MGL CG 64G Sec 3D (Local Option)- new 3% Community Impact Fee from Short-term Rental Revenues for Water Quality, Affordable Housing, and Town Infrastructure 19.Special Act to Establish Brewster-Specific CCIWPF Equivalent to Fund Local Water Quality Initiatives- the State Legislator will have to approve; this could take 2+ years for a Special Act to be approved. In the meantime, need to consider if we want to adopt the local option. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 02.14.2022 www.brewster-ma.gov Page 6 of 6 Office of: Select Board Town Administrator Mr. Lombardi commented that the interpretation of the statute is that these funds can and should be used to finance projects, such as innovative, alternative septic that we think are potential solutions to our water quality issues. The way the regulations were developed and adopted by the CCIWPF board, preclude accessing those funds for those purposes. One potential solution would be to revise the regulations, this means that we would have access to those funds in a much greater proportion than what was included in the report and presentation. Ultimately this is a decision of the CCIWPF board. 20.361 Slough Road Utility Easement 21.Citizens Petition: Punkhorn Hunting Ban 22.Citizens Petition: Punkhorn Hunting Restrictions For Your Information: No Comments Matters Not Reasonably Anticipated by the Chair: None Questions from the Media: None Next Meetings: February 16 (Joint with Finance Committee and Capital Planning Committee- 5 Year Capital Improvement Plan), February 28 (Joint with Finance Committee- FY23 School Budgets), March 7, and March 21, 2022 Adjournment Selectperson Hoffmann moved to adjourn at 7:05pm. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: __________________ Signed: _________________________________________ Date Selectperson Chatelain, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA Report, Consent Agenda, Citizens Petitions, Public Meeting Schedule & Format packet, BI-annual Other Postemployment Benefits, Town Meeting anticipated warrant articles, FYI packet The Commonwealth of Massachusetts Town of Brewster To Elizabeth Taylor We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of the Commonwealth, do hereby appoint you as Representative to the Cape Cod Commission for a 3-year term Effective April 25, 2022 through April 24, 2025 Given at Brewster this 7th day of March 2022  Recorded A.D.   Attest:Town Clerk   Joint Bds Appt Policy: FINAL Oct. 28 Appendix A Town of Brewster COMMITTEE APPOINTMENT APPLICATION FOR JOINT APPOINTMENTS APPLICANT DIRECTIONS: x Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs. x The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the Select Board. x Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall. x After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity, which discretion lies solely with the appointing authority. Submitting this form does not guarantee appointment. 1. Applicant name: 2. Address: 3. Phone Numbers: Home: Cell: 4. Email: 5. Are you a full-time Brewster resident? Yes No 6. Years you’ve lived in Brewster: 7. Are you registered to vote in Brewster? Yes No 8. Committees you’d like to be appointed to: NOTE: You may attach a résumé or CV instead of completing items 9-13. Joint Bds Appt Policy: FINAL Oct. 28 9. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. Name of School Degree/Diplomas Certificates Date of Completion 10. OCCUPATION: ______________________________________________________ Active Retired Not currently working 11. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. Name of Employer Job Title Dates of Employment 12. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held. 13. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: Joint Bds Appt Policy: FINAL Oct. 28 14. GOALS: Please explain why you’d like to serve on a particular committee. 15. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 16. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? Yes No 17. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed?(Does not automatically disqualify but may need to be disclosed) Yes No 18. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): 19. ADDITIONAL INFORMATION. Please add any additional information you’d like. a. Name: Address: Phone: Email: Relationship to you: b. Name: Address: Phone: Email: Relationship to you: Joint Bds Appt Policy: FINAL Oct. 28 20. SIGNATURE. By signing below, you state that you understand and agree. x My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years. x If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to: x Massachusetts Conflict of Interest Law, MGL Ch. 268A; x Massachusetts Financial Disclosure Law, MGL Ch. 268B; x Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00; x Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00; x Massachusetts Campaign Finance Law, MGL Ch. 55; and x Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations. x If appointed, I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law. x When submitted, I understand that this form becomes a public document. Signature: Date: Mary Jo Murphy Licensed Certified Social Worker No. 216445 NOT RENEWED IN 2018 161 Center Street Brewster, Ma. 02631 781-781-7900 Experienced social worker specializing in facilita5ng women’s groups. Most recent social work experience, as well as earliest experience, has been working with women in a myriad of settings from a jail in New Orleans to a neighborhood group in Quincy. I bring a passion to my work stemming from a belief that women are the agents of change in the family. I have a strong belief in instilling a sense of hope in clients while treating the individual with respect, empathy and kindness. Experience CASA (Court Appointed Special Advocate) Boston, Ma Fall-2016- Summer-2018 Worked as the “eyes and ears of the court” with a child placed in relatives care while parents sought to gain permanent custody. This involved assessing child’s temporary placement home, visiting her classroom, meeting with DCF care team . Also, working with child’s birthmother and assessing her needs as related to gaining permanent custody. Germantown Neighborhood Center Quincy, MA Group Leader 2009–2016 •Led 8–15 women in weekly Self-Esteem Group. Curriculum is divided in to three main sections, which in total comprise 36 different opportunities for discussions in self-awareness, relationship problem solving and developing skills for success. •Led 17-week program for women affected by alcoholism and substance abuse. Women can be in recovery and/or have partners affected by substance abuse or, they may have gown up in families where abuse was present. In some instances, their children have been removed from the home. D.O.V.E., Inc. Quincy, MA Board Member 2012-2017 Attended monthly board meetings to assist in direction and stewardship of the organization. Recruited additional board members and participated in fundraising events Group Leader - Volunteer 2006-2009 •Co-led weekly women’s domestic violence education group •Led weekly Self-Esteem Group at D.O.V.E. shelter •Co-led 12-week Self-Esteem Boston group at D.O.V.E Outreach Center for D.O.V.E. clients Development Assistant -Volunteer 2005-2017 •Continued fundraising and development efforts on behalf of D.O.V.E. •For the past three years, have organized and assisted in running DIVAS DANCE, a very successful annual fundraising event Orleans Parish Prison New Orleans, LA 1975-1981 Assistant Administrator •Answered directly to the Criminal Sheriff of Orleans Parish Prison •Responsible for the programmatic needs of the jail •Wrote targeted grants for funding of training program such as job skill and drug intervention •Co-led weekly women’s group for female inmates Education Tulane University School of Social Work New Orleans, LA Masters of Social Work Mount St. Mary College Hooksett, NH Bachelor of Arts Most Recent Continuing Education Courses: •Trauma Informed Care 6/13 •Motivational Interviewing 6/13 •Domestic Violence 1/13 •Social Justice and Community Inclusion 4/13 Relevant Certification Work •Self Esteem Boston o Level 1: Skills for Success 2008 o Level 2: Coaching Clients to Move Forward 2009 o Level 3: Advanced Facilitation Skills 2009 o Body and Self Image 2010 •The Parenting Program of the Institute for Health and Recovery o Nurturing Families Through Recovery 2011 •Darkness to Lights Stewards of Children o Facilitator Training 2012 o Facilitator Reauthorization Training 2013 FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: The Commonwealth of Massachusetts Town of Brewster To Mary Jo Murphy We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of the Commonwealth, do hereby appoint you to the Human Services Committee for a 3-year term expiring June 30, 2026 Given at Brewster this 7th day of March 2022  Recorded A.D.   Attest:Town Clerk   Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 March 4, 2022 Robert M. Perry, P.E. P.O. Box 1517 East Dennis, MA 02641 RE: Private Use of Town Landing (Ellis) for Construction Access, Cape Cod Engineering Dear Mr. Perry; Permission to utilize the Town’s property at Ellis Landing for the purpose of gaining access to an over-sand beach route to the waterfront work site at the Condominium property. This approval is contingent upon: 1.Access from Ellis Landing shall be granted beginning at sunrise on Tuesday, March 8, 2022 to sunset, Friday, April 15, 2022 to use Ellis Landing Beach parking lot for the purpose of gaining access to an over-sand beach route to the waterfront work site at the Condominium property. The activity involves renovation of portions of the stone revetment along a 280ft length of the Ellis Landing Park Condominium coastline. The offsite activity involves the delivery via a beach route of various stone materials and sand by front end loader leaving from and returning to the Ellis Landing parking lot, traversing the sand flats. Activity within the parking lot of the Landing involves periodic delivery of materials with immediate lading of the materials to the work site; overnight parking of the rubber-tired front-end loader and the excavator. 2.The above dates are not subject to change. No extensions will be granted. 3.Permission extends to allow the above listed equipment to be stored on the Town’s property. The loader may be parked in the southeast corner of the parking lot. The excavator may be stored in the parking area but Cape Cod Engineering must ensure the protection of the pavement from the vehicle tracks. The Town warrants no protection or safety for unsupervised equipment or materials stored on Town property. 4.You are required to maintain access for shell fishermen/pick-up trucks to service their shellfish grants at Ellis Landing, as well as residents. 5.Prior to the use of the landing, a minimum six inch (6”) sand cover (exact depth to be determined at the site visit) must be spread over the asphalt pavement in order to protect the integrity of the asphalt. The sand cover, as well as the sand cover to be utilized for beach re-nourishment or to bury any fiber rolls or other permitted sub- Office of: Select Board Town Administrator surface stabilizing materials, shall be “Mason Grade” sand, compatible in color and texture to that material which naturally exists on the beach. No work is to be done within thirty-six inches (36”) of the edge of any catch basins, drains or groins. 6.Work shall be coordinated to take place during low tides in order to prevent vehicular equipment traffic over the drainage structures, pipes, groins and/or private property. 7.The contractor shall provide a certificate of insurance that shall certify valid liability insurance coverage in the minimum amount of $1,000,000 throughout the duration of the use of the landing. (received) 8.The contractor shall provide a $20,000 bank check or bond, to be held by the Town as financial assurance of performance and to cover the potential cost of reparations of any damage to the Town’s property. (received) 9.The contractor shall be required to take and provide photographs, taken prior to the start of any construction work, showing the pre-construction conditions of the parking and landing area and the public beach. These photos shall be submitted to the Conservation Department and the Selectmen’s Office. 10.All excess sand cover shall be cleared from the landing upon completion of the work and utilized to restore base-line beach profiles, if doing so would be consistent with the Order of Conditions issued by the Conservation Commission in relation to this project. 11.The Town Administrator’s office (in addition to the Conservation Commission Office and DPW) shall be notified when “on-site” phase meetings are scheduled. Advance notice of a minimum of 24 hours shall be provided to the Selectmen/Town Administrator’s Office, the Conservation Commission and the DPW prior to staging and commencement of work. At least one representative from the Town should meet the contractor on-site, prior to commencement to ensure adequate coordination. Please call me at 508-896-3701, x 1129, if you have any questions or need to relay any important information about this project. Sincerely, Conor Kenny Conor Kenny Project Manager Cc: Chris Miller, Director of Natural Resources Noelle Aguiar, Conservation Administrator Griffin Ryder, DPW Superintendent Jimmy Jones, DPW Foreman Julie Domonkos – Ellis Landing Park Condominium 10 Presidential Way • Woburn, MA 01801 • 781.926.4500 Office • 781.926.4545 Fax • www.americantower.com TOWN OF BREWSTER January 13, 2022 2198 MAIN STREET BREWSTER, MA 02631 REQUEST FOR CONSENT TO SUBLEASE* AND APPROVAL OF PROPOSED INSTALLATION OF EQUIPMENT SITE NUMBER SITE NAME PROJECT NUM. CUSTOMER** 371820 Brewster MA 13729495 DISH WIRELESS L.L.C. SITE ADDRESS GROUND AGREEMENT #26 Freemans Way Industrial Park Brewster, Massachusetts 02631-2688 Indenture of Lease dated January 9, 1989 (as amended) * the transaction contemplated may be a sublease, sub-sublease, license, or other form of conveyance whereby DISH WIRELESS L.L.C. is entering into an agreement to use this site. ** any reference to DISH WIRELESS L.L.C. includes one or more of its related entities. Dear Landlord: We, MD7, are assisting American Tower in the management of this site, including requesting consent from landlords on behalf of American Tower when such consent is required. We are writing to request your consent to a proposed sublease to DISH WIRELESS L.L.C. at this site. Since DISH WIRELESS L.L.C. will be a new customer at the site, we are required to get your written consent to this sublease per the ground agreement. We are also requesting your approval of the proposed equipment installation by DISH WIRELESS L.L.C., at this site. Also, included for your convenience are the related Construction Drawings. As wireless coverage demands continue to change, providers routinely expand their networks by placing equipment on new towers. Below are a few answers to frequently asked questions we receive from landlords on this type of project: • All work will take place within the existing compound and on the existing tower. • The overall appearance of the tower will remain similar. • The addition of DISH WIRELESS L.L.C.’s equipment at a different height than existing carrier(s)’ equipment will not change the overall height of the tower. • The obligations and responsibilities of American Tower under the ground agreement are still in full force and effect. If you could please consent to this sublease by signing this letter below and returning it to my attention, either by mail or email, I would appreciate it. American Tower values our relationship with you so if there are any questions pl ease do not hesitate to contact me directly. Thank you for your time. Page 2 of 2 Sincerely, Amar Alhakim Lease Consultant, MD7 E: aalhakim@md7.com | P: 858.754.2153 Consent I consent to the proposed sublease* to DISH WIRELESS L.L.C. and approve of the proposed installation of equipment at the site referenced above. Signature:______________________________________________ Date:___________________ Print Name: Title: REQUEST FOR CONSENT TO SUBLEASE AND APPROVAL OF PROPOSED INSTALLATION OF EQUIPMENT Brewster MA / 371820 ATC Project 13729495 DISH WIRELESS L.L.C. collocation <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 T-1 SHEET INDEX VICINITY MAP 11"x17" PLOT WILL BE HALF SCALE UNLESS OTHERWISE NOTED GENERAL NOTES SITE PHOTO SCOPE OF WORK UNDERGROUND SERVICE ALERT - 811 DIG SAFE UTILITY NOTIFICATION CENTER OF MASSACHUSETTS (888) 344-7233 WWW.DIGSAFE.COM DISH WIRELESS, L.L.C. SITE ID: BOBOS00004B DISH WIRELESS, L.L.C. SITE ADDRESS: #26 FREEMANS WAY INDUS. PARK BREWSTER,MA 02631 MASSACHUSETTS CODE COMPLIANCE DIRECTIONS SITE INFORMATION PROJECT DIRECTORY · · · · · · · · · · · · · · · · · <<w=175; h=175; n=BLANK - SIG; a=11>>XXXXXXXXXXXXXX X X X X X A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 A-1 2 31 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 A-2 1 3 2 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 A-3 1 2 4 53 <<w=175; h=175; n=BLANK - SIG; a=11>> 1 4 7 2 5 8 3 6 9 A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 A-4 <<w=175; h=175; n=BLANK - SIG; a=11>> 1 4 7 2 5 8 3 6 9 A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 A-5 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 A-6 1 4 7 2 5 8 3 6 9 <<w=175; h=175; n=BLANK - SIG; a=11>>XXXXXXXXXXXXXX X X X X X A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 E-1 2 31 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 E-2 1 1 4 7 2 5 8 3 6 9 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 E-3 LOAD SERVED VOLT AMPS (WATTS) L1 L2 TRIP CKT #PHASE LOAD SERVED VOLT AMPS (WATTS) L1 L2 TRIPCKT # 2 1 3 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 G-1 1 2 3 ” <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 G-2 3 6 1 4 2 5 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 G-3 1 4 7 2 5 8 3 6 9 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 RF-1 1 2 3 4 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 GN-1 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 GN-2 <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 GN-3 · · · · · · · <<w=175; h=175; n=BLANK - SIG; a=11>> A.T. ENGINEERING SERVICE, PLLC 3500 REGENCY PARKWAY SUITE 100 CARY, NC 27518 PHONE: (919) 468-0112 GN-4 “ ” ’ ” Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Erika Mawn, Executive Assistant Date: March 4, 2022 RE: Facility Use Applications We have three applications for use of Drummer Boy Park to host arts and crafts festivals throughout the summer. All applications have been reviewed by various departments and their feedback is outlined in this memo. All feedback/comments will be shared with the applicant. The Town Administration office will communicate with the Director of the DPW and the Manager of Facilities to plan for these events. By the Bay Fine Arts & Craft shows is requesting use of the fields at Drummer Boy Park for a total of 5 events. The dates of the events are: May 28th & May 29th, July 1st, 2nd & 3rd, July 30th & 31st, September 2nd, 3rd & 4th and October 8th & 9th. The time of these events will be from 10am – 5pm and the expected number of attendees over the weekends will be over 1,000 with about 200 people expected at one time. There is no request for special equipment needed. By the Bay Fine Arts & Craft Shows have been hosting events at Drummer Boy Park for over 10 years. Kaleidoscope is requesting use of the fields at Drummer Boy Park for a total of 3 events. The dates of the events are July 16th & 17th, August 6th & 7th, and September 10th & 11th, 2022. The time of these events will be from 7am – 6pm and the expected number of people is 75 at one time with up to 25 vendor tents. There is no request for special equipment. This is the first time that Kaleidoscope is requesting to use Drummer Boy Park. Castleberry Fairs & Festivals is requesting use of the Drummer Boy Park fields and electrical services for 2 events. The event dates are July 22nd, 23rd & 24th and August 26th, 27th & 28th, 2022. The total number of expected attendees is 2,500 over the course of each event with a maximum of 150 persons at one time. Castleberry Fairs & Festivals has been hosting events at Drummer Boy Park for several years. Below, please find feedback from department heads for the above events. Building Department: Any single tent exceeding 400 SF requires a tent permit application. This includes smaller tents conjoined to create a larger unit exceeding 400 SF. Planning Department: No Comments Natural Resources Department No issues with these events. Town Administration: They should have a police detail; please consult with Police Department. They will need to provide port-a-johns for the event. They should ask their vendors to be responsible for their own trash removal. Any serving of food/food vendors needs to be permitted through the Board of Health. They may also need a Hawker and Peddlers through the Select Board. No vehicles are to transverse across the paved walking paths. They need to work with DPW ahead so that we can put up traffic measures near the walking paths. They need to work with facilities regarding water and electric usage. The sale of single use plastic bottled water is prohibited on town property. Fire Department: All tents shall have a permanently affixed label indicating appropriate fire retardant ratings. Multiple tents placed side by side shall have a 12 ft. fire break clearance on all sides for every 700 square feet of tent (Ex. When seven 10’ x 10’ (or greater) tents are placed side by side there shall be a 12’ break every 700’ or less dependent on size of tent. Parked vehicles or internal combustion engines such as generators shall not be located closer than 20 feet to any tent or membrane structure 400 sq ft or more and/or multiple tents placed side by side with an aggregate area of 700 sq ft. For the purpose of determining required distance, support ropes and guy wires shall be considered as part of the temporary membrane structure or tents. Access to field vendors by fire department vehicles shall not be blocked. All lanes in between tents shall be no less than 12' in width. No parking on interior roads shall be permitted. Police Department: All applicants should be advised that if there are impacts to traffic flow on Route 6A, a police detail may be required. Health Department: If food vendors will be participating in the event, they will need to follow up with the Health Department for proper permitting. Archive d: Wednesday, March 2, 2022 4:24:25 PM From: Robert Harrington Se nt: Fri, 25 Feb 2022 19:22:42 +0000ARC To: selectboardmeeting Cc: Building; Orry Osinga Subje ct: Waived building permit fee for repairs to Captain's Golf Course @ 1000 Freemans Way Se ns itivity: Normal Attachme nts : Waiver Policy.pdf; Good afte rnoon, I am e mailing you to re que st that the building permi t fee for insurance cl aim repai rs to the Captains Golf Course be waive d. Bl uSky Re storati on wi l l be re pairi ng water damage s to the bal l room at the golf course . Our work will i ncl ude insulation and pl aster i n the effected ce i l i ng and wal l s as we l l as some inte rior millwork, pai nting, and repl acement carpe ting. I am told the pe rmit fe e woul d normally be $970 i n thi s case . Pl e ase advi se at you e arl i e st convenience on the status of the fee wai ver. We i ntend to start re pairs ri ght away. Thank you for your ti me , Robe rt Harrington, Project Director BluSk y Res toration Contractors, LLC • 6 Commerc e W ay , Carver, MA 02330 t 888.732.8453 c 781.824.5555 • goBluSky.com 24/7 Eme rge ncy Dispatch Line: (800) 266-5677 DI SCLAIMER: This message and accompanying documents are covered by the Electronic Communications Priv acy Act and contains information intended for the specified individual(s) only. This information is confidential. I f y ou are not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that you hav e received this document in error and that any review, dissemination, copying, or the tak ing of any action based on the contents of this information is strictly prohibited. If you have received this communication in error, please notify the sender immediately by e-mail, and delete the original message. Archive d: Wednesday, March 2, 2022 4:24:55 PM From: TROY THOMAS Se nt: Tue, 1 Mar 2022 16:30:19 To: Erika Mawn Subje ct: Permit waiver Se ns itivity: Normal Erika, I am requesting a permit waiver for 1673 Main Street Council on Aging. My application has been approved from building department. Please let me know if I need to attend a meeting or i f the town administrator can make the decision. Sincerely, Troy Thomas. Thomas Home Improvements 508-328-1635 Archive d: Wednesday, March 2, 2022 4:23:39 PM From: Ellen O'Donnell Se nt: Fri, 25 Feb 2022 17:09:46 To: Erika Mawn Subje ct: Date change for Snowy Owl Paint night Se ns itivity: Normal Hi Erika! I needed to change the night for the paint night we received the wine permit for from March 24 to the new date of March 30. Would you be able to relay that info and issue a new permit? Please let me know if this is okay! Thank you Ellen -- Ellen O'Donnell \u10086 ? Events Coordinator www.socoffee.co / @snowyowlcoffee Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Recreation Department Date: February 28, 2022 RE: 2022 Surplus Items The Recreation Department would like to declare the following items for surplus. Specifically for disposal at the Brewster Recycling Center, as they are of no real value. Broken digital score board (portable) Broken archery case Old air conditioner – window unit Various outdated baseball equipment (pitching rubber, bases, bats, helmets) Thank you for your consideration, Mike Gradone Recreation Director Town of Brewster Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: DPW Date: 3/1/2022 RE: 2022 Surplus Items DPW is requesting to surplus the following items for Govdeals: 1989 John Deere 644 Loader in inoperable condition including all matching attachments and extra parts removed from service approx. 10/2/2019 2007 Chevrolet Silverado in running condition previously used as master mechanics truck up until approx. 3/1/2021 2014 Ford Explorer in running condition originally from PD then to town hall 2014 Ford Explorer in running condition originally from PD the to town hall 2011 Ford E350 van in running condition originally from COA then to Rec dept 8-foot plow used for spare parts DPW is requesting to surplus the following item for disposal: One lot of used tires and wheels that a past their DOT useable date DPW is requesting to transfer the following item: 2012 Chevrolet Silverado from the Water Dept to Town Hall //11111111110 TOWN OF BREWSTER KAYAK- CANOE-SUP RACK REGULATIONS ANNUAL APPLICATION Requirements: a) The Town of Brewster requires a current kayak/canoe/standup paddle board (SUP) rack permit for any vessel stored on the Town owned racks. Fees: a)$25 per year (May 15-November 15) b)Submit a separate check per application Permits: a) Annual permits are issued for Paines Creek, Mants Landing, Saints Landing, Uppermill Pond, Sheep Pond, and Long Pond. Applications: a)Applications will be accepted between January 1 and March 1 on the Department's web-page at https://www.brewster-ma.gov or for pick-up in the Conservation Office located at 1657 Main Street. b)Each application must have its own application fee (cannot use one check for multiple applications) c) Maximum of three (3) applications per household per kayak storage area. d) Duplicate vessel applications are prohibited. Limit of one (1) application per vessel per kayak storage area. Terms of use: a)Only one (1) vessel is permitted to occupy a rack space. b)Available May 15 — November 15 c)Storage is only permitted in approved designated areas. d)No storage of other beach equipment i.e., umbrellas, beach toys, beach chairs, etc. Occupancy Requirements: a)With limited space at each location, rack space must be actively used. b)Starting on July 1, any rack left empty for 14 continuous days or more will forfeit their rack space to the next person on the wait list. Suitable Vessel: a)A vessel that measures less than or equal to: 17 feet long, 39 inches wide and 24 inches high. b)A kayak that, in the opinion of the Harbormaster, does fit within the designated rack space or does not impair the use of the rack by other permit holders, or does not negatively impact natural resources, or does not exceed the structural capacity of the rack. Stickers: a)Must be current b)Must match the rack number and location c)Must be visible Selection Process: a)A computer-generated random selection process from all the applications received by March 1 will take place at the Department of Natural Resource office to fill the rack spaces. b)Successful applications will be sent their permit sticker with the location and assigned rack number. c)This number will correspond with a number on the rack, designating the applicants rack location. d)If all spaces are not filled using the random selection process, additional spaces will be filled on a first come first served basis starting with any current waiting list. Waiting List: a)When all rack spaces are filled, a wait list will be established using the same random selection process. b)The wait list is for a calendar year only; spaces will be filled the following year using the same random selection process described above. Responsibilities: a)The Town of Brewster shall not be responsible for any lost or damaged vessels stored on Town racks. b)The Town shall not be responsible for any injuries resulting from the raising or lowering of these vessels onto Town racks. c)Vessel owners/operators will be held responsible for any damage caused by them or their vessels. Permit Inspections: a) The Harbormaster or Assistant Harbormaster may, at any time inspect any vessel stored on these racks and remove any vessel that does not have a current permit or expired permit. Non-permitted Vessel: a)Any vessel that is not in compliance with these regulations will be tagged with a violation notice, stating the date, nature of violation and DNR contact information. b)Efforts will be made to notify the vessel owners. c)If no action is taken within 48 hours of the initial notice, the vessel will be removed and stored at the DNR office. Abandoned Vessel: a)Any vessel that is left on rack outside of the permitted dates without the permission of the Harbormaster, will be tagged with a violation notice, stating the date, natural of violation and DNR contact information. b)Efforts will be made to notify the vessel owners. c)If no action is taken after 48 hours of the initial notice, the vessel will be removed and stored at the DNR office. Vessel Storage: a)Any vessel removed will be held at the Harbormaster's office until the owner has been notified, vessel is claimed, or for one (1) year at which time the vessel is considered an abandoned vessel and may be disposed of in the best interest of the Town. TOWN OF BREWSTER KAYAK- CANOE-SUP RACK BI-WEEKLY REGULATIONS ' Requirements: a) The Town of Brewster requires a current kayak/canoe/standup paddle board (SUP) rack permit for any vessel stored on the Town owned racks. Fees: a)$25 for two week slots (May -September) b)Submit a separate check per application Permits: a) Bi-weekly permits are issued for Paines Creek Applications: a)Applications will be accepted between January 1 and March 1 on the Department's web-page at http://www.brewster-ma.gov or for pick-up in the Conservation Office located at 1657 Main Street. b)Each application must have its own application fee (cannot use one check for multiple applications) c)Applicants are limited to one (1) two-week period per season. Terms of use: a)Only one (1) vessel is permitted to occupy a rack space. b)Available May — September c)Storage is only permitted in approved designated areas. d)No storage of other beach equipment ie. umbrellas, beach toys, beach chairs, etc. e)Boats must be removed on the last day to allow the next applicant access to their spot. Suitable Vessel: a)A vessel that measures less than or equal to: 17 feet long, 39 inches wide and 24 inches high b)A kayak that, in the opinion of the Harbormaster, does fit within the designated rack space or does not impair the use of the rack by other permit holders, or does not negatively impact the natural resources, or does not exceed the structural capacity of the rack. Stickers: a)Must be current b)Must match the rack number and location c)Must have the correct 2-week period d)Must be visible Selection Process: a) Bi-weekly rack spaces are issued on a first come first serve basis. Waiting List: a) When all rack spaces are filled, a wait list will be established using the same random selection process. The wait list is for a calendar year only; spaces will be filled the following year using the same random selection process described above. Brewster Natural Resources 1657 Main St. Brewster. MA 02631 508-896-4546 Responsibilities: a)The Town of Brewster shall not be responsible for any lost or damaged vessels stored on Town racks. b)The Town shall not be responsible for any injuries resulting from the raising or lowering of these vessels onto Town racks. c)Vessel owners/operators will be held responsible for any damage caused by them or their vessels. Permit Inspections: a) The Harbormaster or Assistant Harbormaster may, at any time inspect any vessel stored on these racks and remove any vessel that does not have a current permit or expired permit. Non-permitted Vessel: a)Any vessel that is not in compliance with these regulations will be tagged with a violation notice, stating the date, nature of violation and DNR contact information. b)Efforts will be made to notify the vessel owners. c)If no action is taken within 48 hours of the initial notice, the vessel will be removed and stored at the DNR office. Abandoned Vessel: a)Any vessel that is left on rack outside of the permitted dates without the permission of the Harbormaster, will be tagged with a violation notice, stating the date, nature of violation and DNR contact information. b)Efforts will be made to notify the vessel owners. c)If no action is taken within 48 hours of the initial notice, the vessel will be removed and stored at the DNR office. Vessel Storage: a) Any vessel removed will be held at the Harbormaster's office until the owner has been notified, vessel is claimed, or for one (1) year at which time the vessel is considered an abandoned vessel and may be disposed of in the best interest of the Town. Brewster Natural Resources 1657 Main St. Brewster. MA 02631 508-896-4546 Dear Select Board and Planning Board, I am applying for the vacant seat on the Planning Board ahead of running for a 5 year term on the same. I am interested in the position as a lifelong Cape Cod resident and a long term, year round Brewster resident, for the purpose of being socially involved in the future of Brewster. I have a vested interest in the long term future of Brewster as I run a successful small business as well as raising two children here. I think it is very important for small businesses and all of Brewster's residents to have a voice in Brewster's future, as well as the impact of its development. I know the struggles for both the members of the board as well as its applicants as I have been an applicant in the past and friends of board members. I hope you will consider me as a good fit for the future of the board. Sincerely, Alex Wentworth Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Update on Short-term Public Access to Sea Camps Properties DATE: March 4, 2022 Following our guided tours of the Bay property in December and while long-term planning for both properties is set to get underway this spring, Town staff have been working to determine the extent to which we will be able to expand public access to the Sea Camps properties starting this summer. At this time, we are proposing to open the Bay property to Brewster residents for beach access only by July 1, 2022. To accommodate parking demands in a safe and structured manner, we plan to convert the existing tennis courts adjacent to the coastal dune to a parking lot which will accommodate approximately 50 vehicles. The Town has hired Coastal Engineering to design and permit the project. We anticipate developing plans for submission of a formal Notice of Intent (NOI) to the Conservation Commission by later this month. We will share those plans as soon as they are available. That permitting process will likely take until early May to complete, leaving approximately 7 weeks to finish all work prior to opening. DPW will do some of the work in-house to minimize costs and expedite completion. Given the compressed timeline for completion, we submitted a Request for Determination of Applicability (RDA enclosed) this week seeking approval to remove two existing structures to the west of the tennis courts where we intend to extend the existing access road down to the tennis courts. This matter will be taken up by the Conservation Commission at their March 8 meeting. If approved, this work could be done by a private contractor before the NOI is approved. The Recreation Department plans to hire several additional seasonal employees who will check resident beach stickers at the main gate, which will remain closed at all times. The parking lot will be open to residents 7 days/week in July & August from 8AM until 8PM. Gatekeepers will only admit as many vehicles as can be accommodated in the new parking lot. When that lot is full, a sign will be posted on 6A to alert residents. Vehicles will not be permitted to enter through the gate after 6PM. To Office of: Select Board Town Administrator minimize risk and liability to the Town, all vehicles must be removed by 8PM or will be towed. As previously discussed, the Town plans to use up to $150k in available ARPA funds to pay for the one-time expenses and operating costs associated with opening this beach area to residents for this summer. We will determine long-term public access and parking solutions at this site through the comprehensive planning process. In the meantime, we believe this plan will meet our goal of providing access to one of the most critical amenities of this property for the next several years. In addition to beach access, the Town also plans on hosting several events on the Bay property this summer. The Recreation Department is looking to hold at least two movie nights and a Touch-a-Truck event. We are also hoping to have the Brewster band perform on a Friday or Saturday evening. We will have at least two events in both July and August. We will announce details about these events in the coming weeks. We examined the possibility of opening the outdoor swimming pool to residents this summer but are unable to move forward with that offering at this time due to staffing, financial, and logistical concerns. However, we are hopeful that we will be able to open the pool to residents by Summer 2023. AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN THE TOWN OF BREWSTER, MASSACHUSETTS AND Coastal Engineering FOR Surveying, Engineering & Permitting Services for the Cape Cod Sea Camps THIS AGREEMENT made this 24th day of February between Coastal Engineering with a usual place of business at 260 Cranberry Highway Orleans MA 02653, hereinafter called the “ENGINEER,” and the Town of Brewster, MA, acting by its Town Administrator, with a usual place of business at 2198 Main Street, Town Hall, Brewster MA 02631 hereinafter called the “TOWN”. The ENGINEER and the TOWN, for the consideration hereinafter named, agree as follows: 1. Scope of Work The ENGINEER shall perform the work set forth in the Scope of Services attached hereto as Exhibit A. 2. Contract Price The TOWN shall pay the ENGINEER for services rendered in the performance of this Agreement a lump sum of ($20,200.00) Seventeen Thousand Dollars and 00 cents plus reimbursable expenses. The amount to be paid to the ENGINEER shall not exceed ($20,200.00) without the prior written consent of the TOWN. 3. Commencement and Completion of Work A. This Agreement shall commence on February 24, 2022 and shall expire on July 15, 2022, unless terminated sooner in accordance with this Agreement. B. Progress and Completion: ENGINEER shall commence work promptly upon execution of this Agreement and shall prosecute and complete the work regularly, diligently and uninterruptedly at such a rate of progress as will insure completion in a timely manner. 4. Performance of the Work The ENGINEER shall supervise and direct the Work, using his best skills and attention, which shall not be less than such state of skill and attention generally rendered by the engineering/design profession for projects similar to the Project in scope, difficulty and location. Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf A. Responsibility for the Work: (1) The ENGINEER shall be responsible to the TOWN for the acts and omissions of his employees, subcontractors and their agents and employees, and other persons performing any of the Work under a contract with the ENGINEER. Consistent with the standard of care referenced above, the ENGINEER shall be responsible for the professional and technical accuracy for all work or services furnished by him or his consultants and subcontractors. The ENGINEER shall perform his work under this Agreement in such a competent and professional manner that detail checking and reviewing by the TOWN shall not be necessary. (2) The ENGINEER shall not employ additional consultants, nor sublet, assign or transfer any part of his services or obligations under this Agreement without the prior approval and written consent of the TOWN. Such written consent shall not in any way relieve the ENGINEER from his responsibility for the professional and technical accuracy for the work or services furnished under this Agreement. (3) All consultants must be registered and licensed in their respective disciplines if registration and licensor are required under the applicable provisions of Massachusetts law. (4) The ENGINEER and all consultants and subcontractors shall conform their work and services to any guidelines, standards and regulations of any governmental authority applicable to the type of work or services covered by this Agreement. (5) The ENGINEER shall not be relieved from its obligations to perform the work in accordance with the requirements of this Agreement either by the activities or duties of the TOWN in its administration of the Agreement, or by inspections, tests or approvals required or performed by persons other than the ENGINEER. (6) Neither the TOWN's review, approval or acceptance of, nor payment for any of the work or services performed shall be construed to operate as a waiver of any rights under the Agreement or any cause of action arising out of the performance of the Agreement. B. Deliverables, Ownership of Documents: One (1) reproducible copy of all drawings, plans, specifications and other documents prepared by the ENGINEER shall become the property of the TOWN upon payment in full therefor to the ENGINEER. Ownership of stamped drawings and specifications shall not include the ENGINEER's certification or stamp. Any re-use of such documents Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf without the ENGINEER's written verification of suitability for the specific purpose intended shall be without liability or legal exposure to the ENGINEER or to the ENGINEER's independent professional associates, subcontractors or consultants. Distribution or submission to meet official regulatory requirements or for other purposes in connection with the Project is not to be construed as an act in derogation of the ENGINEER's rights under this Agreement. C. Compliance With Laws: In the performance of the Work, the ENGINEER shall comply with all applicable federal, state and local laws and regulations, including those relating to workplace and employee safety. 5. Site Information Not Guaranteed; Contractor's Investigation The TOWN shall furnish to the ENGINEER available surveys, data and documents relating to the area which is the subject of the Scope of Work. All such information, including that relating to subsurface and other conditions, natural phenomena, existing pipes, and other structures is from the best sources at present available to the TOWN. All such information is furnished only for the information and convenience of the ENGINEER and is not guaranteed. It is agreed and understood that the TOWN does not warrant or guarantee that the subsurface or other conditions, natural phenomena, existing pipes, or other structures will be the same as those indicated in the information furnished, and the ENGINEER must satisfy himself as to the correctness of such information. If, in the opinion of the ENGINEER, such information is inadequate, the ENGINEER may request the TOWN's approval to verify such information through the use of consultants or additional exploration. In no case shall the ENGINEER commence such work without the TOWN's prior written consent. Such work shall be compensated as agreed upon by TOWN and ENGINEER. 6. Payments to the Contractor A. Cost incurred on this project shall be billed monthly on an hourly basis as outlined in the attached Scope of Services. Payment shall be due 30 days after receipt of an invoice by the TOWN. B. If there is a material change in the scope of work, the TOWN and the ENGINEER shall mutually agree to an adjustment in the Contract Price. C. If the TOWN authorizes the ENGINEER to perform additional services, the ENGINEER shall be compensated in an amount mutually agreed upon, in advance, in writing. Except in the case of an emergency, the ENGINEER shall not perform any additional services until such compensation has been so established. 7. Reimbursement Except as otherwise included in the Contract Price or otherwise provided for under this Agreement, the ENGINEER shall be reimbursed by the TOWN: (a) at 1.0 times the actual cost to Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf the ENGINEER of consultants retained to obtain information pursuant to Article 5 hereof or otherwise. No such reimbursement shall be made unless the rates of compensation have been approved, in advance, by the TOWN; (b) at 1.0 times the actual cost of additional or specially authorized expense items, as approved by the TOWN. 8. Final Payment, Effect The acceptance of final payment by the ENGINEER shall constitute a waiver of all claims by the ENGINEER arising under the Agreement. 9. Terms Required By Law This Agreement shall be considered to include all terms required to be included in it by the Massachusetts General Laws, and all other laws, as though such terms were set forth in full herein. 10. Indemnification A. General Liability: The ENGINEER shall indemnify and hold harmless the TOWN from and against any and all claims, damages, losses, and expenses, including attorney's fees, to the extent arising out of the performance of this Agreement and to the extent the same relate to matters of general commercial liability, when such claims, damages, losses, and expenses are caused, in whole or in part, by the negligent or wrongful acts or omissions of the ENGINEER or his employees, agents, subcontractors or representatives. B. Professional Liability: The ENGINEER shall indemnify and hold harmless the TOWN from and against any and all claims, damages, losses, and expenses, including attorney's fees, arising out of the performance of this Agreement and to the extent the same relate to the professional competence of the ENGINEER's services, when such claims, damages, losses, and expenses are caused, in whole or in part, by the negligent acts, negligent errors or omissions of the ENGINEER or his employees, agents, subcontractors or representatives. 11. Insurance A. The ENGINEER shall at his own expense obtain and maintain a Professional Liability Insurance policy for errors, omissions or negligent acts arising out of the performance of this Agreement in a minimum amount of $1,000,000.00. B. The coverage shall be in force from the time of the agreement to the date when all construction work for the Project is completed and accepted by the TOWN. If, however, the policy is a claims made policy, it shall remain in force for a period of six (6) years after completion. Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf Since this insurance is normally written on a year-to-year basis, the ENGINEER shall notify the TOWN should coverage become unavailable. C. The ENGINEER shall, before commencing performance of this Agreement, provide by insurance for the payment of compensation and the furnishing of other benefits in accordance with M.G.L. c.152, as amended, to all its employees and shall continue such insurance in full force and effect during the term of the Agreement. D. The ENGINEER shall carry insurance in a sufficient amount to assure the restoration of any plans, drawings, computations, field notes or other similar data relating to the work covered by this Agreement in the event of loss or destruction until the final fee payment is made or all data are turned over to the TOWN. E. The ENGINEER shall also maintain public liability insurance, including property damage, bodily injury or death, and personal injury and motor vehicle liability insurance against claims for damages because of bodily injury or death of any person or damage to property. F. Evidence of insurance coverage and any and all renewals substantiating that required insurance coverage is in effect shall be filed with the Agreement. Any cancellation of insurance, whether by the insurers or by the insured, shall not be valid unless written notice thereof is given by the party proposing cancellation to the other party and to the TOWN at least fifteen days prior to the intended effective date thereof, which date shall be expressed in said notice. G. Upon request of the ENGINEER, the TOWN reserves the right to modify any conditions of this Article. 12. Notice All notices required to be given hereunder shall be in writing and delivered to, or mailed first class to, the parties' respective addresses stated above. In the event that immediate notice is required, it may be given by telephone or facsimile, but shall, to the extent possible, be followed by notice in writing in the manner set forth above. 13. Termination A. The TOWN shall have the right to terminate this Agreement in the event of a failure of the ENGINEER to comply with the terms of the Agreement. Such termination shall be effective upon seven days' notice to the party in default and the failure within that time of said party to cure its default. B. The TOWN shall also have the right to terminate the Agreement without cause, upon ten (10) days' written notice to the ENGINEER. In the event that the Agreement is terminated pursuant to this subparagraph, the ENGINEER shall be Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf reimbursed in accordance with the Agreement for all work performed up to the termination date. C. By written notice to the TOWN, the ENGINEER may terminate this contract: (1) if the Town, within sixty (60) days following the TOWN’s receipt of the written notice of any default by the TOWN under the contract, shall have failed to remove such default. Upon any such termination by the ENGINEER, all compensation and reimbursement payable to the ENGINEER in accordance with the contract, up to and including the date of termination, shall be paid to the Designer by the Town. No amount shall be allowed for anticipated profit on unperformed services. 14. Miscellaneous A. Assignment: The ENGINEER shall not assign or transfer any of its rights, duties or obligations under this Agreement without the written approval of the TOWN. B. Governing Law: This Agreement shall be governed by and construed in accordance with the law of the Commonwealth of Massachusetts. C. Section 44 of the Green Communities Act of 2008 (Acts 2008, Chapter 169) created section 14 of G.L. c. 25A, which authorizes a state agency, building authority or local governmental body (“public entity”) to contract directly with their gas or electric utility supplier for “energy conservation projects” having a “total project cost” of $100,000 or less. The spirit of G.L. c.25A, §14 is to provide a limited exemption from the competitive requirements of the public construction bid laws for energy conservation projects with a total project cost of $100,000 or less. G.L. c. 149, the public building construction law, and G.L. c. 30, §39M, the public works construction law, do not apply to contracts entered into under G.L. c. 25A, §14. IN WITNESS WHEREOF, the parties hereto have set their hands and seals, the TOWN by its authorized representative who, however, incurs no personal liability by reason of the execution hereof or of anything herein contained, as of the day and year first above written. Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf February 24, 2022: By: _________________________________ Name: _______________________________ Type or Print Title: ________________________________ TOWN OF BREWSTER: By: _________________________________ Peter Lombardi, Town Administrator CERTIFICATION OF AVAILABILITY OF FUNDS In accord with General Laws, Chapter 44, §31C, this is to certify that an appropriate in the amount of this contract is available therefor. By: Mimi Bernardo, Finance Director ($20,200.00) 519856/KOPE/0003 David J Michniewicz Project Manager 001-1222-5240-1000 2 Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf 260 Cranberry Highway Orleans, MA 02653 508.255.6511 P 508.255.6700F Orleans | Sandwich | Nantucket coastalengineeringcompany.com AUTHORIZATION FOR PROFESSIONAL SERVICES To: Town of Brewster Attn: Peter Lombardi, Town Administrator 2198 Main Street (Route 6A) Brewster, MA 02631 VIA EMAIL: plombardi@brewster-ma.gov Date: 02/17/2022 02/23/2022 Proposal No. C16845.xx Project: Surveying, Engineering, and Permitting Services T: 508-896-3701 x1134 Location: Cape Cod Sea Camps 3057 Main Street Brewster, MA Assessor’s Map: 8, Parcel: 8 Coastal Engineering Company, Inc. (CEC) will perform the following professional services relating to the referenced project. Fixed Fee: See Attached Scope of Services SCOPE OF SERVICES: PLEASE SEE ATTACHED SCOPE OF SERVICES DJM/kvp No Deposit Required SUBJECT TO TERMS AND CONDITIONS ON REVERSE SIDE AUTHORIZED FOR COASTAL ENGINEERING: We are proceeding with service(s) noted as per your direction. Immediate notification in writing is required if you wish to alter this authorization. By: David J. Michniewicz, P.E. Civil Engineering Division Manager February 23, 2022 Please execute this agreement authorizing us to proceed. No services will be performed until you return this agreement with authorization in writing. AUTHORIZED BY CLIENT: Signature Date Printed Name and Title This document will become our original agreement. Acceptance of this agreement by signature authorizes COASTAL ENGINEERING to proceed as described. This proposal expires in 90 days if not signed by both parties. PLEASE SIGN AND RETURN ONE COPY D:\PROPOSALS\1HOLD\2022\_CIVIL DIVISION\Town of Brewster 2022-02-23 APS.docx Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf STANDARD CONDITIONS FOR ENGAGEMENT FIXED FEE PROPOSAL January 1, 2019 COMPENSATION FOR ENGINEERING SERVICES: Coastal Engineering Co., Inc. (CEC) bases its compensation for engineering services for this project on the fee given for the project. CLIENTS are advised that Additional Services requested beyond the Scope covered by the fee proposal or change orders attached thereto will be based upon the time input according to our current hourly fee rate schedule. Fee proposals for professional services are prepared to the best of our ability based on facts available at the time of submission. TRANSPORTATION: Time and travel expenses incurred, when travel is in the interest of the project, will be charged for in accordance with CEC’s fee schedule. SUBCONTRACT SERVICES: CEC may engage subcontractors and/or other professionals to perform required services such as soil borings, drilling, construction, etc. That subcontractor’s charge plus a service charge will be added to CEC's fee. REIMBURSABLE EXPENSES: Expenses will be billed at CEC's cost plus a service charge. Examples of expenses ordinarily charged to CLIENT are printing and reproduction, special fees, permits, and licenses. PAYMENT: Invoices will be rendered monthly or as work progresses. Invoices are due and payable upon receipt. Amounts over 30 days past due are subject to a service charge of 1.5% per month (18% annually). The CLIENT agrees to pay reasonable attorney’s fees and any collection fees incurred in the collection of any amount owed hereunder and not paid when due. CEC shall have all rights available to it pursuant to M.G.L. Chapter 254 to file a lien on the property for which CEC provided services hereunder. CHANGE OF SCOPE: If, during the performance of services under this Agreement, a change in the Scope of Services is requested on the basis of an oral or written order by the CLIENT or CLIENT's Agent, or is required in CEC's sole discretion by circumstances to address contingencies, or CLIENT requests revisions of the plans, CEC will perform such additional services in accordance with its fee schedule. CEC reserves the right, at its discretion, to issue a Change Order to this Agreement. However, a Change Order is not required prior to rendering such services and the CLIENT agrees to pay for such additional services. SUSPENSION OF SERVICES: If the CLIENT fails to make payment of invoices when due, CEC may suspend performance of services under this Agreement. In the event of a suspension of services, CEC shall have no liability to the CLIENT for delay or damage caused by such suspension of services or for any consequential damages. TERMINATION PROVISION: This Agreement may be terminated by either party upon five (5) days written notice in the event of breach of performance of terms and conditions of this Agreement by the other party through no fault of the terminating party. CEC shall be compensated for services performed up to the time of termination. INSURANCE: CEC is covered by Worker’s Compensation Insurance and Public and Professional Liability Insurance. CEC will furnish certification upon request. RIGHT OF ENTRY: Unless otherwise agreed, the CLIENT furnishes right-of-entry on the land for CEC to make measurements, soil tests, or other required explorations. CEC will take reasonable precautions to minimize damage to the land from the use of equipment, but CEC has not included in its fee the cost of restoration from damage that may result from its operations. If CEC is required to restore the land to its former conditions, the cost of doing so will be added to its fee. OWNERSHIP OF DOCUMENTS: All documents, including original drawings, estimates, specifications, field notes, and data, are and shall remain the sole and exclusive property of CEC as instruments of service and CLIENT shall have no right to such documents. The CLIENT may, at his/her own expense obtain record prints of drawings, which the CLIENT will use solely in connection with the project to which this Agreement applies and not for the purpose of making subsequent extensions or enlargements thereto. All photographic documentation shall remain the property of CEC and may be used in marketing materials (electronic and print) unless otherwise specified by CLIENT. The CLIENT hereby consents to CEC’s use of the CLIENT’S name and general project description in marketing materials (electronic and print) unless otherwise specified by CLIENT. USE OF DOCUMENTS: Services performed and documents prepared by CEC under this agreement shall be for the benefit of CLIENT only and may not be relied upon by any third party(ies) unless specifically agreed to in advance by CEC and CLIENT. Any unauthorized use of the documents prepared by CEC or any use of the documents which is not in strict compliance with the documents shall be at the sole risk of the CLIENT or the unauthorized user and CEC shall have no liability for the misuse or unauthorized use of such documents. USE OF STAKES: CLIENT, CLIENT's contractor, or any third party may not use stakes or other markers set at the site by CEC before obtaining verification from CEC that the stakes or other markers were set for the intended purpose and are in place to the accuracy appropriate for the intended use. ELECTRONIC FILES: Electronic files are transmitted for informational purposes only and at the request of the CLIENT or CLIENT’s agent. CEC's official product is limited to its signed and sealed hard copy of plans, specifications, and/or studies. The CLIENT agrees to hold CEC harmless for any damages from inappropriate or illegal uses by third parties from any electronic transfer of information by CEC requested by the CLIENT or CLIENT’s agent. CONSTRUCTION SERVICES: On request, CEC can provide personnel to observe construction in order to ascertain that the construction, in general, is being performed in accordance with CEC's plans and/or specifications. CEC shall under no circumstances be a guarantor of any contractor’s means and methods of work and shall bear no responsibility with respect to the performance of such construction. The CLIENT and CLIENT’s agent will continue to be responsible for the accuracy and adequacy of all construction performed. INDEMNIFICATION AND LIMITATION OF LIABILITY: CEC agrees to indemnify and hold CLIENT harmless against damages and liability resulting from the negligent acts, errors, or omissions of CEC. The CLIENT agrees to limit CEC's liability, resulting from errors and/or omissions in engineering design information furnished to the CLIENT, to those portions of the design prepared by CEC and in an amount not to exceed CEC's fee. The CLIENT agrees to require a like limitation from any contractor engaged to perform work for which CEC has provided reports, plans, and/or specifications. The CLIENT shall further indemnify and hold CEC harmless from any liability resulting from the acts, errors, or omissions of the CLIENT or CLIENT’s agents, contractors, or assigns from any breach of this Agreement or from any unauthorized use of CEC’s documents or use of CEC’s documents other than as set forth in the Use of Documents section hereof Such indemnification shall include the cost of defense including without limitation attorney’s fees, arising in any way with claims connected with any such liability excepting only such liability as may arise out of CEC's sole negligence in performance of services. CLIENT agrees that any and all damages arising from negligent act, error, or omission shall be made against CEC directly and shall not be made personally against any of its directors, officers, agents, or employees. CONSEQUENTIAL DAMAGES: Notwithstanding any other provision hereof, CEC shall not be liable to the CLIENT for any incidental, indirect, or consequential damages arising out of or connected in any way to the services rendered hereunder, including, but not limited to, loss of use, loss of profit, loss of business, loss of income, or loss of reputation. STANDARD OF CARE: CEC's professional services will be performed in accordance with the generally accepted engineering practices, skill, and care used by similar members of the engineering profession practicing under similar circumstances at the same time and in the same locality. CEC makes no warranties, express or otherwise, in connection with CEC's services hereunder. Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf Town of Brewster February 23, 2022 SCOPE OF SERVICES 3057 Main Street Brewster, MA Task 1 – Limited Existing Site Conditions Survey and Base Plan Coastal Engineering Co., Inc. (CEC) will perform a limited field survey to obtain existing site conditions information in the vicinity of the existing tennis courts at the northerly end of the property, for use in preparing a site plan showing a proposed temporary parking lot at the tennis courts. • Pre-mark the site and arrange for Dig-Safe, water department, and private utility mark outs in the area of the survey. • Locate wetland resource areas. • Research at the Barnstable County Registry of Deeds and Town Hall. • Perform a limited field survey in the vicinity of the existing tennis courts at the north end of the property to establish survey control, locate existing buildings and site improvements, obtain lot topography, and locate wetland resource area boundaries and associated buffer zones as required for plan preparation. • Perform office computations and plot field data. • Prepare a limited existing site conditions base plan for use in designing a temporary parking lot plan. The base plan will show 1 foot contours and relevant spot grades, buildings, pavement, walls, fences, drainage structures, other salient features, wetland resource boundaries (i.e. edge of dune), and associated buffer zones. Note: This proposal assumes that suitable/accurate survey control (bounds, monuments) exists in close proximity to the subject parcel, that a suitable/accurate survey plan showing the subject parcel is available, and that this information is determined to be reliable for the basis of our survey. If these conditions do not exist, additional services and fees may be required to complete the described scope of services. Task 2– Proposed Site Plan CEC will prepare site and detail plans suitable for filing with the Brewster Conservation Commission and MassDEP. • Consult and coordinate with the Client. • Conduct soil testing for the design of stormwater management improvements (allowance for one-half day at site; Town to provide backhoe). • Analyze stormwater runoff and design stormwater management improvements associated with the proposed temporary parking lot. • Prepare a site plan showing the proposed temporary parking lot and access driveways, other associated site modifications, site regrading, and stormwater management improvements, and site coverage changes. • Prepare a drawing showing the details of the proposed site modifications, stormwater management components, and other site improvements. Note: This proposal does not include landscaping or mitigation/restoration planting plans. Task 3 – Permitting CEC will prepare and file a Notice of Intent application package with the Brewster Conservation Commission and MassDEP for the demolition of some existing buildings and site improvements within the proposed work area and construction of the proposed temporary parking lot, access driveways, and stormwater management improvements. CEC will also attend one Staff Review Meeting in connection with Planning Board review (no filing). • Prepare and file a Notice of Intent with the Brewster Conservation Commission and MassDEP. • Rough stake proposed project for viewing by the Conservation Commission. Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf Town of Brewster February 23, 2022 • Prepare for and provide engineering representation at the Conservation Commission hearing (allowance for two meetings). • Prepare for and provide engineering representation at a Staff Review Meeting in connection with Planning Board review (allowance for one meeting). Our Fixed Fee for the above outlined services is Twenty Thousand Two Hundred Dollars ($20,200.00) plus reimbursable expenses (certified mailing costs for abutter notifications). Doc ID: eb76af07268b473b6df2c8d223cf42902e399bbf Audit Trail Title File Name Document ID Audit Trail Date Format Status CCSC engineering Coastal Engineeri...February 2022.pdf eb76af07268b473b6df2c8d223cf42902e399bbf MM / DD / YYYY Signed 02 / 24 / 2022 21:54:11 UTC Sent for signature to Peter Lombardi (plombardi@brewster-ma.gov), Mimi Bernardo (mbernardo@brewster-ma.gov) and Dave M. (dmichniewicz@coastalengineeringcompany.com) from dkalinick@brewster-ma.gov IP: 131.109.131.20 02 / 24 / 2022 22:03:29 UTC Viewed by Peter Lombardi (plombardi@brewster-ma.gov) IP: 131.109.131.20 02 / 28 / 2022 20:37:47 UTC Signed by Peter Lombardi (plombardi@brewster-ma.gov) IP: 131.109.131.20 02 / 28 / 2022 20:49:33 UTC Viewed by Mimi Bernardo (mbernardo@brewster-ma.gov) IP: 131.109.131.20 02 / 28 / 2022 20:50:28 UTC Signed by Mimi Bernardo (mbernardo@brewster-ma.gov) IP: 131.109.131.20 Audit Trail Title File Name Document ID Audit Trail Date Format Status 03 / 01 / 2022 13:09:09 UTC Viewed by Dave M. (dmichniewicz@coastalengineeringcompany.com) IP: 50.202.22.91 03 / 01 / 2022 13:16:25 UTC Signed by Dave M. (dmichniewicz@coastalengineeringcompany.com) IP: 50.202.22.91 The document has been completed.03 / 01 / 2022 13:16:25 UTC CCSC engineering Coastal Engineeri...February 2022.pdf eb76af07268b473b6df2c8d223cf42902e399bbf MM / DD / YYYY Signed USGS Topographic Map USGS Topographic Maps Property Tax Parcels NHESP Map for 3057 Main Street NHESP Priority Habitats of Rare Species NHESP Estimated Habitats of Rare Wildlife Property Tax Parcels Site Photos. 3057 Main Street. 1.25.22 Underpass Road, Route 137 (Long Pond Road) & Yankee Drive Gas Replacement Project Permit Conditions The contractor shall submit a construction schedule for the duration of the project no later than March 1, 2022. The contractor shall submit weekly two-week look ahead schedules every Friday by 1 pm for the duration of the project. Kick-off meeting prior to construction by March 8, 2022 Gas line installation shall commence no earlier than March 14, 2022. Work hours shall be Monday-Friday 7 am – 5 pm. One lane of traffic (alternating) will remain open at all times during construction. No full road closures will be allowed. The contractor shall be responsible for obtaining and scheduling police details at the discretion of the Town of Brewster Police Chief. All police detail fees shall be paid by the contractor. There shall be a moratorium on work within Underpass Road, Yankee Drive and Long Pond Road (Route 137) from May 20, 2022 through September 11, 2022. o Work may recommence on September 12, 2022. The roadway shall be paved with binder coat prior to the moratorium start date. The contractor shall secure, close up and pave all excavations prior to the completion of work each day. The Gas Company/Contractor shall be responsible for notifying all customers in advance (both property owner(s) and tenant(s) as applicable) of planned gas service interruptions. Access to properties within the workzone shall be provided at all times. The contractor shall be responsible for repaving the impacted roadways from curb or edge of pavement line to the center line of the lane. The pavement construction details shall be approved by the DPW Director. The contractor shall be responsible to reconstructing the imprinted crosswalks in their entirety. Identify and provide the contact information for the construction supervisor. The Gas Company shall provide a contact for community questions or concerns. Any potential requested changes or revisions to these conditions for special circumstances shall be submitted in writing and approved and signed off on by the Town Administrator and the DPW Director in writing. National Grid will be performing gas main replacement work in the vicinity of Underpass Road and Long Pond Road (Route 137). The limits of work extend from the Main Street (Route 6A) @ Underpass Road Intersection and south along Underpass Road to the Long Pond Road (Route 137) @ Underpass Road Intersection. The limit of work further extends from the Long Pond Road (Route 137) @ Underpass Road Intersection west to the Long Pond Road (Route 137) @ Tubman Road Intersection. The work is scheduled to commence on or after March 14, 2022. The construction will take place Monday thru Friday from 7 am until 5 pm. Police details will be present, as needed, to help direct traffic during construction. There will be a summer moratorium on work from May 20, 2022 until September 12, 2022. Please contact William Ciocca at National Grid with any additional questions regarding the work, 508-726-0197. National Grid will be performing gas main replacement work in the vicinity of Underpass Road and Long Pond Road (Route 137). The limits of work extend from the Main Street (Route 6A) @ Underpass Road Intersection and south along Underpass Road to the Long Pond Road (Route 137) @ Underpass Road Intersection. The limit of work further extends from the Long Pond Road (Route 137) @ Underpass Road Intersection west to the Long Pond Road (Route 137) @ Tubman Road Intersection. The work is scheduled to commence on or after March 14, 2022. The construction will take place Monday thru Friday from 7 am until 5 pm. Police details will be present, as needed, to help direct traffic during construction. There will be a summer moratorium on work from May 20, 2022 until September 12, 2022. Please contact William Ciocca at National Grid with any additional questions regarding the work, 508-726-0197. National Grid will be performing gas main replacement work in the vicinity of Underpass Road and Long Pond Road (Route 137). The limits of work extend from the Main Street (Route 6A) @ Underpass Road Intersection and south along Underpass Road to the Long Pond Road (Route 137) @ Underpass Road Intersection. The limit of work further extends from the Long Pond Road (Route 137) @ Underpass Road Intersection west to the Long Pond Road (Route 137) @ Tubman Road Intersection. The work is scheduled to commence on or after March 14, 2022. The construction will take place Monday thru Friday from 7 am until 5 pm. Police details will be present, as needed, to help direct traffic during construction. There will be a summer moratorium on work from May 20, 2022 until September 12, 2022. Please contact William Ciocca at National Grid with any additional questions regarding the work, 508-726-0197. National Grid will be performing gas main replacement work in the vicinity of Underpass Road and Long Pond Road (Route 137). The limits of work extend from the Main Street (Route 6A) @ Underpass Road Intersection and south along Underpass Road to the Long Pond Road (Route 137) @ Underpass Road Intersection. The limit of work further extends from the Long Pond Road (Route 137) @ Underpass Road Intersection west to the Long Pond Road (Route 137) @ Tubman Road Intersection. The work is scheduled to commence on or after March 14, 2022. The construction will take place Monday thru Friday from 7 am until 5 pm. Police details will be present, as needed, to help direct traffic during construction. There will be a summer moratorium on work from May 20, 2022 until September 12, 2022. Please contact William Ciocca at National Grid with any additional questions regarding the work, 508-726-0197. Smell Gas. Act Fast. Leave immediately taking everyone with you, including pets. From a safe location call 1-800-233-5325 or 911. Natural Gas Work in Brewster (work order #1376892) March 1, 2022 Dear City Officials, National Grid is committed to safely and reliably delivering energy to our community. That’s why we are replacing the natural gas main at 6 to 501 Underpass RD.; 3 Commercial ST.; 9 to 32 Sara Ann LN.; 1 Independence WAY.; 463 Long Pond RD.; 40 Depot ST., Brewster, MA. As part of this project, we will also replace the natural gas service piping that connects the main to the customer’s gas meters. Approximately 70 premises are within the construction limits. • Social Distancing remains in effect. Mains and services can be worked. Construction is expected to begin on March 14, 2022 and anticipated to last to May 20, 2022 weather permitting. We will work hard to complete this project promptly and with minimal disruption to the community. Visit ngrid.com/mainline to view a YouTube video on this gas main replacement process. A second video explaining the replacement of the service pipe to customer homes is available at ngrid.com/serviceline. Enclosed is a notification that will be distributed to all affected constituents. We’re here for you if you have any questions about this project. Please contact me at 1-508-760-7434. We look forward to working with you as we upgrade our community’s infrastructure. Sincerely, Bill Ciocca Manager, Community & Customer Management National Grid 127 Whites Path South Yarmouth, MA 02664 We will be working in your neighborhood. re: work order # 1376892 March 1, 2022 PAULA DUGUAY OR CURRENT OCCUPANT 44 UNDERPASS RD N/A BREWSTER MA 02631-1809 Dear Resident/Business Owner, Energy plays a critical role in our day-to-day lives and ensures the well-being of our community. That’s why we are investing in infrastructure upgrades that will help us to provide safe and reliable natural gas to our customers for years to come. We will be working in your neighborhood. National Grid and NEUCO will be performing infrastructure upgrades in the area of 6 to 501 Underpass RD.; 3 Commercial ST.; 9 to 32 Sara Ann LN.; 1 Independence WAY.; 463 Long Pond RD.; 40 Depot ST., Brewster, MA Date: On or about March 14, 2022 Completion time: Approximately May 20, 2022 Construction days and hours: 7:00 a.m. – 4:30 p.m. Monday thru Saturday. What you can expect during construction. Typical natural gas main replacement and service construction includes: • Marking out underground utilities within the project scope area (e.g., water, sewer, gas, electric, etc) • Excavation of the street and laying of new gas main. • Relaying National Grid customer’s individual gas services and connecting that service to the new main • Meters will need to be relocated to the outside of the home or business. • Temporary or permanent restoration of disturbed areas in accordance with the town ordinance. • Visit ngrid.com/mainline to view a video about the gas main replacement process on YouTube. • Social Distancing remains in effect. Mains and services can be worked. We’ll contact you when we are ready to connect your gas service to the new natural gas main. A representative from National Grid or the contractor crew will reach out to the affected homes and businesses at least 24-48 hours in advance to scheduling the work. Every National Grid employee and contractor doing work for us are required to carry ID. For the crew to connect your gas service to the new main, they will need access to your home and appliances. Typical service line work will take one business day and during this time you will experience a temporary interruption of natural gas service. When the work is complete, a gas technician will be dispatched to turn on your gas meter relight your gas appliances. Visit ngrid.com/serviceline to view an example of this process. We’re here for you if you have any questions about the project. Please call us at 1-781-907-5158. Thank you in advance for your cooperation. Sincerely, Robert Obi-Tabot Director of Construction NE, National Grid Smell Gas. Act Fast. Leave immediately taking everyone with you, including pets. From a safe location call 1-800-233-5325 or 911. National Grid is proud to support our neighbors during the COVID-19 pandemic • Committing $500,000 to support organizations providing immediate relief to families and individuals in Massachusetts, New York and Rhode Island. • Backing efforts to provide basic needs for communities impacted by the virus. • Providing Massachusetts businesses with resources at: ngrid.com/ma-covidresources • Supporting organizations across our service territories like: — Boston Resiliency Fund — United Way of Central Massachusetts “We Care Fund” — United Way Rhode Island Crisis Fund — Rhode Island Good Neighbor Energy Fund — Island Harvest, Long Island — United Way and other organizations in New York where we operate Count on National Grid—we’re all in this together If you’re experiencing hardship from the COVID-19 shutdown… Call 800-322-3223 for electric and 800-233-5325 for gas accounts or visit ngrid.com/ma-covid-billhelp for assistance paying your bill. We will be working in your neighborhood. Everything you need to know about upgrading the natural gas main on your street. PROJECT DETAILS What can I expect during this project? (Phases listed are typical, but may vary depending on the job). PHASE 1: includes mark outs of utilities within the street within the project scope. PHASE 2: National Grid and/or our qualified contractor crew will conduct the necessary work on the gas main within the street. PHASE 3: Once the main work is complete, crews will begin coordinating the service line work. Affected residents and business owners will be contacted by a member of the crew at least 24-48 hours in advanced so that the work on their service line can be coordinated. This work typically takes one day to complete, and the owner may be asked to provide National grid access during construction. A trained technician of National Grid will relight your gas appliances once the work on the service line is complete. Every National Grid employee carries a photo ID card and any contractor doing work for us is also required to carry ID. PHASE 4: The crew will begin closing out the project and will restore the area to in accordance with all regulations and permits. Note: If you are not a customer and do not have a natural gas service line, Phase 3 is for notification only. GAS SAFETY Who should I contact if I smell gas on the street or in my home during the project? Please call 1-800-233-5325 immediately from a safe location outside your home or from a neighbor’s home. METERS Will my meter be affected by the project? Some main replacement projects do require the crew to move the meters. If the letter you received indicates that your meter will be moved as part of the project, a representative from National Grid will assess the work that is needed at your location. If it’s part of this project, why will my meter have to be moved outside? Moving the meter outside helps to improve safety and also allows easier access for National Grid to access the meter in the future. What if my meter is already outside? If your meter is already outside your service may still be interrupted for a brief period of time. SCHEDULE If I cannot be home during the proposed construction dates, may I make alternative arrangements for the crews to access my home? You can coordinate a time with the crew foreman. Why are there no crews working when construction is scheduled to begin today? Last minute schedule changes are sometimes possible. If there is a long-term schedule change, National Grid will notify your local Department of Public Works and will also send you additional communications. CONSTRUCTION If questions arise while the crew is working on the street, who can I contact? You may ask to speak with the crew foreman or you can call the National Grid representatives number provided on the project notification letter. Will I be able to park on the street during construction? Restriction notifications posted throughout the designated work zone and crews will notify residents if temporary parking restrictions will be required. There are road closure signs on my street. Will I be able to get to my house? At times there may be restricted access but every effort will be made to allow residences access to their homes during construction. You may approach the crew foreman or flag person if you require additional information. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Peter Lombardi, Town Administrator FROM: Griffin Ryder, Department of Public Works Director RE: Brewster Dog Park Update DATE: March 4, 2022 The construction of the Brewster Dog Park continues to advance. After a short break in construction activities due to weather conditions, the dog park is moving towards completion. The following describes the current status of construction activities at the Dog Park: The roadway base course paving is complete. The granite curbing for the parking area has been installed. The concrete for the sidewalks and the plaza has been completed. The fence posts for the fencing through the plaza have been coordinated and installed (there are a handful of posts that remain to be set). The fencing installation will continue over the next month or so. The small and large dog park perimeter sidewalk base course paving is complete. The DPW has been providing fill and grading assistance within each of the dog parks. The cobble edging for the playmounds has been installed. The DPW has coordinated the hydrant locations with the FBDP within each dog park. The final paving course for the walkways is scheduled to be completed in mid- April. The final paving course for the roadway and parking areas is scheduled to be completed at the end of April/beginning of May. The DPW is working with the Friends of the Brewster Dog Park on finalizing the plantings. The installation of the plantings may extend into June due to availability. The irrigation for some of the planted areas will be installed following planting. The DPW has installed drainage infrastructure for the parking area and small dog park. The DPW is working with the contractor on finalizing the rice stone selection. Office of: Department of Public Works The construction of the Brewster Dog Park has required significant coordination efforts due to the contractor being responsible for the base bid and the Friends of the Brewster Dog Park in coordination with the DPW being responsible for the add alternate items. The DPW will continue to coordinate the construction elements with the contractor and the Friends of the Brewster Dog Park. We are currently planning to open the park prior to Memorial Day, potentially on Saturday May 21, 2022. Please see below for a few pictures depicting the on-going construction. Brewster Select Board Meeting of March 7, 2022 For Your Information (FYI) Items Item #15: FYIs 1.Annual Report of the Sealer of Weights and Measures 2.Massachusetts Coalition of Police Letter- ARPA Fund Request 3.Brewster Housing Authority Notice of Open Town Appointed Tenant Board Member Seat 4.Affordable Housing Trust 2022 Goals & Priority Initiatives Housing Trust Information Housing Trust Mission Statement The Brewster Affordable Housing Trust (“BAHT”) seeks to expand and preserve year-round rental and ownership homes that are affordable to moderate, low, and very low-income households. Our efforts will foster a welcoming environment for demographically and socio-economically diverse populations. The BAHT is committed to education, collaboration, and community engagement. - Accepted April 4, 2019 Brewster Affordable Housing Trust (BAHT) Goals The Trust has identified the following goals: 1. Develop and Preserve Affordable Housing: The BAHT will develop and preserve affordable housing and support the work of others seeking to do the same. Our work will serve very low-, low-, and moderate-income individuals and families, which means households with up to 100% Area Median Income (AMI). 2. Educate: The BAHT will work to educate individuals and organizations about Brewster’s community housing and why affordable housing is important to the town, its residents and visitors. Coordinating with the Brewster Housing Partnership (BHP), we will partner with other housing organizations from within and outside Brewster to provide educational opportunities to our citizens. 3. Advocate and collaborate: The BAHT will advocate for development proposals, projects, local bylaws, state and federal laws, and other programs that advance our mission to create and preserve affordable housing. We will collaborate with local, state, and federal officials as well as public, non-profit and for-profit entities to achieve our goals. 4. Engage and Communicate: The BAHT will engage and communicate with town residents, and listen to, and learn from, their ideas, so that our work reflects a broad consensus. Originally approved by the Brewster Affordable Housing Trust August 15, 2019 Edited and approved January 6, 2022 Housing Trust Priority Initiatives for FY 2022-23 Develop and Preserve Affordable Housing:  Develop new affordable housing (by building): o Support and advance the development of community housing on the Millstone Road property. Subsequent to RFP issuance, select developer and support their efforts to develop rental housing in a timely manner. Determine the amount of funding that the Trust should reserve for a potential request, provide support through funding cycles and permitting process, continue to engage the public. o Participate in the exploration of the potential development of community housing on the Cape Cod Sea Camps Parcels.  Develop new affordable housing (without building): o Evaluate the effectiveness of the current accessory dwelling unit bylaws and advocate for policy, financial, or implementation changes if necessary. o Evaluate the effectiveness of the current rental voucher program. o Revisit the feasibility of a rent-to-own program.  Evaluate the effectiveness and reach of the existing Community Development Block Grant (CDBG) home rehabilitation program, refine procedure, and study whether the Trust needs to explore supplementing the program in any way.  Continue to work to preserve the existing 3 Subsidized Housing Inventory (SHI) homes in distress and other units through outreach and, when required, with financial support.  Work with the Community Preservation Committee (CPC) to determine the future of the Brewster Buy Down program  Develop rules and program guidelines for the BAHT, particularly around funding requests  Participate in the Local Comprehensive Plan (LCP) process, including advocate and explore a review of current zoning as it relates to housing. Educate:  Hold at least annual forums and Select Board updates as well as regularly post information on the Town website. o Community Housing Fair and Forum  Hold ongoing joint meetings with other committees such as CPC, BHP, SB & FC  Hold, and/or participate in, Community Housing education sessions and forums that address or include Fair Housing, Local Preference, and Regional Partnerships. Advocate and Collaborate:  Advocate for the Trust’s current funding strategy that includes allocations from the Community Preservation Act (CPA), dedication of the short-term rental revenue, free cash and/or budget allocations, and Community Development Block Grant (CDBG)  Develop a 5-year Financial Plan  Advocate for a more flexible CPA funding formula  Explore other potential Trust funding  Update Housing Production Plan  Participate in the Local Comprehensive Plan (LCP) planning process  Work with other housing partners in Town and in surrounding Towns. For example: o Partner: Explore partnering with local entities for street/yard clean-ups like the Big Fix or Huckleberry Lane event. o Support: local initiatives such as Accessory Dwelling Unit (ADU) bylaw review with BHP, Community Preservation Committee (CPC) Buy-Down Program, Cape Housing Institute, Habitat for Humanity Red Top Road, Serenity at Brewster, and Cape Cod Sea Camps. o Network: Attend events and communicate with housing partners. o Guide: With other Town entities (including Open Space) create guidelines for land. Review town parcels and properties for suitability for housing. Engage and Communicate:  Provide opportunities for residents to share their thoughts and ideas. o Community Housing Forum o Continue engagement with residents during the Millstone Road developer selection process. o Citizen’s Forum o Develop a diversity inclusion working group 2022 Designated Key Priorities:  Support and advance development of community housing on the Millstone Road parcel  5- year Financial Plan o Action Group (Donna Kalinick & Ned Chatelain)  Trust Guidelines o Action Group (Tim Hackert & Maggie Spade-Aguilar)  Community Housing Fair and Forum (including a fair housing/diversity component) o Action Group (Madalyn Hillis-Dineen & Maggie Spade-Aguilar) Approved by the Housing Trust January 6, 2022