HomeMy Public PortalAboutResolution No. 23-024 - Authorizing the interim City Manager to amend the the agreement and accept Proposal from SSN EngineeringSponsored by: Interim City Manager
RESOLUTION NO. 23-024
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY
MANAGER TO AMEND THE AGREEMENT AND ACCEPT THE
PROPOSAL FROM SSN ENGINEERING, LLC. TO CHANGE THE
LOCATION OF PLANNED CONSTRUCTION AND THE
INSTALLATION OF 8 -FOOT WROUGHT IRON FENCING AT
SEGAL PARK; PROVIDING FOR THE REALLOCATION OF A
PORTION OF FUNDING ORIGINALLY PLANNED FOR SEGAL
PARK FENCING TO BE UTILIZED FOR INGRAM PARK;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on June 22, 2022, the City of Opa-Locka ("City") passed Resolution
22-9993, authorizing the City Manager to enter into an agreement with SSN Engineering,
LLC., attached hereto as Exhibit "A", for continuing professional architectural and
engineering services for the construction and installation of an 8 -foot wrought iron
fencing and entry gate system for Segal Park, within the City, as well as the removal and
disposal of the existing chain link fence, in an amount of Ninety -Five Thousand Dollars
($95,000.00), with a contingency budget of Nine Thousand, Five Hundred Dollars
($9,500.00) ("Agreement"); and
WHEREAS, following a field survey and assessment of existing conditions of the
trees, infrastructure, and interference with private property, the Interim City Manager
now recommends an amendment to the Scope of Services in connection with the
Agreement, calling for the replacement of only the existing chain -link gate at the north
entrance with an 8 ft. wrought iron gate for security and aesthetic purposes, but with no
additional wrought iron fencing for the remainder of the Segal Park; and
WHEREAS, additionally, the Interim City Manager recommends that the current
contracted linear feet of wrought iron fence originally intended for Segal Park be installed
at Ingram Park along the canal to increase security and aesthetics of the area, including
the installation of a new pedestrian gate and replacement of the vehicular gate previously
intended ; and
WHEREAS, SSN Engineering, LLC, is one of the engineering consulting firms
selected through RFQ 20-0324200 and approved by the City Commission to be part of the
City's inventory of licensed Architects and Engineers to provide professional
architectural and engineering services; and
WHEREAS, the City desires to amend the agreement with SSN Engineering, LLC.,
Inc. by acceptance of Contractor's proposal, attached hereto as Exhibit "B", to allow
a portion of funding originally planned for Segal Park fencing to be reprogrammed
to provide additional fencing and gates at Ingram Park; and
WHEREAS, the City Commission finds that the amendment recommendations are
in the best interest of the City as they will add more security to both parks and increase
the aesthetics of these areas without any additional cost.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby authorizes the Interim City
Manager to amend the agreement with SSN Engineering, LLC., consistent with the
proposal attached hereto as Exhibit "B", to change the location of planned
construction and installation of 8 -foot wrought iron fencing at Segal Park; providing
for the reallocation of a portion of funding originally planned for Segal Park to be
utilized for Ingram Park.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, following review by the City Attorney and without need of public hearing, by
filing a corrected copy of same with the City Clerk.
Section 4. EFFECTIVE DATE.
This Resolution shall be effective immediately upon adoption hereof and approval by the
Governor of the State of Florida or Governor's designee.
PASSED and ADOPTED this 22nd day of February, 20
John (x lor, Mayor
Attest:
Approved as to Form And
Legal Sufficiency:
nna Flores, City Clerk l3ur adette Norris -Weeks, P.A.
City Attorney
Moved by: Commissioner Kelley
Seconded by: Vice Mayor Ervin
VOTE: 5 - 0
Commissioner Bass X (Yes) (No)
Commissioner Kelley X (Yes) (No)
Commissioner Williams X (Yes) (No)
Vice Mayor Ervin X (Yes) (No)
Mayor Taylor X (Yes) (No)
City of Opa-locka
Agenda Cover Memo
Department
Manager:
Adelina Gross (Capital Improvements
Program)
Department
Director
Signature:
Interim
City
Manager:
Darvin Williams
CM Signature: /�J
�C tei ....e..-1....,
Commission
Meeting
Date:
02/22/2023
Item Type:
(Enter X in box)
Resolution
Ordinance
Other
X
Fiscal
Impact:
(EnterXin box)
Yes
No
Ordinance Reading:
(EnterXin box)
1st Reading
2nd Reading
X
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund & Dept.)
Ex:
See Financial
Impact Section
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#: RFQ 20-0324200
X
Strategic
Plan Related
(EnterXin box)
Yes
No
Strategic Plan Priority Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
Enhance Organizational im
Bus. & Economic Dev III
Public Safety Nei
Quality of Education a
Qual. of Life & City Image N
Communication it
Sponsor
Name
City Manager
Department:
Capital Improvements Program
City Manager
Short Title:
MODIFICATION OF SCOPE OF SERVICES RESOLUTION 22-9993
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE INSTALLATION OF
NEW FENCING AND GATE SYSTEM FOR SEGAL PARK (Project No 2022-04-018)
between SSN ENGINEERING LLC and the City of Opa-locka
J
Staff Summary:
Approval is requested from the City Commission to authorize the Interim City Manager to modify the Scope of
Service adopted in resolution 22-9993 which references the agreement between the City of 0pa-locka and SSN
Engineering, LLC for construction and installation services of an 8 -foot wrought iron fence and entry gate
system for Segal Park as well as removal and disposal of existing chainlink fence for $95,000 and a contingency
of $9,500.
The Capital Improvements Department recommends the following changes to the Scope of Service under
contract with SSN Engineering for Segal and Ingram Park adopted by resolution 22-9993:
Segal Park
The original Scope of Service called for replacement of the existing chainlink fence and gate. After a field survey
and assessment of existing conditions of the trees, infrastructure, and interference with private property
limits, staff recommends the following:
o Replacement of only the existing chainlink gate at the north entrance with an 8 ft. wrought iron gate for
security and aesthetic purposes, but with no additional wrought iron fencing for the remainder of the park.
Ingram Park
-Staff recommends the current contracted linear feet of wrought iron fence originally programmed for Segal
Park be installed at Ingram Park along the canal to increase security and aesthetics of the area, including the
installation of a new pedestrian gate and replacement of the vehicular gate.
These recommendations are believed to be in the best interest of the City as they will add more security
to both parks and also increase the aesthetics of these areas without additional cost.
SSN Engineering, LLC, is one of the engineering consulting firms selected through RFQ 20-0324200 and
approved by the City Commission to be part of the City's inventory of licensed Architects and Engineers to
provide professional architectural and engineering services.
Financial Impact
Of the original $95,000 authorized for this project, $80,273 remained unspent at the end of FY 22 and has been
rolled into FY 23 to continue this project. These funds are available in Parks & Recreation, Improvements Other
Than Building Account, 72-572630. There is no additional cost to the City from reprogramming a portion of
the previously approved fence project from Segal Park to Ingram Park.
Proposed Action:
Staff recommends the City Commission approve the Scope of Service originally approved by Resolution 22-
9993 be modified to allow a portion of funding originally planned for Segal Park fencing to be reprogrammed
to provide additional fencing and gates at Ingram Park.
Attachment:
1. Agenda
2. CIP Memo to CM Segal and Ingram Park Fence Upgrades
3. Resolution 22-9993
4. Proposals provided by SSN Engineering, LLC
5. Executed Contract Agreement between SSN Engineering, LLC and the City
6. Resolution # 20-9767, accepting BID proposal for continuing professional architectural and
engineering consulting services pursuant to RFQ 20-0324200
Adelina Gross
Manager
Capital Improvement Projects
To: Darvin Williams, Interim City Manager
FROM: Adelina Gross, CIP Manager
DATE: February 6th, 2023
RE: Park Fencing Project Scope of Work Modification
Office: 305-953-2868
The Capital Improvements Department recommends the following changes to the scope of work
under contract with SSN Engineering for Segal and Ingram Park:
Segal Park:
The original scope of work calls for the replacement of the existing chain link fence and gate;
after a field survey and assessment of existing conditions of the trees, infrastructure, and
interference with private property limits, staff recommends the following:
-Replacement of existing chain link gate North side entrance with an 8 ft. wrought iron
gate for security and aesthetic purposes.
Ingram Park:
-Staff recommends the current contracted linear feet of wrought iron fence for Segal Park
be installed at Ingram Park along the Canal to increase security and aesthetics of the area
including the replacement of pedestrian and vehicular gates.
To expedite the process and to save significant mobilization costs, the Staff also recommends
these modifications are presented to the City Council as part of February 22"d 2023. These
amendments will not represent a cost increment to the City and/or the allocated project cost.
These recommendations are made in the best interest of the City as they will add more security
to both parks and also increase the aesthetics of the areas without an additional cost.
If you have any questions or need additional information, please contact me at your earlier
convenience.
END OF MEMORANDUM
Sponsored by: City Manager
RESOLUTION NO. 22-9993
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH SSN
ENGINEERING, LLC. FOR CONTINUING PROFESSIONAL
ARCHITECTURAL AND ENGINEERING CONSULTING
SERVICES FOR ENGINEERING AND DESIGN SERVICES FOR
THE CONSTRUCTION AND INSTALLATION OF AN 8 -FOOT
WROUGHT IRON (STEEL) FENCING AND ENTRY GATE
SYSTEM FOR SEGAL PARK, IN AN AMOUNT OF NINETY-FIVE
THOUSAND DOLLARS ($95,000.00); FURTHER AUTHORIZING A
TEN PERCENT (1O%) PROJECT CONTINGENCY BUDGET OF
NINE THOUSAND, FIVE HUNDRED DOLLARS ($9,500.00);
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") is in need of construction and
installation of an 8 -foot wrought iron fencing and entry gate system for Segal Park, as
well as the removal and disposal of an existing chain link fence at the park location; and
WHEREAS, the City of Opa-Locka ("City") generally seeks to enhance its Park
facilities by adding beautification and more safety measures for City parks. This will
allow City park visitors to play, practice, and enjoy themselves in a safer and more secure
environment. The enhancements will also decrease potential vandalization of park
equipment; and
WHEREAS, on June 10, 2020, the City Commission of the City of Opa-Locka
("Commission") accepted bid proposals from several firms for continuing professional
architectural and engineering consulting services pursuant to RFQ No. 20-0324200. The
Commission further authorized the then City Manager to enter into multiple agreements
for architectural and engineering consulting services as provided therein; and
WHEREAS, more specifically, the City Commission approved entering into an
agreement with SSN Engineering, LLC. for utilities engineering services; and
WHEREAS, the City desires to enter into an agreement with SSN Engineering,
LLC., Inc., attached hereto as Exhibit "A", pursuant to the proposal attached hereto as
Exhibit "B", for the construction and installation of an 8 -foot wrought iron fencing and
entry gate system for Segal Park, within the City, as well as the removal and disposal of
the existing chain link fence, in an amount of Ninety -Five Thousand Dollars ($95,000.00),
in addition to a ten percent contingency budget of Nine Thousand, Five Hundred Dollars
($9,500.00) for additional minor services which may arise; and
Resolution No. 22-9993
WHEREAS, the proposal from SSN Engineering, LLC states that the fencing
is intended to be steel fencing; and
WHEREAS, the City Commission finds that it is in the best interest of the City and
its residents to enter into an agreement with SSN Engineering, LLC. for continuing
professional architectural and engineering consulting services as set forth herein.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby authorizes the City Manager to
enter into an agreement with SSN Engineering, LLC., attached hereto as Exhibit "A"
and pursuant to the proposal attached hereto as Exhibit "B", for continuing
professional architectural and engineering services for the construction and
installation of an 8 -foot wrought iron fencing (steel) and entry gate system for Segal
Park, within the City, as well as the removal and disposal of the existing chain link
fence, in an amount of Ninety -Five Thousand Dollars ($95,000.00), with a
contingency budget of Nine Thousand, Five Hundred Dollars ($9,500.00).
SECTION 3.
SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, following review by the City Attorney and without need of public hearing, by
filing a corrected copy of same with the City Clerk.
Section 4. EFFECTIVE DATE.
This Resolution shall be effective immediately upon adoption hereof and approval by the
Governor of the State of Florida or Governor's designee.
PASSED and ADOPTED this 22nd day of June, 2022.
ronica J. Wil''i.' s, Mayor
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Resolution No. 22-9993
Attest:
Approved as to Form And
Legal Sufficiency:
Flores, City Clerk Burn i to Norri(-Weeks, P.A.
City Attorney
Moved by: Commissioner Davis
Seconded by: Commissioner Dominguez
VOTE: 5-0
Commissioner Dominguez YES
Commissioner Bass YES
Commissioner Davis YES
Commissioner Taylor YES
Mayor Williams YES
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