HomeMy Public PortalAbout02 03 20 Auditor Selection Commmittee MeetingMINUTES OF THE AUDITOR SELECTION COMMITTEE MEETING OF THE TOWN OF GULF
STREAM ON MONDAY, FEBRUARY 3, 2020 AT 2:00 P.M. IN THE WILLIAM F. KOCH,
JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM,
FLORIDA.
I. CALL TO ORDER
Chairman Lyons called the meeting to order at 2:00 P.M.
II. ROLL CALL
Present and
Participating: Paul A. Lyons Chairman & Town
Commissioner
Tracey Stevens Ocean Ridge Town
Manager
Linda Stumpf Manalapan Town
Manager
Edward Nazzaro Asst. Town Attorney
Also Present and
Observing: Gregory Dunham Town Manager
Rita Taylor Town Clerk
III. DISCUSS AND ADOPT REQUEST FOR PROPOSALS -ANNUAL AUDIT SERVICES
Chairman Lyons wanted to make sure the committee was formed
according to Florida Law so he deferred to Asst. Town Attorney
Nazzaro, who stated that at the January 10, 2020 Commission
Meeting at Town Hall, the committee was formed pursuant to the
law. Chairman Lyons stated that this committee was formed to
assist the Town in selecting an auditor to conduct the annual
financial audit in accordance with Florida Statutes § 218.391. He
added that their duties were to confirm the proposals were from
qualified firms of certified public accountants duly licensed
under the Florida Statutes, Chapter 473 to qualify and conduct
audits according to the government auditing standards as adopted
by the Florida Board of Accounting. Chairman Lyons stated other
key factors the committee was to look for were experience,
availability of personnel, the technical ability of the firm to
perform required services and any other factors determined by the
committee. He then asked if there were any comments or thoughts
on the Request for Proposals.
Town Manager Stumpf asked about the limited amount of time it
gave for responses with advertising beginning on February 16,
2020 and responses having to be received by March 2, 2020. Asst.
Town Attorney Nazzaro noted that it was a Scrivener's error and
that it should read March 20, 2020 on pages three and five.
Town Manager Stevens questioned the different statements on
page three (bold paragraph) and page six at the top regarding
public disclosure. Asst. Town Attorney Nazzaro stated that they
are public records when they are opened but they are not subject
to disclosure. They are not public records if received after the
deadline and are returned unopened. Town Manager Stevens asked
who would be contacting the references. Asst. Town Attorney
Minutes of the Audit Selection Committee Meeting
Held February 3, 2020 @ 2:00 P.M.
Nazzaro stated someone from the Town of Gulf Stream would contact
the references and send the information to the committee members.
Town Manager Stumpf made a motion to approve RFP No. 20-1 for
Audit Services subject to the corrections to the dates on pages
three and five to be changed from March 2 to March 20. The
motion was seconded by Town Manager Stevens and all voted AYE at
roll call.
X. ADJOURNMENT
Chairman Lyons adjourned the meeting at 2:09 P.M.
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