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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 13, 2020 AT 9:00
A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating
Also Present &
Participating:
Absent w/Notice:
IV. Minutes
Scott W. Morgan
Thomas W. Stanley
Joan Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Paul A. Lyons, Jr.
Mayor
Vice Mayor
Commissioner
Commissioner
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
Commissioner
A. Regular Meeting of February 14, 2020.
Commissioner Orthwein made a motion to accept the minutes of
February 14, 2020 and the motion was seconded by Vice Mayor Stanley with
all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
Mayor Morgan explained that Item X.A. was moving up, the Town
Manager was adding a COVIDI9 Update and Septic to Sewer to his reports
and an item was being added for 2775 Avenue Au Soleil lien modification
request under Items for Commission Action.
VI. Announcements
A. Regular Meetings and Public Hearing
1. April 9, 2020 at 9:00 A.M.
2. May 8, 2020 at 9:00 A.M.
3. June 12, 2020 at 9:00 A.M.
4. July 23, 2020 at 9:00 A.M.
Mayor Morgan called attention to these dates.
VII. Communication from the Public (3 min. maximum)
Valentina Autiero and Emma Imperatore, 2nd grade students at Gulf
Stream School, made a presentation asking that two Duck Crossing signs
be put up in Gulf Stream after they saw a duck get run over. They
suggested the signs be put up between the 15 -mph sign and the yellow
share roadway sign when heading south on Gulfstream Road. When heading
north on Gulfstream Road they would like the sign to be installed
between the home at 3777 Gulfstream Road and the apartment building at
3883 Gulfstream Road. Mayor Morgan commended them on the research and
work they had put into the presentation. He also complimented the
parents who advised the girls to participate in the civic experience
Minutes of Town Commission
Regular Meeting & Public Hearing
Held March 13, 2020 @ 9:00 A.M.
involved when you see a problem, address a problem and then go before
the municipality to get a resolution to the problem. Mayor Morgan
stated this was an application regarding signage and suggested the girls
take the next step which would involve speaking to someone at The Little
Club and the Headmaster at Gulf Stream School and get their consent
regarding the placement of the signs. Once the consents have been
received, they need to bring them to the staff to be put on the next
agenda for the Commission's consideration, he added.
VIII. Items for Commission Action
A. Presentation of 2018/2019 Independent Auditor's Report - Ron
Bennett, Nowlen, Holt & Miner, P.A.
Mr. Ron Bennett stated the purpose of the audit was for the
independent certified public accountants to render an opinion on the
financial statements. Mr. Bennett stated the Town was receiving a
clean opinion and followed all government auditing standards. He
pointed out that there were two auditing standards: the general
auditing standard of independent auditors and the government auditing
standard. Mr. Bennett said the State of Florida required both
standards be met. He did point out that for the Government Auditing
Standards they did find one item under internal controls related to
water bills that went out incorrect and had to be adjusted. Mr.
Bennett stated there was a third report, which was a Management Letter
in accordance with the Rules of the Auditor General of the State of
Florida, that they found nothing to report on. He added the Town was
in compliance with the Independent Accountant's Report on Compliance
with Section 218.415, Florida Statutes. Mr. Bennett pointed out that
the CFO now had to sign an affidavit if the Town had ever adopted an
impact fee, stating the Town was in compliance with the Florida Statute
Section 163.31801 and that was included in this report. Mr. Bennett
handed out a five-year trend analysis of revenues and expenditures and
stated that the last four years had almost been carbon copies on
governmental revenues and added the expenditures showed a different
story due to the undergrounding project. Mr. Bennett stated the
General Fund had been climbing upward but was going to reverse soon
due to the funds having already been budgeted for the water main
improvements in the current fiscal year. Vice Mayor Stanley made a
motion to approve the audit for fiscal year 2018/2019 and the motion
was seconded by Commissioner White with all voting AYE at roll call.
IX. Public Hearing
A. Declaration of Ex -Parte Communication
Commissioner White stated she had spoken with Mrs. Hannah
Stanton regarding their ARPB application and told her that ever since
she had been in Gulf Stream, she had never seen a variance approved.
Vice Mayor Stanley stated he had spoken to the homeowner regarding the
shutter color.
K
Minutes of Town Commission
Regular Meeting & Public Hearing
Held March 13, 2020 @ 9:00 A.M.
B. Administer Oaths
Town Clerk Taylor administered the oath to Mr. Rustem Kupi.
C. Applications for Development Approval
1. Shutter Color Approval for home at 3112 Gulfstream Road.
Town Manager Dunham stated the ARPB had approved the green
color presented, which now needed Commission approval. Commissioner
Orthwein made a motion to approve the green shutter color presented and
Vice Mayor Stanley seconded the motion with all voting AYE at roll call.
2. An application submitted by Hassan Tajalli, Urban Design
Studio of South Florida, as agent for Daniel and Hanna
Stanton, owners of property located at 2765 Avenue Au
Soleil and possibly future owners of property located at
2775 Avenue Au Soleil, Gulf Stream, Florida, legally
described as Lots 92 and 93, Place Au Soleil Subdivision.
a. DEMOLITION PERMIT to remove existing building, with
the exception of 2 walls from 2775 Ave. Au Soleil, and
partially demolish a portion of existing building at
2765 Ave. Au Soleil.
b. VARIANCE from the provisions in Section 70-73 that
require the second story to be setback from each first
story side elevation a minimum of 15 percent of the
width of the first story of the house to be granted
for the east elevation.
C. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the
Construction across the two lots, of one Gulf Stream
Bermuda style, single family, two-story home with
attached 4 car garage.
Town Manager Dunham stated the application was seeking a
Variance and when applying for a variance, the applicant must meet eight
criteria to receive approval. He added that when the applicant
presented to the ARPB, they found the applicant did not meet four of the
requirements, which are the following:
1.Special conditions and circumstances exist which are peculiar to the
land, structure, or building involved and which are not applicable
to other lands, structures, or buildings in the same zoning
district.
2. The special conditions and circumstances do not result from the
actions of the applicant.
3. Granting the variance requested will not confer on the applicant any
special privilege that is denied by this code to other lands,
buildings, or structures in the same zoning district.
4. Literal interpretation of the provisions of this Code would deprive
the applicant of rights commonly enjoyed by other properties in the
same zoning district under the terms of this Code and would work
unnecessary and undue hardship on the applicant.
3
Minutes of Town Commission
Regular Meeting & Public Hearing
Held March 13, 2020 @ 9:00 A.M.
Town Manager Dunham stated there were four requirements the ARPB found
that the applicant did meet, which are the following:
5. The variance granted is the minimum variance that will make possible
the reasonable use of the land, building or structure.
6. Granting the variance would not permit to be established or re-
established any use prohibited in that zoning district.
7. Granting the variance is consistent with the goals, objectives and
policies and future land use map of the adopted comprehensive plan.
8. Granting the variance will be in harmony with the general intent and
purpose of the Code and that such variance will not be injurious to
the area involved or otherwise detrimental to the public welfare.
Town Manager Dunham stated the ARPB's recommendation to the Town
Commission was to deny the variance request.
Mayor Morgan stated the mass and sizing of house was not in harmony
with the general character of the neighborhood, so he thought he was also
in violation of items seven and eight. Vice Mayor Stanley stated he did
not support the variance. Commissioner White stated she didn't approve
of the massive structure. Commissioner Orthwein stated she didn't see
any justification for a variance. Vice Mayor Stanley made a motion to
deny a variance from the provisions in section 70-73 that require the
second story to be setback from each first story side elevation a minimum
of 15 percent of the width of the first story of the house for the east
elevation, based on the finding that not all of the required 8 standards
for granting a variance have been met, specifically standards 1, 2, 3, 4,
6, 7 and 8. Commissioner Orthwein seconded the motion and all voted AYE
at roll call.
Town Manager Dunham stated the ARPB had denied the demolition
permit as well as the Level III Architectural/Site Plan. Vice Mayor
Stanley made a motion to deny a demolition permit of an existing
residential structure except for two walls. Commissioner White seconded
the motion with all voting AYE at roll call. Vice Mayor Stanley made a
motion to deny a Level III Architectural/Site Plan based on a finding
that the proposed construction of a Gulf Stream Bermuda style, two-
story, single family dwelling with attached 4 -car garage consisting of
11,988 SF does not meet the minimum intent of the Design Manual and
applicable review standards with the following conditions:
1. Any minor modifications to the existing landscaping shall be
submitted to the Town Manager for review and approval and any
major modifications shall be brought back to the ARPB for
review and approval, prior to commencement of landscaping.
2. Prior to obtaining a building permit, the owner shall file a
unity of title.
Commissioner Orthwein seconded the motion with all voting AYE at roll
call.
4
Minutes of Town Commission
Regular Meeting & Public Hearing
Held March 13, 2020 @ 9:00 A.M.
X. Reports
A. Town Manager
1. COVIDI9 Update
Town Manager Dunham commended Lt. Haseley and CFO Tew for
their research regarding this matter. He pointed out that public would
not be allowed into the business side of Town Hall and staff would be
meeting them in the Lobby or Chambers to do business. Town Manager
Dunham reiterated that included everyone. He added that staff were
cleaning four to five times daily and there were hand sanitizers in all
high traffic areas and throughout Town Hall. Town Manager Dunham stated
all the vehicles were being cleaned daily as well. He stated that Lt.
Haseley and CFO Tew had attended meetings at the EOC and another given
by State Representatives, the CDC and Department of Health and he then
turned it over to them for a PowerPoint presentation. Lt. Haseley and
CFO Tew defined Coronavirus 19, what the symptoms were and general
prevention precautions. They ended by letting everyone know the Town
website had been updated with links to information needed.
2. Utility Undergrounding
This item was accidentally looked over so there was no
report given.
3. Withdrawn -Little Club Pickleball Application
Mayor Morgan stated the Little Club Pickleball Application
was withdrawn.
4. Place Au Soleil proposed subdivision update
Town Manager Dunham stated the staff had met with the
developer and architect for the project and added there had been no
application yet. Town Manager Dunham stated they were engaging Marty
Minor, who had provided a thorough summary of all steps that would need
to be taken to approve the project, and added it was not going to be a
quick process. Town Manager showed the commission a rendering which
showed a total of 14 lots, with ten being the same size and four larger
lots that were closer to the water. He stated the entrance would be at
the same location as the entrance now for Place Au Soleil, but it would
also create a new intersection which would need a traffic study.
Commissioner White asked if a traffic study had been started to which
Town Manager Dunham stated the developer would need to make an
application before anything was started.
5. Water Main update/bid process
Town Manager Dunham stated the engineers had contacted the
staff to ask if the due date for the bids could be extended by two days
to which the Town agreed. He added the bids would now be opened on
March 18, 2020 at 2:00 instead of March 16, 2020, but the bid award
date would remain the same date of April 9, 2020 at the scheduled
Commission Meeting.
5
Minutes of Town Commission
Regular Meeting & Public Hearing
Held March 13, 2020 @ 9:00 A.M.
6. CIP Discussion RE: Engineering Services for Minor Drainage
and Road Upgrades
Town Manager Dunham stated they were finishing up the data
analysis and it would be presented at the May 8, 2020 Commission
Meeting.
7. Septic to Sewer Update
Town Manager Dunham stated the study on this would also be
presented at the May 8, 2020 Commission Meeting.
B. Architectural Review & Planning Board
1. Meeting Dates
a.
March
26, 2020
@ 8:30 A.M.
b.
April
23, 2020
@ 8:30 A.M.
c.
May 28,
2020 @
8:30 A.M.
d.
June
25, 2020
@ 8:30 A.M.
e.
July
23, 2020
@ 8:30 A.M.
Mayor
Morgan
called attention to those dates.
C. Finance Director
1. Financial Report for February 2020
Town Manager Dunham stated the report represented 410 of
the Town budget.
D. Police Chief
1. Activity for January 2020
Chief Allen requested that the reports be accepted as
submitted. Chief called attention to the two car thefts and stated that
one was categorized as a burglary because it had been inside the garage
so therefore it was a burglary. He added that both had been recovered
in the Ft. Lauderdale area. Mayor Morgan accepted all reports as
submitted.
XI. Items for Commission Action
A. 2775 Avenue Au Soleil Lien Modification Request
Asst. Town Attorney Nazzaro stated Mr. Zac Mazur, Realtor and
Certified Probate Specialist for Coldwell Banker, was present speaking
on behalf of the estate. Asst. Town Attorney Nazzaro stated Mr. Mazur
was seeking a potential change to the lien release. Mr. Mazur stated
they would like to remove the mandatory demolition of the Lavoie estate
at 2775 Avenue Au Soleil and allow the market of buyers to be opened to
those looking to renovate the home. He believed this would push the
value to $500k or potentially more, and the Lavoie estate would be
willing to split the gain above the $430k price with the town with
additional language that could be added that the new buyer would have to
apply for permits within 60 days of funding.
Mayor Morgan stated it was of interest to the Town to
expedite this as quickly as possible and he was inclined to go along
with Mr. Mazur's suggestions. Asst. Town Attorney Nazzaro stated there
needed to be clarity for the record going forward. Vice Mayor Stanley
stated the property was currently under contract with Mr. Stanton, to
1.1
Minutes of Town Commission
Regular Meeting & Public Hearing
Held March 13, 2020 @ 9:00 A.M.
which Mr. Mazur stated that had fallen through and was no longer under
contract. Mayor Morgan asked what Mr. Mazur would be seeking to which
he replied to remove the demolition piece so they could go back to Mr.
Stanton and ask him to either move forward or they would have to move on
to a different buyer. Mr. Mazur believed if the demolition piece was
removed the property value would go up with the home worth more in its
current state than if demo'd. Vice Mayor Stanley stated it was
basically coming down to whether the Commission wanted a renovation or
demolition. Mr. Emilio Locascio, son of Town resident Rose Locascio,
wanted the Commission to explain what was happening regarding the
demolition being removed or not since they had already voted no earlier
in the meeting when they denied the permit to demo. Asst. Town Attorney
Nazzaro stated there were two different owners and what was being
discussed was the current owner of 2775 Avenue Au Soleil. Mr. Locascio
said he didn't think the name of the owner mattered but that the action
of the owner mattered. Vice Mayor Stanley explained that on the Lavoie
property there had been a condition to pay the Town $125,000 to satisfy
the Town's lien and anyone who bought the lot had to demolish the house.
He added that now the representative of the Lavoie estate is asking to
go out to the open market, sell the home within 30-60 days and would
like the requirement to demolish the house removed as a condition. Mr.
Locascio understood and thanked Vice Mayor Stanley for the explanation.
Vice Mayor Stanley stated that if the property is sold, the Town can't
make the owner demolish or renovate immediately, however, the Town could
start Code Enforcement Liens.
Vice Mayor Stanley made a motion to revise and modify the Town's
agreement with the Lavoie estate that the Town is still requiring the
payment of its settlement of the lien of $125,000 plus an additional
split of any overage of the proceeds if the house sells over $430,000
and the requirement that upon the sale of the property that the home has
to be demolished be removed. The time limit for this approval is 90
days and if the home doesn't sell within 90 days, the Lavoie estate will
need to come back to the Town Commission for a further decision.
Commissioner Orthwein seconded the motion with all voting AYE at roll
call.
Mayor Morgan asked if there were any more items for discussion to
which Mr. Tom Cutler, a resident at Hillside House, asked if he could
say something. Mr. Cutler stated they were relieved when The Little
Club withdrew their pickleball application. He added that he hoped this
would restore the congenial relationship Hillside House and St. Andrews
have had with The Little Club for decades. Mr. Cutler stated that he
wanted to thank the Commissioners for their thoughtful and patient
consideration that brought this issue to a successful conclusion. Mrs.
Marilyn Benoit, member of the St. Andrews Club and The Little Club,
wanted to take the opportunity on behalf of the neighbors at St. Andrews
to thank Mayor Morgan and the Commissioners, Town Manager Dunham and the
Town of Gulf Stream Staff for their help in resolving the pickleball
7
Minutes of Town Commission
Regular Meeting & Public Hearing
Held March 13, 2020 @ 9:00 A.M.
application. She stated that the Town of Gulf Stream team had listened
thoughtfully to all the concerns and gave attentive assistance including
an on-site inspection and for that they were very appreciative.
XII. Adjournment.
Mayor Morgan adjourned the meeting at 10:40 A.M.
Renee Basel
Assistant Town Clerk
P
MINUTES OF THE SPECIAL MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 20, 2020 AT 12:00
P.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 12:07 P.M.
II. Roll Call
Present and
Participating:
Also Present &
Participating:
Absent w/Notice:
Scott W. Morgan
Thomas W. Stanley
Joan Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Paul A. Lyons, Jr.
Mayor
Vice Mayor
Commissioner
Commissioner
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
Commissioner
III. Certification of Election Results
Town Clerk Taylor stated that only the five incumbent
commissioners filed to run so they were automatically declared the
winners of the five seats. Commissioner Orthwein made a motion to
certify the election results and the motion was seconded by Commissioner
White with all voting AYE at roll call.
IV. Seating of Five Commissioners
Commissioner Orthwein made a motion to seat Scott Morgan, Tom
Stanley, Paul Lyons, Donna White and Joan Orthwein as the Town
Commission of the Town of Gulf Stream, Florida. The motion was seconded
by Vice Mayor Stanley with all voting AYE at roll call.
V. Swearing In of the Commissioners
Town Clerk Taylor gave the oath of office and swore in Scott
Morgan, Thomas Stanley, Joan Orthwein and Donna White.
VI. Date of April 2020 Regular Meeting
Town Clerk Taylor stated the Commissioners would need to decide
on a Mayor and Vice Mayor at the next Town Commission Regular Meeting on
April 9, 2020 at 9:00 A.M.
VII. Adjournment.
Mayor Morgan adjourned the meeting at 12:13 P.M.
Renee Basel
Assistant Town Clerk
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TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of March 31, 2020
TABLE OF CONTENTS
SECTION
PAGE(S)
Last Fiscal Period Summary and Highlights........................................................................... 1
CashBalance Sheet..................................................................................................................... 2-3
BudgetReport, General Fund............................................................................................................... 4-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Undergrounding Fund.................................................................................... 11-12
Budget Report, Penny Sales Tax Fund................................................................................... 13
March 2020- FY 2020 Summary and Highlights
• Ad Valorem distributions for Fiscal Year 2020 totaled $4,618,484.
• The City of Delray Beach collected $83,383 in building fees through March during Fiscal Year 2020. The City of Delray
Beach collected $11,442 in permit fees during the month of March.
• The Town has collected $25,455 in ARPB and permit zone review fees as of March 31, 2020
• The Town has billed $499,125.54 in water sales for Fiscal Year 2020 as of March 31, 2020.
• The Discretionary Infrastructure Tax Fund (PST Fund) currently has a balance of $219,185.16.
-1-
Town of Gulf Stream
Balance Sheet
March 31, 2020
Liabilities and Fund Balance
-2-
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
HRA Custodial Fund 601
Assets
$119,469.42
$0.00
$0.00
$0.00
$0.00
Cash - Oper Account
$0.00
$0.00
Cash - P/R Account
$8,120.35
$0.00
$0.00
$0.00
Cash -Operating MMA
$7,535,065.39
$0.00
$0.00
$0.00
$0.00
$272,297.71
$0.00
$0.00
$0.00
Cash - Flagler Bank CD
$0.00
$0.00
Legacy Bank CD
$280,944.96
$0.00
$0.00
$0.00
S ynovus (Florida Community Bank) CD
$249,406.75
$0.00
$0.00
$0.00
$0.00
$257,782.68
$0.00
$0.00
$0.00
BankUnited CD
$0.00
$0.00
$200.00
$0.00
$0.00
Cash - Petty Cash
$0.00
$0.00
Accounts Receivable - Garbage
$26,474.35
$0.00
$0.00
$3,259.76
$0.00
$0.00
$0.00
$0.00
Inventories
$0.00
$219,185.16
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$0.00
$0.00
$0.00
$266,514.83
$0.00
Underground Proj Pymt Fund -Checking
$0.00
$0.00
$0.00
$348,426.36
$0.00
Cash - Suntrust MMA
$0.00
$0.00
$0.00
$0.00
$532,892.52
Assessment Receivable
$0.00
$0.00
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
$0.00
Cash-Flagler Bank Water Utility Savings
$0.00
$2,397,276.56
$0.00
$0.00
$0.00
$138,795.50
$0.00
$0.00
$0.00
Accounts Receivable -Water
$0.00
$0.00
Accounts Receivable -Reserves
$0.00
$25,248.29
$0.00
$0.00
Accounts Receivable -Backflow Preventer Test
$0.00
( $100.00)
$0.00
$0.00
$0.00
$25,000.00
$0.00
$0.00
$0.00
Less: Allowance -Water
$0.00
$0.00
Due From General Fund
$0.00
$84,820.89
$0.00
$0.00
$2,658,921.72
$0.00
$0.00
$0.00
Improvements Other Than Bldg.
Accum. Deprec.-Imp Other T Bld
$0.00
($1,097,726.36)
$0.00
$0.00
$0.00
$0.00
$105,737.55
$0.00
$0.00
$0.00
Equipment and Furniture
$0.00
$0.00
Accumulated Depr -Equip/ Furn
$0.00
($83,976.00)
$0.00
$0.00
$58,909.31
$0.00
$0.00
$0.00
Construction in Process
$0.00
$178,697.66
HRA Custodial Fund Account
$0.00
$0.00
$0.00
$8,753,021.37
$49262,907.46
$1,147,833.75
$219,185.16
$178,697.66
Total Assets
Liabilities and Fund Balance
-2-
-3-
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
HRA Custodial Fund 601
Liabilities
Accounts Payable
$5,076.63
$0.00
$0.00
$0.00
$0.00
Oper Fund due to Other Funds
$84,820.89
$0.00
$0.00
$0.00
$0.00
Accrued Compensated Absences
$0.48
$0.00
$0.00
$0.00
$0.00
FICA Taxes Payable
($38,198.84)
$0.00
$0.00
$0.00
$0.00
FICA Taxes Payable
$8,734.04
$0.00
$0.00
$0.00
$0.00
FICA Taxes Payable
$2,589.44
$0.00
$0.00
$0.00
$0.00
FICA Taxes Payable
$22,533.82
$0.00
$0.00
$0.00
$0.00
FICA Taxes Payable
$3,144.02
$0.00
$0.00
$0.00
$0.00
Other Insurance Deductions
$40.01
$0.00
$0.00
$0.00
$0.00
Deposit: Damage Bond/Plans
$40,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$532,893.00
$0.00
$0.00
Deferred Revenue
$0.00
Accounts Payable
$0.00
$1,139.84
$0.00
$0.00
Water Accrued Wages Payable
$0.00
$0.13
$0.00
$0.00
$0.00
Accrued Compensated Absences
$0.00
$1,052.92
$0.00
$0.00
$0.00
FICA Taxes Payable
$0.00
$1,197.52
$0.00
$0.00
$0.00
$0.00
$4,260.00
$0.00
$0.00
$0.00
Deferred Revenue
$0.00
$178,697.66
HRA Liability
$0.00
$0.00
$0.00
Total Liabilities
$128,740.49
$7,650.41
$532,893.00
$0.00
$178,697.66
Fund Balance
Reserve for Dredging
$17,820.00
$0.00
$0.00
$0.00
$0.00
Fund Balance
$8,606,460.88
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$219,185.16
$0.00
Fund Balance
Fund Balance
$0.00
$0.00
$614,940.75
$0.00
$0.00
Retained Earnings - Unreserved
$0.00
$3,841,623.91
$0.00
$0.00
$0.00
Retained Earnings - Reserved
$0.00
($124,282.84)
$0.00
$0.00
$0.00
R/E Reserved For D/S and R & R
$0.00
$537,915.98
$0.00
$0.00
$0.00
Total Fund Balance
$8,624,280.88
$4,255,257.05
$614,940.75
$219,185.16
$0.00
Total Liabilities and Fund Balance
$178,697.66
$219,185.16
$1,147,833.75
$4,262,907.46
$8,753,021.37
-3-
Revenues
Property Taxes
Ad Valorem Taxes - Current
Early Payment Discount -Ad Valo
Interest on Tax Collection
Total Property Taxes
Fines
Judgements and Fines
Violations of Local Ordinances
Permits
Zoning/Code Review Fees
Inspection Fee
Registrations
County Business Tax
State & County
Local Option Fuel Tax R&S
FL Revenue Sharing
FL Rev Sharing -Alcoholic Bev
Local Government 1/2c Sales Tx
Fuel Tax Refund
Recycle Revenue Sharing
Interest
Interest On Investment
Franchises
Franchise Fees - FPL
Franchise Fees - Gas
Town of Gulf Stream
Income Statement
General Fund as of March 31, 2020
Current Month
Actual Budget Variance
YTD
Actual Budget
$34,261.88
$208.00
$384,873.00
($22.60)
($350,611.12)
$1,348.47
$4,226,100.77
$4,618,484.00
$2,500.00
($472.00)
$208.00
($13,750.00)
($22.60)
$13,278.00
$1,348.47
($163,992.46)
($165,000.00)
$2,500.00
$0.00
$2,833.00
$208.00
($67.20)
($208.00)
$14,517.35
$0.00
$2,500.00
$34,000.00
$33,789.88
$1,833.00
$371,331.00
$141.63
($337,541.12)
$9,873.19
$4,062,108.31
$4,455,984.00
$22,000.00
$0.00
$33.00
$60.80
($33.00)
$100.00
$0.00
($39.20)
($400.00)
$379.96
$1,200.00
$6,250.00
$600.00
$872.89
$33.00
$35,346.40
$567.00
($39,653.60)
$2,455.00
$400.00
$108.00
$660.80
$393.27
$133.00
$1,006.40
$527.80
($293.60)
$2,834.96
$1,600.00
$16.00
$5,770.00
$6,666.00
$200.00
($896.00)
$200.00
$25,455.00
$80,000.00
$0.00
$25.000.00
$132,900.00
($25,000.00)
$132,900.00
$71,941.00
$300,000.00
$5,175.37
$54,575.66
$45,000.00
$9,575.66
$45,000.00
- I I -
@29n nnn
nn
Variance 2020 Budget
($392,383.23) $4,618,484.00
$1,007.54 ($165,000.00)
($393,875.69) $4,455,984.00
($820.04) $1,200.00
($54,545.00) $80,000.00
($282,604.00) $380,000.00
$185.40
$208.00
($22.60)
$1,348.47
$2,500.00
($1,151.53)
$2,500.00
$185.40
$208.00
($22.60)
$1,348.47
$2,500.00
($1,151.53)
$2,500.00
$2,765.80
$2,833.00
($67.20)
$14,517.35
$34,000.00
($19,482.65)
$34,000.00
$1,974.63
$1,833.00
$141.63
$9,873.19
$22,000.00
($12,126.81)
$22,000.00
$0.00
$33.00
($33.00)
$0.00
$400.00
($400.00)
$400.00
$7,122.89
$6,250.00
$872.89
$35,346.40
$75,000.00
($39,653.60)
$75,000.00
$501.27
$108.00
$393.27
$1,006.40
$1,300.00
($293.60)
$1,300.00
$0.00
$16.00
($16.00)
$32.34
$200.00
($167.66)
$200.00
$12,364.59
$11,073.00
$1,291.59
$60,775.68
$132,900.00
($72,124.32)
$132,900.00
$8,925.37
$3,750.00
$5,175.37
$54,575.66
$45,000.00
$9,575.66
$45,000.00
$8,925.37
$3,750.00
$5,175.37
$54,575.66
$45,000.00
$9,575.66
$45,000.00
$9,843.73
$9,583.00
$260.73
$55,682.72
$115,000.00
($59,317.28)
$115,000.00
$1,059.79
$375.00
$684.79
$3,140.02
$4,500.00
($1,359.98)
$4,500.00
-4-
-5-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
$10,903.52
$9,958.00
$945.52
$58,822.74
$119,500.00
($60,677.26)
$119,500.00
Local Communication Svc Tax
$13.24
$25,913.74
$60,000.00
($34,086.26)
$60,000.00
Communications Services Tax
$5,013.24
$5,000.00
$60,000.00
($34,086.26)
$60,000.00
$5,013.24
$5,000.00
$13.24
$25,913.74
Garbage Collection Fees
$26,378.88
$13,000.00
$13,378.88
$78,918.84
$156,000.00
($77,081.16)
$156,000.00
Garbage Collection Fee
$26,378.88
$13,000.00
$13,378.88
$78,918.84
$156,000.00
($77,081.16)
$156,000.00
Utility Service Tax
515,151.53
$16,000.00
($848.47)
$82,602.21
$192,000.00
($109,397.79)
$1,000.00
Utility Service Tax - Electric
$288.70
$5,882.99
$13,000.00
($7,117.01)
$1133,000.00
Utility Service Tax - Gas
$1,371.70
$1,083.00
($5,012.34)
$13,000.00
Utility Service Tax - Propane
$2,376.70
$1,083.00
$1,293.70
$7,987.66
$13,000.00
$18,899.93
$18,166.00
$733.93
$96,472.86
$218,000.00
($121,527.14)
$218,000.00
Contributions and Donations
$11,239.40
$12,239.40
$12,000.00
$239.40
$12,000.00
Contributions - Community
$12,239.40
$1,000.00
$239.40
$12,000.00
$12,239.40
$1,000.00
$11,239.40
$12,239.40
$12,000.00
Grants
$0.00
$0.00
$0.00
$303.22
$0.00
$303.22
$0.00
State Grants - Other
$0.00
$303.22
$0.00
$303.22
$0.00
Total Grants
$0.00
$0.00
Other
Certification, Copies, Misc Or
$540.00
$208.00
$332.00
$2,350.00
$2,500.00
($150.00)
$2,500.00
$0.00
$58.00
($58.00)
$446.33
$700.00
($253.67)
$700.00
Clerk's Charges & Fees
($83.00)
$0.00
$1,000.00
($1,000.00)
$1,000.00
Lot Mowing and Clearing
$0.00
$83.00
$0.00
$15,000.00
($15,000.00)
$15,000.00
Other Contractual Agreements
$0.00
$1,250.00
($1,250.00)
$0.00
$83.00
($83.00)
$137.50
$1,000.00
($862.50)
$1,000.00
Other Miscellaneous Revenue
$65,833.00
($65,833.00)
$0.00
$790,000.00
($790,000.00)
$790,000.00
Operating Transfer
$0.00
$67,515.00
($66,975.00)
$2,933.83
$810,200.00
($807,266.17)
$810,200.00
$540.00
$135,671.01
$532,800.00
($397,128.99)
$4,554,643.71
$6,393,684.00
($1,839,040.29)
$6,393,684.00
Total Revenues
Expenditures
Admin & General
$451.20
$9,562.00
$9,110.80
$10,222.89
$114,747.00
$104,524.11
$114,747.00
Executive Salaries
$48,578.76
$30,139.00
($18,439.76)
$200,509.49
$361,668.00
$161,158.51
$361,668.00
Regular Salaries - Admin
$0.00
$20,517.00
$20,517.00
$3,658.94
$246,212.00
$242,553.06
$246,212.00
Contingency - Miscellaneous
$416.00
($101.04)
$1,326.33
$5,000.00
$3,673.67
$5,000.00
Overtime- Admin
$517.04
FICA Taxes
$3,790.32
$3,066.00
($724.32)
$15,565.57
$36,795.00
$21,229.43
$36,795.00
Retirement Contributions
$10,257.09
$7,407.00
($2,850.09)
$44,065.37
$88,884.00
$44,818.63
$88,884.00
Life and Health Insurance
$6,842.51
$8,657.00
$1,814.49
$52,640.40
$103,886.00
$51,245.60
$103,886.00
-5-
-6-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
Legal Services -Planning Board
$0.00
$416.00
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Misc. Prof Svcs.- Building Inspections
$0.00
$25,000.00
$25,000.00
$71,941.00
$300,000.00
$228,059.00
$300,000.00
Misc Prof Svcs - TH
$3,536.46
$2,333.00
($1,203.46)
$13,766.51
$28,000.00
$14,233.49
$28,000.00
Accounting and Auditing Fees
$2,050.00
$1,291.00
($759.00)
$15,275.86
$15,500.00
$224.14
$15,500.00
Property Trash Removal/ Mowing
$0.00
$250.00
$250.00
$1,923.72
$3,000.00
$1,076.28
$3,000.00
Travel and Per Diem - TH
$42.98
$375.00
$332.02
$124.14
$4,500.00
$4,375.86
$4,500.00
Communication - TH
$752.33
$833.00
$80.67
$5,020.74
$10,000.00
$4,979.26
$10,000.00
$142.21
$250.00
$107.79
$529.74
$3,000.00
$2,470.26
$3,000.00
Postage
$677.32
$666.00
($11.32)
$3,669.61
$8,000.00
$4,330.39
$8,000.00
Electric - TH
$2,358.00
$1,458.00
($900.00)
$8,400.22
$17,500.00
$9,099.78
$17,500.00
Water
$382.92
$375.00
($7.92)
$1,792.63
$4,500.00
$2,707.37
$4,500.00
Rental and Lease Expense
$46,425.00
$11,833.00
($34,592.00)
$143,211.56
$142,000.00
($1,211.56)
$142,000.00
Insurance - Liab/Prop/WC
$525.00
$525.00
$6,571.00
$6,310.00
($261.00)
$6,310.00
Insurance - Property
$0.00
$1,713.72
$1,083.00
($630.72)
$14,206.42
$13,000.00
($1,206.42)
$13,000.00
Building Maintenance - TH
$170.00
$833.00
$663.00
$8,037.96
$10,000.00
$1,962.04
$10,000.00
Lawn Maintenance
$0.00
$83.00
$83.00
$1,703.98
$1,000.00
($703.98)
$1,000.00
Bird Sanctuary Maintenance
$2,916.00
($4,308.75)
$25,311.99
$35,000.00
$9,688.01
$35,000.00
Office Eq/Supp/Computer - TH
$7,224.75
Printing and Binding - TH
$98.11
$416.00
$317.89
$7,262.09
$5,000.00
($2,262.09)
$5,000.00
Legal Advertisement & Other
$0.00
$333.00
$333.00
$1,102.84
$4,000.00
$2,897.16
$4,000.00
$270.67
$208.00
($62.67)
$1,678.77
$2,500.00
$821.23
$2,500.00
Office Supplies
$510.00
$875.00
$365.00
$5,533.65
$10,500.00
$4,966.35
$10,500.00
Books, Membership, Training - TH
$0.00
$10,000.00
$10,000.00
$0.00
$120,000.00
$120,000.00
$120,000.00
Capital Outlay - TH
$0.00
$27,500.00
$27,500.00
$0.00
$330,000.00
$330,000.00
$330,000.00
Interfund Transfer to Water Fund
$136,791.39
$169,616.00
$32,824.61
$665,053.42
$2,035,502.00
$1,370,448.58
$2,035,502.00
Fire
Fire Control Contract Services
$43,501.24
$43,750.00
$248.76
$261,007.44
$525,000.00
$263,992.56
$525,000.00
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
Misc. Repair and Maintenance
$43,501.24
$43,833.00
$331.76
$261,007.44
$526,000.00
$264,992.56
$526,000.00
Police
Executive Salaries
$3,301.44
$10,429.00
$7,127.56
$24,169.76
$125,156.00
$100,986.24
$125,156.00
Regular Salaries - Police Offi
$96,589.92
$72,118.00
($24,471.92)
$429,248.27
$865,426.00
$436,177.73
$865,426.00
Overtime -Police
$2,801.84
$1,250.00
($1,551.84)
$4,747.85
$15,000.00
$10,252.15
$15,000.00
Incentive Pay
$1,287.66
$1,060.00
($227.66)
$6,027.95
$12,720.00
$6,692.05
$12,720.00
FICA Taxes
$7,919.18
$6,471.00
($1,448.18)
$35,352.17
$77,653.00
$42,300.83
$77,653.00
Retirement Contributions
$20,897.23
$15,747.00
($5,150.23)
$90,482.86
$188,968.00
$98,485.14
$188,968.00
Life and Health Insurance
$0.00
$0.00
$0.00
$3,329.77
$0.00
($3,329.77)
$0.00
Life and Health Insurance
$14,848.34
$20,777.00
$5,928.66
$131,148.80
$249,328.00
$118,179.20
$249,328.00
-6-
-7-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
Misc Prof Svcs - PD
Dispatch Service Contract
Travel and Per Diem - PD
Communication - PD
Electric - PD
Water -PD
Rental and Lease Expense -PD
Building Maintenance- PD
Vehicle Maintenance
Office Eq/Supp/Computer - PD
Printing and Binding - PD
Legal Advertisement & Other
Uniform Cleaning
Office Supplies
Fuel
Uniforms & Equipment
Books, Memberships, Training - PD
Capital Outlay - PD
$50.00
$0.00
$48.59
$435.69
$187.37
$21.18
$132.61
$308.19
$86.14
$53.13
$23.45
$0.00
$49.00
$123.88
$2,411.82
$120.77
$0.00
$0.00
$151,697.43
$166.00
$4,750.00
$166.00
$475.00
$250.00
$20.00
$166.00
$416.00
$1,000.00
$750.00
$66.00
$0.00
$166.00
$125.00
$3,333.00
$541.00
$416.00
$10,416.00
$151,074.00
$116.00
$4,750.00
$117.41
$39.31
$62.63
($1.18)
$33.39
$107.81
$913.86
$696.87
$42.55
$0.00
$117.00
$1.12
$921.18
$420.23
$416.00
$10,416.00
($623.43)
$902.57
$58,495.67
$48.59
$2,984.81
$1,030.77
$57.06
$658.79
$5,617.93
$2,217.14
$8,402.21
$196.91
$228.00
$942.00
$564.66
$16,627.92
$632.72
$0.00
$0.00
$824,115.18
$2,000.00
$57,000.00
$2,000.00
$5,700.00
$3,000.00
$250.00
$2,000.00
$5,000.00
$12,000.00
$9,000.00
$800.00
$0.00
$2,000.00
$1,500.00
$40,000.00
$6,500.00
$5,000.00
$125,000.00
$1,813,001.00
$1,097.43
($1,495.67)
$1,951.41
$2,715.19
$1,969.23
$192.94
$1,341.21
($617.93)
$9,782.86
$597.79
$603.09
($228.00)
$1,058.00
$935.34
$23,372.08
$5,867.28
$5,000.00
$125,000.00
$988,885.82
$2,000.00
$57,000.00
$2,000.00
$5,700.00
$3,000.00
$250.00
$2,000.00
$5,000.00
$12,000.00
$9,000.00
$800.00
$0.00
$2,000.00
$1,500.00
$40,000.00
$6,500.00
$5,000.00
$125,000.00
$1,813,001.00
Streets
Executive Salaries
Regular Salaries - Streets
Overtime -Streets
FICA Taxes
Retirement Contributions
Life and Health Insurance
Misc Prof Svcs - Streets
Communication - Streets
Electric - Streets
Vehicle Maintenance- Streets
Misc. Repair and Maintenance
Misc. Other - NPDES
Operating Supplies
Uniforms & Equipment
Road Materials and Supplies
Capital Outlay - Streets
$0.00
$7,500.00
$140.64
$567.05
$0.00
$172.37
$0.00
$41.63
$1,488.91
$0.00
$4,560.78
$0.00
$90.86
$0.00
$0.00
$0.00
$14,562.24
$0.00
$12,388.00
$333.00
$973.00
$2,452.00
$3,462.00
$2,083.00
$41.00
$1,500.00
$166.00
$1,000.00
$750.00
$133.00
$83.00
$100.00
$69,062.00
$94,526.00
$0.00
$4,888.00
$192.36
$405.95
$2,452.00
$3,289.63
$2,083.00
($0.63)
$11.09
$166.00
($3,560.78)
$750.00
$42.14
$83.00
$100.00
$69,062.00
$79,963.76
$125.00
$50,081.66
$293.00
$3,799.21
$3,574.72
$18,303.50
$450.00
$261.94
$7,938.09
$684.82
$23,497.13
$4,297.00
$1,762.71
$764.89
$0.00
$34,221.70
$150,055.37
$0.00
$148,663.00
$4,000.00
$11,679.00
$29,427.00
$41,555.00
$25,000.00
$500.00
$18,000.00
$2,000.00
$12,000.00
$9,000.00
$1,600.00
$1,000.00
$1,200.00
$828,750.00
$1,134,374.00
($125.00)
$98,581.34
$3,707.00
$7,879.79
$25,852.28
$23,251.50
$24,550.00
$238.06
$10,061.91
$1,315.18
($11,497.13)
$4,703.00
($162.71)
$235.11
$1,200.00
$794,528.30
$984,318.63
$0.00
$148,663.00
$4,000.00
$11,679.00
$29,427.00
$41,555.00
$25,000.00
$500.00
$18,000.00
$2,000.00
$12,000.00
$9,000.00
$1,600.00
$1,000.00
$1,200.00
$828,750.00
$1,134,374.00
-7-
Legal
Executive Salaries
Regular Salaries - Legal
FICA Taxes - Legal
Retirement Contributions - Legal
Life and Health Insurance - Legal
Contracted Legal Services
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Actual
$423.12
$12,270.48
$971.04
$2,655.51
$1,404.09
$155,912.63
$0.00
$59.79
$0.00
$0.00
$0.00
$173,910.66
Current Month
Budget Variance
Actual
$0.00
$13,000.00
($423.12)
$65,070.94
$1,692.48
$112,000.00
$9,333.00
$59,110.43
($2,937.48)
$112,000.00
$52,889.57
$7,800.00
$714.00
$7,800.00
($257.04)
$23,012.00
$4,175.45
$11,593.40
$1,917.00
$23,012.00
($738.51)
$533,410.94
$11,418.60
($631.94)
$1,731.00
$550,000.00
$326.91
$124,165.57
$12,828.63
$550,000.00
$45,833.00
$2,078,461.60
($110,079.63)
$2,078,461.60
$425,834.43
$650.00
$83.00
$327.03
$83.00
$650.00
$223.23
$0.00
$54.00
$0.00
($5.79)
$200.00
$322.97
$200.00
$8.00
$200.00
$8.00
$0.00
$16.00
$4,500.00
$16.00
$3,036.00
$0.00
$4,500.00
$16.00
$210,127.24
$16.00
$30.40
$375.00
$161.00
$1,464.00
$60,080.00
($113,830.66)
$510,879.76
YTD
Budget Variance 2020 Budget
$0.00
$13,000.00
($1,692.48)
$65,070.94
$0.00
$112,000.00
$156,000.00
$59,110.43
$650.00
$112,000.00
$8,568.00
$7,800.00
$4,392.55
$7,800.00
$8,568.00
$23,012.00
$702.02
$11,593.40
$163,800.00
$23,012.00
$20,777.00
$533,410.94
$7,948.37
($631.94)
$20,777.00
$550,000.00
$3,917,501.89
$124,165.57
($397,739.93)
$550,000.00
$1,000.00
$2,078,461.60
$776.77
$2,078,461.60
$1,000.00
$650.00
$327.03
$21.00
$650.00
$100.00
$0.00
$100.00
$0.00
$100.00
$200.00
$200.00
$200.00
$200.00
$169.60
$200.00
$4,500.00
$3,036.00
$4,500.00
$721,007.00
$210,127.24
$721,007.00
$12,947.98
$13,000.00
$52.02
$65,070.94
$156,000.00
$90,929.06
$156,000.00
$0.00
$650.00
$650.00
$0.00
$7,800.00
$7,800.00
$7,800.00
$12,947.98
$13,650.00
$702.02
$65,070.94
$163,800.00
$98,729.06
$163,800.00
$533,410.94
$532,779.00
($631.94)
$2,476,182.11
$6,393,684.00
$3,917,501.89
$6,393,684.00
($397,739.93)
$21.00
($397,760.93)
$2,078,461.60
$0.00
$2,078,461.60
$0.00
($397,739.93)
$21.00
($397,760.93)
$2,078,461.60
$0.00
$2,078,461.60
$0.00
-S-
Revenues
Water Sales
Water Sales
Total Water Sales
Reserve Fees
Reserves Fees
Total Reserve Fees
Interest
interest On Investment
Other
Transfer from General Fund
Water Fund Balance Transfer In
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
Total
Total Revenues
Expenditures
Water Purchased
Water Purchased - Commodity
Water - Capacity
Water Purchased -Meter Charge
Backflow Preventer Testing
Total Water Purchased
Other Expenses
Regular Salaries - Water
Overtime - Water
FICA Taxes
Town of Gulf Stream
Income Statement
Water Fund as of March 31, 2020
$34,702.83
Current Month
$18,630.17
$229,050.68
YTD
$640,000.00
$410,949.32
$640,000.00
$2,022.05
$2,500.00
Actual
$477.95
Budget
Variance
2020 Budget
Actual
$19,215.74
Budget
Variance
$7.36
$9.00
$1.64
$39.26
$143,745.17
$70.74
$87,500.00
$56,245.17
$0.00
$499,125.54
$541.00
$1,050,000.00
($550,874.46)
$1,050,000.00
$143,745.17
$87,500.00
$56,245.17
$499,125.54
$36,732.24
$1,050,000.00
($550,874.46)
$1,050,000.00
$19,650.76
$239,874.20
$22,780.80
$676,610.00
$11,250.00
$11,530.80
$676,610.00
$68,084.40
$135,000.00
($66,915.60)
$135,000.00
$22,780.80
($1,465.40)
$11,250.00
$11,530.80
$68,084.40
$28,500.84
$135,000.00
($66,915.60)
$135,000.00
$416.00
$416.00
$3,150.45
$0.00
$666.00
$2,484.45
$5,000.00
$17,438.31
$5,000.00
$8,000.00
$9,438.31
$8,000.00
$3,150.45
($81.07)
$666.00
$2,484.45
$17,438.31
$2,496.00
$8,000.00
$9,438.31
$8,000.00
$0.00
$27,500.00
($27,500.00)
$0.00
$330,000.00
($330,000.00)
$330,000.00
$0.00
$149,225.00
($149,225.00)
$0.00
$1,790,706.00
($1,790,706.00)
$1,790,706.00
$0.00
$176,725.00
($176,725.00)
$0.00
$2,120,706.00
($2,120,706.00)
$2,120,706.00
$0.00
$541.00
($541.00)
$0.00
$6,500.00
($6,500.00)
$6,500.00
$0.00
$541.00
($541.00)
$0.00
$6,500.00
($6,500.00)
$6,500.00
ItI Ao 626.42
5276.682.00
($107,005.58)
$584,648.25
$3,320,206.00
($2,735,557.75)
$3,320,206.00
$34,702.83
$53,333.00
$18,630.17
$229,050.68
$640,000.00
$410,949.32
$640,000.00
$2,022.05
$2,500.00
$477.95
$10,784.26
$30,000.00
$19,215.74
$30,000.00
$7.36
$9.00
$1.64
$39.26
$110.00
$70.74
$110.00
$0.00
$541.00
$541.00
$0.00
$6,500.00
$6,500.00
$6,500.00
$36,732.24
$56,383.00
$19,650.76
$239,874.20
$676,610.00
$436,735.80
$676,610.00
$5,870.40
$4,405.00
($1,465.40)
$24,362.16
$52,863.00
$28,500.84
$52,863.00
$0.00
$416.00
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
$449.07
$368.00
($81.07)
$1,931.00
$4,427.00
$2,496.00
$4,427.00
-9
Town of Gulf Stream
Income Statement
Water Fund as of March 31, 2020
-10-
YTDActual
Current Month
Actual
Budget
Variance
2020 Budget
Budget
Variance
$886.00
($342.08)
$5,280.74
$10.641.00
$5,360.26
$10,641.00
Retirement Contributions
$1,228.08
$12,089.50
$20,777.00
$8,687.50
$20,777.0
Life and Health insurance
$1,298.50
$1,731.00
$432.50
$6,500.00
$6,330.00
$6,500.00
$0.00
$541.00
$541.00
$170.00
GIS/Mapping
($559.00)
$2,205.00
$8,000.00
$5,795.00
$8,000.00
Water Sampling & Testing
$1,225.00
$666.00
$4,695.38
$19,424.00
$14,728.62
$19,424.00
Repair Services
$3,811.50
$1,827.00
($1,984.50)
$10,500.00
$2,618.83
$10,500.
Software Maintenance Contract
$6,410.47
$875.00
($5,535.47)
$7,881.17
$500.00
$239.91
$500.00
Communication
$38.16
$41.00
$2.84
$260.09
$1,000.00
$720.00
$1,000.00
Postage
$70.00
$83.00
$13.00
$280.00
$550.00
$463.57
$550. 00
Electric -Chlorinator
$16. 24
$45.00
$28.76
$86.43
$46,000.00
$46,000.00
$46,000.00
Insurance - General Liability
$0.00
$3833.00
,
$3,833.00
$0.00
$1,000.00
$315.) 8
$1,000.00
Vehicle Maintenance- Water
$0.00
$83.00
$83.00
$684.82
$200.00
$22,00
$200.00
$0.00
$16.00
$16.00
$178.00
Printing and Binding
$0.00
$0.00
$2,000.00
$2,000.00
$2,000. 00
Provision for Bad Debt
$0.00
$0.00
$7,617.86
$9,000.00
$1,382.14
$9,000.00
Misc. Operating Supplies
$0.00
$583.00
$583.00
$800.00
$35.15
$800.00
$0.00
$125.00
$125.00
$764.85
Uniforms & Equipment
$0.00
$1,471.00
$1,471.00
$1,471.00
Books, Membership, Training -Water
$0.00
$122.00
$122.00
$70,000.00
$70,000.00
$70,000.00
$0.00
$5,833.00
$5,833.00
$0.00
Depreciation Expense
$1,333.00
$4,200.80
$16,000.00
$l 1,799.20
$16,000.
Renewal &Replacement Expense
$0.00
$1,333.00
$64.529.25
$2,356,943.00
$2,292,413.75
$2,356,943.00
Capital Outlay- Water
$0.00
$196,411.00
$196,411.00
$2,643,596.00
$2,506,378.95
$2,643,596.00
$20,417.42
$220,223.00
$199,805.58
$137,217.05
Total Other Expenses
$377,091.25
$3,320,206.00
$2,943,114.75
$3,320,206.00
$57,149.66
$276,606.00
$219,456.34
Total Expenditures
$76.00
$112,450.76
$207,557.00
$0.00
$207s57.00
$0.00
Net Revenue (Deficit)
$112,526.76
$112,526.76
$76.00
$112,450.76
$207,557.00
$0.00
$207,557.00
$0.00
NET SURPLUS/(DEFICIT)
-10-
Cont Svcs - Pre Const Landscap
Cont Svcs - Post Const Landsca
Cont Svcs - AT&T Fees
Cont Svcs - Comcast Fees
Legal Advertisement & Other
Discount
County Admin Fee
Misc. Expenses
Debt Service - Principal
Debt Service - interest
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Town of Gulf Stream
Income Statement
Undergrounding Fund as of March 31, 2020
Current Month
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$64.73
$45.89
$0.00
$0.00
$0.00
$1,910.62
$1,910.62
$2,742.78
YTD
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$9,405.89
$2.386.92
$0.00
$0.00
$0.00
$13,622.81
$13,622.81
$234,614.25
$2,742.78 $234,614.25
-11-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of March 31, 2020
Expenditures
Current Month
YTD
All Expenses
Actual
Actual
Revenues
$0.00
$0.00
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$0.00
$0.00
Early Payment Discount -Ad Vale,
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
NAV Taxes - Fees
$0,00
$0.00
Prof Svcs - Const Survey Work
$0.00
$0.00
Total Non- Ad Velorem Taxes
$1,800.00
$1,800.00
Interest
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$69.80
Interest On Investment
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$69.80
Other
$0.00
$0.00
$4,653.40
$248,097.46
Assessment Revenues
$0.00
$69.80
interest On Investment
$0.00
$0,00
Interest Revenue on Assessment
$0.00
$0.00
Admin Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$4,653.40
$248,167.26
54,653.40
$248,237.06
Total Revenues
Expenditures
All Expenses
$0.00
$0.00
GIS/Mapping
$0.00
$0.00
Engineering Fees
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0,00
$0.00
Prof Svcs - Const Survey Work
$0.00
$0.00
Prof Svcs - Project Admin
$1,800.00
$1,800.00
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$30.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$0.00
Cont Svcs - UG Construction
$0.00
$0.00
-12-
Revenues
Discretionary Infrastructure Tax
interest On Investment
PST Balance Transfer In
Total Revenues
Expenses
PST Fund Contingency - Miscellaneous
infrastructure Capital Outlay
Total Expenses
BEGINNING FUND BALANCE
NET SURPLUS/(DEFICIT)
ENDING FUND BALANCE
Actual
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of March 31, 2020
YTD
Budget FY 2020 Budget Variance
$30,960.03
$60,000.00
$60.000.00
($29,039.97)
$1,414.31
$400.00
$400.00
$1,014.31
$0.00
$100,000.00
$100,000.00
($100,000.00)
$32,374.34
$160,400.00
$160,400.00
($128,025.66)
$0.00
$0.00
$0.00
$0.00
$0.00
$160,400.00
$160,400.00
$160,400.00
$0.00
$160,400.00
$160,400.00
$160,400.00
$186,810.82
$0.00
$0.00
$186,810.82
$32,374.34
$0.00
$0.00
$32,374.34
$219,185.16
$0.00
$0.00
$219,185.16
-13-
TOWN OF GULF STREAM
WATER USAGE REPORT
Unaudited
As of March 31, 2020
TABLE OF CONTENTS
SECTION
PAGE(S)
Comparative Water Use By Consumer By Year .......................................
Water Usage Chart Analysis...................................................................... 2
CONSUMER/YEAR
Non -Residential
Developments
BI -MONTHLY USE
In Thousands of Gallo
OCT-NOV DEC -JAN FEB -MAR APR -MAY JUN-JUL AUG -SEP
2005-2006
768
731
838
870
830
736
...
.. ...1991.....
.. ...
544.
...................
.......
260-2668
3365
2323
1 744
2340
1873
1756
.........................
..................................................................
.. .............
.....
.............
.............
..
2009-2010
2767
2875
3047
2627
2833
2847
***"*".,.,.,.,.'.'.'.:2�40::::::::::::::2�IO.:::::::::::::::�:1:1.R:::::::::::::::31
.................
.......
.8. .....
.
.. ..........
, 1 ..
.......
2011-2012
2508
2780
3311
3002
1879
1852
29.1:2* -:20:1:3::::::::::::::::::::::::::::-::::1690::::::::::::::
... ........
.....
'2''0'1'3 .. ...
..
.... ........
: 8.
.. ........
.1 .9.54:
...
�6i3'-2'61'4
1'8'0'4'
3,65,0,
2'2'9'0
2167
2394
1676
2 . ..............
:::::.2.3 .......
..............
2015-2016
2264
2208
3505
2031
2776
2153
2016 2(T1 Z :'*:'::'::'::'::'::':'::'::'::'::'::::,:,2:1:99:
. ....
........
.... .. .
.
.. .. ......
. . ......
.....
. .
2017-2018
..................
2239
....
2076
..
I ......
2117
1939
1525
1410
—
261:840.14 . .............
..
.........
...................
.....................
............................................................................................
2019-2020
1773
1620
1765
2005-2006
3657
6410
4995
4595
4010
3034
......
. ......
2007-2008
3365
3867
3214
3890
3063
3306
... .................
.. .............
.....
.............
.............
..
2009-2010
4177
4843
4290
3326
5402
4014
.................
..
. . ................
2011-2012
2755
3285
3996
3059
1477
2541
..........
.....
...............
40,95
3,65,0,
5434,
4359
6764
6058
........................................................
........
....................
2015-2016
10096
2693
2721
3287
2896
3958
.
.. .. ......
. . ......
.....
. .
26i�_�618
M74
21359
M88
3660
2 8 28
3 8 29
...................................
.........
...................
.....................
2019-2020
3591
2807
2980
Single Family Home
........ ....:::::.::::::.::271.x.::::::3313$
:
32096::....
............................
2006-2007
38690
33333
32246
30716
17384
23790
. ........ ............
.
.........
.......
2008-2009
23738
29807
31867
31036
24808
26862
.................. .........
........
.................................................
2010-2011
33571
26758
29254
32047
27142
25869
:.........:2 ....................
: .....................
........
..........................
2012-2013
24994
32072
26250
27949
23455
23385
2r5843::::::::::::22334.:
.......................
2014-2015
23988
26103
22099
25617
27687
22936
..................................................................
2016-2017
33182
28758
30529
34067
34082
32980
.......... .
.....
...
...... .
.... .
2018-2019
35845
30635
23595
33374
39153
27378
.
........................
........ ..
............
......
......
..........................................................
Total G/S Meters
2005-2006
31581
40279
37929
44180
4035933705
.........................................................
.................
........
2007-2008
29103
32213
26639
35246
30170
30264
.....................................
36732
.. .............
.......................................
2009-2010
39938
31249
30561
29845
42908
39146
.................................
.. ........
....
..............
.......
2011-2012
27762
29411
34974
32380
24465
28148
...........
............................................
..
..................
.........................
2013-2014
32450
35358
34548
32952
36001
30068
........15 ....... ...................
..
....... ..................
..............................
2015-2016
41332
30479
31019
35805
39187
40183
12017-2018
33232
30534
37767
39409
32832
38620
.............. ...................................
28570 ............................
.............
YTD EACH I FROM PREVIOUS
YEAR/SEP YEAR
4773
:6570
12027
1:4061
16996
15332
1:1569
12344
125117
14937
1:1447
11306
26701
20705
26052
............
::::::-2 , .11:57
17113
....... 17529
30360
..........
25651
20938
98305
1761
168118
174641
158105
..
........
148430
193598
189980
..........
228033
............
183635
::::20412.93:
213647
177140
........03
...
201377
214376
...........
218005
212394
FROM BASE
YEAR
................
..........
...........
_17.13%
..............
...................
14.53%
...................
32.67%
............
... ................
.. ........
...................
...............
�:22.1742.1.
GULF STREAM WATER USAGE CHART ANALYSIS
280000
AUG -SEP
240000
* JUN-JUL
G
UM
APR -MAY
L
FEB -MAR
A
T
■DEC -JAN
200000
1
■ OCT-NOV
V
E
0
0
0
S
160000
G
A
L
L
O
N
S
120000
B
L
L
E
D
80000
40000
0
2005- 2006- 2007- 2008- 2009- 2010- 2011- 2012- 2013- 2014- 2015- 2016- 2017-
2018- 2019-
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
2019 2020
BILLING PERIODS FOR EACH FISCAL YEAR BETWEEN FY 04 TO FY 17
Gulf Stream Police Department �y�y
FLA' Activity Report
From 3/1/2020 Through 3/31/2020
Activity Count
ALARMS
5
ANIMAL COMPLAINT
1
ASSIST OTHER DEPARTMENT
18
DIRECTED PATROL
128
DISTURBANCE
1
NOISE COMPLAINT
1
POLICE SERVICE
22
SUSPICIOUS INCIDENT
4
SUSPICIOUS PERSON
2
TOWN ORDINANCE VIOLATION
21
TRAFFIC COMPLAINT
3
TRAFFIC CRASH
3
TRESPASSING
1
TRAFFIC CONTACTS
63
Gulf Stream Police Department
FLA. Activity Report
From 3/1/2019 Through 3/31/2019
Activity
Count
ALARMS
11
ANIMAL COMPLAINT
1
ASSIST OTHER DEPARTMENT
11
BURGLARY RESIDENCE
1
DIRECTED PATROL
127
DISTURBANCE
2
IDENIITY THEFT / FRAUD
1
MOTORIST ASSIST
1
POLICE SERVICE
17
SUSPICIOUS INCIDENT
2
TOWN ORDINANCE VIOLATION
17
TOWN ORDINANCE VIOLATION (DOG)
2
TRAFFIC COMPLAINT
4
TRAFFIC CRASH
2
TRESPASSING
3
TRAFFIC CONTACTS
120
BAXTER A00DMAN
Consultinc �;;yin�:as
477 S. Rosemary Avenue, Suite 330, West Palm Beach, FL 33401 • baxterwoodman.com
April 1, 2020
Greg Dunham
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Subject: Town of Gulf Stream
State Road AlA Water Main Improvements — Phase 2
Recommendation of Award
Dear Greg:
On Wednesday, March 18, 2020 at 2:00 P.M., bids were received by the Town of Gulf Stream for the
State Road AIA Water Main Improvements —Phase 2 project. Three (3) bids were received as follows:
Name of Bidder Total Base Bid
Price
1. Foster Marine Contractors, Inc. $1,255,108.00
2. GT General Contractors, LLC $1,393,740.00
3. DBF Construction, LLC $1,571,120.00
Alternate A Alternate B Total Bid
Bid Price Bid Price Price
$406,880.00 $286,560.00 $1,948,548.00
$315,240.00 $263,900.00 $1,972,880.00
$441,100.00 $384,705.00 $2,396,925.00
We have reviewed the bid proposals submitted by each of the Contractors and have not found any
mathematical errors with any of the bids submitted. The Bid Tabulation Sheet is attached.
The following summarizes our findings for the low bidder:
Foster Marine Contractors, Inc.
• Acknowledged Addendum No. 1. And Addendum No. 2
• Provided Bid Bond (5%).
• Schedule of Bid Prices was filled out correctly.
• Company Financial information was provided and is acceptable.
• Provided Questionnaire.
• Company Headquarters is based in Wellington, Florida.
Baxter & Woodman, Inc. (B&W) has contacted references for Foster Marine Contractors, Inc. and has
received satisfactory feedback from the references. It appears that Foster Marine Contractors, Inc.
should be able to complete a project of this size based on past working experience in South Florida.
They also have the required equipment and manpower available to complete the project. B&W
therefore recommends award of the Construction Contract to Foster Marine Contractors, Inc. in the
total bid amount of $1,948,548.00, based on the Company being the lowest responsive bidder and
providing the best value to the Town.
BAXTER WOODMAN Page
If you have any questions regarding the information presented, please contact us at 561-655-6175.
Sincerely,
BAXTER & WOODMAN, INC.
Sira J. Prinyavivatkul, P.E.
Florida Water/Wastewater Department Manager
Enclosures
cc: MC File No. 190170.00
MC Project No. 170753.00 • Page 2
BAXTER WOODMAN
477 S. Rosemary Avenue, Suite 330, West Palm Beach, F1 33401 • baxterwoodman.co
April 1, 2020
Greg Dunham
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Subject: Town of Gulf Stream
State Road AlA Water Main Improvements — Phase 2
Recommendation of Award
Dear Greg:
On Wednesday, March 18, 2020 at 2:00 P.M., bids were received by the Town of Gulf Stream for the
State Road A 1 A Water Main Improvements — Phase 2 project. Three (3) bids were received as follows:
Name of Bidder Total Base Bid
Price
Foster Marine Contractors, Inc. $1,255,108.00
GT General Contractors, LLC $1,393,740.00
DBF Construction, LLC $1,571,120.00
Alternate A Alternate B Total Bid
Bid Price Bid Price Price
$406,880.00 $286,560.00 $1,948,548.00
$315,240.00 $263,900.00 $1,972,880.00
$441,100.00 $384,705.00 $2,396,925.00
We have reviewed the bid proposals submitted by each of the Contractors and have not found any
mathematical errors with any of the bids submitted. The Bid Tabulation Sheet is attached.
The following summarizes our findings for the low bidder:
Foster Marine Contractors, Inc.
• Acknowledged Addendum No. 1. And Addendum No. 2
• Provided Bid Bond (5%).
• Schedule of Bid Prices was filled out correctly.
• Company Financial information was provided and is acceptable.
• Provided Questionnaire.
• Company Headquarters is based in Wellington, Florida.
Baxter & Woodman, Inc. (B&W) has contacted references for Foster Marine Contractors, Inc. and has
received satisfactory feedback from the references. It appears that Foster Marine Contractors, Inc.
should be able to complete a project of this size based on past working experience in South Florida.
They also have the required equipment and manpower available to complete the project. B&W
therefore recommends award of the Construction Contract to Foster Marine Contractors, Inc. in the
total bid amount of $1,948,548.00, based on the Company being the lowest responsive bidder and
providing the best value to the Town.
BAXTER WOODMAN
Page 2
If you have any questions regarding the information presented, please contact us at 561-655-6175.
Sincerely,
BAXTER & WOODMAN, INC.
Sira J. Prinyavivatkul, P.E.
Florida Water/Wastewater Department Manager
Enclosures
cc: MC File No. 190170.00
MC Project No. 170753,00 • Page 2
TOWN OF GULF STREAM
Construction Management Services for
State Road AlA Water Main Improvements — Phase 2
DATE: April 3, 2020
BACKGROUND
The Town of Gulf Stream (Town) contracted with Baxter & Woodman, Inc. (Consultant) to
provide engineering design services for the replacement of the existing 6 -inch water main, north
of Golfview Drive, along State Road AIA, then west on Sea Road, then north on County Road,
north on State Road AIA and then west to the end of Little Club Road (Phase 2). As part of
previous improvements (Phase 1) the Town replaced the existing 8 -inch force main along State
Road (S.R) AIA, south of Golfview Drive with a new 12 -inch water main. The Town has
requested that Consultant provide Construction Management Services for the Phase 2 portion of
the project.
DESCRIPTION OF WORK
The limits of the water main replacement are presented on Exhibit 1. The replacement water
main along S.R. AIA will be minimum 12 -inch diameter. The replacement water main along all
other roadways will be 8 -inch diameter. All water main piping will be installed using either the
open cut trench method or horizontal directional drilling method (HDD).
The water main improvements are as follows:
• Design a 12 -inch water main (approx. 3,200 -ft.) on S.R. AIA, north of Golfview Drive
• Design a 8 -inch water main (approx. 300 -ft.) on Sea Road
• Design a 8 -inch water main (approx. 1,300 -ft) on County Road
• Design a 8 -inch water main (approx. 200 -ft) on S.R. AIA, north of County Road
• Design a 8 -inch water main (approx.. 1,000 -ft) on Little Club Road
• Connect to all side roads along pipeline route
• Directional drill or alter alignment in areas of Australian Pines, where feasible
• Fire Hydrants (500 ft. residential and 1,000 ft. non-residential)
• Valves (8 -inch and smaller shall be gate valves; 12 -inch valves shall be butterfly type)
• Water Services (2 -inch meters and services)
• Driveway Restoration
• Pavement trench repair when crossing roads
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SCOPE OF WORK
The services provided under this authorization will be divided into defined tasks in order to
provide the Town with required construction management services:
• Task No. 1 — Services During Construction
• Task No. 2 — Resident Project Representative Services
The specific scope of services to be provided by Consultant in this Proposal includes the
following:
Task 1 - Services During Construction (SDC)
The specific SDC phase services to be provided by the Consultant include the following:
Subtask 1.1 Pre -Construction Conference
Prepare agenda and conduct pre -construction conference with selected Contractor and Town staff.
Prepare and issue written minutes of meeting.
Subtask 1.2 Submittal Review
Receive, log, and review Shop Drawing and Product submittals for general conformance with the
design intent and provisions of the Contract Documents. Review of up to fifty (50) submittals
(total, which includes submittals and re -submittals, if required) is included in the budget for SDC
phase services. Consultant will review and return submittals to Town and Contractor within
fourteen (14) days of receipt.
Subtask 1.3 Monthly Meetings
Attend construction progress meetings with the Town and Contractor once a month and provide
an agenda and written summary of the issues discussed. Project meetings will be conducted by
the Construction Manager with the Resident Project Representative also in attendance. Following
the meeting, the Construction Manager will prepare and distribute meeting minutes (within
twenty-four (24) to thirty-six (36) hours after meeting) to the Town and other attendees. Meetings
will be held at the Town facilities. Five (5) progress meetings are included in the budget for this
task.
Subtask 1.4 Pay Estimate Review
Review monthly payment applications submitted in a format acceptable to the Town. Consultant
shall verify the quantities as represented on the pay request and make a recommendation to the
Town to proceed with the payment as requested, or as modified based on Consultant review. A
seven (7) month construction period is assumed in budgeting this task.
Subtask 1.5 Construction Schedule Review
Monitor the construction schedule monthly and report, to the Town, conditions which may cause
delay in completion.
04/03/20
Subtask 1.6 Construction Clarifications/Daily Communication
Respond in writing to Contractor's Request for Information (RFI) regarding design documents
during the estimated seven (7) month construction period. Consultant shall issue interpretations
and clarifications of the Contract Documents, along with associated support materials, as
requested by the Contractor. Those interpretations will be rendered and a response prepared and
submitted to the Contractor within a targeted time frame of five (5) working days. This subtask
also includes the necessary Day to Day Communication with Contractor and Town for
coordination of the construction activities for the seven (7) month construction time -frame.
Subtask 1.7 Construction Changes
Prepare and negotiate Change Orders (CO) and Field Change Directives (FCD) during the seven
(7) month construction period. For the purpose of this task order, it is assumed that up to three (3)
CO's and ten (10) FCD's will be prepared during the seven (7) month construction period.
Subtask 1.8 Periodic Field Inspections
Consultant's Construction Manager will visit the project site an average of eight (8) hours a
month for the seven (7) month construction time frame.
Subtask 1.9 Certification of Construction Complete
Consultant shall certify to Florida Department of Health — Palm Beach County (FDOH-PBC) and
Florida Department of Transportation (FDOT) based on visible project features, Consultant's
inspections and review of testing reports that the project was constructed in accordance with the
plans and specifications submitted in the permit applications.
Certification will include that water services were properly pressure tested and bacteriologically
sampled to allow a "request for release of facilities to be placed into service" to be filed with the
FDOH-PBC. It is assumed that up to three (3) partial releases and one final release will be
prepared for FDOH-PBC.
Subtask 1.10 Substantial and Final Inspection
In conjunction with Town staff, Consultant shall make preliminary and final inspections and
assist in the preparation of a Contractor "punch list" to achieve Substantial Completion. Review
completion of identified punch list items to assist in the determination that Substantial
Completion has been achieved by the Contractor. Advise the Town that Final Acceptance of the
project has been reached in accordance with the Contract Documents.
Subtask 1.11 Public Outreach
Consultant shall attend and assist the Town in presentation of the proposed project to local
residents at a public meeting. The meeting shall be held at the Town Hall. Consultant shall
prepare meeting notification handouts. Consultant shall prepare a power point presentation for
the meeting and shall provide construction plan sets for discussion/review purposes. Consultant
04/03/20
shall develop Social Media Sites for the Public to follow along with the Project. Consultant shall
also administer a Project Hotline during the seven (7) month construction timeframe, Consultant
shall also create and maintain a resident owner complaint log. Consultant will coordinate the
issues with the Town and Contractor; and will track resolution of all matters.
Task 2 - Resident Project Representative Services
The Resident Project Representative Phase services to be provided by the Consultant to include
the following:
Subtask 2.1 SR AlA Inspections
Provide a full-time (40 hours/week) Resident Project Representative (RPR) during the critical
construction work along SR AIA in a total period of not -to -exceed sixty eight (68) working days
(for a total of five -hundred and forty four (544) hours) for this portion of the construction
contract. This assumes a total overall construction duration of 6 -months to Substantial
Completion, and total onsite RPR services of 5 -months including Town Roads.
It is anticipated that some of the directional drill procedures are likely to exceed normal 8 -hour
per day working times. On those days it will be necessary for Inspection Oversight to extend
beyond the normal working times to provide this additional coverage. We will attempt to absorb
this with our allotted budget and notify the Town if this becomes an issue.
Subtask 2.2 Town Road Inspections
Provide a part-time (25 hours/week) Resident Project Representative (RPR) during the critical
construction work along Town Roads in a total period of not -to -exceed forty five (45) working
days (for a total of two -hundred and twenty five (225) hours) for this portion of the construction
contract. This assumes a total construction duration of 6 -months to Substantial Completion, and
total onsite RPR services of 5 -months including Town Roads.
Activities performed under the above tasks 2.1 and 2.2 consist of furnishing an RPR during the
construction of the project, to observe the quality of the construction work, and to determine, in
general, if the construction is proceeding in accordance with the contract documents so that an
engineering certification can be made regarding the construction of the proposed improvements.
The RPR shall:
■ Serve as Consultant's liaison with Contractor, working principally through the
Contractor's superintendent and assisting him in understanding the intent of the Contract
Documents.
Conduct on-site observations of the work in progress to assist in determining if the work
is proceeding in accordance with the Contract Documents and that completed work
conforms to the Contract Documents. Consultant's Project Manager shall report, in
writing to the Town, whenever Consultant believes that work is unsatisfactory, faulty or
defective, or does not conform to the Contract Documents, or does not meet the
requirements of inspections, tests or approval required to be made, or has been damaged
prior to final payment.
Accompany visiting inspectors representing public or regulatory agencies having
jurisdiction over the project. Record, in writing, the outcome of these inspections and
report same to Town.
04/03/20
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L I M I T A T I O N S O F A U T H O R I T Y
E x c e p t u p o n w r i t t e n i n s t r u c t i o n s o f C o n s u l t a n t , R e s i d e n t P r o j e c t R e p r e s e n t a t i v e :
1 . S h a l l n o t e x c e e d l i m i t a t i o n s o n C o n s u l t a n t ' s a u t h o r i t y a s s e t f o r t h i n t h e C o n t r a c t
D o c u m e n t s .
2 . S h a l l n o t u n d e r t a k e a n y o f t h e r e s p o n s i b i l i t i e s o f C o n t r a c t o r , S u b c o n t r a c t o r s o r
C o n s t r u c t i o n M a n a g e r , o r e x p e d i t e t h e W o r k .
3 . S h a l l n o t i s s u e d i r e c t i o n s r e l a t i v e t o a n y a s p e c t o f t h e m e a n s , m e t h o d s , t e c h n i q u e s ,
s e q u e n c e s o r p r o c e d u r e s o f c o n s t r u c t i o n u n l e s s s u c h i s s p e c i f i c a l l y c a l l e d f o r i n t h e
C o n t r a c t D o c u m e n t s .
4 . S h a l l n o t p a r t i c i p a t e i n s p e c i a l i z e d f i e l d o r l a b o r a t o r y t e s t s .
A S S U M P T I O N S
I n a d d i t i o n t o t h e w o r k i t e m s d i s c u s s e d a b o v e , t h e f o l l o w i n g a s s u m p t i o n s w e r e m a d e i n
e s t a b l i s h i n g t h e s c o p e o f t h i s T a s k O r d e r a n d a s s o c i a t e d f e e . C h a n g e s a n d / o r m o d i f i c a t i o n s i n t h e
a b o v e w o r k i t e m s o r t h e s e a s s u m p t i o n s a r e c o n s i d e r e d a n A d d i t i o n a l S e r v i c e s I t e m u n d e r t h e
t e r m s o f t h e c o n t r a c t . A s s u m p t i o n s i n c l u d e :
1 . D e v i a t i o n s f r o m t h e A s - B i d D r a w i n g s w i l l b e c o m p i l e d b y t h e C o n t r a c t o r a n d e l e c t r o n i c a l l y
i n c o r p o r a t e d o n t o t h e d r a w i n g f i l e s . T w o ( 2 ) s e t s o f s i g n e d a n d s e a l e d R E C O R D d r a w i n g s b y
F l o r i d a R e g i s t e r e d S u r v e y o r w i l l t h e n b e s u b m i t t e d b y t h e C o n t r a c t o r t o t h e T o w n . F o u r ( 4 )
s e t s o f R E C O R D d r a w i n g s w i l l b e p r o v i d e d t o C o n s u l t a n t f o r s u b m i t t a l t o F D O H - P B C a n d
F D O T .
2 . T h e c o n s t r u c t i o n m a n - h o u r s a r e b a s e d o n t h e f o l l o w i n g :
" 7 - M o n t h c o n s t r u c t i o n d u r a t i o n ( N T P i s s u e d t o C o n t r a c t o r ) = 2 1 0 c a l e n d a r d a y s ( 1 5 2
w o r k i n g d a y s )
0 4 / 0 3 / 2 0 6
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C o n s t r u c t i o n A d m i n i s t r a t i o n S e r v i c e s ( N T P t o F i n a l P a y m e n t ) = 2 1 0 c a l e n d a r d a y s ( 1 5 2
w o r k i n g d a y s )
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p e r d a y a n d 2 5 w o r k i n g d a y s a t 5 - h o u r s p e r d a y , w h i c h e q u a t e s t o 7 6 9 i n s p e c t i o n h o u r s
( M o n d a y t h r o u g h F r i d a y ) . W e e k e n d w o r k a n d / o r n i g h t - t i m e w o r k i s n o t i n c l u d e d i n t h i s
s c o p e a n d b u d g e t .
A s p r e v i o u s l y d i s c u s s e d w i t h t h e T o w n , t h e a b o v e I n s p e c t i o n H o u r s a s s u m e s t h e C o n t r a c t o r
c a n c o m p l e t e t h e w o r k a l o n g S R A l A w i t h i n a 3 - m o n t h t i m e f r a m e . W e m a k e t h i s a s s u m p t i o n
w i t h o u t k n o w l e d g e o f t h e C o n t r a c t o r ' s p l a n n e d C o n s t r u c t i o n S c h e d u l e . P l e a s e n o t e , t h a t o n c e
t h e C o n s t r u c t i o n S c h e d u l e i s p r o v i d e d , a n d i f t h e C o n t r a c t o r i s u n a b l e t o c o m p l e t e t h e w o r k
a l o n g S R A I A w i t h i n t h e a s s u m e d 3 - m o n t h t i m e f r a m e t h e C o n s u l t a n t w i l l n e e d t o r e n o g t i a t e
t h e i r f e e f o r I n s p e c t i o n S e r v i c e s w i t h t h e T o w n .
I f S D C o r R P R i s e x t e n d e d b e y o n d a b o v e f o r a n y o t h e r r e a s o n d u r i n g c o n s t r u c t i o n , t h e n a n
A m e n d m e n t t o t h i s P r o p o s a l m a y n e e d t o b e e x e c u t e d f o r t h e a d d i t i o n a l w o r k .
3 . C o n t r a c t o r w i l l b e r e q u i r e d t o s e c u r e a n y d e w a t e r i n g p e r m i t s .
4 . A r b o r i s t S e r v i c e s a r e b e i n g p r o v i d e d b y t h e T o w n . T o w n ' s A r b o r i s t s h a l l c o o r d i n a t e w i t h
C o n s u l t a n t f o r n e c e s s a r y u p d a t e s o n t h e p r o j e c t w o r k a c t i v i t i e s , s c h e d u l e a n d p r o t e c t i o n
m e a s u r e s f o r t h e A u s t r a l i a n P i n e s a l o n g S R A I A .
A D D I T I O N A L S E R V I C E S
T h e f o l l o w i n g a r e e x a m p l e s o f s o m e s p e c i f i c A d d i t i o n a l S e r v i c e s I t e m s t h a t m a y b e r e q u i r e d , b u t
a r e n o t i n c l u d e d w i t h i n t h i s P r o p o s a l . G e n e r a l l y , a c o n d i t i o n c o n t r a r y t o t h e w o r k d e s c r i p t i o n i n
o r a s s u m p t i o n s i n t h e p r e v i o u s s e c t i o n s ( u p o n w h i c h t h e c o n s t r u c t i o n m a n a g e m e n t f e e i s b a s e d )
a r e c o n s i d e r e d a n A d d i t i o n a l S e r v i c e s I t e m . E x a m p l e s i n c l u d e :
1 . A d d i t i o n a l s u p e r v i s i o n o r c o n s t r u c t i o n o b s e r v a t i o n i n e x c e s s o f t h a t s p e c i f i e d i n t h i s P r o p o s a l .
2 . A s s i s t i n g t h e T o w n i n t h e s e t t l e m e n t o f c o n s t r u c t i o n c o n t r a c t c l a i m s w i l l b e a n a d d i t i o n a l
s e r v i c e .
T h e s e a n d o t h e r s e r v i c e s c a n b e p r o v i d e d , i f d e s i r e d b y t h e T o w n , u n d e r s e p a r a t e P r o p o s a l ( s ) o r
b y a n a m e n d m e n t t o t h i s P r o p o s a l . S e r v i c e s p e r f o r m e d w i l l b e o n a n a s - d i r e c t e d b a s i s i n
a c c o r d a n c e w i t h a w r i t t e n N o t i c e t o P r o c e e d f r o m t h e T o w n .
S C H E D U L E :
T h e c o m p l e t i o n d a t e s f o r t h i s w o r k w i l l b e a s f o l l o w s ( s t a r t i n g a t t i m e t h a t C o n t r a c t o r i s i s s u e d
a w a r d o f t h e C o n s t r u c t i o n C o n t r a c t ) .
E n g i n e e r i n g S e r v i c e s
T i m e p e r P h a s e
T a s k 1 S e r v i c e s D u r i n g C o n s t r u c t i o n
1 5 2 w o r k i n g d a y s
T a s k 2 R P R
1 3 0 w o r k i n g d a y s
0 4 / 0 3 / 2 0 7
SUMMARY OF PROPOSED FEES:
Compensation by the Town to Consultant for the services described in this Work Order will be in
accordance with the method of payment indicated below and detailed in Exhibit B.
Tasks
Task 1 — Services During Construction (SDC)
Task 2 — Resident Project Representative (RPR)
Reimbursable Expenses
Cost
$ 50,223.00 (Lump Sum)
$ 69,210.00 (Not -to -Exceed)
$ 4,000.00 (Not -to -Exceed)
Total $ 123,433.00
Additional Services - The fee for Additional Services shall be billed using the Hourly Rate
Schedule contained in Exhibit B.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. TOWN OF GULF STREAM, through an authorized official of the Town
and Baxter & Woodman, Inc. signing by and through Aaron Cutler (Vice President) duly authorized
to execute same.
TOWN OF GULF STREAM:
By: By:
Date: Date:
04/03/20 8
BAXTER & WOODMAN, INC.:
Aaron Cutler, C.G.C., Vice President
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