HomeMy Public PortalAbout01/04/2011 CCM1
MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 4, 2011
The City Council of Medina, Minnesota met in regular session on January 4, 2011 at
7:00 p.m. in the City Hall Chambers. Mayor Crosby presided.
I. ROLL CALL
Members present: Crosby, Pederson, Martinson, and Weir.
Members absent: Siitari
Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Police Chief Ed
Belland, City Planner Dusty Finke, Public Works Superintendent Steve Scherer, City
Administrator Chad Adams and Recording Secretary Amanda Staple.
II. PLEDGE OF ALLEGIANCE
III. CEREMONIAL MATTERS
A. Oath of Office for Mayor Tom Crosby
Adams administered the oath of office to Mayor Tom Crosby.
B. Oath of Office for Councilmember Jeff Pederson
Adams administered the oath of office to Councilmember Jeff Pederson.
C. Oath of Office for Councilmember Melissa Martinson
Adams administered the oath of office to Councilmember Melissa Martinson.
Crosby stated that Siitari has recently had a medical procedure which will cause him to
be absent from the Council meetings for up to the next two months.
D. Resolution Recognizing Councilmember Carolyn Smith for Years of
Service to the City
Moved by Weir, seconded by Pederson, to approve the resolution recognizing
Councilmember Carolyn Smith for years of service to the City. Motion passed
unanimously.
E. Resolution Recognizing Councilmember Dan Johnson for Years of Service
to the City
Moved by Weir, seconded by Martinson, to approve the resolution recognizing
Councilmember Dan Johnson for years of service to the City. Motion passed
unanimously.
IV. ADDITIONS TO THE AGENDA
The agenda was accepted as presented.
V. APPROVAL OF MINUTES
Medina City Council Meeting Minutes
January 4, 2011
2
A. Approval of the December 21, 2010 Special City Council Meeting Minutes
Moved by Crosby, seconded by Weir, to approve the December 21, 2010 Special City
Council meeting minutes as presented. Motion passed unanimously.
B. Approval of the December 21, 2010 Regular City Council Meeting Minutes
It was noted on page two, line 36, it should state, "...first false alarm..." On page three,
line 45, it should state, "... R short of building..." On page four, line 50, it should state,
"each resident member of the taxing area..." On page four, line 42, it should state,
"...watersheds are asking the City member cities to make a public opinion decision..."
On page five, line 38, it should state, "...outside east of the city of Buffalo."
Moved by Weir, seconded by Crosby, to approve the December 21, 2010 Regular City
Council meeting minutes as amended. Motion passed unanimously.
VI. CONSENT AGENDA
A. Accept $500 Donation from Loretto Lions Club for Medina Police DARE
Program
B. Accept $505 Donation from Hamel Lions Foundation for Medina Police
DARE Program
C. Approve Raffle Permit to Water for People (MN AWWA) at Medina
Entertainment Center on April 12, 2011
D. Approve Agreement Regarding Pillars Located at 2590 Keller Road
E. Approve Twins Community Fund Youth Baseball and Softball Grant
Agreement
F. Resolution Granting Final Plan Approval for a Civil Defense Siren at
Hennepin County Public Works Facility
G. Schedule 2011 City Council Meetings at Medina City Hall
H. Schedule 2011 Local Board of Appeal and Equalization for Wednesday,
April 13, 2011 at 6:30 p.m. at Medina City Hall
Moved by Weir, seconded by Pederson, to approve the consent agenda. Motion
passed unanimously.
VII. COMMENTS
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Park Commissioner Paul Jaeb provided an update from the previous meeting and noted
that the majority of the meeting was spent discussing citizen generated projects within
the parks. He stated that he met with staff to develop a recommended policy, which is
an amendment to the Friends of the Park program, and will be discussed by the Council
later in the agenda tonight.
C. Planning Commission
Planning Commissioner Robin Reid stated that the Commission has not met since the
previous Council update. She summarized the items that would be discussed by the
Planning Commission at the upcoming January meeting.
Medina City Council Meeting Minutes
January 4, 2011
3
VIII. OLD BUSINESS
A. Personnel Policy Revisions
Adams stated that these policies have been previously discussed by the Council on
December 21 st and added the policies have not been reviewed for five years. He began
with definitions and summarized the proposed changes and additions.
Crosby confirmed the item regarding domestic partnerships as being similar to ones he
has observed in other situations.
Weir questioned if a physician's note should be required for absences longer than four
days.
Adams advised that there is a provision which could require a physician's note when
requested. He noted that a number of changes had been made to the parental leave
section, as previously discussed by the Council.
Moved by Weir, seconded by Martinson, to approve the amended personnel policies
3.10, 5.40, 6.10, 6.50 and 6.60. Motion passed unanimously.
IX. NEW BUSINESS
B. Amendments to Friends of the Park Program
Adams stated that this item had been previously discussed by both the Park
Commission and the Council. He noted that the intent tonight is to review the proposed
amendments to the Friends of the Park program.
Crosby provided background information regarding this item and why the amendments
to the program were made, including a request for an Eagle Scout project.
Phil Zietlow, Scoutmaster of Troup 570, explained the Eagle Scout requirements. He
noted that for the type of project that was previously proposed the recommended
number of hours for the project vary between 300 to 500 hours of service that must be
completed before the scout's 18th birthday. He explained that the project is intended to
teach leadership and noted that in a one year period one to four scouts are required to
complete this type of project. He confirmed that guidance is given regarding the scope
and the proposed size of the project.
Weir stated that Chimney Swifts are in need of chimneys as many people have capped
their chimneys to prevent nesting. She believed that may be an interesting project for
scouts.
Zietlow stated that bat houses are currently in demand in some areas and noted that
one scout proposed to build a bat house, which was approved by Three Rivers Park for
construction in their park. He advised that construction for one bat house would not be
a large enough project but suggested building 12 bat houses. He noted that Three
Rivers Park gladly approved the request but did not have funding for that number of bat
houses. He advised that the scout was able to collect funds from outside sources and
was able to complete the project. He noted that usually a customer desires the project
to be completed and is willing to fund the project as the labor is provided free of charge.
Medina City Council Meeting Minutes
January 4, 2011
4
Crosby summarized the proposed amendments to the Friends of the Park program. He
stated that it was not specified in the program whether or not the review of the Council
would be required for citizen generated projects.
Zietlow stated that he would be in favor of Council approval for the project as he
believed that provided a great opportunity for Eagle Scouts to present before the
Council.
Weir stated she also believed it is necessary for the Council to review and approve
these types of projects.
Commissioner Jaeb provided comments from the Park Commission regarding their
discussion and preference for non-structural projects, because of ongoing maintenance
constraints by City staff. He stated that he is working to develop a worksheet that could
be used for citizen generated projects going forward.
Zietlow noted that life projects are also required, which are estimated at six hours, and
advised that those projects could be used to maintain previously constructed eagle
projects.
Weir stated that she would like to do additional research in order to add bat houses and
Chimney Swift chimneys to the approved project list.
Crosby noted that other than the Boy Scouts and Eagle Scouts there were two other
large citizen generated projects, Tomann Park and former Wolsfeld cabin, completed in
the City. He confirmed that the discussed changes would be made to the program and
the item would come back before the Council for approval on the consent agenda at a
future meeting.
A. Resolution Establishing 2011 Appointments and Designations to Various
City Services, Authorities, Commissions, and Agencies
Crosby noted that this item is required annually.
Adams stated that all suggestions and recommendations are open for discussion.
Pederson stated that he would have more expertise in public works and would prefer to
be the liaison for that position.
Martinson stated that she does not have expertise in public works and would be fine with
being the liaison to the Parks Commission instead.
Adams noted that he would switch the proposed recommendations for public works and
the Parks Commission as discussed.
Crosby reviewed the proposed recommendations for appointment and designations with
the Council.
Medina City Council Meeting Minutes
January 4, 2011
5
Weir suggested that Adams review whether the Orono family and teen services should
remain on the list, as Medina has chosen not to contribute to that fund and she had not
been contacted since.
Adams noted that two applications for each the Planning and Park Commission were
included in the packet. He confirmed that each Commission has two vacancies which
would be filled with these applications.
Moved by Weir, seconded by Pederson, to approve the resolution establishing 2011
appointments and designations to various City services, authorities, Commissions and
agencies. Motion passed unanimously.
X. CITY ADMINISTRATOR REPORT
A. Special Meeting for Annual Goal Setting Session
Adams provided two dates for the special meeting for the annual goal setting session.
Moved by Weir, seconded by Pederson, to re -schedule the 6:00 p.m. special meeting on
Tuesday, January 18, 2011 to 2:00 p.m. at Medina City Hall. Motion passed
unanimously.
B. Special Meeting for City Facilities Review
Adams stated that a special meeting would need to be held to discuss the review of City
facilities. He suggested Tuesday, February 1, 2011 at 5:00 p.m. He provided an
overview of the three options which would be discussed at the meeting.
Moved by Weir, seconded by Martinson, to schedule a special meeting on Tuesday,
February 1, 2011 at 5:00 p.m. at Medina City Hall. Motion passed unanimously.
C. Update on TH55/CR116 Intersection Project
Adams provided background information and an update regarding the TH55/CR116
project. He advised that the City and Hennepin County have been working on the
project together and noted that 80 percent of the design cost is covered by federal
funds. He noted that construction funding has not yet been determined and will
continue to be discussed.
D. Hunting Regulations Review
Adams provided background information regarding this item and noted that it had been
determined by the Council that Belland form a volunteer committee to review the hunting
regulations.
Belland provided an update and advised which items he believed needed further
discussion and review by the committee. He hoped that recommendations could be
made by the committee in April. He confirmed that a position on the committee was
offered to the person who made the complaint but that person declined and will instead
make a presentation to the committee.
Weir questioned if the meetings should be delayed for Siitari to return.
Medina City Council Meeting Minutes
January 4, 2011
6
Belland advised that he spoke with Siitari and did not believe that the meetings would
need to be delayed. He advised that Siitari could still make comments and suggestions
to the committee. He advised that the DNR controls hunting but the City controls
discharge of weapons. He noted that if hunting is eliminated the City would then be
responsible for animal control. He advised that an outside expert will make a
presentation to the committee regarding the State requirements.
E. _Other Updates
Adams advised that he received correspondence from Governor Dayton's Office
requesting membership to the Metropolitan Council and noted that if there are any
suggestions, that staff could provide more information on how to apply. He suggested
the Council review the schedule for Saturday Office Hours and sign up for available
dates.
XI. MAYOR & CITY COUNCIL REPORTS
There were none.
XII. APPROVAL TO PAY THE BILLS
Moved by Weir, seconded by Pederson, to approve the bills, EFT 000959-000971 for
$39, 684.59 and order check numbers 036372-036428 for $115, 605.34, and payroll EFT
503210-503236 for $47, 730.98. Motion passed unanimously.
XIII. ADJOURN
Moved by Weir, seconded by Pederson, to adjourn the meeting at 8:22 p.m. Motion
passed unanimously.
T.M. Crosby, Jr., Mayor
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Meeting Minutes
January 4, 2011
ORDER CHECKS December 17, 2010 - January 4, 2011
036372 BARTON SAND & GRAVEL $500.86
036373 CAVALUZZI, KATIE $250.00
036374 CUNNINGHAM, KIMBERLY $250.00
036375 GRINVALDS, ED $150.00
036376 Office of Child Support Enforc $240.00
036377 PROBUILT AMERICA $50.50
036378 VOID $0.00
036379 ACCESS INFORMATION $10.00
036380 LAWSON PRODUCTS, INC $41.84
036381 ACTION FLEET inc $707.64
036382 AMERICAN SUPPLY GROUP INC $120.04
036383 BONESTROO INC $24,745.10
036384 CITY OF CORCORAN $2,431.19
036385 CREATIVE PRODUCT SOURCING $519.90
036386 DAHL, GARFIELD JR $250.00
036387 DOBOSZENSKI & SONS, INC. $2,835.66
036388 EFA PARK AND REC $1,237.61
036389 EGAN $175.00
036390 EMBEDDED SYSTEMS, INC. $418.45
036391 GONDEK PAINTING INC $140.00
036392 H & L MESABI COMPANY $2,928.93
036393 HD SUPPLY WATERWORKS $200.93
036394 HENN COUNTY ELECTIONS $322.86
036395 KONICA MINOLTA BUS. $619.10
036396 LITTLE FALLS MACHINE INC $153.28
036397 LORETTO TOWING $130.39
036398 LOVEN, JILL $250.00
036399 MARCO (LEASE) $510.50
036400 MARCO INC $167.85
036401 CITY OF MEDINA $66.71
036402 CITY OF MINNETRISTA $2,225.78
036403 CITY OF MOUND $1,726.45
036404 NAPA $831.96
036405 OFFICE DEPOT $255.24
036406 OIL AIR PRODUCTS LLC $2.02
036407 ORONO, CITY OF $2,607.10
036408 RDJ SPECIALTIES, INC. $345.33
036409 CITY OF ROGERS $3,111.20
036410 SOUTH LAKE MTKA. POLICE $2,774.63
036411 SPRINT $824.29
036412 ST JOSEPH EQUIPMENT $982.75
036413 STREICHER'S $1,010.18
036414 TEES PLUS $24.75
036415 TIMESAVER OFFSITE $188.75
036416 VIKING INDUSTRIAL CENTER $41.57
036417 WATER CONSERVATION $275.00
036418 CITY OF WAYZATA $433.05
036419 WEST HENNEPIN PUBLIC $1,716.46
036420 WESTSIDE WHOLESALE TIRE $713.26
036421 CARLSON BUILDING SERVICES $494.92
036422 ELM CREEK WATERSHED $7,591.62
036423 HARTFORD LIFE $604.75
036424 HIGHWAY 55 CORRIDOR $250.00
036425 LEAGUE OF MN CITIES INS.TRUS $35,022.00
036426 MINNESOTA CRIME PREVEN. $45.00
036427 PIONEER -SARAN CREEK $4,881.34
036428 ROLF ERICKSON ENTERPRISES $6,201.59
Total Order Checks $115,605.34
Medina City Council Meeting Minutes
January 4, 2011
8
E-CHECKS December 22, 2010 — January 4, 2011
000959E PR PERA $11,672.81
000960E PR FED/FICA $11,497.01
000961E PR MN Deferred Comp $1,175.00
000962E PR STATE OF MINNESOTA $2,701.69
000963E CITY OF MEDINA $20.00
000964E FARMERS STATE BANK OF $20.00
000965E MINNESOTA, STATE OF $679.00
000966E ACCLAIM BENEFITS LLC $608.00
000967E XCEL ENERGY $8.859.96
000968E VOID $0.00
000969E FARMERS STATE BANK OF $35.00
000970E DELTA DENTAL $2,257.65
000971E ACCLAIM BENEFITS LLC $158.47
Total Order Checks $39,684.59
PAYROLL DIRECT DEPOSIT December 17, 2010 —January 4, 2011
503210 ADAMS, CHAD M $2,712.86
503211 BARNHART, ERIN A $1,371.24
503212 BELLAND, EDGAR J. $2,503.01
503213 BOECKER, KEVIN D $2,267.21
503214 CONVERSE, KEITH A. $2,200.92
503215 COONEY, DALE T. $398.53
503216 DAY, JEANNE M. $2,038.50
503217 DINGMANN, IVAN W. $2,467.22
503218 DOMINO, CHARMANE $1,854.02
503219 FINKE, DUSTIN D $1,806.98
503220 GALLUP, JODI M. $1,345.01
503221 GLEASON, JOHN M $2,180.13
503222 GREGORY, THOMAS $2,293.81
503223 HALL, DAVID M $2,081.90
503224 JESSEN,JEREMIAH S. $1,744.04
503225 KLAERS GROTHE, ANNE M. $586.53
503226 KORDIAK, JEFFREY $498.27
503227 LANE, LINDA $1,271.96
503228 LEUER, GREGORY J $2,141.68
503229 MCGILL, CHRISTOPHER R. $2,270.57
503230 NELSON, JASON $2,172.98
503231 PETERSON-DUFRESNE, DEBRA $1,292.03
503232 PORTINEN, TERI $1,240.84
503233 REINKING, DEREK M $1,748.43
503234 SCHERER, STEVEN T $1,901.15
503235 VIEAU, CECILIA M $1,086.72
503236 VINCK, JOHN J. $2,254.44
Total Payroll Direct $47,730.98
Medina City Council Meeting Minutes
January 4, 2011