Loading...
HomeMy Public PortalAboutCPC Packet 030922Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA March 9, 2022 at 4:00 PM (Remote Participation Only) This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine 1.Call to order 2.Meeting participation statement 3.Declaration of a quorum 4.Discussion and possible vote on 5 Year CPA Plan 5.Discussion and possible vote to recommend the Select Board place an article on the Spring Town meeting warrant to amend the CPC bylaw to strike Sections 17-4 and 17-5 in their entirety 6.Discussion and possible vote on draft award letter for Brewster Historical Society project to digitize the Ellen St. Sure collection 7.Approval of Minutes from 2/23/22 8.Project updates 9.Announcements 10.Items that could not be reasonably anticipated by the Chair 11.Next meeting 3/23/22 at 4PM 12.Motion to adjourn Date Posted: Date Revised: 3/7/22 From: bbbethoncape@comcast.net Sent: Tuesday, March 1, 2022 6:45 AM To: Faythe Ellis Subject: planning I have listened in to some of the CPC meetings but have not spoken; but there is something I would like to say to you, both personally and a contribution to the thinking of the committee. It is disturbing that there seems to be an almost inevitable tension between supporters of open space and supporters of housing. Both are of great and immediate importance. The recent study by APCC has shown that there are certain areas of the town that are more suitable for one of these uses. BCT realized this earlier and has designed a set of criteria that make land important for conservation or, conversely more appropriate for housing or other building. Brewster has ponds, creeks, wetlands and the Consodine Ditch. Some of these are difficult but not necessarily impossible to build on. But should not be. BCT's criteria for conservation land would preserve land that promotes and maintains what makes Brewster a healthful, beautiful and financially responsible town. It has already been shown that large amounts of conservation land has saved the town the great sewage expenses that some other towns have suffered. Conservation land has contributed to Brewster being chosen for clean water awards Land that protects water, recreational and drinking, pond fronts and zone 2, clearly should not be built on. The proposed septic systems that remove nitrogen and go beyond the requirements of Title 4 are desirable and may be necessary around ponds. Other elements of the check list include protecting rare or endangerd species or particular places of scenic beauty. On the other hand, the other side of the list reveals land that is particularly appropriate for building. Those properties should somehow be protected from private development that eliminates the possiblity of affordable housing. Zoning in thse areas should allow greater density. What I am trying to say is that the two interests should be working together. If land appropriate for conservation is used for building of any sort, it will be extraordinarily to reclaim and the town will suffer from water problems and expense and a lessening of quality of life. If we do not quickly change zoning densities and assure that buildable land is conserved for ordinary workers the town will suffer from lack of diversity and lack of the people that make the town function. A town of soiled water and rich retirees is not the town I want. Beth Finch 508-385-8409 Mallory Kender 20 Scarborough Road Brewster, MA 02631 mallorykender@gmail.com Community Preservation Committee Brewster Town Offices 2198 Main St Brewster, MA 02631 March 5, 2022 Dear Community Preservation Committee Members, I thank you for your work on the Draft Five Year Community Preservation Act Plan, and your efforts to engage the community in its development process. I found the February 9, 2022 public forum on the topic especially effective in communicating the history of CPA funding in Brewster, its context within the Commonwealth, and the Committee’s logic in drafting updated target allocations. I similarly appreciated your conversation on the draft plan during the CPC’s March 2, 2022 meeting, and your continued consensus on the draft targets as previously presented. Like you, I listened closely at the February forum to the arguments of the Brewster Conservation Trust and their supporters in favor of raising the target allocation for open space from the 30% laid out in the draft plan to 40%. I am grateful to the conservation community for their ongoing advocacy and stewardship, and do not take my ability to enjoy protected lands, clean water, and many other benefits for granted. However, as one of an ever-growing number of Brewster residents who face housing insecurity, I know intimately that the need to maximize funding for community housing is both urgent and overdue. I am a Brewster native struggling to remain in the community where I was raised, where my family, employment, and most sacred spaces are. When arguments are made in favor of maintaining the status quo, it is exceedingly difficult to not take it personally. For many young people like myself, it often feels like those advocating for open space above all else have established themselves in our town and now wish to close the door behind them. A false choice between community housing and conservation is constructed, though it is clear that these interests are not mutually exclusive. It must also be remembered that funds for community housing are expended in a variety of ways, not merely for the construction of new housing. I am increasingly seeing environmentalism used as a tool to justify NIMBY-ism, and I believe that Brewster can do better with a holistic approach and creative policymaking. I admire the conservation community’s strong organizing efforts and their ability to make their voices heard. The affordable housing advocacy community is still finding its footing and responding in real time to the challenges and opportunities presented. Many of those who support community housing locally work multiple jobs, have young families, or otherwise do not have the stability or time needed to engage in housing advocacy. However, I am certain that a broad population of Brewster residents will support the Committee’s funding targets. As we all know, Community Preservation Act funds will not solve the housing crisis. But, as members of the Committee have expressed, leveling the amount of funds targeted for open space and community housing sends an important message to all residents – and more broadly to the Cape Cod region – about Brewster ’s priorities. I urge the Committee to maintain their support of the targets laid out in the draft plan. Many thanks again for your thoughtful consideration. Most Sincerely, Mallory Kender ARTICLE NO. 17: To see if the Town will vote to amend the General Bylaws, Section 17, to delete Sections 17-4 and 17-5 in their entirety, with such revision to take effect on July 1, 2023, as follows: Section 17-1. Membership of the Committee – There is hereby established a Community Preservation Committee, consisting of nine (9) voting members. pursuant to the provisions of Section 298 of Chapter 149 of the Acts of 2004, as amended by Sections 129-133 of Chapter 352 of the Acts of 2004. The composition of the Committee, the appointing authority and the term of office for the committee members shall be as follows; one member of the Conservation Commission, as designated by said Commission; one member of the Historic District Commission, as designated by said Commission; one member of the Planning Board, designated by the said Board; one member of the Recreation Commission, as designated by the Commission; one member of the Brewster Housing Authority, as designated by said Authority; and four individuals to be appointed by the Board of Selectmen. Each member of the Committee shall serve a term of three years or until the person no longer serves in the position or on the board or on the committee as set forth above, whichever is earlier. Should any of the officers and commissions, boards or committees who have appointing authority under this bylaw be no longer in existence for whatever reason, the Board of Selectmen shall appoint a suitable person to serve in their place. Any member of the committee may be removed by the Selectmen, with prior notice to the member and a hearing, for good cause. Section 17-2. Duties – The Community Preservation Committee shall study the needs, possibilities and resources of the town regarding community preservation. The Committee shall consult with existing municipal boards, including the Conservation Commission, the Recreation Commission, the Historical Commission, the Planning Board, the Department of Public Works, and the Housing Authority, or persons acting in those capacities or performing like duties, in conducting such studies. As part of its study, the committee shall hold one or more public informational hearings, at its discretion, on the needs, possibilities and resources of the town regarding community preservation possibilities and resources, notice of which shall be posted publicly and published for each of two weeks preceding a hearing in a newspaper of general circulation in the town. Section 17-3. The Community Preservation Committee shall make recommendations to the Town Meeting for the acquisition, creation and preservation of open space, for the acquisition and preservation of historic resources, for the acquisition, creation and preservation of land for recreational use, for the creation, preservation and support of community housing and for rehabilitation or restoration of such open space, historic resources, land for recreational use and community housing that is acquired or created as provided in this section. Section 17-4. In every fiscal year, the Community Preservation Committee shall recommend that Town Meeting spend, or set aside for future spending, the fixed figure of fifty (50%) percent of the net annual revenues in the Community Preservation Fund for open space purposes, not less than ten (10%) percent of the net annual revenues for community housing purposes, and not less than ten (10%) percent of the net annual revenues for historic resources purposes. In every fiscal year, the Community Preservation Committee shall recommend that Town Meeting spend or set aside for future spending the remaining thirty (30%) percent of the net annual revenues for community housing, recreation and historic resources purposes, but not for open space purposes. Notwithstanding the foregoing, the net annual revenues paid into the Community Preservation Fund shall be dedicated to open space purposes until such time as prior appropriations made pursuant to the so-called Land Bank Act have been fully expended, even if the aggregate amount of such expenditures exceeds 80% of the annual revenues. Section 17-5. Provided that the Community Preservation Act is accepted at the 2005 Annual Town Election, this section shall take effect upon approval by the Attorney General of the Commonwealth of Massachusetts and after all the requirements of Mass. Gen. Laws, ch. 40, § 32 have been met. Each appointing authority shall have thirty (30) days after the effective date to make its appointments. or to take any other action relative thereto. Page 1 of 5 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 Date: 03/07/2022 Sally C. Gunning, President The Brewster Historical Society, Inc. P.O. Box 1146 Brewster, MA 02631 RE: Digitization of the St. Sure Collection Project Award Letter Dear Ms. Gunning: This letter is written to inform you that on February 23, 2022, the Brewster Community Preservation Committee (CPC) reviewed the application for $22,616.50 in funding submitted by the Brewster Historical Society, Inc. (“BHS”). BHS requested funding to digitize and preserve the personal research files compiled by former Town Archivist Ellen St. Sure about Brewster residents, houses and businesses. The collection was gifted to the BHS by the St. Sure family with understanding that they would maintain the collection and make it accessible to researchers. The project is described in BHS’s December 3, 2021 application, which application is incorporated herein by reference. The CPC voted to recommend approval in the amount of $22,617 for the Digitization of the St. Sure Collection. Provided the terms and conditions described below are met, the funds will be made available to BHS upon the execution of a Grant Agreement, in a form substantially similar to the one attached hereto as Exhibit A, and compliance with the terms and conditions set forth therein and described below. PROJECT DESCRIPTION Former Town Archivist and Brewster history enthusiast Ellen St. Sure compiled her own personal research files about Brewster residents, houses and businesses. This collection was gifted to the Brewster Historical Society by the St. Sure family with the understanding that they would maintain the collection and make it accessible to researchers. The BHS wishes to digitize the research collection and make it available via their website, with links to the town website and the library website.. A detailed description of the project is included in the attached application. Community Preservation Committee Page 2 of 5 PROJECT ELIGIBILITY The Project complies with the provisions of the Community Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be used to preserve historic resources; “historic resources” are defined in the CPA as “a building, structure, vessel real property, document or artifact that is listed on the state register of historic places or has been determined by the local historic preservation commission to be significant in the history, archeology, architecture or culture of a city or town”. In turn, “preservation” is defined as acts that help prevent injury or harm to historic resources. The Community Preservation Committee has determined that the Project meets the requirements of the Community Preservation Act because the Brewster Historical Commission determined that the Ellen St. Sure Collection was significant to the history of Brewster and because the digitization of the collection will preserve it as well as make it available to researchers. GRANT AWARD TERMS AND CONDITIONS The Grant Award voted by the Brewster Community Preservation Committee is contingent upon the following terms and conditions: 1) Town Meeting must vote to approve the award to BHS in the amount of $22,617, as recommended by the CPC and set forth in the Warrant for the next Town Meeting at which other CPA projects are presented for appropriation. 2)BHS and the Town have signed a Grant Agreement in substantially the form attached hereto as Exhibit A. 3)Funds will be made available within fourteen (14) days of the end of said Town Meeting or on July 1, 2022, whichever is later, as described below. 4)CPC will reimburse items in accordance with budget as outlined in the project application. Prior to the release of any CPA funds the following information must be submitted to the CPC for its review and approval: A copy of the signed contract with ILM Corp with project terms, conditions and price comparable to original estimate included in project application. o Funding for scanning services to be released upon presentation of invoice from ILM Corp documenting completion of project terms. Documentation/invoice for work performed by BHS Director to create electronic portal, format and upload collection. o Funding to be released upon presentation of invoice documenting completion of work. Reimbursement for supplies, in-house paid and volunteer hours and upload of digital materials to be paid upon presentation of invoice and supporting documentation. Page 3 of 5 5) The CPC will withhold $2500 of the Grant Funds until the digitized collection has been made available on BHS, Town of Brewster and Brewster Ladies Library websites. 6) The Grant Funds will only be released to the Grantees as reimbursement for the work completed in accordance with the provisions of this Award Letter and the Grant Agreement. Requests for reimbursement, including documentation of the expenses incurred, shall be submitted to Beth Devine (bdevine@brewster-ma.gov), CPC Assistant. The CPC reserves the right, through its agent, to inspect the work prior to approving any funding request. 7) Pursuant to the Grant Agreement, any funds not utilized for the Project shall be returned to the Town and deposited in the CPC’s fund reserved for Historical projects. 8) The Grantees shall provide project status updates to the CPC liaison every 3 months commencing on the execution of the Grant Agreement until project completion, at which time a final report will be due. 8) In addition to status reports submitted with invoices, BHS will submit a final report at Project completion, but no later than June 30, 2025. 9) The Project must be completed no later than June 30, 2025. The Project term may be extended for good cause shown, but such extension must be in a writing signed by both the Town and CDP. 10) Any significant change in the approved Project shall require CPC approval and amendment of this award letter. The CPC Chair shall determine whether a change is deemed to be significant. The CPC is pleased to be able to play a role in this historic preservation project. Please do not hesitate to contact your CPC liaison, Faythe Ellis, Faythe.Ellis@Outlook.com or 508.680.6487, should you have any questions or concerns. On behalf of the Brewster Community Preservation Committee, thank you and I remain, Very truly yours, Faythe Ellis Chair- Brewster CPC cc: Peter Lombardi, Town Administrator, Town of Brewster Mimi Bernardo, Finance Director, Town of Brewster Page 4 of 5 AGREED AND ACCEPTED BY Brewster Historical Society. By: _________________________________________ Name: Title: Date: ____________________________________ Page 5 of 5 Attachment 1 I Brewster Historical Commission I IJ Minutes of Meeting January 27 , 2022 Date approved : 02/24/22 Vote 5 -0-0 Attendees : George H . Boyd —Chairman Patricia Hess Faythe Ellis Jeffrey Hayes' Renee Dee Eric Dray- BHC Consultant Tamer Martin Cornell - Representing the Brewster Historical Society 1 .The meeting was called to order by the chairman at 10 : 15 AM via Zoom 2 . Minutes of the previous meeting were approved 3 . Discussion on application to the CPC by the Brewster Historical Society for funding for a project to digitize the notes and records on Historical Brewster by former town Archivist Ellen St . Sure . There was a discussion on the legality of CPC funding of this project as well as the scope of the project . a . Motion to declare the Ellen St . Sure collection as significant to the history of the town of Brewster . Moved by Faythe Ellis Second by Patricia Hess Vote : 5 in favor, none opposed . b . Motion to recommend that the CPC approve the request from Brewster Historical Society for $ 22 , 616 . 50 ,' digitize the Ellen St . Sure collection . Moved by Jeff Hayes , Second by Patricia Hess Vote : 5 in favor, none opposed . 4 .The committee sought an update on the Spruce Hill Barn and house . The chair agreed to contact the Town administrator Peter Lombardi 5 .The committee discussed with Eric Dray the progress on the Form B project and considered several issues regarding incorporating information from the 1970 ' s survey in the binders to b6given to the library 6 .The issues surrounding the old school house owned by the Conservation Trust were discussed . Eric agreed to complete the Form B on the building by March and Jeff to take pictures of the building for the committee . The old school house is on the Nation Register of Historic Places and included in the towns historic District . Pat Hess agreed to research the availability of State funding for preserving the building . 7 . Demolition Delay Law proposal - committee decided to focus on other issues before moving forward on demolition delay law 8 . Ocean edge withdrew it parking lot proposal from the planning board so there was no discussion on the subject 9 . Historic House Preservation Awards - agreed to the need to move forward on this project 10 . CPC 5 Year Plan - forum discussion on this project on February 9th at 4PWFaythe urged all to attend . 11 . The next meeting was schedules for February 24 , 2022 at 10 : 00 AM 12 . There being no further business the meeting was adjourned at 10 : 46 AM Community Preservation Committee Minutes of February 23, 2022 Page 1 of 6 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, February 23, 2022, at 4:00 p.m. MEETING MINUTES OF FEBRUARY 23, 2022 Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Sarah Robinson, Peggy Jablonski, Christine Boucher Absent: Also Present: Cynthia Bingham, Select Board; Jill Scalise, Housing Coordinator; Eric Dray, Consultant; Tamsen Martin-Cornell, Brewster Historical Society Chair Faythe Ellis called the meeting to order at 4:05 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Discussion and possible vote on financial award, conditions, and liaison for the Brewster Historical Society Application for $22,616.50 to digitize the Ellen St. Sure research collection Tamsen Martin-Cornell thanked the Committee and then said the Ellen St. Sure collection is a continuation of a project that has been ongoing in the archives department of the Brewster Historical Society. Our Archivist has been working on and cleaning all the documents delivered from Ellen St. Sure’s home. Boxes and boxes filled with Ellen’s research papers. Now that everything is neat and filed, it is time now to scan them into a digital PDF and then uploaded onto the Brewster Historical Society’s website so it will be much simpler to access. It will be key-word searchable to aid researchers in finding and accessing the information they are looking for quickly. Tamsen Martin-Cornell is on the technical side of the project – uploading, digitizing, and labeling. Faythe said the Historical Commission did listen to this presentation at their last meeting. They voted that the documentation is considered a historical resource, and they also voted to recommend approval of this application. She then asked the committee for any questions. Sarah asked what the funding was for specifically. Tamsen Martin-Cornell answered to send all the documents to a scanning facility. Then we would bring it back into the Brewster Historical Society and uploading the digital to “past perfect” making it accessible to public/private parties. Sarah said she likes the idea that it is accessible to everyone. Faythe said Ellen St. Sure was the Town Archivist for many years; she had an academic background in historical research. It is a collection of these wonderful well- researched pieces of town history. It is literally a file cabinet full of hundreds of folders from the town – such a rich history. Approved: VOTE: Community Preservation Committee Minutes of February 23, 2022 Page 2 of 6 Eric Dray said he looked through the Community Preservation Coalition’s database of all approved applications in all three categories. There is any number of approved CPC funding for constructing rooms or buying equipment to help restore or preserve historic materials and actual documents. This is slightly different as to what is looking to be preserved is not strictly under the meaning of historic. This is a unique situation where historic information has been put into these documents. What is the definition of historic resources – structure, vessel, or document that is listed on the State Register. This isn’t on the state register, but it has been determined by the local Historic Preservation Commission to be significant in the history of the town. This now officially qualifies under historic resources. Christine wondered if there was a way since they are going to be digitized, that this information can be sold back to a genealogy, so you are gaining revenue from that? Tamsen Martin-Cornell said that sounded like a great idea but hasn’t done any research in that area. It could be a consistent revenue stream. Tamsen Martin-Cornell will make a note to investigate. Faythe then asked if revenue should be derived from this, who would be the recipient? Faythe offered to be the liaison as she is the Historical Commission representative. The Committee also needs to discuss conditions. She asked how involved Eric Dray would be with this project. Eric Dray answered, he didn’t think much other than to use it. Motion to recommend to Town Meeting the application from the Historical Society for $22,617 to digitize the Ellen St. Sure Research Collection. The funds coming out of Historical Resources. Faythe Ellis as liaison. MOVED by Paul Ruchinskas. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 9-yes 0-no 2.Discussion and possible vote to extend Brewster Affordable Housing Trust $100,000 grant (expired on 12/3/18 until 12/31/23) Jill Scalise – started by saying there was a slight clarification, the grant was approved on 12/3/18, and expired 12/31/20. She is speaking on behalf of the Brewster Affordable Housing Trust as a representative. This initial grant of $100,000 was to acquire, create, preserve, rehab, and/or support community housing in the town of Brewster. Specifically, to be used for the Millstone Road prefeasibility and predevelopment expenses along with other CPA eligible opportunities and activities with the exception of administrative expenses. These funds have been allocated but not expended. The trust is asking for the extension to 12/31/23. Specifically, $25,000 has been allocated for prefeasibility work with Millstone Road as well as preservation of affordable housing before the trust received an additional grant from the CPC specifically to preserve houses on the Subsidized Housing Inventory. Over $20,000 has been spent by the Trust and currently the Trust has contracted with a consultant doing a proforma on the proposal for the potential development on Millstone Road into affordable rental units. Additionally, $75,000 has been allocated for the Rental Assistance Program working with the Housing Assistance Corporation (HAC). From July 2020-Nov 2021, HAC provided $223,950 to Brewster residents for rent and mortgage assistance. Only $6,300 came from the Rental Assistance Fund because they were able to access State and Federal funds first. Community Preservation Committee Minutes of February 23, 2022 Page 3 of 6 Sharon asked about the full $75,000 if we have only spent $6,300 has been spent. Jill Scalise said the State and Federal funding is ending at the end of March and we are expecting to see an increase in rental assistance as that ends. Motion to extend this grant to 12/31/23. MOVED by Sharon Marotti. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 9-yes 0-no 3.Approval of Minutes from 1/12/22, 1/26/22 and 2/9/22 Motion to approve the Minutes of 1/12/22, 1/26/22 and 2/9/22 as presented. MOVED by Bruce Evans. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 9-yes 0-no 4.Discussion and possible vote on award letters: a.Pennrose/Cape Cod Five b.Community Development Partnership/Lower Cape Housing Institute c.Town of Brewster Housing Coordinator a.Pennrose/Cape Cod Five As liaison, Sharon walked the Committee through the letter. The Town of Orleans entering into a regulatory agreement, Brewster wouldn’t be included – Paul said it could be dropped in the letter. But, suggested asking Shirin Everett about any of the regulatory agreement part. Donna suggested deleting the word family from the rental units’ sentence – delete the word family – just use rental units. Paul said family refers to 2 or more. Household includes both single people and families. Page 2 – strike family rental units, just say rental units; delete repetitive sentence in first paragraph. Paul felt there will be a 0% loan, but probably not a regulatory agreement – we will find out from Shirin. Eligibility – Paul said usually all the funders put a mortgage on typically for 30 years, the affordability period is typically longer, it needs to be at 40, but typically it is in perpetuity Motion to approve this draft with those edits so it can be forwarded to legal for final review. MOVED by Paul Ruchinskas. Seconded by Sarah Robinson. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 9-yes 0-no Community Preservation Committee Minutes of February 23, 2022 Page 4 of 6 b.Lower Cape Housing Institute Paul recused himself from the discussion Faythe said as this is a repeat of an award, she pushed the dates out to reflect this is for years 6 & 7. Page 1 is recap of project with update of support for year 6 & 7 that we voted $15000 to support the project. Eligibility complies with provisions of CPA as it meets definition of support. Motion to approve this draft for submission to legal for final review. MOVED by Sharon Marotti. Seconded by Bruce Evans. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 8-yes 0-no c.Housing Coordinator As liaison, Bruce went through the letter with the Committee. Motion to approve the draft as presented and that it is ready for submission to legal for final review. MOVED by Bruce Evans. Seconded by Peggy Jablonski. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 9-yes 0-no 5.Discussion of Warrant Article Draft Faythe said this was very much modeled on last year’s article and walked the Committee through. She lists the estimated revenues arrived at in conversation with Mimi Bernardo. The appropriations and allocations reflect our current allocation formula. Budgeted Reserve was split out a little bit, so the Admin Expense is listed there instead of with an asterisk. Under Historic Preservation, we just approved the Historical Society application for inclusion here. The remainder of the Designated Reserves for Historic Preservation is calculated by looking at appropriation from Item D, subtracting the project, and getting the total above. In the comment section, this is the information that voters rely on to understand what each item is. Faythe asked if the Committee had any recommendations or changes. Ellen St. Sure project. No comment. Housing Coordinator, very parallel to the wording used in other Articles. Faythe updated the hours and dates. No comment. Lower Cape Housing Institute, very parallel from past wording. No comment. Open Space debt service. No comment. Reserves for Community Preservation Admin Expense. No comment. Pennrose Cape Cod Five – Faythe yellow highlighted one recommendation to include other town involvement in this – the wording was going to be a little complicated. Orleans has committed $2M. The other towns are reviewing this through the spring. Paul wondered if Eastham had been voted and approved or was there at least two other towns that had approved funds – Provincetown for $20,000, and another town. It is worth saying they have submitted to the other Community Preservation Committee Minutes of February 23, 2022 Page 5 of 6 “so many” towns – exactly how many applications they have submitted. That would be helpful for residents to know. Faythe will not be here on May 2nd. Cindy Bingham said they were thinking to change Town Meeting to May 14th. 6.Discussion and possible vote on 2021 CPC Annual Report draft Elizabeth walked the Committee through the draft. She changed the 5th paragraph because there have been awards in Historic, Housing, and Recreation in 2021. At the very end, there was an addition of goals for the 5-year CPC plan. Faythe had done the first page - she deleted a reference to the Housing Subcommittee, because the Housing Partnership reviews applications first before they come to the CPC. She noted a typo on the Historic Preservation on the Crosby Property Committee – an extra zero – $72,4000 – should say $72,400. Paul wondered on page 1, second paragraph – way set up in Brewster, they include the FY2005 local funds raised under the landbank and include that in the local money raised in the CPA. So, basically deduct $571,000 from the town; it is about $19 million overall with $12.0 locally and $6.1 from the State. Those are the accurate numbers they discussed with Jenn Goldson. Motion to approve our 2021 Annual Report with those edits. MOVED by Elizabeth Taylor. Seconded by Peggy Jablonski. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – abstain, Chair Ellis - yes VOTE 8-yes 0-no 1-abstain 7.Election of Committee Vice Chair Faythe said since she became Chair of the Committee, Sharon has been kindly doing double duty of both Vice Chair and Treasurer. Sharon was only doing this on an interim basis. It is important to Faythe that she would find a Vice Chair that would take on a succession process. Sarah Robinson has agreed to take on this position. Faythe and Sharon are very grateful. Motion to nominate Sarah Robinson to assume the role of Vice Chair of the CPC. MOVED by Elizabeth Taylor. Seconded by Sharon Marotti. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 9-yes 0-no 8.Update on Brewster Housing Authority representative appointment to CPC Faythe asked Christine Boucher to introduce herself to the Committee. Christine is getting her Master’s in Climate & Energy Public Policy from John Hopkins and hopes to be able to help the CPC from the Brewster Housing Authority’s position. The Committee then went round robin and introduced themselves as well. Community Preservation Committee Minutes of February 23, 2022 Page 6 of 6 9.Project Updates Faythe wanted to discuss the meeting next week to talk about agenda items. The topics she is recommending are member feedback on the BCT proposal regarding target allocations, review pipeline, discuss implementation of transition for the bylaw change if approved at Town Meeting. 1.feedback, she is working on an analysis that combines the dollars we have available with the proposed targets. 2.pipeline of projects, she asked Peter Lombardi to attend to discuss the draft Capital Plan because there are projects that are CPA eligible. She thinks we can combine that information with information we have received from the public hearing. 3.implementing the transition – reach out to Eastham to ask about their experience. Topics for discussion – committee agreed Information from Eastham – committee agreed Faythe is presenting our Warrant Article to the Finance Committee on March 16, and the Select Board on March 21. Jill Scalise said for the Housing Production Plan Update – Barret Planning Group is the consultant creating the update. For this, they will be doing community outreach including online surveys, focus groups, small group interviews, and community meetings. She will send Faythe an email with opportunities for the Committee to attend the interviews. In another week, they expect the survey to be completed going out on the webpage and into the community. The goal is to complete this by end of June to be sent to the DHCD at the same time as the current plan expires. 10.Announcements - none . 11.Matters not reasonably anticipated by the Chair- none 12.Next meeting: March 2, 2022 at 4PM MOTION made by Bruce Evans to adjourn the meeting at 5:35 pm. Paul Ruchinskas second. Roll Call Vote: Bruce Evans – yes, Sharon Marotti – yes, Elizabeth Taylor – yes, Peggy Jablonski – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Christine Boucher – yes, Chair Ellis - yes VOTE 9-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.