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Home My Public Portal AboutResolution No. 23-067 - Annual Scholarship Policy and ApplicationSponsored By: Interim City Manager RESOLUTION NO. 23-067 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, APPROVING THE ANNUAL SCHOLARSHIP POLICY AND APPLICATION; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on March 8, 2023, pursuant to Resolution 23-029, the City Commission of the City of Opa-Locka ("City Commission") directed the Interim City Manager to develop an Annual Scholarship Policy to annually award scholarships to five (5) high school seniors; and WHEREAS, the Policy has been established to also include an evaluation committee, a timeline for advertising, an application process, qualifications, and requirements; and WHEREAS, the City Commission desires to establish an Annual Scholarship Policy and Application as set forth in Exhibit "A" hereto; and WHEREAS, due to the time constraints implicated by the timing of this legislation, one (1) letter of recommendation, one (1) essay and an unofficial transcript are required to apply for the Annual Scholarship for the 2022-2023 school year. Subsequent applications going forward shall fulfill all requirements of the Annual Scholarship Policy and Application as set forth in Exhibit "A" hereto; and WHEREAS, the application period shall be from December to April each year, as provided in the Policy. Applicants will be required to provide an official transcript following the conclusion of their relevant coursework; and WHEREAS, the City Commission finds it in the best interest of the City of Opa-Locka and its residents to approve the Annual Scholarship Policy and Application, attached hereto as Exhibit "A". NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. RECITALS The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION The City Commission of the City of Opa-Locka hereby approves the Annual Scholarship Policy and Application, attached hereto as Exhibit "A". SECTION 3. SCRIVENER'S ERRORS Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors, which do not affect the intent of this Resolution may be authorized by the Interim City Manager, following review by the City Attorney, without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE This Resolution shall take effect upon the adoption and is subject to the approval of the Governor or Governor's Designee. Resolution No. 23-067 Jo.r a Flores, City Clerk PASSED and ADOPTED this 17th day of May, 2023. TEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Bur adette-Norris-Weeks, P.A. Ci A, ney Moved by: Commissioner Bass Seconded by: Vice Mayor Ervin VOTE: 5-0 Commissioner Bass YES Commissioner Kelley YES Commissioner Williams YES Vice Mayor Ervin YES Mayor Taylor YES John H. aylor, Jr., Mayor 2 City of Opa-locka Agenda Cover Memo MCanaty ger: Darvin Williams CM Signature: adka:Jnitee..e...-1/4.2Aacalin-- Commission Meeting Date: 05.17.2023 Item Type: (EnterXin box) Resolution Ordinance Other X Fiscal Impact: (EnterXin box) Yes No Ordinance Reading. (Enter X in box) 15t Reading 2nd Reading X Public Hearing: (EnterXin box) Yes No Yes No X X Funding Source: Account#: (Enter Fund & Dept) Ex: See Financial Impact Section Advertising Requirement: (EnterXin box) Yes No X Contract/P.O. Required: (EnterXin box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (EnterX in box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Area: • Strategic Plan Obj./Strategy: (fist the specific objective/strategy this item will address) X • MI • - NI Sponsor Name City Manager Department: City Manager Short Title: A resolution of the City Commission of the City of Opa-locka presenting the Annual Scholarship Policy for approval pursuant to Resolution 23-029. Staff Summary: On March 8, 2023, the City Commission adopted Resolution 23-029 directing the Interim City Manager to develop an Annual Scholarship Policy to annually award scholarships for five high school seniors. The policy has been established to also include an evaluation committee, a timeline for advertising, application process, qualifications, and requirements. The draft policy and application were submitted to the members of the City Commission for review and feedback. This resolution is for final approval of the policy. Financial Impact - The Adopted FY 23 Annual Budget included $5,000 for this program in Account 10- 511545. Proposed Action: It is recommended that the City Commission approve the Annual Scholarship Policy pursuant to Resolution 23-029. Attachment: Resolution 23-029 Opa-locka Annual Scholarship Policy and Application Class of 2023 Scholarship Advertisement OPA-LOCKA ANNUAL EDUCATIONAL SCHOLARSHIP POLICY Objective The City of Opa-locka has established a scholarship fund to provide financial assistance to qualified high school seniors who wish to pursue post - secondary education by disbursing educational scholarships. The scholarship amount is to be dependent upon the annual budget allocation. Applicants who reside in the City of Opa-locka meeting all the requirements will be eligible to receive an award. Guidelines Applications can be obtained online at www.opalockafl.gov or at City of Opa- locka City Clerk' s Office, 780 Fisherman Street, 4th Floor, Opa-locl2a, Florida. Applications must be filled out completely. Any incomplete applications will be disqualified from the application process. All applicants must submit the following: • Completed application. • Three (3) reference letters from non -relatives. At least one letter must be from a school official. (Teacher, principal, counselor etc.) • One (1) unofficial transcript. Official transcripts due at end of 4th term. • Essay- Addressing educational goals and community involvement (750 words maximum) Qualifications: • Must be a resident of Opa-locfza. • Must be a high school senior. • A minimum cumulative GPA of 2.75. • Demonstrate leadership at school or in the community. Requirements: All applicants awarded a scholarship will be required to provide proof of acceptance to an accredited college, university, or trade school. A receipt of registration verification is required before any funds are disbursed directly to the applicant' s school of choice. If evidence is not provided the scholarship is forfeited. Timeline: Advertisement: Notification will be advertised December- April. Submissions must be received by 5pm on the last day of advertisement. Application review: Review will commence the following business day after submission and continue for 7 business days. Selection Date — Recipients will be identified on the final day of the application review period. Presentation Date — Recognition and funds will be disturbed at the next RCM following selection. Proof of Residency Awardees will be required to provide two (2) proofs of residency. Proofs must be documented under the applicant's parent/ guardian's name. Acceptable supporting documentation of residency include: • Utility Bill • Driver's license or Identification • Passport Basis for Selection Applicants will be selected based on the following items: • Academic Achievement. • Dedication to extracurricular activities and or community involvement. • One -page essay • Interview Each application will be evaluated and ranked based on the above selection criteria. Applications will be reviewed by the Scholarship Selection Committee consisting of members of the City of Opa-locka Community Relations, Recreations and Activities Advisory Board. All decisions of the committee will be final. Disbursement of Awards The City will distribute funds directly to the applicant's school of choice upon receipt of registration verification to an accredited college or university. General Scholarship Program Conditions: a. The City reserves the right to withdraw or cancel the Scholarship Program at any time without prior notice. b. The City reserves the right to postpone the Scholarship Program at any time. c. The City reserves the right to seek clarification of information submitted in response to the Scholarship Program Application. d. The City reserves the right to modify the Scholarship Program as it deems necessary. e. Any material misrepresentations made by the applicant(s) will void the application and eliminate the applicant from further consideration. f. The City reserves the right to take all reasonable and appropriate steps to recover diverted funds. Scholarship applications should be submitted to: Joanna Flores, City Clerk City of Opa-locks 780 Fisherman Street, 4th Floor. Opa-locka, FL 33054 (305) 953- 2800 / 2301 jfiores@ opalockafi.gov CITY OF OPA-LOCKA EDUCATIONAL SCHOLARSHIP APPLICATION Presented by the City of Opa-locka NAME DATE OF BIRTH HOME ADDRESS HOME PHONE EMAIL ADDRESS CELL PHONE HIGH SCHOOL COLLEGE OR UNIVERSITY BRIEFLY DESCRIBE YOUR COMMUNITY SERVICE EXPERIENCE, LEADERSHIP ACTIVITIES (if additional space is required, please attach a separate sheet of paper): EXTRACURRICULAR AND/OR ESSAY REQUIREMENT Please attach typed essay (750 words maximum) to this application. Explain in your own words, Why are you a good candidate to receive this award. The student must demonstrate academic achievement and community service commitment and identify future goals. RESIDENCY REQUIREMENT Students MUST be residents of the City of Opa-locka to qualify for the scholarship. Non -residency is an automatic disqualification. RECOMMENDATION REQUIREMENT Please attach three letters of recommendation to this application from non -relatives. At least one letter must be from a school official (i.e. teacher, coach, counselor, school administrator, etc). TRANSCRIPT REQUIREMENT Please attach an official sealed high school transcript to this application. Please request your Social Security number be redacted. APPLICANT'S SIGNATURE DATE PARENT'S SIGNATURE DATE APPLICATIONS ARE AVAILABLE ONLINE AT WWW. OPALOCKAFL.GOV SUBMISSIONS ARE DUE BY FRIDAY, JUNE 2ND AT 12 PM • BE A RESIDENT OF OPA-LOCKA • BE A GRADUATING HIGH SCHOOL SENIOR • HAVE A MINIMUM CUMULATIVE GPA OF 2.75 • DEMONSTRATE LEADERSHIP LAS SOLICITUDES ESTAN DISPONIBLES EN LINEA EN WWW. OPALOCKAFL.GOV LAS ENTREGAS VENCEN EL VIERNES 2 DE JUNIO A LAS 12 PM • SER RESIDENTE DE OPA-LOCKA • SER UN ESTUDIANTE DE SECUNDARIA GRADUADO • TENER UN GPA ACUMULADO MINIMO DE 2.75 • DEMOSTPAP LIDERAZGO PARA MAS INFORMACION CONTACTS: ASHLEY WALKER (786)684-6245 AWALKER@OPALOCKAFL.GOV LAVILLE D'OPA LOCI: N. Classe de 2023 tA4,P16/6/ ()/ POUR 5 ETUDIANTS. CHACUN DES RECIPEINTS RECEVRONT $1000 LES APPLICATIONS SONT DISPONIBLES EN LIGNE SUR WWW. OPALOCKAFL.GOV LES SOUMISSIONS SONT DUES AVANT LE VENDREDI 2 JUIN A 12 MIDI LES CANDIDATS ADMISSIBLES DOIVENT : • ETRE RESIDENT D'OPA-LOCKA • ETRE UN SENIOR DIPLOME DU SECONDAIRE • AVOIR UN GPA CUMULATIF MINIMUM DE 2.75 • FAIRE PREUVE DE LEADERSHIP POUR PLUS D'INFORMATIONS, CONTACTEZ: ASHLEY WALKER (786)684-6245 AWALKER@OPALOCKAFL.GOV