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HomeMy Public PortalAbout02 14 2020 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 14, 2020 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:05 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. III. Roll Call Present and Participating: Scott W. Morgan Mayor Thomas W. Stanley Vice Mayor Paul A. Lyons Commissioner Donna S. White Commissioner Also Present & Participating: Absent w/Notice IV. Minutes Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Joan Orthwein Town Manager Asst. Town Attorney Police Chief Town Clerk Commissioner A. Regular Meeting of January 10, 2020. Vice Mayor Stanley made a motion to accept the minutes of January 10, 2020 and the motion was seconded by Commissioner White with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items Town Manager Dunham stated he was adding a fifth point to his Report. VI. Announcements A. Regular Meetings and Public Hearing 1. March 13, 2020 at 9:00 A.M. 2. April 9, 2020 at 9:00 A.M. 3. May 8, 2020 at 9:00 A.M. 4. June 12, 2020 at 9:00 A.M. Mayor Morgan called attention to these dates. VII. Little Club Request for on-site trailer during construction Town Manager Dunham stated the Little Club was asking to have an on-site trailer during the Clubhouse renovation period from April 1, 2020 to November 15, 2020. Commissioner White made a motion to approve the on-site trailer during construction and the motion was seconded by Commissioner Lyons with all voting AYE at roll call. VII. Communication from the Public (3 min. maximum) Mr. Cary Glickstein from Ironwood Properties stated they had submitted information to the Town regarding the development of Gulf Stream Golf Club's surplus land adjacent to Place Au Soleil. Mr. Minutes of Town Commission Regular Meeting & Public Hearing Held February 14, 2020 @ 9:00 A.M. Glickstein was present to introduce himself so that everyone could put a face with a name during this process over the next few months. Kristine De Haseth stated that Ocean Ridge had recently made a resolution in opposition to House Bill -519. She added that this Bill takes a variance, if it is given to a property owner, and affords other property owners on a residential level to have the same variance. Ms. De Haseth thought the Commission may want to adopt a resolution themselves in opposition to this Bill as well. Mayor Morgan asked about the status of the Bill to which Ms. De Haseth answered it was in its second round, but it was the third year it had been brought up in a different iteration and word in Tallahassee was that it was going to pass in some form or fashion. Mr. Bob Ganger reiterated what Ms. De Haseth had stated regarding HB -519 and stated it was very serious. He said this Bill was an erosion of Home Rule and strongly urged the Commission to do something about it. Commissioner Lyons asked what the timeline was on this, to which Mr. Ganger stated it was on the second committee and it only must go through three committees before going to the House and Senate. Asst. Town Attorney Nazzaro added that this Bill does have far reaching implications and strengthens the Bert Harris Act and infringes on small towns to regulate. Commissioner white added that this Bill was top priority in concern for the FL League of Cities in the 2020 Legislative Session. There was a consensus of the Commission Board to authorize a resolution. Mayor Morgan asked Asst. Town Attorney Nazzaro to get the language from Ocean Ridge and then draft a resolution for his signature to get out within a week's time. VIII. Reports A. Town Manager 1. Utility Undergrounding Jeff, with Comcast, stated all the major construction was complete and they were down to eight houses before finishing up and six of them need to be special ordered because Comcast only keeps 500 ft. fiber drops in stock and six houses exceeded that and he hopes that to be finished within a week or so. He added there is a road cut on Old School Road and he had a pavement contractor ready to go after Comcast authorizes. Town Manager Dunham added that AT&T was basically done in the Core area and were beginning to take wires down. 2. Water Main Update Town Manager Dunham stated the mandatory pre-bid meeting was conducted on February 13, 2020 with 13 contractors present. The bids will be opened Monday, March 16, 2020 with the lowest bid being vetted by Baxter & Woodman for their ability to complete the work and a recommendation will be made to the Commission at the April 9, 2020 meeting. He added the project can begin in May of 2020 and is to be complete by November of 2020. 3. CIP Discussion RE: Engineering Services for Minor Drainage and Road Upgrades oil Minutes of Town Commission Regular Meeting & Public Hearing Held February 14, 2020 @ 9:00 A.M. Town Manager Dunham stated that Baxter & Woodman anticipated the work would take 21 days for a field inventory contingent on the occurrence of a sufficient rain event. They will then need an additional 60 calendar days to put together a Technical Memorandum of recommendations of what the Town will need to do to address the issues. Town Manager Dunham stated Rebecca Travis mentioned the Town may be able to piggy -back on some other towns contracted for similar jobs so as not to have to bid it out. 4. Auditor Selection Status Town Manager Dunham stated the Auditor Selection Committee met on Monday, February 3, 2020 and approved the RFP for Annual Audit Services, which is currently being advertised. The deadline to receive the proposals is March 20, 2020. 5. St. Andrews Landscaping Town Manager Dunham stated there was an amendment to the landscaping plan for the area around the three concrete poles on AlA next to the tennis courts. Vice Mayor Stanley made a motion to approve the amended landscaping plan and the motion was seconded by Commissioner White with all voting AYE at roll call. Bob Grassi spoke up from the audience and asked about the location of the palms, to which Town Manager Dunham stated the DOT has said they cannot be put in front of the poles. Mr. Grassi then asked about the water main and how it would affect that area. Town Manager Dunham told him it would be in the right-of-way. Mr. Grassi asked if it would cross over AlA to which Mr. Dunham answered it would not. Mr. Grassi asked if it would cross in front of the east property to which Mr. Dunham answered it would not. 6. Gulf Stream Monument Sign Town Manager Dunham stated work on the sign was scheduled to begin on Wednesday, February 19, 2020 B. Architectural Review & Planning Board 1. Meeting Dates a. February 27, 2020 @ 8:30 A.M. b. March 26, 2020 @ 8:30 A.M. c. April 23, 2020 @ 8:30 A.M. d. May 28, 2020 @ 8:30 A.M. Mayor Morgan called attention to those dates. C. Finance Director 1. Financial Report for December 2019 Town Manager Dunham stated the report represented 1/3 of the Town budget. Commissioner Lyons noticed quite a bit of money had come in from the penny sales tax and wanted to know if there were any restrictions on how the Town can use those funds, which was a little over $200,000.00. CFO Tew answered it had to be used towards infrastructure projects and it had already been allocated towards the AlA water main project. 3 Minutes of Town Commission Regular Meeting & Public Hearing Held February 14, 2020 @ 9:00 A.M. D. Police Chief 1. Activity for January 2020 Chief Allen requested that the reports be accepted as submitted. Chief called attention to a few of the activities and then mentioned an item not on the report as it happened on the morning of February 13, 2020. A boat landed on the beach in Gulf Stream and seven Haitians (male/female combination) were apprehended by the Gulf Stream Police Department. They were all turned over to border patrol and ICE (Immigration and Customs Enforcement), with the boat being hauled away by them as well, he added. A resident in the audience congratulated the Chief and the department on a job well done. Mayor Morgan added that the speed in which they martialed the resources and apprehended the individuals was impressive. Mayor Morgan accepted all reports as submitted. IX. Items for Commission Action A. Proposal for Construction Management Services for AlA Water Main Improvements Phase II. Town Manager Dunham stated the staff believes we need these services for a project of this size and he then referred to Mr. Aaron Cutler, Vice President, Baxter & Woodman, to describe the need for these services. He stated they liked to have an inspector on site during the critical work activities (e.g., directional drills, open cuts). Mr. Cutler stated they put together a projection of when those critical work activities will happen and then applied a cost, with not to exceed, so only the hours the inspectors are present will be charged to the Town. He added that after speaking with the Mayor prior to the commission meeting, there were some cost savings they could hone in a little bit more on. Mayor Morgan stated he thought the numbers were high and would appreciate the revision on the numbers and to also remove the arborist portion since the Town already has a contract with an arborist. Town Manager Dunham stated they would have the proposal, with revisions, by the next commission meeting. Commissioner White asked what the difference was in qualifications between a Construction Manager (12 hours a month) and a Resident Project Representative (40 hours a week). Mr. Cutler explained that one was for the specialized work being done to make sure it was done per the engineer's design, while the other was more of an administrative role overseeing meetings, plans, etc. Town Manager Dunham stated they wouldn't always need the full 40 hours to which Mr. Cutler agreed and added that would show in the revision of numbers. Town Manager Dunham added that once they submit the pay requests, the Town will review them before cutting a check. B. Ordinances 1. NO. 20/1; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ELIMINATING REFERENCES TO ITEMS CATEGORIZED AS DISCOURAGED AND DECLARING THEM PROHIBITED BY AMENDING THE TOWN CODE OF 4 Minutes of Town Commission Regular Meeting & Public Hearing Held February 14, 2020 @ 9:00 A.M. C. Items by Mayor & Commissioners Former Gulf Stream resident, Mr. Tony Graziano, asked if he could speak. Mr. Graziano, now a resident at St. Andrews, stated that St. Andrews didn't fare very well aesthetically with the undergrounding project. He added that the Town wasn't required to do anything about that from a legal standpoint. He was appreciative that the Town has worked very cooperatively with the manager at St. Andrews and just wanted to say, "Thank you". Commissioner White asked if there were any updates on the streetlights in Place Au Soleil. Town Manager Dunham stated the globes were in and that the Town was waiting on the poles, which looked to be another month or so before they were in. X. Adjournment. Mayor Morgan adjourned the meeting at 9:53 A.M. Renee,gasel Ass i tant Town �. Clerk 5 ORDINANCES AT CHAPTER 70; ARTICLE V; DIVISION 3, GENERAL LANDSCAPE STANDARDS, SECTION 70-148, PRINCIPLES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. First Reading passed on January 10, 2020 and presented for second reading and adoption on February 14, 2020. Vice Mayor Stanley moved to adopt Ordinance 20/1 and the motion was seconded by Commissioner White with all voting AYE at roll call. 2. NO. 20/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDNG THE CODE OF ORDINANCES AT CHAPTER 66; ARTICLE VII; SECTION 66-321, CREATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. First Reading on January 10, 2020 and presented for second reading and adoption on February 14, 2020. Vice Mayor Stanley moved to adopt Ordinance 20/2 and the motion was seconded by Commissioner White with all voting AYE at roll call. C. Items by Mayor & Commissioners Former Gulf Stream resident, Mr. Tony Graziano, asked if he could speak. Mr. Graziano, now a resident at St. Andrews, stated that St. Andrews didn't fare very well aesthetically with the undergrounding project. He added that the Town wasn't required to do anything about that from a legal standpoint. He was appreciative that the Town has worked very cooperatively with the manager at St. Andrews and just wanted to say, "Thank you". Commissioner White asked if there were any updates on the streetlights in Place Au Soleil. Town Manager Dunham stated the globes were in and that the Town was waiting on the poles, which looked to be another month or so before they were in. X. Adjournment. Mayor Morgan adjourned the meeting at 9:53 A.M. Renee,gasel Ass i tant Town �. Clerk 5