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04
Q
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON THURSDAY, APRIL 9, 2020 AT
9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. NOTE: THERE WAS LIMITED PUBLIC
ACCESS TO TOWN HALL. THIS TOWN COMMISSION MEETING WAS ABLE TO BE
ACCESSED ONLINE, INCLUDING ALLOWING FOR PUBLIC COMMENT.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Paul A. Lyons, Jr. Commissioner
Joan Orthwein Commissioner
Donna S. White Commissioner
Also Present &
Participating:
IV. Minutes.
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
A. Regular Meeting of March 13, 2020
Commissioner Lyons had a change that needed to be made on
page seven, second paragraph adding the word "or" before removed.
B. Certification of Election Returns of March 20, 2020.
Vice Mayor Stanley made a motion to approve the minutes of
the regular meeting on March 13, 2020 with correction made, as well as
the minutes of the certification of election returns on March 20, 2020.
The motion was seconded by Commissioner White with all voting AYE at
roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were none.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. May 8, 2020 at 9:00 A.M.
2. June 12, 2020 at 9:00 A.M.
3. July 10, 2020 at 9:00 A.M.
4. August 14, 2020 at 9:00 A.M.
5. September 11, 2020 at 9:00 A.M.
6. October 9, 2020 at 9:00 A.M.
Mayor Morgan called attention to the meeting dates.
Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 C 9:00 A.M.
B. Resolution No.20-1; A RESOLUTION OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING
EMERGENCY PROCEDURES FOR REMOTE ATTENDANCE AT PUBLIC MEETINGS
BY THE COMMISSION, ARCHITECTURAL REVIEW AND PLANNING BOARD,
STAFF, AND THE PUBLIC, PROVIDING AN EFFECTIVE DATE.
Vice Mayor Stanley made a motion to approve Resolution 20-
1 that was seconded by Commissioner Orthwein with all voting AYE at roll
call.
VII. Communication from the Public (3 min. maximum)
There was none.
VIII. Reports.
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated that AT&T was very close to
finishing, but due to COVID 19, AT&T had to pull workers from the Town
site to work on emergency outages, etc. He added that Comcast was
waiting on supplies and have six houses on N. Ocean Blvd. and two on Old
School Road which will finish all of the fiber optics. After this is
finished, Comcast will need to visit the homes to power up the fiber
optic service. Town Manager Dunham stated that door hangers would be
put on the homes letting the customers know the next step. Commissioner
Lyons wanted to know how close the Town was with the budget and if there
was going to be enough to cover it. It was decided to answer this at
the next meeting due to the virtual set-up and CFO Tew not being on the
webinar.
2. COVID 19 update
Town Manager Dunham stated the Town was continuing to
observe and plans to use best practices, striving to maintain continuity
in government. He added that Town Hall was closed to the public and if
a meeting was needed, it was being done by telephone conferencing which
was happening daily. Town Manager Dunham stated that Gulf Stream was
following the pattern of other municipalities and staggering employee
work schedules with those who can work remotely from their homes. He
added they would be looking at the possibility of some employees working
exclusively from home on a temporary basis. Town Manager Dunham stated
the Town was not accepting any new applications or permits as Delray
Beach was not accepting any at this time. The Town is following their
lead. Town Manager Dunham stated the Town was following all executive
orders from the Governor and Palm Beach County and was in daily
conference call meetings with the Emergency Operations Center, which
included 39 cities, Palm Beach County Administration, the Palm Beach
Health Department and the Palm Beach Sheriff's Office. Assistant Town
Attorney Nazzaro gave a website where one could get a daily update by
zip code, which was cQJ_s, . Town Manager Dunham then
gave another site that people could check for updates which was
2
Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 @ 9:00 A.M.
wvv..floridahea1.nccovidl9.gov. He thanked all the Town employees for
their help in responding to all the executive orders and pulling
together as a team.
3. Baxter & Woodman presentation dates
Town Manager Dunham reminded everyone that at the May
8, 2020 Commission Meeting, Baxter & Woodman would be making a
presentation on the septic to sewer study and the drainage in the Core.
Vice Mayor Stanley asked if he could elaborate on the drainage in the
Core as people were getting confused between the water main work and the
minor work being done for the drainage. Town Manager Dunham stated
Baxter & Woodman had been working over the past two months on developing
recommendations to be presented at the May meeting so the Town could
begin to take bids for construction. Vice Mayor Stanley reiterated
there were three separate things going on: bids for the water main, bids
for the drainage and bids for the repaving. Town Manager Dunham agreed
that there should be a CIP discussion about its future schedule so
residents would know what was going on.
4. Place Au Soleil proposed subdivision update
Town Manager Dunham stated 2900 Avenue Au Soleil had
been purchased and incorporated into the new design for the new
development and that talks were to begin with Mr. Kupi and Mr.
Glickstein but they had been put on hold due to COVID 19. Vice Mayor
Stanley asked what was happening at 2900 to which Asst. Town Attorney
Nazzaro stated they were keeping the existing residence on the water and
extending some of the lots so they are deeper, but they had not been
able to talk to Mr. Glickstein yet regarding easements. Commissioner
White questioned the existing residence remaining, to which Asst. Town
Attorney Nazzaro said the footprint would remain the same but they would
probably build something new. Town Manager Dunham reiterated they
hadn't had a chance to speak with the gentlemen, but he believed the
plan was to remove the house. Vice Mayor Stanley suggested they forget
the plans they've seen thus far and wait for new ones and Town Manager
Dunham agreed.
B. Architectural Review & Planning Board
1. Meeting Dates
a. April 23, 2020 @ 8:30 A.M.
b. May 28, 2020 @ 8:30 A.M.
c. June 25,2020 @ 8:30 A.M.
d. July 23, 2020 @ 8:30 A.M.
e. No August Meeting
f. September 24, 2020 @ 8:30 A.M.
Mayor Morgan called attention to these dates.
C. Finance Director
1. Financial Report for March 2020.
Town Manager Dunham stated the report represented six
months of the Town budget.
2. Water Usage as of March 31, 2020.
3
Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 @ 9:00 A.M.
D. Police Chief
1. Activity for March 2020.
Chief Allen asked that the report be accepted as
submitted. He added that a car had been stolen from Driftwood Landing
when the resident's daughter had brought them food and left the keys and
purse in the car. They believe she had been followed into the
neighborhood by an unknown subject and the car was recovered that same
evening in Tamarac. He urged everyone, again, to lock their cars and
not leave items in the car. Mayor Morgan stated it had been repeated on
a monthly basis and then accepted all reports as submitted.
X. Items for Commission Action.
A. Reorganization of the Town Commission
1. Election of a Mayor
Vice Mayor Stanley made a motion to nominate Scott
Morgan to be the Mayor for the next term. Commissioner
Orthwein seconded the motion and all voted AYE at roll call.
2. Election of a Vice Mayor
Commissioner Orthwein made a motion to nominate Tom
Stanley as Vice Mayor for the next term. Commissioner White
seconded the motion and all voted AYE at roll call
B. Award Bid for AlA Water Main Project
Town Manager Dunham referred to the letter from Baxter &
Woodman stating there had been three bidders with the lowest
bid from Foster Marine Contractors, Inc. in the amount of
$1,948,548. Baxter & Woodman said the packet was complete,
the company vetted, and they recommended the Town accept the
bid from Foster Marine Contractors, Inc. Vice Mayor Stanley
asked where the company was based out of to which Asst. Town
Attorney replied they were based out of Wellington, FL. Aaron
Cutler of Baxter & Woodman stated they had done extensive work
on previous projects with Foster Marine Contractors, Inc. and
they were successful. Commissioner Lyons asked if there were
certain performance standards upheld in the contract. Asst.
Town Attorney answered there was a form contract attached to
the bid document with those contingencies and would be
presented to the Commission at the next meeting for their
approval. Commissioner White asked if the price was in
accordance with the financial estimate the Town was working
with in the CIP Plan. Town Manager Dunham stated that it was
within the budget. Mayor Morgan pointed out that it included
Sea Road and County Road over to Little Club Road and Town
Manager Dunham agreed that it did include those alternative
bids for those two projects. Vice Mayor Stanley made a motion
to approve the bid of $1,948,548 to Foster Marine Contractors,
0
Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2020 @ 9:00 A.M.
Inc. The motion was seconded by Commissioner White with all
voting AYE at roll call.
C. Consideration of approval of Construction Management
Contract with Baxter & Woodman
Town Manager Dunham reminded the Commissioners that they
had asked Baxter & Woodman to sharpen their pencils and they
had done that. He added the total had now been lowered by 330
and referred to Mr. Aaron Cutler to describe where the changes
had been made. Mr. Cutler stated that it was now vital to
transition the services Baxter & Woodman had rendered from
design to construction oversight services. He added they had
taken a close look at the entire scope to make sure they could
provide the proper oversight over the critical work activities
and did it in a manner that was the most cost effective so
that the inspectors weren't at the sites when critical work
wasn't being performed. Mr. Cutler said that in doing this
they were able to reduce the cost by 33%. Mayor Morgan stated
that he appreciated their efforts in reducing the price by a
third and asked Mr. Cutler if he felt positive they could
provide the quality of service for that price reduction. Mr.
Cutler stated that was correct and they analyzed past projects
that were almost identical to this one to come up with those
numbers.
Vice Mayor Stanley made a motion to approve the
Construction Management Contract with Baxter & Woodman - Phase
Two. Commissioner Orthwein seconded the motion with all
voting AYE at roll call.
D. Items by Mayor & Commissioners
Commissioner Lyons thanked Mr. Cutler, Town Manager Dunham
and Mayor Morgan for working to reduce the price. Mayor
Morgan thanked the staff for working to put the virtual
meeting together to run seamlessly.
XI. Adjournment.
Mayor Morgan adjourned the meeting at 9:42 A.M.
Renee Basel
Assistant Town Clerk
5
April 24, 2020
Gulf Stream Town Commission
Mayor Scott W. Morgan
c/o Rita Taylor, Town Clerk
100 Sea Road
Gulf Stream, FL 33483
Re: Potential Purchase of Banyan Road "Annex Parcel" Contained within 588 Banyan Road Footprint
Dear Gulf Stream Town Commission:
First, we hope that you and your loved ones are safe and staying healthy.
We are writing to initiate a conversation about potentially purchasing the town's annex at the end of
Banyan Road, contained within the footprint of our property (see attached survey). We have been
intending to discuss this since we purchased the property two years ago, but candidly hadn't re -thought
of it until passing time in quarantine!
Speaking candidly, our intention is simply to have a natural, consolidated property footprint. We don't
currently have plans to build another (replacement) home on the property, though this could change in
future years. In any instance, we wouldn't seek to acquire the annex with the intent of being able to build
a larger home by virtue of having a larger parcel of land (and would be comfortable grandfathering in the
current allowable footprint based on the current property square footage). That said, we recognize
purchasing this annex would provide greater flexibility in set -backs, which we would appreciate.....and
personally don't believe would alter the "character" of the home/property profile, respectfully
recognizing that this is for the town to determine.
Thank you in advance for your consideration.
Warm Regards,
JR & Nadia Davis
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TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of April 30, 2020
TABLE OF CONTENTS
SECTION
PAGE(S)
Last Fiscal Period Summary and Highlights........................................................................... 1
CashBalance Sheet..................................................................................................................... 2-3
BudgetReport, General Fund............................................................................................................... 4-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Undergrounding Fund.................................................................................... 11-12
Budget Report, Penny Sales Tax Fund................................................................................... 13
April 30, 2020- FY 2020 Summary and Highlights
Ad Valorem distributions for Fiscal Year 2020 totaled $4,410,356.56, which is 95.49% of the budgeted revenue for the year.
• The Town has collected $2,925.95 in judgement, fines, and violations of local ordinances as of April 30, 2020 which is
182.87% of the budget of $1,600.00.
The Town has collected $4,808,439.09 in total General Fund revenues as of April 30, 2020.
* The Discretionary Infrastructure Tax Fund (PST Fund) currently has a balance of $225,084.24.
• The General Fund owes the Water Fund $138,738.74 as of April 30, 2020.
+ The Town has spent approximately $1,500.00 in supplies and sanitation for the Covid-19 pandemic.
The annual loan payment for the Underground Loan with Suntrust Bank was made on April 1, 2020.
The remaining balance of the Underground Loan is $521,985.99.
-I-
Assets
Cash - Oper Account
Cash - P/R Account
Cash - Operating MMA
Cash - Flagler Bank CD
Legacy Bank CD
Synovus (Florida Community Bank) CD
BankUnited CD
Cash - Petty Cash
Accounts Receivable - Garbage
Inventories
Penny Sales Tax MMA
Underground Prqj Pymt Fund - Checking
Cash - Suntrust MMA
Assessment Receivable
Delinq. Assessment Recievable
Cash-Flagler Bank Water Utility Savings
Accounts Receivable - Water
Accounts Receivable - Reserves
Accounts Receivable -Backflow Preventer Test
Less. Allowance- Water
Due From General Fund
improvements Other Than Bldg.
Accum. Deprec.-Imp Other T Bld
Equipment and Furniture
Accumulated Dept - Equip/ Fum
Construction in Process
HRA Custodial Fund Account
Total Assets
Liabilities and Fund Balance
General Fund 001
Town of Gulf Stream
Balance Sheet
April 30, 2020
Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601
$105,814.57
$0.00
$0.00
$0.00
$0.00
$8,120.35
$0.00
$0.00
$0.00
$0.00
$7,566,223.37
$0.00
$0.00
$0.00
$0.00
$272,597.77
$0.00
$0.00
$0.00
$0.00
$280,944.96
$0.00
$0.00
$0.00
$0.00
$249,406.75
$0.00
$0.00
$0.00
$0.00
$257,782.68
$0.00
$0.00
$0.00
$0.00
$200.00
$0.00
$0.00
$0.00
$0.00
$8,159.95
$0.00
$0.00
$0.00
$0.00
$3,524.75
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$225,084.24
$0.00
$0.00
$0.00
$91,987.26
$0.00
$0.00
$0.00
$0.00
$269,289.02
$0.00
$0.00
$0.00
$0.00
$517,635.99
$0.00
$0.00
$0.00
$0.00
$0.04
$0.00
$0.00
$0.00
$2,400,233.87
$0.00
$0.00
$0.00
$0.00
$24,245.91
$0.00
$0.00
$0.00
$0.00
$8,221.49
$0.00
$0.00
$0.00
$0.00
($100.00)
$0.00
$0.00
$0.00
$0.00
$25,000.00
$0.00
$0.00
$0.00
$0.00
$138,738.74
$0.00
$0.00
$0.00
$0.00
$2,658,921.72
$0.00
$0.00
$0.00
$0.00
($1,097,726.36)
$0.00
$0.00
$0.00
$0.00
$105,737.55
$0.00
$0.00
$0.00
$0.00
($83,976.00)
$0.00
$0.00
$0.00
$0.00
$58,909.31
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$177,650.30
$8,752,775.15
$4,188,206.23
$878,912.31
$225,084.24
$177,650.30
-2-
Liabilities
Accounts Payable
Oper Fund due to Other Funds
Accrued Compensated Absences
FICA Taxes Payable
FICA Taxes Payable
FICA Taxes Payable
FICA Taxes Payable
FICA Taxes Payable
Other Insurance Deductions
Deposit: Damage Bond/Plans
Deferred Revenue
Accounts Payable
Water Accrued Wages Payable
Accrued Compensated Absences
FICA Taxes Payable
Deferred Revenue
HRA Liability
Total Liabilities
Fund Balance
Reserve for Dredging
Fund Balance
Fund Balance
Fund Balance
Retained Earnings - Unreserved
Retained Earnings - Reserved
R/E Reserved For D/S and R & R
Total Fund Balance
Total Liabilities and Fund Balance
General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601
$4,839.78
$138,738.74
$0.48
($38,198.84)
$8,734.04
$2,589.44
$22,533.82
$3,144.02
$40.01
$50,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$192,421.49
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$65.99
$0.13
$1,052.92
$1,197.52
$4,260.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$517,636.47
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$6,576.56 $517,636.47
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$177,650.30
$177,650.30
$17,820.00
$0.00
$0.00
$0.00
$0.00
$8,542,533.66
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$225,084.24
$0.00
$0.00
$0.00
$361,275.84
$0.00
$0.00
$0.00
$3,767,996.53
$0.00
$0.00
$0.00
$0.00
($124,282.84)
$0.00
$0.00
$0.00
$0.00
$537,915.98
$0.00
$0.00
$0.00
$8,560,353.66
$4,181,629.67
$361,275.84
$225,084.24
$0.00
$177,650.30
$225,084.24
$878,912.31
$4,188,206.23
$8,752,775.15
3
Current Month
Town of Gulf Stream
Income Statement
General Fund as of April 30, 2020
YTD
-4-
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
Revenues
Property Taxes
Ad Valorem Taxes - Current
$184,255.79
$384,873.00
($200,617.21)
$4,410,356.56
$4,618,484.00
($208,127.44)
$4,618,484.00
Early Payment Discount -Ad Valo
($192.41)
($13,750.00)
$13,557.59
($164,184.87)
($165,000.00)
$815.13
($165,000.00)
Interest on Tax Collection
$907.73
$208.00
$699.73
$907.73
$2,500.00
($1,592.27)
$2,500.00
Total Property Taxes
$184,971.11
$371,331.00
($186,359.89)
$4,247,079.42
$4,455,984.00
($208,904.58)
$4,455,984.00
Fines
Judgements and Fines
$30.99
$100.00
($69.01)
$410.95
$1,200.00
($789.05)
$1,200.00
Violations of Local Ordinances
$60.00
$33.00
$27.00
$2,515.00
$400.00
$2,115.00
$400.00
$90.99
$133.00
($42.01)
$2,925.95
$1,600.00
$1,325.95
$1,600.00
Permits
Zoning/Code Review Fees
$4,005.00
$6,666.00
($2,661.00)
$28,705.00
$80,000.00
($51,295.00)
$80,000.00
Inspection Fee
$11,442.00
$25,000.00
($13,558.00)
$83,383.00
$300,000.00
($216,617.00)
$300,000.00
$15,447.00
$31,666.00
($16,219.00)
$112,088.00
$380,000.00
($267,912.00)
$380,000.00
Registrations
County Business Tax
$105.53
$208.00
($102.47)
$1,454.00
$2,500.00
($1,046.00)
$2,500.00
$105.53
$208.00
($102.47)
$1,454.00
$2,500.00
($1,046.00)
$2,500.00
State & County
Local Option Fuel TaxR&S
$2,947.62
$2,833.00
$114.62
$17,464.97
$34,000.00
($16,535.03)
$34,000.00
FL Revenue Sharing
$1,974.64
$1,833.00
$141.64
$11,847.83
$22,000.00
($10,152.17)
$22,000.00
FL Rev Sharing -Alcoholic Bev
$0.00
$33.00
($33.00)
$0.00
$400.00
($400.00)
$400.00
Local Government 1/2c Sales Tx
$6,900.84
$6,250.00
$650.84
$42,247.24
$75,000.00
($32,752.76)
$75,000.00
Fuel Tax Refund
$447.35
$108.00
$339.35
$1,453.75
$1,300.00
$153.75
$1,300.00
Recycle Revenue Sharing
$0.00
$16.00
($16.00)
$32.34
$200.00
($167.66)
$200.00
$12,270.45
$11,073.00
$1,197.45
$73,046.13
$132,900.00
($59,853.87)
$132,900.00
Interest
Interest On Investment
$6,458.04
$3,750.00
$2,708.04
$61,033.70
$45,000.00
$16,033.70
$45,000.00
$6,458.04
$3,750.00
$2,708.04
$61,033.70
$45,000.00
$16,033.70
$45,000.00
Franchises
Franchise Fees - FPL
$10,997.66
$9,583.00
$1,414.66
$66,680.38
$115,000.00
($48,319.62)
$115,000.00
Franchise Fees - Gas
$0.00
$375.00
($375.00)
$3,140.02
$4,500.00
($1,359.98)
$4,500.00
-4-
Local Communication Svc Tax
Communications Services Tax
Garbage Collection Fees
Garbage Collection Fee
Utility Service Tax
Utility Service Tax - Electric
Utility Service Tax - Gas
Utility Service Tax - Propane
Contributions and Donations
Contributions - Community
Grants
State Grants - Other
Total Grants
Other
Certification, Copies, Misc Ot
Clerk's Charges & Fees
Lot Mowing and Clearing
Other Contractual Agreements
Other Miscellaneous Revenue
Operating Transfer
Total Revenues
Expenditures
Admin & General
Executive Salaries
Regular Salaries - Admin
Contingency - Miscellaneous
Overtime- Admin
FICA Taxes
Retirement Contributions
Life and Health Insurance
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
$10,997.66
$9,958.00
$1,039.66
$69,820.40
$119,500.00
($49,679.60)
$119,500.00
$4,969.92
$5,000.00
($30.08)
$30,883.66
$60,000.00
($29,116.34)
$60,000.00
$0.00
$208.00
$13,000.00
$2,435.00
($13,000.00)
$0.00
$2,500.00
$13,000.00
$58.00
($13,000.00)
$446.33
$15,873.12
($253.67)
$16,000.00
$0.00
($126.88)
$1,520.69
$0.00
$1,083.00
($1,000.00)
$437.69
$1,710.86
$1,250.00
$1,083.00
$0.00
$627.86
$19,104.67
$15,000.00
$18,166.00
$83.00
$938.67
$187.50
$0.00
($812.50)
$1,000.00
$0.00
($1,000.00)
$78,918.84 $156,000.00
$78,918.84 $156,000.00
$98,475.33 $192,000.00
$7,403.68 $13,000.00
$9,698.52 $13,000.00
$115,577.53 $218,000.00
$12,239.40 $12,000.00
$0.00 $0.00 $0.00 $303.22 $0.00
($77,081.16) $156,000.00
($77,081.16) $156,000.00
($93,524.67) $192,000.00
($5,596.32) $13,000.00
($102,422.47) $218,000.00
$239.40 $12,000.00
$239.40 $12,000.00
$85.00
$208.00
($123.00)
$2,435.00
$2,500.00
($65.00)
$2,500.00
$0.00
$58.00
($58.00)
$446.33
$700.00
($253.67)
$700.00
$0.00
$83.00
($83.00)
$0.00
$1,000.00
($1,000.00)
$1,000.00
$0.00
$1,250.00
($1,250.00)
$0.00
$15,000.00
($15,000.00)
$15,000.00
$50.00
$83.00
($33.00)
$187.50
$1,000.00
($812.50)
$1,000.00
$0.00
$65,833.00
($65,833.00)
$0.00
$790,000.00
($790,000.00)
$790,000.00
$135.00
$67,515.00
($67,380.00)
$3,068.83
$810.200.00
($807,131.17)
$810,200.00
$254,550.37
$532,800.00
($278,249.63)
$4,808,439.08
$6,393,684.00
($1,585,244.92)
$6,393,684.00
$0.00
$9,562.00
$9,562.00
$10,222.89
$114,747.00
$104,524.11
$114,747.00
$32,686.63
$30,139.00
($2,547.63)
$233,196.12
$361,668.00
$128,471.88
$361,668.00
$0.00
$20,517.00
$20,517.00
$3,658.94
$246,212.00
$242,553.06
$246,212.00
$77.00
$416.00
$339.00
$1,403.33
$5,000.00
$3,596.67
$5,000.00
$2,506.40
$3,066.00
$559.60
$18,071.97
$36,795.00
$18,723.03
$36,795.00
$6,838.06
$7,407.00
$568.94
$50,903.43
$88,884.00
$37,980.57
$88,884.00
$5,610.79
$8,657.00
$3,046.21
$58,251.19
$103,886.00
$45,634.81
$103,886.00
-5-
-6-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
Legal Services -Planning Board
$0.00
$416.00
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Misc. Prof Svcs.- Building Inspections
$11,442.00
$25,000.00
$13,558.00
$83,383.00
$300,000.00
$216,617.00
$300,000.00
Misc Prof Svcs - TH
$27,601.77
$2,333.00
($25,268.77)
$41,368.28
$28,000.00
($13,368.28)
$28,000.00
Accounting and Auditing Fees
$10.00
$1,291.00
$1,281.00
$15,285.86
$15,500.00
$214.14
$15,500.00
Property Trash Removal/ Mowing
$0.00
$250.00
$250.00
$1,923.72
$3,000.00
$1,076.28
$3,000.00
Travel and Per Diem - TH
$0.00
$375.00
$375.00
$124.14
$4,500.00
$4,375.86
$4,500.00
Communication - TH
$707.07
$833.00
$125.93
$5,727.81
$10,000.00
$4,272.19
$10,000.00
Postage
$0.00
$250.00
$250.00
$529.74
$3,000.00
$2,470.26
$3,000.00
Electric -TH
$508.29
$666.00
$157.71
$4,177.90
$8,000.00
$3,822.10
$8,000.00
Water
$17.79
$1,458.00
$1,440.21
$8,418.01
$17,500.00
$9,081.99
$17,500.00
Rental and Lease Expense
$369.93
$375.00
$5.07
$2,162.56
$4,500.00
$2,337.44
$4,500.00
Insurance - Liab/Prop/WC
$0.00
$11,833.00
$11,833.00
$143,211.56
$142,000.00
($1,211.56)
$142,000.00
Insurance - Property
$0.00
$525.00
$525.00
$6,571.00
$6,310.00
($261.00)
$6,310.00
Building Maintenance - TH
$770.27
$1,083.00
$312.73
$14,976.69
$13,000.00
($1,976.69)
$13,000.00
Lawn Maintenance
$650.00
$833.00
$183.00
$8,687.96
$10,000.00
$1,312.04
$10,000.00
Bird Sanctuary Maintenance
$0.00
$83.00
$83.00
$1,703.98
$1,000.00
($703.98)
$1,000.00
Office Eq/Supp/Computer - TH
$3,208.10
$2,916.00
($292.10)
$28,459.66
$35,000.00
$6,540.34
$35,000.00
Printing and Binding - TH
$106.88
$416.00
$309.12
$7,368.97
$5,000.00
($2,368.97)
$5,000.00
Legal Advertisement & Other
$0.00
$333.00
$333.00
$1,102.84
$4,000.00
$2,897.16
$4,000.00
Office Supplies
$59.48
$208.00
$148.52
$1,738.25
$2,500.00
$761.75
$2,500.00
Books, Membership, Training - TH
$195.00
$875.00
$680.00
$5,728.65
$10,500.00
$4,771.35
$10,500.00
Capital Outlay - TH
$0.00
$10,000.00
$10,000.00
$0.00
$120,000.00
$120,000.00
$120,000.00
Interfund Transfer to Water Fund
$0.00
$27,500.00
$27,500.00
$0.00
$330,000.00
$330,000.00
$330,000.00
$93,365.46
$169,616.00
$76,250.54
$758,358.45
$2,035,502.00
$1,277,143.55
$2,035,502.00
Fire
Fire Control Contract Services
$43,501.24
$43,750.00
$248.76
$304,508.68
$525,000.00
$220,491.32
$525,000.00
Misc. Repair and Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
$43,501.24
$43,833.00
$331.76
$304,508.68
$526,000.00
$221,491.32
$526,000.00
Police
Executive Salaries
$0.00
$10,429.00
$10,429.00
$24,169.76
$125,156.00
$100,986.24
$125,156.00
Regular Salaries - Police Offi
$67,740.68
$72,118.00
$4,377.32
$496,988.95
$865,426.00
$368,437.05
$865,426.00
Overtime -Police
$712.80
$1,250.00
$537.20
$5,460.65
$15,000.00
$9,539.35
$15,000.00
Incentive Pay
$858.44
$1,060.00
$201.56
$6,886.39
$12,720.00
$5,833.61
$12,720.00
FICA Taxes
$5,278.79
$6,471.00
$1,192.21
$40,630.96
$77,653.00
$37,022.04
$77,653.00
Retirement Contributions
$14,171.31
$15,747.00
$1,575.69
$104,654.17
$188,968.00
$84,313.83
$188,968.00
Life and Health Insurance
$991.45
$0.00
($991.45)
$4,321.22
$0.00
($4,321.22)
$0.00
Life and Health Insurance
$13,856.88
$20,777.00
$6,920.12
$145,005.68
$249,328.00
$104,322.32
$249,328.00
-6-
-7-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
MiscProfSvcs - PD
$0.00
$166.00
$166.00
$902.57
$2,000.00
$1,097.43
$2,000.00
Dispatch Service Contract
$0.00
$4,750.00
$4,750.00
$58,495.67
$57,000.00
($1,495.67)
$57,000.00
Travel and Per Diem - PD
$0.00
$166.00
$166.00
$48.59
$2,000.00
$1,951.41
$2,000.00
Communication - PD
$434.85
$475.00
$40.15
$3,419.66
$5,700.00
$2,280.34
$5,700.00
Electric - PD
$215.35
$250.00
$34.65
$1,246.12
$3,000.00
$1,753.88
$3,000.00
Water -PD
$22.12
$20.00
($2.12)
$79.18
$250.00
$170.82
$250.00
Rental and Lease Expense -PD
$132.61
$166.00
$33.39
$791.40
$2,000.00
$1,208.60
$2,000.00
Building Maintenance - PD
$776.13
$416.00
($360.13)
$6,386.09
$5,000.00
($1,386.09)
$5,000.00
Vehicle Maintenance
$2,495.11
$1,000.00
($1,495.11)
$4,708.31
$12,000.00
$7,291.69
$12,000.00
Office Eq/Supp/Computer - PD
$867.85
$750.00
($117.85)
$8,423.46
$9,000.00
$576.54
$9,000.00
Printing and Binding - PD
$31.13
$66.00
$34.87
$228.04
$800.00
$571.96
$800.00
Legal Advertisement & Other
$0.00
$0.00
$0.00
$228.00
$0.00
($228.00)
$0.00
Uniform Cleaning
$344.70
$166.00
($178.70)
$1,286.70
$2,000.00
$713.30
$2,000.00
Office Supplies
$0.00
$125.00
$125.00
$564.66
$1,500.00
$935.34
$1,500.00
Fuel
$2,243.13
$3,333.00
$1,089.87
$18,871.05
$40,000.00
$21,128.95
$40,000.00
Uniforms & Equipment
$612.94
$541.00
($71.94)
$1,245.66
$6,500.00
$5,254.34
$6,500.00
Books, Memberships, Training - PD
$0.00
$416.00
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
Capital Outlay - PD
$0.00
$10,416.00
$10,416.00
$0.00
$125,000.00
$125,000.00
$125,000.00
$111,786.27
$151,074.00
$39,287.73
$935,042.94
$1,813,001.00
$877,958.06
$1,813,001.00
Streets
Executive Salaries
$0.00
$0.00
$0.00
$125.00
$0.00
($125.00)
$0.00
Regular Salaries - Streets
$5,400.00
$12,388.00
$6,988.00
$55,481.66
$148,663.00
$93,181.34
$148,663.00
Overtime - Streets
$0.00
$333.00
$333.00
$293.00
$4,000.00
$3,707.00
$4,000.00
FICA Taxes
$401.46
$973.00
$571.54
$4,200.67
$11,679.00
$7,478.33
$11,679.00
Retirement Contributions
$1,129.68
$2,452.00
$1,322.32
$4,704.40
$29,427.00
$24,722.60
$29,427.00
Life and Health Insurance
$1,404.09
$3,462.00
$2,057.91
$19,707.59
$41,555.00
$21,847.41
$41,555.00
Misc Prof Svcs - Streets
$0.00
$2,083.00
$2,083.00
$450.00
$25,000.00
$24,550.00
$25,000.00
Communication - Streets
$41.51
$41.00
($0.51)
$303.45
$500.00
$196.55
$500.00
Electric - Streets
$1,493.43
$1,500.00
$6.57
$9,431.52
$18,000.00
$8,568.48
$18,000.00
Vehicle Maintenance- Streets
$1,121.62
$166.00
($955.62)
$1,806.44
$2,000.00
$193.56
$2,000.00
Misc. Repair and Maintenance
$2,964.27
$1,000.00
($1,964.27)
$26,461.40
$12,000.00
($14,461.40)
$12,000.00
Misc. Other - NPDES
$0.00
$750.00
$750.00
$4,297.00
$9,000.00
$4,703.00
$9,000.00
Operating Supplies
$129.91
$133.00
$3.09
$1,889.64
$1,600.00
($289.64)
$1,600.00
Uniforms & Equipment
$0.00
$83.00
$83.00
$764.89
$1,000.00
$235.11
$1,000.00
Road Materials and Supplies
$0.00
$100.00
$100.00
$0.00
$1,200.00
$1,200.00
$1,200.00
Capital Outlay - Streets
$14,602.13
$69,062.00
$54,459.87
$48,823.83
$828,750.00
$779,926.17
$828,750.00
$28,688.10
$94,526.00
$65,837.90
$178,740.49
$1,134,374.00
$955,633.51
$1,134,374.00
-7-
Revenues
Water Sales
Water Sales
Total Water Sales
Reserve Fees
Reserves Fees
Total Reserve Fees
Interest
Interest On Investment
Other
Transfer from General Fund
Water Fund Balance Transfer In
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
Total
Total Revenues
Expenditures
Water Purchased
Water Purchased - Commodity
Water - Capacity
Water Purchased -Meter Charge
Backflow Preventer Testing
Total Water Purchased
Other Expenses
Regular Salaries - Water
Overtime - Water
FICA Taxes
Town of Gulf Stream
Income Statement
Water Fund as of April 30, 2020
Current Month
Actual Budget Variance
YTD
Actual Budget Variance 2020 Budget
$0.00
$87,500.00
($87,500.00)
$499,125.54
$1,050,000.00
($550,874.46)
$1,050,000.00
$0.00
$87,500.00
($87,500.00)
$499,125.54
$1,050,000.00
($550,874.46)
$1,050,000.00
$30,000.00
$0.00
$11,250.00
($11,250.00)
$68,084.40
$135,000.00
($66,915.60)
$135,000.00
$0.00
$11,250.00
($11,250.00)
$68,084.40
$135,000.00
($66,915.60)
$135,000.00
$541.00
$2,957.31
$666.00
$2,291.31
$20,395.62
$8,000.00
$12,395.62
$8,000.00
$2,957.31
$666.00
$2,291.31
$20,395.62
$8,000.00
$12,395.62
$8,000.00
$676,610.00
$0.00
$27,500.00
($27,500.00)
$0.00
$330,000.00
($330,000.00)
$330,000.00
$0.00
$149,225.00
($149,225.00)
$0.00
$1,790,706.00
($1,790,706.00)
$1,790,706.00
$0.00
$176,725.00
($176,725.00)
$0.00
$2,120,706.00
($2,120,706.00)
$2,120,706.00
$0.00
$541.00
($541.00)
$0.00
$6,500.00
($6,500.00)
$6,500.00
$0.00
$541.00
($541.00)
$0.00
$6,500.00
($6,500.00)
$6,500.00
$2,957.31
$276,682.00
($273,724.69)
$587,605.56
$3,320,206.00
($2,732,600.44)
$3,320,206.00
$47,547.81
$53,333.00
$5,785.19
$276,598.49
$640,000.00
$363,401.51
$640,000.00
$2,022.05
$2,500.00
$477.95
$12,806.31
$30,000.00
$17,193.69
$30,000.00
$7.36
$9.00
$1.64
$46.62
$110.00
$63.38
$110.00
$0.00
$541.00
$541.00
$0.00
$6,500.00
$6,500.00
$6,500.00
$49,577.22
$56,383.00
$6,805.78
$289,451.42
$676,610.00
$387,158.58
$676,610.00
$3,913.60
$4,405.00
$491.40
$28,275.76
$52,863.00
$24,587.24
$52,863.00
$0.00
$416.00
$416.00
$0.00
$5,000.00
$5,000.00
$5,000.00
$299.38
$368.00
$68.62
$2,230.38
$4,427.00
$2,196.62
$4,427.00
-9-
Town of Gulf Stream
Income Statement
Water Fund as of April 30, 2020
-10-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2020 Budget
Retirement Contributions
$818.72
$886.00
$67.28
$6,099.46
$10,641.00
$4,541.54
$10,641.00
Life and Health Insurance
$1,298.50
$1,731.00
$432.50
$13,388.00
$20,777.00
$7,389.00
$20,777.00
GIS/Mapping
$0.00
$541.00
$541.00
$170.00
$6,500.00
$6,330.00
$6,500.00
Water Sampling & Testing
$105.00
$666.00
$561.00
$2,310.00
$8,000.00
$5,690.00
$8,000.00
Repair Services
$0.00
$1,827.00
$1,827.00
$4,695.38
$19,424.00
$14,728.62
$19,424.00
Software Maintenance Contract
$0.00
$875.00
$875.00
$7,881.17
$10,500.00
$2,618.83
$10,500.00
Communication
$1.34
$41.00
$39.66
$261.43
$500.00
$238.57
$500.00
Postage
$0.00
$83.00
$83.00
$280.00
$1,000.00
$720.00
$1,000.00
Electric - Chlorinator
$16.10
$45.00
$28.90
$102.53
$550.00
$447.47
$550.00
Insurance - General Liability
$0.00
$3,833.00
$3,833.00
$0.00
$46,000.00
$46,000.00
$46,000.00
Vehicle Maintenance- Water
$0.00
$83.00
$83.00
$684.82
$1,000.00
$315.18
$1,000.00
Printing and Binding
$0.00
$16.00
$16.00
$178.00
$200.00
$22.00
$200.00
Provision for Bad Debt
$0.00
$0.00
$0.00
$0.00
$2,000.00
$2,000.00
$2,000.00
Misc. Operating Supplies
$66.07
$583.00
$516.93
$7,683.93
$9,000.00
$1,316.07
$9,000.00
Uniforms & Equipment
$0.00
$125.00
$125.00
$764.85
$800.00
$35.15
$800.00
Books, Membership, Training -Water
$0.00
$122.00
$122.00
$0.00
$1,471.00
$1,471.00
$1,471.00
Depreciation Expense
$0.00
$5,833.00
$5,833.00
$0.00
$70,000.00
$70,000.00
$70,000.00
Renewal & Replacement Expense
$0.00
$1,333.00
$1,333.00
$4,200.80
$16,000.00
$11,799.20
$16,000.00
Capital Outlay- Water
$20,488.76
$196,411.00
$175,922.24
$85,018.01
$2,356,943.00
$2,271,924.99
$2,356,943.00
Total Other Expenses
$27,007.47
$220,223.00
$193,215.53
$164,224.52
$2,643,596.00
$2,479,371.48
$2,643,596.00
Total Expenditures
$76,584.69
$276,606.00
$200,021.31
$453,675.94
$3,320,206.00
$2,866,530.06
$3,320,206.00
Net Revenue (Deficit)
($73,627.38)
$76.00
($73,70338)
$133,929.62
$0.00
$133,929.62
$0.00
NET SURPLUS/(DEFICIT)
($73,627.38)
$76.00
($73,703.38)
$133,929.62
$0.00
$133,929.62
$0.00
-10-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of April 30, 2020
Current Month
YTD
Actual
Actual
Revenues
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$0.00
$0.00
Early Payment Discount -Ad Valo
$0.00
$0.00
NAV Taxes - Fees
$0.00
$0.00
Total Non- Ad Velorem Taxes
$0.00
$0.00
Interest
Interest On Investment
$26.01
$95.81
$26.01
$95.81
Other
Assessment Revenues
$15,575.74
$263,673.20
Interest On Investment
$26.01
$95.81
Interest Revenue on Assessment
$53.81
$53.81
Admin Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$0.00
$0.00
$15,655.56
$263,822.82
Total Revenues
$15,681.57
$263,918.63
Expenditures
All Expenses
GIS/Mapping
$0.00
$0.00
Engineering Fees
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0.00
$0.00
Prof Svcs - Const Survey Work
$0.00
$0.00
Prof Svcs - Project Admin
$0.00
$1,800.00
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$30.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$0.00
Cont Svcs - UG Construction
$0.00
$0.00
Cont Svcs - Pre Const Landscap
Cont Svcs - Post Const Landsca
Cont Svcs - AT&T Fees
Cont Svcs - Comcast Fees
Legal Advertisement & Other
Discount
County Admin Fee
Misc. Expenses
Debt Service - Principal
Debt Service - Interest
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Town of Gulf Stream
Income Statement
Undergrounding Fund as of April 30, 2020
Current Month
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$7.87
$155.67
$0.00
$252,917.09
$16,239.84
$269,320.47
$269,320.47
($253,638.90)
YTD
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$9,413.76
$2,542.59
$0.00
$252,917.09
$16,239.84
$282,943.28
$282,943.28
($19,024.65)
($253,638.90) ($19,024.65)
-12-
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of April 30, 2020
-13-
YTD
Actual
Budget
FY 2020 Budget
Variance
Revenues
Discretionary Infrastructure Tax
$36,678.42
$60,000.00
$60,000.00
($23,321.58)
Interest On Investment
$1,595.00
$400.00
$400.00
$1,195.00
PST Balance Transfer In
$0.00
$100,000.00
$100.000.00
($100,000.00)
Total Revenues
$38,273.42
$160,400.00
$160,400.00
($122,126.58)
Expenses
PST Fund Contingency - Miscellaneous
$0.00
$0.00
$0.00
$0.00
Infrastructure Capital Outlay
$0.00
$160,400.00
$160,400.00
$160,400.00
Total Expenses
$0.00
$160,400.00
$160,400.00
$160,400.00
BEGINNING FUND BALANCE
$186,810.82
$0.00
$0.00
$186,810.82
NET SURPLUS/(DEFICIT)
$38,273.42
$0.00
$0.00
$38,273.42
ENDING FUND BALANCE
$225,084.24
$0.00
$0.00
$225,084.24
-13-
Gulf Stream Police Department
tiFIA Activity Report
From 4/1/2020 Through 4/30/2020
Activity
Count
ALARMS
8
ANIMAL COMPLAINT
1
ASSIST OTHER DEPARTMENT
20
DIRECTED PATROL
128
POLICE SERVICE
9
SUSPICIOUS PERSON
2
SUSPICIOUS VEHICLE
1
THEFT (GRAND) ( Unattended Bicycle)
I
THEFT (GRAND) MOTOR VEHICLE (Both unlocked with keys in vehicle, one has been recovered) 2
THEFT (PETIT)
0
TOWN ORDINANCE VIOLATION
6
TRAFFIC COMPLAINT
4
TRAFFIC CRASH
2
TRESPASSING
6
TRAFFIC CONTACTS
18
** Town ordinance and traffic violation numbers are reduced due to limited contact by Police Officers
reference Covid-19.
cam►,,'
Gulf Stream Police Department
�`�'
T Activity Report
From 4/1/2019 Through 4/30/2019
Activity
Count
ALARMS
12
ASSIST OTHER DEPARTMENT
9
DIRECTED PATROL
122
IDENIITY THEFT / FRAUD
I
LOST PROPERTY
I
POLICE SERVICE
13
SUSPICIOUS INCIDENT
2
SUSPICIOUS PERSON
1
SUSPICIOUS VEHICLE
2
TOWN ORDINANCE VIOLATION
18
TOWN ORDINANCE VIOLATION (DOG)
2
TRAFFIC COMPLAINT
6
TRAFFIC CRASH
1
TRAFFIC CONTACTS
115
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