HomeMy Public PortalAbout02 February 12, 2003 Executive•
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
(COMMISSIONERS CHRIS BUYDOS, BOB BUSTER, DICK KELLY, ROBIN LOWE,
RON ROBERTS, JOHN TAVAGLIONE, JIM VENABLE, FRANK WEST, ROY WILSON)
8:00 A.M.
Wednesday, February 12, 2003
County Administrative Center
Conference Room "A"
4080 Lemon Street, 3`d Floor, Riverside
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES
4. INSURANCE COVERAGE REVIEW
Overview
Last year, the Commission contracted with ARM Tech to perform an analysis of
RCTC's insurance coverage. They have completed the review and Chuck Young
of ARM Tech will be present at the meeting to report on the results of their
review.
5. PERSONNEL MATTERS
Overview
This item is to: 1) Change the title and salary of the Public Information and Media
Relations Officer to Director of Public Information; and, 2) authorize staff to
recruit to fill the Program Manager position created by the change in position and
assignment of the Director of Public Information.
6. COMMISSIONERS' PER DIEM
Overview
This item is the change the monthly maximum per diem meetings from four to six
meetings. Staff feels that this change is warranted because of the continued
increase in meetings that the Commissioners are requested to attend each
month.
7. ADJOURNMENT
IL 36.21
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
Minutes
December 11, 2002
1. CALL TO ORDER
Chairman John Tavaglione called the meeting to order at 8:25 a.m., on
Wednesday, December 11, 2002, at the Riverside County Transportation
Commission's Conference Room "A", 4080 Lemon Street, 3rd Floor,
Riverside, California 92501.
Executive Committee Members Present:
Bob Buster
Dick Kelly
Robin Lowe
Jeff Miller
2. PUBLIC COMMENTS
There were no public comments.
Ron Roberts
John Tavaglione
Jim Venable
Roy Wilson
3. APPROVAL OF MINUTES
M/S/C (Kelly/Miller) to approve the minutes of the November
12, 2002 Executive Committee meeting.
4 STATUS OF METROLINK NORTH MAIN CORONA STATION FARE
Stephanie Wiggins, Program Manager, stated that in response to RCTC's
request to assign the same fare to the North Main Corona Station — Zone
5, as the West Corona Station - Zone 4, Metrolink informed staff that it
would cost $10,000 to do so to pay the vending machine vendor to drive to
each of the stations to reprogram the vending machines. She said that
there are surplus funds in FY 01 operations and RCTC could either
authorize Metrolink to take the $10,000 out of the surplus.
Chairman Tavaglione asked if Metrolink has plans to add cars. He
additionally asked if there is possibility to lease cars.
Stephanie Wiggins said that the service lines are up to nine cars. She
reminded the Committee that for six plus cars, another conductor is
added. Metrolink received 28 cars and all cars are allocated. There are
18 cars pending release of a Request for Proposal and delivery of the cars
is in three years. The other option for additional cars is to purchase
Amtrak's old cars.
M/S/C (Tavaglione/Miller) to direct SCRRA to deduct the
$10,000 from RCTC's operating surplus funds.
5. EXECUTIVE DIRECTOR CONTRACT
Eric Haley, Executive Director, distributed information showing
salaries/benefits of Executive Directors of comparable agencies to the
Committee. Based on the salaries of the Executive Directors of
comparable agencies and the fact that he has attained all of his goals set
from the last year, he requested an amendment to his contract for: a) a
6.5% salary increase; and, b) an extension of the contract through
December 31, 2004.
Vice Chairman Roberts praised Eric Haley for his ability to work with the
Commissioners and by keeping the Commissioners apprised at all times
by providing information whether or not it is good or bad news.
6. ADJOURNMENT
There having no other items to be considered by the Executive
Committee, Chairman Tavaglione adjourned the meeting at 8:44 a.m.
Respectfully submitted,
------A avaA_____—
Clerk of the Commission
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CORRECTED PAGE 2
added. Metrolink received 28 cars and all cars are allocated. There are
18 cars pending release of a Request for Proposal and delivery of the cars
is in three years. The other option for additional cars is to purchase
Amtrak's old cars.
M/S/C (Tavaglione/Miller) to direct SCRRA to deduct the
$10,000 from RCTC's operating surplus funds.
5. EXECUTIVE DIRECTOR CONTRACT
Eric Haley, Executive Director, distributed information showing
salaries/benefits of Executive Directors of comparable agencies to the
Committee. Based on the salaries of the Executive Directors of
comparable agencies and the fact that he has attained all of his goals set
from the last year, he requested an amendment to his contract for: a) a
6.5% salary increase; and, b) an extension of the contract through
December 31, 2004.
Vice Chairman Roberts praised Eric Haley for his ability to work with the
Commissioners and by keeping the Commissioners apprised at all times
by providing information whether or not it is good or bad news.
M/S/C (LOWE/ROBERTS) to amend the Executive Director's
contract to provide a 6.5% increase in salary.
6. ADJOURNMENT
There having no other items to be considered by the Executive
Committee, Chairman Tavaglione adjourned the meeting at 8:44 a.m.
Respectfully submitted,
—7A64-- :::'±^ aAla,•L__--
Clerk of the Commission
CORRECTED PAGE 2
added. Metrolink received 28 cars and all cars are allocated. There are
18 cars pending release of a Request for Proposal and delivery of the cars
is in three years. The other option for additional cars is to purchase
Amtrak's old cars.
M/S/C (Tavaglione/Miller) to direct SCRRA to deduct the
$10,000 from RCTC's operating surplus funds.
5. EXECUTIVE DIRECTOR CONTRACT
Eric Haley, Executive Director, distributed information showing
salaries/benefits of Executive Directors of comparable agencies to the
Committee. Based on the salaries of the Executive Directors of
comparable agencies and the fact that he has attained all of his goals set
from the last year, he requested an amendment to his contract for: a) a
6.5% salary increase; and, b) an extension of the contract through
December 31, 2004.
Vice Chairman Roberts praised Eric Haley for his ability to work with the
Commissioners and by keeping the Commissioners apprised at all times
by providing information whether or not it is good or bad news.
M/S/C (LOWE/ROBERTS) to amend the Executive Director's
contract to provide a 6.5% increase in salary.
6. ADJOURNMENT
There having no other items to be considered by the Executive
Committee, Chairman Tavaglione adjourned the meeting at 8:44 a.m.
Respectfully submitted,
Clerk of the Commission
• AGENDA ITEM #4
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
February 12, 2003
TO:
Executive Committee
FROM:
Naty Kopenhaver, Director of Administrative Services
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Insurance Coverage Review
STAFF RECOMMENDATION:
That the Executive Committee:
1) Receive the report from ARM Tech on insurance coverage for the
Commission; and,
2) Direct staff to present to the Committee in March, a report including
cost information, to address each of the proposals submitted by
ARM Tech.
BACKGROUND INFORMATION:
The Commission has a number of ongoing projects, including acquisition of
properties. The increase in Commission activities, coupled with the September
11 2002 event, raised a concern whether its exposure and insurance coverage is
sufficient to meet the activities and services that the Commission provides.
Therefore, the Commission approved a contract with ARM Tech for the following:
1. Exposure to Loss - Analyze RCTC's exposures to property, liability,
crime and workers compensation loss to determine the potential type
of loss RCTC is subject to and potential cost of such loss, and also
consider exposure to:
a. General liability arising from RCTC's operations, facilities and
the operations of others serving RCTC under contract.
b. Automobile liability losses.
c. Public official's errors & omissions liability.
d. Employment practices liability.
e. Railroad liability.
f. Property loss, including direct damage to RCTC-owned property
and indirect Toss (such as added expense or loss of revenue
from damage to RCTC's property or the property of others that
RCTC depends on).
g. Workers compensation loss resulting from injury to employees.
h. Crime loss arising from theft of RCTC's money, securities or
other financial instruments.
2. Insurance Coverage - Analyze RCTC's insurance policies to
determine if the scope of coverage and limits is reasonable for the
exposures identified above, as well as analyze policies purchased on
behalf of RCTC for park & ride lots and agreements with Metrolink and
Amtrak to determine if the scope of insurance protection offered
through those documents meeting RCTC's exposure needs.
3. Insurance Program Structure - Evaluate the manner in which the
policies are arranged and the published financial ratings of the
insurers, and review the level of policy deductibles in relation to
RCTC's willingness and ability to assume risk.
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4. Indemnity and Insurance Clauses - Review the insurance
requirements and indemnity provisions in sample contractor and
consultant agreements and comment on the requirements and
indemnification agreements.
ARM Tech has completed their analysis and a detailed report is included in the
Executive Committee's agenda packet. Chuck Young of ARM Tech will make a
presentation at the meeting.
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• AGENDA ITEM #5
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
February 12, 2003
TO:
Executive Committee
FROM:
Naty Kopenhaver, Director of Administrative Services
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Personnel Matters
STAFF RECOMMENDATION;
That the Executive Committee approve:
1) Changing the title and salary level of the Public Information and Media
Relations Officer to Director of Public Information; and,
2) Fill the position vacated by the Public Information and Media Relations
Officer with a Program Manager position. Salary and benefits for the
Program Manager position will be funded through the Commuter
Assistance Program.
BACKGROUND INFORMATION:
Proposal to Upgrade the Public Information and Media Relations Officer to
Director of Public Information
The Riverside County Transportation Commission has and will continue to
increase project activities, especially with the passage of Measure "A" and
continuation of bi-county activities. The Commission has a number of ongoing
and future projects; thus, there is a need for a staff member to serve as a central
source of information about the Commission and will act as the official channel of
communication between the Commission and the public. This position will
administer a wide range of public relations activities. This position will also assist
the Executive Director and members of the Commission in coordinating meeting
requests for speaking engagements, and maintain effective relationship with
civic, corporate and education organizations; develop and participate in news
conferences, special events and other programs of public interest. The
responsibility of the position also requires a working knowledge of State and
Federal legislation, as well as the workings of local government, which is yet
another reason for the request for a slight upgrade for this position.
Staff proposes a change from a Program Manager to Director range because of
the difference in the level of responsibility. The Director of Public Information will
report to the Executive Director. Salary will change from $5,495-$7693 to $6041-
$8457. Attached is the job description for this position.
Fill Vacancy Created by the Upgrade of the Public Information and Media
Relations Officer
The Commission's Commuter Assistance Program serves as a full service
regional rideshare provider and implements ride matching and teleservices to
employers and commuters in the Inland Empire. As the Committee may recall
RCTC no longer contracts with SCAG for primary services but maintains a limited
contractual relationship in support of regional rideshare marketing and
coordination services.
The Public Information and Media Relations Officer reported to the Director of
Regional Programs and Public Affairs. To accommodate a realignment of work
assignments several years ago, the existing Commuter Assistance Program
Manager position was absorbed by the Public Information and Media Relations
position. With the proposed upgrade, there is a need to restore the original
Program Manager position.
Staff recommends that the Committee authorize staff to recruit for the Program
Manager position to fill the vacancy created by the change in the position and
assignment of the proposed Director of Public Information. Salaries and benefits
for the Program Manager position will be funded through the Commuter
Assistance Program.
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Class Specification
DIRECTOR OF PUBLIC INFORMATION
Department/Division: Executive Office
Reports To: Executive Director
Supervises: N/A
Date Prepared: January 31, 2003
File Name: Director of Public Information
Job Content
Job Summary:
Under Executive Director direction, develops, administers and implements public
information and media relations programs; serve as a central source of
information about the Commission and as an official channel of communication
between the Commission and the public; performs special projects; develops and
coordinate programs which affect its relations with public agencies, general
public and special public groups; and performs other related work as necessary.
Examples of Essential Functions:
1. Develops, maintains and monitors an effective public information program;
assists in the development of strategies for addressing critical issues.
2. Develops public education opportunities and programs on RCTC and
countywide issues; researches and writes news releases, media advisories,
public service announcements, facts sheets, media kits, articles for trade
journals, and other publications.
3. Develops, in partnership with the Director of Regional Programs and Public
Affairs, various RCTC publications and communications tools.
4. Serves as liaison with community organizations and public agencies to
coordinate public information gathering and distribution.
5. Participates on various committees and task forces to facilitate, define and
communicate RCTC policies on subregional/regional and intergovernmental
matters, as assigned.
6. Serves as a liaison with state and federal legislative offices and works in
cooperation with the Director of Intergovernmental and Legislative Affairs.
7. Coordinates work of RCTC consultants in relation to public information and
Commission special projects.
8. Develops and implements RCTC media events, news conferences and other
promotional events; and contributes content for the RCTC Web Site.
9. Provide input and work in cooperation with program staff and/or consultants
on RCTC audio/visual and graphic presentations.
10. Develops strategic marketing plan for RCTC programs and activities;
participates in management team meetings to discuss related policies and
programs.
11. Maintains Speakers' Bureau program, makes presentations at community
and business organizations regarding RCTC activities and provides
assistance to other Speakers' Bureau participants.
12. Completes special projects as assigned by the Executive Director or
designee.
The preceding functions have been provided as examples of the types of work
performed by employees assigned to this job classification. Management
reserves the right to add, modify, change or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified
employees can perform the essential functions of the job.
Qualifications Guidelines
Education/Traininq/Experience:
Required: A Bachelor's degree in Communication, Public Relations, Journalism,
English, Public Administration or related field. Five years of increasingly
responsible public affairs and marketing experience, including work in a
governmental or transportation environment.
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Knowledge:
Principles, techniques, and methods used to develop, plan and coordinate an
effective comprehensive public information program: graphics production
including the use of desktop publishing and various printing technologies; writing,
editing, photography and video production; practices and procedures used in
both print and electronic journalism; marketing principles and public relations
strategies; media event development and coordination; program evaluation
practices and strategic planning techniques; report writing methods and
techniques.
Skills/Abilities:
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Communicate effectively both orally and in writing; establish goals and priorities;
research and analyze information on a wide range of topics; effectively articulate
and interpret RCTC position on a variety of topics and program to media and
other audiences; maintain effective relationships and communications with RCTC
staff, elected officials, city officials and staff, other agencies, members of the
general public; advise RCTC management of strategies to advance the
organization's mission; develop marketing partnerships with public and private
sector; analyze and solve complex problems; coordinate and review the work of
contractors and business partners; plan, organize, and complete work
independently and within established deadlines; operate personal computer and
standard office equipment; establish and maintain effective communications with
legislative representatives, agency representatives, local officials, staff,
management, private industry representatives, and related parties.
Special Requirements:
This position is expected to travel off -site and overnight to attend day and
evening meetings and to interact with legislative, political and administrative
representatives. Possession of a valid Class C or Class 3 California driver's
license and an acceptable driving record.
Physical Elements:
This is primarily a sedentary classification and the employee works in an office
environment with moderate noise levels, controlled temperature conditions and
no direct exposure to hazardous physical substances. The employee interfaces
with staff, management, other departmental representatives, transportation and
government officials, business representatives, and the general public in
explaining agency policies, requesting and providing information, and making
presentations.
Finger dexterity is needed to access, enter and retrieve data using a computer
keyboard or calculator and to operate standard office equipment. The position
occasionally bends, stoops, reaches, pushes and pulls drawers to retrieve and
file information and lifts and carries reports and records that typically weigh less
than 20 pounds.
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AGENDA ITEM #6
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
February 12, 2003
TO:
Executive Committee
FROM:
Nqty Kopenhaver, Director of Administrative Services
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Commissioners' Per Diem
STAFF RECOMMENDATION:
That the Committee:
1) Approve the change of the number of maximum per diem meetings per month
from four to six; and,
2) Direct the Executive Director to work with the Commission's State lobbyist to
include the change in the per diem in a future legislation.
BACKGROUND INFORMATION:
Members of the Riverside County Transportation Commission receive per diem payments
for attending Commission meetings, meetings of other agencies representing the
Commission, and other transportation -related business. The current per diem is $100 per
meeting day, up to four meetings per month. The per diem payments are set up whereby
when a Commissioner attends two or more meetings in a day, the per diem remains at $100
for that day.
The last per diem increase for the Commissioners was through Assembly Bill 665 (Johnson)
in 1989, wherein the amount of the per diem per meeting day changed from $75 to $100.
Things have changed over the 13 -year period. Staff has and will probably continue to
request the Commissioners to dedicate more time to Commission business because of a
number of new and continuing issues in the County and throughout the State. The number
of meetings will continue to increase and, therefore, staff is proposing changing the cap
from four to six meeting days per month. The Commission, since its formation, has placed
per diem amendments in legislation, and staff is proposing that the Executive Director work
with RCTC's State lobbyist to find a legislation to include the per diem change.
The attached survey of per diems provided by other agencies to their Board members will
provide the amount of their respective per diem as well as the maximum number of
meetings covered by per diem per month.
Attachment
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COMPARISON OF BOARD MEMBER COMPENSATION
District/Agency Per Diem Maximum Per Month
Transportation Districts
OCTA $100 $500
Metropolitan Transit $150 $600
Authority (MTA)
Alameda Contra Costa $100 $500
Transit District
BART None $1,000
Golden Gate, Highway $50 $5,000 per year
& Trans. District
Sacramento RTD $50 $200
San Francisco MTA $100 $500
Santa Barbara MTD $60 $180
Santa Clara VTA $100 $500
Transportation Corridor
Agency (TCA)
mtgs.
Other Districts
OC Fire Authority
Metropolitan Water
District (MWD)
Southern CA
Assoc of Governments
South Coast AQMD
SanBAG
$120
$100
$100
$120
$100
$100
Maximum of 18 mtgs. per quarter
per Agency (e.g., 18 mtgs. for
San Joaquin Hills and 18
for Foothill/Eastern Boards)
$300
$500
$400
$1,000
$400