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HomeMy Public PortalAboutPolicy on Commission Ethics TrainingTOWN OF GULF STREAM COMMISSION POLICY SUBJECT: Ethics Training REFERENCE: Palm Beach County Code of Ethics §2-446(a) PURPOSE: To set the Town's policy and procedures for providing guidelines to all Town officials and personnel regarding required ethics training. POLICY: According to the Palm Beach County Code of Ethics §2-446(a), Officials and employees shall be informed of their ethical responsibilities at the start of their public service, and shall receive updates and training materials on ethics issues throughout the span of their public service... The county administrator or municipal administrator as applicable shall establish by policy a mandatory training schedule for all officials and employees which shall include mandatory periodic follow-up sessions. PROCEDURE: All Town employees and non -elected officials must receive initial Code of Ethics training within sixty (60) days of employment or appointment. All Town elected officials must receive initial training within sixty (60) days of taking office. This training may consist of live training with Palm Beach County Commission on Ethics (COE) staff, on-line training through the use of the training video available on the COE's website, or a DVD presentation by COE staff. 2. As part of the required training, all Town employees, and elected and appointed officials must read the Palm Beach County Code of Ethics. The code is available on the COE's website at www.yalmbeachcountyethics.com as well as in the Ethics Pocket Guide, published by the COE. After initial training, periodic mandatory follow-up training is required of all Town employees and elected and appointed officials every three (3) years. The COE will coordinate with the Town Manager to provide timely and effective follow-up training. 4. After completing training and having read the Code of Ethics, all Town employees, and elected and appointed officials shall complete an approved acknowledgment form available on the COE's website, httv://www.palmbeachcountyethics.com/forins.htm including that they attended a live COE training session or viewed the appropriate web -video or approved DVD provided by the COE. The training acknowledgment form must be signed by the Policy — Ethics Training Adoption TC 3/15/13 Page 2 Town employee or official and submitted to the Town Clerk for inclusion into their personnel file. 5. Compliance reviews performed by the COE are for the purpose of achieving maximum compliance with the Code of Ethics training mandates as contained in Article XIII, §2.446 of the Palm Beach County Code of Ethics. Results of training compliance reviews will be submitted to the Town for necessary action prior to the issuance of a compliance report. The Town shall have an opportunity to cure any deficiency within a reasonable time not to exceed forty-five (45) days. Compliance reviews will be performed by the COE on an as needed or bi-annual basis. 6. The Town Manager is designated as the liaison between the Town and the COE. The Town Manager will coordinate all mandated training and compliance audits with the COE. COE staff will make every effort to accommodate scheduling requests for both training and auditing of compliance. 7. Periodically, the COE will recommend changes, modifications or updates to this ethics training policy. The Town Manager will provide such recommended changes, modifications or updates to the Town Commission for review and approval. This policy adopted March 15, 2013 by action of Town Commission.