HomeMy Public PortalAboutResolution No. 23-004 - Resolution accepting Maberry Consulting & Evaluation Services LLC grant writing consulting proposalSponsored By: Interim City Manager
RESOLUTION NO. 23-004
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, ACCEPTING THE PROPOSAL OF MABERRY
CONSULTING & EVALUATION SERVICES LLC FOR GRANT
WRITING CONSULTING SERVICES IN AN AMOUNT NOT TO
EXCEED TWENTY THOUSAND DOLLARS ($20,000.00) FOR THE OPA-
LOCKA POLICE DEPARTMENT PURSUANT TO RFP NO. 22-1115300,
AND FURTHER AUTHORIZING THE INTERIM CITY MANAGER TO
ENTER INTO ANGREEMENT; PROVIDING FOR INCORPORATION
OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on October 24, 2022, the City of Opa-Locka ("City") published Request
for Proposals (RFP) 22-1115300 for Grant Writing Consulting Services for the Opa-Locka
Police Department; and
WHEREAS, one (1) sealed proposal was received by the City Clerk's Office on
November 16, 2022; and
WHEREAS, Maberry Consulting & Evaluation Services, LLC has a solid track record
of grant writing and research for their clients. The company reports to have over 19 years
of organizational experience in grant writing and research and offers comprehensive
grant services for federal, state, and local funding opportunities; and
WHEREAS, the list of funded projects provided in response to the solicitation by firm
represents the depth and diversity of its experience; and
WHEREAS, Maberry Consulting & Evaluation Services LLC has proposed a bid price
of One Hundred Seventy -Five Dollars ($175.00) per hour; and
WHEREAS, the City has budgeted grant writing services for the police department
in an amount not to exceed Twenty Thousand Dollars ($20,000.00); and
WHEREAS, the Interim City Manager recommends that the Opa-Locka City
Commission ("City Commission") approve the recommendation of Maberry Consulting
& Evaluation Services LLC and enters into an agreement with said company; and
WHEREAS, the City Commission hereby accepts the proposal of Maberry Consulting
& Evaluation Services LLC for Grant Writing Consulting Services for the Opa-Locka
Police Department, pursuant to RFP No. 22-1115300 and further authorizes the Interim
City Manager to enter into the Agreement attached hereto as Exhibit "A".
Resolution No. 23-004
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby accepts the proposal from
Maberry Consulting & Evaluation Services LLC for Grant Writing Consulting Services
for the Opa-Locka Police Department pursuant to RFP No. 22-1115300 and further
authorizes the Interim City Manager to enter into an agreement with Maberry Consulting
& Evaluation Services LLC consistent with the Agreement attached hereto as Exhibit "A".
SECTION 3. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors, which do not affect the intent of this Resolution may be authorized
by the Interim City Manager, following review by the City Attorney, without need of
public hearing, by filing a corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval of the
Governor or Governor's Designee.
PASSED and ADOPTED this 11TH day of January, 2023.
ATTEST:
a Flores, City Clerk
2
Resolution No. 23-004
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnadette Norris -Weeks, P.A.
Moved by: Commissioner Kelley
Seconded by: Commissioner Bass
VOTE: 5-0
Commissioner Bass YES
Commissioner Kelley YES
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
3
City of Opa-locka
Agenda Cover Memo
Department
Director:
Department Director
Signature:
City Manager:
Darvin Williams
CM Signature:
_`�
Commission
Meeting Date:
01.11.2023
Item Type:
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Resolution
Ordinance
Other
X
Fiscal Impact:
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Yes
No
Ordinance Reading:
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1st Reading
2°d Reading
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Public Hearing:
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Yes
No
X
X
Funding Source:
Account# :
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Ex:
See Financial
Impact
Section
Advertising Requirement:
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No
X
Contract/P.O.
Required:
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Yes
No
RFP/RFQ/Bid#:
X
Strategic Plan
Related
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Yes
No
Strategic Plan Priority Area:
Enhance Organizational Q
Bus. & Economic Dev D
Public Safety Q
Quality of Education CI
Qual. of Life & City Image NE
Communication El
Strategic Plan Obj./Strategy:
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item will address)
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Sponsor Name
City Manager
Department:
City Manager
Short Title:
A resolution authorizing the Interim City Manager to accept the proposal of Maberry Consulting & Evaluation
Services LLC for Grant Writing Consulting Services for the Opa-locka Police Department pursuant to RFP No.
22-1115300 and further authorizing the Interim City Manager to enter into an agreement with Maberry
Consulting & Evaluation Services LLC for said services.
Staff Summary:
Request for Proposals (RFP) 22-1115300 was published on October 24, 2022 for Grant Writing Consulting
Services for the Opa-locka Police Department.
One (1) company submitted a proposal/document which was certified by the City Clerk on November 16,
2022.
Maberry Consulting & Evaluation Services, LLC has a solid track record of grant writing and research for their
clients. The company has over 19 years of organizational experience in grant writing and research. They offer
turn -key comprehensive grant services for federal, state, and local funding opportunities.
The List of funded projects provided by this firm represents the depth and diversity of its experience.
Financial Impact: The FY 23 Adopted Budget has $20,000 budgeted for Police Department grant writing
services. Maberry Consulting & Evaluation Services, LLC has proposed providing these services at an hourly
rate of $175 per hour, which would be 114.3 hours of services if the budget is fully utilized.
Proposed Action:
Staff recommends the City Commission approve the recommendation for Maberry Consulting & Evaluation
Services LLC. and authorize the Interim City Manager to enter into an agreement with said company.
Attachment:
RFP No. 22-1115300
Bid Certification
Bid Proposal
CITY OF OPA-LOCKA
CERTIFICATION
REQUEST FOR PROPOSALS
RFP NO. 22-1115300
GRANT WRITING CONSULTING SERVICES FOR
OPA-LOCKA POLICE DEPARTMENT
I, Joanna Flores, City Clerk of the City of Opa-Iocka, Florida, do hereby certify that sealed
proposal(s) were received and opened at the Opa-locka Municipal Complex, 780 Fisherman
Street, 4th Floor, Opa-Iocka, Florida, at 11:42 a.m. this 16th day of November, 2022.
PROPOSAL(S) RECEIVED
NAME/ADDRESS LUMP SUM PRICE
1. Maberry Consulting & Evaluation Services LLC
4226 Woodfield Place, Ste. 100
Swansea, IL 62226
Contact: Shelley Maberry, President and CEO
Tele: 866.753.7229
Email: sinaberrv(tb,maberryconsulting.com
$ 175 / hour
Please note that the proposal from Maberry Consulting & Evaluation Services LLC was
submitted via Demand Star (e -bid) and provided to the City Clerk by the City Manager's
Office on Tuesday, November 15, 2022.
I further certify that proposal(s) were submitted and properly opened in the presence of the
following:
Sha'mecca Lawson
Assistant City Manager
City of Opa-locka
�l �► �j�v�
J i' • nna Flores, CMC
C y Clerk
City of Opa-locka
GRANT WRITING CONSULTANT SERVICES
FOR THE CITY OF OPA-LOCKA POLICE DEPARTMENT
THIS IS AN AGREEMENT, dated the day of . 2023, between:
THE CITY OF OPA-LOCKA, a Florida municipal corporation,
hereinafter "CITY"
and
MABERRY CONSULTING &
EVALUATION SERVICES, LLC.
a Florida Corporation, hereinafter "CONTRACTOR."
WITNESSETH:
In consideration of the mutual terms and conditions, promises, covenants, andpayments
hereinafter set forth, CITY and CONTRACTOR agree as follows:
ARTICLE 1
PREAMBLE
In order to establish the background, context and form of reference for this Agreement and to
generally express the objectives, and intentions, of the respective parties herein, the following
statements, representations and explanations shall be accepted as predicates for the
undertakings and commitments included within the provisions which follow and may be relied
upon by the parties as essential elements of the mutual considerations upon which this Agreement
is based.
1.1 CITY is in need of a CONTRACTOR to provide the services for a project titled, Grant
Writing Consultant Services.
1.2 CITY finds it necessary to seek a professional, full -service company to provide grant writing
services.
1.3 CITY issued RFP 22-1115300 ("RFP"), seeking a professional company with the knowledge
and ability to perform the services sought.
1.3 At its meeting of January 11, 2023, the CITY selected CONTRACTOR to perform Grant Writing
services needed for the City of Opa-Locka Police Department.
1.4 Contractor's firm will be responsible for providing Grant Writing Consultant Services.
CONTRACTOR's project team agrees to demonstrate the necessary experience, skills, and
understanding for services rendered pursuant to RFP No. 22-1115300.
ARTICLE 2 SCOPE
OF WORK
2.1 CONTRACTOR shall furnish all of the materials, tools, supplies, and labor necessary to
perform all of the work described in the Request for Proposals RFP 22-1115300, a copy of which
is attached hereto and specifically made a part of this Agreement as Exhibit "A", Scope of
Services.
2.2 CONTRACTOR shall abide by all specifications outlined in RFP 22-1115300.
2.3 CONTRACTOR hereby represents to CITY, with full knowledge that CITY is relying upon
these representations when entering into this Agreement with CONTRACTOR, and that
CONTRACTOR has the professional expertise, experience and manpower to perform the services to
be provided by CONTRACTOR as set forth in CONTRACTOR's response to RFP.
2.3 CONTRACTOR assumes professional and technical responsibility for performance of its
services to be provided hereunder in accordance with applicable recognized professional
standards and relevant Florida Statutes.
ARTICLE 3
COMMENCEMENT OF SERVICES
3.1 The CONTRACTOR shall commence work as directed by CITY upon the effective date this
Agreement is executed by both parties.
ARTICLE 4
CONTRACT SUM
4.1 The CITY hereby agrees to pay CONTRACTOR for the faithful performance of this Agreement,
for work completed in accordance with this Agreement and RFP 22-1115300. The payment for
services pursuant to this Agreement shall not exceed the staff determined amount of Twenty
Thousand Dollars at a Contractor's hourly rate not to exceed Seventy -Five Dollars ($175.00) per hour.
4.2 CONTRACTOR shall be solely responsible for and shall provide for the payment of
workers compensation insurance coverage and premium, and all other insurance pursuant to
Article 5 below, withholding taxes, FICA, pension and profit-sharing contributions, retirement
contributions, if any, all remunerations; all labor contract compliance, and all other charges, fees,
permits and expenses associated with the employment of such personnel provided by
CONTRACTOR hereunder. CITY shall bear no responsibility for any such charge, fees, permits or
expenses associated with the employment of such personnel by CONTRACTOR.
4.3 Payment to CONTRACTOR for all tasks and charges under this Agreement shall be based
on the following conditions:
A. Disbursements. There are no reimbursable expenses associated with this
Agreement.
B. Payment Schedule. Invoices received from CONTRACTOR pursuant to this
Agreement will be reviewed by the appropriate financial staff. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the City
of Opa-locka's Finance Department for payment and may need to be subsequently
approved by the State of Florida.
C. Availability of Funds. CITY's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation from the CITY.
D. Final Invoice. In order for both parties herein to close their books and records,the
CONTRACTOR will clearly state "final invoice" on the CONTRACTOR's final bill to
the CITY.
4.4 The making and acceptance of the final payment shall constitute a waiver of all claims by
the CITY. It shall also constitute a waiver of all claims by the CONTRACTOR, except those
previously made and still unsettled.
ARTICLE 5
CONTRACTOR'S LIABILITY INSURANCE
5.1 The CONTRACTOR shall not commence work under this contract until it has obtained
all insurance required under this paragraph and such insurance has been approved by the CITY
nor shall the CONTRACTOR allow any Subcontractor to commence work on his sub -contract until all
similar such insurance required of the subcontractor has been obtained and approved.
5.2 Certificates of insurance, reflecting evidence of the required insurance, shall be filed with the
CITY prior to the commencement of the work. These Certificates shall contain a provision that
coverage afforded under these policies will not be canceled until at least thirty days (30) prior written
notice has been given to the CITY. Policies shall be issued by companies authorized to do business
under the laws of the State of Florida.
5.3 Financial Ratings must be no less than "A" in the latest edition of "Bests Key Rating
Guide", published by A.M. Best Guide.
5.4 Insurance shall be in force until all work required to be performed under the terms ofthe
Contract is satisfactorily completed as evidenced by the formal acceptance by the CITY.In the
event the insurance certificate provided indicates that the insurance shall terminate and lapse
during the period of this contract, then in that event, the CONTRACTOR shall furnish, at least
thirty (30) days prior to the expiration of the date of such insurance, a renewed certificate of
insurance as proof that equal and like coverage for the balance of the period ofthe contract and
extension thereunder is in effect. The CONTRACTOR shall not continue to work pursuant to this
contract unless all required insurance remains in full force and effect.
5.5 Comprehensive General Liability insurance to cover bodily injury liability and property
damage liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrences.
Exposures to be covered are:
• Premises and Operation
• Products/Completed Operations
• Broad Form Property Damages
• Broad Form Contractual Coverage applicable to this specific Agreement,
including any hold harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,with
minim limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition of
the Business Automobile Liability policy, without restrictive endorsements, and must
include:
• Owned vehicles
• Hired and Non -Owned Vehicles
• Employers' Non -Ownership.
5.6 The CONTRACTOR shall hold the CITY, the City of Opa-locka their agents, and
employees, harmless on account of claims for damages to persons, property or premisesarising
out of the operations to complete this Agreement and name the CITY as an additionalinsured
under their policy.
5.7 The CITY reserves the right to require any other insurance coverage it deems
necessary depending upon the exposures.
ARTICLE 6
PROTECTION OF PROPERTY
6.1 At all times during the performance of this Contract, the CONTRACTOR shall protect the
CITY's property and properties adjoining the Project site from all damage whatsoever onaccount
of the work being carried on pursuant to this Agreement.
ARTICLE 7
CONTRACTOR'S INDEMNIFICATION
7.1 The CONTRACTOR agrees to release the CITY from and against any and all liability and
responsibility in connection with the above -mentioned matters. The CONTRACTOR further
agrees not to sue or seek any money or damages from CITY in connection with the above -
mentioned matters, except in the event that the CITY fails to pay to CONTRACTOR thefees and
costs as provided for in Article 4 herein.
7.2 The CONTRACTOR agrees to indemnify and hold harmless the CITY, its trustees, elected
and appointed officers, agents, servants and employees, from and against any and all claims,
demands, or causes of action of whatsoever kind or nature, and the resulting losses, costs,
expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments, or decrees,sustained
by the CITY or any third party arising out of, or by reason of, or resulting from the
CONTRACTOR's negligent acts, errors, or omissions.
7.3 If a court of competent jurisdiction holds the CITY liable for certain tortious acts of its
agents, officers, or employees, such liability shall be limited to the extent and limit provided in
768.28, Florida Statutes. This provision shall not be construed as a waiver of any right or defense
that the CITY may possess. The CITY specifically reserves all rights as against any and all claims
that may be brought.
ARTICLE 8
INDEPENDENT CONTRACTOR
8.1 This Agreement does not create an employee/employer relationship between the parties. It
is the intent of the parties that the CONTRACTOR is an independent contractor under this
Agreement and not the CITY's employee for all purposes, including but not limited to, the
application of the Fair Labor Standards Act minimum wage and overtime payments, Federal
Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the
provisions of the Internal Revenue Code, the State Workers Compensation Act, and the State
unemployment insurance law. The CONTRACTOR shall retain sole and absolute discretion in the
judgment of the manner and means of carrying out the CONTRACTOR's activities and
responsibilities hereunder provided. This Agreement shall not be construed as creating any joint
employment relationship between the CONTRACTOR and the CITY and the CITY will not be
liable for any obligation incurred by CONTRACTOR, including but not limited to unpaid
minimum wages and/or overtime premiums.
ARTICLE 9
CHANGES TO SCOPE OF WORK AND ADDITIONAL WORK
9.1 CITY or CONTRACTOR may request changes that would increase, decrease or otherwise
modify the Scope of Services/Basic Services to be provided under this Agreementas described in
Article 2 of this Agreement. Such changes or additional services must be in accordance with a
written amendment, executed by the parties hereto, with the same formality and with equality
and dignity prior to any deviation from the terms of this Agreement, including the initiation of
any additional or extra work. Each amendment shall at a minimum include the following
information on each project:
PROJECT NAME
PROJECT DESCRIPTION
ESTIMATED PROJECT COST
ESTIMATED COST FOR ADDITION OR CHANGE TO PROJECT CONTRACT
ESTIMATED PROJECT COMPLETION DATE
9.2 In no event will the CONTRACTOR be compensated for any work which has not been
described in a separate written agreement executed by the parties hereto.
ARTICLE 10
TERM AND TERMINATION
10.1 This Agreement shall commence upon execution of this Agreement and is anticipated to
be one fiscal year with a renewal of two one-year terms, subject to negotiation of terms with the
contractor and the concurrence of the City of Opa-Locka City Commission.
10.2 This Agreement may be terminated by either party for cause, or the CITY for
convenience, upon thirty (30) days written notice by the CITY to CONTRACTOR in which event
the CONTRACTOR shall be paid its compensation for services performed to termination date. In
the event that the CONTRACTOR abandons this Agreement or causes itto be terminated, he shall
indemnify the CITY against any loss pertaining to this terminationup to a maximum of the full
contracted fee amount. All finished or unfinished documents, data, studies, plans, surveys, and
reports prepared by CONTRACTOR shall become the property of CITY and shall be delivered by
CONTRACTOR to CITY.
ARTICLE 11
CONTRACT DOCUMENTS
11.1 CONTRACTOR and CITY hereby agree that the following Specification and Contract Documents,
which are attached hereto and made a part thereof, are fully incorporated herein and made a part of
this Agreement, as if written herein word for word: this Agreement; RFP 22-1115300, Exhibit "A",
and the Contractor's Proposal, attached hereto as Exhibit "B".
ARTICLE 12
MISCELLANEOUS
12.1 Legal Representation. It is acknowledged that each party to this Agreement had the
opportunity to be represented by counsel in the preparation of this Agreement and, accordingly,
the rule that a contract shall be interpreted strictly against the party preparingsame shall not
apply due to the joint contribution of both parties.
12.2 Assignments. This Agreement, or any interest herein, shall not be assigned, transferred, or
otherwise encumbered, under any circumstances, by CONTRACTOR withoutthe prior written
consent of CITY. For purposes of this Agreement, any change of ownershipof CONTRACTOR shall
constitute an assignment which requires CITY approval. However, this Agreement shall run to the
CITY and its successors and assigns.
12.3 Records. CONTRACTOR shall keep books and records and require any and all subcontractors to
keep books and records as may be necessary in order to record complete and correct entries as to
personnel hours charged to this engagement, and any expenses for which CONTRACTOR expects to
be reimbursed, if applicable.
Such books and records shall be available at all reasonable times for examination and audit by CITY
and shall be kept for aperiod of three (3) years after the completion of all work to be performed
pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be
grounds for disallowance by CITY of any fees or expenses based upon such entries.
CITY is a public agency subject to Chapter 119, Florida Statutes. To the extentCONTRACTOR is
acting on behalf of CITY pursuant to Section 119.0701, Florida Statutes, CONTRACTOR shall:
a. Keep and maintain public records that ordinarily and necessarily would be required
to be kept and maintained by CITY were CITY performing the services under this
agreement;
b. Provide the public with access to such public records on the same terms and
conditions that the County would provide the records and at a cost that does not exceed
that provided in Chapter 119, Florida Statutes, or as otherwise provided by law;
c. Ensure that public records that are exempt or that are confidential and exempt from
public record requirements are not disclosed except as authorized by law; and
d. Meet all requirements for retaining public records and transfer to CITY, at no cost,all
public records in possession of the CONTRACTOR upon termination of this Agreement
and destroy any duplicate public records that are exempt or confidentialand exempt. All
records stored electronically must be provided to the CITY.
e. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CH. 119, F..S,
TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTORIAN OF PUBLIC RECORDS AT: (305) 953-2868; 780
Fisherman Street, Opa-Locka, FL 33054; jflores@opalockafl.gov.
12.4 Ownership of Documents. Reports, surveys, plans, studies and other data provided in
connection with this Agreement are and shall remain the property of CITY.
12.5 No Contingent Fees. CONTRACTOR warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the CONTRACTOR, to
solicit or secure this Agreement, and that it has not paid or agreed to payany person, company,
corporation, individual or firm, other than a bona fide employee working solely for
CONTRACTOR, any fee, commission, percentage, gift, or other consideration contingent upon or
resulting from the award or making of this Agreement. For the breach or violation of this
provision, the CITY shall have the right to terminate the Agreement without liability at its
discretion, to deduct from the contract price, or otherwiserecover the full amount of such fee,
commission, percentage, gift or consideration.
12.6 Notice. Whenever any party desires to give notice unto any other party, it must be given
by written notice, sent by registered United States mail or national delivery service withverified
confirmation. If by mail, with return receipt requested, addressed to the party for whom it is
intended and the remaining party, at the places last specified, and the places for giving of notice
shall remain such until they shall have been changed by written notice in compliance with the
provisions of this section. For the present, the CONTRACTOR and the CITY designate the
following as the respective places for giving of notice:
CITY:
Copy To:
Contractor:
Darvin Williams, Interim City Manager
City of Opa-locka Municipal Complex
780 Fisherman Street, 4TH Floor
Opa-locka, FL 33054
Burnadette Norris -Weeks, City Attorney
Burnadette Norris -Weeks, P.A.
401 North Avenue of the Arts
Fort Lauderdale, Florida 33311
Shelley Maberry, President and CEO
4226 Woodfield Place, Ste. 100
Swansea, IL 62226
12.7 Binding Authority. Each person signing this Agreement on behalf of either party
individually warrants that he or she has full legal power to execute this Agreement on behalfof the
party for whom he or she is signing, and to bind and obligate such party with respect to all
provisions contained in this Agreement.
12.8 Exhibits. Each Exhibit referred to in this Agreement forms an essential part of this
Agreement. The exhibits if not physically attached should be treated as part of this Agreement
and are incorporated herein by reference.
12.9 Headings. Headings herein are for convenience of reference only and shall not be
considered on any interpretation of this Agreement.
12.10 Severability. If any provision of this Agreement or application thereof to any person or
situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement,
and the application of such provisions to persons or situations other than those asto which it shall
have been held invalid or unenforceable shall not be affected thereby, and shall continue in full
force and effect, and be enforced to the fullest extent permitted by law.
12.11 Governing Law. This Agreement shall be governed by the laws of the State of Floridawith
venue lying in Miami -Dade County, Florida.
12.12 Disputes. Any claim, objection, or dispute arising out of the terms of this Agreementshall
be litigated in the Eleventh Judicial Circuit Court in and for Miami -Dade County.
12.13 Attorney's Fees. To the extent authorized by law, in the event that either party brings suit for
enforcement of this Agreement, the prevailing party shall be entitled to attorney's fees and court
costs in addition to any other remedy afforded by law.
12.14 Extent of Agreement. This Agreement together with Contract Documents, attached as an
Exhibit hereto, as amended herein above represents the entire and integrated agreement between
the CITY and the CONTRACTOR and supersedes all prior negotiations, representations or
agreements, either written or oral.
12.15 Waiver. Failure of the CITY to insist upon strict performance of any provision or
condition of this Agreement, or to execute any right therein contained, shall not be construedas a
waiver or relinquishment for the future of any such provision, condition, or right, but thesame
shall remain in full force and effect.
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the dayand
year first written above.
City of Opa-locka
ATTEST:
BY:
Joanna Flores Darvin Williams
City Clerk Interim City Manager
APPROVED AS TO FORM
AND LEG SUFFICIENCY:
B`rr adette Norris-, eeks, City Attorney
CONTRACTOR
WITNESSES:
BY:
Shelley Maberry
President and CEO
ATTEST:
SECRETARY
STATE OF FLORIDA
COUNTY OF MIAMI-DADE)
)
) SS:
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared as , of
a Florida corporation, and acknowledged executed the foregoing Agreement as the proper
official of , for the use and purposes mentioned in it and affixed the official seal ofthe
corporation, and that the instrument is the act and deed of that corporation.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at inthe State
and County aforesaid on this day of , 2023.
NOTARY PUBLIC
My Commission Expires:
EXHIBIT "A"
RFP 22-1115300 ("RFP"),
City of Opa-locka
RFP NO: 22-1115300
REQUEST FOR PROPOSAL (RFP)
GRANT WRITING CONSULTANT SERVICES
FORTH E
OPA-LOCKA POLICE DEPARTMENT
CITY OF OPA-LOCKA
RFP NO. 22-1115300
GRANT WRITING CONSULTANT SERVICES
FOR THE OPA-LOCKA POLICE DEPARTMENT
TABLE OF CONTENTS
Subject Page Number
Cover 1
Table of Contents 2
Advertisement 3
Part I - Proposal Guidelines 4
Part II - Nature of Services Required 8
Part III - Proposal Requirements 10
Part IV - Evaluation of Proposals 12
Proposer Qualifications 14
Price Proposal 15
Debarment, Suspension Certification 16
Drug -Free Certification 18
Non -Collusion Affidavit 19
Non -Discrimination Affidavit 20
E -Verify Form 21
CITY OF OPA—LOCKA
REQUEST FOR PROPOSALS
RFP NO: 22-1115300
GRANT WRITING CONSULTANT SERVICES
FOR THE
OPA-LOCKA POLICE DEPARTMENT
Sealed Proposals for the Grant Writing Consulting Services will be received by the City of Opa-locka at the Office of the City
Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Tuesday, November 15, 2022 by 3:00 p.m. Any RFP Package
received after the designated closing time will be returned unopened. The City of Opa-locka will be accepting proposals by
mail, however it is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via
www.demandstar.com (e -bid). The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF format
shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and marked RFP for
Grant Writing Consultant Services.
Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting the City's
website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein.
The City further reserves the right to award a contract to that proposer whose proposal best complies with the RFP NO: 22-
1115300 requirements. Proposers may not withdraw their proposal for a period of ninety (90) days from the date set for
the opening thereof.
A pre -bid meeting will be held on Tuesday, November 1, 2022 at 11:00 a.m. at 780 Fisherman Street, 4th Floor, Opa-locka,
FL 33054 and via zoom.
To participate via Zoom, please use the call -in information listed below:
https://us02web.zoom.us/i/87436829160?pwd=NDdsUWtuTUNOL3RhM DI1cHphZ3RtQT09
Meeting ID: 874 3682 9160
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Joanna Flores, CMC
City Clerk
RFP NO. 22-1115300
GRANT WRITING CONSULTANT SERVICES
FOR THE
OPA-LOCKA POLICE DEPARTMENT
PART I
PROPOSAL GUIDELINES
Introduction: The City of Opa-locka is requesting proposals from qualified professional companies to
provide -Grant Writing Consultant Services.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by mail,
however it is your responsibility to submit your proposal by the due date. In addition, proposals may be
submitted via www.demandstar.com (e -bid). The City must receive all proposals by 3:00 pm on Tuesday,
November 15, 2022. The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO. 22-
1115300 -GRANT WRITING CONSULTANT SERVICES FOR THE OPA-LOCKA POLICE DEPARTMENT.
This package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the deadline
for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of
90 days. Once opened, proposals become a record of the CITY and will not be returned to the Proposer.
The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly to the
City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for
receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305)
688-4611 before proposal closing time. Any proposal received after the established deadline will not be
considered and will be returned unopened to the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus one
copy on CD or USB in PDF format of the proposal in a sealed, opaque package marked as noted above.
The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail or any other
delivery medium.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with preparation of a response to this Request for Proposal. Proposers should
prepare their proposals simply and economically, providing a straightforward and concise description of
the Proposer's ability to meet the requirements of the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning or
interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are authorized
only to direct the attention of prospective Proposers to various portions of the RFP so that they may read
and interpret such for themselves. No employee of the City is authorized to interpret any portion of this
RFP or give information as to the requirements of the RFP in addition to what is contained in the written
RFP document.
1-6. Addendum: The City may record its response to inquiries and any supplemental instructions in the
form of written addenda. The CITY may mail written addenda up to three (3) calendar days before the date
fixed for receiving the proposals. Proposers shall contact the City to ascertain whether any addenda have
been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before
the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who submits
the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the Proposer.
An offer or Agreement shall not be deemed to exist and is not binding until proposals are reviewed,
accepted by appointed staff.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re -advertise
for other proposals.
1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and
incorporated in the final award. The order of contractual precedence will be the Contract or Agreement
document, original Terms and Conditions, and Proposer response. Any and all legal action necessary to
enforce the award will be held in Miami -Dade County and the contractual obligations will be interpreted
according to the laws of Florida. Any additional contract or agreement requested for consideration
by the Proposer must be attached and enclosed as part of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the highest
number of points will be ranked first; however, nothing herein will prevent the City from assigning work
to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest rated
Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the right
to negotiate and recommend award to the next highest Proposer or subsequent Proposers until an
agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever occurs
first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter
119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response
to the RFP, and must identify the data or other materials to be protected, and must state the reasons why
such exclusion from public disclosure is necessary. Document files may be examined, during normal
working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of all news
releases or other publicity pertaining to this RFP or the service, study or project to which it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the
minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or
a self -insured organization, different insurance requirements may apply. Misrepresentation of any
material fact, whether intentional or not, regarding the Proposers' insurance coverage, policies or
capabilities may be grounds for rejection of the proposal and rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per Occurrence/
$2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's Liability
coverage with limits not less than $100,000 (Including Policy Number and Policy Period);
4.The City listed as an additional insured (this may be specifically limited to the specific job(s) the
contractor will be performing);
5. Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the State
of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed and certified
shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of persons
and affiliates who are disqualified from public contracting and purchasing process because they have been
found guilty of a public entity crime. No public entity shall award any contract to or transact any business
in excess of the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently
$25,000) with any person or affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months
from the date that person or affiliate was placed on the "Convicted Vendor List" unless that person or
affiliate has been removed from the list. By signing and submitting the RFP proposal forms, Proposer
attests that they have not been placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the City
of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be disqualified from
performing the work described in this proposal or from furnishing the goods or services for which the
proposal is submitted and shall be further disqualified from submitting any future proposals for work,
goods or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Workplace (DFW)
programs. Whenever two or more proposals which are equal with respect to price, quality, and service are
received by the City for the procurement of commodities or contractual services, a proposal received from
a business that completes the attached DFW form certifying that it is a DFW shall be given preference in
the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes, and
give all notices necessary and incidental to the due and lawful prosecution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the request for proposal
and bids must be received in writing by the City Clerk's Office at least ten (10) working days prior to the
scheduled bid opening. A detailed explanation of the reason for the protest must be included. Protests of
the award or intended award of the bid or contract must be in writing and received in the City Clerk's Office
within seven (7) working days of the notice of award. A detailed explanation of the protest must be
included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City at any time
and for any reason in accordance with this clause whenever the City shall determine that such termination is in the
best interest of the City. Any such termination shall be affected by the delivery to the contractor at least five (5)
working days before the effective date of a Notice of Termination specifying the extent to which performance shall
be terminated and the date upon which termination becomes effective. An equitable adjustment in the contract price
shall be made for the completed service, but no amount shall be allowed for anticipated profit on unperformed
services.
PART II
MINIMUM SPECIFICATIONS
SCOPE OF SERVICES:
DESCRIPTION OF SERVICES
The City of Opa-Locka is seeking a firm to provide Grant writing consultant services. The selected Proposer (hereinafter
referred to as "Consultant") will be responsible for providing the following services to the City of Opa-Locka Police
Department (OLPD):
SCOPE OF WORK
1. Funding Needs Analysis — Work with OLPD staff to facilitate meetings with the department to assess the validity of
current funding priority areas, identify changes in funding priority areas, and identify new priority areas for
possible funding.
2. Grant Funding Research — Conduct research to identify grant resources including, but not limited to, Federal,
State, County, Foundation, Agencies and Organizations that support OLPD's funding needs and priorities
(emphasizing grants which require no "matching" funds), including, but not limited to:
a. Criminal justice technology programs
b. Infrastructure development and maintenance (Public Safety Facility)
c. Public safety
d. Technology
e. Police -related parks and recreation programs
f. Workforce development
g. Records management
h. Senior, family, and youth programs
i. Energy efficiency and sustainability
More specific requirements are described below.
Consultant shall:
1. On -Call Grant Research — In addition to the areas defined above, other areas may also be identified through the
funding needs analysis process and throughout the duration of the contract. The Scope of Work may also include
researching grant opportunities identified by OLPD or the City.
2. Grant Proposal Development — Provide general grant proposal writing services associated with the completion of
grant applications on behalf of the City, including the preparation of funding abstracts and production, and
submittal of applications to funding sources. A copy of each grant application package submitted for funding, in its
entirety, shall be provided to OLPD.
3. Legislative Advocacy— Provide legislative advocacy services on behalf of City by contacting legislators and legislative
staff to promote OLPD's message and needs.
4. Monthly Reports —The successful consultant shall submit monthly reports to OLPD summarizing the amount of time
expended; describe activities undertaken during the previous month, and status of those activities.
At all times, OLPD shall be responsible to assist the Grant Writing Consultant in achieving grant application submittal in a
timely and expedited manner to meet the grant application requirements. OLPD shall also be responsible for grant
compliance. The terms of the use of a Grant Writing Consultant for OLPD will be executed under an Agreement, upon
selection by the City of the qualified professional grant writing firm.
PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized in the
manner specified below and include all information required herein. The proposal must name all persons
or entities interested in the proposal as principals. The proposal must declare that it is made without
collusion with any other person or entity submitting a proposal pursuant to this RFP.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 Y2 "x 11" paper, portrait orientation, with headings and sections
numbered appropriately. Ensure that all information is written legibly or typed. The following should be
submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of contact person,
date, and the proposal number and description.
3.2.2 Tab 1 - Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a positive commitment to
perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make representations for the Proposer, their
titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the Proposer's responses
to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information or services if different from
name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business legal status (corporation,
partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the number of professional staff
employees at that office.
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please
state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of Florida and
attach copies of all such licenses issued to the business entity.
3.2.5 Tab 4 - Project Approach
Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of this RFP.
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed in section
2-2 of the Scope of Services.
Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete each component of the
Program.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 - Pricing of Services
3.2.8.1 Fee basis should be an all-inclusive, base fee.
3.2.9 Tab 8 - References
3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided grant writing
services. Include the name of the organization, brief description of the project, name of contact person
telephone number and email address.
3.2.10 Tab 9 - Additional Forms
Proposers must compete and submit as part of its Proposal all of the following forms and/or documents
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY PROPOSER.
PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals
submitted.
The Selection Committee will use a point formula during the review process to score proposals and assign
points in the evaluation process in accordance with the evaluation criteria. The Proposer shall satisfy and
explicitly respond to all the requirements of the RFP including a detailed explanation of how the services
shall be performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the submission requirements
outlines in the Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation
that includes all documents are submitted in the format outlined in this Solicitation, is of timely submission,
and has the appropriate signatures as required on each document. Failure to comply with these
requirements may result in the Proposal being deemed non -responsive. The Contract (s) will be awarded
to the most responsive proposer whose Proposal best serves the interest of and represents the best values
to the City of Opa-Locka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make a presentation and be
interviewed by the Committee as part of the evaluation process for this Solicitation. The Committee's
decision will be communicated by staff to all Respondents. The Respondent's presentation may clarify but
may not modify their submitted proposal. Any discussion between the presenter (s) and Evaluation
Committee during presentations are intended only for purposes of providing clarification in response to
questions from the Committee.
Category
Points
Experience and Qualifications of professional personnel assigned to project
1. Number of years providing grant writing services
2. Qualifications and experience of staff
3. Licensing
4. Adherence to requirements, forms and qualifications listed in this RFP
25
References
1. Performance of similar services for governmental clients including at least two references
10
Resources and approach
1. Adequate resources
2. Proposed plan and approach to fulfilling scope
30
Price Proposal
1. Cost of proposed services
35
TOTAL
100
4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee in order to
clarify their proposals. Only those firms with the highest rated scores in accordance with the stated criteria
and their weights will be invited to give oral presentations. However, the City has the right to accept the
best proposal as submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled for oral
presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of the proposal
submitted, and its qualifications to perform the specified services. During the oral presentations, the
Proposers should relate their discussion to the evaluation criteria, which will include (but not be limited
to) their approach to the project. The proposed Project Manager must be in attendance.
The Evaluation Criteria may be changed for the oral presentation evaluation phase. References and site
visits (if completed) shall be included in the final evaluation criteria, along with other criteria and weights
as determined by the Selection Committee. Finalists will be informed as to the revised criteria, if any, prior
to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers to
submit such additional information bearing upon the Proposer's ability to perform the services in the
Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-Locka will select the firm that meets the best interests of the City. The City shall be the sole
judge of its own best interests, the proposals, and the resulting negotiated agreement. The City's decisions
will be final. Following the notification of the selected firm, it is expected that an Agreement will be
executed between both parties. City staff will recommend award to the responsible Proposer whose
Proposal is determined to provide overall best value to the City, considering the evaluation factors in this
RFP.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a recommendation will
be made to the City Manager for submission to the City Commission for final approval. Upon Commission
authorization, contract negotiations will be initiated with the first ranked firm. If those negotiations are
unsuccessful, the City will formally terminate negotiations with the first ranked firm and will commence
contract negotiations with the next ranked firm, etc. Upon successful contract negotiations with the
prevailing firm, the remaining firms will be notified that the process has been completed and that they
were not selected.
RFP NO. 22-1115300
PROPOSER QUALIFICATIONS
GRANT WRITING CONSULTANT SERVICES
FOR THE
OPA-LOCKA POLICE DEPARTMENT
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License
in the area of their fixed business location. The following information MUST be completed and submitted with the
proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ()
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such
authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the
last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any
resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required
services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most
stringent requirement shall apply.
RFP NO: 22-1115300
PRICE PROPOSAL FORM
GRANT WRITING CONSULTANT SERVICES
FOR THE
OPA-LOCKA POLICE DEPARTMENT
Firms must use the Cost Proposal below to submit your Firm's cost for this project indicated in the Scope of Service herein.
The City reserves the right to increase, decrease, and/or choose the items and quantities below for the Project to meet its
available budget using the hourly rates provided below.
Proposing firm must completely fill out each row below.
Your firm must provide a detailed fee schedule that explains the cost and services for each description of task.
LUMP SUM PRICE: $
SUBMITTED THIS
BID SUBMITTED BY:
DAY OF 2022.
Company Telephone Number
Name of Person Authorized to Submit Bid
Signature
Title
Fax Number
Email Address
CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment
rendered against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of
Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving
stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph 1-B of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for
default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and,
persons having primary management or supervisory responsibilities within a business entity (e.g., general
manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This
Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a
False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section
1001, Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to
contract award, the Proposer learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in
withholding of an award under this solicitation. However, the certification will be considered in connection
with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or
provide such additional information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge
and information of a Proposer is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance
was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous
certification, in addition to other remedies available to the Government, the Contracting Officer may
terminate the contract resulting from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH
THE ABOVE REQUIREMENTS.
Signature
Printed Name
CITY OF OPA-LOCKA
RFP NO. 22-1115300
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug -free workplace
program shall be given preference in the award process. In order to have a drug -free workplace program,
a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for working on
the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which meets
the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6)
above.
Date Signature
CITY OF OPA-LOCKA
NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPONENT that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all
pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or
parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or
indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection
with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection
with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost
elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the
Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy,
connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed
Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion,
conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents,
representatives, owners, employees or parties of interest, including this affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity
represented herein shall not discriminate against any person in its operations, activities or delivery of
services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply
with all applicable provisions of federal, state and local equal employment laws and shall not engage in or
commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual
orientation, national origin, marital status, physical or mental disability, political affiliation or any other
factor which cannot be lawfully used as a basis for service delivery.
By:
Title:
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
E -VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be
required to register with, and use of the E -verify system in order to verify the work authorization
status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to
utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment
eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within
Florida during the term of the contract; and
b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/
Contractor to perform work pursuant to the contract with the Department. The Vendor
/Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland
Security's E -Verify System during the term of the contract is a condition of the contract with the
City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat., "Employment Eligibility,"as amended from time to time. This includes but is not limited
to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and
requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ,
contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such
affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a
subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract
is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public
contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the
City for any additional costs as a result of termination of the contract due to Contractor's failure to comply
with the provisions herein.
E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with
a public employer to provide labor, supplies, or services to such employer in exchange for salary,
wages, or other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a
contractor or another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin
required registration with, and use of the E -verify system in order to verify the work authorization
status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to
utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment
eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties
within Florida during the term of the contract; and
b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the
Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the
U.S. Department of Homeland Security's E -Verify System during the term of the contract is a
condition of the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering into
this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095,
Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to
utilization of the E -Verify System to verify the work authorization status of all newly hired employees,
and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not
employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a
copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of
this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be
terminated immediately. If this contract is terminated for a violation of the statute by the Contractor,
the Contractor may not be awarded a public contract for a period of 1 year after the date of
termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date: