HomeMy Public PortalAboutResolution No. 23-010 - Resolution approving RFP for contractor to build Police Station at 780 Fisherman StreetSponsored By: Interim City Manager
RESOLUTION NO. 23-010
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, APPROVING ISSUANCE OF A REQUEST FOR
PROPOSALS ("RFP") TO OBTAIN A CONTRACTOR TO DEMOLISH
THE EXISTING LAYOUT AND BUILD A POLICE STATION AT 780
FISHERMAN STREET; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") desires to issue a Request for Proposals
("RFP") to Demolish the Existing Layout and Build the Police Station at 780 Fisherman
Street; and
WHEREAS, BEA Architects, Inc. was selected by the City Commission to provide
professional Architecture and Engineering services for the design of the relocation of the
Police station at 780 Fisherman St.; design base drawings and identify improvement
requirements for successful completion; and
WHEREAS, a Request for Proposal (RFP) is required at this time in order to obtain
the most responsive and responsible contractor to complete the construction phase of this
project; and
WHEREAS, the firm selected will be generally responsible for (1) Demolition and
Removal of Existing Interior Wall and Objects; (2) Removal of Interior Finished Floors;
(3) Removal of Dropped Ceiling and Light Fixtures, and (4) Architectural, Fire Protection,
and Mechanical Renovation, for Office Build -out; and
WHEREAS, the project further consists of, but is not limited to, demolition and
renovation of interior walls and objects, as well as the removal of interior finished floors,
existing acoustic ceiling tiles, and lighting. Existing electrical wiring is to be removed and
pulled back to the electrical panel. Lighting on the exposed ceiling remains. Existing sinks
are to be removed and the water and drain lines are to be capped. Mezzanine area will
be removed. Playground equipment and other furniture, fixtures, and equipment are to
be removed and returned to the owner. Ducts and mechanical conduits will be removed
up to the air handling units and these units will be replaced. Electrical panels and switch
gear will remain in place. Sprinkler lines will be removed, and the existing sprinkler head
system will be modified and extended; and
WHEREAS, the future police station shall include office spaces, including a
communication and record room, conference room, equipment storage room, police
offices, and evidence room with an independent climate control system. A new security
access system and metal detectors will also be installed; and
Resolution No. 23-010
WHEREAS, the City Commission authorizes the Interim City Manager to issue an
RFP for the Demolition of the Existing Layout and Build the Police Station at 780
Fisherman Street, within the City and further authorize spending of up to Three
Thousand Dollars ($3,000.00) for advertising purposes, if deemed appropriate.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby approves the issuance of a Request
for Proposals (RFP), attached hereto as Exhibit "A", to Demolish the Existing Layout and
Build the Police Department at 780 Fisherman Street, Suite 105, within the City and
further authorizes the spending of up to Three Thousand Dollars ($3,000.00) for
advertising purposes.
SECTION 3. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors, which do not affect the intent of this Resolution may be authorized
by the Interim City Manager, following review by the City Attorney, without need of
public hearing, by filing a corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval of the
Governor or Governor's Designee.
PASSED and ADOPTED this 11th day of January, 2023.
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Resolution No. 23-010
ATTEST:
oa�na Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnadette Norris -Weeks, P.A.
Moved by: Commissioner Kelley
Seconded by: Commissioner Williams
VOTE:
5-0
Commissioner Bass YES
Commissioner Kelley YES
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
3
City of Opa-locka
Agenda Cover Memo
Department
Manager:
Adelina Gross
Department
Manager
Signature:
-:�.,�t,:ti.. '.4N,,,
Interim City
Manager:
Darvin Williams
CM Signature:
Cse tUdit."...:
Ordinance
Other
Commission
Meeting Date:
01/13/2023
Item Type:
(EnterX in box)
Resolution
X
Fiscal Impact:
(Enter X in box)
Yes
No
Ordinance Reading.
(EnterX in box)
1st Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding Source:
Account# :
(Enter Fund
& Dept)
Ex:
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic Plan
Related
(Enter X in box)
Yes
No
Strategic Plan Priority Area:
Enhance Organization El
Bus. & Economic Dev ®
Public Safety
Quality of Education 0
Qual. of Life & City Image �
Communication (]
Strategic Plan 04/Strategy:
(list the specific objective/strategy this
item will address)
X
Sponsor Name
City Manager
Department:
Capital Improvement Program
City Manager
Short Title:
Request for Proposal for Police Station Demolition and Interior Remodeling at 780 Fisherman Street Suite 105.
Staff Summary:
BEA Architects was selected by the City Commission to provide professional Architectural and Engineering
services for the design of the relocation of the Police department at 780 Fisherman St. Design and base
drawings and identification of improvement requirements have been successfully completed. A Request for
Proposal (RFP) is required at this time to obtain the most responsive and responsible contractor to complete
the construction phase of this project.
The following is the Scope of Work for this project:
1. Demolition and Removal of Existing Interior Wall and Objects.
2. Removal of Interior Finished Floors.
3. Removal of Dropped Ceiling and Light Fixtures.
4. Architectural, Fire Protection, and Mechanical Renovation, for Office Build -out.
The project consists of, but is not limited to, demolition and renovation of interior walls and objects, as well as
the removal of interior finished floors, existing acoustic ceiling tiles, and lighting. Existing electrical wiring is
to be removed and pulled back to the electrical panel. Lighting on the exposed ceiling remains. Existing sinks
are to be removed and the water and drain lines are to be capped. Mezzanine area will be removed. Playground
equipment and other furniture, fixtures, and equipment are to be removed and returned to the owner. Ducts
and mechanical conduits will be removed up to the air handling units and these units will be replaced.
Electrical panels and switch gear will remain in place. Sprinkler lines will be removed, and the existing
sprinkler head system will be modified and extended.
The future police station shall include office spaces, including a communication and record room, conference
room, equipment storage room, police officer offices, and evidence room with an independent climate control
system. A new security access system and metal detectors will be installed.
Financial Impact
The only financial impact at this time will be the expenditure of up to $3,000 for advertising this RFP to ensure
the broadest number of potential bidders are made aware of this opportunity.
Proposed Action:
Staff recommends the City Commission approve the RFP issuance to obtain the most responsive and
responsible contractor for the Police Station Demolition and Interior Remodeling at 780 Fisherman Street,
Suite 105.
Attachment:
1. Issued RFP
2. RFP for Construction of Police Department
City of Opa-locka
RFP N O : 2 3 -XXXXXXX
REQUEST FOR PROPOSAL (RFP)
DEMOLISH THE EXISTING LAYOUT AND
BUILD THE POLICE STATION AT
780 FISHERMAN STREET, STE 105
CITY OF OPA-LOCKA
RFP NO. 23-XXXXXXX
DEMOLISH THE EXISTING LAYOUT AND
BUILD THE POLICE STATION AT
780 FISHERMAN STREET, STE 105
TABLE OF CONTENTS
Subject Page Number
Cover 1
Table of Contents 2
Advertisement. 3
Part I - Proposal Guidelines 4
Part II - Nature of Services Required. 8
Part III - Proposal Requirements. 10
Part IV - Evaluation of Proposals. 12
Proposer Qualifications. 14
Price Proposal 15
Debarment, Suspension Certification. 16
Drug -Free Certification. 18
Non -Collusion Affidavit... 19
Non -Discrimination Affidavit 20
E -Verify Form 21
21 I'.,
CITY OF OPA-LOCKA
REQUEST FOR PROPOSALS
RFP NO: 23-XXXXXXX
DEMOLISH THE EXISTING LAYOUT AND BUILD
THE POLICE STATION AT 780 FISHERMAN STREET STE 105
Sealed Proposals to DEMOLISH THE EXISTING LAYOUT AND BUILD THE POLICE STATION AT 780 FISHERMAN
STREET STE 105 will be received by the City of Opa-locka at the Office of the City Clerk, 780 Fisherman St, 4th Floor, Opa-
locka, Florida 33054, Wednesday, February 8, 2023 by 2:00 p.m. Any RFP Package received after the designated
closing time will be returned unopened. The City of Opa-locka will be accepting proposals by mail, however it is your
responsibility to submit your proposal by the due date. In addition, proposals may be submitted via
www.demandstar.com (e -bid). The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF
format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and
marked RFP DEMOLISH THE EXISTING LAYOUT AND BUILD THE POLICE STATION AT 780 FISHERMAN
STREET STE 105.
Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting the
City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities
therein. The City further reserves the right to award a contract to that proposer whose proposal best complies with
the RFP NO: 23-XXXXXXX requirements. Proposers may not withdraw their proposal for a period of ninety (90)
days from the date set for the opening thereof.
A pre -bid meeting will be held on Thursday, January 26, 2023 at 10:00 a.m. at 780 Fisherman Street, 4th Floor,
Opa-locka, FL 33054 and via zoom.
To participate via Zoom, please use the call -in information listed below:
https://us02web.zoom.us/i/4638013145?pwd=UGFpTmFpbE52c2d0ZnBTenB4Z21HZz09
Meeting ID: 463 801 3145
Passcode: 780334
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Joanna Flores, CMC
City Clerk
31
RFP NO. 23-1000000i
DEMOLISH THE EXISTING LAYOUT AND BUILD THE POLICE STATION AT 780
FISHERMAN STREET STE 105
PART I
PROPOSAL GUIDELINES
Introduction: The City of Opa-locka is requesting proposals from qualified professional companies to
provide and serve as project general contractor associated with Demolishing the Existing Layout and Build
the Police Station at 780 Fisherman Street STE 105.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by mail,
however it is your responsibility to submit your proposal by the due date. In addition, proposals may be
submitted via www.demandstar.com (e -bid). The City must receive all proposals by 2:00 pm on
Wednesday. February 8. 2023. The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO. 23-
XXXXXXX - Demolish the Existing Layout and Build the Police Station at 780 Fisherman Street STE 105. This
package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the deadline
for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of
90 days. Once opened, proposals become a record of the CITY and will not be returned to the Proposer.
The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly to the
City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for
receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305)
688-4611 before proposal closing time. Any proposal received after the established deadline will not be
considered and will be returned unopened to the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus one
copy on CD or USB in PDF format of the proposal in a sealed, opaque package marked as noted above.
The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail or any other
delivery medium.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses incurred
in connection with preparation of a response to this Request for Proposal. Proposers should prepare their
proposals simply and economically, providing a straightforward and concise description of the Proposer's
ability to meet the requirements of the RFP.
4
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning or
interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are authorized
only to direct the attention of prospective Proposers to various portions of the RFP so that they may read
and interpret such for themselves. No employee of the City is authorized to interpret any portion of this
RFP or give information as to the requirements of the RFP in addition to what is contained in the written
RFP document.
1-6. Addendum: The City may record its response to inquiries and any supplemental instructions in the
form of written addenda. The CITY may mail written addenda up to three (3) calendar days before the date
fixed for receiving the proposals. Proposers shall contact the City to ascertain whether any addenda have
been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before
the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who submits
the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the Proposer.
An offer or Agreement shall not be deemed to exist and is not binding until proposals are reviewed,
accepted by appointed staff.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re -advertise
for other proposals.
1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and
incorporated in the final award. The order of contractual precedence will be the Contract or Agreement
document, original Terms and Conditions, and Proposer response. Any and all legal action necessary to
enforce the award will be held in Miami -Dade County and the contractual obligations will be interpreted
according to the laws of Florida. Any additional contract or agreement requested for consideration
by the Proposer must be attached and enclosed as part of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the highest
number of points will be ranked first; however, nothing herein will prevent the City from assigning work
to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest rated
Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the right
to negotiate and recommend award to the next highest Proposer or subsequent Proposers until an
agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever occurs
first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter
119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response
to the RFP, and must identify the data or other materials to be protected, and must state the reasons why
such exclusion from public disclosure is necessary. Document files may be examined, during normal
working hours.
5
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of all news
releases or other publicity pertaining to this RFP or the service, study or project to which it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the
minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or
a self -insured organization, different insurance requirements may apply. Misrepresentation of any
material fact, whether intentional or not, regarding the Proposers' insurance coverage, policies or
capabilities maybe grounds for rejection of the proposal and rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per Occurrence/
$2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's Liability
coverage with limits not less than $100,000 (Including Policy Number and Policy Period);
4.The City listed as an additional insured (this may be specifically limited to the specific job(s) the
contractor will be performing);
5. Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the State
of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed and certified
shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the Department
of Management Services' "Convicted Vendor List". This list is defined as consisting of persons and affiliates
who are disqualified from public contracting and purchasing process because they have been found guilty
of a public entity crime. No public entity shall award any contract to or transact any business in excess of
the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently
$25,000) with any person or affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months
from the date that person or affiliate was placed on the "Convicted Vendor List" unless that person or
affiliate has been removed from the list. By signing and submitting the RFP proposal forms, Proposer
attests that they have not been placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the City of
Opa-locka or the State of Florida with respect to this proposal, such Proposer may be disqualified from
performing the work described in this proposal or from furnishing the goods or services for which the
proposal is submitted and shall be further disqualified from submitting any future proposals for work,
goods or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Workplace (DFW)
programs. Whenever two or more proposals which are equal with respect to price, quality, and service are
received by the City for the procurement of commodities or contractual services, a proposal received from
a business that completes the attached DFW form certifying that it is a DFW shall be given preference in
the award process.
6
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes, and give
all notices necessary and incidental to the due and lawful prosecution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the request for proposal
and bids must be received in writing by the City Clerk's Office at least ten (10) working days prior to the
scheduled bid opening. A detailed explanation of the reason for the protest must be included. Protests of
the award or intended award of the bid or contract must be in writing and received in the City Clerk's Office
within seven (7) working days of the notice of award. A detailed explanation of the protest must be
included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City at any
time and for any reason in accordance with this clause whenever the City shall determine that such
termination is in the best interest of the City. Any such termination shall be affected by the delivery to the
contractor at least five (5) working days before the effective date of a Notice of Termination specifying the
extent to which performance shall be terminated and the date upon which termination becomes effective.
An equitable adjustment in the contract price shall be made for the completed service, but no amount shall
be allowed for anticipated profit on unperformed services.
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PART II
MINIMUM SPECIFICATIONS
SCOPE OF SERVICES:
Project Description:
The project consists of, but is not limited to, the demolition of interior walls and objects, as well as the removal
of interior finished floors, existing acoustic ceiling tiles, and lighting. Existing electrical wiring to be removed and
pulled back to electrical panel. Lighting on exposed ceiling to remain. Existing Sinks to be removed and the water
and drain lines to be capped. Mezzanine area to remain as depicted on drawings. Furniture, fixtures and other
equipment to be removed and return to owner. Ducts and mechanical conduits to be removed up to the air
handling unit. Air handling unit to remain in place. Electrical panels and switch gear to remain in place. Sprinkler
lines and sprinkler heads to remain in place.
Scope of Work:
1. Demolition and Removal of Existing Interior Wall and Objects.
2. Removal of Interior Finished Floors.
3. Removal of Dropped Ceiling and Light Fixtures.
4. Area of work is 5,003 Square Feet.
The above description of the scope of work for this project is general & not all inclusive. Refer to drawings* &
specifications for the complete scope to be provided.
Design Plans will be available upon request.
8
The proposal shall include the following:
1. Understanding of the Scope of Work.
Describe your understanding of the work to be performed.
2. Experience and Qualifications of Firm.
List similar projects successfully completed within the last five (5) years.
3. Key Personnel.
Please provide the names and qualifications of the key personnel
assigned to this contract.
4. References.
Provide a list of references from the past and current clients within the
last five (5) years.
5. Schedule.
Contractor shall submit a timeline as to when each task will be completed.
6. Fee Proposal.
The fee proposal will be reviewed but is not the sole factor in the
selection process. Submit documentation associated with the pricing of
each task.
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PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized in the
manner specified below and include all information required herein. The proposal must name all persons
or entities interested in the proposal as principals. The proposal must declare that it is made without
collusion with any other person or entity submitting a proposal pursuant to this RFP.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 1/2 "x 11" paper, portrait orientation, with headings and sections
numbered appropriately. Ensure that all information is written legibly or typed. The following should be
submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of
contact person, date, and the proposal number and description.
3.2.2 Tab 1 - Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a positive
commitment to perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make representations for the
Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the Proposer's
responses to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information or services if
different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business legal status
(corporation, partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the number of
professional staff employees at that office.
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is,
please state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of
Florida and attach copies of all such licenses issued to the business entity.
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3.2.5 Tab 4 - Project Approach
Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of
this RFP.
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed
in section 2-2 of the Scope of Services.
Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete each component
of the Program.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 - Pricing of Services
3.2.8.1 Fee basis should be an all-inclusive, base fee.
3.2.9 Tab 8 - References
3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided
elevator services. Include the name of the organization, brief description of the project, name of
contact person telephone number and email address.
3.2.10 Tab 9 - Additional Forms
Proposers must compete and submit as part of its Proposal all of the following forms and/or
documents
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY
PROPOSER.
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PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals
submitted.
The Selection Committee will use a point formula during the review process to score proposals and assign
points in the evaluation process in accordance with the evaluation criteria. The Proposer shall satisfy and
explicitly respond to all the requirements of the RFP including a detailed explanation of how the services
shall be performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the submission requirements
outlines in the Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation
that includes all documents are submitted in the format outlined in this Solicitation, is of timely submission,
and has the appropriate signatures as required on each document. Failure to comply with these
requirements may result in the Proposal being deemed non -responsive. The Contract (s) will be awarded
to the most responsive proposer whose Proposal best serves the interest of and represents the best values
to the City of Opa-locka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make a presentation and be
interviewed by the Committee as part of the evaluation process for this Solicitation. The Committee's
decision will be communicated by staff to all Respondents. The Respondent's presentation may clarify but
may not modify their submitted proposal. Any discussion between the presenter (s) and Evaluation
Committee during presentations are intended only for purposes of providing clarification in response to
questions from the Committee.
Category
Points
Experience and Qualifications of professional personnel assigned to project
1. Number of years providing masonry services
2. Qualifications and experience of staff
3. Licensing
4. Adherence to requirements, forms and qualifications listed in this RFP
20
References
1. Performance of similar services for governmental clients including at least two references
10
Resources and approach
1. Adequate resources
2. Proposed plan and approach to fulfilling scope
30
Price Proposal
1. Cost of proposed services
40
TOTAL
100
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4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee in order to
clarify their proposals. Only those firms with the highest rated scores in accordance with the stated criteria
and their weights will be invited to give oral presentations. However, the City has the right to accept the
best proposal as submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled for oral
presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of the proposal
submitted, and its qualifications to perform the specified services. During the oral presentations, the
Proposers should relate their discussion to the evaluation criteria, which will include (but not be limited
to) their approach to the project. The proposed Project Manager must be in attendance.
The Evaluation Criteria may be changed for the oral presentation evaluation phase. References and site
visits (if completed) shall be included in the final evaluation criteria, along with other criteria and weights
as determined by the Selection Committee. Finalists will be informed as to the revised criteria, if any, prior
to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers to
submit such additional information bearing upon the Proposer's ability to perform the services in the
Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be the sole
judge of its own best interests, the proposals, and the resulting negotiated agreement. The City's decisions
will be final. Following the notification of the selected firm, it is expected that an Agreement will be
executed between both parties. City staff will recommend award to the responsible Proposer whose
Proposal is determined to provide overall best value to the City, considering the evaluation factors in this
RFP.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a recommendation will
be made to the City Manager for submission to the City Commission for final approval. Upon Commission
authorization, contract negotiations will be initiated with the first ranked firm. If those negotiations are
unsuccessful, the City will formally terminate negotiations with the first ranked firm and will commence
contract negotiations with the next ranked firm, etc. Upon successful contract negotiations with the
prevailing firm, the remaining firms will be notified that the process has been completed and that they
were not selected.
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RFP NO. 23-XXXXXXX
PROPOSER QUALIFICATIONS
DEMOLISH THE EXISTING LAYOUT AND BUILD THE
POLICE STATIONAT
780 FISHERMAN STREET STE 105
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License
in the area of their fixed business location. The following information MUST be completed and submitted with the
proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ()
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date ofsuch
authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-
four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any
resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required
services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent
requirement shall apply.
14
RFP NO: 23-XXXXXXX
PRICE PROPOSAL FORM
DEMOLISH THE EXISTING LAYOUT AND BUILD
THE POLICE STATIONAT 780 FISHERMAN STREET STE 105
PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of
the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the
Project after the Contract Date.
As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence, and services
necessary to provide a complete, in place Project for the Proposed Price of:
MOBILIZATION/DEMOLITION/ DISPOSAL:
PRICE
1. Demo existing office walls as per the proposed plan
2 . Remove flooring
3. Remove HVAC Duct as per demo plan
4. Remove all electrical wiring and light fixtures as per demolition plan
5. Remove all plumbing fixtures as per demo plan
6. Remove all doors and equipment as per demo plan
7. Dispose all debris in an approved facility
FRAMING/DRYWALL/CEILING WORK:
1. Frame all rooms as per proposed plan
2. Install new grid system for acoustical ceiling tiles
wall cavity as per the plan
3. Install insulation in
3. Install drywall as per proposed plan
4. Complete drywall with level 5 finish
5. Install Doors and Locks as per plan
FLOORING/BASEBOARD/PAINT
1. Install tiles as per plan
2. Install baseboard as per the proposed plan
3. Paint all walls, and door frame as per the approved color
BULLET PROOF GLAZING/METAL DETECTOR/WINDOW TINT
1. Install approved glazing as per the plan
2. Install metal detector as per plan
3. Tint all exterior windows as approved by the city
ELECTRICAL/LIGHTING
1. Run wiring as per the proposed plan
2. Install UL Certified LED Fixtures
3. Ru Plumbing necessary for HVAC system as per plan
4. Upgrade the panels as per the plan
15
FIRE SPRINKLER/FIRE ALARM
1. Rearrange fire sprinkler heads as per plan
2. Install new fire alarm system as per plan
GRAND TOTAL
SUBMITTED
THIS
BID SUBMITTED BY:
DAY
OF
Company
Name of Person Authorized to
Submit Bid
Signature
Title
2023.
Telephone Number
Fax Number
Email Address
16
CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the
award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, tax evasion, or receiving stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity
with, commission of any of the offenses enumerated in paragraph 1-B of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners; partners;
and, persons having primary management or supervisory responsibilities within a business entity
(e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and
similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the
United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the
Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time
prior to contract award, the Proposer learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be
considered in connection with a determination of the Proposer's responsibility. Failure of the
Proposer to furnish a certification or provide such additional information as requested by the
Contracting Officer may render the Proposer non -responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by paragraph (a) of this provision.
The knowledge and information of a Proposer is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon which
reliance was placed when making award. If it is later determined that the Proposer knowingly
17
rendered an erroneous certification, in addition to other remedies available to the Government, the
Contracting Officer may terminate the contract resulting from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES
FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
18
CITY OF OPA-LOCKA
RFP NO.23-XXXXXXX
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug -free workplace
program shall be given preference in the award process. In order to have a drug -free workplace program,
a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for working on
the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which meets
the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6)
above.
Date Signature
19
CITY OF OPA-LOCKA NON -
COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPONENT that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit
a collusive or sham Proposal in connection with the Work for which the attached Proposal has
been submitted; or to refrain from Proposing in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or communication, or
conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements
of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of
the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or
any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or
any other of its agents, representatives, owners, employees or parties of interest, including this
affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
20
NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity
represented herein shall not discriminate against any person in its operations, activities or delivery of
services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply
with all applicable provisions of federal, state and local equal employment laws and shall not engage in or
commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual
orientation, national origin, marital status, physical or mental disability, political affiliation or any other
factor which cannot be lawfully used as a basis for service delivery.
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
By:
Title:
21
E -VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required
to register with, and use of the E -verify system in order to verify the work authorization status of all newly
hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department
of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida
during the term of the contract; and
b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/ Contractor to
perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor
acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during
the term of the contract is a condition of the contract with the City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat, "Employment Eligibility," as amended from time to time. This includes but is not limited to
utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and
requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract
with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for
the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor
knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated
for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a
period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any
additional costs as a result of termination of the contract due to Contractor's failure to comply with the
provisions herein.
22
E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with a
public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or
other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or
another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin
required registration with, and use of the E -verify system in order to verify the work authorization status
of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within
Florida during the term of the contract; and
b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The
Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of
Homeland Security's E -Verify System during the term of the contract is a condition of the contract
with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering into this
Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat.,
"Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of
the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all
subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or
subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the
duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor
knowingly violates the statute, the subcontract must be terminated immediately. If this contract is
terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public
contract for a period of 1 year after the date of termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date:
23