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Home My Public Portal About12-15-2022 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, DECEMBER 15,2022 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., in the Council Chambers in the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels,Assistant City Attorney;Monica Burns, Deputy City Clerk; Police Chief Mike Britt, Greg Stiens, Director of Public Works and Engineering; Terri Quinter, Transportation Manager; Kara Noe, Purchasing; and Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of December 8, 2022, supported by Mr. Evans. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr.Evans moved to approve the Claims for Payment for December 16,2022 in the amount of One Hundred Forty Thousand Four Hundred Thirty Three Dollars and seventy-seven cents ($140,433.77), supported by Ms. Palmer. Upon a vote viva voce, the motion carried PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for December 16, 2022 in the amount of Seven Hundred Fifty Two Thousand Three Hundred Fifty One Dollars and twenty-two cents ($752,351.22), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve a corrected Payroll Claims for Payment in the amount of Three Hundred Eighty Four Dollars and no cents ($384.00), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION -None REQUESTS • HANDICAP SIGN RENEWALS Board of Works Minutes December 15,2022 73 NW"G" Street 201 South 12th Street 1400 South 8th Street Ms. Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. BID OPENINGS • POST-DEMO WALL REPAIR—914 EAST MAIN STREET No bids submitted • EIFS INSTALATION—930 EAST MAIN STREET No bids submitted • AC UNIT INSTALLATION—914 EAST MAIN STREET No bids submitted BID AWARDS • CITY BUILDING ELECRICAL REPAIR FOR 2023 AMP Electric Material Mark-Up 3% Regular Hourly Rate/MH $65.00 Overtime Hourly Rate/MH $97.50 Minimum Charge $65.00 Mr. Evans moved to award the bid, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CITY BUILDING PLUMBING MAINTENANCE FOR 2023 Flow Right Mechanical Material Mark-Up 2% Regular Hourly Rate/MH $65.00 Overtime Hourly Rate/MH $97.50 Minimum Charge $65.00 Ms. Palmer moved to award the bid, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CONTRACTS Board of Works Minutes December 15,2022 • CONTRACT NO. 197-2022 — PEDRIO FELICIANO DB/A/ PREVENTIVE MAINTENANCE SERVICES The City retains Contractor to provide general maintenance and repair of all Rose View Transit's buses and vans. Repair and maintenance shall include,but shall not be limited to, oil changes,brake repairs,A/C charges,tires, etc. This contract is for years 2023 and 2024. Parts will be supplied by the City. The Contractor will be paid $47.00 per hour. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 199-2022—INDIANA AUTOMOTIVE EQUIPMENT The City retains Contractor to furnish and install two (2) ten-thousand pound automotive hoist lifts for the Police Department. Not to exceed $14,082.75 Ms.Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. • CONTRACT NO. 204-2022 — LEASE AGREEMENT WITH CONGRESSMAN PENCE'S OFFICE This is a proposed Lease Contract between the City and the U.S. House of Representatives to lease certain office rooms on the second floor of the City Building.The lease is for 2023 through 2025 at a rate of$135.00 a month. Mr. Evans moved to approve and allow Vicki Robinson as President to sign the contract, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • CONTRACT NO. 207-2022—LARKIN GREENWOOD FORD The City and Contractor entered in to Contract No. 143-2022, pertaining to the purchase of a new 2022 F350 Super Duty Truck. The Contractor has informed the City that it is unable to provide the above-described vehicle due to market conditions over which it has no control. Pursuant to applicable terms of the Contract, the Parties agree to terminate the Contract. Ms.Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. • CONTRACT NO. 208-2022—WETZEL FORD Board of Works Minutes December 15,2022 The City hereby agrees to purchase from Contractor a new 2020 F250SD XL 4X4 Extended Cab Truck for the Parks Department. Not to exceed $50,238.00 Mr.Evans moved to approve,supported by Ms.Palmer.Upon a vote viva voce,the motion carried. CHANGE ORDERS -None ADDENDUMS -None RESOLUTIONS -None PETITIONS-None MISCELLANEOUS—None ADJOURNMENT After a motion was duly made,the meeting was adjourned. aWA: bqmatt Vicki Robinson, President ATTEST: /' j Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.