Loading...
HomeMy Public PortalAboutSelect Board -- 2022-03-07 Minutes ���� ® R sr iip Office of: E� F 'Town o Brewster p of eq 9 % Select Board 2198 Main Street Town Administrator 3 a > = Brewster, MA 02631 - 1898 o Phone : (508) 896-3701 Fax : ( 508) 896-8089 MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION DATE : March 7, 2022 TIME : 6 : 00 PM PLACE : Remote Participation REMOTE PARTICIPANTS : Chair Bingham , Selectperson Whitney, Selectperson Chaffee, Selectperson Hoffmann , Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, Planning Board Members : Chair Paul Wallace, Elizabeth Taylor, Charlotte Degen , Amanda Bebrin , Madalyn Hillis - Dineen , and Mark Koch . Participants : Alex Wentworth , DPW Director Griffin Ryder Call to Order, Declaration of a Quorum , Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 6 : OOpm . A quorum was declared , with all five Select Board members present . Chair Bingham read the meeting participation and recording statements . Public Announcements and Comment : None Select Board Announcements and Liaison Reports . Chair Bingham made note of the new "Town of Brewster" sign at the Sea Camps property on 6A . Town Administrator' s Report : i Mr . Lombardi acknowledged and thanked the Town staff and volunteers who attended the Covid home testing kit distribution event . A special thanks was given to Sherri McCullough and Donna Kalinick for their work behind the scenes in making the event successful , as we distributed almost 1500 tests . Ms . Kalinick t thanked the CERT team members for their volunteer efforts , as well as the Golf Department for use of the site . She also thanked the Police Department, the Department of Public Works and Tom Thatcher for their assistance . Next Tuesday our Water Department will be starting their flushing program . Information and details will be on the website . 3 On the Millstone Road construction project, public comment deadline was extended until March 10, 2022 . In April looking to discuss at the Select Board meeting the feedback received and determine next steps . Consent Agenda a . Meeting Minutes : February 14, 2022 b . Appointments : Elizabeth Taylor, Representative to the Cape Cod Commission ; Mary Jo Murphy, Human Services Committee c . Town Landing and Public Beach Access Request : Ellis Landing d . Request for Approval to Sublease Cell Tower Site : 26 Freemans Way i i BoS 03 . 07 . 2022 www . brewster- ma . gov Page 1 of 7 I r 1 i \\\\©1 IE IMUS Town of Brewster office of: °Q at e1.DFR bq F.Q %�� Select Board _ oQ 0 2198 Main Street Town Administrator 3 a = Brewster, MA 02631 - 1898 ° _ v, Phone : ( 508) 896 -3701 -- ,t Fax : ( 508) 896-8089 /111111 11 l I I I I I I I I I I IUI\\\ e . Applications for Facility Use : By the Bay Fine Arts & Craft Shows ( 5 events ) ; Kaleidoscope Arts & Craft Shows ( 3 events ) ; Castleberry Fairs & Festivals Arts & Craft Fairs ( 2 events ) f . Request for Building Permit Fee Waivers : BlueSky Restoration Contractors, LLC and Thomas Home Improvements g . Request Change of Date to Approved One Day Liquor License : Snowy Owl Coffee Roasters h . Items to be Declared Surplus for Sale, Transfer or Disposal I , Proposed Revisions to Kayak, Stand - Up Paddleboard , and Canoe Rack Regulations Selectperson Chatelain moved the consent agenda for March 7, 2022 . Selectperson Chaffee second . A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Chaffee - yes, Selectperson Chatelain -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No . Interview Candidates for Planning Board Vacancy and Vote on New Member- Joint Meeting with Planning Board Planning Board Chair Paul Wallace called the Planning Board meeting to order at 6 : 07pm , read the meeting participation statement and declared a quorum by announcing the Planning Board members . Candidate for the Planning Board vacancy, Alex Wentworth joined the meeting and introduced himself. The Planning Board members and the Select Board took turns asking Mr . Wentworth interview questions . Some of the questions asked included : • The applicant' s experience including work and previous interactions with the Planning Board • Why the applicant applied for the position at this time ? • How the applicant works on a team ? • How the applicant' s experience being a business owner that has submitted an application to the Planning Board will help in his decision making as a Board member ? • How will the applicant handle the outcome of certain cases that will not be favorable to many ? • How the applicant will vote, on what he feels is right or follow the bylaws ? Planning Board member Charlotte Degen moved to approve Alex Wentworth to join the Planning Board . Madalyn Hillis- Dineen second . A roll call vote was taken . Amanda Bebrin -yes, Madalyn Hillis - Dineen -yes, Mark Koch -yes, Charlotte Degen - yes, Elizabeth Taylor-yes, Chair Wallace -yes . The Planning Board vote was &yes, 0- no . Selectperson Chaffee moved to appoint Alex Wentworth to the current vacancy on the Brewster Planning Board . Selectperson Hoffman second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Hoffmann - yes, Selectperson Chatelain -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No . 3 Planning Board member Madalyn Hillis - Dineen moved to adjourn at 6 : 28pm . Amanda Bebrin second . A roll call vote was taken . Amanda Bebrin -yes, Madalyn Hillis- Dineen -yes, Mark Koch -yes, Charlotte Degen - yes, Elizabeth Taylor-yes, Chair Wallace -yes . The Planning Board vote was &yes, 0 - no . I i I I BoS 03 . 07 . 2022 www . brewster- ma . gov Page 2 of 7 i I Town 1 OW � � $ r@WSt@r Office of: Select Board 2198 Main Street Town Administrator 3 a a = Brewster, MA 02631 - 1898 p _ v, Phone : (508) 896 -3701 ~ _ Fax : (508) 896-8089 llllllllll I I 1111 I I I I I1\\\\\ Vote to Open Spring 2022 Town Meeting Warrant and Vote on Articles Selectperson Chatelain moved to open the Spring Town Meeting Warrant for 2022 . Selectperson Chaffee second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Hoffmann - yes, Selectperson Chaffee -yes, Selectperson Chatelain -yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No . Mr . Lombardi offered some details of each Article item prior to the Select Board vote . a . STM Article 3 : Transition of Golf Department to Enterprise Fund Selectperson Chatelain moved to recommend approval of Article 3 for Special Town Meeting May 2022 , Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No . b . ATM Article 5 : Nauset Regional School Assessment Formula • This is typically a consent agenda item for Town Meeting, we are required to have a Town Meeting vote . Selectperson Chatelain moved to recommend approval of Article 5 for Annual Town Meeting May 2022 , Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No . i c . ATM Article 8 : Golf Capital Stabilization Fund • This would create a new Capital Stabilization fund specific to the Golf Department, proposing to fund via a transfer of $ 400k in the FY23 golf department budget, to begin to grow the balance of the new fund . There is significant deferred capital and two major capital projects , the facility maintenance building, and updates to the irrigation system . Along with avoiding issuing debt, the other benefit of creating the fund is that once the debt is online for the irrigation system , we will avoid the need for any significant rate increases . Selectperson Chatelain moved to recommend approval of Article 8 for Annual Town Meeting May 2022 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No . I d . ATM Article 12 : Water Quality Capital Stabilization Fund • A new article , planning to include a transfer of $ 112 , 500 for 15 % of our projected FY23 short - term rental revenues as an initial appropriation . Could appropriate additional revenues to 3 help cover Brewster specific projects that are on the horizon . 1 s BoS 03 . 07 . 2022 www , brewster- ma . gov Page 3 of 7 I i 0\\\ IE IIS o Office of: "'P,oec of EIDER q , "�®W11 ® � � r@WSt@Y Select Board 2 2198 Main Street Town Administrator 3 a = Brewster, MA 02631 - 1898 Los Phone : ( 508) 896-3701 Fax : ( 508) 896 -8089 //%/ /III B flee Selectperson Chatelain moved to recommend approval of Article 12 for Annual Town Meeting 2022 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -abstain , Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 4-Yes, 0 - No, 1 -Abs e . ATM Article 13 : Bond Premium Appropriation • Over the past several fiscal years Town Meeting approved authorization to issue debt for a number of different capital projects, have since issued the debt and when the Town went out to market the interest rate , we secured one better than anticipated . The Town received premiums on the issuances that remain in a separate account, looking to take the balances and direct them to the road capital bond project, the account balance is $ 5 . 75M out of the initial $ 10M authorized by Town Meeting . Significant projects that have been identified in the Pavement Management Plan that was presented to the Select Board . Selectperson Chatelain moved to recommend approval of Article 13 for Annual Town Meeting 2022 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No The next three articles are all typically consent calendar articles for Town Meeting . f. ATM Article 14 : Special Revenue Fund : Cable Franchise Fee • Recently renewed our license agreement contract with Comcast for another 10-year term , negotiated some terms more favorable to the Town . We have maxed out on operating expenses directed to the Town by Comcast . Typical expenditures for BGTV and for Lower Cape TV and any associated capital cost are paid from this account . Proposing to transfer 3 $ 200k for FY23 based on what is available from prior appropriates and what their annual expenditures are . Selectperson Chatelain moved to recommend approval of Article 14 for Annual Town Meeting 2022 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No I i g . ATM Article 15 : Acceptance of Grants & Gifts 1 Selectperson Chatelain moved to recommend approval of Article 15 for Annual Town Meeting 2022 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0 - No I i l BoS 03 . 07 . 2022 www . brewster- ma . gov Page 4 of 7 I 4 I i Town of , Brewster Office of: F ° hof F� 9, Select Board Main 2198 Man Street Town Administrator 3 _ Brewster, MA 026314898 ° _ v, Phone : (508) 896-3701 Fax : (508) 896 -8089 FOOHPORN,too too h . ATM Article 16 : Repair & Resurface of Town Roads - Chapter 90 Funds For the Town to accept annual appropriation made by the State based on a formula looking at road miles of public way per Town . Typically, the State appropriates $ 200M to cities and towns, if this remains the same, we will receive between $ 310 -$ 3151< to be used on local road projects . There is a possibility that the Town will receive an additional one -time infusion on the order of at least $ 150k . Based on the Pavement Management Plan , the analysis recommended appropriating about $ 750k a year on our road projects to maintain the quality of road surface . Selectperson Chatelain moved to recommend approval of Article 16 for Annual Town Meeting 2022 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No Vote to Close Town Meeting Warrant Selectperson Chatelain moved to close Special Town Meeting warrant and Annual Town Meeting warrant for May 2022 . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No Update on Feasibility of Potential Short-term Public Access to Sea Camps Properties ( Select Board FY22 -23 Strategic Plan Goal SC-4) Mr . Lombardi reviewed the memo that is included in the packet stating the importance of providing as much public access to the Sea Camp properties as possible and reasonable . Over the past few months, the Town has identified what is feasible in terms of finances, logistics and staffing for this summer at the Bay parcel . The focus has been on opening beach access for residents this summer, a plan has been developed with key departments . We are looking to open the beach by July 1, 2022 and will be repurposing the existing tennis courts to allow for parking of 50 vehicles . The Town has hired Coastal Engineering to design and permit the project, which includes extending the existing access road down to the tennis courts . Once the plans are finalized , they will be shared . There will be multiple hearings with the Conservation Commission , which should wrap up in early May, giving 7 weeks to get the work done . The Town feels we are making the right I investments at relatively low costs to provide access to our residents . Mr . Lombardi noted that the Town is 3 planning on using up to $ 150k of direct ARPA allocated funds to cover the one-time capital costs associated with this and to run the program . The Recreation Department will hire new seasonal employees for the resident only beach parking . The parking lot will be open 7 days a week from Sam — 8pm for July and August, no one will be permitted after bpm , for risk and liability purpose we want to make sure the parking lot is j empty by 8pm . The Town plans to host several events on the Bay property this summer, the Recreation Department will be taking the lead on these events . Events will include multiple movie nights, Brewster band performances and i i BoS 03 . 07 . 2022 www . brewster-ma . gov Page 5 of 7 3 i 1 a \\ ��o �P I uW i / / Town of- Brewster Office of: p� E`° �"e9F9 �'% Select Board s � 2198 Main Street Town Administrator 3 a = Brewster, MA 02631 - 1898 _ o Phone : (508) 896 -3701 Fax : ( 508) 896 - 8089 11 lilt a Touch -a Truck event . Details will be coming soon . Mr . Lombardi noted that the swimming pool will not be available for use this summer based on several considerations, we are hopeful for summer of 2023 . Selectperson Hoffmann asked is there a way for walk ins or bikers ( and a place for a bike rack) who can prove residency to use the beach ? Mr . Lombardi responded that details would need to be worked out but doesn ' t think there would be an issue allowing walkers and bikers . Notification of Underpass Road Gas Main Replacement Project ( Spring 2022 ) - Griffin Ryder, DPW Director It was noted that Underpass Road was paved about five years ago and that MA DOT has a five -year moratorium on cutting a road after it has been paved . Mr . Ryder provided details of project which include : • National Grid and NEUCO submitted a cross alter permit in December and for the past couple of months have been working out the details of the permit . • The gas company considers this a safety project, the pipe that exists has been in place since the mid - 80s and is made of plastic . There are issues with this type of pipe and there have been leaks . • About a 2 - month project and looking to start on March 14, 2022 • The gas company sent out notification to their customers, the Town also notified everyone along the corridor, those on Yankee Drive, and the condominium on Snow Road . There has been communication with the Chamber of Commerce, the Stony Brook School , and Kings Landing Development . • The entire western lane from curb to center line will be re - paved . The imprinted crosswalks will be redone in their entirety, Mr . Ryder pointed to the list of permit conditions that are located on page 150 of the public packet . He will be working closely with the Police Chief on traffic situations ( details, detours, etc . ) as the project gets underway . He will also coordinate the bike trail crossing section when the project is at that location . 3 Selectperson Whitney asked if the gas company has notified the Town of any other locations that use the plastic piping ? Mr . Ryder noted he knows this is not the case on Millstone , but will continue to work with the gas company to get confirmation if there are other locations . i Update on Dog Park Project Department of Public Works Director Griffin Ryder provided the following updates on the Brewster Dog Park site . Noting that there has been a little delay with the winter weather, but it is currently picking back up . The park is in good shape, the DPW has helped with a lot of the projects at the site and coordination with the contractor . Mr . Ryder offered the following : • Topcoat of paving still needs to be completed « • Each dog area has been cleared and the perimeter base is down for the walkways • The fence posts are 95 % installed • The DPW has done some clean up on the outside of the park as well and is coordinating the landscaping and irrigation . j BoS 03 . 07 . 2022 www . brewster-ma . gov Page 6 of 7 i // \\ � .� � Fws � �/ ®W11 ® f ' Brewster Offsceof: @� o 'o' "e Select Board 2 2198 Main Street Town Administrator 3 p = Brewster, MA 02631 - 1898 o CO Phone : (508) 896 -3701 Fax : (508) 896 -8089 FF SRP • The water elements are being finalized , noting that the Water Department has been great to work with and running water lines . • Water bottle filling station and misting hydrants need to be installed . • Friends of Brewster Dog Park are looking to install a shed that needs to be coordinated . Message boards, signage, and trash receptables all need to be finalized . Mr . Lombardi added , the Saturday May 211t date is a place holder for now . Will get word out to everyone about a formal ribbon cutting ceremony . For Your Information : No Comments Matters Not Reasonably Anticipated by the Chair : None Questions from the Media : None Next Meetings : March 14, March 21, April 4, April 25 , May 9, and May 23 , 2022 Adjournment Selectperson Chatelain moved to adjourn at 7 : 21pm . Selectperson Hoffmann second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain - yes, Selectperson Hoffmann -yes, Selectperson Whitney-yes, Chair Bingham -yes . The Board vote was 5 -Yes, 0- No . a i Respectfully submitted by Erika Mawn , Executive Assistant 03 / 22 / 2022 iFdAlOord 9 6AOG o eLGt-, n Approved : Signed : Date Selectperson Chatelain , Clerk of the Select Board Accompanying Documents in Packet : Agenda, TA Report, Consent Agenda, Planning Board Application , Update on Short-term Public Access to Sea Camps Properties Documents, Underpass Road Gas Main Replacement Project documents, Dog Park Project memo, FYI documents . ' I r i 1 i i BoS 03 . 07 . 2022 www . brewster- ma . gov Page 7 of 7 j l