HomeMy Public PortalAbout196-2022 - Sanitation - Commonwealth Engineers - Roundbarn Road AGREEMENT
THIS AGREEMENT made and entered into this 141 day of b /►1 w ,2022,and referred
to as Contract No. 196-2022 by and between the City of Richmond, Indiana, a municipal
corporation acting by and through its Board of Sanitary Commissioners(referred to as the"City"),
and Commonwealth Engineers, Inc., 7256 Company Drive, Indianapolis, IN 46237 (hereinafter
referred to as the"Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor for the work described on Exhibit "A" attached hereto, which is
Contractor's proposal to the work described herein,with such work generally being related to the
Round Barn Interceptor Improvements, which includes the component entitled"Project B"shown
in Figure 1 of Exhibit "A". These services shall consist of professional engineering services
associated with the scope of services set forth within Exhibit "A"; however, shall exclude
construction engineering services. Contractor shall serve as City's professional representative for
the Project,and provide professional engineering consultation and advice,furnish civil engineering
services and other customary services incidental thereto.
Should any provisions,terms, or conditions contained in any of the documents attached hereto and
incorporated by reference herein as Exhibits, conflict with any of the provisions, terms, or
conditions of this Agreement,this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified. Contractor shall submit statements or bills monthly.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or warranties;
2. The City is in receipt of any required affidavit(s) signed by Contractor in accordance with
I.C. § 22-5-1.7-11(a)(2);and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the
City of Richmond. The Contractor shall provide,at its own expense,competent supervision of the
work.
SECTION III. COMPENSATION
City shall pay Contractor at the rates indicated in Exhibit "A". Specifically, City shall not be
required to exceed paying the sum of Seven Hundred Ninety Thousand Eight Hundred Seventy-
Four Dollars and 00/100($790,874;4499.00)for the total project cost.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by all of the parties hereto.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part,for cause, at any time by giving at least thirty(30)days written notice specifying the effective
date and the reasons for termination which shall include but are not be limited to the following:
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a. failure,for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report,other work product,or advice,whether oral or written,by the
Contractor to the City that is incorrect, incomplete,or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
This Agreement may also be terminated by either the City or the Contractor, in whole or in part,
by mutual Agreement setting forth the reasons for such termination, the effective date, and in the
case of partial termination,the portion to be terminated.
This Agreement may also be terminated by either the City or the Contractor, without cause, by
giving at least thirty(30) days written notice to the other party.
In the event of termination of this Agreement, the City shall be required to make payment for all
work performed prior to the date this Agreement is terminated, but shall be relieved of any other
responsibility herein.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person
or property or any other claims which may arise from the Contractor's conduct or performance of
this Agreement, either intentionally or negligently; provided, however, that nothing contained in
this Agreement shall be construed as rendering the Contractor liable for acts of the City,its officers,
agents,or employees. Contractor shall as a prerequisite to this Agreement,purchase and thereafter
maintain such insurance as will protect it from the claims set forth below which may arise out of
or result from the Contractor's operations under this Agreement, whether such operations by the
Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of them,
or by anyone for whose acts the Contractor may be held responsible.
Coverage Limits
A. Worker's Compensation& Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
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Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$1,000,000 aggregate
F. Malpractice/Errors &Omissions Insurance $1,000,000 each occurrence
$2,000,000 aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM
REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall provide
to the City its signed Affidavit affirming that Contractor does not knowingly employ an
unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates
IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30)
days after the City notifies the Contractor of the violation. If Contractor fails to remedy the
violation within the thirty (30) day period provided above, the City shall consider the
Contractor to be in breach of this Agreement and this Agreement will be terminated. If the
City determines that terminating this Agreement would be detrimental to the public interest or
public property,the City may allow this Agreement to remain in effect until the City procures
a new contractor. If this Agreement is terminated under this section,then pursuant to IC 22-5-
1.7-13 (c)the Contractor will remain liable to the City for actual damages.
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not
engaged in investment activities in Iran. In the event Board determines during the course
of this Agreement that this certification is no longer valid,Board shall notify Contractor in
writing of said determination and shall give contractor ninety (90) days within which to
respond to the written notice. In the event Contractor fails to demonstrate to the Board that
the Contractor has ceased investment activities in Iran within ninety (90) days after the
written notice is given to the Contractor,the Board may proceed with any remedies it may
have pursuant to IC 5-22-16.5. In the event the Board determines during the course of this
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Agreement that this certification is no longer valid and said determination is not refuted by
Contractor in the manner set forth in IC 5-22-16.5,the Board reserves the right to consider
the Contractor to be in breach of this Agreement and terminate the agreement upon the
expiration of the ninety(90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting
on behalf of Contractor or any sub-contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire,tenure,terms,conditions or privileges of employment or any matter directly
or indirectly related to employment, because of race, religion, color, sex, disability,
national origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees:
1. That in the hiring of employees for the performance of work under this Agreement
of any subcontract hereunder, Contractor, any subcontractor, or any person acting
on behalf of Contractor or any sub-contractor, shall not discriminate by reason of
race,religion,color,sex,national origin or ancestry against any citizen of the State
of Indiana who is qualified and available to perform the work to which the
employment relates;
2. That Contractor, any sub-contractor, or any person action on behalf of Contractor
or any sub-contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race,religion, color,sex,national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money due
or to become due hereunder may be forfeited, for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance of
its obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its
rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be
binding upon the parties, their successors and assigns. This document constitutes the entire
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Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any previous
discussion, negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts,each of which shall be an
original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement,Contractor is estopped from bringing suit or any other action
in any alternative forum,venue,or in front of any other tribunal,court,or administrative body other
than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor
may have to bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises,this Agreement shall be construed as if drafted jointly by the parties, and no presumption or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of
the provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of
the day and year first written above, although signatures may be affixed on different dates.
[Remainder of this Page Intentionally Left Blank. Signatures to Follow on Page Six]
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"CITY" "CONTRACTOR"
The City of Richmond, Indiana, by and Commonwealth Engineers, Inc.
through its Board of Sanitary
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�__i, COMMONWEALTH'
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A wealth!re
sources to master a goal.
August 1, 2022
Mr. Elijah D.Welch, P.E.
District Engineer
Richmond Sanitary District
City of Richmond
2380 Liberty Avenue
Richmond, Indiana 47374
RE: Round Barn Interceptor Improvements Project
Final Design, Field Work, Permitting,Bidding,and Construction Engineering Services
Dear Mr.Welch:
Based on our attached anticipated scope of services, Commonwealth Engineers (CEI) has prepared a fee estimate
for your review and use for the Round Barn Interceptor Improvements Project. The proposed scope of services
and fee estimate have been assembled assuming CEI provides final design, field work, permitting, bidding, and
construction engineering services for the project with the assistance of the specialized sub-consultant, SME for
geotechnical engineering services. Commonwealth has a successful, long-standing partnership with SME. The
Project involves approximately 3,200-LF of 48-inch gravity sewer to increase the capacity of the downstream
portion of the Round Barn Interceptor to remain compliant with the Richmond Sanitary District's Combined Sewer
Overflow (CSO) Long Term Control Plan (LTCP). A significant portion of the sewer will be very deep requiring
specialized geotechnical design, whereby it is anticipated that approximately% of the sewer construction will be
trenchless tunneling and%will be open cut.
CEI has estimated a total project cost of$900,508 based upon our man-hour projections and anticipated project
costs. The following is a breakdown of the estimated fees for your consideration.
Final Design $560,951 (Lump Sum)
Field Work& Easement Descriptions $ 153,313 (Hourly)
Permits $ 13,044 (Lump Sum)
Bidding& Negotiating $43,566 (Hourly)
Construction Engineering $ 109,634 (Hourly)
Owner Authorized Allowance $ 20,000 (Hourly)
Total Project Cost $900,508
To provide assurance that the proposed fees align with industry standards in the field of water and wastewater
engineering, below are several checks.
• Typical engineering design fees (excluding permits, field work, bidding, construction engineering, and
inspection) range from 6 to 10% of the construction cost estimate. Below is a summary of the
construction cost estimates followed by the calculation for the design fee percentage.
o Construction Cost Estimate=$8,708,300
o Design Fee Percentage=(100)($560,951)/($8,708,300)=6.44%
EXHIBIT'A'PAGE 1 of 16
• Typical construction engineering design fees range from 1 to 5% of the construction cost estimate
depending on the complexity of the project and amount of work that the Owner is willing to take on
during construction. Similar to past projects, it is assumed that the District (a) will provide on-site
resident project representatives (RPR) services, (b) will take lead on reviewing less complex submittals
and requests for information, and (c) will review and recommend the Contractor's quantities and pay
requests. Below is a summary of the construction cost estimate followed by the calculation for the
construction engineering fee percentage.
o Construction Cost Estimate $8,708,300
o Construction Engineering Fee Percent=(100)($109,634)/($8,708,300)=1.26%
• Geotechnical field work,surveying filed work, and permits vary based on the nature of each project.
Thank you for giving us this opportunity to continue our professional relationship with the Richmond Sanitary
District. Should you have any questions, please do not hesitate to call me at(260)494-3223.
Sincerely,
COMMONWEALTH ENGINEERS,INC.
Brian Desharnais, Ph.D., P.E.
bdesharnais@contactcei.com
Enclosures: Project Description, Scope of Services, Schedule, Fee Summary/Clarifications, and Itemized Fee
Breakdown
EXHIBIT'A'PAGE 2 of 16
PART 1 Project Description, Scope of Services, and Schedule
Round Barn Interceptor Improvements Project
Richmond Sanitary District
GENERAL:
Commonwealth Engineers, Inc. (ENGINEER) shall provide the Richmond Sanitary District (OWNER)
with professional engineering services to which this scope of services applies. These services include
serving as the District's professional representative for the Project, providing professional engineering
consultation and advice, furnishing civil engineering services, and other customary services incidental
thereto.
PROJECT DESCRIPTION:
The following scope of services has been assembled assuming ENGINEER provides final design,
field work, easement descriptions, permits, bidding / negotiating, and construction engineering for the
Round Barn Interceptor Improvements, which includes the component entitled "Project B" shown in
Figure 1. The project consists of approximately 3,200-LF of 48-inch gravity sewer to increase the
capacity of the downstream portion of the Round Barn Interceptor to remain compliant with the
Richmond Sanitary District's CSO LTCP. A significant portion of the sewer will be very deep requiring
specialized geotechnical design, whereby it is anticipated that approximately % of the sewer
construction will be trenchless tunneling and %will be open cut.
SCOPE OF SERVICES:
1.0 Meetings, Project Management and Quality Assurance/Quality Control
1.1 Kickoff Meeting: Prepare for and hold kickoff meeting with the OWNER to confirm
scope, work plan, lines of communication, and schedule. The kickoff meeting will be
held during the data collection phase of the project. Prepare and distribute meeting
notes.
1.2 50% Design Meeting: Prepare for and conduct the 50% Design Meeting with the
OWNER. Prepare and distribute meeting notes. Perform a field verification review after
the 50% submittal to make sure field items are properly shown on the drawings or
included in the specifications.
1.3 95% Design Meeting: Prepare for and conduct the 95% Design Meeting with the
OWNER. Prepare and distribute meeting notes. Perform a field verification review after
the 95% submittal to make sure field items are properly shown on the drawings or
included in the specifications.
1.4 Virtual Meetings: Prepare for and conduct up to four (4) Virtual Meetings with the
OWNER. Prepare and distribute meeting notes.
1.5 Protect Management: Project management including general correspondence, general
coordination with the design / field work / subconsultant team, invoicing, scheduling,
and budget maintenance.
1.6 50% Submittal QA/QC: Perform QA/QC on 50% submittal.
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EXHIBIT'A'PAGE 3 of 16
1.7 90% Submittal QA/QC: Perform QA/QC on 90% submittal.
1.8 Final Submittal QA/QC: Perform QA/QC on Final submittal.
2.0 50% Design
2.1 Basis of Design Technical Memorandum: Assemble a basis of design for the collection
system improvements. Perform design-level hydraulic, structural, geotechnical, and
other design computations required for new pipes, trenchless design, and structure
modifications. Confirm route and ensure that future collection system improvements
are compatible from a connectivity / constructability standpoint. Perform analyses and
recommendations on sewer materials.
2.2 50% Drawings: Prepare 50% design drawings. The Drawings will generally include
(estimated):
Sheets
Title Sheet 1
Drawing Index 1
General Location Map 1
General Abbreviations, Symbols, Legends, and Notes 1
General Location Plan and Survey Control 3
Existing and New Structure Data Tables 1
Demolition and Restoration Plan 10
Utility Plan & Profile 12
Structure Details 6
Access Drive Plan 5
Access Drive Cross Section 5
Erosion Control Plan 6
Geotechnical Design 10
Miscellaneous Details 8
TOTAL 70
2.3 50% Contract Book: Prepare 50% contract book, which includes technical
specifications. Standards and material-type specifications used by the OWNER will be
incorporated in the technical specifications.
2.4 50% Bid Form and Cost Estimate: Prepare a bid form and 50% design cost estimate.
2.5 50% Submittal Assembly: Submit the following to OWNER:
• Geotechnical Report
(PDF and 4 hard copies)
• Basis of Design Technical Memorandum
(PDF and 4 hard copies)
• 50% Full-Size 22"x34" and Half Size 11"x17" Drawings
(PDF and 1 full-size and 4 half-size hard copies)
• 50% Contract Book
(PDF and 4 hard copies)
• 50% Bid Form and Cost Estimate
(PDF and 4 hard copies)
3.0 90% Design
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EXHIBIT'A'PAGE 4 of 16
3.1 90% Drawings: Prepare 90% design drawings.
3.2 90% Contract Book: Prepare 90% contract book, which includes technical
specifications.
3.3 90% Bid Form and Cost Estimate: Prepare a bid form and 90% design cost estimate.
3.4 90% Submittal Assembly: Submit the following to OWNER:
• 90% Full-Size 22"x34" and Half Size 11"x17" Drawings
(PDF and 1 full-size and 4 half-size hard copies)
• 90% Contract Book
(PDF and 4 hard copies)
• 90% Bid Form and Cost Estimate
(PDF and 4 hard copies)
4.0 Final Design
4.1 Final Drawings: Prepare Final design drawings.
4.2 Final Contract Book: Prepare Final contract book, which includes technical
specifications.
4.3 Final Bid Form and Cost Estimate: Prepare a bid form and Final design cost estimate.
4.4 Final Submittal Assembly: Finalize the drawings for bidding. The final bidding
documents will be signed and sealed by the registered Professional Engineer in the
State of Indiana. Final deliverable includes the following:
• Final Certified Full-Size.22"x34"and Half Size 11"x17" Drawings
(PDF and 1 full-size and 4 half-size hard copies)
• Final Certified Contract Book
(PDF and 4 hard copies)
5.0 Field Work& Easement Descriptions
5.1 Geotechnical Field Work: Perform geotechnical investigation and assemble report for
the collection system improvements. It is anticipated that up to 10 bores will be
performed ranging in depth from 15 to 75 feet.
5.2 Field Surveying: Supplement existing field survey data as required to define
topography and surface features: including baselines, horizontal and vertical locations
of underground utilities as provided by the utility companies, apparent property and lot
lines based on the Richmond Geographic Information System. Tie the proposed
Project layout into existing coordinate systems and vertical monuments. Finalize files
for CAD designers.
5.3 Easement Descriptions: Prepare up to 10 easement descriptions (permanent or
temporary).
6.0 Permits
6.1 IDEM Construction Permit: Prepare and submit IDEM Construction Permit.
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EXHIBIT'A'PAGE 5 of 16
6.2 SWPP & Indiana General Erosion Control Permit: Prepare and submit Erosion Control
Permit and Stormwater Pollution Prevention Plan (SWPP).
7.0 Bidding & Negotiating
7.1 Pre-Bid Meeting: Prepare and lead a pre-bid meeting and prepare meeting notes.
7.2 Contractor Questions and Addendums: Respond to Contractors' questions and prepare
and certify addendums.
7.3 Certified Bid Tabulation: Review and evaluate the bids and certify the bid tabulation.
8.0 Construction Engineering
The ENGINEER shall assist the OWNER during the construction of this Project. It is assumed
that the OWNER (a) will provide on-site resident project representatives (RPR) services, (b)
will take lead on reviewing simpler submittals and requests for information, and (c) will review
and recommend the Contractor's quantities and pay requests. The ENGINEER shall perform
the following activities on an OWNER defined as-needed basis:
8.1 Pre-Construction Meeting: Prepare for and attend the pre-construction meeting.
8.2 Construction Engineering Assistance: Assist OWNER with reviewing select record
drawings, request for information, and change orders. Answer engineering related
questions as they pertain to the plan and specifications throughout the construction of
the Project. Site visits as needed.
9.0 Owner Authorized Allowance
9.1 Owner Authorized Allowance: For additional work authorized by the OWNER and
beyond the above scope of work, such as the optional additional services listed below.
OPTIONAL ADDITIONAL SERVICES (Not included in proposed fee):
Upon separate written authorization by OWNER and after approval of negotiated fees, ENGINEER
can provide additional service such as those listed below.
• Issue the project in multiple phases.
• Additional permitting beyond the scoped permits.
• Additional bidding and construction engineering beyond the hourly budget.
• Contaminated soil testing and /or groundwater monitoring.
• Subsurface utility engineering.
• Wetland delineation and tree inventory survey.
• Wetland mitigation and/or restoration plans.
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EXHIBIT'A'PAGE 6 of 16
• Phase I environmental assessment.
• Additional workshops, meetings, or site visits.
• Conformed to contract drawings.
• Record drawings.
• Resident project representative inspection.
• Post construction monitoring.
• Green/sustainable infrastructure design.
• Regulatory coordination beyond the scope, such as CSO LTCP updates and coordination with
IDEM.
• Wage monitoring of contractor during construction.
• Archaeological investigation and monitoring.
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EXHIBIT'A'PAGE 7 of 16
ESTIMATED SCHEDULE:
The Project will be completed under the tentative milestones shown below. This tentative schedule is
based on receiving a Notice to Proceed in September 2022 and receiving prompt review and
approvals from the OWNER.
ITEM TENTATIVE DATE
Kickoff Workshop September 2022
Surveying and Geotechnical Field Work September— December 2022
50% Design Services September— February 2023
50% Review Workshop March 2023
95% Design Services & Easement Descriptions March—July 2023
95% Design Review Workshop August 2023
Final Detailed Design Services and Permitting August—December 2023
Bidding Phase January—February 2024
Contract Award March 2024
Construction Engineering Phase April 2024—March 2025
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EXHIBIT'A PAGE 8 of 16
PART 2 Fee Summary and Clarifications
Round Barn Interceptor Improvements
Richmond Sanitary District
FEE SUMMARY:
TASK FEE
Final Design (Tasks 1 —4) $ 560,951 (Lump Sum)
Field Work& Easement Descriptions (Task 5) $ 153,313 (Hourly)
Permits (Task 6) $ 13,044 (Lump Sum)
Bidding & Negotiating(Task 7) $ 43,566 (Hourly)
Construction Engineering (Task 8) $ 109,634 (Hourly)
Owner Authorized Allowance (Task 9) $ 20,000 (Hourly)
Grand Total $ 900,508
FEE CLARIFICATIONS:
The following clarifications pertain to the fee structure (i.e. lump sum or hourly) for scope items
described above in Part 1.
1.0 Lump Sum - Clarifications
1.1 ENGINEER may alter the distribution of compensation between individual tasks noted
herein to be consistent with services actually rendered but shall not exceed the total
Lump Sum amount unless approved in writing by the OWNER.
1.2 The Lump Sum includes compensation for ENGINEER's services and services of
ENGINEER's Sub-Consultants, if any. Appropriate amounts have been incorporated in
the Lump Sum to account for labor, overhead, profit, and Reimbursable Expenses.
1.3 The portion of the Lump Sum amount billed for ENGINEER's services will be based
upon ENGINEER's estimate of the percentage of the total services actually completed
during the billing period.
2.0 Standard Hourly Rates -Clarifications
2.1 ENGINEER may alter the distribution of compensation between individual tasks of the
work noted herein to be consistent with services actually rendered but shall not exceed
the total estimated compensation amount unless approved in writing by OWNER.
2.2 The total estimated compensation for ENGINEER's services included in the breakdown
by tasks incorporates all labor, overhead, profit, Reimbursable Expenses and
ENGINEER's Sub-Consultants' charges.
2.3 The amounts billed for ENGINEER's services will be based on the cumulative hours
charged to the Project during the billing period by each class of ENGINEER's employees
times Standard Hourly Rates for each applicable billing class, plus Reimbursable
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EXHIBIT'A PAGE 9 of 16
Expenses and ENGINEER's Sub-Consultants' charges. Standard Hourly Rates are
subject to change on July 1 of each year.
3.0 Additional Services -Clarifications
3.1 Additional service provided by ENGINEER can be provided based on the Standard
Hourly Rates listed in Part 2, 4.0. Standard Hourly Rates are subject to change on July 1
of each year.
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EXHIBIT'A'PAGE 10 of 16
4.0 Employee Billing Rate Schedule
COMMONWEALTH ENGINEERS, INC.
STANDARD HOURLY RATES AND REIMBURSABLE EXPENSES SCHEDULE
July 1,2022-June 30,2023
Billing Class Rate Per Hour Billing Class Rate Per Hour
Principal III $ 112.20 Environmental Compliance Manager $ 55.29
Principal II $ 102.94 Compliance Specialist $ 30.94
Principal I $ 94.10 Environmental Scientist $ 30.94
Project Manager IV $ 93.13 Construction Manager $ 57.70
Project Manager III $ .87.13
Project Manager II $ 71.06 Resident Project Representative IV $ 45.99
Project Manager I $ 63.97 Resident Project Representative III $ 38.83
Resident Project Representative II $ 35.04
Senior Electrical Engineer $ 87.13 Resident Project Representative I $ 31.25
Senior Process Engineer S. 76.46 Clerical III $ 37.88
Clerical II $ 29.22
Project Engineer IV $ 72.35 Clerical I $ 21.43
Project Engineer III $ 57.98
Project Engineer II $ 54.64 Reproduction Processor $ 26.79
Project Engineer I $ 50.67
Trainee $ 20.82
Engineering Intern III $ 45.04
Engineering Intern II $ 42.36 CADD Specialist IV $ 44.07
Engineering Intern I $ 38.20 CADD Specialist III $ 40.03
CADD Specialist II $ 34.23
CADD Specialist I $ 27.41
Designer IV $. 55.39
Designer Ill $ 50.83 Chief Technology Officer $ 63.38
Designer II . $ 46.34 IT Tech $ 30.59
Designer I $ 37.40 Multimedia Coordinator .$ 50.40
Survey Manager $ 60.00
Operations Specialist $ 45.30 Surveyor $ 47.25
Project Surveyor $ 42.10
Grants Manager $ 57.67 Field Technician $ 36.12
In order to arrive at the total billing rate, the above direct payroll rates shall be multiplied by factors of
44.3119%and 96.4286%to account for payroll and general overhead costs respectively. In addition,a 15%
profit level is then added to arrive at total labor costs. This is a total multiplier factor of 3.2599 times direct
payroll rates.
Reimbursable Expenses
1. Travel: Starts at the office and shall be at the then approved rate by the U.S. Internal Revenue
Service.
2. Subsistence and Lodging: Actual Cost
3. Express Charges and Postage,other than first class mail: Actual Cost.
4. Paper Prints: $0.75 per square foot
5. Special Tests and Services of Special Consultants (not used without specific written consent of
Owner): Actual Costs,plus 15%profit.
It is agreed that the Owner will make payment of each invoice presented by Commonwealth within thirty(30)
days from the date of the invoice. Payments received after this time shall be subject to an interest charge of
1%per month:
8/1/2022 Commonwealth Engineers Inc.
EXHIBIT'A'PAGE 11 of 16
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PARK CAPACITY ANALYSIS 4 '
AAPRIL 2022 0‘.........i..4..raii-7‘4"
It..RECYCLE 11R.
Figure 1 -Round Barn Interceptor Improvementsonctrons (iu.ec.tiPorn Costs
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Note: Costs Include Construction andNon-Construction
8/1/2022 Commonwealth Engineers Inc.
EXHIBIT'N PAGE 12 of 16
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