Loading...
HomeMy Public PortalAboutBHP Packet 033122Town of Brewster Housing Partnership 2198 Main St., Brewster, MA 02631 (508) 896-3701 MEETING AGENDA Remote Participation Only Thursday March 31, 2022 at 6:00 PM This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021,. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster- ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592. Webinar ID: 853 9402 2099 Passcode: 301097 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/85394022099?pwd=M2JSaDJWYTZPK1l3eVZPVnVmaTdiUT09 Passcode: 301097 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. Housing Partnership Jillian Douglass Chair Lisa Forhan Clerk Vanessa Greene Ralph Marotti Diane Pansire Sarah Robinson Steve Seaver Asst. Town Administrator Donna Kalinick Housing Coordinator Jill Scalise 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Recording Statement 5.Housing Production Plan Update and Discussion – Judi Barrett & Alexis Lanzillotta, Barrett Planning Group a.Update on Needs Assessment including Survey & Small Group Meetings/Feedback b.‘Community Conversations’ Report c.April 28th Virtual Communty Meeting Planning and Outreach Strategy 6.Discussion and possible vote on virtual, in-person, or hybrid meeting format for April and May meetings. 7.Updates from Liaisons a. Affordable Housing Trust i. Request for Proposal to Develop Housing b. Community Preservation Committee c. Brewster Housing Coalition 8.For Your Information/Correspondence 9.Matters Not Reasonably Anticipated by the Chair 10.Minutes of the March 10, 2022 Housing Partnership Meeting 11.Schedule Next Meeting 12.Adjournment Date Posted: Date Revised:Received by Town Clerk: 03/28/2022 Brewster Housing Production Plan COMMUNITY ENGAGEMENT PLAN This Community Engagement Plan is an internal working document used by the consultant team, Housing Partnership, and Town staff to guide public outreach and communications in coordination with major project milestones for the Housing Production Plan. Key Project Information Timeline January 2022 through June 2022 Staff Contact Jill Scalise jwertz-scalise@brewster-ma.gov Advisory Committee Housing Partnership Consultants Barrett Planning Group LLC Judi Barrett; judi@barrettplanningllc.com Alexis Lanzillotta; alexis@barrettplanningllc.com Gregory Zapata; gregory@barrettplanningllc.com General Project Timeline February 2022 March 2022 April 2022 May 2022 June 2022 Mobilization Kickoff Meeting xxxx Housing Needs Assessment Small Group Interviews xxxx Online Survey xxxx xxxx Draft Needs Assessment xxxx xxxx Goals & Strategies Focus Groups xxxx Community Meeting xxxx Draft Goals & Strategies xxxx Final Steps Final Draft HPP to Town xxxx Joint Meetings xxxx xxxx Final Plan Submission Project Completion: June 30, 2022 xxxx Brewster Housing Production Plan Revised Community Engagement Plan February 18, 2022 2 Community Engagement Overview STAFF KICKOFF MEETING P Timeline: February 3, 2022 HOUSING PARTNERSHIP MEETING #1 P Timeline: February 10, 2022 During this first committee meeting, we will: ● Discuss the Housing Partnership’s charge ● Review project timeline ● Determine an outreach plan for interviews ● Review proposed questions for online survey SMALL GROUP INTERVIEWS ¨ Timeline: Late February BPG suggests inviting the following to small group interviews during time slots offered over the course of two days. While we propose doing mixed groups for these small interviews, we welcome feedback about whether there any parties listed below who should have their own timeslot. • Residents currently living in affordable housing • Housing developers and property managers • Members of the Affordable Housing Trust and Housing Partnership • Members of other Town boards, committees, and commissions • Housing Authority members and staff • Schools • Social service organizations • Faith-based community leaders • Organizations serving low-income and minority clientele • Chamber of Commerce • Others? In addition, BPG may reach out separately to: • Community Development Partnership • Housing Assistance Corporation of Cape Cod • HOME Advisory Council • Others? ONLINE SURVEY ¨ Timeline: Late February-Early March BPG will host an online survey using Qualtrics software. We will look to the Housing Partnership and the Town for assistance circulating this survey. Brewster Housing Production Plan Revised Community Engagement Plan February 18, 2022 3 HOUSING PARTNERSHIP MEETING #2 ¨ Timeline: March 2022 During this meeting, we propose to: • Discuss findings from the survey and small group interviews • Review preliminary data from the Needs Assessment • Discuss plans for the community meeting tentatively planned for April NEEDS ASSESSMENT FOCUS GROUPS ¨ Timeline: Mid-April 2022 BPG suggests inviting knowledgeable stakeholders to focus groups over several offered timeslots. The purpose of the focus groups will be to explore barriers and constraints to affordable housing as identified in the Needs Assessment, as well as potential opportunities to reduce or eliminate those constraints. This will enable us to formulate draft qualitative goals for the Housing Production Plan. HOUSING PARTNERSHIP MEETING #3 ¨ Timeline: April 2022 During this meeting, we propose to: • Discuss the draft Needs Assessment • Begin exploring possible Goals and Strategies • Finalize plans for the community meeting tentatively planned for April OR respond to the community meeting depending on scheduling COMMUNITY MEETING ¨ Timeline: Mid-to-Late April 2022 We will design, prepare for, and lead a community-wide discussion meeting during which we propose to: • Present key findings from the survey, small group interviews, focus groups, and Housing Needs Assessment • Provide opportunities to share feedback relating to housing needs, barriers, and opportunities • Engage participants in a discussion about HPP goals and potential strategies that meet DHCD criteria and address the Town’s housing needs We also suggest offering both in-person and remote participation, and we are routinely following up in-person community forums with a parallel experience using Zoom, Miro, and other tools. Depending on the Town’s technology resources, we could plan an in-person meeting alongside a coordinated virtual meeting or an “open house” engagement with Miro or Zoom. HOUSING PARTNERSHIP MEETING #4 ¨ Timeline: May 2022 Depending on the Housing Partnership’s schedule, this meeting may not align with the plans for a May joint meeting with the Planning Board and Select Board. However, if we meet during May, we propose to: Brewster Housing Production Plan Revised Community Engagement Plan February 18, 2022 4 • Review community input gathered thus far • Finalize draft Goals and Strategies JOINT MEETING FOR DRAFT DISCUSSION ¨ Timeline: May 2022 Following a review period of the Draft Housing Production Plan, we will facilitate a joint meeting coordinated by the Town with the Brewster Housing Partnership, Planning Board, and Select Board. We will use input provided during this meeting to provide any necessary changes to the draft HPP. HEARING AND TOWN-WIDE DISCUSSION MEETING ¨ Timeline: May or June 2022 Upon completion of revisions that result from the joint meeting, we will circulate a revised draft HPP. Following a reasonable period for public review of the draft, we will present at a public hearing and welcome feedback from participating members of the community. We will then review public comments received with the Town to consider necessary revisions to the HPP and finalize the plan. JOINT MEETING FOR PLAN ADOPTION ¨ Timeline: June 2022 Once comments have been reviewed and addressed, we will compile the final plan document and participate in a joint meeting with the Select Board and Planning Board to present the final plan for adoption by the Town.1 1 A previous draft of this engagement plan referenced a joint meeting of the Select Board, Planning Board, and Conservation Commission, as 760 CMR 56.03(4) calls for the adoption of an HPP by “the municipality’s planning board, conservation commission, and its select board….” However, DHCD Housing Production Plan Guidelines (most recently updated in 2020) require that the plan be accompanied by a letter stating the document was adopted by “the municipal planning board and select board or city council,” omitting the requirement for the Conservation Commission to adopt the plan. As such, this version of the engagement plan just references the Planning Board and Select Board adopting the plan, although the Conservation Commission and other Town bodies will be consulted during this process. To access this survey, visit www.tinyurl.com/BrewsterHPP or scan the QR code below. Paper copies of the survey areavailable at the Town Hall, theCouncil on Aging, and BrewsterLadies Library.HOUSING NEEDS SURVEYOPEN THROUGH 03/31/2022TheHousingPartnershipinvitesyoutoparticipateinahousingneedssurveytoinformtheTown’s Housing Production Plan update.This planwillhelpguidepolicydecisionsoverthenextfiveyearsbyidentifyinghousingneedsandissuesinBrewsterandrecommendingwaystoaddressthem.Your participation will help to ensure that the planrepresentstheprioritiesandconcernsofyourcommunity.If you havequestionsabouttheHousingProductionPlan,contact either Jill Scalise,Housing Director,at 508-896-3701 x1169,or jscalise@brewster-ma.gov,or Donna Kalinick,Assistant Town Administrator,at 508-896-3701x1130,or dkalinick@brewster-ma.gov. To access this survey, visit tinyurl.com/BrewsterHPP or scan the QR code below. Paper copies of the survey are available at the Town Hall, the Council on Aging, and Brewster Ladies Library. HOUSING NEEDS SURVEY OPEN THROUGH 03/31/2022 The Housing Partnership invites you to participate in a housing needs survey to inform the Town’s Housing Production Plan update.This plan will help guide policy decisions over the next five years by identifying housing needs and issues in Brewster and recommending ways to address them.Your participation will help to ensure that the plan represents the priorities and concerns of your community.If you have questions about the Housing Production Plan,contact either Jill Scalise, Housing Director,at 508-896-3701 x1169,or jscalise@brewster-ma.gov, or Donna Kalinick,Assistant Town Administrator,at 508-896-3701 x1130,or dkalinick@brewster-ma.gov. HPP Survey Invitation Email List: • Housing Partnership • Housing Trust • Planning Board (Lynn) • Select Board (Erika, Peter, & Cindy) • Conservation Commission (Noelle) • Community Preservation Committee (Faythe & Beth) • Vision Planning Committee (Ellen) • ZBA (Ellen) • COA staff & Board Denise Rego drego@brewster-ma.gov ; Brenda Locke blocke@brewster- ma.gov ; Debra Johnson djohnson@brewster-ma.gov ; Lauren Zeller lzeller@brewster-ma.gov ; anevins anevins@verizon.net ; Laura Usher laura.usher@raveis.com • Housing Authority Board, staff & request to share with interested residents- BHA Director Director@BrewsterHousing.org ; AssistDirector@BrewsterHousing.org • Finance Committee- Pete Dahl pdahl@brewster-ma.gov • Chamber of Commerce & request to share with members and workers kyle@brewster- capecod.com • Realtors and request to share aharbeck@kinlingrover.com • Wells Court management & request to share with interested residents Claire Gonet cgonet@firstrealtymgt.com • King’s Landing management & request to share with interested residents Jacquelyn Linehan (jlinehan@poahcommunities.com) • Faith Community: 'Alan Wilmot' wingchaps@gmail.com ; 'BBC' bbc@brewsterbaptistchurch.org ; ccbac@comcast.net ; capecovenantchurch@comcast.net ; cove@firstparishbrewster.org ; northsideumc.office@gmail.com ; ourladyofthecapebrewster@gmail.com ; capecodlutheran@icloud.com • Brewster Housing Coalition- Amanda Bebrin brewsterhousingcoalition@gmail.com ; Mallory Kender mallorykender@gmail.com ; jill douglass tawktame@hotmail.com • Brewster Conservation Trust amy@brewsterconservationtrust.org tino@brewsterconservationtrust.org • Chief Moran • Chief Eldredge • Griffin Ryder, DPW • Mike Gradone, Rec • Principal Gauley Keith Gauley gauleyk@nausetschools.org ; joya@nausetschools.org • David Rost, Nauset Youth Alliance drost@nausetyouthalliance.org • Brewster PTO brewsterpto@yahoo.com • Anne McManus, Latham amcmanus@lathamcenters.org • Ocean Edge, Director of Human Resources katie.ranson@oceanedge.com • Homeless Prevention Council Hadley Luddy hadley@hpccapecod.org ; Maggi Flanagan maggi@hpccapecod.org • Lower Cape Outreach Council: Larry Marsland lmarsland@lcoutreach.org ; Katherine Wibby coo@lcoutreach.org • Community Development Partnership Andrea Aldana andrea@capecdp.org ; Pelinda Deegan pelinda@capecdp.org • Human Services Committee ( Sean Parker sean@seanparker.us) • Brewster School Committee (Dave Telman- dtelman@comcast.net) • Brewster Assoc. of part time residents (Ed Goldman, ejgoldman2@gmail.com) • BCN- steeringcommittee@brewstercommunitynetwork.org • Human Services Committee ( Sean Parker sean@seanparker.us) • Brewster School Committee (Dave Telman- telmand@nausetschools.org ) • Brewster Assoc. of part time residents (Ed Goldman, ejgoldman2@gmail.com) • BCN- steeringcommittee@brewstercommunitynetwork.org • Local resident Chris Senie, interested in housing: csenie@senie-law.com PS- Emails also sent to over 60 folks on interest list for rental housing at Brewster Woods & Serenity. Also sent announcement to Rich Eldred. It should be in the Cape Codder on Friday March 25th. Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 1 COMMUNITY CONVERSATIONS KIT Thank you for agreeing to host a community conversation for your friends and neighbors! This kit includes the basic materials you need to conduct your meeting and provide feedback to the Town. If you are missing any materials or have questions, please contact either Jill Scalise, Housing Coordinator, at 508-896-3701 x1169, or jscalise@brewster-ma.gov, or Donna Kalinick, Assistant Town Administrator, at 508-896-3701 x1130, or dkalinick@brewster-ma.gov. MEETING MATERIALS Included in Packet Information for Meeting Host Title Packet Page Number(s) Process Overview 2 Suggested Meeting Outline 3-4 Final Steps for Host 5 Materials for Participants Title Packet Page Number(s) Sheet A: Facilitator & Note-Taker Sign-in Sheet 6 Sheet B: Participants Sign-in Sheet 7 Sheet C: Meeting Agenda 8-9 Sheet D: Brewster Housing Production Plan: Project Overview 10 Sheet E: Participant Worksheets 11-17 Sheet F: Discussion Map 18 Remember to bring enough copies of each sheet for your participants! Additional Items You Will Need • Pens/pencils • Flip chart (or other paper for taking notes), markers, and tape OR computer for typing notes and projector or larger screen for screensharing (e.g., screen sharing to TV or other large monitor participants can easily see) • Return envelope for materials if mailing back to Town Hall Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 2 PROCESS OVERVIEW Group Logistics • The host is responsible for coordinating all aspects of the meeting. • Designate a facilitator and note-taker. The facilitator (who could also be the host) is responsible for keeping the conversation focused and ensuring everyone has a chance to speak. The note-taker takes notes throughout the discussion. • If you host a large meeting, we suggest that you break into groups of 8-12 people and ask for a facilitator and note-taker for each group. • If you do break into groups, please name/number the groups and indicate this on the discussion notes. Procedure Overview 1. Invite • Identify people or groups that you want to invite to your Community Conversation. (Plan on one facilitator for every 8-12 people in a small-group discussion.) • Send the meeting invitation via e-mail or mail or call invitees. 2. Remind • Call and/or e-mail the people you invited 1-2 days before the scheduled meeting. 3. Set up • Select a location where all participants can comfortably sit, ideally in a circle. • Sort copies of meeting materials into sets for participants. • Have enough pens/pencils available. 4. Maintain Sign-in Sheets • Make sure facilitators and note-takers sign in on Sheet A. • Ask attendees to sign in on Sheet B. There is space on Sheet B to ask to be added to a list for future information about the Brewster Housing Production Plan. 5. Facilitate • Lead a small-group discussion, making sure the meeting stays on topic and applicable discussion questions are answered. 6. Return • Collect all materials, including the individual worksheets and feedback sheets from each participant, and make sure each sheet is labeled with the meeting code (see details under “Host Instructions”). • Package them together and return the response packet to the address provided on the return information sheet. Please recycle any unused materials. Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 3 SAMPLE MEETING OUTLINE The meeting outline and instructions below are guidelines for you as facilitator. Welcome & Introductions (10 - 15 Minutes) Who is in the room? Take a few minutes at the beginning of the meeting for introductions. Ask people to tell something about themselves in addition to their name (e.g., how long they have lived in Brewster, any affiliations, their interest in the Brewster Housing Production Plan, etc.) so that everyone gets a better sense of who is participating and why. No need to spend too much time on this activity. What is the purpose of the Community Conversation? Briefly review the information on the meeting agenda and explain the meeting’s purpose: • To increase participation in identifying housing needs in Brewster. • To identify barriers to housing access and choice in Brewster. • To identify opportunities for Brewster to address the Town’s housing needs. • To include as many voices as possible in the Brewster Housing Production Plan process. How will input from the Community Conversations be used? The Housing Partnership, Housing Office, and consultant will use public input to explain housing needs, barriers, and opportunities in the Brewster Housing Production Plan. What is the Brewster Housing Production Plan? Briefly review the Brewster Housing Production Plan one-page overview. What are the guidelines for group discussion? • Suggested discussion guidelines (also included on the Agenda) o Everyone should have an equal opportunity to talk and be heard. o Keep the conversation on topic. o Listen to others and avoid criticizing. o Respect limited time and keep your answers to the point. o Be honest and try to understand other viewpoints. o It’s okay to disagree. o Try not to interrupt the facilitator or other group members. o Cell phones on silent. • Review the suggested discussion guidelines or ask the group to brainstorm guidelines that will help everyone to participate. • Ask if anyone has any questions and if everyone agrees to the discussion guidelines. Clarify as needed and address any concerns. • Ask if the group needs anything else to help stay focused and have an effective meeting. IHand out Sheet C. IHand out Sheet D. Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 4 Discussion Questions (60+ Minutes) Discussion questions should occupy most of the meeting time and take a total of 60-75 minutes (about 10-20 minutes per question depending on how many questions of seven provided you choose to cover). The questions should occupy most of the meeting time. Follow the procedure below for each question: 1. Read the question out loud and ask if anyone needs clarification. 2. Give participants a couple of minutes to think about and list answers on the worksheet for the corresponding question before beginning to go around the group for answers. Participants may fill out the worksheet as individuals or in pairs, whichever they prefer. 3. Ask for a volunteer to start the go-around. Ask for one or two thoughts per person. Then go around the group from that person. It’s okay to pass if a person is not ready when it’s their turn. 4. Once you get around the circle, be sure to go back to anyone who didn’t speak yet and would like an opportunity. After everyone has spoken, go back to anyone who has an additional thought that didn’t come up. 5. During this time, the note-taker should write down each of the thoughts, ideally on a flip chart or large piece of paper taped to the wall so everyone can see. Alternatively, the note-taker can type responses on a computer and project or screenshare onto a larger monitor or TV. The note-taker should strive to use participants’ words rather than edit or change them as much as possible. 6. You – the host – are also a participant and you can share your opinions as an equal member of the discussion, but make sure everyone has a chance to express their opinions. 7. After everyone has had a chance to speak, briefly review all thoughts the group generated. Then, ask the participants to write on their worksheet three thoughts that are most important to them as individuals from among all the thoughts generated during the discussion. Remind them that they can pick thoughts they initially offered or those that other people offered if the discussion changed their perspective at all. NOTE: This is not an attempt to build a group agreement on the top ideas. There is no need to try to get the group to agree. Wrap-Up (15 Minutes) If you have divided participants into small groups, reconvene the larger group. See if there are any issues or concerns that seemed to be mentioned by many participants in the meeting and ask the note- taker to make note of those common themes. IHand out Sheet E. Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 5 FINAL STEPS FOR HOST Collect and sort the meeting materials. After the meeting, package up the materials for return. Sort the materials into sets, keeping like items together: • Sign-in sheets (Sheets A and B) • Group discussion materials (If you had more than one group, keep each group’s materials together) • Group discussion notes • Participant worksheets (Sheet E) • Discussion Maps (Sheet F) if marked up • Note that participants can take Sheets C (Agenda) and D (Project Overview) with them if they would like. Please recycle any materials left behind. Label the meeting materials. Assign a code to your meeting following the instructions below. Enter this code into the appropriate boxes on all the materials that you will need to return to the Town (Sheets A, B, E, and potentially F). • FIRST THREE SPACES: Your initials • NEXT FOUR SPACES: Month and day of your event • Example: If Marcus (initials MRL) hosted a meeting on April 18, he would use the code MRL0418. • The code box is always located at the top of the page and it looks like this: CODE: Write up a summary of the meeting notes. The summary can be bullet points listing the main ideas participants. If possible, try to group the ideas by type or theme. Provide highlights of the meeting. Return the meeting materials within seven (7) days. Please mail, scan and e-mail, or hand deliver all participant and group response materials to: Jill Scalise, Housing Coordinator Town of Brewster 2198 Main Street Brewster, MA 02631 jscalise@brewster-ma.gov THANK YOU! Community Conversations Kit Brewster Housing Production Plan MEETING SHEET A: FACILITATOR & NOTETAKER SIGN-IN SHEET 6 CODE: FACILITATOR & NOTETAKER SIGN-IN SHEET Date: ____________________ Host: __________________________ Role Name E-mail and/or Phone (In case clarifications are needed) Group (If more than one group) Facilitator Note-taker Facilitator Note-taker Community Conversations Kit Brewster Housing Production Plan MEETING SHEET B: PARTICIPANT SIGN-IN SHEET 7 CODE: PARTICIPANT SIGN-IN SHEET Date: ____________________ Host: __________________________ Name E-mail and/or Phone Would you like to receive e-mail updates about the Housing Production Plan? □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No Community Conversations Kit Brewster Housing Production Plan MEETING SHEET C: MEETING AGENDA 8 MEETING AGENDA PART ONE: WELCOME AND INTRODUCTIONS • Who is in the room? • What is the purpose of this Community Conversation? • How will input from this Community Conversation be used? • What is the Brewster Housing Production Plan? • What are the guidelines for group discussion? PART TWO: DISCUSSION QUESTIONS Questions during this meeting may include: 1. What housing needs are you most concerned about in Brewster? 2. What challenges do you think are the biggest impediments to meeting housing needs in Brewster? 3. How do you think the Town should balance concerns about housing needs and natural resources protection? What about balancing housing needs with concerns about development scale? 4. Do you think there are opportunities for Cape/Brewster businesses to offer housing for their employees? If so, can you describe the type of housing you envision for the local employment base? Consider scale, design, tenure, affordability, number of households served, etc. 5. If housing were part of the re-use of the Eddy School or CCSC properties, what kind of housing would you envision? Consider scale, design, tenure, affordability, number of households served, etc. 6. What would be your ideal future housing situation in Brewster? Is it a goal of yours to be able to move out of your current rental unit? If so, what barriers exist? What support services, if any, would be necessary to facilitate housing mobility? OR What support services, if any, would be necessary for allowing you to remain in your current home? 7. (Following discussion about DHCD requirements for Housing Production Plan strategies) What strategies do you think this plan should incorporate to address Brewster’s housing needs? Your group may not discuss all of the questions above, so please feel free to let your meeting host know if you want to provide input on any of the above questions that do not come up during your meeting. Your host will provide you with a worksheet for the question(s) for which you wish to provide feedback. Please turn in these additional question sheets to Jill Scalise, Housing Director, by April 30, 2022. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET C: MEETING AGENDA 9 PART THREE: WRAP UP Following the discussion, the group will discuss any overarching themes that came out from the evening’s discussion, including any major areas of consensus and any major areas where there is a lack of consensus. GROUP DISCUSSION GUIDELINES To have a productive conversation where everyone feels welcome to participate, please follow these guidelines: • Everyone should have an equal opportunity to talk and be heard. • Keep the conversation on topic. • Listen to others and avoid criticizing. • Respect limited time and keep your answers to the point. • Be honest and try to understand other viewpoints. • It’s okay to disagree. • Try not to interrupt the facilitator or other group members. • Cell phones on silent, please. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET D: PROJECT OVERVIEW 10 PROJECT OVERVIEW The Brewster Housing Production Plan (HPP) is a five-year plan that will update the Town’s existing 2017 plan. The heart of any HPP is a housing needs assessment, which examines several types of housing needs and problems outlined by the Department of Housing and Community Development (DHCD)’s HPP Guidelines. These components of the needs assessment are summarized as follows: 1. Data relating to the community’s demographics and current housing stock; 2. Projection of population and housing needs at different income levels; 3. Development constraints and limitations on current housing needs; 4. The community’s plans to mitigate such constraints; and 5. The capacity of the community’s current infrastructure to accommodate the current population and anticipated future growth, including plans for enlargement or expansion of existing infrastructure systems to ensure that current and future needs are met. This assessment of Brewster’s housing needs will incorporate data from sources such as the U.S. Census Bureau, housing market reports, municipal records, information about the community’s infrastructure, transportation, and zoning, and community interviews. Building on an analysis of the supply and demand of affordable housing and potential barriers to further housing development, the Brewster Housing Production Plan will set quantitative and qualitative housing production and preservation goals. It will then outline a plan for achieving them through specific recommendations and action steps. The Brewster Housing Production Plan could help the Town work toward, achieve, and remain at or above the 10 percent affordable housing minimum under the state’s Affordable Housing Law, Chapter 40B. The plan will require approval by the Select Board and Planning Board, and eventually the Massachusetts Department of Housing and Community Development (DHCD). Once approved, the plan will be in effect for five years (2022-2027). Consultant firm Barrett Planning Group LLC is assisting the Town with this project, which is overseen by the Housing Partnership and the Housing Office and has an anticipated completion date of June 30, 2022. For more information about the Brewster Housing Production Plan, please contact either Jill Scalise, Housing Coordinator, at 508-896-3701 x1169, or jscalise@brewster-ma.gov, or Donna Kalinick, Assistant Town Administrator, at 508-896-3701 x1130, or dkalinick@brewster-ma.gov. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 11 CODE: PARTICIPANT WORKSHEET: BREWSTER’S HOUSING NEEDS PRE-DISCUSSION What housing needs are you most concerned about in Brewster? Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three housing needs in Brewster after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 12 CODE: PARTICIPANT WORKSHEET: HOUSING BARRIERS PRE-DISCUSSION The Department of Housing and Community Development (DHCD) requires that Housing Production Plans include an analysis of barriers and constraints to the development of affordable housing. Brewster’s 2017 HPP identified environmental constraints, infrastructure capacity (primarily relating to drinking water quality, wastewater, and transportation/circulation), and regulatory barriers (primarily zoning). What challenges do you think are the biggest impediments to meeting housing needs in Brewster? You can consider the three areas above (environmental, infrastructure, and zoning), as well as any other barriers to affordable housing that fall outside of those categories. Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three impediments to housing in Brewster after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 13 CODE: PARTICIPANT WORKSHEET: BALANCING COMMUNITY CONCERNS & NEEDS PRE-DISCUSSION How do you think the Town should balance concerns about housing needs and natural resources protection? What about balancing housing needs with concerns about development scale? In your opinion, how big seems “too big” for a multi-family housing neighborhood considering the level of housing needs in and around Brewster?1 Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three areas of potential consensus that people could agree on regarding balancing housing needs and concerns about natural resource protection and/or development scale after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. 1 For context, the Cape Cod Commission (CCC) defines developments of over 10,000 SF or 30 acres as being Developments of Regional Impact (DRI); the CCC has the authority to review and decide upon DRIs, although this does not apply to 40B projects. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 14 CODE: PARTICIPANT WORKSHEET: HOUSING FOR WORKERS PRE-DISCUSSION Do you think there are opportunities for Cape/Brewster businesses to offer housing for their employees? If so, can you describe the type of housing you envision for the local employment base? Consider scale, design, tenure, affordability, number of households served, etc. Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three factors to consider when planning for housing for the local employment base? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 15 CODE: PARTICIPANT WORKSHEET: POTENTIAL OPPORTUNITIES FOR HOUSING PRE-DISCUSSION If housing were part of the re-use of the Eddy School or CCSC properties, what kind of housing would you envision? Consider scale, design, tenure, affordability, number of households served, etc. Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three factors to consider when planning for the re-use of either the Eddy School or CCSC properties? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 16 CODE: PARTICIPANT WORKSHEET: YOUR CURRENT HOUSING NEEDS PRE-DISCUSSION What would be your ideal future housing situation in Brewster? Is it a goal of yours to be able to move out of your current rental unit? If so, what barriers exist? What support services, if any, would be necessary to facilitate housing mobility? OR What support services, if any, would be necessary for allowing you to remain in your current home? Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three barriers to housing mobility (i.e., being able to move out of a current residence that no longer meets one’s needs) or housing stability (i.e., being able to remain in one’s home) after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 17 PARTICIPANT WORKSHEET: POTENTIAL STRATEGIES This housing plan will include both overarching goals as well as specific strategies in support of those goals. DHCD has specific requirements for what strategies must address, so in this next exercise we will review these requirements and brainstorm strategies that both follow these requirements and are specific to Brewster. You do not need to address all strategies below, but please consider as many as possible. Use the provided map (Sheet F) for guidance. DHCD REQUIREMENTS SUGGESTIONS TO ADDRESS 1. Identification of zoning districts or geographic areas in which the municipality proposes to modify current regulations for the purposes of creating Subsidized Housing Inventory (SHI) Eligible Housing developments. (SEE MAP for guidance or to mark up!) 2. The identification of specific sites for which the municipality will encourage the filing of Comprehensive Permit (i.e., 40B) applications. (SEE MAP for guidance or to mark up!) 3. Characteristics of proposed residential or mixed-use developments that would be preferred by the municipality (e.g., cluster developments, adaptive re- use, transit-oriented housing, mixed-use development, inclusionary housing, etc.); and/or 4. Municipally owned parcels for which the municipality commits to issue requests for proposals to develop SHI Eligible Housing; and/or (SEE MAP for guidance or to mark up!) 5. Participation in regional collaborations addressing housing development. OTHER/WHAT’S MISSING? MEETING SHEET F: DISCUSSION MAP Brewster Housing Production Plan COMMUNITY MEETING DESIGN Date/Time: April 28, 2022, 6-8pm Schedule: • Introduction from Town Staff and Housing Partnership (5 minutes) • Project Overview (5 minutes) • Needs Assessment Highlights (15 minutes) • Group Discussions (80 minutes) • Reconvene (15 minutes) Plan for Small Group Discussions: Participants will have the opportunity to take part in three 25-minute discussions in breakout groups. They will self-select breakout groups based upon their interest. (There will be an online post-meeting opportunity to provide input on all five topics below.) • GROUP 1: Housing Needs • GROUP 2: Barriers to Housing • GROUP 3: Mapping Housing Solutions • GROUP 4: Plan Goals & Strategies • GROUP 5: Regional Context Each group will have a facilitator and note-taker. Facilitators and note-takers will remain in their groups and stick with the same topic throughout the evening. Facilitators should be prepared to report back high-level takeaways at the end of the meeting (see below for detail). Plan for Reconvening/Meeting Wrap-Up: • Upon reconvening, each facilitator (five total) will share up to three common threads they heard among each of the three group discussions they facilitated. • BPG will share next steps, including opportunity for providing meeting feedback online. • Staff will close the meeting. If this outline makes sense to the Housing Partnership, BPG will prepare draft discussion questions for each topic to discuss at the next BHP meeting. While we are open to other topics, having more than five breakout groups is not feasible, so we would need to switch out ideas.