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HomeMy Public PortalAbout01/04/83 CCMl 5 e)rhe Council of the City of Medina met in regular session on Tuesday, January 4, 1983 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Thomas Crosby, Wilfred Scherer, William Reiser, Anne Heideman; Clerk -Treasurer, Donna Roehl; Public Works Director, James Dillman; Police Chief Michael Sankey; Attorney, Richard Schieffer; Engineer, Glen Cook 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Snow plowing procedures Resignation of Verna Hoover 2. ADMINISTRATION OF OATH OF OFFICE Clerk, Donna Roehl administered the Oath of Office to newly elected Mayor, Thomas Ander- son and Councilmembers, William Reiser and Anne Heideman. 3. MINUTES OF DECEMBER 21, 1982 Donna Roehl stated that Order Check # 1741 in the amount of $13,600 to Displaymasters needed to be added to the total of Order Checks for December 21st. for a total of $15,122.21. Motion by Reiser, seconded by Scherer to approve minutes of December 21, 1982, as amended. Motion declared carried 4. POLICE DEPARTMENT Radar Purchase Police Chief Sankey reported tht he would be purchasing a 1983 Radar unit for $883.00, plus trade-in on an existing unit. City of Loretto Contract Motion by Scherer, seconded by Reiser to enter into contract with the City of Loretto for police protection of their city during 1983 at a contract price of $15,000. Motion declared carried Deferred Compensation Program Thomas Crosby explained that under the program the city buys an annuity policy with an employee paying for same and the asset being the property of a city. Referring to a memo from the City Attorney's law firm, he explained that they recommend securring an Attorney General's opinion before joining the program. He suggested that if other cities are involved Medina could probably be a member without there being a problem. Motion by Crosby, seconded by Scherer to table approval of the Deferred Compensation Pro- gram pending receipt of information regarding the legality of the program and determination as to how many other cities are involved. Motion declared carried Mark Moran Holiday Pay Council discussed the fact that Police Officer, Mark Moran had questioned the payment for holiday hours vs. payment for the number of holidays he had worked since his employment began on August 13, 1982. Thomas Anderson explained that named holidays had not been included in discussion of holiday pay when labor contracts had been negotiated. Richard Schieffer stated that the contract governs police department benefits, no other document. Chief Sankey stated that he had told Bob Anderson to discuss the matter with the union and determine if other cities designate holidays or holiday hours. Welcome Dr. William Reiser stated that he had received a complaint regarding a number of junk cars on two properties on Welcome Dr. Chief Sankey stated that he would investigate. 5. PUBLIC WORKS DEPARTMENT Snow Plowing Wilfred Scherer explained the snow plowing procedure followed by the Public Works after a snowfall; that is, thru roads are plowed first, then Hamel because of the partment and then the cul de sacs. Motion by Anne Heideman, seconded by Crosby to commend the department for the excellant manner in which they cleard roads after the 16 inch snowfall on December 28th. Motion declared carried 157 Department fire de- 6. PIONEER CREEK WATERSHED DISTRICT Anne theis, Chairman of the Pioneer Creek Watershed Commission, reported that Greenfield is still undecided as to whether or not they will become members of the district. She explained fees cities will pay, with or without Greenfield. 7. PLANNING AND ZONING DEPARTMENT Philip Sullivan, Subdivision JoEllen Hurr reviewed memo and Planning Commission recommendation regarding approval of the application of Philip Sullivan to subdivide 14+ acres into a 10.74 and a 3.27 acre parcel. She stated that a park dedication fee would not be required because the newly created parcel would be in excess of the 10 acre minimum set forth in the ordinance. She stated that the right-of-way on Chippewa Rd. should be obtained and that the septic system site on the existing motel property should be located.. Motion by Reiser, seconded by Scherer to recommend approval of the Philip Sullivan sub- division and authorize preparation of a resolution including securing a road easement along 918 ft. of Chippewa Rd.; location of an existing septic system site on a survey and that the driveway for the newly created parcel be located 200 ft. east of the new property line. Motion declared carried Nunn -Radtke Conditional Use Permit and Variance JoEllen Hurr reviewed memo and Planning Commission discussion regarding the Nunn -Radtke Conditiona Use Permit and Variance application to operate a boarding, training and lesson stable at 2825 Willow Dr. She reviewed list of conditions that Planning Commission had included in their approval. Anne Heideman stated that Item 8 should read: Manure shall be disposed of at least every 6 months. Regarding the parking area William Nunn stated that he would have room for about 20 cars and that he would like to use crushed limestone on the parking area and driveway. Ms. Hurr stated that commercial operations require blacktop but Council may specify what- ever conditions it would like included, when issuing a Conditional Use Permit. She stated that a parking plan, drawn to scale, should be shown on the survey. Regarding disposal of manure that is stored on the property at the present time, she re- ferred to a letter from the PCA whereby present owner, Debbie Kemp must submit a plan for manure removal within 45 days. Mr. Nunn stated that he would be assuming liability for the disposal and would be posting a bond to guarantee removal. Thomas Crosby stated that he had not been involved in the sale of the property, at this time, but that he had been when Debbie Kemp had purchased the property. 'He also stated that he did not believe that there should be more than 28 horses on the property. Mr. Nunn stated that there might be riders stopping by with their horses on occasion and he would not want a problem with the Conditional Use Permit if that should happen. Thomas Crosby asked how the number of horses on the property could be regulated. Richard Schieffer stated that language in the Conditional Use Permit could include a penalty if conditions were violated and also the permit could be revoked by Council if conditions were not met. William Reiser stated that there had been some concern about where horses would be ridden and he asked that an item in the permit be included regarding the need to secure permission before riding on a neighbors' property. Motion by Scherer, seconded by Reiser to authorize preparation of a resolution approving the Conditional Use Permit and variance of William Nunn and Carey Radtke to operate the kemp stable at 2825 Willow Dr. and to include conditions set forth by the Planning Comm- ission plus an item regarding securing permission from neighboring property owners before riding on their properties. 158 Thomas Crosby asked why a variance is needed to correct the structure. Mr. Nunn stated that the roof line needed to be changed so that rain do not continue to run off as side -by -side roofs cause a water problem. Motion carried. Abstaining, Crosby. Albert Saari, Subdivision JoEllen Hurr explained Mr. Saari's application to subdivide 34 acres on Tamarack Dr. into three, 10 acre, plus, parcels. She indicated that Parcel D would need a private roadway agreement and would allow for connection to a future extension of Co. Rd. 116. She explained that Parcel C has sufficient conventional septic system soils so that it could be subdivided sometime in the future. Thomas Anderson stated that right-of-way on Tamarack Dr. is needed. Motion by Reiser, seconded by Heideman to authorize preparation of a resolution granting the subdivision of the Albert Saari property at 3132 Tamarack Dr., according to the survey, with the condition that no further division can be made on Parcels A and B and that road easements be gotten along Tamarack Dr. Motion declared carried Harold Pederson, Subdivision JoEllen Hurr stated that Mr. Pederson now wishes to file his subdivision with Hennepin County; that he had paid the park dedication fee as had been determined by the city assessor and that a legal description was needed for the streets shown in the subdivision. Mr. Pederson asked for an explanation of the section of the subdivision ordinance regarding park dedication fees. He stated that he believed that the value of property, before sub- dividing, should be used, but the city assessor was using a value of the lots after sub- dividing. Richard Schieffer stated that he would speak to the assessor regarding interpretation of the ordinance and that he had sent the legal description of the proposed road to the engineer for verification and that he would send the contract to Mr. pederson when it was completed. Motion by Reiser, seconded by crosby to adopt Resolution 83-1, approval of the Harold Ped- erson subdivision and to refund a portion of the Park Dedication Fee if the amount has not been calculated correctly. Motion declared carried Hwy. 55 and Co. Rd. 116 Signals JoEllen Hurr explained that a meeting had been held with interested business owners that own property west of the intersection of Hwy. 55 and Co. Rd. 116, and all agreed to the final plan. She stated that she had spoken with Bruce Luxford, Dairy Queen owner, who seemed satisfied with the plan. Thomas Anderson reported that he had spoken with Don Mayer,owner of the service station north and east of the intersection, and that he had no problem with the plans. Planning Commission Appointment Council was advised that Bonnie Etzel and Lawrence Elwell were interested in serving on the Planning Commission. Thomas Anderson stated that he would like to find someone from the Hamel area for the Commission. Council asked that an article be placed in the Crow River News asking that anyone interested in serving should call the city office and plan to attend the January 18th City Council meeting. Emil Jubert, Agricultural Preserve Rezoning JoEllen Hurr explained tht Mr. Jubert had applied for a zoning amendment that would allow his property to be classified Ag Preserve and that he would have done it earlier but the cities Comprehensive Plan had not been approved by the Metropolitan Council. Motion by Reiser, seconded by Scherer to approve Resolution 83-2, granting approval for reclassification of the Emil Jubert property to Agriculture Preserve. Motion declared carried 8. NORTHWEST TRAILS ASSOCIATION 159 Discussion of the agreement that needs the cities approval for the Northwest Trails Assn to maintain snowmobile trails along Hwy. 55. Donna Roehl stated that the cities of Maple Grove and Plymouth have similar agreements with the State of Minnesota and that the Trails Association assumes responsibility for the con- ditions included in the agreement. Richard Schieffer stated that he would review the conditions with a law partner who is the City Attorney for Plymouth. Matter was tabled until January 18th. 9. CONSENT AGENDA Motion by Crosby, seconded by Scherer to remove salary items 10, 11, and 12 from the con- sent agenda. Motion declared carried Official Newspaper Motion by Reiser, seconded by Crosby to appoint the Crow River News as the Official News- paper for 1983. Motion declared carried Official Depository Motion by Reiser, seconded by Crosby to appoint the Farmers State Bank of Hamel as the Official Depository for 1983. Motion declared carried Acting Mayor Motion by Reiser, seconded by crosby to appoint William Reiser as Acting Mayor for 1983. Motion declared carried Commissioners Motion by Reiser, seconded by Crosby to appoint Wilfred Scherer as Road Commissioner; William Reiser as Public Safety Commissioner; Special Projects Commissioner, Thomas Crosby and Anne Heideman as Commissioner of Health, Welfare, Recreation and Administration. Motion declared carried Salaries Anne Heideman stated that she would work with the Clerk, Assistant Clerk and Zoning Admin- istrator on their concerns. Motion by Reiser, seconded by Crosby to approve the following salaries: Janitor - - - $6.00 per hour Public Works Director - 12.85 Heavy Equipment Operator 10.90 " Parttime9.00 VI Water & Sewer Employee 9.00 Fire Marshall 9.00 Tree & Weed Inspector 7.00 Police Secretary 5.00 Chief of Police 32,800.00 per year tion declared carried . BILLS tion by Reiser, seconded by Scherer to pay the bills; Order Checks # 1742-1801 in the ount of $140,006.13 and Payroll Checks # 6990-7014 in the amount of $8807.61. tion declared carried 11. VERNA HOOVER Motion by Crosby, seconded by Reiser to express the thanks of the City to Verna Hoover for her years of work as janitor for City Hall. Motion declared carried 160 Discussion of hiring a replacement. Thomas Anderson stated that he would like to find someone who is a resident of Medina. Council agreed to hire Charles Hurr, through the month of August, at $6.00 per hour. 12. FIRE TRUCK Motion by Crosby, seconded by Reiser to adopt Resolution 83-3, Ordering the preparation of of specifications and advertizing for bids for fire apparatus on February 15, 1983 at 10:00 A.M. Motion declared carried 13. SUBURBAN POLICE RECRUITING SERVICE Motion by Reiser, seconded by Scherer to continue the contract with Suburban Police Re- cruiting Service for 1983 and to designate Mike Sankey as delegate and William Reiser as alternate delegate to the Joint Powers Board. Motion declared carried 14. SIGN PERMITS Emil Jubert, Sign Administrator, stated that he would speak with Bruce Neumann regarding his auto repair sign on Hamel Rd. He also reported that he had contacted Stop-N-Go Liquors and Highway 55 Rentals. 15. METROPOLITAN WASTE CONTROL PUBLIC HEARING JoEllen Hurr reported that she would be attending the Metro Waste Control Public Hearing on January 6th regarding their projects and specifically the phasing out of the Hamel Treatment plant. Motion by Scherer, seconded by Crosby to adjourn. Motion declared carried Meeting adjourned at 9:20 P.M. Clerk -Treasurer January 4, 1983 1)4 ORDER CHECKS - JANUARY 4, 1983 1742 Banyon Data Systems 250.00 1743 United States Post Office 116.20 1744 Als Office Equipment 28.00 1745 Greater N. W. Office of R. E. Assessment 1,166.66 1746 LeFevere, Lefler, Kennedy, O'Brien & Drawz 1,000.00 1747 LeFevere, Lefler, Kennedy, O'Brien & Drawz 2,958.54 1748 Crow River News 26.78 1749 Verna Hoover 32.00 1750 JoEllen Hurr 13.25 1756 League of Minnesota Cities 15.00 1752 Loretto Feed & Seed 14.10 1753 Northwestern Bell Telephone 264.33 1754 Wright -Hennepin Electric 713.06 1755 Air Conditioning & Burner Service 177.85 1756 Bonestroo and Associates 701.50 1757 McCombs -Knutson 3,954.90 1758 Everything for the Office 27.60 1759 Loretto Towing and Repair 88.77 1760 Fortin Hardware 138.56 1761 Physicans Health Plan 756.38 1762 Group Health Plan, Inc. 159.04 1763 The Photo Factory 20.06 1764 Alcohol Counter Measure Systems, Inc. 324.50 1765 Don Streicher Guns 226.06 1766 Precision Graphics, Inc. 269.00 1767 Mobil Oil Credit Corp 5.82 1768 Amoco Oil Co. 15.00 1769 Hennepin Co. Gen Acct. Div. 945.00 1770 Loren Kohnen 1,330.20 1771 Municipal and Private Services 116.00 1772 Don Wendling 45.00 1773 Ziegler, Inc. 30.13 1774 Long Lake Ford Tractor 34.80 1775 Genuine Parts Co. 172.04 1776 Bob Scherer 66.00 1777 Robert Dressel 45.00 1778 James Dillman 45.00 1779 Bryan Rock Products 2,353.13 1780 Midwest Wholesale Tire 703.94 1781 Francis Pumarlo 160.00 1782 Westside Equipment 18.33 1783 Reynolds Welding 8.25 1784 Premier Corp. 17.19 1785 Northwestern National Bank of Minneapolis 88,173.50 1786 Mn. Recreation & Parks Ass'n. 50.0 1787 Northern States Power 1,011.68 1788 Richard Krotzer 640.0 1789 Stevens Well Co. 5,965.67 , 9 1790 Minnegasco 71.57 Af 1792 North Star Water Works 38.01 1793 Water Products Co. 251.69 1794 Nodland Associates 18,165.90 1795 Metropolitan Waste Control 3,438.15 1796 State of Mn. - Sales Tax 224.28 1797 Pera 686.14 1798 Social Security -Retirement Division 235.86 1791 Hamel Electric 543.11 l 99 Scherer Bros. Lumber 6.84 1800 Loren Leuer 1801 Midwest Wholesale Tire Inc. $ 139, 015655.3070 785.76 140,006.13 PAYROLL CHECKS - JANUARY 4, 1982 15 6990 Thomas Anderson 6991 Anne Heideman 6992 Thomas Crosby 6993 William Reiser 6994 Wilfred Scherer 6995 Robert Anderson 6996 Mark Moran 6997 Michael Rouillard 6998 Michael Sankey 6999 James Dillman 7000 Robert Dressel 7001 Lawrence Etzel 7002 Ivan Dingmann 7003 Steve Scherer 7004 JoEllen Hurr 7005 Donna Roehl 7006 Sylvia Rudolph 7007 Karen Dahlberg 7008 Verna Hoover 7009 Western Life Insurance Co. 7010 Law Enforcement Labor Services 7011 Director of Internal Revenue 7012 Commissioner of Taxation 7013 Pera 7014 Social Security -Retirement Division 150.00 100.00 100.00 100.00 100.00 580.21 528.80 764.42 829.28 746.47 615.62 64.00 256.00 256.00 267.29 472.25 245.77 148.41 57.00 24.77 45.00 1,000.00 498.00 621.66 235.86 $ 8,807.61