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HomeMy Public PortalAbout4/27/1999 jointCity of Greencastle City Hall Four East Walnut Street Greencastle, Indiana 46135 Pamela S. Jones Clerk- Treasurer GREENCASTLE CONINION COUNCIL AND BOARD OF WORKS JOINT SPECIAL SESSION TUESDAY, APRIL 27, 1999 6:00 P.M. WATER PLANT The Greencastle Common Council and Board of Works met in Special Joint Session, Tuesday, April 27, 1999, 6:00 p.m. at the Water Plant. Mayor Michael called the meeting to Order. On the Roll Call, the following members were found to be present: Councilor Roach, Councilor Hammer. Councilor Green- Councilor Masten. Board of Works members: Sue Murray and George Murphey. Councilor Baynard was absent. Also present were: City Attorney Laurie Robertson, City Engineer Ron Smith, Mike Cline from Hannum, Wagle and Cline. Mike Brenner from London Witte Group, Tom Pittman from Baker and Daniels, Bill Dory from the Greencastle /Putnam County Development Center, Park Director Kathy Staten and Acting Wastewater Superintendent Mike Neese. Mayor Michael announced that the Executive Session that was scheduled for 7:30 p.m. will be a • public meeting. Resolution 1999 -19, A Resolution Authorizing Funding for People Pathways Phase III with Matching Funds from "National Recreational Trails Funding Act Program" Grant, was read by Mayor Michael. It was pointed out that this Resolution will supersede Resolution 1999 -17, passed at the Regular Council meeting on April 13, 1999. After some discussion Councilor Hammer made the motion to table Resolution 1999 -19, seconded by Councilor Green. Vote was unanimous. Councilor Masten made the motion to rescind Resolution 1999 -17, A Resolution Authorizin, Funding For People Pathways Project - Phase 3 with Matching Funding From Recreational Trails Program Grant, seconded by Councilor Roach. Vote as follows: Councilor Roach, yes; Councilor Hammer, no, Councilor Green, yes: and Councilor Masten, ves. Resolution 1999 -20, A Resolution Appropriating State Emergency Management Reimbursement, was read by Mayor Michael. Motion to approve Resolution 1999 -20 made by Councilor Roach, seconded by Councilor Masten. Vote was unanimous. Mayor Michael reported that the Omnipoint Agueement Changes have been made as directed at the last Board of Works meeting. • Mike Brenner, London Witte Group, explained that just for the Wastewater Treatment Plant to meet current needs an increase from 519.98 to 53639 needs to be made. The debt service is what is driving the increase and we have an opportunity to phase in rates over three years, Mr. Brenner continued. By phasing the increase over three years, it will not only help the consumers, but will also allow the City to accumulate the reserve needed for the bond without having to borrow additional monies. The three year phase -in will be as follows: current minimum billing is $19.98 per month, on July 1, 1999 the billing will increase 25% to $24.98, July 1, 2000 the billing will increase another 25% to 531.22 and the third increase is estimated at 17% making the minimum billing $36.54. Mr. Brenner explained that a rate study will be done at the end of the second year to see what the third year increase would actually need to be. By consensus, a Resolution recommending these increases will be presented to the Board of Works at a Special Meeting scheduled for May 5, 1999, 4:00 p.m. at the Street Department and an Ordinance will be presented to the Council at their Regular Meeting May 11, 1999. Mayor Michael stated she wants to look into appraisals for the Old Industrial Park as there are three individuals interested in this land. Councilor Masten stated that the Council should ask for letters of intent from the interested parties and let them get the appraisals. Mayor Michael stated everyone knows the City has been approached by McDonald's and Wal- Mart regarding placement on Indianapolis Road. There are many problems with Indianapolis Road including safety concerns and congestion. We do not have an engineering plan in place to alleviate these problems. Engineer Smith asked if Indianapolis Road is important enough to consider funding a Engineering Design which would include construction and right -of -way acquisition. This document would • allow developers to see what is expected if they want to build along that corridor and what their expenses would be to do so. This will not be a final document, but will allow the City_ to determine what the impact of new development will have on the corridor. Councilor Roach asked how much it will cost to do the Engineering Design. Engineer Smith responded that it would cost approximatelv S 125,000.00 with an additional 520,000.00 if the design is turned into INDOT plans. Engineer Smith stated that this is a major project and will need to be split into three sections: Franklin Street to First Street, which would require a majority of the work, including raising or lowering a portion of the roadway to eliminate sight- distance problems, especially in the area between Kroger and Headley Hardware; First to Fifth Street, an area already improved with the addition of a third, center turn lane: and Fifth Street to 10th Street, an area to be improved by an intersection project at 10th Street this summer. The ultimate goal is to create a stretch of three 12 -foot lanes, including middle left -turn lanes. Councilor Masten stated the Engineering Design seems like the sensible thing to do. McDonald's has committed to doing a substantial amount of work on the intersection at First Street and Indianapolis Road and other developers wanting to locate along this corridor should be willing to pay for the infrastructure that will be needed as this area develops commercially. Councilor Masten stated that he has talked with Baker and Daniels about impact fees along this corridor. Councilor Masten stated with impact fees you pay for what you use. The First Street to Franklin Street could have impact fees imposed, but the Fifth to Tenth Street would be harder as most of the development has already occurred in this area. The impact fees could be imposed for development of the corridor as long as infrastructure is done prior to or, at least, in conjunction with the development. Councilor Roach leaves at 8:15 p.m. Tom Pitman, Baker and Daniels, explained the impact fees must be imposed by an Ordinance adopted by the City's legislative body. The ordinance must designate impact zones and cannot be adopted unless the Unit has a comprehensive plan and the Unit must establish an impact fee advisory committee, appointed by the executive of the City, composed of not less than five and not more than ten members with at least d0% of the membership representing development, building, or real estate industries. An impact fee ordinance must establish one or more impact zones for each infrastructure type covered by the ordinance. The ordinance must apply to any real estate development in the impact zone for which the Unit may require a structural building permit, and may apply only to an improvement that created the need for additional infrastructure. The ordinance may take effect not earlier than six months after adoption and remains in effect for not more than five years, however, a replacement ordinance may be adopted. Planning and Zoning Attorney Larry Wilson arrives at 8:25 p.m. • Councilor Masten made the motion to authorize Engineer Smith to advertise for RFP's for Preliminary Engineering on the Indianapolis Road corridor with the scope to be determined by the Engineer. Motion was seconded by Councilor Hammer. Vote was unanimous. Motion to adjourn made by Councilor Masten, seconded by Councilor Green. Vote was unanimous. N ancy A. lichael, Mayor ATTEST: Pamela S. Jones, r� L