HomeMy Public PortalAboutGolf Commission Packet 04.12.22 MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date:April 12,2022
Time: 4:00 PM
s O 9F G OG
AREWrf Jay Packett
This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations
of 2021. No in-person meeting attendance will be permitted.If the Town is unable to live broadcast this Colin Walsh
meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent
meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream
(livestream.brewster-ma.gov),or Video recording(tv.brewster-ma.eov)•
When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell
posted agenda. Chair
Andrea Johnson
Meetings may be joined by:
1. Phone:+1312 626 6799 or+1929 436 2866 vice Chair
Webinar ID: 8814407 8985 Rob David
Passcode:049087 John Kissida
To request to speak:Press*9 and wait to be recognized. Wyn Morton
2. Zoom Webinar: Jeff Odell
https://us02web.zoom.us/j/8 8144078985?pwd=MO5 KQnNsRIRQT2FzZEpkSFZD WUVO
David Valcourt
Zz09
Passcode:049087 The Captains Golf Course
To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. Brew ter,FreMA 0 way
Brewster,MA 02631
(508)896-1716
AGENDA www.CaptainsGolfrourse.com
• Call to Order
• Declaration of a Quorum
• Public Comment
• Superintendent's Report(May be deferred due to aeration)
• Director's Report
• Update on Pavilion/Carpeting
• Acceptance of Gift
• Course Operations Questions and Concerns
• Strategic Planning Updates(Commission)
• Follow-up Signage Discussion (J. Kissida)
• Follow-up Capital Plan (A.O'Connell)
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 3/8
• 3/22
• Future Agenda Items and Meetings(4/26,5/10,5/31)
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 3/31/22
FY 2022 FY 20__21
%of %of
Expended thru Budget Expended thru Budget
March Budget Balance Spent _ March Budget Balance Spent
WAGES WAGES
Full-time Wages $ 606,781.50 $ 890,037.00 $ 283,255.50 68.2% Full-time Maintenance $ 414,877.95 $ 595,164.00 $ 180,286.05 69.7%
Part-time Wages $ 327,606.26 $ 579,478.00 $ 251,871.74_ 56.5% Part-time Maintenance $ 168,938.44 $ 305,271.00 $ 136,332.56 55.3%
Overtime $ 37,916.61 $ 50,000.00 $ 12,083.39 75.8% Full-time Administrative $ 200,828.85 $ 276,534.00 $ 75,705.15 72.6%
Longevity $ 2,815.50 $ 16,560.00 $ 13,744.50 17.0% Part-time Administrative $ 147,470.20 $ 198,536.00 $ 51,065.80 74.3%
Contractual Obligations $ 6,500.00 $ 6,643.00 $ 143.00 97.8% Overtime $ 39,483.50 $ 47,638.00 $ 8,154.50 82.9%
$ - $ $ Longevity $ 6,600.00 $ 18,072.00 $ 11,472.00 36.5%
$ $ $ _Contractual Obligations $ 22,351.99 $ 42,208.00 $ 19,856.01 53.0
SUBTOTAL $ 981,619.87 $1,542,718.00 S 561,098.13 63.6%SUBTOTAL $1,000,550.93 $1,483,423.00 $ 482,872.07 67.4%
GENERAL EXPENSES GENERAL EXPENSES
Oil/Grease $ 2,818.94 $ 3,000.00 $ 181.06 94.0% Clothing-Maintenance $ 5,266.98 $ 8,500.00 $ 3,233.02 62.0%
Diesel Fuel $ 7,559.06}$ 10,000.00_$ 2,440.94 75.6% Clothing-Administrative $ $ 2,000.00 $ 2,000.00_ _ 0.0%
Heat_h _ _ $ 9,212.29 $ 14,000.00 $ 4,787.71 65.8% Oil/Grease-Maintenance $ 1,419.98 $ 3,000.00 $ 1,580.02 47.3%
Gasoline $ 8,070.55 $ 8,500.00 $ 429.45 94.9% Diesel Fuel $ 4,985.07 $ 10,000.00 $ 5,014.93 49.9%
Electricity $ 37,738.80 $ 46,000.00 $ 8,261.20 82.0% Heating-Maintenance $ 1,873.56 $ 3,000.00 $ 1,126.44 62.5%
Electricity-Irri ation Pump $ 11,927.14 $ 22,000.00 $ 10,072.86 54.21/6 Heating-Clubhouse $ 6,321.14 $ 11,000.00 $ 4,678.86 57.5%
R&M Equipment $ 69,579.20 $ 80,000.00 $ 10,420.80 87.0_% Gasoline-Maintenance $ 3,516.97 $ 8,500.00 $ 4,983.03 41.4%
R&M Irrigation _ $ 18,647.94 $_ 35,000.00 $ 16,352.06 53.3% Electricity-Maintenance $ 4,341.86 $ 6,000.00 $ 1,658.14 72.4%
ProffessionalfTechnical _$ 9,407.80 $ 4,500.00_$ (4,907.80)209.1% Electricity-Clubhouse $ 25,518.10 $ 36,000.00 $ 10,481.90 70.9%
OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0/ Electricity-Irrigation $ 17,168.06_$ 22,000.00_$ 4,831.94 78.0%
Phones $ 1,013.47 $ 1,600.00 $ 586.53 63.3% Electricity-DrivinaRange _ $ 2,155.29 $ 4,000.00_$_ 1,844.71 53.9%
Alarm $_ 3,105.40 $ 2,200.00 $ (905.40) 141.2% R&M Equipment $ 64,487.53 $ 80,000.00 $ 15,512.47 80.6
Office Supplies $ 6,035.35_$ 9,500.00 $ 3,464.65 63.5% R&M Irrigation $ 16,850.58 $ 35,000.00 $ 18,149.42 48.1%
Score Cards $ 3,045.37 $ 4,000.00 $ 954.63 76.V9_/6 ProfessionallTechnical $ 5,100.16 $ 4,500.00_$ (600.16) 113.3°
Maintenance Supplies $ 1075.15 $ 12,000.00 $ 1,224.85 89.8% Phone-Maintenance $ 470.50 $ 600.00 $ 129.60 78.4%
Range Supplies $ 3,370.67 $ 13,000.00 $ 9,629.33 25.99,76 Phone-Clubhouse $ 677.35 $ 850.00 $ 172.65 _79.7%
Computer Supplies _ $ 6,176.21 $ 8,000.00 $ 1,823.79 77.21/6 Alarm-Maintenance $ 963.40 $ 1,100.00 $ 136.60 87.6%
Custodial Supplies $ 18,160.40 $ 20,000.00 $ 1,839.60 90.8% Alarm-Clubhouse $ 672.00. $ 1,100.00_$ 428.00 61.1%
Rubbish Removal/Sanitation $ 18,828.97 $ 26,000.00. $ 7,171.03 7_2.4% Office S lies-Admin. $_ 6,582.35 $ 9,000.00 $ 2,417.65 73.1%
Seed&Sod $ 9,988.42 $ 25,000.00 $ 15,011.58 40.0% Score Cards $ 2,157.92 $ 3,600.00_$_ 1,442.08 59.9%
Tee&Green_ $ 5,690.09 $ 12,000.00 $ 6,309.91 47.4% Maintenance Supplies $ 13.207.50 $ 8,000.00_ $ (5,207.50) 165.1%
Landscaping - $ 1,500.00 $ 5,000.00 $ 3,500.00 30.0% Range Supplies $ 4,777.43 $ 8,000.00. $ 3,222.57 5_9.7%
Topsoil&Sand $ 19,401.70 $ 30,000.00 $ 10,598.30 64.7% Computer Services $ 4,758.40 $ 7,000.00 $ 2,241.60 68.0%
Fertilizer $ 29,827.60 $ 80,000.00 $ 50,172.40 37.3% Office Supplies-Maint. $ 1,603.75 $ 500.00,$ (1,103.75) 320.8°!
Fungicide $ 129,716.67 $ 120,000.00 $ [9,716.67) 108.1% Custodial Supplies/Services $ 17,673.23 $ 20,000.00 $ 2,326.77 88.4%
Insecticides $ 3,219.69 $ 15,000.00 $ 11,780.31 21.5% Rubbish Removal/Sanit. _$ 16,907.25 $ 26,000.00 $ 9,092.75 65.0%
Misc.Wetting Agents/Lime $ 48,090.00 $ 55,000.00 $ 6,910.00 87.4% Seed-&Sod _ _ $ 14,347.98 $ 20,000.00 $ 5,652.02 71.7%
Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.71/. Tee&Green $ 5,611.73 $ 8,000.00 $ 2,388.27 70.1%
Clubhouse Furn./Repair $ 15,898.00 $ 35,000.00 $ 19,102.00 45.49/6 LandscVIng $ 314.57 $ 5,000.00 $ 4,685.43 6.3%
Credit Card Expense $ 52,857.16 $ 57,000.00 $ 4,142.84_ 92.7% Topsoil&Sand $ 24,808.29 $ 30,000.00 $ 5,191.71 82.7%
Environmental Monitoring $ 2,983.57 $ 3,000.00 $ 16.43 99.5% Fertilizer $ 34,316.55 $ 80,000.00 $ 45,683.45 42.9%
Safety Clothing Allowance $ 4,084.93 $ 9,000.00 $ 4,915.07 45.4% Fungicide $ 112,975.52 $ 110,000.00 $ 2,975.52) . 102.7%
Mileage-Maintenance $ $ 450.00 $ 450.00 0.0% Insecticides $ 9,383.50 $ 15,000.00 $ 5,616.50 62.6%
Meetings/Travel $ 130.00 $ 2,500.00 $ 2,370.00 5.2% Soil Amendments $ 49,663.00 $ 50,000.00 $ 337.00 1 99.3%
Dues and Subscriptions $ 3,569.99 $ 4,100.00 $ 530.01 87.11/6 Riding Cart Lease $ 74,000.00 $ 111,000.00 $ 37,000.00 66.7%
Clothing Allowance-Admin $ - $ 4,000.00 $ 4,000.00_ 0.0% Clbhse Furnish/Repair $ 39,568.21 $ 40,000.00 $ 431.79 98.9%
Advertising/Promotions $ 19,271.90 $ 50,000.00 $ 30,728.10 38.5% Credit Card Expense $ 54,886.89_$ 57,000.00 $ 2,113.11 96.3%
$ $ $ In State Travel-Maint. $ - $ 450.00 $ 450.00 0.0%
$_ $ $ Meetingsfrravel-Maint. $ $ 2,000.00 $ _ 2,000.00 0.0%
$ _ $ $ Meetings/Travel-Admin. $ _ $ 500.00 $ 500.00 0.09/6
_ $ _ _$ $ Dues Subscripts-Maint. _ $ 1,120.00_$ 1,520.00 $ 400.00 73.7%
$ $ $ Dues Subscripts-Admin. _$ 2,270.00 $ 2,300.00 $ 30.00 98.7%
$ $ $ Adverts/Markt/Promo $ 15,908.62 $ 30,000.00 $ 14,091.38 1 53.0%
$ _ $ $ OSHA Training $ _ - __$ 2,500.00 $ 2,500.00 0.0%
$ $ $ Environmental Monitoring $ 600.00 $ 2,700.00 $ 2,100.00 22.2%
SUBTOTAL $ 66 702.43 $ 939850.00 $ 274,147.57 70.8%SUBTOTAL $ 669231.22 $ 887220.00 $ 217,988.78 75.4%
Other Expenses: Other Expenses: _
Transfer to Trust $ 21,000.00 $ 21,000.00 $ __- 100%_ Transfer to OPEB $ 17,277.00 $ 17,277.00 0%
Pro Shop Purchases $ 79,917.81 $ 230,000.00 $ 150,082.19 35% Pro Shop Purchases $ 102,916.05 $ 200,000.00 $ 97,083.95 51%
Capital $ 17,595.00 $ 100,000.00 $ 82,405.00_ 18% Capital $ 10,000.00 $ 110,000.00 $ 100,000.00 9%
Indirect Costs $ 129,324.00 $ 129,324.00 $ 100% Indirect Costs _ $ 114,967.00 $ 114,967.00 $ 100%
Life Insurance $ 400.26 $ 652.00 $ 251.74 61% Life Insurance $ 431.89 $ 591.00 $ 159.11 73%
Unemployment $ 11,442.92 $ 54,000.00 $ 42,557.08 21% Unemplo ent $ $ 54,000.00 $ 54,000.00 _ 0%
Health Insurance $ 151,919.90 $ 298,518.00 $ 146,598.10 51% Health Insurance $ 188,941 00 $ 282,454.00 $ 93,513.00 679/6
Medicare $ 11,260.88 $ 22,15100 $ 10,890.12 51% Medicare $ 13,681.54 $ 22,000.00 $ 8,318.46 62%
Compensated Absences $ 1,193.00 $ 15,000.00 $ 13,807.00 8% $ $ $
Workers Compensation $ 9,646.00 $ 16,000.00 $ 6,354.00 60% WorkerssgoMioenation $ 11,439.00 $ 16,000.00 $ 4,561 00 71%
General Liability Insurance_ $ 70,511.92 $ 78,834.00 $ 8,322.08 89% General Liability Insurance $ 71,827.21 $ 75,080.00 $ _3,252.79 96%
Reliremenl/Pension Exp. $ 251.300.00.1$ 251,300.00 $ 100% Retirement/Pension Exp. $ 240,553.00_ $ 240,553.00 $ 100%
SUBTOTAL $ 755,511.69 1 $1,216,779.00 $ 461,267.31 62%SUBTOTAL $ 754,756.69 $1,132,922.00 $ 378,165.31 6
GRAND TOTAL S 2,402,633.99 S 3,699,347.00 S 1,296,513.01 65%GRAND TOTAL $2,424 538.84 $3,503,565.00 $1,079,026.16. 69
FY22 Capital $ 18,786.50 1 $ 567,0567,000
.00 $ 548,213.50 3%
Encumbrances $ 6,237.30 $I 6,237.30 $ 100%
CAPTAINS GOLF COURSE COMPARISON REPORT
MARCH
Mar-17 Mar-18 Mar-19 Mar-20 Mar-21 Feb-22
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 108,768.00 $ 100,912.00 $ 128,693.00 $ 25,272.00 $ 128,115.00 $ 258,683.00
RESIDENTS-Morning $ 77,724.00 $ 69,736.00 $ 75,868.00 $ 26,298.00 $ 66,551.70 $ 130,952.00
RESIDENTS-Twilight $ 3,699.00 $ 7,650.00 $ 11,596.00 $ 2,340.00 $ 17,316.00 $ 19,760.00
CHARTER NON-RESIDENTS $ 5,356.00 $ 4,137.00 $ 4,344.00 $ - $ 6,080.00 $ 5,205.00
NON-RESIDENTS $ 100,395.00 $ 115,450.00 $ 133,151.00 $ 15,768.00 $ 189,211.00 $ 355,700.60
NON-RESIDENT TWILIGHT $ 3,085.00 $ 6,770.00 $ 8,004.00 $ 1,400.00 $ 29,179.00 $ 48,071.00
AFP COLLEGIATE $ 720.00 $ 2,170.00 $ 3,054.00 $ - $ 3,612.00 $ 4,630.00
AFP JUNIOR $ 540.00 $ 820.00 $ 472.00 $ - $ 816.00 $ 1,265.00
SUBTOTAL $ 300,287.00 $ 307,645.00 $ 365,182.00 $ 71,078.00 $ 440,880.70 $ 824,266.60
GREEN FEES:
18 HOLE GREEN FEE $ 3,575.00 $ 8,849.00 $ 6,981.00 $ 2,829.00 $ 9,258.00 $ 11,495.00
TWILIGHT GREEN FEES $ 1,520.00 $ 1,575.00 $ 3,391.00 $ 2,058.00 $ 4,917.00 $ 3,835.00
BACK 9 GREEN FEES $ 75.00 $ 182.00 $ 182.00 $ 428.00 $ 2,071.00 $ 1,830.00
ADVANCED RESERVATIONS $ 300.00 $ 2,800.00 $ 200.00 $ 100.00 $ 3,128.00 $ 2,490.00
SUBTOTAL $ 5,470.00 $ 13,406.00 $ 10,754.00 $ 5,415.00 $ 19,374.00 $ 19,650.00
CARTS:
18 HOLE CART $ 1,614.20 $ 2,625.60 $ 3,833.08 $ 2,005.56 $ 7,793.12 $ 7,273.76
9 HOLE CART $ 943.00 $ 595.65 $ 1,749.41 $ 1,286.31 $ 4,314.09 $ 2,426.15
SUBTOTAL $ 2,557.20 $ 3,221.25 $ 5,582.49 $ 3,291.87 $ 12,107.21 $ 9,699.91
DRIVING RANGE $ 1,389.00 $ 1,657.00 $ 3,683.00 $ 2,025.00 $ 2,774.00 $ 7,146.00
PULL CARTS $ 28.23 $ 71.52 $ 170.43 $ 68.67 $ 125.10 $ -
SNACK BAR RENT $ - $ - $ - $ - $ - $
GIFT CERTIFICATES $ (93.00) $ (392.00) $ (2,137.00) $ (635.10) $ (1,773.00) $ (4,486.68)
CREDIT BOOK $ (553.02) $ (367.93) $ (68.84) $ (32.17) $ (9.50) $ (775.62)
PRO SHOP SALES $ 11,510.29 $ 9,976.28 $ 12,389.91 $ 3,065.56 $ 15,774.64 $ 22,330.48
MISC.SALES $ $ - $ - $ $ - $ -
SUBTOTAL $ 12,281.50 $ 10,944.87 $ 14,037.50 $ 4,491.96 $ 16,891.24 $ 24,214.18
TOTAL REVENUE $ 320,595.70 $ 335,217.12 $ 395,555.99 $ 84,276.83 $ 489,253.15 $ 877,830.69
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH MARCH ( 3 months )
YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 142,140.00 $ 136,247.00 $ 154,771.00 $ 246,562.02 $ 171,288.00 $ 272,236.00
RESIDENTS-Morning $ 89,342.00 $ 79,033.00 $ 84,777.45 $ 122,871.00 $ 83,214.70 $ 139,356.00
RESIDENTS-Twilight $ 6,576.00 $ 8,925.00 $ 12,042.00 $ 18,864.00 $ 18,720.00 $ 19,760.00
CHARTER NON-RESIDENTS $ 5,356.00 $ 5,516.00 $ 4,344.00 $ - $ 6,080.00 $ 5,205.00
NON-RESIDENTS $ 151,380.00 $ 155,200.00 $ 169,869.00 $ 230,894.00 $ 250,531.00 $ 376,500.60
NON-RESIDENT TWILIGHT $ 3,085.00 $ 9,310.00 $ 8,004.00 $ 24,910.00 $ 32,448.00 $ 48,071.00
COLLEGIATE $ 1,235.00 $ 2,170.00 $ 3,442.00 $ 1,183.00 $ 4,833.00 $ 4,630.00
JUNIORS $ 1,056.00 $ 1,005.00 $ 472.00 $ 776.00 $ 1,292.00 $ 1,265.00
SUBTOTAL $ 400,170.00 $ 397,406.00 $ 437,721.45 $ 646,060.02 $ 668,406.70 $ 867,023.60
GREEN FEES:
18 HOLE GREEN FEE $ 13,017.00 $ 17,652.00 $ 11,905.00 $ 12,755.00 $ 16,163.00 $ 19,990.00
TWILIGHT GREEN FEES $ 4,780.00 $ 4,107.00 $ 4,610.00 $ 5,665.00 $ 7,722.00 $ 5,895.00
BACK 9 GREEN FEES $ 390.00 $ 260.00 $ 182.00 $ 470.00 $ 3,865.00 $ 3,595.00
ADVANCED RESERVATIONS $ 500.00 $ 4,100.00 $ 1,900.00 $ 10,692.20 $ 6,850.00 $ 3,290.00
SUBTOTAL $ 18,687.00 $ 26,119.00 $ 18,597.00 $ 29,582.20 $ 34,600.00 $ 32,770.00
CARTS:
18 HOLE CART $ 5,821.16 $ 6,332.64 $ 6,161.32 $ 8,122.47 $ 11,747.07 $ 9,894.08
9 HOLE CART $ 2,562.50 $ 1,843.43 $ 2,749.77 $ 4,057.60 $ 6,546.63 $ 3,943.27
SUBTOTAL $ 8,383.66 $ 8,176.07 $ 8,911.09 $ 12,180.07 $ 18,293.70 $ 13,837.35
DRIVING RANGE $ 3,410.00 $ 4,348.00 $ 5,169.00 $ 5,229.00 $ 2,774.00 $ 8,939.00
PULL CARTS $ 127.89 $ 203.28 $ 285.24 $ 153.36 $ 275.65 $ -
SNACK BAR RENT $ - $ - $ - $ - $ _ $
GIFT CERTIFICATES $ 526.66 $ 1,136.41 $ (820.90) $ (4,192.73) $ 484.00 $ (2,715.68)
CREDIT BOOK $ (727.20) $ (750.12) $ (378.13) $ (520.59) $ (25.10) $ (1,167.48)
PRO SHOP SALES $ 17,532.72 $ 15,118.03 $ 16,248.10 $ 16,693.83 $ 17,409.42 $ 25,264.15
MISC.SALES $ $ - $ $ - $ - $ 8.00
SUBTOTAL $ 20,870.07 $ 20,055.60 $ 20,503.31 $ 17,362.87 $ 20,917.97 $ 30,327.99
TOTAL REVENUE $ 448,110.73 $ 451,756.67 $ 485,732.85 $ 705,186.16 $ 642,218.37 $ 943,958.94
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUCjLH MARCH 4 9 months y .,4
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 154,719.00 $ 146,233.00 $ 172,751.00 $ 259,233.02 $ 194,400.00 $ 279,607.00
RESIDENTS-Morning $ 94,592.00 $ 82,125.00 $ 83,982.45 $ 126,211.00 $ 82,421.70 $ 143,623.00
RESIDENTS-Twilight $ 10,609.00 $ 12,208.00 $ 16,529.00 $ 24,296.00 $ 25,416.00 $ 22,568.00
CHARTER NON-RESIDENTS $ 5,356.00 $ 5,516.00 $ 4,344.00 $ - $ 6,080.00 $ 26,005.00
NON-RESIDENTS $ 161,466.00 $ 162,580.00 $ 179,034.00 $ 241,348.00 $ 275,131.00 $ 358,504.60
NON-RESIDENT TWILIGHT $ 3,832.00 $ 11,291.00 $ 10,158.00 $ 28,018.00 $ 39,484.00 $ 50,871.00
COLLEGIATE $ 1,235.00 $ 2,685.00 $ 4,182.00 $ 2,128.00 $ 6,054.00 $ 5,851.00
JUNIORS $ 1,756.00 $ 1,725.00 $ 1,557.00 $ 1.164.00 $ 1,516.00 $ 1,849.00
SUBTOTAL $ 433,565.00 $ 424,363.00 $ 472,537.45 $ 682,398.02 $ 630,502.70 $ 888,878.60
GREEN FEES:
18 HOLE GREEN FEE $1,023,593.47 $ 970,548.55 $ 1,010,025.34 $1,045,402.58 $ 1,332,424.58 $ 1,170,145.49
TWILIGHT GREEN FEES $ 114,580.40 $ 114,190.00 $ 116,006.20 $ 122,058.00 $ 184,607.88 $ 157,021.89
BACK 9 GREEN FEES $ 40,482.00 $ 49,039.20 $ 57,989.04 $ 68,312.00 $ 88,488.95 $ 121,346.25
ADVANCED RESERVATIONS $ 81.185.40 $ 75 796.28 $ 55,487.00 $ 64,748.60 $ 33,953.80 $ 37,644.25
SUBTOTAL $1,259,841.27 $1,209,574.03 $ 1,239,507.58 $1,300,521.18 $ 1,639,475.21 $ 1,486,157.88
CARTS:
18 HOLE CART $ 375,036.44 $ 356,703.67 $ 365,384.71 $ 364,332.37 $ 473,937.52 $ 454,720.58
9 HOLE CART $ 76,35_1.91 $ 7B,116.66 $ 87,704.83 $ 93,124.74 $ 116,707.10 $ 103,652.27
SUBTOTAL $ 451,388.35 $ 434,820.33 $ 453,089.54 $ 457,457.11 $ 590,644.62 $ 558,372.85
DRIVING RANGE $ 78,774.50 $ 87,511.00 $ 87,651.00 $ 91,326.00 $ 123,140.00 $ 114,616.00
PULL CARTS $ 5,458.36 $ 6,558.68 $ 6,313.45 $ 5,564.55 $ 7,027.73 $ 3,218.78
SNACK BAR RENT $ 36,500.00 $ 34,000.30 $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 225,000.00
GIFT CERTIFICATES $ (1,609.08) $ (1,742.52) $ (4,506.54) $ (3,151.91) $ 7,117.60 $ 12,802.14
CREDIT BOOK $ 6,158.21 $ 5,563.09 $ (4,965.77) $ 2,028.40 $ 4,985.20 $ 16,936.55
PRO SHOP SALES $ 195,572.13 $ 174,714.65 $ 192,813.61 $ 186,066.00 $ 172,436.51 $ 198,101.34
MISC.SALES $ $ - $ - $ $ $ 6,231.27
SUBTOTAL $ 320,854.12 $ 306,604.90 $ 303,805.75 $ 310,035.20 $ 324,707.04 $ 376,906.08
TOTAL REVENUE $2,465,648.74 $2,375,362.26 $ 2,468,940.32 $2,750,411.51 $ 3,185,329.57 $ 3,310,315.41
MONTH: Mar-22
GUEST PLAY MEMBER PLA Y GRAND _
DATE DAY 18 B-9 TWI-LT PP COMP OTHER TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTSNJEATHER
1 TUE
Closed,Snow
2 WED - - - Closed,Snow
3 THU
Closed,Snow
_ 4 FRI _ _ _ _ - - Closed,Snow
5 SAT _ _ - - - Closed,Snow
6: SUN _ _ - -
_- _ Closed,Rain
7 MON _ 5. 4 1 J.. L10 54 8 11 83_ 93 Cloudy,53 deg
B TUE_ 10 3 13 �5 15 7 77 _90 Sunny,42 deg
9 WED 1.i -1 25 5 1 31 32 Cloudy,Snow PM,36 deg
10 THU 14 _ - 9' _ _ 23 68 2 10 80 103 Sun,45 deg__
11 FRI 26 2_ 6 _ 34 80 31 15 126 150 Nice,49 deg
_ 12. SAT _ _ --6. _ 6 - 6 Rain,48 deg
13 SUN 4 3 5 4 16 61 16 13 90 106 Snow,Ccs.38 deg
14 _MON 2 3 5 10 7 7. 17 Runny,50 deg
15� TUE _ 10 2 11 23 85 11 14 110 133 Sunny,54 dey
16 WED 5 3_ 14 _2 24 59 21 16 96 120 Sunny,49 del
171 THU - 7 4 _ _11 39 5 2 46 57 Cloudy,PM Rain,48 deg
18__ FRI 1 _39 B. 13 58 91 29 35 155 213 Foggy AM,Sun PM,56 deg
19 SAT 1 6 6 8 _ 20 36 8 44 54 Cloudy,Rainy,53 de:;
20 SUN - 33 22 3 58 81 17 16 114_ 172 Partly Sunny,60 de,
21 MON 19 3 629 70 26 11 107 136 Partly Cloudy,52 deg
1
22 TUE�1 5 11 16 47 12 13 72 68 Sunny,48 deo
23 WED 1 2 2 _ 2._ 6 56 24 9 89 95 Sunny,Cool,43 deg
24 THU 1 _ 1 1 1 2 Rain,44 deg
25 FRI 12 4 2 18 70 11 24 105_ 12_3 Wet,Cold,49 dey
26 SAT 48 7 16 71 88 32 23 143 214 Nice,55 deg
27 SUN 27 7 12 _ 45 87 13 14 114 160 Cool,50 deg
28 _MON 1 _ 1 2 11 2 13 15. Cloudy,32 deg
29 TUE - 1 1 6 6 7 Sunny,38 deg
30 WED 10 4 2 16 58 10 6 74 90 Sunny,41 deg
31 THU 9 6, 1 2 17 73 15 23 111 128 Misty,Cloudy,59 deg
TOTALS 294 72 146 6 12 530 1,318 313 263 1,894 2,424 Closed Days
March-21 261 59 243�� 607 1,977 310 723 3,010 3,617 Closed days
March-20 81 18 92 12 1 28 219 582 44 157 783 1,002 Closed 18 days-2-Snow116-COVID
March-19 - 189 51 157 2 23 370 747 100 153_ 1,000 1,370 Closed 12 days
March-18 209 7:' 84 _ - 6 306 412 62 88 562 868 Closed 19 days
March-17 108 - 14 56.. � 6 12 _ 196 594 155 79 628 1,024 Closed 6 days
March-16 139 15 _ 115 8 41 318 964 209 331 1,504 1,822 Closed days
- Mareh•15 - - - - - - _ _
Closed 31 days
March-14 B4 2 67 7 71 - 167 361 89 120 570 737 Closed 16 days
March-13 3231 23 220 _ 311 597 702 177 196 1,075 1,672 Closed 6 daps
_March-12 243 14 233 34 30 •1 554 1,166 384 201 1,751 2,305 Closed da;s
1 i
March-11 579 10 248 12 31 880 j 934 218 208 1,360 2,240 Closed 1 day
March-10 196- 10 190 18 14 t 428 654 34 185 873 7,301 Closed 12 days
March-09 233 19 213 1 30 34 529 906 52 181 1,139 1,668 Closed 9 day a
March-08 214 20 159 53 24 = 470 645 97 261 1,003 1,473 Closed 2 day
March-07 369 151 194 1 66 - 31 675 . 916 113 253 1,282 1,957 Closed days
March-06 236 361 157 F 40 55 524 794 91 175 1,060 1,584 Closed 10 days
l
March-05 149 7 39 19 35 249 288 53 41 382 631 Closed 26 days
March-04 163 16 62 32 25 2 300 1 691 80 74 845 1,145.Closed 18 days
-March-03 289 501 10B 142 i2 3 804 553__ 47 99 699 -1,3/13:Closed 23 days_ _
March-02 445 30 313 95 51 - 934• 1,205 100 284 _1,589 2,523 Closed days
March 01 440 19 113 137- 317 740 721 10 �26_ 757 1,497 Closed 13 days
March-00 5ifi 83 63 162 824 1214 119 4B 1381205 Closed 5d s
CALENDAR YEAR 2022 PLAY TOTALS
GUEST PLAY MEMBER PLAY TOTAL
18 hole Back 9 Twilight Guest Back 9 Twilight' Member Monthly Member
green Prepaids w/mbr green Misc. Play 18 hole play play play Play Totals Play%
January 40 21 19 - 80 508 70 73 651 731 89%
February 181 39 71 3 294 548 119 105 772 1,066 72%
March 294 6 72 146 12 530_ 1,318 313 263 1,894 2,424 78%
April - - - _ _ - - #DIV/0!
May - _ - #DIV/0!
June - - #DIV/01
July - - - - _ - #DIV/0!
August - _ - - _ - #DIV101
September - - - _ - #DIV101
October - - - - _ - #DIVIO!
November - - - - - - - #DIV/01
December - - - - - #DIVIOI
TOTALS 515 27 130 217 15 _904 2,374 502 4413,317 4,221 79%
2021 26,122 1,201 3,939 8,265 1,376 40,903 34,259 7,995 10,569 ' 52,823 93,726 56%
2020 23,830 1 531 2,503 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758 57%
2019 22,13 1,769 2,344 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 52%
2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 38,142 74,395 51%
2017 21,905 1,907 1,825 6,534 2,926 35,097 26,477 6,4261 5,4771 38,380 73,477 52%
2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,5771 40,549 79,418 51%
2015 25,318 2,216 1,174 1 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48%
2014 23,422 2,405 929 I. 5,885 3,867 36,508 26,145 5,975 3,932 36,052 72,560 50%
2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 1 49%
2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51%
2011 23,723 . 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 51%
2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 1 3,442 37,603 73,364 51%
2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 36,196 75,017 48%
2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38,874 79,837 49%
2007 24,113 4,858 1,1771 6,544 6,577 43,269 29,758 7,470 3,353 40,581 83,850 48%
2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49%
2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50%
2004 169731 12 074 : 1,858 42602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50%
2003 17,168 1 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,804 38,702 79,892 48%
2002 17,705 _15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 48%
2001 13,280 21,699 1,943 5,034 47070 46,026 30,163 7,039 1,837 39,039 85,065 46%
2000 14,082 18,987 1,779 3,480 2,382 40,710 28,967 4,375 2,879 36.2 1 76,931 47%
FY 2022 Projections by month
REVENUES: JUL AUG SEP OCT Nov DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ $ 3,000 $ 2,000 $ $ - $ $ $ 233,456 $ 539,867 $ 393,957 $ 204,274 $ 43,773 $ 1,420,327
Green Fees $ 432,000 $ 432,000 $ 252,000 $ 162,000 $ 54,000 $ 18,000 $ 18,000 $ 18,000 $ 36,000 $ 54,000 $ 108,000 $ 216,000 $ 1,800,000
Cart Fees $ 141,182 $ 143,349 $ 98,513 $ 74,524 $ 28,145 $ 6,406 $ 4,222 $ 1,U37 $ 10,397 $ 29,504 5 46,494 $ 76,500 $ 660,273
Driving Range $ 26,500 $ 33,000 $ 22,500 $ 15,000 $ 6,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 13,500 $ 15,000 $ 18,000 $ 157,500
Pro Shop Revenues $ 47,000 $ 46.000 S 30,000 S 25,000 $ 15,000 S 5,000 $ 10,000 $ 2,000 $ 20,000 $ 25,000 $ 30,000 $ 45,000 $ 300,000
Restaurant Rent $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 2,500 $ 2,000 $ - S - 5 2,500 S 5,000 $ 5,00D $ 5,000 $ 42,000
Solar Array $ 71,000 $ - $ - $ - $ - $ - $ - $ - $ $ $ $ - $ 71,000
Miscellaneous $ - $ - $ - $ - $ $ $ S S S _ $ _ $ _ S
TOTALREVENUES $ 722,682 $ 662,349 $ 410,013 $ 281,524 $ 105,645 $ 33,406 S 34,222 9 256,493 $ 61D,764 $ 520,961 $ 406,768 $ 404,273 $ 4,451,100
EXPENSES:
Wages $ 145,809 5 145,809 $ 130,777 $ 114,242 $ 105,223 $ 96,204 $ 99,210 $ 75,159 $ 102,217 S 111,236 $ 142,803 $ 234,497 $ 1,503,189
Operating Expenses $ 125,000 $ 120,301 $ 97,744 $ 55,451 $ 49,812 5 33,835 $ 33,835 $ 42,293 $ 66,729 $ 99,624 $ 103,384 $ 111,842 $ 939,850
Pro Shop Purchases $ 25,300 $ 23,000 $ 16,100 $ 10,350 $ 4,600 $ 5,750 $ - $ - $ - $ 39,100 $ 52,900 $ 52,900 $ 230,000
Life Insurance $ 652 $ - $ $ . $ - $ . $ - $ - S - $ - $ - $ - $ 652
Unemployment $ $ $ - $ - $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ $ $ 54,000
Health Insurance $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 $ 24,877 5 24,877 $ 24,877 $ 24,877 $ 24,877 $ 298,518
Medicare $ 22,151 $ - $ - $ - $ - S - $ - $ - $ - $ $ - $ - $ 22,151
Compensated Absences $ 15,000 S - $ - $ $ - $ - $ - $ $ $ $ - $ - $ 15,000
Workers Compensation $ 16,000 $ - $ - $ $ - $ - $ $ $ 1 $ $ - $ - $ 16,DM
Retirement/Pension $ 251,300 $ - $ - $ $ - $ - S - $ - $ S - S - S - $ 251,300
Liability&Property Insurance $ 78,834 $ - $ - $ - $ - $ - S - $ - $ - $ - $ - $ $ 78,834
Transfer to Trust $ 21,000 $ - $ $ $ $ - $ - $ - $ - 5 $ - 5 5 21,000
Contractual Obligations 5 39,529 $ - $ $ - $ - $ - $ - S $ $ $ - S $ 39,529
Indirect Costs $ 129,324 $ - $ - $ - 5 $ 5 $ $ $ $ - $ $ 129,324
Prior Year Encumbrances $ 6,237 $ - $ $ $ $ - $ $ - $ - $ - $ - $ $ 6,237
Payback of Prior Deficit $ $ - S $ - $ 5 - $ S $ $ -
Capital $ 10D,000 $ $ 5 5 $ $ $ $ $ $ 5 $ 100,000
FY22 Capital $ $ - $ $ - $ - $ - $ _ $ _ $ $ $
TOTALEXPENSES $ 1,001,013 6 313,987 $ 269,498 $ 204,920 S 193,512 $ 169,665 $ 166,922 S 151,329 $ 202,823 $ 283,837 5 323,963 $ 424,116 S 3,705,564
SURPLUS/(DEFICIT) $ 1278,331) $ 348,362 $ 140,515 S 76.604 S (87.8671 S (136,259) $ (132,700( $ 105,164 $ 407,941 $ 237,124 $ 84,805 $ (19,643) $ 745,516
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED
REVENUES: JUL AUG SEP OCT Nov DEC IAN FEB MAR APR MAY JUN TOTALS
Season Passes $ 12,S09 $ 4,265 $ 2,804 S 1,400 $ - $ 877 $ $ 42,757 $ 824,267 $ 393,957 S 204,274 S 43,773 $ 1,530,883
Green Fees $ 517,604 414,618 $ 234979 S 177,1119 $ 48,946 S 14,212 $ 2.475 $ 10;643 $ 191650 $ 54,000 $ 108,000 $ 216,000 $ 1,864,158
Cart Fees $ 177,59$ $ 172,590 $ 95,417 $ 75,055 $ 27,979 $ 8,772 $ 1,022 $ 31115 S 9,700 $ 29,504 S 46,494 $ 76,500 5 723,741
Driving Range $ 34,446 $ 33,341 $ 19,068 § 11,920 $ 4,413 S 2,484 $ 1,229 $ 564 $ 7,146 $ 13,500 $ 15,000 $ 18,000 $ 161,116
Pro Shop Revenues $ 87,303 $ 47,8116 $ 30,197 S 17,917 $ 11,946 $ 9;888 $ 673 $ 21261 S 22,329 $ 25,000 $ 30,000 $ 45,000 S 299,800
Restaurant Rent $ $,000 $ SAW $ S,aw 5 51000 § 2,500 $ 2,500 $ S $ - $ 5,000 $ 5,000 $ 5,000 $ 40,000
Solar Array $ 71.000 $ . $ - $ . $ $ - $ - $ $ $ $ - $ $ 71,000
Miscellaneous $ S S S.MS S 626 $ 93 $ $ - S $ $ $ - S - $ 6,223
Gift Certificates $ (6,144) $ (3,991) S 69 S (1,890) $ 3,110 $ 24,371 $ 2,425 S (654) $ (4,487) $ $ - $ $ 12,802
Credit Book $ 2,410 § 7,409 $ 4,830 $ 2,093 $ 2,7D5 $ (1,356) $ (24S) $ (147) $ (776) S S - $ 5 16,937
TOTALREVENUES $ 871,726 $ 731,047 S 303,856 $ 288,145 $ 101,683 $ 111,240 $ 7,579 $ 58,541 S 877,8311 $ 520,961 $ 408,768 $ 404,273 $ 4,726,660
EXPENSES:
Wages $ 114,221 S 144,677 $ 126,333 S 124,986 S 111,218 $ 132,763 $ 77,003 $ 98,883 $ 73,371 $ 111,236 $ 142,803 $ 234,497 $ 1,429,985
Operating Expenses $ 77,1fi5 $ 106519 $ 75,158 $ 92,180 S 49,311 § 95,878 S 124,914 $ 19,156 $ 36,768 $ 99,624 S 103,384 $ 111,842 $ 982,135
Pro Shop Purchases $ $ 30,160 $ 12,014 5 6,592 S 4,269 $ 336 $ 1,187 $ 496 $ 24,844 $ 39,100 $ 52,900 $ 52,900 $ 224,818
Life Insurance $ 46 $ 46 $ 47 S 46 $ 46 $ 49 S 46 $ 37 $ 37 5 - $ - 5 - $ 400
Unemployment S $ - $ - $ $ - $ - $ 21115 $ - $ 4,328 $ 9,000 $ 1 $ 1 $ 20,443
Health Insurance S 18,273 S 18,779 $ 18,272 $ 14,270 $ 111,275 g 2,835 $ 37,729 S 419 $ 18,075 $ 24,877 $ 24,877 $ 24,877 $ 226,549
Medicare $ - $ $ 6,36; $ S - $ - $ 4,899 S - $ - $ $ $ $ 11,261
Compensated Absences $ 1,19;1 S $ • $ - $ - $ $ S $ $ - $ - $ $ 1,193
Contractual Obligations $ - $ $ S - $ fi S $ § 61500 $ - S - S $ 6,500
Workers Compensation $ 6,354 $ $ $ S - $ $ $ $ $ $ $ $ 6,354
Retirement/Pension $ 261,3iR1 5 - $ $ - S - S $ $ $ $ $ $ $ 251,300
Encumbrances $ 6,237 $ - S $ - $ - $ $ $ - S $ - $ - $ - $ 6,237
Liability&Property Insurance $ 70,512 $ S S - $ - $ $ $ - $ $ - $ $ - $ 70,512
Transfer to Trust $ - $ 21,000 $ $ - $ - $ $ $ $ 5 - 5 - $ - $ 21,000
Indirect Costs $ - $ 129,324 $ § 5 S $ $ - $ - $ - $ - $ - $ 129,324
Payback of Prior Deficit -
Capital $ - $ - 5 $ $ 96,780 $ 5 $ S - $ - 5 - $ - $ 86,780
FY22 Capital $ - $ - 5 $ $ - $ _ 3 $ - S 18,797 $ - $ - S - $ 18,787
TOTAL EXPENSES $ 546,602 $ 4501519 $ 238,187 $ 2325044 $ 260,962 $ 211,851 $ 247,991 $ 66,938 $ 191,7118 S 283,837 $ 323,963 $ 424,116 $ 3,493,579
SURPLUS/(DEFICIT) $ 326„224 $ 2301988 $ 136,669 $ 87,1411 $ 4168,259) $ 470.622) $ (`340,313) $ 1,553 S 8B A73 $ 237,124 $ 84,805 $ (19,843) S 1,233,081
FORWARD TEES
RED New Family Difference
Starboard
1 306 306 250 0
2 91 91 70 0
3 431 325 325 106
4 362 240 240 122
5 120 90 62 30
6 248 248 170 0
7 451 275 325 176
8 323 178 208 145
9 295 203 216 92
671
10 302 210 210 92
11 149 95 75 54
12 292 292 233 0
13 457 355 355 102
14 317 317 244 0
15 309 235 230 74
16 357 237 237 120
17 112 112 0
18 437 318 318 119
561
Total 18 5359 4127 1232
PORT
1 298 298 250 0
2 339 218 180 121
3 114 114 60 0
4 301 200 200 101
5 117 117 65 0
6 422 322 330 100
7 315 219 225 96
8 466 330 330 136
9 306 239 230 67
10 308 216 200 92
11 128 128 80 0
12 465 302 340 163
13 362 275 285 87
14 299 224 210 75
15 116 116 70 0
16 308 190 190 118
17 151 115 70 36
18 467 309 330 158
Total 18 5282 3932 1350
As requested at a recent commission meeting, I visited our course and driving range to review signage
that restricts after hour use or unauthorized site access.There appear to be a total of four signs at golf
course access points,two at the driveway entrances and two signs at pedestrian entrances near 10 port
and 10 starboard.There is also limited language on starter's shack sign. Below are photos of the signage
I observed and noted above.There is no signage anywhere along Freemans Way and there is no signage
at the driving range, unless there is something on the range door,which was open on the day I visited
site, although no one was there. It should be noted,that the two signs at the Course entrance drives are
somewhat in conflict with the operations of Freeman's Grill,which sometimes operates outside of pro
shop hours in the evening.The sign at access to 10 tee areas, is also a bit contradictory,especially if we
are looking to limit liability.The one sentence on the bottom of the sign at the starter's shack, is of
limited value, if you get that far.
I have played numerous courses during my more then 50+years of golf, and also been involved in design
of some course improvements,during my career,and I do not recall signage for restricting access. I am
not a security or legal expert on what is required,to inform people about access limitations, but our
signage appears to be minimal and questionable,at best, in terms of adequacy.Jay met with our police
chief, and had a discussion on legal requirements,to be able to enforce "no trespass" and also limit
liability, and Jay gave the Commission a brief summary of the meeting. It appeared to be inconclusive.
I am not a big fan of excessive signage, but there would appear there might be some middle ground,to
address adequate/proper signage for our facilities. If the Commission would like to pursue this matter
further, I believe the first step might be to identify all likely points of access and illustrate on a plan.
Then determine significance of potential of access at each point.We should request, if possible,a
representative from the police department attend a portion of one of our meetings, if they feel
qualified,to discuss security and liability and make suggestions/recommendations. If they do not believe
they are qualified,then hopefully they could recommend a qualified professional,that we might consult
with,and may be required to develop an appropriate signage program.This would likely have to be
added to our capital budget for future appropriation.
I will plan to discuss this issue at our next meeting.
John
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$REWSTER
TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of March 22,2022
Commissioners Present: Andrea Johnson(Vice-Chair),Rob David,John Kissida,Wyn Morton,Jeff
Odell and David Valcourt.
Others Present: Jay Packett(Director of Operations),Colin Walsh, Golf(Course Superintendent),Rob
Harris(CCMGA),Peggy McEvoy(Friend's of Captains), Susan Olin(9-Hole Association),Bill Meehan
(Finance Liaison)and Dave Whitney(Selectboard Liaison).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
maybe viewed at:https://reflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/5931?channel=l
Andrea Johnson called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of Quorum: Six out of seven golf commissioners were present and accounted for.
Peggy McEvoy updated that the Friends of Captains membership is up and running however the online
AFP memberships need to be linked to the Friends of Captains. Membership forms are available in the
pro shop. This year The Friends of Captains have different tiers of membership with different
merchandise for each one. Scholarships have gone out in January, and they will be back in April.
Captains' flags and Friends of the Captains flags have been ordered. Daffodils from last year's planting
are starting to pop up. Friends of Captains is a bronze level supporter for the chamber of commerce in the
Brewster in bloom this year. The Friends will be running the closest to the pins/raffles on the par three
holes. Sean and Sam from Freeman Grill will be donating a prize for each. Peggy McEvoy offered the
Friends of Captains help with any upcoming events or tournaments. Friends has 8 different events
planned for the year with the big event in September.
Jay Packett stated both the flags have arrived and there is some flagpole repair needed prior to being able
to hang the new flags. Jay Packett stated he cannot link the Captains AFP Membership to the Friends of
Captains as the town cannot process Friends payments through the UNIBank system. There is however a
link to the printable application and mailing instructions.
Jay Packett offered help with any needs the Friends of Captains may need. Peggy McEvoy asked for
emails of members/new members to the Friends of Captains. Jay Packett stated that would be no issue.
Dave Valcourt thanked Peggy McEvoy for her efforts.
Discussion and vote on meeting format for months of April and May
There are two choices,whether to remain remote or to meet at Town Hall. John Kissida recommended
1
remaining remote. Dave Valcourt recommended a periodic in person meeting once that is able to happen.
Discussion followed. Wyn Morton noted that he was in favor of future in person meetings in the future.
Dave Whitney stated the State Legislator could let the temporary version of open meeting expire. The
temporary version will expire in June and will return to the former method. Both Dave Valcourt and Jeff
O'Dell noted that this vote is only for April and May. Andrea Johnson noted that there will be two
choices as hybrid meetings have been difficult in other experiences.
Wyn Morton motioned to have the next four meetings in person. There was no second and the motion did
not move. John Kissida motioned to keep the next four meetings fully remote,Rob David seconded the
motion and it passed in favor five to one.
Continued Discussion and possible vote on updated Cancellation Policy(Rod David/Andrea
Johnson/Jay Packett)
Andrea Johnson stated Rob David will go over suggested recommendations. There is nothing that needs
a vote but would like a review of the information by the group. Rob David proceeded to review the three
slides from his previous presentation. They are available in the packet.Discussion on the topics followed.
Jay Packett noted Check-in Slips will be reinstituted this season.
Upgrade of three of the six PC's in the pro shop. All six should be completed and upgraded shortly.
Following that there will be the upgrade to the Chelsea System. Dave Valcourt asked about the
functionality of the new Chelsea System and what it will be capable of? Jay Packett noted that it allowed
access to more detailed reports,better tracking of golfers/no shows,much easier access to the data versus
the old system. There is other functionality that is yet to be known.
Proper training of the staff on how to check in certain player types and rates. Jay Packett stated they will
have a staff meeting with the clerks and starters early spring and Pat Fannon will be leading more staff
meetings with all departments throughout the season.
Jay Packett had no concerns about the cancellation policy updates and email updates. Rob David offered
help in drafting the policy.
Jeff O'Dell questioned the public relations value of having to be so upfront with the cancellation policy.
Jay Packett noted it wouldn't be worded too aggressively and Rob David noted it is only if the credit card
issue cannot be worked out.
Jay Packett noted a 1 Week reminder for tee times can certainly be implemented.
Jeff O'Dell stated that the reminder/email blast about penalty points is important to AFP Members whose
Guests were not showing up and being used as a placeholder. Jay Packett agreed to work with Jeff
O'Dell on this. Discussion followed on the importance of this topic. Andrea Johnson and John Kissida
also agreed to work on the project.
Jeff O'Dell noted having the check box for I agree for the cancellation policy is important.
There was a general consensus that a 48 hour cancellation confirmation is appropriate. That falls in line
with Cranberry Valley as well.Jay Packett noted that is an easy change and it was agreed upon.
Andrea Johnson stated the research on Golf Now will continue and are in early stages.
Golf Course Security(Wyn Morton)
Wyn Morton stated as a town property there is a certain amount of liability and looking forward there
could be some potential issues. Wyn would like during closures due to weather,especially in the winter,
to have a closed sign at the course.Bill Meehan stated he was concerned about liability as well and
recommended the possibility of motion detectors/surveillance cameras as well as open to other
suggestions.John Kissida agreed with Wyn Morton the closed signage being important but noted he was
not a big fan of signs everywhere and to be cognizant of that. Jay Packett wanted to ensure that they
didn't go overboard with security measures and to consider the administrative costs.
Colin Walsh noted his biggest concern is vandals on the course and noted vehicles could cause damage.
Colin Walsh was not opposed to restricting access to vehicles. Jeff O'Dell suggested refreshing signs and
noted the areas that vehicles could gain access through and was concerned about emergency vehicle
access to the course. Wyn asked Jay Packett about a gate that is not lockable but able to be open and shut.
2
Jay Packett noted the Freemans Grill staff stays much later than the course staff and he would not want to
ask them to be responsible for that. Jay Packett was opposed to any gates or fencing. He stated there are
many access points,but discussion can happen on restricting main access points and the logistics. Dave
Valcourt asked if the Brewster Police Department could do regular patrols. Jay Packett has stated that he
has spoken with Chief Eldredge about his staff coming through the course and driving range on a more
consistent basis and they have been.
Andrea Johnson asked John Kissida to look into upgrading the signage at Captains for future meetings
and he agreed.
10 Year Capital Plan
Jeff O'Dell asked if the kitchen replacement equipment line item be rephrased to Restaurant facility
maintenance enhancement. Something a little more generic than just kitchen equipment. Andrea Johnson
noted that remark. Jay Packet noted that the doors/windows and HVAC Projects have been heavily
scrutinized the past few months. It will now go forward in 2 phases. Phase 1 will be the pavilion and
restaurant area and then phase 2 will be the pro shop. Phase 1 will also include the three doors on the
proshop side,and the windows will be replaced in 2023. The line item for the additional costs for
windows and doors has increased another 20,000 dollars bringing it to $210,000.RISE Engineering is on
board for the HVAC System. They will be doing AutoCAD sketches of the HVAC System.
John Kissida noted that they needed to coordinate the cart paths with the irrigation. John Kissida would
like to revisit that and go over some new numbers with Colin Walsh and Jay Packett. He noted that they
will need to revisit the budget on these items.
Course Operations and Concerns
Jay Packett stated the pavilion is moving forward and plaster is drying. Woodwork around windows will
be soon. Carpet has been approved. Membership numbers at a total of 346 members have signed up so
far. In terms of low membership numbers people are waiting later to renew. They are trending towards
renewing later in April and May because there is no longer a 5-day waiting period. Jay Packett says he
expects the numbers to increase and is not concerned.
Jeff O'Dell asked about the captain's recognition on the radio-Jay Packett mentioned Captains Golf
Course's new relationship with the Nauset Beach Hotel and other new relationships.
Questions and Comments from Associations and Liaisons
No comments or questions.
Review and approve minutes
a 2/8-Jeff Odell motioned to approve, seconded by Wyn Morton and unanimously approved.
* 2/22-John Kissida motioned to approve,seconded by Wyn Morton and unanimously approved.
Future Agenda Items and Meetings (4/12,4/26):
Jeff Odell requested a final report on the Solar Project be added to the agenda.
John Kissida will potentially have information on the maintenance building and on Andrea Johnson and
his team meeting.
Matters not anticipated by the Chair:
None.
A motion to adjourn was made by John Kissida seconded by Rob David,to adjourn the meeting.
Motion passed unanimously. The Meeting was adjourned at 5:30 pm.
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of March 8,2022
Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice-Chair),Rob David,John
Kissida,Wyn Morton,Jeff Odell and David Valcourt.
Others Present: Jay Packett(Director of Operations),Colin Walsh, Golf(Course Superintendent),Rob
Harris(CCMGA),Donna Potts(9-Hole Women's Assn),Peggy McEvoy(Friends of Captain's)Bill
Meehan(Finance Committee Liaison)and Dave Whitney(Selectboard Liaison).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
maybe viewed at: https:Hreflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/5907?channel=l
Anne O'Connell called the meeting to order at 4:05pm after reading remote meeting guidelines and
procedures.
Declaration of Quorum: All golf commissioners were present and accounted for.
No public comment was made.
Superintendent's Report:
Course cleanup is really coming along, almost all the dead wood is taken care of. Many employees are
starting to come back, and the union workers are back either 21 st or 28th of the month. All in preparation
for opening day on April 2nd. The tree grinding work has been completed by Mayer Tree. Seven years
of trees worth of wood chips grinded in 2 days. They still have some remaining money in the budget for
next year. Next week the crew will begin to add sand and freshen up the traps as well as begin sod work.
Aeration will begin the first week of April. Capital equipment getting prices on laser level,tractor,box-
blade.
Anne O'Connell noted Jay Packett has a fascinating video of the tree grinding and Jay Packett confirmed
this.
Overview of Town Water Quality Initiatives(Colin Walsh):
The Town Water Quality Initiatives program began in 2009 as an initiative between the D.E.P. and
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Pleasant Bay Alliance,which comprises Brewster,Orleans,Chatham and Harwich. It is a 20-year
program for reducing the amount of nitrogen flowing into Pleasant Bay. Brewster's nitrogen is 13%of
the Nitrogen problem. The Captain's Course will be reducing the amount of fertilizer applied each year.
The Town has adopted a 21b per thousand nitrogen rate which is very lean. In 2020 the USGA came to
Captains and recommended 21b per thousand in the fairways and l lb per thousand in the rough. This was
implemented at the Captains in 2021 and went fairly well. In order to monitor the leaching rate of the
nitrogen there were 3 test wells drilled that are being monitored by hydrologists and lysimeters. We are
doing well in terms of Nitrogen leaching and will continue to be monitored for 2 plus years. No chemical
residue has ever been seen in the testing in the Captain's Course wells.
Jay Packett noted that there will be septic upgrades to the golf course,and it would not be coming out of
the Captain's Golf Course operating budget. It is potentially slated for FY 2023.
Anne O'Connell noted the Town looks at the golf course as a place of reduction.
Colin Walsh spoke that they are looking at about 2.5 acres of reduction in fairway size. Can be easily
done with very little impact on play and will go hand in hand with the work being done on the forward
tees. Jay Packett wanted it to be on record that though we will be looking at reduction of fairways and
ultimately the amount of nitrogen,that they will be very cognizant of the playability of the golf course.
Ensuring the playability matches up with the marketing and promotion of the course.
John Kissida stated the importance of the forward tee location project/forward tee initiative calculation
and helping people to play the appropriate tees to improve enjoyment of the game of golf. John Kissida
suggested narrowing the fairway at the area for more advanced golfers and contouring fairways or other
options rather than taking from just the beginning sections.When speaking on the septic John Kissida
noted the septic is located in the rotary section by the bag drop area and planning will be important. Jay
Packett agreed and noted that the Town is aware of the impact it would have on business operations.
Anne O'Connell thanked Colin Walsh for his excellent report.
Director's Report
• Financials
Jay Packett opened by mentioning that the Covid-19 Test Kit Distribution Program went excellent. All
the Town Departments came together,and Jay Packet gave kudos to Colin Walsh's crew as well. Year to
date 61%of total budget spent-FY 2022 Capital and other encumbrances have been taken out of the
other expenses area to create a more realistic look at our actual operating budget. As of February,the
membership revenue is down compared to past years. That is due to the fact that renewals did not open
up until the end of the month. March is up and looks to be much higher than last year's March numbers.
Jay noted that we are behind where the Golf Course was last year,but the course is ahead of pre-
pandemic numbers.
Anne O'Connell noted the best comparison will be with FY 19 due to the fact that FY 20 has the 2-year
membership option.
Jay Packett agreed and noted the course is ahead of February of 2019.
Dave Valcourt asked what Jay Packett was seeing with announcements of the rate changes and looking
for a spot report. Jay Packett noted no negative feedback thus far,but he could not know the amount that
may have switched member categories due to the price increases. Currently the course has a Non-
Resident Waiting list and after the month of March they will have a much better idea of membership
numbers.
In 2021 Proshop sales were$1634.78 and the proshop is slightly ahead in 2022. 8 Months into the fiscal
year we are slightly down versus FY21. Attributing this to a drop in non member revenue during the
Monday through Thursday play times. In terms of play totals the course is over 1000 rounds of play in
February and that is up over February 2021. Calendar 2022 play totals area little under 1800 currently.
Anticipated and projected numbers for February are lower due to membership renewals not active until
the end of February but we should see an uptick in March.
+ Pavilion and Hallway carpeting
Carpeting in the pavilion is being covered by the insurance claim however the hallway by the bathroom's
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will not be covered in the claim. Quotes are being obtained for the hallway carpet. The initial carpet
samples were not satisfactory, and we are currently trying to upgrade the options and are awaiting options
from the warehouse manager. Anticipate the carpet being completed by the April 1 st date or a few days
after at worst.
+ Continued Discussion on Allen Bowl Tournament/MGA Requesting
The MGA would settle on a$35 greens fee that included carts for the Allen Bowl and Women's Day.
Patrick Fannon reached out to Naomi who runs the events and they countered with the above offer. Jay
Packett noted they would have to bring it back before the board before a decision could be made. Jay
Packett noted that it is August and if that number isn't going to be sufficient then he would be okay with
not hosting the event,but he is very torn on the decision.Discussion followed on the lost revenue,
promoting women's golf,and the number of events the course is already hosting.
Dave Valcourt noted the loss of revenue could be seen as an advertisement cost.Rob David noted that we
could get Mass Golf to agree to a write up in their magazine for hosting. Jay Packett noted that would be
a great idea.
Colin Walsh noted the other courses that host Mass Golf Events are a solid group to be included in and
would be good promotion for the course.
Andrea Johnson-noted that she was all for the events.
Jeff Odell noted that the tee would reopen at 1:00 and it wouldn't cost the course much money overall.
Wyn Morton asked if this would be Captains first Mass Golf Event? Jay Packett noted it would not be
the first Mass Golf event,but it would be the largest all female event ever hosted.
Jeff O'Dell motioned to approve the Allen Bowl/MGA request. Rob David seconded the motion,and it
was unanimously approved.
The NEPGA reached out to Captains for their annual Cape Week-October 14th is a Friday and only
possible date that would work for them and us. Friday is open however the NEIGA is the following two
days. Jay Packett recommended not to take away the course for 3 consecutive days as nice as it would be
to host the event.
Jay Packett noted there is a Cape Cod Golf Card that offers discounted greens fees to courses around the
Cape. It ultimately comes out that the greens fee and cart would be 50%off and it is not recommended
that it would not be a worthwhile investment. Cranberry Valley has also said no to the company.
Jay Packett gave an update on the hood/vent system in the kitchen. Jay Packett will be getting some
pictures from further up in the system to send to the company so they have a better idea of what they will
be dealing with.
Course Operations and Concerns
Rob David asked about an update on the Pavilion restoration-Jay Packett noted that the insulation has
been completed and inspected. The fire suppression pipe that's leaking has been replaced. Sheet rock
will be delivered tomorrow with construction to begin on Thursday. Jay Packett gave thanks to Sean
Sullivan for helping with the different crews.
Strategic Updates (Commission)
Anne O'Connell noted a very productive meeting with Town Administrators and that a 10-year capital
project proposal will be shared with the Commission and some input will be needed.
Jay Packett noted that they have to begin looking at FY31 that might need to be added to future plans.
Dave Valcourt noted to add a quick brief of that 10-year plan during the next meeting and it needs to be
discussed. Jay Packett agreed.
Annual Report(Wyn Morton)
Wyn Morton noted the annual report will be going out soon. Jay Packett noted that the annual report had
been sent over to the project manager at town. The annual report should be all set to go. Wyn Morton
met with Kiran Noonan at Community Internet with focus on updating the website. In the short-term,the
aerial video of the course. In the long term the website would like to be updated in the next year and
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update the overall look of the site.
Anne O'Connell noted we will need to cost estimate this plan and add it to the budget plan. Jay Packett
agreed with Anne O'Connell and asked Wyn Morton to get a cost estimate and plan of upgrades to be
done.Jay Packett noted the webcam will be upgraded but the top priority is getting the new computers
installed in the pro shop.
Bill Meehan noted that he did not think any of the computer upgrades would be able to be a capital
expense.
Solar Panel Update(Jeff O'Dell)
Jeff O'Dell noted the last of the Eversource equipment got hung and on Monday the Phase 3 was set up as
well and it looks like the course is a very short time away from the hook up being complete. Jay Packett
noted that they are close to completion. Friday morning there is a meeting with DSD to determine final
dates.
Chelsea Notification Process(Jeff O'Dell)
Jeff O'Dell noted that this is a request from last fall for a 3 day rather than 2-day notice regarding tee time
notifications for members. Jeff O'Dell noted that Jay Packett is looking into making this change with
Chelsea and what it would take and that we should just currently think about it.
Rob Harris noted he polled the members of his board,not the whole association,but no one thought that
the idea was a very good idea. It would impact the CCMGA,and everything would have to be completed
one day earlier. The same would be for the 18 Hole Women's association as well. It is also believed it
may cause some general confusion with the membership. Jay Packett echoed both Jeff O'Dell's and Rob
Harris's comments and noted that it would take a lot of administrative work to change. It is something
we can look at moving forward as Jeff O'Dell noted but not necessarily implementing at this time.
Anne O'Connell seconded that the effect on the associations is something to note. Dave Valcourt noted
we should revisit this again after the update to the Chelsea Reservation System.
Approval of meeting minutes moved to the next meeting.
Continued Discussion and possible vote on revised Cancellation Policy(Time Permitting/Rob
David/Andrea Johnson/Jay Packett)
Anne O'Connell noted that in some ways they are still waiting on updates to the Chelsea System and
asked if anyone had comments.
Rob David noted that from slides 7-9 from the previous meeting's presentation had several
recommendations and some larger items such as Golf Now and wanted any thoughts on those
suggestions.
Jay Packett asked if Rob David or Andrea Johnson would reach out to Golf Now and present them the
Captains Golf Course situation. Jay Packett encouraged gathering as much information as possible.
Anne O'Connell proposed everyone look at the slides Rob David sent out and if there will be changes to
process there will need a vote and if there are just steps needed to take a vote would not be needed.
Questions and Comments from Associations and Liaisons
Rob Harris stated the CCMGA is getting ready to start the season and working with Nauset High School
for the scholarship program. The CCMGA is excited to award a scholarship again. Rob Harris noted that
the email from Jay Packett didn't mention that the rates and times changed,justifiably,and that maybe
another email should go out as he had received several emails from members about the topic. Dave
Valcourt noted that they will certainly do that and agree with what Rob Harris said. Anne O'Connell
thanked Rob Hams for bringing it to their attention.
Bill Meehan noted that the conversion to enterprise fund account status and the$400,000 Capital
Stabilization fund were both unanimously recommended for approval by the finance committee.
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Rob Harris noted the Town Meeting got moved May 14th the date of the Member/Member. Jay Packett
noted they should be able to move the Member/Member to May 21 st weekend.
Dave Whitney noted the Selectboard also unanimously recommended the approval of the enterprise fund
and the capital stabilization fund.
Anne O'Connell thanked the committees for their support,and it is her understanding remote meetings
are approved through April.
Future Agenda Items and meetings(3/22):
Wyn Morton would like security on the golf course added to the 3/22 agenda
Matters not anticipated by the Chair:
None to note.
A motion to adjourn was made by Andrea Johnson,seconded by John Kissida,to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:35 pm.
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