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Home My Public Portal AboutWater Commissioners -- 2022-03-04 Minutes Pursuant to Governor Baker' s March 12, 2020, Order Suspending Certain Provisions of the Open Meeting Law and his March 15 and March 23, 2020, Orders imposing strict limits on the number of people that may gather in one place, this meeting will be conducted via remote participation to the greatest extent possible . Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting may be found on the Town ' s website at www . brewster- ma . gov . For this meeting, members of the public who wish to listen to the audio broadcast may do so via the Town of Brewster website at http : // Iivestream . brewster- ma . gov or on Channel 18 . No in- person attendance of members of the public will be permitted, but every effort will be made to ensure the public can adequately access the proceedings in real time via technological means . The Town has established specific email addresses for each board and committee that will be meeting remotely so that residents can send their comments in writing either before or during the meeting . For this meeting, please send contact panderson@brewster-ma .gov . In the event we are unable to live broadcast these meetings, despite best efforts, we will post on the Town website an audio recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting at http : //tv . brewster- ma . goy • 1 . Call to Order : 11 : 03 AM 2 . Declaration of a Quorum : Commissioner Baran , Commissioner Brown and Commissioner Skidmore . Those in attendance were Sherry Theuret, Administrative Supervisor and Superintendent Paul Anderson . 3 . Meeting Participation Statement : Read by Commissioner Baran 4 . Punkhorn Hunting Ban Petition ; Betsy Smith and Joseph Breda a . Allow hunting in the Punkhorn i . Citizens do not want to allow hunting in the Punkhorn b . Betsy Smith i . Packet supplied with supporting materials . 1 . Ban hunting in the Punkhorn 2 . Town Council indicated language was incorrect and could not become a town bylaw . 3 . Language in petition corrected is being submitted again to become a town bylaw . c . Joseph Breda — Unable to attend but, Superintendent Anderson will speak for him . i . Three weeks of bow hunting only in December to help control the population of the deer in the area . ii . There are other areas for people to walk 1 . The Town of Brewster Dog Park 2 . Nickerson State Park 3 . Sea Camps • Water Commissioners will not change their original motion not to be a part of the vote as far as allowing or not allowing hunting. Commissioners will continue to see what happens at town meeting . DRE1,4 ., i C ji_li. lii LC�. 1', > 22 ;�; PRI1 E3 , �s1�,,M S . Questions regarding FY23 budget presentation and capital requests a . February 9th Superintendent Anderson went in front of the Finance Committee and presented the FY23 Budget . b . Capital budget was not presented at that time . i . Allocate $ 180, 000 for construction 1 . Asking for $ 80, 000 for meters 2 . 50, 000 for infrastructure a . Fire Hydrants b . Directional drilling 3 . 50, 000 for building and treatment facilities ii . Purchase two vehicles 1 . Replace 1990 but, keep for temporary staff 2 . Vehicle for new Assistant Superintendent 6 . Water Commissioners Town Report review . a . Superintendent Anderson updated previous report and submitted i . Any comments and suggestions to be submitted via email 7 . Water restriction update a . Superintendent Anderson met with Harwich and Dennis Superintendents to discuss monitoring well level . b . Monitoring well is responding and will continue to be watched . c . Water restrictions may not be necessary . 8 . Superintendent' s Report a . Well Redevelopment i . Well 4 & 6 — Hoping to have done before summer ii . Flushing entire system in May or June iii . Red Top Water Main — determining if it should be on that road due to traveled way . Doesn ' t stay entirely on town property . 1 . Superintendent Anderson to have survey done 2 . Stock will be ordered 3 . Barnstable County Round Table — Safety a . First Meeting March 4th 4 . Grant for heating pump for treatment plant a . Reducing the heating and cooling of plant b . Reduction of moisture c . $ 206, 000 5 . New Assistant Superintendent Alex Provos a . Introduction at next meeting 6 . Jeffrey Sabatino has transferred to the Brewster Police Department . �a r 9 . Office Manager' s Report a . Follow up with online bill pay and February 1St billing statements i . Invoice Cloud is continuing to correct our online bill pay ii . When the water department switched from Bill Master to Vadar the feature to update account information was not "on " . When a final bill was generated in Bill Master the suffix of the account number would change making the previous account number inactive . When the data file would be exported with the PDF the account numbers would match the PDF' s . His When a final bill in Vadar is done the account number doesn ' t change and only the account information is updated with the new owner' s information . iv . If the "conveying" information is off, then the data file that is exported with the most current information is not being updated . v . Anyone who purchased a home in the new billing cycle was not able to register their account or pay their bill online . vi . This matter will be resolved by the next billing statement in August . b . Back of billing statements i . The vendor the water department uses to print and mail our billing statements did not upload the latest " back of bills" I supplied . There were several phone calls in the beginning of the month about residents questioning the amount of their billing statement because , when they would calculate the bill , it did not match . ii . I reach out to our vendor, and they acknowledge that they missed it on their end , and they apologize for the confusion they caused . His I explained the back of bills are going to be changing over the next few years and to be aware of files that are uploaded to their server . 10 . Approval of January 7th and February 4th Meeting Minutes . a . Motion by Commissioner Brown to approve the January 7th minutes i 2nd by Commissioner Baran H . Roll call vote : 3-0 -0 b . Motion by Commissioner Brown to approve the February 4th minutes is 2nd by Commissioner Skidmore ii . Roll Call Vote : 2 -0-0 — Chair abstained 11 . One Time Reduced Rates a . See attached b . Motion by Commissioner Brown to approve the one -time reduced rates as presented . i . 2nd by Commissioner Skidmore H . Roll call vote : 3-0-0 12 . For Your Information : a . Commissioner Skidmore was at a recent meeting and there was an inquiry about the water departments having generators and power problems during a storm . i . Superintendent Anderson responded the recent installation of the generators at Well 6, the Treatment Plant and the Tank were very important on February 2nd storm . ii . More generators to be installed in the spring iii . National Grid to be going to switching to offshore wind and not replacing existing power plants . 1 . Will have a lack of power due to rolling power outages . iv . The water department will be OK current and new generator installations . 13 . Matters Not Reasonably Anticipated by the Chair 14 . Next Meetings : TBD 15 , Adjournment : 11 : 47 AM a . Motion by Commissioner Brown to adjourn at 11 : 47 AM . b . 2nd by Commissioner Skidmore c . Roll Call Vote : 3 -0-0