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Home My Public Portal AboutPacket for BHP 4.21.22Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 1 COMMUNITY CONVERSATIONS KIT Thank you for agreeing to host a community conversation for your friends and neighbors! This kit includes the basic materials you need to conduct your meeting and provide feedback to the Town. If you are missing any materials or have questions, please contact either Jill Scalise, Housing Coordinator, at 508-896-3701 x1169, or jscalise@brewster-ma.gov, or Donna Kalinick, Assistant Town Administrator, at 508-896-3701 x1130, or dkalinick@brewster-ma.gov. MEETING MATERIALS Included in Packet Information for Meeting Host Title Packet Page Number(s) Process Overview 2 Suggested Meeting Outline 3-4 Final Steps for Host 5 Materials for Host (Unless you are planning a large meeting, one copy of each sheet should be enough.) Title Packet Page Number(s) Sheet A: Facilitator & Note-Taker Sign-in Sheet 7 Sheet B: Participants Sign-in Sheet 9 Materials for Participants (Be sure to print enough copies for all attendees!) Title Packet Page Number(s) Sheet C: Meeting Agenda 11-12 Sheet D: Brewster Housing Production Plan: Project Overview 13 Sheet E: Participant Worksheets 14-21 Sheet F: Discussion Map Separate 11x17 Remember to bring enough copies of each sheet for your participants! The materials are formatted for double-sided printing, so any blank pages are intentional. Additional Items You Will Need • Pens/pencils • Flip chart (or other paper for taking notes), markers, and tape OR computer for typing notes and projector or larger screen for screensharing (e.g., screen sharing to TV or other large monitor participants can easily see) • Return envelope for materials if mailing back to Town Hall Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 2 PROCESS OVERVIEW Group Logistics • The host is responsible for coordinating all aspects of the meeting. • Designate a facilitator and note-taker. The facilitator (who could also be the host) is responsible for keeping the conversation focused and ensuring everyone has a chance to speak. The note-taker takes notes throughout the discussion. • If you host a large meeting, we suggest that you break into groups of 8-12 people and ask for a facilitator and note-taker for each group. • If you do break into groups, please name/number the groups and indicate this on the discussion notes. Procedure Overview 1. Invite • Identify people or groups that you want to invite to your Community Conversation. (Plan on one facilitator for every 8-12 people in a small-group discussion.) • Send the meeting invitation via e-mail or mail or call invitees. 2. Remind • Call and/or e-mail the people you invited 1-2 days before the scheduled meeting. 3. Set up • Select a location where all participants can comfortably sit, ideally in a circle. • Sort copies of meeting materials into sets for participants. • Have enough pens/pencils available. 4. Maintain Sign-in Sheets • Make sure facilitators and note-takers sign in on Sheet A. • Ask attendees to sign in on Sheet B. There is space on Sheet B to ask to be added to a list for future information about the Brewster Housing Production Plan. 5. Facilitate • Lead a small-group discussion, making sure the meeting stays on topic and applicable discussion questions are answered. 6. Return • Collect all materials, including the individual worksheets and feedback sheets from each participant, and make sure each sheet is labeled with the meeting code (see details under “Host Instructions”). • Package them together and return the response packet to the address provided on the return information sheet. Please recycle any unused materials. Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 3 SAMPLE MEETING OUTLINE The meeting outline and instructions below are guidelines for you as facilitator. Welcome & Introductions (10 - 15 Minutes) Who is in the room? Take a few minutes at the beginning of the meeting for introductions. Ask people to tell something about themselves in addition to their name (e.g., how long they have lived in Brewster, any affiliations, their interest in the Brewster Housing Production Plan, etc.) so that everyone gets a better sense of who is participating and why. No need to spend too much time on this activity. What is the purpose of the Community Conversation? Briefly review the information on the meeting agenda and explain the meeting’s purpose: • To increase participation in identifying housing needs in Brewster. • To identify barriers to housing access and choice in Brewster. • To identify opportunities for Brewster to address the Town’s housing needs. • To include as many voices as possible in the Brewster Housing Production Plan process. How will input from the Community Conversations be used? The Housing Partnership, Housing Office, and consultant will use public input to explain housing needs, barriers, and opportunities in the Brewster Housing Production Plan. What is the Brewster Housing Production Plan? Briefly review the Brewster Housing Production Plan one-page overview. What are the guidelines for group discussion? • Suggested discussion guidelines (also included on the Agenda) o Everyone should have an equal opportunity to talk and be heard. o Keep the conversation on topic. o Listen to others and avoid criticizing. o Respect limited time and keep your answers to the point. o Be honest and try to understand other viewpoints. o It’s okay to disagree. o Try not to interrupt the facilitator or other group members. o Cell phones on silent. • Review the suggested discussion guidelines or ask the group to brainstorm guidelines that will help everyone to participate. • Ask if anyone has any questions and if everyone agrees to the discussion guidelines. Clarify as needed and address any concerns. • Ask if the group needs anything else to help stay focused and have an effective meeting. IHand out Sheet C. IHand out Sheet D. Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 4 Discussion Questions (60+ Minutes) Discussion questions should occupy most of the meeting time and take a total of 60-75 minutes (about 10-20 minutes per question depending on how many questions of seven provided you choose to cover). The questions should occupy most of the meeting time. Follow the procedure below for each question: 1. Read the question out loud and ask if anyone needs clarification. 2. Give participants a couple of minutes to think about and list answers on the worksheet for the corresponding question before beginning to go around the group for answers. Participants may fill out the worksheet as individuals or in pairs, whichever they prefer. 3. Ask for a volunteer to start the go-around. Ask for one or two thoughts per person. Then go around the group from that person. It’s okay to pass if a person is not ready when it’s their turn. 4. Once you get around the circle, be sure to go back to anyone who didn’t speak yet and would like an opportunity. After everyone has spoken, go back to anyone who has an additional thought that didn’t come up. 5. During this time, the note-taker should write down each of the thoughts, ideally on a flip chart or large piece of paper taped to the wall so everyone can see. Alternatively, the note-taker can type responses on a computer and project or screenshare onto a larger monitor or TV. The note-taker should strive to use participants’ words rather than edit or change them as much as possible. 6. You – the host – are also a participant and you can share your opinions as an equal member of the discussion, but make sure everyone has a chance to express their opinions. 7. After everyone has had a chance to speak, briefly review all thoughts the group generated. Then, ask the participants to write on their worksheet three thoughts that are most important to them as individuals from among all the thoughts generated during the discussion. Remind them that they can pick thoughts they initially offered or those that other people offered if the discussion changed their perspective at all. NOTE: This is not an attempt to build a group agreement on the top ideas. There is no need to try to get the group to agree. Wrap-Up (15 Minutes) If you have divided participants into small groups, reconvene the larger group. See if there are any issues or concerns that seemed to be mentioned by many participants in the meeting and ask the note- taker to make note of those common themes. IHand out Sheet E. Community Conversations Kit Brewster Housing Production Plan INFORMATION FOR MEETING HOST 5 FINAL STEPS FOR HOST Collect and sort the meeting materials. After the meeting, package up the materials for return. Sort the materials into sets, keeping like items together: • Sign-in sheets (Sheets A and B) • Group discussion materials (If you had more than one group, keep each group’s materials together) • Group discussion notes • Participant worksheets (Sheet E) • Discussion Maps (Sheet F) if marked up • Note that participants can take Sheets C (Agenda) and D (Project Overview) with them if they would like. Please recycle any materials left behind. Label the meeting materials. Assign a code to your meeting following the instructions below. Enter this code into the appropriate boxes on all the materials that you will need to return to the Town (Sheets A, B, E, and potentially F). • FIRST THREE SPACES: Your initials • NEXT FOUR SPACES: Month and day of your event • Example: If Marcus (initials MRL) hosted a meeting on April 18, he would use the code MRL0418. • The code box is always located at the top of the page and it looks like this: CODE: Write up a summary of the meeting notes. The summary can be bullet points listing the main ideas participants. If possible, try to group the ideas by type or theme. Provide highlights of the meeting. Return the meeting materials within seven (7) days. Please mail, scan and e-mail, or hand deliver all participant and group response materials to: Jill Scalise, Housing Coordinator Town of Brewster 2198 Main Street Brewster, MA 02631 jscalise@brewster-ma.gov THANK YOU! Community Conversations Kit Brewster Housing Production Plan MEETING SHEET A: FACILITATOR & NOTETAKER SIGN-IN SHEET 7 CODE: FACILITATOR & NOTETAKER SIGN-IN SHEET Date: ____________________ Host: __________________________ Role Name E-mail and/or Phone (In case clarifications are needed) Group (If more than one group) Facilitator Note-taker Facilitator Note-taker CODE: PARTICIPANT SIGN-IN SHEET Date: ____________________ Host: __________________________ Name E-mail and/or Phone Would you like to receive e-mail updates about the Housing Production Plan? □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No □Yes □No Community Conversations Kit Brewster Housing Production Plan MEETING SHEET C: MEETING AGENDA 11 MEETING AGENDA PART ONE: WELCOME AND INTRODUCTIONS • Who is in the room? • What is the purpose of this Community Conversation? • How will input from this Community Conversation be used? • What is the Brewster Housing Production Plan? • What are the guidelines for group discussion? PART TWO: DISCUSSION QUESTIONS Questions during this meeting may include: 1. What housing needs are you most concerned about in Brewster? 2. What challenges do you think are the biggest impediments to meeting housing needs in Brewster? 3. How do you think the Town should balance concerns about housing needs and natural resources protection? What about balancing housing needs with concerns about development scale? 4. Do you think there are opportunities for Cape/Brewster businesses to offer housing for their employees? If so, can you describe the type of housing you envision for the local employment base? Consider scale, design, tenure, affordability, number of households served, etc. 5. If housing were part of the re-use of the Eddy School or CCSC properties, what kind of housing would you envision? Consider scale, design, tenure, affordability, number of households served, etc. 6. What would be your ideal future housing situation in Brewster? Is it a goal of yours to be able to move out of your current rental unit? If so, what barriers exist? What support services, if any, would be necessary to facilitate housing mobility? OR What support services, if any, would be necessary for allowing you to remain in your current home? 7. (Following discussion about DHCD requirements for Housing Production Plan strategies) What strategies do you think this plan should incorporate to address Brewster’s housing needs? Your group may not discuss all of the questions above, so please feel free to let your meeting host know if you want to provide input on any of the above questions that do not come up during your meeting. Your host will provide you with a worksheet for the question(s) for which you wish to provide feedback. Please turn in these additional question sheets to Jill Scalise, Housing Director, by April 30, 2022. Please see reverse à Community Conversations Kit Brewster Housing Production Plan MEETING SHEET C: MEETING AGENDA 12 PART THREE: WRAP UP Following the discussion, the group will discuss any overarching themes that came out from the evening’s discussion, including any major areas of consensus and any major areas where there is a lack of consensus. GROUP DISCUSSION GUIDELINES To have a productive conversation where everyone feels welcome to participate, please follow these guidelines: • Everyone should have an equal opportunity to talk and be heard. • Keep the conversation on topic. • Listen to others and avoid criticizing. • Respect limited time and keep your answers to the point. • Be honest and try to understand other viewpoints. • It’s okay to disagree. • Try not to interrupt the facilitator or other group members. • Cell phones on silent, please. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET D: PROJECT OVERVIEW 13 PROJECT OVERVIEW The Brewster Housing Production Plan (HPP) is a five-year plan that will update the Town’s existing 2017 plan. The heart of any HPP is a housing needs assessment, which examines several types of housing needs and problems outlined by the Department of Housing and Community Development (DHCD)’s HPP Guidelines. These components of the needs assessment are summarized as follows: 1. Data relating to the community’s demographics and current housing stock; 2. Projection of population and housing needs at different income levels; 3. Development constraints and limitations on current housing needs; 4. The community’s plans to mitigate such constraints; and 5. The capacity of the community’s current infrastructure to accommodate the current population and anticipated future growth, including plans for enlargement or expansion of existing infrastructure systems to ensure that current and future needs are met. This assessment of Brewster’s housing needs will incorporate data from sources such as the U.S. Census Bureau, housing market reports, municipal records, information about the community’s infrastructure, transportation, and zoning, and community interviews. Building on an analysis of the supply and demand of affordable housing and potential barriers to further housing development, the Brewster Housing Production Plan will set quantitative and qualitative housing production and preservation goals. It will then outline a plan for achieving them through specific recommendations and action steps. The Brewster Housing Production Plan could help the Town work toward, achieve, and remain at or above the 10 percent affordable housing minimum under the state’s Affordable Housing Law, Chapter 40B. The plan will require approval by the Select Board and Planning Board, and eventually the Massachusetts Department of Housing and Community Development (DHCD). Once approved, the plan will be in effect for five years (2022-2027). Consultant firm Barrett Planning Group LLC is assisting the Town with this project, which is overseen by the Housing Partnership and the Housing Office and has an anticipated completion date of June 30, 2022. For more information about the Brewster Housing Production Plan, please contact either Jill Scalise, Housing Coordinator, at 508-896-3701 x1169, or jscalise@brewster-ma.gov, or Donna Kalinick, Assistant Town Administrator, at 508-896-3701 x1130, or dkalinick@brewster-ma.gov. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 15 CODE: PARTICIPANT WORKSHEET: BREWSTER’S HOUSING NEEDS PRE-DISCUSSION What housing needs are you most concerned about in Brewster? Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three housing needs in Brewster after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Please see reverse à Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 16 CODE: PARTICIPANT WORKSHEET: HOUSING BARRIERS PRE-DISCUSSION The Department of Housing and Community Development (DHCD) requires that Housing Production Plans include an analysis of barriers and constraints to the development of affordable housing. Brewster’s 2017 HPP identified environmental constraints, infrastructure capacity (primarily relating to drinking water quality, wastewater, and transportation/circulation), and regulatory barriers (primarily zoning). What challenges do you think are the biggest impediments to meeting housing needs in Brewster? You can consider the three areas above (environmental, infrastructure, and zoning), as well as any other barriers to affordable housing that fall outside of those categories. Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three impediments to housing in Brewster after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 17 CODE: PARTICIPANT WORKSHEET: BALANCING COMMUNITY CONCERNS & NEEDS PRE-DISCUSSION How do you think the Town should balance concerns about housing needs and natural resources protection? What about balancing housing needs with concerns about development scale? In your opinion, how big seems “too big” for a multi-family housing neighborhood considering the level of housing needs in and around Brewster?1 Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three areas of potential consensus that people could agree on regarding balancing housing needs and concerns about natural resource protection and/or development scale after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. 1 For context, the Cape Cod Commission (CCC) defines developments of over 10,000 SF or 30 acres as being Developments of Regional Impact (DRI); the CCC has the authority to review and decide upon DRIs, although this does not apply to 40B projects. Please see reverse à Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 18 CODE: PARTICIPANT WORKSHEET: HOUSING FOR WORKERS PRE-DISCUSSION Do you think there are opportunities for Cape/Brewster businesses to offer housing for their employees? If so, can you describe the type of housing you envision for the local employment base? Consider scale, design, tenure, affordability, number of households served, etc. Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three factors to consider when planning for housing for the local employment base? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 19 CODE: PARTICIPANT WORKSHEET: POTENTIAL OPPORTUNITIES FOR HOUSING PRE-DISCUSSION If housing were part of the re-use of the Eddy School or CCSC properties, what kind of housing would you envision? Consider scale, design, tenure, affordability, number of households served, etc. Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three factors to consider when planning for the re-use of either the Eddy School or CCSC properties? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Please see reverse à Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 20 CODE: PARTICIPANT WORKSHEET: YOUR CURRENT HOUSING NEEDS PRE-DISCUSSION What would be your ideal future housing situation in Brewster? Is it a goal of yours to be able to move out of your current rental unit? If so, what barriers exist? What support services, if any, would be necessary to facilitate housing mobility? OR What support services, if any, would be necessary for allowing you to remain in your current home? Complete BEFORE the discussion. POST-DISCUSSION What do you think are the top three barriers to housing mobility (i.e., being able to move out of a current residence that no longer meets one’s needs) or housing stability (i.e., being able to remain in one’s home) after hearing what others had to say? (Note: your answers may be the same answers to wrote down before the meeting.) Complete AFTER the discussion. 1. 2. 3. Community Conversations Kit Brewster Housing Production Plan MEETING SHEET E: PARTICIPANT WORKSHEETS 21 PARTICIPANT WORKSHEET: POTENTIAL STRATEGIES This housing plan will include both overarching goals as well as specific strategies in support of those goals. DHCD has specific requirements for what strategies must address, so in this next exercise we will review these requirements and brainstorm strategies that both follow these requirements and are specific to Brewster. You do not need to address all strategies below, but please consider as many as possible. Use the provided map (Sheet F) for guidance. DHCD REQUIREMENTS SUGGESTIONS TO ADDRESS 1. Identification of zoning districts or geographic areas in which the municipality proposes to modify current regulations for the purposes of creating Subsidized Housing Inventory (SHI) Eligible Housing developments. (SEE MAP for guidance or to mark up!) 2. The identification of specific sites for which the municipality will encourage the filing of Comprehensive Permit (i.e., 40B) applications. (SEE MAP for guidance or to mark up!) 3. Characteristics of proposed residential or mixed-use developments that would be preferred by the municipality (e.g., cluster developments, adaptive re- use, transit-oriented housing, mixed-use development, inclusionary housing, etc.); and/or 4. Municipally owned parcels for which the municipality commits to issue requests for proposals to develop SHI Eligible Housing; and/or (SEE MAP for guidance or to mark up!) 5. Participation in regional collaborations addressing housing development. OTHER/WHAT’S MISSING? Town of Brewster Subsidized Housing Inventory March 2022; Source: Town of Brewster, MassGIS, and MassDOT I\ / I 0 0.3 0.6 Miles ---.> ..-.::::::.---------........ , I / DENNIS , _- - /-----� Cran berry Highway " ro 0 a:: a., C -;: <,: � .. -.. , " L> I I I I I I SHI Number of Units 0 0 2 -7 33 -108 0 8-14I I I I 15 -24 SHI Tenure Ownership Rental OpenSpace: Level of Protection c::::J Town of Brewster In Perpetuiry - -_I Surrounding Towns Water Wetlands t Eddy Elem Limited MassDOT Major Roads Interstate � Town of Brewster Owned Parcels U.S. Highway I I Great w 0 0 25 -32 0 • 1111 Millstone Road Communiry Housing Parcel* _ State Route / Roa *Designated for community housing: application for 45 rental units current!,y under consideration --Non-numbered Road lementary ol 0 j MEETING SHEET F: DISCUSSION MAP *P *P *P Projects with "*P" (for "permitted") are not included in the Town's current SHI but have been permitted and are expected to be added to the Town's SHI in 2022. These three projects include Serenity (27 units), Brewster Woods (30 units), and Red Top (Habitat for Humanity, 2 units). The Housing Partnership invites you to participate in a virtual community forum on April 28,2022 (Thursday) at 6:00pm to learn about the Town’s Housing Production Plan update. During this forum,you will be able to provide input on Brewster’s housing needs and share your thoughts about potential goals and strategies for the Town to consider. This meeting will be held virtually via Zoom.Visit the Town’s online calendar for Zoom information,or you can join by scanning the QR code below or visiting tinyurl.com/BrewsterHousingForum. To join by phone,call 1-301-715-8592 or 1-312-626-6799,and use webinar ID 831 4374 5310,passcode 388082. Questions about the Housing Production Plan?Contact either Jill Scalise,Housing Coordinator,at 508-896-3701 x1169,or jscalise@brewster-ma.gov,or Donna Kalinick,Assistant Town Administrator,at 508-896-3701 x1130, or dkalinick@brewster-ma.gov. APRIL 28, 2022 COMMUNITY FORUM DRAFT AGENDA •Welcome •Project Overview •Community Survey Snapshot •Needs Assessment Highlights •Breakout Groups •Close Out & Next Steps DRAFT Barrett Planning Group •Judi Barrett, Principal •Alexis Lanzillotta, Project Lead •Gregory Zapata Housing Partnership Members •Jillian Douglass •Lisa Forhan •Vanessa Greene •Ralph Marotti Staff Contacts •Jill Scalise, Housing Coordinator •Donna Kalinick, Assistant Town Administrator •Diane Pansire •Sarah Robinson •Steve Seaver INTRODUCTIONS DRAFT PROJECT OVERVIEW BREWSTER HOUSING PRODUCTION PLAN 2022 UPDATE DRAFT February 2022 March 2022 April 2022 May 2022 June 2022 Mobilization Kickoff Meeting xxxx Housing Needs Assessment Small Group Interviews xxxx Online Survey xxxx xxxx Draft Needs Assessment xxxx xxxx Goals & Strategies Community Meeting xxxx Focus Groups xxxx Draft Goals & Strategies xxxx Final Steps Final Draft HPP to Town xxxx Joint Meetings xxxx Final Plan Submission Estimated Project Completion: June 30, 2022 xxxx PROJECT TIMELINE DRAFT Housing Needs Assessment Housing Goals Implementation Strategies •Demographics •Projection of future population and housing needs •Housing stock •Development constraints & plans to mitigate •Infrastructure capacity 760 CMR 56.03(4) •Mix of housing types feasible within market and affordable to a range of income levels •Numerical housing production goals •Proposed zoning or policy changes •Site identification for housing •Desired characteristics of development •Regional partnerships COMPONENTS OF A HOUSING PRODUCTION PLAN DRAFT WHERE IS OUR DATA FROM? ü American Community Survey (ACS) 5-year estimates ü Census 2020 (limited) ü Other official federal/state data sources ü MassGIS ü Assessor’s Records ü Real estate transactions ü Interviews with housing-related Town boards/committees ü Public survey ü And more! DRAFT COMMUNITY SURVEY SNAPSHOT MARCH 2022 HOUSING NEEDS SURVEY DRAFT HOLD FOR SURVEY SUMMARY SLIDES DRAFT DEMOGRAPHIC TRENDS NEEDS ASSESSMENT HIGHLIGHTS DRAFT Population and Household Counts, 2010-2020 Brewster Lower Cape County 2010 2020 2010 2020 2010 2020 Total Population 9,828 10,318 34,078 36,659 215,887 228,996 Total Households 4,386 4,771 16,040 17,394 95,755 103,368 Ratio of Pop to Household 2.24 2.16 2.12 2.11 2.25 2.22 Source: US Decennial Census, 2010 and 2020 DRAFT Brewster Population by Race and Ethnicity, 2010-2020 2010 2020 White 96.7%91.4% Black 0.7%1.6% American Indian and Alaska Native 0.2%0.2% Asian 0.9%1.1% Native Hawaiian and Other Pacific Islander 0.0%0.1% Other 0.5%1.0% Two or More Races 1.0%4.7% Hispanic or Latino (All Races)1.7%3.0% Source: US Decennial Census, 2010 and 2020 DRAFT 0% 5% 10% 15% 20% 25% Brewster Lower Cape County MA Population By Age, 2010 Source: ACS 5-Year Estimates, 2016-2020 Under 18 Years 18 to 24 Years 25 to 34 Years 35 to 44 Years 45 to 54 Years 55 to 64 Years 65 to 74 Years 75 to 84 Years 85 Years and OverDRAFT 0% 5% 10% 15% 20% 25% Brewster Lower Cape County MA Population By Age, 2020 Source: ACS 5-Year Estimates, 2016-2020 Under 18 Years 18 to 24 Years 25 to 34 Years 35 to 44 Years 45 to 54 Years 55 to 64 Years 65 to 74 Years 75 to 84 Years 85 Years and OverDRAFT Brewster Household Types , 2010-2020 2010 2020 Number Percent Number Percent Family Households 2,851 64.0%2,812 62.3% With Children Under 18 938 21.1%849 18.8% With No Children Under 18 1,913 43.0%1,963 43.5% Nonfamily Households 1,602 36.0%1,703 37.7% Householder Living Alone 1,201 27.0%1,428 31.6% Householder Not Living Alone 401 9.0%275 6.1% Total Households 4,453 100.0%4,515 100.0% Source: ACS 5-Year Estimates, 2006-2010 and 2016-2020DRAFT 200 300 400 500 600 700 1100 1200 1300 1400 1500 1600 2010201120122013201420152016201720182019202020212022School Enrollment, 2010-2022 Source: MA Dept of Elementary and Secondary Education Nauset School District Brewster Elementary SchoolsDRAFT HOUSING OCCUPANCY TRENDS NEEDS ASSESSMENT HIGHLIGHTS DRAFT 42%46%38% 10% 10%10% 12% 32% 48%46%44%42%50%47% 58%57% Brewster 2010 Brewster 2020 Lower Cape 2010 Lower Cape 2020 County 2010 County 2020 MA 2010 MA 2020 Housing Occupancy and Tenure: 2010 Source: ACS 5-Year Estimates, 2006-2010 Vacant Renter-Occupied Owner-OccupiedDRAFT 42%46%46%51% 38%42% 10%9% 10%8%10%8% 12%12% 32%34% 48%46%44%42%50%47% 58%57% Brewster 2010 Brewster 2020 Lower Cape 2010 Lower Cape 2020 County 2010 County 2020 MA 2010 MA 2020 Housing Occupancy and Tenure: 2010 Source: ACS 5-Year Estimates, 2006-2010 and 2016-2020 Vacant Renter-Occupied Owner-Occupied -2020 DRAFT Percent Housing Units Occupied by Renter Households ACS 2010 ACS 2020 Census 2010 Census 2020 Brewster 9.9%8.2%9.7% Not yet available Lower Cape 10.3%7.5%10.6% Not yet available County 12.1%11.9%13.5% Not yet available MA 32.4%34.1%34.2% Not yet available Sources: ACS 5-Year Estimates, 2006-2010 and 2016-2020, and US Decennial Census, 2010 and 2010 DRAFT INCOME & HOUSING AFFORDABILITY NEEDS ASSESSMENT HIGHLIGHTS DRAFT 0% 5% 10% 15% 20% 25%Less than $25,000$25,000-$49,000$50,000-$74,999$75,000-$99,999$100,000 to $124,999$125,000 to $149,999$150,000 to $199,999$200,000 or MoreHousehold Income for Brewster Households, 2010-2020 Source: ACS 5-Year Estimates, 2006-2010 and 2016-2020 2010 2020DRAFT $304,787 $316,564 $346,327 $335,624 $336,526 $351,913 $380,259 $399,138 $436,546 $459,603 $519,500 $655,000 $175,357 $163,858 $182,965 $176,644 $194,789 $181,938 $214,869 $210,135 $259,502 $276,009 $285,000 $377,250 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 201020112012201320142015201620172018201920202021Median Sales Prices, 2010-2021 Source: The Warren Group Adjusted for Inflation to 2020 1-Fam CondoDRAFT HOUSING MISMATCH: OWNERS •An estimated 29% of homeowner households in Brewster are housing cost burdened —that is, they pay more than 30% of income toward housing. (CHAS Data, 2018) •Households earning the HUD-defined Area Median Family Income ($115,600) likely could not currently afford to purchase a single-family home in Brewster. Maximum Single-Family Home Affordability Based on Median Family Income 2021 Median SF Home Sales Price in Brewster* Maximum Affordability for Household Earning the 2022 HAMFI ($115,600)** Affordability Gap $655,000 $351,453 -$303,547 *Source: Banker & Tradesmen, Median Sales Price for Single Family Homes in Brewster (2021) **Source: Barnstable Income Limit Area HAMFI (2022 HUD Income Limits) and Barrett Planning Group LLC. DRAFT HOUSING MISMATCH: RENTERS •An estimated 41%of renter households in Brewster are housing cost burdened. (CHAS Data, 2018) •2022 ”Fair Market Rents” (FMR) for Brewster’s metropolitan statistical area (MSA) are: Ø 1-bedroom: $1,428 Ø 2-bedroom: $1,879 Ø 3-bedroom: $2,323 Ø 4-bedroom $2,548 •A household renting a 2-bedroom unit at the FMR should have a household income of approximately $75,000. •The median household income of renter households in Brewster is $35,000. (ACS 2020).DRAFT 2017 TO 2022 HPP: SUBSIDIZED HOUSING INVENTORY Ø 2017: 250 SHI Units (5.21%) Ø 2022: 268 SHI Units (5.58%), with an additional 59 SHI- eligible units across 3 projects expected to be added to the SHI in 2022 DRAFT BREAKOUT GROUPS INSTRUCTIONS & TOPIC OVERVIEW DRAFT BREAKOUT GROUPS •There will be time for three breakout group sessions, 25 minutes each (75 minutes total for discussion) •You will choose from several breakout groups: o Housing Needs o Barriers to Housing o Mapping Housing Solutions o Plan Goals & Strategies o Regional Context •Please note that if a breakout group exceeds 25 participants at any time, you may be asked to choose a different group. •You will have an opportunity to weigh in on all topics through the upcoming online “comment box.” DRAFT HOLD FOR BREAKOUT GROUP QUESTIONS DRAFT HOUSING NEEDS HPP Community Forum April 28, 2022 Facilitator: HOLD FOR BREAKOUT GROUP QUESTIONS DRAFT BARRIERS TO HOUSING HPP Community Forum April 28, 2022 Facilitator: HOLD FOR BREAKOUT GROUP QUESTIONS DRAFT MAPPING HOUSING SOLUTIONS HPP Community Forum April 28, 2022 Facilitator: HOLD FOR BREAKOUT GROUP QUESTIONS DRAFT PLAN GOALS & STRATEGIES HPP Community Forum April 28, 2022 Facilitator: HOLD FOR BREAKOUT GROUP QUESTIONS DRAFT REGIONAL CONTEXT HPP Community Forum April 28, 2022 Facilitator: HOLD FOR BREAKOUT GROUP QUESTIONS DRAFT Brewster Housing Coordinator Update March 2022 Jill Scalise Ongoing Activities/ Projects 1. Community Outreach and Education (Housing Production Plan (HPP) Strategy #13)  Responded to email and phone requests for information and assistance, 63 total requests for housing information (27) or assistance (20) and at least (16) requests were addressed by Donna Kalinick.  Outreach, including webpage postings, for the $1.3 Million Community Development Block Grant (CDBG) for housing rehabilitation and childcare and the Housing Production Plan Survey- online & paper surveys. 2. Brewster Affordable Housing Trust (BAHT) (HPP Strategy #7)  The Trust met twice and continued work on creating and preserving affordable housing.  Rental assistance: Housing Assistance Corp (HAC) reported that from December 21-Feb 22, 6 Brewster households received $28,711 in rental and mortgage assistance, all was from federal and state funds. 3. Community Housing Parcel off Millstone (Select Board Strategic Plan Goal H-3, HPP Strategy #15)  The Trust evaluated the proposal from Preservation of Affordable Housing & Housing Assistance Corporation to build a compact neighborhood of 45 rental units on the property. The Trust scored the proposal as ‘highly advantageous’ and recommended the Select Board accept the proposal. 4. Redevelop Existing Properties for Affordable Housing (HPP Strategy #6)  Serenity at Brewster (55+ rental housing, 27 affordable units): Phase 2, 91units, expected to open in 2022. Working on final approval of Regulatory Agreement and start of marketing for 27 affordable apartments. 5. Comprehensive Permit Projects (HPP Strategy #14)  Brewster Woods (30 affordable rental units): Construction continues, expect lottery in summer 2022.  Habitat for Humanity Red Top Road (2 affordable home ownership): Working on Regulatory Agreement. 6. Preservation of Housing and Related Support of Brewster Residents  Regional CDBG Housing Rehabilitation and Childcare grant award officially received by Brewster.  Assisted residents with CDBG housing rehabilitation and Covid-19 Fund applications. 7. Subsidized Housing Inventory (SHI) (HPP Strategy #10)  Ongoing follow-up with SHI homes. Provided update on tax taking of 212 Yankee Drive to Select Board, article on Town Warrant. Met with Department of Housing & Community Development (DHCD), legal counsel, and Asst. Town Administrator Donna Kalinick about the affordable resale of 11 Sean Circle. 8. Housing Production Plan (HPP) (Select Board Strategic Plan Goal H-2)  Housing Partnership met twice, continued outreach work with Barrett Planning. Small Group interviews completed. Housing Survey open. Community Conversation Kits will also be created for small group use.  Provided data and information. Presented updates on process at Vision Planning and Select Board meetings. 9. Collaboration (HPP Strategy #9)  Attended Housing trainings, Housing Summary Update paper submitted to Vision Planning Committee. New Projects/Upcoming Activities 1. Brewster’s request for Direct Local Technical Assistance (DLTA) funding for a regional housing market analysis was approved by the Cape Cod Commission. 2. Housing Production Plan (HPP) (Select Board Strategic Plan Goal H-2): The Housing Partnership will hold a Virtual Community Housing Forum, facilitated by Barrett Planning Group on April 28th at 6PM: Passcode: 388082 https://us02web.zoom.us/j/83143745310?pwd=UCtBNE5Vb2xtUGFod0FvdnBHeENlQT09 Personnel  Special thanks to Donna Kalinick who covered the Housing Program duties while the Housing Coordinator was away for two weeks.  Participated in Housing Trust, Housing Partnership, Vision Planning and Select Board meetings. Also worked with: Building Dept., Council on Aging, Health Dept., Project Manager, Select Board, Town Administration, and Vision Planning Committee. Brewster Housing Partnership Minutes of the March 10, 2022 Meeting ______________________________________________________________________________ Members Present: Jillian Douglas, Diane Pansire, Ralph Marotti, Vanessa Greene Guests Present: Donna Kalinick (Assistant Town Administrator), Jill Scalise (Housing Coordinator), Alexis Lanzillotta (Barrett Planning Group), Gregory Zapata (Barrett Planning Group) 1. Call to Order: Meeting called to order. 2. Declaration of a Quorum: A quorum was declared with four members present. 3. Meeting Participation Statement: Jillian Douglas read the meeting participation statement. 4. Recording Statement: Jillian Douglas read the recording statement. 5. Housing Production Plan Update and Discussion Survey Launch: Alexis Lanzillotta noted that comments from the Housing Partnership were incorporated into a final version of the survey. She reminded the Partnership that test responses were now deleted so if the survey was taken previously as a test it should be retaken. Jill Scalise noted that the survey is now available but it has not yet been distributed. The Partnership discussed ways to promote the survey. Alexis Lanzillotta recommended putting the survey in e-mail signatures and posting in Facebook groups Partnership members have access to or announce at other town bodies. Jillian Douglas noted that she was particularly focused on people that are renters and suggested providing paper copies for completion of the survey. Ralph Marotti suggested reaching out to Serenity. Diane Pansire noted she was willing to help if there are any particular needs. Vanessa Greene noted that outreach to schools was important. In addition to the formal distribution already done through the school, she offered posting on school-related Facebook groups. Jill Scalise noted that she performs outreach to all churches in Brewster and she also will distribute to those on lists for information related to Brewster Woods and Serenity Brewster. She also noted paper copies would be distributed to the Councils on Aging and that would be a helpful task for Partnership members to assist with; Diane, Ralph, and Jillian volunteered. Vanessa Greene also noted she would reach out to CCYP to see if they would be willing to put out a message. Donna Kalinick confirmed it would be going to CDP as well and that the schools have agreed to distribute. Jill Scalise requested the group keep her updated on outreach. Jillian Douglas made note of the Barnstable County Health and Human Services housing survey which was recently distributed and may be able to be leveraged if there is a way to access the data. Review of Small Group Meeting/Feedback: To date, Barrett Planning Group has met with 30 community members during 12 interview slots. This included members of Town bodies, representatives from housing and service providers, Town and school staff, realtors, etc. Jill Scalise and Alexis Lanzillotta will be performing additional follow-up with those that could not make the meeting. A more robust summary will be presented at a future meeting but she shared some common themes – lack off year-round rental with observations that this is worsening, displacement of renters seems to be increasing, cost of homes has become astronomical, difficulty staffing and recruiting employees. While there wasn’t agreement about precise solutions, there is consensus that there is a housing crisis. There was agreement that the best ways to educate people should focus on personal stories that highlight the need of neighbors, the reality of income levels/limits and correlation with different jobs, and the link between services and housing. Discussion of environmental concerns was also prevalent – specifically water protection and tree removal. Meeting in a Box: The concept of the Meeting in a Box was discussed and sample content was provided. What would be provided by Barrett Planning Group and responsibilities of the Town and Partnership members was reviewed. Jillian Douglas noted she thought it was a great idea but was concerned about timing and the switch to in person meetings. She noted that she would like to outreach to Kings Landing to see if they would be able to host one and she would be willing to facilitate. Donna Kalinick noted she was at the Housing Authority recently and spoke with the Director about the Housing Production Plan and she thought they would be amenable to be hosting. Jill Scalise noted that she thought this type of meeting could reach those that may not traditionally participate; we could target groups that didn’t have great representation in the survey. The survey timing was discussed and Alexis Lanzillotta noted that there would be frequent communication on responses. Diane Pansire noted she would be willing to facilitate meetings. Donna Kalinick reiterated that the value would be getting feedback from particular groups that might be underrepresented in other outreach. Barrett Planning Group will work on materials further so that they would be ready in early April. The group discussed the timing of the community outreach session and it was determined April 28 would not be an issue. Jill Scalise noted that we should begin to develop publicity material now so that we can promote along with the survey. 6. Updates from the Housing Coordinator: Jill Scalise provided an update on her work over the past month. She noted that the Town had received a Community Development Block Grant in the amount of $1.3 million for housing rehabilitation and childcare. She reported that Serenity Brewster is moving forward and the process for the 27 affordable units is progressing. Brewster Woods is also moving forward and it is expected that information will be out about the lottery later in the spring. The Town is also working on the maintenance of houses on the Subsidized Housing Inventory. 7. Updates from the Liaisons: Jillian Douglas noted that the Housing Coalition has not met recently but provided the website address. Donna Kalinick provided an update on the Millstone Request for Proposal. The proposer - POAH and HAC - scored highly advantageous at the Housing Trust’s most recent meeting. A pro forma review was also performed. The Trust will be checking references and performing site visits and a final vote will be held at the meeting on March 24. 8. Schedule Next Meeting: The next meeting will be held on March 31, 2022 at 6:00 PM. 9. Adjournment: Meeting adjourned. Respectfully submitted, Vanessa L. Greene Town of Brewster Housing Partnership 2198 Main St., Brewster, MA 02631 (508) 896-3701 MEETING MINUTES Remote Participation Only Thursday March 31, 2022 at 6:00 PM Housing Partnership Jillian Douglass Chair Lisa Forhan Clerk Vanessa Greene Ralph Marotti Diane Pansire Sarah Robinson Steve Seaver Asst. Town Administrator Donna Kalinick Housing Coordinator Jill Scalise In attendance: Jillian, Lisa, Vanessa, Sarah, Ralph, Srephen, Diane Guests: Donna Kalinick, Cynthia Bingham, Alexis Lanzillotta and Gregory Zapata from Barrett Planning Group 1. Call to Order – Meeting was called to order at 6:02 2. Declaration of a Quorum – a Quorum was present 3. Meeting Participation Statement – Statement was read 4. Recording Statement – Statement was read 5. Housing Production Plan Update and Discussion – Alexis Lanzillotta, Gregory Zapate, Barrett Planning Group Some results so far:  Nearly 800 responses, however the deomographics in responses don’t match the town demographics (i.e. 65-74 group over represented, other demographics under represented (younger and tenure). Families with children under 18 responded well.  Question #34 Highest priority – “Having people stay in year round housing that is affordable to them” 60%; “Helping people stay in the community as they age” 35% Lowest – “Creating access to housing near amenities”  Question #35 – Brewster is welcoming to people of all races, ethnicities, backgrounds – more people agreed compared to “welcoming to socioeconomic backgrounds.  #37 – Affordable housing types – not enough large family, home ownership opportunites – too much – condos. a. Update on Needs Assessment including Survey & Small Group - Meetings/Feedback – barriers – lack of land to build affordable housing, high rents, lack of subsidies for (working) people; - Comparision data was discussed (2017 HPP vs. today), ACS data – should we compare to Barnstable County, School District, etc. b. ‘Community Conversations’ Report and; c. April 28th Virtual Communty Meeting Planning and Outreach Strategy – April is “Fair Housing” Month. - Post the community conversations kit on the town website providing information for people who may wish to host a community conversation. Materials for the participants include meeting overview, agenda, sign in sheets, discussion questions (giving the host flexibility to decide which questions to use or use them all). Suggest that hosts sign up with Jill and Alexis offered herself as a resource to answer questions that hosts may have before holding meetings. Keep open through April, outreach to renters, chamber of commerce, other regional partners, town committees. Select Board Mary Chaffee Chair Benjamin deRuyter Vice Chair Cynthia Bingham Clerk David Whitney Edward Chatelain Town Administrator Peter Lombardi Assistant Town Administrators Susan Broderick Donna Kalinick Executive Assistant to the Town Administrator Robin Young - Due to recent uptick in responses and questions from tonight’s meeting, the survey response date will be extended an additional week. - April 28 – Community Forum – via zoom – format to include introduction, project overview, needs assessment highlights, breakout groups, - Next meeting with the partnership and Barrett will be April 21 to prepare for Community forum. 6. Discussion and possible vote on virtual, in-person, or hybrid meeting format for April and May meetings. – Select Board recently voted that committees may continue to hold meetings virtually, or with members in person/hybrid but public participation will be virtual through. BHP will continue to meet via Zoom for April and May. 7. Updates from Liaisons a. Affordable Housing Trust – i.Request for Proposal to Develop Housing – March 24 th meeting voted to recommend the proposal from POAH and HAC to the Select Board, April 4th Select Board meeting and, if accepted, will go forward. b. Community Preservation Committee – Working on 5 year plan; presenting to various groups, allocation percentages will align with other towns to follow state recommended minimums. Will work toward special targets (housing, open space, historic, rec). Expect to bring to town meeting in May. c. Brewster Housing Coalition – next meeting expected to be in April; Jillian will provide notice when it’s confirmed. 8. For Your Information/Correspondence – Jillian will share an article from the Washington Post regarding housing sales data from Redfin suggesting large percentage of housing purchases have been made by investors. 9. Matters Not Reasonably Anticipated by the Chair - None 10. Minutes of the March 10 and March 31, 2022Housing Partnership Meetings – Deferred to next meeting 11. Schedule Next Meeting – April 21 12. Adjournment – Ajourned at 7:53 p.m.