Loading...
HomeMy Public PortalAboutSelect Board Meeting Packet - 04.25.22The Town of Brewster, Massachuse2s Proclama6on Whereas, the bicycle is an economical, healthy, convenient, and environmentally sound form of transporta6on and an excellent tool for recrea6on and enjoyment of Brewster’s scenic beauty; and Whereas, the Commonwealth of Massachuse2s celebrates May 2022 as Bay State Bike Month, and Whereas, throughout the month of May, the residents of Brewster and its visitors will experience the joys of bicycling through educa6onal programs, rides, commu6ng events, charity events, or by simply geHng out and going for a ride; and Whereas, the Town of Brewster’s road and trail system, including Nickerson State Park and the Cape Cod Rail Trail (CCRT), a2racts bicyclists each year, providing economic health, transporta6on, tourism, and scenic benefits; and Whereas, crea6ng a bicycling-friendly community has been shown to improve ci6zens’ health, well-being, and quality of life, growing the economy of Brewster, a2rac6ng tourism dollars, improving traffic safety, suppor6ng student learning outcomes, and reducing pollu6on, conges6on, and wear and tear on our streets and roads; and Whereas, the Town of Brewster Bikeways Commi2ee, the Town of Brewster Recrea6on Department, Brewster Police Department, the Council on Aging, and many other groups will be promo6ng bicycling during the month of May 2022; Now therefore, we , the Select Board of the Town of Brewster, do hereby proclaim May 2022 as Bike Month in the Town of Brewster, Massachuse2s, and we urge all residents to join us in this special observance. Signed this ___ day of May, 2022 Select Board signatures _______________ 2022 Town of Brewster Bike Fest Events for all ages –free bike checks, kids rodeo, bike & helmet fittings, bike bus loading demonstration, free water bottles & bike lights, bring or ride your bike to the Bike Fest Participating organizations: Brewster PD, Council on Aging, Water Department, Friends of the Cape Cod Rail Trail, Cape Cod Commission, CCRTA, Rail Trail Bike Shop MAY 21, 2022 @ 1pm FREE REGISTRATION 12:30 pm 1-4 pm Rain or Shine Eddy School Gym 2298 Main St Brewster, MA Sponsored by: Brewster Bikeways Committee & the Department of Recreation Archive d: Friday, April 22, 2022 2:30:25 PM From: McCarthy-Licorish, Lisa N (DPH) Se nt: Wed, 13 Apr 2022 19:17:03 +0000ARC To: McCarthy-Licorish, Lisa N (DPH) Subje ct: Baker-Polito Administration Encourages CO VID-19 Vaccination and Boosters at Family-Friendly Events During April School Vacation Week Se ns itivity: Normal FOR IMMEDIATE RELEASE CONTACT Katheleen Conti Katheleen.M.Conti@mass.gov Baker-Polito Administration Encourages COVID-19 Vaccination and Booste rs at Family-Friendly Events During April School Vacation Week Local Massachusetts businesses to offer giveaways, COVID-19 vaccines BOSTON (April 13, 2022) – The Baker-Polito Adminis tration is partnering with local bus ines s es acros s the s tate to host free, family-friendly C OVID-19 vaccination clinics and offer giveaways for g etting vaccinated during April s chool vacation week, April 18-22. With the s upport of the Mas s achus etts Department of Public Health (DPH), thes e clinics will be held in 10 cities and towns at various locations , including trampoline parks , zoos , bowling alleys , and the Six Flags New England amus ement park, to encourage a family-friendly atmos phere in which eligible individuals of all ages can g et vaccinated and boos ted. The clinics build on the s ucces s of vaccination clinics held earlier this year during February s chool vacation week, when more than 2,000 vaccinations were adminis tered to children and adults in communities most disproportionately impacted by COVID-19. The clinics are part of DPH’s Vaccine Equity Initiative to increas e awareness and access to the C OVID- 19 vaccine and mitigate the impacts of the pandemic among the hardest-hit populations and communities . “The best protection from C OVID-19 infection remains vaccination and staying updated on all of the vaccine doses you are eligi bl e f or,” said Public Health Commissioner Margret Cooke. “Thes e events are a convenient way for the whole family to get up to date on COVID-19 vaccinations, and we thank the busines ses and local partners for joining us to offer vaccination at thes e family-friendly locations .” At participating locations , individuals receiving a firs t or s econd vaccine or a boos ter dos e will receive a giveaway such as free admis s ion tickets or an hour of trampoline or bowling time, depending on the s pecific location. In a s pecial partners hip with Six Flags , any Mas s achus etts resident who g ets vaccinated at the Six Flags clinic will receive two admis s ion tickets , free parking, and a meal. April Vacation Family Clin ics: Municipality Location Schedule Giv eaway Everett Everett City C lean Up Day @ Rivergreen Park April 23 $25 g ift card Lawrence/ Methuen 1 Broadway Street, Methuen April 21-April 24 $25 g ift card, prizes and ice cream Malden Mixer eSports Cafe April 22-24 1 hour of free g ame play Swans ea/ Fall River Get Air Trampoline Park (Parking Lot) April 21-23 1 hour of free jumping New Bedford Buttonwood Park Z oo (Parking lot) April 23 and 24 2 free entry pas s es New Bedford Wonder Bowl April 22 and 23 1 hour of free bowling Springfield Eas tfield Mall April 20 $25 g rocery g ift card, free food, mus ic and games Springfield Bounce! Trampoline Park April 21 1 hour of free jumping Springfield Inters kate 91 April 22 1 hour of free s kating Agawam and Wes tern MA Six Flags April 22, 23, and 24 2 free entry pas s es + free parking and 1 free meal, s nack, and drink (MA res idents only) Brockton FunZ Trampoline Park April 21-23 1 hour of free jumping Brockton Arnone School April 19-22 $25 g rocery g ift card Lowell Khmer New Year Celebration, C lemente Park April 23 $25 g rocery g ift card Lowell Nibbana Café April 23 and 24 $25 Nibbana g ift card Chelsea Playground and Archery Games @ Bos ton Playground April 20, 21, and 22 1 hour of free play voucher Mas s achus etts leads the nation in C OVID-19 vaccine adminis tration, with over 82% of eligible res idents (5+) fully vaccinated, and over 53% of eligible res idents (12+) having received a boos ter. The bes t way to protect agains t s evere illnes s from COVID-19 is to get vaccinated and boos ted and remain up to date on s hots . To s ee a full lis t of thes e s pecial clinics and giveaways , vis it www.mass .gov/Kids C linic. ### Good morning All. The waning of a surge, such as what has happened with Omicron/BA.1, causes more sparse communications from your correspondent, however I will continue to emerge with an update as the situation dictates. We remain concerned about the spread of Omicron/BA.2 and are watching our hospitalization numbers carefully. They remain in the low single digits at this time. Metrics published on 2/25/22 by the CDC provide new guidance on masking and other mitigation measures (https://www.cdc.gov/coronavirus/2019-ncov/your-health/covid-by-county.html). Based upon this information Barnstable County’s Community Risk Level is LOW. ______________________ Vaira Harik, M.S. Assistant County Administrator Barnstable County, MA Cell: 774-487-9435 Email: vharik@barnstablecounty.org Weekly Count of New COVID-19 Infections: March 8, 2020 – April 16, 2022 3 1 2 0 2 0 00 1 0 2 0 0 00 1 2 5 2 0 0 00 2 0 2 1 2 3 0 1 4 1 3 6 6 13 22 117 202425 53 2420 8 8 5 1113 21 32 2125 12 6 7 3 3 1 0 1 0 0 00 2 3 5 914 7 91215 6 9 9 8 5 5 5 5 9 20 39 21 29 4847 54 82 118 545457 34 9 20 710 4 5 4 4 4 5 3 3 7 53 14 2 0 1 1 1 0 1 1 0 3 0 0 1 5 0 0 1 0 0 0 0 1 0 0 0 00 0 0 1 1 0 0 00 0 1 2 2 1 0 2 0 0 00 0 0 0 0 2 0 00 0 0 0 0 0 0 0 0 0 0 1 0 0 00 0 0 0 00 0 1 7 0 3 0 0 0 00 0 1 1 11 38 30 18 4 3 1 0 0 00 0 0 0 0 7 0 20 40 60 80 100 120 140 3/22-3/284/5-4/114/19-4/255/3-5/95/17-5/235/31-6/66/14-6/206/28-7/47/12-7/187/26-8/18/9-8/158/23-8/299/6-9/129/20-9/2610/4-10/1010/18-10/2411/1-11/711/15-11/2111/29-12/512/13-12/1912/27-1/21/10-1/161/24-1/302/7-2/132/21-2/273/7-3/133/21-3/274/4-4/104/18-4/245/2-5/85/16-5/225/30-6/56/13-6/196/27-7/37/11-7/177/25-7/318/8-8/148/22-8/289/5-9/119/19-9/2510/3-10/910/17-10/2310/31-11/611/14-11/2011/28-12/412/12-12/1812/26-1/11/9-1/151/23-1/292/6-2/122/20-2/263/6-3/123/21-3/264/3-4/94/10-4/16New Brewster COVID-19 Cases Resident (1293 Total)Long Term Care (232 Total staff & patients) Ages of Brewster Residents with Active COVID-19 Infections April 3 – April 9, 2022 % COVID Infections in Age Groups % COVID Infections in Age Groups 0-9 years (0) 0% 10-19 years (0) 0% 20-29 years (1) 8% 30-39 years (0) 0% 40-49 years (1) 8% 50-59 years (2) 17% 60-69 years (0) 0% 70-79 years (0) 0% 80+ years (8) 67% 0-9 years (0) 10-19 years (0) 20-29 years (1) 30-39 years (0) 40-49 years (1) 50-59 years (2) 60-69 years (0) 70-79 years (0) 80+ years (8) April 10 – April 16, 2022 0-9 years (0) 0%10-19 years (0) 0% 20-29 years (0) 0% 30-39 years (1) 25% 40-49 years (1) 25% 50-59 years (0) 0% 60-69 years (1) 25% 70-79 years (1) 25% 80+ years (0) 0%0-9 years (0) 10-19 years (0) 20-29 years (0) 30-39 years (1) 40-49 years (1) 50-59 years (0) 60-69 years (1) 70-79 years (1) 80+ years (0) 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2022 KP Law, P.C. State Extends Pandemic-Era Outdoor Table Service and Alcohol To Go Provisions April 6, 2022 On April 1, 2022, the Governor signed Chapter 42 of the Acts of 2022 (the “Act”) into law. The Act includes extensions of pandemic-relief provisions related to restaurants. Expanded Outdoor Table Service Section 27 of the Act extends the ability of cities and towns to approve requests for the expansion of outdoor table service until April 1, 2023. This section also extends a local licensing authority’s ability to approve, without further ABCC review or approval, changes in the description of a licensed premises for outdoor alcohol service until April 1, 2023. Any expansion or change approved under these provisions will automatically revert to its pre- pandemic status April 1, 2023. Beer, Wine, and Cocktails to Go Sections 15 and 19 of the Act extends the ability of restaurants to sell beer, wine, and cocktails “to go” until April 1, 2023. “To go” alcohol must be priced the same as alcohol sold on site. (For more information, please see our May 25, 2021 eUpdate, found here). If you have any specific questions regarding the extension of these provisions, please contact your KP Law attorney at 617.556.0007. Disclaimer: This information is provided as a service by KP Law, P.C. This information is general in nature and does not, and is not intended to, constitute legal advice. Neither the provision nor receipt of this information creates an attorney-client relationship with KP Law, P.C. Whether to take any action based upon the information contained herein should be determined only after consultation with legal counsel. Telephone: (617) 727-3040 * Fax: (617) 727-1510 * www.mass.gov/abcc Commonwealth of Massachusetts Alcoholic Beverages Control Commission 95 Fourth Street, Suite 3 Chelsea, Massachusetts 02150 Jean M. Lorizio, Esq. Chairman NOTICE REGARDING THE APPROVAL OF GUIDELINES FOR OUTDOOR ALCOHOLIC BEVERAGE SERVICE AREAS On April 7, 2022, at a public hearing, the Alcoholic Beverages Control Commission approved Guidelines for Outdoor Alcoholic Beverage Service Areas. These Guidelines went into effect immediately. A copy of the Guidelines is attached to this Notice and can be found on the ABCC’s website at www.mass.gov/abcc. The ABCC is grateful for the participation and contribution of several members of the alcohol industry in formulating these Guidelines. The ABCC is confident that these Guidelines will ensure consistency and promote public safety while allowing expanded outdoor dining throughout the Commonwealth. As always, all licensees must ensure that they comply with the laws of the Commonwealth of Massachusetts, and that sales of alcoholic beverages take place only as authorized by federal, state, and local law. Any questions should be directed to the ABCC Executive Director Ralph Sacramone at rsacramone@tre.state.ma.us or (617) 727-3040 x 731. (Issued April 7, 2022) Telephone: (617) 727-3040 * Fax: (617) 727-1510 * www.mass.gov/abcc Commonwealth of Massachusetts Alcoholic Beverages Control Commission 95 Fourth Street, Suite 3 Chelsea, Massachusetts 02150 Jean M. Lorizio, Esq. Chairman GUIDELINES FOR OUTDOOR ALCOHOLIC BEVERAGE SERVICE AREAS 1. The licensure of outdoor alcoholic beverage service areas that are outside of the “suitable building” as provided in M.G.L. c. 138, §1, must follow the license application and approval process as provided in Chapter 138 for retail on-premises consumption licenses. 2. Local Licensing Authorities (“LLAs”) have discretion to apply reasonable conditions to the outdoor alcoholic beverage service areas, such as the requirement of food service and/or seated service. 3. All applications for outdoor alcoholic beverage service areas must include documentation demonstrating the right of the Licensee to occupy or permission to use the outdoor alcoholic beverage service area(s). This must include permission to transport alcoholic beverages over public property, if applicable, such as over public sidewalks. 4. Outdoor alcoholic beverage service areas should be contiguous to the licensed building premises with a clear and direct view of the outdoor area from inside the licensed building premises. Further, the Licensee must actively supervise the outside alcoholic beverage service area. 5. Outdoor alcoholic beverage service areas that are noncontiguous to the premises’ building are permitted. However, they must be in the immediate vicinity of, and within clear and direct view of, the existing licensed building premises. Licensees are reminded that their applications may be denied if, in the LLA’s or ABCC’s discretion, it is determined that any proposed noncontiguous outdoor alcoholic beverage service area is in an unsuitable location, such as being too far from the premises’ building or being in an unsafe location. For noncontiguous outdoor alcoholic beverage service areas, the licensee must have an adequate number of employees that are physically present in the outdoor alcoholic beverage service area at all times when alcoholic beverages are being sold or consumed. 6. All outdoor alcoholic beverage service areas must be enclosed by a barrier, fence, or partition, sufficient for the licensee to maintain control of access to the area and to provide a safe environment for patrons. 7. The LLA should consider the type of neighborhood and the potential impact of noise in the environs before approving outdoor alcoholic beverage service areas. Questions concerning this Advisory may be directed to Ralph Sacramone, Executive Director of the Massachusetts Alcoholic Beverages Control Commission at (617) 727- 3040 x 731. (Issued April 7, 2022) Bog Pond Drainage Improvements: Notice to Abutters Starting on April 25th, the Town of Brewster’s contractor, Robert B. Our Company, Inc., will commence the Bog Pond Road Drainage Improvement Project. The Project consists of the installation of drainage collection and infiltration infrastructure and the repaving of the project limits. There may be limited road closures during construction. These closures will be communicated to the impacted residents by Robert B. Our Company, Inc. Phase I of the Project is expected to be completed by the end of June 2022. Phase 2 which consists of final paving will be completed in the Fall of 2022. Please call Brewster Public Works Department at (508) 896-3212 for additional information. Brewster Select Board Meeting of April 25, 2022 Consent Agenda Items 1 Item #8: Consent Agenda Approval of Regular Session Meeting Minutes from March 21 and March 23, 2022 ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the meeting minutes as presented. Appointments: Peter Nielson, Natural Resources Commission; Patrol Officer, Joseph Thacher; Special Police Office, George Bausch; Prisoner Attendants, Deidre Schofield, Leah Pelkey, Alizah Packett, and Anna Milan Peter Nielson has submitted an application for the Natural Resources Commission, following the application process, the Select Board liaison has conducted an interview and recommended Mr. Nielson for the appointment. The appointment is a three-year term that will end June 30, 2025. Police Chief Eldredge has requested a series of appointments for the Police Department as outlined in his letter to the Select Board. ADMINISTRATIVE RECOMMENDATION We recommend that the Select Board approve these appointments. One Day Hawker & Peddler License Application; Nauset Youth Alliance Nauset Youth Alliance has submitted an application and the fee for a One-Day Hawker & Peddler license for an event to be held in the Stony Brook gym for Brewster in Bloom on Saturday April 30, 2022. The event is a carnival that will have booths where people can redeem entrance tickets to play games and win prizes. The event will be held from 12pm – 3pm. ADMINISTRATIVE RECOMMENDATION We recommend that the Select Board approve this license application. Request for Facility Use: Brewster Recreation Department, Crosby Beach; Brewster Conservation Trust, Calf Field Pond Trail; Brewster Historical Society, Drummer Boy Park (includes fee waiver request) The Brewster Recreation Department is requesting the use of Crosby Beach to sponsor a yoga class taught by a certified yoga instructor in the months of July and August. The yoga classes will be held Monday through Friday from 8am – 9am beginning on June 13 through September 5, 2022. The applicant will be advised that beach permits are required starting at 9am for all vehicles in the parking lot. Temporary signage on town property will be approved through building department. Brewster Conservation Trust is requesting the use of Calf Field Pond Trail located at West Gate Road for an education walk on Sunday May 1st. The nature walk will be from 1030am until 1pm with 20 expected attendees. The Natural Resources Department has reviewed the request with no concerns. The Brewster Historical Society is requesting the use of Drummer Boy Park for their yearly fundraising craft fair. The event will be held on Saturday June 25th from 7am until 430pm, they would also like to use the park on Friday to start set up. They expect no more than 100 Brewster Select Board Meeting of April 25, 2022 Consent Agenda Items 2 attendees at one time. The request is also to waive the fee of $400. Various departments have provided feedback that will be shared with the Brewster Historical Society. ADMINISTRATIVE RECOMMENDATION We recommend that the Select Board approve these requests for use of Brewster facilities. One-Day Entertainment License- Beyond the Bounds, Brewster in Bloom Beyond the Bounds is requesting a one-day entertainment license to play music at the Lemon Tree Village for Brewster in Bloom on Saturday April 30th from 12pm – 1pm. ADMINISTRATIVE RECOMMENDATION We recommend that the Select Board approve this license. Donation/Gift Acceptance: Brewster Fire Department, Brewster Golf Commission, Town of Brewster Quarterly Donations (Q1-3) Consistent with MGL Ch. 44 Sec 53A, the Select Board is required to regularly vote to accept gifts made to the Town from July 1, 2021 to March 31, 2022. The enclosed spreadsheet details donations made to the Town for various purposes including a donation to the Fire Department. A long-time resident of Brewster, Lois Adelle Mellen, who passed away in January of 2022 has gifted the fire department $2,000. The funds will be deposited into the fire department donation account. Additionally, Jay Packett and the Golf Commission are recommending the acceptance of a gift in the form of a milling machine for the Maintenance Department. This machine will help in the fabrication of parts for equipment used to maintain the golf course. The Golf Commission voted unanimously in favor of this donation at its April 12, 2022 meeting. ADMINISTRATIVE RECOMMENDATION We recommend that the Select Board approve all of the donation/gifts as outlined. Town Landing and Public Beach Access Request: Point of Rocks & Breakwater Beach Anchor Marine, Inc. on behalf of the owners of 30 Swift Lane have applied for use of Town Landing and public beach access at Point of Rocks beach. The Point of Rocks parking lot will be the access point for material deliveries and over-sand travel to the beach land for the purpose of performing sand nourishment. Over-night parking for two machines and 21 cubic yards of sand is also requested. Access will be granted from April 26, 2022 through May 1, 2022. The conditions for approval for use of Point of Rocks beach are outlined in the accompanying letter, which has been drafted by Town Administration in conjunction with the Conservation Administrator. Crawford Land Management on behalf of the owners of 279 Crocker Lane and 289 Crocker Lane have applied for use of Town Landing and public beach access at Breakwater Beach. The Breakwater Beach parking lot will be the access point for material deliveries and over- sand travel to the beach land for the purpose of performing sand nourishment. Over-night parking for two machines and 27 cubic yards of sand is also requested. Access will be granted from April 26, 2022 through May 1, 2022. The conditions for approval for use of Breakwater Beach are outlined in the accompanying letter, which has been drafted by Town Administration in conjunction with the Conservation Administrator. Brewster Select Board Meeting of April 25, 2022 Consent Agenda Items 3 ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to authorize staff to approve these requests, pending coordination with Conservation. Request for Approval to Perform Modifications to Facility at Cell Tower Site: 1151 Freeman’s Way SBA Infrastructure is requesting permission to perform maintenance and minor modifications to its antenna facility located at Lot 10, 1151 Freeman’s Way. SBA will be adding an emergency generator as well as replacing (3) antennas within their existing lease space. Written consent from the Town of Brewster is required to perform modifications per the ground lease agreement. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves this request. Request to Approve and Sign an Affordable Housing Restriction for Huckleberry Lane At the May 2018 Town meeting, the Brewster Housing Authority was granted $130,000 of Community Preservation funding to make improvements at Huckleberry Lane, Sunny Pines where there are 24 units of affordable rental units. The work has been completed and in order for the CPC to release the funds, an affordable housing restriction, mortgage agreement and promissory note must be recorded. The Select Board is responsible for signatures on the Housing Restriction. All documents have been reviewed by town legal counsel. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves this request and sign the Housing Restriction. Request from Brewster Whitecaps for Temporary Signs at Beaches and Related Fee Waiver For the last few years, the Brewster Whitecaps have posted signs with their schedule on them at our beaches with the assistance of Public Works. The temporary sign permit and administrative approval from Historic District have been completed. There is also a request to waive the fees for the permits. The Whitecaps are requesting a total of five temporary sign locations this season: Crosby, Breakwater, Linnell, Saints & Mant’s Landing. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves this request. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 1 of 11 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION DATE: March 21, 2022 TIME: 6:00 PM PLACE: Remote Participation REMOTE PARTICIPANTS: Chair Bingham, Selectperson Whitney, Selectperson Chaffee, Selectperson Hoffmann, Selectperson Chatelain, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Project Manager Conor Kenny, Danielle Panzica, Ryan Burch, Faythe Ellis Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Bingham called the meeting to order at 6:00pm. A quorum was declared, with all five Select Board members present. Chair Bingham read the meeting participation and recording statements. Public Announcements and Comment: None Select Board Announcements and Liaison Reports: Selectperson Chaffee announced that the County’s Human Rights Advisory Commission has invited each Cape town to appoint a liaison to the commission. Our liaison would be engaged in discussions and activities related to the County’s policy aimed at promoting equal opportunity for all persons regardless of race, color, religious creed, national origin, gender, age, ancestry, sexual or affectional preference, marital family or military status, income source, neighborhood, or disability and to oppose discrimination. If interested in serving in this role, contact Erika Mawn in the Administration office. Chair Bingham noted that the Ukrainian flag is flying at Town Hall in support of the people of Ukraine as they struggle for survival. Town Administrator’s Report: Mr. Lombardi reported on the following topics: COVID Pandemic- we continue to trend in a positive direction with only single digit numbers of positive new cases in three of the past four weeks. The Town has been awarded technical assistance from the Cape Cod Commission for their help in updating a regional housing market analysis, which was last completed in 2017. Brewster’s interests are relative to understanding what the market looks like with updated data. Hopefully if data is available in the next few months, it can be used in updating the Production Housing Plan. The Local Comprehensive Plan looks at the Town’s housing needs, interest and future plans, we believe this analysis will help to inform this work. The Town has submitted an expression of interest to the State’s Department of Housing and Community Development seeking $75k in state grant funding to supplement the $175k we have remaining for consulting services associated with the Sea Camps Comprehensive planning process. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 2 of 11 Office of: Select Board Town Administrator We will have to submit a full grant application in the next few months, this is a new multistep process the State has put in place. If we are able to secure grant funding the awards will be made this fall. We have received correspondence from the Barnstable County Assembly of Delegates regarding ARPA funding, and they will be seeking to appropriate $20M directly to the Towns from the first half of the County ARPA allocation, which is in total over $41M. Mr. Lombardi recognized the work of the Assembly in advocating for the Towns who have expressed their interest in accessing as much of the funds as possible. There are a number of capital projects planned in which we are relaying on these funds to help cover some of the financing for them. It is likely to take up to six months for the County administration and Commissioners to complete their vetting process. Mr. Lombardi expressed his thanks to the DPW for replacing the chain link fence with a wood split rail fence to keep with the character of the Town. All appropriate approvals from the Historic District for the work has been secured. Consent Agenda a.Meeting Minutes: February 28, 2022 and March 7, 2022 b.Pass Through Town Permission: PanMass Challenge 2022 c.Boston Tea Party Ships & Museum Participant Commemoration Request d.Special Event Permit: Captain Freeman Inn e.Breakwater Beach Use Request: Anglican Church of the Resurrection, Brewster Selectperson Chatelain moved the consent agenda with the following comment the fact that we have a participant in the Boston Tea Party, worth noting Brewster residents’ part of history. Selectperson Chaffee second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Review and Vote on Multi-Hazard Mitigation Plan (Select Board FY22-23 Strategic Plan Goal CI-1)- Conor Kenny, Project Manager Mr. Kenny noted that the Town has worked to develop a Multi- Hazard Mitigation Plan since receiving a FEMA grant in 2019. The purpose of the plan is to help plan and receive funding for projects that reduce risk of injury or property damage from hazardous events (hurricanes, flooding and/or cyber security). A work group was formed comprised of Town staff and with assistance of Horsley Witten Group, the plan was developed. The final plan was completed with feedback from residents through community workshops. FEMA completed the review of the plan and has approved, pending adoption by the Select Board this evening. The Town has until February 2023 to adopt the plan, signing of the resolution will signal adoption of the plan. With approval of this plan, the Town is now eligible to apply for State and Federal grants for mitigations for specific projects, the plan is valid for the next five years. Mr. Lombardi thanked all those involved in the project, adding that the plan builds on other work the Town has been doing on Coastal Adaptation strategy, Coastal Resource Management plan and Municipal vulnerability preparedness planning. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 3 of 11 Office of: Select Board Town Administrator Selectperson Chatelain moved to adopt the plan as presented. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Whitney-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. 6:20pm- Public Hearing, Renewal of Seasonal Liquor License: J.T.’s Seafood, El Guapo’s Taqueria, Cape Cod National Golf Club, Breakwater Lobster & Fish Market, Beach House Space, and Cobie’s Selectperson Chatelain moved to open the public hearing at 6:30pm. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Whitney-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. No public comments or questions. Selectperson Chatelain moved to close the public hearing. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain- yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve the following Seasonal General On- Premises All Alcoholic Beverages Liquor License renewal pending the applicant has passed their inspection, have the required liability insurance and all financial obligations have been paid to the Town; Cape Cod National Golf Club, LLC d/b/a Cape Cod National Golf Club. Selectperson Hoffmann second.A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Whitney-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve the following Seasonal General On- Premises Wines & Malt Liquor License renewal pending they have passed their inspection, have the required liability insurance and all financial obligations have been paid to the Town; 2740 Main Street Holdings, LLC d/b/a Beach House Spa. Selectperson Whitney second.A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board vote to approve the following Seasonal Restaurant All Alcoholic Beverages Liquor License renewals pending they have passed their inspections, have the required liability insurance and all financial obligations have been paid to the Town; Fishack Corporation d/b/a J.T.’s Seafood Restaurant and Full Circle Concepts, LLC d/b/a El Guapo’s Taqueria. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0- No. Selectperson Chatelain moved that the Board vote to approve the following Seasonal Restaurant Wines & Malt Liquor License renewal pending they have passed their inspection, have the required Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 4 of 11 Office of: Select Board Town Administrator liability insurance and all financial obligations have been paid to the Town, Breakwater Lobster & Fish Market, Inc. d/b/a Breakwater Fish & Lobster and Roberts, Inc d/b/a Cobie’s. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann- yes, Selectperson Chatelain- yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. 6:30pm- Public Hearing, Seasonal All Alcoholic Beverages Restaurant Liquor License: The Kitchen Café, 2671 Main Street Selectperson Chatelain moved to open the public hearing at 6:35pm. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved to close the public hearing. Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved that the Board approve the seasonal on premises all alcoholic beverage liquor license for JDT Investments LLC d/b/a the Kitchen Café, effective from approval from the ABCC until December 31, 2022, pending they have passed inspections, submitted required liability insurance and all financial obligations have been paid to the Town. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney- yes, Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. 6:40pm- Public Hearing, Renewal of Shellfish Grants: David Carlson & Alex Carlson Selectperson Chatelain moved to open the public hearing at 6:40pm. Selectperson Chaffee second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Whitney-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Ryan Burch joined the meeting and provided background on the shellfish grant program and the process to obtain such permits. The Select Board approves shellfish grants every 10 years, there was oversight on these two grants that were due in 2019. Mr. Burch noted that there are 9 shellfish grants currently. Selectperson Chatelain moved to close the public hearing. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved to approve the shellfish grants for David Carlson and Alex Carlson effective January 1, 2019, through December 31, 2029. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Chaffee- yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 5 of 11 Office of: Select Board Town Administrator Presentation on 5-Year Community Preservation Plan; Discuss and Vote on CPC Projects (ATM Article 9) & Proposed Amendments to CPC Bylaw (ATM Article 14)- Faythe Ellis, CPC Chair (Select Board FY22-23 Strategic Plan Goal CC-1) Ms. Ellis presented that the CPC is estimating revenue of $1.14M from the FY23 tax surcharge. For the State contribution, Brewster is eligible to receive up to 100% matching funds. The matching funds over the years have ranged from 100% to as low as 21%. For FY22 the percentage was an unexpected high of 54%, the average over the last ten years has been 35%. In consultation with the Finance Director, the CPC is comfortable estimating 25% for FY23. The allocations are in accordance with Brewster’s unique allocation formula of 10% to historic preservation, 10% to community housing, 50% to open space, 25% to the budgeted reserve (which can be used for historic preservation, community housing, or recreation), and 5% for administrative expense. Ms. Ellis reviewed Article 9, Community Preservation Act Funding, providing an overview of the following projects: 1.Historic Preservation a.Digitization of Ellen St. Sure collection; Total project cost is $35,441.50; CPC request is $22,616.50. 2.Community Housing a.Housing Coordinator position: Total project cost is $89,150.00; CPC request is $66,900.00. b.Community Development Partnership: Lower Cape Housing Institute: Total project cost is $123,350; CPC request is $15,000. 3.Open Space a.Community Preservation Bonded Debt Service 4.Reserves for Community Preservation a.Administrative Expense b.Pennrose/Cape Cod Five: Total Project cost is $27,705.00; CPC request is $105,000. Selectperson Chatelain moved to open the warrant. Selectperson Chaffee second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved to approve Article No. 9, section 1a, Brewster Historical Society as printed in the warrant. Selectperson Chaffee second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Whitney-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved to recommend Article No. 9, section 2a, Housing Coordinator as printed in the warrant. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney- yes, Selectperson Hoffmann-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 6 of 11 Office of: Select Board Town Administrator Selectperson Chatelain moved to recommend Article No. 9, section 2b, Lower Cape Housing Institute. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved to recommend approval of Article No. 9, section 3a, Community Preservation Bonded Debt Service. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Whitney- yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved to recommend approval of Article No. 9, section 4a, Administration Expense as printed in the warrant. Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney- yes, Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Selectperson Chatelain moved to recommend approval of Article No. 9, section 4b, Pennrose/Cape Cod Five project as printed in the warrant. Selectperson Whitney second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Whitney- yes, Selectperson Hoffmann-yes, Selectperson Chaffee-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Ms. Ellis presented on Article 14, the CPC Community Preservation Plan, providing some background information on CPA. There are 187 MA communities that participate including all of the Cape and Islands. To learn more about CPA, visit the Community Preservation Coalition website. Ms. Ellis stated that Brewster voted to adopt the CPA in 2005, which includes a 3% local property tax surcharge. The total amount generated in Brewster has been approx. $19M. There is a minimum statutory requirement that all communities must set aside or spend at least 10% on each of the following categories: Community Housing, Open Space/Recreation and Historic Preservation. 70% is unreserved can be spent in any category in any combination and up to 5% may be used for CPC administrative costs. When Brewster adopted CPA, we adopted codified minimums that exceed state requirements. A local bylaw sets the minimum funding allocations by CPA category, 50% for open space, with 30% for community housing, historic preservation or recreation. With 10% for historic preservation and 10% for community housing. It is highly unusual to have this customized funding bylaw. Ms. Ellis noted that there is consideration in changing the allocation formula, we have been fortunate that there has always been sufficient funding for eligible CPA applications. Last year in reviewing the potential pipeline of eligible projects in comparison to estimate revenues, it was clear that the funding future wasn’t going to be easy. Noting that in the near future the committee will have to decide between eligible projects with no strategy. The committee hired a consultant, Jen Goldson to help develop a CPA plan. This includes recommendations to the Select Board on possible changes to our unique funding formula and create a framework to make funding recommendations. Through focus groups, interviews, public forums and Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 7 of 11 Office of: Select Board Town Administrator working sessions a draft has been developed and is in the packet, the CPC is expected to vote on the final plan on March 23, 2022. Ms. Ellis outlined some of the main points of the plan: Updating the custom formula, which will include a policy layer to guide the committee called the Target Allocation Policy. This is a guideline for the CPC to make recommendations for a multiyear period, allowing more flexibility. The new formula would include: 30% for community housing and open space (each), 10% for each Historic Preservation and Outdoor Recreation, 5% for CPC Administration costs and remaining 15% undesignated. Prioritize allocation of CPA funding to create and support community housing and preserve open space/natural resources, including multi-purpose projects that address both housing and open space needs. Secondarily, support eligible outdoor recreation and historic preservation projects. Support projects that demonstrate compatibility with the all the many plans in place within the Town. Encourage leveraging of CPA funds with other funding options. Allocate funding for regional projects that demonstrate clear community benefit and contributions from other communities in the region. Ms. Ellis reviewed the CPC anticipated baseline estimate of project needs for FY23-27 as well has highlighting the eligible project/funding availability using the current formula and a combination of the statutory formula. These are available in the packet for review. Ms. Ellis has requested the Select Board to support Article 14, which is to adopt the statutory CPA formula effective FY24. Adding that she believes this will provide funding flexibility for the Community Preservation Committee to adapt to shifting priorities and in combination with the new 5-year plan will guide future funding recommendations with a framework and guidelines. Selectperson Chatelain moved to recommend approval of Article No. 14 as printed in the warrant. Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney- yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Update and Vote on Summer 2022 Permit Program- Recycling Center, Beach Parking and Shellfish Permits Ms. Kalinick announced that with the Community Compact Grant the Town had received, we have established plate reader technology at the Recycling Center. We have been testing the technology and there will no longer be physical recycling center permits issued. The Beach permits for residents will still be physical stickers. Our Beach, Recycling Center and Shellfish permits program runs in conjunction with the Spring real estate tax bills, which will be sent out the first week of April and in them will be the mail in form for the coming season. The new recycling center permit is active as of July 1st, beach permits are required as of June 15th and shellfish permits run on the annual calendar. Also available will be an online permit program which is user friendly. For non-resident beach permits, we will continue with our plate reader technology for both daily and seasonal passes. Visitors can purchase passes starting on June 1, 2022, these can be purchased ahead of time Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 8 of 11 Office of: Select Board Town Administrator or day of. The recommendation for shellfish permits is to add an annual non-resident permit for $125, in the past we have sold between 20 to 30. With some of the stock challenges we want to make sure we have enough for our residents but feel we can accommodate these permits as well. Along with the mail in form, residents will receive a flyer regarding the plate reader technology, there will be information in both the Council on Aging and Brewster Ladies Library newsletters. Signage will be at the recycling center and our website, social media and local papers will have information as well. There was brief discussion about the resident only beach at the Sea Camps Bay property, there is more discussion to be had regarding this set up and process. Selectperson Chatelain moved to approve the new permitting as outlined. Selectperson Whitney second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Whitney- yes, Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Update to Changes to Town Offices Schedule; Discuss and Vote on Select Board Meeting Format for April & May (Select Board Strategic Plan Goal G-4) Mr. Lombardi reviewed the Town’s offices schedule for the past two years, noting that Brewster was one of the first town Halls to be opened to residents in July of 2020. We plan to open four days a week and by appointment on Fridays. Selectperson Chatelain moved to remain remote for April and May. Selectperson Chaffee second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chaffee- yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Vote to Open Spring 2022 Town Meeting Warrant and Vote on Articles Mr. Lombardi offered brief review of each Article item prior to the Select Board vote. a.STM Article 1: Outstanding Obligations (required to bring any unpaid bills from the prior fiscal year for Town Meeting approval, total obligations from FY21 are just over $4300). Selectperson Chatelain moved to recommend approval of Special Town Meeting Article 1. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. b.STM Article 2: Budgetary Transfers (The first two items in the article are related to the Town’s eligibility for a one time, one-month premium holiday applied to the Town’s premium charges and employee charges. The plan is to apply the balances from the two health insurance lines to pay down the short-term debt in full and create capacity in the FY23 operating budget to pay down a significant portion of our remaining balance of short-term debt for the Long Pond property acquisition. The third Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 9 of 11 Office of: Select Board Town Administrator item in the article is a $150K transfer from ambulance receipts to the Fire Department budget to cover overtime expenses). Selectperson Chatelain moved to recommend approval of Special Town Meeting Article 2. Selectperson Chaffee second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain- yes, Selectperson Chaffee-yes, Selectperson Hoffmann-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. c.ATM Article 16: Lease of Town Property – Antenna (We have two carriers, one whose term is set to expire and one who has notified that they intend to terminate their lease. We are seeking up to 20- year terms for lease agreements, will have to go through a formal solicitation process) Selectperson Chatelain moved to recommend approval of Annual Town Meeting Article 16. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. d.ATM Article 17: Utility Easement- 361 Slough Road (As of news recently received, we have come to learn that the Town doesn’t own the property that the residents were seeking to secure a utility easement over. This will be removed from the warrant). Vote to Close Town Meeting Warrant Selectperson Chatelain moved to close Town Meeting warrant. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Hoffmann- yes, Selectperson Whitney-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No Discuss and Vote on Proposed Sea Camps Bay Beach Naming Contest Selectperson Chaffee announced the Town is working to open the Bay Property Beach to residents in July, noting the importance to give the beach a name. The Select Board invites residents to submit their ideas to name the beach, the contest will be open from April 1st through April 15th. The submissions will be narrowed down to 3-6 that will be presented to the Select Board in May to vote on a name. Information will be on the website. Review and Vote on Proposed Brewster Dog Park Regulations Selectperson Chaffee summarized the data that has been provided in the packet, adding that safety has to be the priority as we open and operate the park. Selectperson Chaffee believes it would be prudent to restrict younger children inside the enclosers. Mr. Lombardi provided follow up from last meeting in regard to the Town’s insurance provider, a portion of their input is in the packet. The insurance company didn’t not provide a specific age threshold or guidance. Any restriction that the Select Board placed would not impact the extent in which they can provide coverage. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 10 of 11 Office of: Select Board Town Administrator Chair Bingham made the following statement, “The town has spent years trying and finally succeeding at building a dog park. This is a place for dogs to recreate, owners to gather, but have their attention primarily on their dog(s). My feeling is that if young children are present, the adult attention is divided and not necessarily equally. Dog owners need to realize that there will most likely be multiple dogs in the park at one time. Dog owners are asked to have their attention squarely on their dogs. We have a couple of parks designed especially for children, dogs can go to these parks on a leash, but let’s remember it’s a children’s park. The dog park is designed for dogs, children under the age of 6 need to be closely monitored, thereby dividing the owner’s attention. I would like to have the age requirement of a minimum of 6 years of age.” Selectperson Chatelain moved to approve the dog park regulations with the following edits: under the “Not allowed in park enclosures” section, remove “Children under 6”. Under the “Owners/handlers must” section, add language “Parents/guardians of children under 6 are urged to use caution when in the enclosure.” And under the “Legal Notices” add the following language, owners of dogs exhibiting aggressive behavior towards humans will be prosecuted to the maximum extent of the law. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chaffee-no, Selectperson Chatelain- yes, Selectperson Whitney-no, Selectperson Hoffmann-no, Chair Bingham-no. The Board vote was 1-Yes, 4-No. Selectperson Hoffmann offered her comments and process on how she has come to her decision, noting her background in education and the development of children along with conversations with others. Selectperson Chaffee moved to adopt the Brewster Dog Park Regulations as proposed. Selectperson Whitney second. There was brief discussion on liability language. A roll call vote was taken. Selectperson Whitney- yes, Selectperson Chatelain- no, Selectperson Hoffmann-yes, Selectperson Chaffe-yes, Chair Bingham-yes. The Board vote was 4-Yes, 1-No. For Your Information: No Comments Matters Not Reasonably Anticipated by the Chair: None Questions from the Media: None Next Meetings: March 23, April 4, April 25, May 9, May 14, May 23, and May 25, 2022 Adjournment Selectperson Chatelain moved to adjourn at 8:11pm. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Whitney-yes, Selectperson Hoffmann- Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BoS 03.21.2022 www.brewster-ma.gov Page 11 of 11 Office of: Select Board Town Administrator yes, Chair Bingham-yes. The Board vote was 5-Yes, 0-No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: __________________ Signed: _________________________________________ Date Selectperson Chatelain, Clerk of the Select Board Accompanying Documents in Packet: Agenda, 2022 Personnel Bylaw fixed wages & salaries report, TA Report, Consent Agenda items, Report on Housing Production Plan, Millstone Road Community Housing Project materials, Upcoming public meeting schedule and format memo, Proposed Brewster Dog Park regulations, FYIs. Finance Committee Joint with Select Board Meeting Minutes March 23, 2022 Page 1 of 7 TOWN OF BREWSTER FINANCE COMMITTEE JOINT WITH SELECT BOARD Date: March 23, 2022 Time: 7:00 PM VIRTUAL MEETING MINUTES Present: Select Board Chair Cynthia Bingham, Vice Chair David Whitney, Clerk Edward Chatelain, Mary Chaffee, Kari Hoffmann; Finance Committee Chair Pete Dahl, Vice Chair Frank Bridges, Clerk Bill Meehan, Honey Pivirotto, Robert Tobias, Alex Hopper, Bob Young, William Henchy, Andy Evans Also present: Peter Lombardi, Town Administrator; Donna Kalinick, Assistant Town Administrator; Mimi Bernardo, Finance Director; Brooke Clenchy, Nauset Regional Superintendent; Keith Gauley, Principal Brewster Elementary; Chris Easley, Chair Nauset Regional School Committee; Giovanna Venditti, Nauset Regional Director of Finance & Operations; Tom Fitzgibbons, Nauset Regional School Committee, Robin Millen, Nauset Director of Curriculum, Instruction & Assessment; Chris Ellsasser, Principal Nauset Regional High School; David Telman, Chair Brewster Elementary School Committee; Keith Kenyon, Principal Nauset Middle School; Katie Miller Jacobus, Brewster Elementary School Committee; Dick Stewart, Nauset Regional School Committee; Arlynn Consiglio, Executive Assistant to the Superintendent Absent: Andy Evans The Chairs called the meeting to order at 7:01 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brerwster-ma.gov), or Video recording (tv.brewster-ma.gov). 1.Public Announcements and Comment- none 2.Town Administrator/Finance Director Report - none 3.Presentation of and Discussion on FY23 Brewster Elementary Schools Operating Budgets (Select Board FY22-23 Strategic Plan Goal G-1) Superintendent Clenchy addressed the Committees by introducing herself and those from the Nauset Regional School System who are attending the meeting tonight. She then went into all the huge challenges and transitions the school system faced over the past two years. She also said that with all the Covid changes and transitions, and all the hardships having to be faced, also came along with Covid funding. This funding was wonderful, and it took so much more to handle that extra work, monitoring, and reporting for that funding. They identified key goals, key levers, and strategies they wanted to face and have been working on since July. What they did see were huge gaps in social and emotional learning. There was a great need. They looked at new initiatives that could help as the students came back into the schools. Being such a new team, we recognized that we needed to develop relationships with our municipal leaders and emergency safety partners. We also met together with all the Town Administrators and Finance Teams. The Nauset High School Building project is taking a fair amount FinCom Approved: 4/20/22 VOTE: 8-0-0 Finance Committee Joint with Select Board Meeting Minutes March 23, 2022 Page 2 of 7 of time as well. The project is on time right now which is very exciting. We have done the hard work with our budgets to move forward. The other transition is that Dr. Ellsasser will not be returning, and we have a new Principal coming in, Patrick Clark, to take over at Nauset Regional High School. We generally start building our budgets in July and August – looking at tying in with goals and our strategic plans. Through September and October, the principals look at enrollment programs and additional add-ons for social and emotional learning. They are also working with their staff and their school counsels. Once we hit October, the principals start to submit their draft budgets to the Superintendent and School Committee. They aren’t ready at that time, but they are starting to flush through. November to February we start to see what our house numbers are and see what the Delta is and where you fit. From there, we do a lot of refining through January and February. The month of January was a very difficult month for the District and the High School which slowed our process a little. The other piece is that at the regional level, we also have a Budget and Finance Committee which is very actively involved in the regional component of building that budget. They are very resourceful to us. She then turned it over to Principal Gauley to go through the enrollment numbers and then into the budget piece. Principal Gauley went over his presentation starting with the Brewster Elementary Schools Enrollment. They are experiencing the enrollment decline. They feel really good about the budgets in terms of students and maintaining the level of services. The Special Education tuition bullet point is the one great variable hard to predict. The town is looking at a stabilization fund to address those needs. The major increases are increases in salaries, instructional hardware, transportation, contracted services, and preschool tuition. Stony Brook came in at a 2.48% increase and the Eddy came in at a 2.49% increase. Giovanna Venditti took the helm and discussed the staff benefits increase – comprised of health insurance benefits, life insurance, and retirement benefits. They did see an increase in the benefits primarily due to the 50% mitigation taken in 2022 and the current year increase in cost. She went line by line to explain the budget and expenses on her slide presentation. Honey Pivirotto wondered about the Circuit Breaker Funds being used to offset costs to bring the numbers under the 2.5% guideline. How much of those funds were used? Giovanna Venditti answered for Stony Brook - $150,500 and $63,500 for Eddy. Honey Pivirotto asked if that would need to occur going forward. Giovanna Venditti answered the amount they receive is based on the number of students they have in special education in out of district placements or collaborative placements which changes year to year. Superintendent Clenchy said it is always one year behind. Honey Pivirotto asked if this is a practice in the past or something to be used going forward? Giovanna Venditti answered they have utilized circuit breaker funds in the past to bring the budgets within town guidelines percentagewise. Robert Tobias gave a quick mention that at the February 17th Brewster School Committee Meeting, Principal Gauley and Assistant Principal Joy presented the elementary budgets line by line in detail and took several questions. He asked about the Circuit Breaker budget availability at that meeting. He will be supporting what has been presented. 4.Presentation of and Discussion on FY23 Nauset Regional School District Operating Budgets (Select Board FY22-23 Strategic Plan Goal G-1) Giovanna Venditti went over the presentation of the 22-23 Nauset Regional Budget Overview Expenses. She spoke regarding the percent change from year to year for each. Nauset High School 1.59% Finance Committee Joint with Select Board Meeting Minutes March 23, 2022 Page 3 of 7 Nauset Middle School 1.67% Region Only 13.84% Central Office -.18% Total Expenses 5.45% She then went over the Income Drivers: State Base Aid 1.02% Charter School Aid 59.04% State Transportation Aid 0.00% Truro & Provincetown Tuition 5.67% Elementary Assess. Therapists -5.39% Estimated Receipts 0.00% Transfer from E & D 5.62% Total Income 4.56% 2022-2023 Net Operating Budget Increase: FY23 Proposed Budget $34,017,151 Less Revenue $ 8,235,062 Total Operating Budget $25,782,089 Net Increase $ 1,400,367 % Increase 5.74% Debt $ 293,684 Capital Plan Projects $ 573,290 TOTAL ASSESSMENT $26,649,063 TOTAL BUDGET DECREASES $(71,093) TOTAL BUDGET INCREASES $1,711,721 TOTAL INCREASE FY23 REGION ONLY BUDGET $1,640,628 Chair Easley addressed the Committees at this time. His thoughts on education over the past couple of years - Covid has been a terribly difficult time for so many on many levels. For education, it has been particularly hard. The challenges and the developmental issues caused by remote learning and the isolation it brought was something which our country was not prepared. As a community, we owe a great debt of thanks to our teachers, staff, and administration who worked tirelessly to keep our schools open and provide quality education to our students. The cost of providing a quality education went up driven by the challenges Covid placed on our society - separating the children, masking, high absenteeism either from illness or quarantining. Lots of time was spent just to keep the school open and staffed. It made the operation of our system very difficult. When you add to that the misinformation being used as a political tool to divide society at a time of crisis, making any course of action to overcome the challenges of Covid that much harder to accomplish. Thanks to the efforts of our teachers, staff, and administration, we have turned the corner and are on a path to reestablish the excellence provided by a Nauset Regional School Education. Pete Dahl then turned to the Finance Committee questions – Frank Bridges said, as an observation, we are constantly referred to the dashboard reports, and if you are trying to do a good thorough look at the overall budget, it makes it very difficult to weed through those reports to get to the underlying data to determine those answers. Finance Committee Joint with Select Board Meeting Minutes March 23, 2022 Page 4 of 7 Chris Easley said, in essence regarding the reserve for negotiations, there were two years without a contract with the teachers, however, you know there will be COLA, plus the Steps and Lanes. So, money was put aside to cover those potential expenses to be able to cover those contracts. If there were any monies left over from that used to negotiate salaries would go into the E&D. Pete Dahl said the question is clear – the $1.8M in reserve - we asked for reconciliation of that number, and we did not receive it. Bob Young said the request was made almost a year ago, then in February, then earlier this week. It seems pretty simple to us that if you can allocate a specific number for reserve, we are asking how much of that was used for negotiation. Tom Fitzgibbons said the sheets we gave are general ledgers that show where the money has been placed in the line items. If there was a gross amount of those funds left over, we would have placed them in the E&D funds. That number is reflected in the ledgers we gave you. We also came in at 2.5%. There is no money hanging out there in excess. Pete Dahl said he thinks there are a couple of issues – it appears to him that when asked to present a reconciliation of the numbers, he presents it. This is not an unusual request when $1.8M has been requested and handed over. The Town of Brewster represents 47% of this Operating Budget - we are the largest customer of the Nauset School System. He wants to make a point that when they ask for information that is not unreasonable, he thinks a reasonable answer should be presented. Pete Dahl went to the next question regarding enrollment decline and what the long-term strategy is for the region? Superintendent Clenchy said she was making notes and as she is brand new, this is all new to her as we discuss these questions. She was thinking that without understanding the Step and Lane matrix for personnel, it would be very difficult to put clearly. Whenever you hire a teacher into the Union, within three years, you own that person, no matter what the numbers are. Nauset Public Schools is not set up in a way that we could take someone from Brewster and put them in a needed spot in Orleans. It doesn’t work that way. There are some detriments to how we are structured, and it comes down to how we staff. You are almost at the whim of retirees and people moving on because you don’t have the ability to shift people throughout your system. We are shifting internally within our schools, reallocating where it makes sense to do so. There are many levers in place that you have to be very aware of. It will be part of a broader picture over time. Bill Henchy asked about the 3- year term and being owned by the school system. Superintendent Clenchy answered that after 3 years, the teacher would get a different level of status within their contract. You have to be very cautious when hitting a plateau at the school. She would love to see some creativity in how this could work, but she has no answers tonight. These are things to think about when manning a school – thinking bigger on strategy. Frank Bridges understands that there are long term implications for that person and it’s important to keep that staff active and utilized. He is looking ahead to 2-3 years out and the budget will explode exponentially once the construction project is underway. Our district population has been declining and will continue to do so for many years. We have to figure out how to get control of these expenses in a declining school environment. Superintendent Clenchy said she thinks those are very valuable points. She would tell him that we are already looking forward. She looks out 2-3 years with the budgets. For this year, we didn’t hire for many positions because we wanted to review each one specifically. School Choice is its own conversation, separate, but intertwined. Whenever a Superintendent starts to look at School Choice as a revenue stream, she thinks that only leads to trouble. She is very conscious of that. With that said, there are opportunities if you are strategic. There is room for School Choice, but we want to be cautious and strategic with how we approach it. Selectperson Bingham is most concerned about us losing so many students to the Charter Schools. The loss of students should be something raising red flags. That is a cost driver. She is curious how many teachers retired and if most of those positions were filled. Superintendent Clenchy said she will look at the Cape Cod Tech budget formats and see if they can make some changes to make theirs more understandable. She went on to say that in looking at the Charter Schools, we lost students because of masking and covid mitigation strategies, home schooling, etc. She thinks these two years are more an anomaly than the norm. Superintendent Clenchy Finance Committee Joint with Select Board Meeting Minutes March 23, 2022 Page 5 of 7 then said some retired positions were filled and some were not. She didn’t have solid numbers. Each time there was a resignation, they evaluate if that position needs to be refilled or not. Bill Henchy had a couple of specific questions – as he read the budget, with the total assessment - do we have a per student expenditure based on that? What do we receive per student for School Choice and what do we receive from Truro and Provincetown? Pete Dahl answered that the amount for School Choice students is fixed at $5,000 per person by Statute. Giovanna Venditti answered the amount we receive for Truro and Provincetown is $19,876. Pete Dahl said the towns of Truro and Provincetown pay their own transportation costs, so you need to add that in because it isn’t in these budgets. Bill Henchy asked what it is costing the district per student to get a Nauset education. Pete Dahl said it is a very complicated question – choice in/choice out, teachers, services provided, and costs of charter school students – Chris Easly answered that the cost per student taken from the MA DESE website was $21,492 in 2020. Chris Easly said we are in a perfect storm relating to the schools – brand new Tech School, the pandemic, and how people schooled their children, we have a construction project over the next three years, and those are just some of the things impacting the population in our schools. Pete Dahl said once the debt starts to hit, that cost is going to be astronomical. Selectperson Hoffman asked if the amount on the revolving insurance fund is included in the cost assessment to the Town? Pete Dahl said there was a line item in the past but the advice from DESE is that it should not be shown in the budget. Giovanna Venditti went on and said she shows the full region only budget with all the expenses and the difference is coming from the School Choice revolving account. The amount that goes into the operating budget is net. She can’t combine the revolving accounts with the general operating accounts. Pete Dahl said the numbers we are seeing at the top is the Net of what is being used out of the revolving accounts without showing those numbers in detail because it is not part of the DESE regulations. Robert Tobias said he is comfortable but is wondering if the Chairs would like to come up with a solution rather than going through each of these numbers here. He senses there needs to be more education about how these budgets are prepared. He isn’t sure how to do this in a public meeting. Frank Bridges said at the Orleans meeting, Chair Brunell had a meeting with Giovanna Venditti a few days ago, so maybe we could sit down with Giovanna and put this presentation in a better format going forward. Pete Dahl said we want to move on. Everyone has the Q&A provided. The information provided is not going to change. In all respect to the Superintendent, Giovanna Venditti, and all others who have been at this since 5 pm, are there any real questions about this budget that must be addressed? We are the Finance Committee; our job is to represent the taxpayers at Town Meeting. Our questions are naturally financial in nature. You have provided a fantastic education to our students. Please don’t think we are disrespecting the job you are doing to educate our students. You are doing a great job. Tom Fitzgibbons suggested that a liaison attend their meetings – once per month – many of these questions are addressed at these meetings. Peter Lombardi asked Giovanna Venditti on the original region budget, you had the total debt assessment at $440,000, then we met with the other Administrators and talked about our approach to financing the high school project. There was consensus that we were going to delay the impact of the long-term debt issuance to FY24. As a result, we were going to increase the BAN amount from $6M to $12M. The budget that was approved recently, that debt assessment is the same. Is he missing something? Giovanna Venditti answered that the amount in there was approved by the School Committee and that includes the debt we have for the high school and middle school for prior projects, and we have the interest on the BANs that expire in June, the renewal of those BANs that total $6M and then taking out BANs for an additional $6M for the modulars for purchase, transport, and install, and any other building related issues. Once that is completed, we will come together again Finance Committee Joint with Select Board Meeting Minutes March 23, 2022 Page 6 of 7 and determine how much to borrow for permanent bonding in the fall. Peter Lombardi said he understands that but is trying to understand how we are going to be carrying a $12M BAN instead of a $6M BAN and the interest associated with that. He would have thought the debt assessment would have increased. Giovanna Venditti said based on the information she received from Lynn Welch; she projected the interest rate at 1.75% with a little cushion for any possible rate increases which was all in collaboration with her advice as to what to put in for interest. We are deferring the payment required on the permanent bonding to FY24. The version they were looking at was not the most up to date and Giovanna Venditti said she would send the most current version tomorrow. Selectperson Chatelain said he was going to ask a general question – he thinks Pete Dahl said it very well that the Nauset Schools have done a consistently excellent job in educating our children. It is worth acknowledging that, as a separate issue, that the relationship between the School Boards, Select Board, and Finance Committee does have room for improvement. We have made it our goal to better that working relationship. We have set that goal and set some strategies, but we have not asked the schools that question. He would love to know what the schools would like from us to better that relationship. Chris Easley responded that, yes, he agrees we need to work on these critical relationships. Also, the budget subcommittee is going to sit down and look at our process and look at how we can improve communications. The dashboard was created because it was felt there needed to be more transparency for the towns. That was the tool that we thought was preforming that function. We understand our budget is complicated. We are looking at different options, we are trying to have more transparency, and are attempting to provide quality education. We are aware of the challenges that face education in our region. In the age of Covid, many things that were not priorities were not able to get done. Hopefully now we can begin to look at some of those other challenges that face us. Superintendent Clenchy said she would say, in a word, support is what they need from the towns. She also said they are not afraid of the hard questions. She is grateful for the liaisons who come to the meetings and ask the questions. She thanked everyone from tonight as well. Pete Dahl specifically wanted to thank Giovanna Venditti for being gracious and taking the time out of her schedule to do this for the Town. Giovanna Venditti said any time anyone wants to reach her, her office doors are always open. She welcomes anyone who would like to have conversations with her regarding the budgets. 5.Discussion of Proposed Creation of New Brewster Elementary School Special Education Stabilization Fund Peter Lombardi said the Brewster School Committee voted to support the local option to create a special education stabilization fund, we will bring it to Town Meeting in May. This is a reserve fund that’s specific to unexpected special education expenses that come online midyear and can cover out of district tuition, transportation costs, in district staffing and support services related to special education. Special education is one of those variables often outside of the Administration’s control. This is intended to provide relief to deal with those costs should they come up. It requires approval from Town Meeting to create those funds, expenditure from the fund requires a majority vote of a combined panel of the Select Board and Brewster School Committee. For FY23, we have included an appropriation of $100k through a transfer precipitated by an unexpected increase from our Chapter 70 funding which is coming online for several reasons. With that, we were able to meet the budget demands of the schools with this increase. We thought it appropriate to include this appropriation to provide at least some funding should we see the need to use it. It rolls over from one year to the next. Circuit Breaker funds are the first line of defense, and this would be the second line of defense if those funds aren’t sufficient. We are including this on the Warrant to be voted on in the upcoming meetings of the Select Board and Finance Committee. Finance Committee Joint with Select Board Meeting Minutes March 23, 2022 Page 7 of 7 6.Potential Votes on Annual Town Meeting Article 2 (FY23 Elementary School Budget), Article 3 (Special Education Stabilization Fund), and Article 4 (FY23 Nauset Regional Budget) - defer 7. Matters Not Reasonably Anticipated by the Chair- none 8. Questions from the Media - none 9.Next Finance Committee Meeting: March 30, 2022 10. Adjournment Selectperson Chatelain MOVED to adjourn the meeting at 9:17 PM. Selectperson Chaffee second. Roll Call Vote: Selectperson Chaffee – yes, Selectperson Hoffman – yes, Selectperson Whitney – yes, Selectperson Chatelain – yes, Select Board Chair Bingham – yes The Select Board voted: 5-yes 0-no Bill Meehan MOVED to adjourn the meeting at 9:17 PM. Frank Bridges second. Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Honey Pivirotto – yes, Robert Tobias – yes, Bob Young – yes, Alex Hopper – yes, Bill Henchy – yes, Chair Pete Dahl– yes. The Committee voted: 8-yes 0-no Respectfully submitted, Beth Devine Packets of supporting materials on the website for public review. FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: The Commonwealth of Massachusetts Town of Brewster To Peter Nielson We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of the Commonwealth, do hereby appoint you to the Natural Resources Commission for a 3-year term, expiring June 30, 2025 Given at Brewster this 25th day of April 2022  Recorded A.D.   Attest:Town Clerk   BREWSTER POLICE DEPARTMENT Chief Heath J. Eldredge 631 Harwich Road Brewster, Massachusetts 02631 Phone 508-896-7011 www.brewsterpolice.org Fax 508-896-4513 “In Partnership With Our Community” MEMORANDUM TO: Brewster Select Board FROM: Chief Heath J. Eldredge HJE RE: Appointments DATE: April 4, 2022 Please accept the attached appointment slips for Police Officer, Special Police Officer and Prisoner Attendants (formerly police matron) as follows: Patrol Officer Joseph W. Thacher (Renewal) Officer Thacher has been away on a military deployment with the National Guard and will be returning to the department in the coming weeks. His appointment expired during his deployment requires renewal for his pending return to duty. Special Police Officer George A. Bausch (New Appointment) George Bausch retired as a Police Lieutenant in November and will be returning to us as a Special Police Officer to assist with special details to include traffic and security assignments. Prisoner Attendants Deidre D. Schofield, Leah A. Pelkey, Alizah R. Packett and Anna L. Milan (New Appointments) Our four full time dispatchers recently attended a training course to enable them to assist officers with the processing and monitoring of detainees and are now eligible to serve the department as Prisoner Attendants. Thank you for your consideration of these appointments. If you have any questions or concerns, please contact me at your earliest convenience. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov NUMBER 2022- HP1 Town of Brewster This is to Certify that Nauset Youth Alliance 384 Underpass Road Brewster, MA 02631 Is Herby Granted a One Day Hawker Peddler License, for the sale of hot dogs, cotton candy, chips, snow cones, drinks at Stony Brook School for the Brewster In Bloom Event. Effective April 30th, 2022 and Expires April 30th, 2022 Board of Selectmen April 25, 2022 __________________________ __________________________ __________________________ __________________________ __________________________ Office of: Board of Selectmen Town Administrator TOWN OF BREWSTER 2298 MAIN STREET BREWSTER,MA 02631 PHONE:(508)896-9430 WWW.BREWSTERRECREATION.COM WWW.TOWN.BREWSTER.MA.US OFFICE OF RECREATION COMMISSION April 5th, 2022 Dear Select Board members, I am writing you today to ask your permission to have a yoga class on the beach. Anne Saimeri is a certified yoga instructor and has taught classes with us in the past during the months of July and August at Crosby Beach. She would like to do so again this summer, and Brewster Recreation would be sponsoring this class. Her proposal is below: Brewster Beach Yoga Proposal: Held at Crosby Beach, 8am-9am, Monday-Friday Begins June 13 through Sept 5 $10 per person Any signage will be approved by Building Dept. and Old Kings Highway Participants required to bring their own beach towel to be used as a yoga mat I hope this information is suffice. Please let me know if you need anything else from the Recreation Department. Thank you for your consideration, Mike Gradone Recreation Director Town of Brewster Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Erika Mawn, Executive Assistant Date: April 22, 2022 RE: Facility Use Application, Brewster Historical Society The Brewster Historical Society will be hosting their annual fundraising antiques fair at Drummer Boy Park on Saturday June 25, 2022, from 7am until 430pm. The application has been reviewed by various departments and their feedback is outlined in this memo. All feedback/comments will be shared with the Brewster Historical Society. Below, please find feedback from department heads for the above events. Building Department: Applicant should apply for sign permit(s) if any on-site signs are proposed. Town Administration: They should have a police detail; please consult with Police Department. They will need to provide port-a-johns for the event. They should ask their vendors to be responsible for their own trash removal. Any serving of food/food vendors needs to be permitted through the Board of Health. They may also need a Hawker and Peddlers through the Select Board. No vehicles are to transverse across the paved walking paths. They need to work with DPW ahead so that we can put up traffic measures near the walking paths. They need to work with facilities regarding water and electric usage. The sale of single use plastic bottled water is prohibited on town property. Planning Department: No Comments Fire Department: All tents shall have a permanently affixed label indicating appropriate fire retardant ratings. Multiple tents placed side by side shall have a 12 ft. fire break clearance on all sides for every 700 square feet of tent (Ex. When seven 10’ x 10’ (or greater) tents are placed side by side there shall be a 12’ break every 700’ or less dependent on size of tent. Parked vehicles or internal combustion engines such as generators shall not be located closer than 20 feet to any tent or membrane structure 400 sq ft or more and/or multiple tents placed side by side with an aggregate area of 700 sq ft. For the purpose of determining required distance, support ropes and guy wires shall be considered as part of the temporary membrane structure or tents. Access to field vendors by fire department vehicles shall not be blocked. All lanes in between tents shall be no less than 12' in width. No parking on interior roads shall be permitted. Police Department: All applicants should be advised that if there are impacts to traffic flow on Route 6A, a police detail may be required. Health Department: All food vendors will need to submit pertinent temporary food permit applications two weeks prior to the event for review and approval. Adequate restroom facilities and waste receptacles shall be provided. Natural Resources Department No issues with this event. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov NUMBER 2022-One Day Entertainment – 02 FEE: $35 Town of Brewster Licensing This is to Certify that Beyond the Bounds IS HEREBY GRANTED A ONE-DAY ENTERTAINMENT LICENSE PERMT TO ALLOW: Music- Harp, Cello, and Violin At the following address: Lemon Tree Village Main Street, Brewster, MA 02631 This one-day permit is effective only: Saturday April 30, 2022 from 12:00pm – 1:00pm Date Issued: April 25, 2022 Select Board __________________________ __________________________ __________________________ __________________________ __________________________ Office of: Board of Selectmen Town Administrator Comment FY 22 CONSENT AGENDA BOARD OF SELECTMEN 7/1/21 -3/31/22 DONATION APPROVAL LIST: DEPARTMENT:AMOUNT:DESCRIPTION:Account # 1 Fire Department 2,000.00$ Fire Department Donations 2 Police Dept. 100.00$ Police Department Donations 204-2101-4830 3 Natural Resources Donations 235.00$ Natural Resources Donations 204-2961-4830 4 Natural Resources Donations 30,000.00$ Wing Island Donation from BCT 204-2961-4830 5 Council on Aging 4,709.40$ Council on Aging Donations 204-5411-4830 6 Crosby Mansion 5,945.00$ Crosby Mansion Donations 204-6701-4830 7 Mill Sites 4,475.00$ Mill Sites Donations 204-6991-4830 TOTAL:47,464.40$ APPROVED:____________________________DATE:__________________________ **MEMORANDUM** TO: Brewster Select Board FROM: Jay Packett, Golf Director of Operations DATE: April 13, 2022 RE: Acceptance of Gift The Golf Commission and I are recommending the acceptance of a gift in the form of a milling machine for the maintenance department. This machine will help in the fabrication of parts for equipment used to maintain the golf course. The Golf Commission voted unanimously in favor of this donation at its April 12, 2022 meeting. I appreciate your consideration and would be happy to discuss further. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 April 25, 2022 Christian J. Norgeot P.O. Box 172 South Orleans, MA 02662 RE: Access to Point of Rocks beach for Sand Nourishment, Anchor Marine Inc. Dear Mr. Norgeot; Permission to utilize the Town’s property at Point of Rocks beach for the purpose of sand nourishment at 30 Swift Lane has been granted to Anchor Marine Inc. of South Orleans. This approval is contingent upon: 1. April 26, 2022 to sunset, Sunday, May 1, 2022 for supplying approximately 21 cubic yards of sand to the property. Access shall be allowed for one rubber tired front-end loader and one mid-sized tracked excavator. Access from Point of Rocks beach shall be granted beginning at sunrise on Tuesday, 2.The above dates are not subject to change. No extensions will be granted. 3.Permission extends to allow the above listed equipment, including the 21 cubic yards of sand, to be stored on the Town’s property. Equipment must be stored behind sawhorses to discourage unauthorized access or vandalism, and Anchor Marine Inc must ensure the protection of the pavement from the vehicle tracks. The Town warrants no protection or safety for unsupervised equipment or materials stored on Town property. The Town representative may require modifications relating to project activities/staging, including necessary steps to protect the landing during use. If so, said conditions will be provided at the time of the required, pre-work on-site meeting. 4.You are required to maintain access for shell fishermen/pick-up trucks to service their shellfish grants at Point of Rocks beach, as well as residents. 5.Prior to the use of the landing, a minimum six inch (6”) sand cover (exact depth to be determined at the site visit) must be spread over the asphalt pavement in order to protect the integrity of the asphalt. The sand cover, as well as the sand cover to be utilized for beach re-nourishment or to bury any fiber rolls or other permitted sub- surface stabilizing materials, shall be “Mason Grade” sand, compatible in color and texture to that material which naturally exists on the beach. No work is to be done within thirty-six inches (36”) of the edge of any catch basins, drains or groins. Office of: Select Board Town Administrator 6.Work shall be coordinated to take place during low tides in order to prevent vehicular equipment traffic over the drainage structures, pipes, groins and/or private property. 7.The contractor shall provide a certificate of insurance that shall certify valid liability insurance coverage in the minimum amount of $1,000,000 throughout the duration of the use of the landing. (received) 8.The contractor shall provide a $10,000 bank check or bond, to be held by the Town as financial assurance of performance and to cover the potential cost of reparations of any damage to the Town’s property. (received) 9.The contractor shall be required to take and provide photographs, taken prior to the start of any construction work, showing the pre-construction conditions of the parking and landing area and the public beach. These photos shall be submitted to the Conservation Department and the Selectmen’s Office. 10.All excess sand cover shall be cleared from the landing upon completion of the work and utilized to restore base-line beach profiles, if doing so would be consistent with the Order of Conditions issued by the Conservation Commission in relation to this project. 11.The Town Administrator’s office (in addition to the Conservation Commission Office and DPW) shall be notified when “on-site” phase meetings are scheduled. Advance notice of a minimum of 24 hours shall be provided to the Selectmen/Town Administrator’s Office, the Conservation Commission and the DPW prior to staging and commencement of work. At least one representative from the Town should meet the contractor on-site, prior to commencement to ensure adequate coordination (This meeting still needs to be scheduled before work begins). Please call me at 508-896-3701, x 1129, if you have any questions or need to relay any important information about this project. Sincerely, Conor Kenny Conor Kenny Project Manager Cc: Chris Miller, Director of Natural Resources Noelle Aguiar, Conservation Administrator Griffin Ryder, DPW Superintendent Jimmy Jones, DPW Foreman Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 April 25, 2022 Nick Crawford, CERP 88 Route 6A, Unit 2B Sandwich, MA 02653 RE: Private Use of Town Landing (Breakwater) for Construction Access, Crawford Land Management Dear Mr. Crawford; Permission to utilize the Town’s property at Breakwater Beach for the purpose of sand nourishment at 279 & 289 Crocker Lane has been granted to Crawford Land Management of Sandwich. This approval is contingent upon: 1.Access from Breakwater Beach shall be granted beginning at sunrise on Tuesday, April 26, 2022 to sunset, Sunday, May 1, 2022 for supplying approximately 27 cubic yards of sand to the properties. Access shall be allowed for one ASV RT75 and a Case wheeled loader 621F. 2.The above dates are not subject to change. No extensions will be granted. 3.Permission extends to allow the above listed equipment, including the 27 cubic yards of sand, to be stored on the Town’s property. Equipment must be stored behind sawhorses to discourage unauthorized access or vandalism, and Crawford Land Management must ensure the protection of the pavement from the vehicle tracks. The Town warrants no protection or safety for unsupervised equipment or materials stored on Town property. The Town representative may require modifications relating to project activities/staging, including necessary steps to protect the landing during use. If so, said conditions will be provided at the time of the required, pre-work on-site meeting. 4. their shellfish grants at Breakwater Beach, as well as residents. You are required to maintain access for shell fishermen/pick-up trucks to service 5.Prior to the use of the landing, a minimum six inch (6”) sand cover (exact depth to be determined at the site visit) must be spread over the asphalt pavement in order to protect the integrity of the asphalt. The sand cover, as well as the sand cover to be utilized for beach re-nourishment or to bury any fiber rolls or other permitted sub- surface stabilizing materials, shall be “Mason Grade” sand, compatible in color and Office of: Select Board Town Administrator texture to that material which naturally exists on the beach. No work is to be done within thirty-six inches (36”) of the edge of any catch basins, drains or groins. 6.Work shall be coordinated to take place during low tides in order to prevent vehicular equipment traffic over the drainage structures, pipes, groins and/or private property. 7.The contractor shall provide a certificate of insurance that shall certify valid liability insurance coverage in the minimum amount of $1,000,000 throughout the duration of the use of the landing. (received) 8.The contractor shall provide a $20,000 bank check or bond, to be held by the Town as financial assurance of performance and to cover the potential cost of reparations of any damage to the Town’s property. (received) 9.The contractor shall be required to take and provide photographs, taken prior to the start of any construction work, showing the pre-construction conditions of the parking and landing area and the public beach. These photos shall be submitted to the Conservation Department and the Selectmen’s Office. 10.All excess sand cover shall be cleared from the landing upon completion of the work and utilized to restore base-line beach profiles, if doing so would be consistent with the Order of Conditions issued by the Conservation Commission in relation to this project. 11.The Town Administrator’s office (in addition to the Conservation Commission Office and DPW) shall be notified when “on-site” phase meetings are scheduled. Advance notice of a minimum of 24 hours shall be provided to the Selectmen/Town Administrator’s Office, the Conservation Commission and the DPW prior to staging and commencement of work. At least one representative from the Town should meet the contractor on-site, prior to commencement to ensure adequate coordination (This meeting still needs to be scheduled before work begins). Please call me at 508-896-3701, x 1129, if you have any questions or need to relay any important information about this project. Sincerely, Conor Kenny Conor Kenny Project Manager Cc: Chris Miller, Director of Natural Resources Noelle Aguiar, Conservation Administrator Griffin Ryder, DPW Superintendent Jimmy Jones, DPW Foreman Revised April 15, 2022 Town of Brewster Board of Selectmen 2198 Main Street Brewster, MA 02631 Re: Town Landing & Beach Access Request Proposed Beach Nourishment The 279 Crocker Lane Realty Trust 279 Crocker Lane Brewster, MA Map 69 Parcel 6 DEP File # SE 9-1707 (issued 6/27/16) Dear Select Board: On behalf of our client, The 279 Crocker Lane Realty Trust, we hereby request approval from the Town of Brewster, Board of Selectmen to use the Breakwater Beach Town Landing for the purpose of beach nourishment, be granted for the above-referenced project. The following items are enclosed: •Town Landing & Public Beach Access Request Form •Town Landing & Beach Access Request Letter to Board of Selectmen •Project Description & Equipment List •Photos of Site •Sieve Analysis of Existing & Proposed Nourishment •Abutter Notification Letter, Certified Abutter List •Owner Affirmation of Responsibility Form •Site Map and Image Showing Site Access Route •Certificate of Insurance •Copy of $50.00 check made payable to Town of Brewster for town share of bylaw fee •Copy $2,000 check made payable to Town of Brewster for Performance Bond as required by OOC •Copy of $20,000 bond for Breakwater Landing Access If you have any questions or require additional information, please feel free to reach out to me by phone (508-477-1346) or email nick@crawfordlm.com. Respectfully, Nick Crawford, CERP Crawford Land Management cc: Brewster Conservation Commission The 279 Crocker Lane Realty Trust TOWN OF BREWSTER 1657 MAIN STREET BREWSTER, MA 02631 PHONE: (508) 896-4546 FAX: (508) 896-8089 CONSERVATION@BREWSTER-MA.GOV OFFICE OF CONSERVATION COMMISSION Town Landing and Public Beach Access Request Form Complete each section below and submit this Request Form to the Office of the Conservation Commission a minimum of 21 days prior to the requested start-date. Access is granted on a first come basis, and only one contractor is permitted the use of any one town landing at any given time. Check boxes are for office use. ________________________________________________________________________________ Town Landing and Public Beach Access Information  Town Landing and Beach where access is requested:________________________________  Proposed start and finish dates:_____________  Estimated duration of work:_____________________________________________________  Attach a description of proposed work to include vehicles, equipment, and/or materials to be stored on public property overnight. Vehicle registration numbers for any equipment must also be provided. ________________________________________________________________________________ Contractor Information  Name of contractor(s) performing work:____________________________________________  Phone number for contractor(s):__________________________________________________  Email for contractor(s):_________________________________________________________  Address of contractor(s):_______________________________________________________ ________________________________________________________________________________ Property Information  Address of property where work is to be performed:__________________________________  Property owner(s):____________________________________________________________  Phone number of owner(s):_____________________________________________________  Email of owner(s):____________________________________________________________  Conservation Permit Number for work: SE 9-_______________________________________  Submit Conservation performance bond if applicable under the Orders of Conditions  Submit sieve analysis and source information for nourishment sand  Submit sieve analysis for existing sand on the property  Submit written work notice and “before” photos of the project site ________________________________________________________________________________ TOWN OF BREWSTER 1657 MAIN STREET BREWSTER, MA 02631 PHONE: (508) 896-4546 FAX: (508) 896-8089 CONSERVATION@BREWSTER-MA.GOV OFFICE OF CONSERVATION COMMISSION Attachments  Site map for the property where work is to be performed (to include the access route)  Copy of abutter’s list and notification letter  Certificate of Insurance  Performance Bond/Bank Check for Use of Town Landing (minimum $10,000) o Funds will be returned upon successful completion of the work  Description of proposed work (see Town Landing and Public Beach Access Information) ________________________________________________________________________________ REVISED April 15 2022 Town of Brewster Board of Selectmen 2198 Main Street Brewster, MA 02631 Re: Town Landing & Beach Access Request Proposed Beach Nourishment The 279 Crocker Lane Realty Trust 279 Crocker Lane Brewster, MA Map 69 Parcel 6 DEP File # SE 9-1707 (issued 6/27/16) Dear Select Board: On behalf of our client, The 279 Crocker Lane Realty Trust, we hereby request approval from the Town of Brewster, Board of Selectmen to use the Breakwater Landing for the purpose of beach nourishment, be granted for the above-referenced project, as outlined in the above referenced Order of Conditions. The proposed work includes placement of approximately 27 cubic yards of grain-size sand from Cape Sand and Recycling in Brewster, along the shoreline of 279 Crocker Lane. Equipment will traverse from Breakwater Landing to the homeowners’ property to deliver and place sand. The project will take 2-3 days with clean-up, weather permitting. The work will begin on April 26, 2022 and will be completed by April 29, 2022. We are proposing to use a ASV RT75 and a Case wheeled loader 621F that would be stored in the Breakwater Beach Landing parking lot for the duration. If you have any questions or require additional information, please feel free to reach out to me by phone (508-477-1346) or email nick@crawfordlm.com. Respectfully, Nick Crawford, CERP Crawford Land Management cc: The 279 Crocker Lane Realty Trust Town Landing Access Permit Request for: 279 Crocker Lane, Brewster, MA Project Description The proposed work includes placement of approximately 27 cubic yards of grain-size compatible sand from Cape Sand and Recycling in Brewster, along the shoreline of 279 Crocker Lane. Equipment will traverse from Breakwater Landing to the homeowners’ property to deliver and place sand. The project will take 3-4 days, weather permitting. The work will be completed by April 29, 2022. The work shall not adversely impact the coastal beach. Equipment List A Case wheeled loader 621F will be used to move sand from Breakwater Beach Landing to the Bruno property. An ASV RT75 Excavator will be sued to place sand (reach over fence to landward side of nourishment area. Site Photos – 279 Crocker Lane, Brewster Date: 4/13/2021 Sheet 1 of 1 Job Name: Merchant-Sieves Job Number: Sample Number: 1/4" Screened Sand (Received 4/12/21) Sample Collected by: Sample Tested by: Notes:Sand: 99.81 %Silt/Clay:0.19%USCS:SP D60 ~ 0.88 D10 ~0.32 4.75 4 0.7 0.7 0.67% 0.67% 2 10 4.9 5.6 4.68% 5.35% 1 18 25.1 30.7 23.97% 29.32% 0.3 50 65.7 96.4 62.75% 92.07% 0.15 100 7.1 103.5 6.78% 98.85% 0.075 200 1.0 104.5 0.96% 99.81% PAN PAN 0.2 104.7 0.19% 100% Sample Weight Wet:106.9 g Sample Weight Dry: 104.9 g Percent Moisture: 1.87 % Sample Weight Passed Through Sieves: 104.7 g 94.65% 99.33% 0% 0.19% 1.15% 7.93% 70.68% 104.7 g 99.81% SIEVE OPENING IN MILLIMETERS WEIGHT RETAINED IN GRAMS (Cumulative) PERCENT RETAINED (Cumulative) Silty/Clay Fine Sand Medium Sand Fine Sand Coarse Sand Very Coarse Sand Very Fine Sand K10740B R. TrimbleCS&R Coefficient of Uniformity = D60/D10 = 2.72 CUMULATIVE PERCENT FINER SIEVE ANALYSIS DATA AND COMPUTATION SHEET PASSED MESH SIEVE TOTAL 1573 Main Street Brewster, MA 02631 Phone: 508-896-1706 Fax: 508-896-5109 PROJECT MANUAL SPECIFICATION (USCS) SIEVE MESH BENNETT ENVIRONMENTAL ASSOCIATES, LLC A Natural Systems Utilities Company LICENSED SITE PROFESSIONALS, ENVIRONMENTAL SCIENTISTS, GEOLOGISTS, ENGINEERS 0 10 20 30 40 50 60 70 80 90 100 0.010.1110% PassingParticle Diameter (mm) #4 #10 #100 #200Very Coarse SAND Coarse SAND Medium SAND Fine SAND SILT/CLAY#18 #50 Fine SAND Very Fine SAND REVISED April 15, 2022 ABUTTER NOTIFICATION RE: Nourishment at 279 Crocker Lane, Brewster Dear Abutter: This letter is to notify you that annual nourishment will be performed at the above referenced property this April 2022. The estimated schedule is April 26 through April 29, 2022 with approximately 27 cubic yards of sand being placed on the shoreline. The contractor performing the nourishment is Crawford Land Management, of Sandwich, MA. The contractor will be traversing from Breakwater Beach Town Landing to the above listed property shoreline with equipment to include a ASV RT75 and a Case wheeled loader 621F. If there are any questions or concerns, please feel free to reach out to me by phone (508-477-1346) or email nick@crawfordlm.com. Respectfully, Nick Crawford, CERP Crawford Land Management Owner affirmation of responsibility for work and 5-day request for site Inspection/notice of work for Order of Conditions To: Brewster Conservation Commission 2198 Main Street BREWSTER, MA, 02631 The required erosion controls were installed _______________ (Date of Request for Site Inspection) Order of Conditions (SE 9-1701) - Order of Conditions recorded at the Registry of Deeds or Land Court, Barnstable County on 06/27/2016, extended until June 27, 2022. Location of project - Street 279 Crocker Lane, Assessor's Map 69 Parcel 6 (5/201) Crawford Land Managment (Contractor), wish to schedule a site visit with an agent of the Conservation Commission to inspect the siltation barrier for this project. I would like the inspection to take place at the following date and time: . The Order was recorded at the Registry of Deeds or Land Court, Barnstable, and proof of recording was submitted to the Conservation Department for the project file. I understand that work shall commence only with approval of the Conservation Agent, and that any work activities which have commenced prior to an inspection and approval by the Conservation Commission may result in a "cease and desist" order and fine of up to $300.00 per day. The type of work is ___Beach Nourishment_______________________________________. (dwelling construction, sewage disposal installation, landscape work, etc.) Included with this request is a series of photos of the existing wetland edge and the installed erosion control barriers. A copy of the Order of Conditions and the approved site plan are available on the site. This form shall serve as proof that I have read and understand the terms of this Order of Conditions. Telephone Number of Contractor 508-477-1346 Signature of Contractor __________________________________ Signature of Owner _____________________________________ This form shall serve as proof that I, the owner of the above referenced property, have read and understand the terms of this Order of Conditions, and am responsible for any violation which occurs on this property. Signature/Initial of Conservation Agent according to the plans approved by the Conservation Commission. Work notification and affirmation of responsibility/site visit/ forms 10/15/07 DocuSign Envelope ID: A41FDFB1-93E5-4967-8D53-D81031DE13DF TBD TBD by Conservation Agent ACCE S S R O UT E ACCE S S R O UT E CROCKER LANECROCKER LANEBARBER R Y L A N E BARBER R Y L A N E CROCKER LANECROCKER LANEBRE A K W A T E R R O A D BRE A K W A T E R R O A D ACCES S R O U T E ACCES S R O U T E APPR O X N O U RI S H M E N T A R E A APPR O X N O U RI S H M E N T A R E A 279 CROCKER LANE BREAKWATER\ BEACH LANDING APPROXIMATE AREA FOR STAGING 289 CROCKER LANE SITE ACCESS AND MAP 4/7/22 04/06/2022 Dowling & O’Neil Insurance Agency 973 Iyannough Road Hyannis MA 02601 Emily Montgomery (800) 640-1620 emontgomery@doins.com White Mountain Inc. DBA: Jenick Studio 88 Route 6A, Ste. 2B Sandwich MA 02563 Twin City Fire Insurance Company 29459 Hartford Accident & Indemnity Company 22357 Lloyds of London LLOYDS CL2222802177 A 08SBAAB4854 07/06/2021 07/06/2022 2,000,000 1,000,000 10,000 2,000,000 4,000,000 4,000,000 CONTR. EQUIPMENT 97,000 B 08UECAZ7327 07/06/2021 07/06/2022 1,000,000 A 10,000 08SBAAB4854 07/06/2021 07/06/2022 1,000,000 1,000,000 C PROFESSIONAL LIABILITY ANE156333522 03/01/2022 03/01/2023 PER CLAIM $1,000,000 AGGREGATE $1,000,000 Insurance coverage is limited to the terms, conditions, exclusions, other limitations, and endorsements. Nothing contained in the Certificate of Insurance shall be deemed to have altered, waived, or extended the coverage provided by the policy provisions Bruno Residence 279 Crocker Lane Brewster MA 02631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 04/07/2022 Complete Benefit Solutions One Carando Drive, Suite 1 Springfield MA 01104 Judy Pashko (877) 253-9020 (413) 736-8001 jpashko@completepayrollsolutions.com White Mountain Inc 88 Route 6a Ste 2B Sandwich MA 02563 Hartford Fire Insurance Company 19682 CL221303829 A N 08WEGAJ8EC6 12/31/2021 12/31/2022 500,000 500,000 500,000 Bruno Residence 279 Crocker Lane Brewster MA 02631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Revised April 15, 2022 Town of Brewster Board of Selectmen 2198 Main Street Brewster, MA 02631 Re: Town Landing & Beach Access Request Proposed Beach Nourishment Kimberly Pearson 289 Crocker Lane Brewster, MA Map 69 Parcel 7 DEP File #SE 9-1708 (issued 6/27/16 and Ext 5/16/19) Dear Select Board: On behalf of our client, Kimberly Pearson, we hereby request approval from the Town of Brewster, Board of Selectmen to use the Breakwater Beach Town Landing for the purpose of beach nourishment, be granted for the above-referenced project. The following items are enclosed: •Town Landing & Public Beach Access Request Form •Town Landing & Beach Access Request Letter to Board of Selectmen •Project Description & Equipment List •Photos of Site •Sieve Analysis of Existing & Proposed Nourishment •Abutter Notification Letter, Certified Abutter List •Owner Affirmation of Responsibility Form •Site Map and Image Showing Site Access Route •Certificate of Insurance •Copy of $50.00 check made payable to Town of Brewster for town share of bylaw fee •Copy $2,000 check made payable to Town of Brewster for Performance Bond as required by OOC •Copy of $20,000 bond for Breakwater Landing Access If you have any questions or require additional information, please feel free to reach out to me by phone (508-477-1346) or email nick@crawfordlm.com. Respectfully, Nick Crawford, CERP Crawford Land Management cc: Brewster Conservation Commission Kimberly Pearson TOWN OF BREWSTER 1657 MAIN STREET BREWSTER, MA 02631 PHONE: (508) 896-4546 FAX: (508) 896-8089 CONSERVATION@BREWSTER-MA.GOV OFFICE OF CONSERVATION COMMISSION Town Landing and Public Beach Access Request Form Complete each section below and submit this Request Form to the Office of the Conservation Commission a minimum of 21 days prior to the requested start-date. Access is granted on a first come basis, and only one contractor is permitted the use of any one town landing at any given time. Check boxes are for office use. ________________________________________________________________________________ Town Landing and Public Beach Access Information  Town Landing and Beach where access is requested:________________________________  Proposed start and finish dates:__________________________________________________  Estimated duration of work:_____________________________________________________  Attach a description of proposed work to include vehicles, equipment, and/or materials to be stored on public property overnight. Vehicle registration numbers for any equipment must also be provided. ________________________________________________________________________________ Contractor Information  Name of contractor(s) performing work:____________________________________________  Phone number for contractor(s):__________________________________________________  Email for contractor(s):_________________________________________________________  Address of contractor(s):_______________________________________________________ ________________________________________________________________________________ Property Information  Address of property where work is to be performed:__________________________________  Property owner(s):____________________________________________________________  Phone number of owner(s):_____________________________________________________  Email of owner(s):____________________________________________________________  Conservation Permit Number for work: SE 9-_______________________________________  Submit Conservation performance bond if applicable under the Orders of Conditions  Submit sieve analysis and source information for nourishment sand  Submit sieve analysis for existing sand on the property  Submit written work notice and “before” photos of the project site ________________________________________________________________________________ TOWN OF BREWSTER 1657 MAIN STREET BREWSTER, MA 02631 PHONE: (508) 896-4546 FAX: (508) 896-8089 CONSERVATION@BREWSTER-MA.GOV OFFICE OF CONSERVATION COMMISSION Attachments  Site map for the property where work is to be performed (to include the access route)  Copy of abutter’s list and notification letter  Certificate of Insurance  Performance Bond/Bank Check for Use of Town Landing (minimum $10,000) o Funds will be returned upon successful completion of the work  Description of proposed work (see Town Landing and Public Beach Access Information) ________________________________________________________________________________ Revised April 15, 2022 Town of Brewster Board of Selectmen 2198 Main Street Brewster, MA 02631 Re: Town Landing & Beach Access Request Proposed Beach Nourishment Kimberly Pearson 289 Crocker Lane Brewster, MA Map 69 Parcel 7 DEP File #SE 9-1708 (issued 6/27/16 and Ext 5/16/19) Dear Select Board: On behalf of our client, Kimberly Pearson, we hereby request approval from the Town of Brewster, Board of Selectmen to use the Breakwater Landing for the purpose of beach nourishment, be granted for the above-referenced project, as outlined in the above referenced Order of Conditions. The proposed work includes placement of approximately 27 cubic yards of grain-size sand from Cape Sand and Recycling in Brewster, along the shoreline of 289 Crocker Lane. Equipment will traverse from Breakwater Landing to the homeowners’ property to deliver and place sand. The project will take 2-3 days with clean-up, weather permitting. The work will begin on April 26, 2022 and will be completed by April 29, 2022. We are proposing to use a ASV RT75 and a Case wheeled loader 621F that would be stored in the Breakwater Beach Landing parking lot for the duration. If you have any questions or require additional information, please feel free to reach out to me by phone (508-477-1346) or email nick@crawfordlm.com. Respectfully, Nick Crawford, CERP Crawford Land Management cc: Kimberly Pearson Town Landing Access Permit Request for: 289 Crocker Lane, Brewster, MA Project Description The proposed work includes placement of approximately 27 cubic yards of grain-size compatible sand from Cape Sand and Recycling in Brewster, along the shoreline of 289 Crocker Lane. Equipment will traverse from Breakwater Landing to the homeowners’ property to deliver and place sand. The project will take 3-4 days, weather permitting. The work will be completed by April 29, 2022. The work shall not adversely impact the coastal beach. Equipment List A Case wheeled loader 621F will be used to move sand from Breakwater Beach Landing to the Bruno property. An ASV RT75 Excavator will be sued to place sand (reach over fence to landward side of nourishment area. Site Photos – 289 Crocker Lane, Brewster Date: 4/13/2021 Sheet 1 of 1 Job Name: Merchant-Sieves Job Number: Sample Number: 1/4" Screened Sand (Received 4/12/21) Sample Collected by: Sample Tested by: Notes:Sand: 99.81 %Silt/Clay:0.19%USCS:SP D60 ~ 0.88 D10 ~0.32 4.75 4 0.7 0.7 0.67% 0.67% 2 10 4.9 5.6 4.68% 5.35% 1 18 25.1 30.7 23.97% 29.32% 0.3 50 65.7 96.4 62.75% 92.07% 0.15 100 7.1 103.5 6.78% 98.85% 0.075 200 1.0 104.5 0.96% 99.81% PAN PAN 0.2 104.7 0.19% 100% Sample Weight Wet:106.9 g Sample Weight Dry: 104.9 g Percent Moisture: 1.87 % Sample Weight Passed Through Sieves: 104.7 g 94.65% 99.33% 0% 0.19% 1.15% 7.93% 70.68% 104.7 g 99.81% SIEVE OPENING IN MILLIMETERS WEIGHT RETAINED IN GRAMS (Cumulative) PERCENT RETAINED (Cumulative) Silty/Clay Fine Sand Medium Sand Fine Sand Coarse Sand Very Coarse Sand Very Fine Sand K10740B R. TrimbleCS&R Coefficient of Uniformity = D60/D10 = 2.72 CUMULATIVE PERCENT FINER SIEVE ANALYSIS DATA AND COMPUTATION SHEET PASSED MESH SIEVE TOTAL 1573 Main Street Brewster, MA 02631 Phone: 508-896-1706 Fax: 508-896-5109 PROJECT MANUAL SPECIFICATION (USCS) SIEVE MESH BENNETT ENVIRONMENTAL ASSOCIATES, LLC A Natural Systems Utilities Company LICENSED SITE PROFESSIONALS, ENVIRONMENTAL SCIENTISTS, GEOLOGISTS, ENGINEERS 0 10 20 30 40 50 60 70 80 90 100 0.010.1110% PassingParticle Diameter (mm) #4 #10 #100 #200Very Coarse SAND Coarse SAND Medium SAND Fine SAND SILT/CLAY#18 #50 Fine SAND Very Fine SAND REVISED April 15, 2022 ABUTTER NOTIFICATION RE: Beach Nourishment at 289 Crocker Lane, Brewster Dear Abutter: This letter is to notify you that annual nourishment will be performed at the above referenced property this April 2022. The estimated schedule is April 26 through April 29, 2022 with approximately 27 cubic yards of sand being placed on the shoreline. The contractor performing the nourishment is Crawford Land Management, of Sandwich, MA. The contractor will be traversing from Breakwater Beach Town Landing to the above listed property shoreline with equipment to include a ASV RT75 and a Case wheeled loader 621F. If there are any questions or concerns, please feel free to reach out to me by phone (508-477-1346) or email nick@crawfordlm.com. Respectfully, Nick Crawford, CERP Crawford Land Management Owner affirmation of responsibility for work and 5-day request for site Inspection/notice of work for Order of Conditions To: Brewster Conservation Commission 2198 Main Street BREWSTER, MA, 02631 ___TBD (Date of Request for Site Inspection) Order of Conditions (SE 9-1708) - Order of Conditions recorded at the Registry of Deeds or Land Court, Barnstable County on 7/19/16 Location of project - Street ___289 Crocker Lane____ Assessor's Map __69___ Parcel 7 I, Nick Crawford of Crawford Land Management (Contractor), wish to schedule a site visit with an agent of the Conservation Commission to inspect the siltation barrier for this project. I would like the inspection to take place at the following date and time: TBD by Conservation Agent. The Order was recorded at the Registry of Deeds or Land Court, Barnstable, and proof of recording was submitted to the Conservation Department for the project file. I understand that work shall commence only with approval of the Conservation Agent, and that any work activities which have commenced prior to an inspection and approval by the Conservation Commission may result in a "cease and desist" order and fine of up to $300.00 per day. The type of work is Beach Nourishment. Included with this request is a series of photos of the existing wetland edge and the installed erosion control barriers. A copy of the Order of Conditions and the approved site plan are available on the site. This form shall serve as proof that I have read and understand the terms of this Order of Conditions. Telephone Number of Contractor 508-477-1436 Signature of Contractor __________________________________ Signature of Owner _____________________________________ This form shall serve as proof that I, the owner of the above referenced property, have read and understand the terms of this Order of Conditions, and am responsible for any violation which occurs on this property. Signature/Initial of Conservation Agent The required erosion controls were installed according to the plans approved by the Conservation Commission. Work notification and affirmation of responsibility/site visit/ forms 10/15/07 DocuSign Envelope ID: AE493613-BCDC-4F88-9F94-17004517452A ACCE S S R O UT E ACCE S S R O UT E CROCKER LANECROCKER LANEBARBER R Y L A N E BARBER R Y L A N E CROCKER LANECROCKER LANEBRE A K W A T E R R O A D BRE A K W A T E R R O A D ACCES S R O U T E ACCES S R O U T E APPR O X N O U RI S H M E N T A R E A APPR O X N O U RI S H M E N T A R E A 279 CROCKER LANE BREAKWATER\ BEACH LANDING APPROXIMATE AREA FOR STAGING 289 CROCKER LANE SITE ACCESS AND MAP 4/7/22 04/06/2022 Dowling & O’Neil Insurance Agency 973 Iyannough Road Hyannis MA 02601 Emily Montgomery (800) 640-1620 emontgomery@doins.com White Mountain Inc. DBA: Jenick Studio 88 Route 6A, Ste. 2B Sandwich MA 02563 Twin City Fire Insurance Company 29459 Hartford Accident & Indemnity Company 22357 Lloyds of London LLOYDS CL2222802177 A 08SBAAB4854 07/06/2021 07/06/2022 2,000,000 1,000,000 10,000 2,000,000 4,000,000 4,000,000 CONTR. EQUIPMENT 97,000 B 08UECAZ7327 07/06/2021 07/06/2022 1,000,000 A 10,000 08SBAAB4854 07/06/2021 07/06/2022 1,000,000 1,000,000 C PROFESSIONAL LIABILITY ANE156333522 03/01/2022 03/01/2023 PER CLAIM $1,000,000 AGGREGATE $1,000,000 Insurance coverage is limited to the terms, conditions, exclusions, other limitations, and endorsements. Nothing contained in the Certificate of Insurance shall be deemed to have altered, waived, or extended the coverage provided by the policy provisions Pearson Residence 289 Crocker Lane Brewster MA 02631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 04/07/2022 Complete Benefit Solutions One Carando Drive, Suite 1 Springfield MA 01104 Judy Pashko (877) 253-9020 (413) 736-8001 jpashko@completepayrollsolutions.com White Mountain Inc 88 Route 6a Ste 2B Sandwich MA 02563 Hartford Fire Insurance Company 19682 CL221303829 A N 08WEGAJ8EC6 12/31/2021 12/31/2022 500,000 500,000 500,000 Pearson Residence 289 Crocker Lane Brewster MA 02631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY April 14, 2022 Dear Sir or Madam: SBA Infrastructure LLC, as successor in interest to Dolphin Productions, Inc., (“Lessee”), and Board of Selectman of the Town of Brewster, Barnstable County, Commonwealth of Massachusetts (“Lessor”), entered into a Standard Lease Agreement dated 6/15/1993. for a portion of the real property located at , 1151 Freemans Way, (the “Property”), to install telecommunications equipment as defined therein on the Property. This letter is to notify you that SBA will be performing maintenance and minor modifications to its antenna facility located on the premises, according to the terms of the lease. We are adding an emergency generator as well as replacing (3) antennas within our existing lease space. Our Site Development department has already been in contact with your building department and have a building permit application for the generator scope of work ready for your approval and issuance. If you accept the terms of this Acknowledgment and Consent Letter set forth above, please sign and date the acknowledgment below and return via email attachment to JoMorrison@sbasite.com. Should you have any questions, please contact John Morrison at 508- 768-7960 We thank you in advance for your continued cooperation in this matter. Thank you, John Morrison SDS Specialist I SBA Communications Corporation 134 Flanders Road Suite 125 Westborough, MA 01581 x3808 + T 508.768.7960 + C JoMorrison@sbasite.com Your Signal Starts Here. Acknowledged, Accepted and Agreed Lessor: Board of Selectman of the Town of Brewster, Barnstable County, Commonwealth of Massachusetts ______________________________________________ By:__________________________ Date:_________ 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC T-1 TITLE SHEET 811 DigSafe MA.ME.NH.RI.VT AT LEAST 72 HOURS PRIOR TO DIGGING, THE CONTRACTOR IS REQUIRED TO CALL DIG SAFE AT 811 · · · · · · · · · · · · · 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC GENERAL NOTES GN-1 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC COMPOUND PLAN & EQUIPMENT PHOTO A-1 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC EQUIPMENT PLANS A-2 ERICSSON 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC TOWER ELEVATION, ANTENNA PLANS & PHOTOS A-3 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC SITE DETAILS A-4 ANTENNA & FEEDLINE CHARTS A-5 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC ELECTRIC & GROUNDING DETAILS & PHOTOS E-1 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC T-1 TITLE SHEET 811 DigSafe MA.ME.NH.RI.VT AT LEAST 72 HOURS PRIOR TO DIGGING, THE CONTRACTOR IS REQUIRED TO CALL DIG SAFE AT 811 · · · · · · ·· · · · 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC GENERAL NOTES GN-1 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC COMPOUND PLAN A-1 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC EQUIPMENT PLANS & PHOTO A-2 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC GENERATOR & PROPANE TANK DETAILS A-3 4DR1038A 1151 FREEMANS WAY BREWSTER, MA 02631 CHAPPELL ENGINEERING ASSOCIATES, LLC Civil Structural Land Surveying T-MOBILE NORTHEAST LLC ELECTRIC & GROUNDING DETAILS E-1 Ad Preview 2/2 FINAL Select Bd Appt Policy; version Oct. 28 Appendix B Town of Brewster SELECT BOARD COMMITTEE APPOINTMENT APPLICATION APPLICANT DIRECTIONS:  Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs.  The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the Select Board.  Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall.  After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity, which discretion lies solely with the appointing authority. Submitting this form does not guarantee appointment. 1. Applicant name: 2. Address: 3. Phone Numbers: Home: Cell: 4. Email: 5. This is an application for: Full member status Alternate status 6. Are you a full-time Brewster resident? Yes No 7. Years you’ve lived in Brewster: 8. Are you registered to vote in Brewster? Yes No 9. Committees you are interested in serving on in order of preference: a. b. c. NOTE: You may attach a résumé or CV instead of completing items 10-14. FINAL Select Bd Appt Policy; version Oct. 28 10. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. Name of School Degree/Diplomas Certificates Date of Completion 11. OCCUPATION: ______________________________________________________ Active Retired Not currently working 12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. Name of Employer Job Title Dates of Employment 13. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held.     14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: 15. GOALS: Please explain why you’d like to serve on a particular committee. 16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 17. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? Yes No 18. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed?(Does not automatically disqualify but may need to be disclosed) Yes No 19. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): 20. ADDITIONAL INFORMATION. Please add any additional information you’d like. a. Name: Address: Phone: Email: Relationship to you: b. Name: Address: Phone: Email: Relationship to you: FINAL Select Bd Appt Policy; version Oct. 28 20. SIGNATURE. By signing below, you state that you understand and agree.  My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years.  If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to:  Massachusetts Conflict of Interest Law, MGL Ch. 268A;  Massachusetts Financial Disclosure Law, MGL Ch. 268B;  Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00;  Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00;  Massachusetts Campaign Finance Law, MGL Ch. 55; and  Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations.  If appointed, I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law.  When submitted, I understand that this form becomes a public document. Signature: Date: 03/09/2020 Page 1 of 4 Brewster Historical Preservation Awards Program Information and Application Brewster is a town with a rich heritage of historic homes and resources that honor its past and define its present. The Brewster Historical Preservation Award is an annual recognition of Brewster property owners who maintain the historical heritage and setting of their buildings and land. Sponsored jointly by the Brewster Historical Commission, Brewster’s Old Kings Highway Historic District Commission and The Brewster Historical Society, the Awards are presented annually to local projects for a broad range of preservation activities including stabilization, rehabilitation, restoration & adaptive use of historic structures. It may also include sensitive additions, modernizations, preservation of historic streetscapes, landscapes and archaeological sites. Projects may include private residences, commercial and publicly owned structures as well as those owned by non-profit institutions or historic landscapes. Properties must be at least 75 years old to be eligible. Focus of the awards will be on exterior preservation, rehabilitation or restoration, especially of those already designated as historic structures by the Brewster Historical Commission’s survey of historical town buildings. Nominations will be judged on the basis of the following criteria: 1.The historical and architectural significance of the property preserved by the project, 2. Sensitivity to the historic integrity of the building and its site, including streetscapes, 3.Preservation or replication of historic materials and quality of project craftsmanship, 4.Impact on the preservation of the town’s historic fabric, neighborhoods and resources. The inaugural 2021 Preservation Awards will be considered for projects in two categories: Projects completed between January 1, 2016 and December 31, 2019, and Projects completed between January 1, 2020 and December 30, 2021 Subsequent awards will be based on a prior calendar year completion date. Applications must be received by January 31, 2022. The final selection(s) will be made by a committee formed of representatives from the 3 sponsoring organizations. Where appropriate, the projects will also be evaluated using the U.S. Secretary of the Interior’s Guidelines for the preservation and rehabilitation of historic structures (see p.4). A project can be nominated either by the property owner or by another individual or group, such as a neighborhood organization, building contractor, architect or town body. Nominations from the general public are strongly encouraged. Awards will be made at a May Select Board meeting. For more information, contact the Historical Commission Chairman, at the Town of Brewster Building Department 508-896-3701 ext. 1125 or email building@brewster-ma.gov 03/09/2020 Page 2 of 4 NOMINATION REQUIREMENTS & CHECKLIST A complete nomination package must include the following items: _____ Completed Nomination Form _____ Project narrative – Provide details on the history and significance of the house or site, the project’s goals, and a description of the work involved in the preservation effort. _____ List of Contributors – On a separate sheet of paper, provide the names and addresses of major contributors to the accomplishment of the project. This may include architects, contractors, crafts people, consultants, and other professionals, as well as volunteers, nonprofit organizations, and municipal offices. _____ Photographs – Include four or more high resolution color photographs, preferably showing the structure or location before, during and after the project. Clearly identify “before” and “after” shots. Provide name(s) for photography credit. Historical images are also be appreciated. Photographs will not be returned.Clear, well composed photographic images taken in good weather conditions are strongly encouraged. Nominator grants permission for materials to be used for presentation and publicity purposes. Appropriate credit will be given. _____ Additional Information – Include any additional materials and information of significance to the nomination. ____ Please provide 5 hard copy packets of the above materials plus an electronic version on a flashdrive. PLEASE MAIL OR DELIVER NOMINATIONS TO: Brewster Historical Commission – 2198 Main Street, Brewster, MA 02631. EMAIL NOMINATION PACKAGE TO: building@brewster-ma.gov APPLICATION GUIDELINES ▪ All materials must be clearly identified with the name/address of the nominated project. ▪ Clear, well-composed photographic images taken in good weather conditions are strongly encouraged. Digital images are acceptable (JPEG or TIF) at a high resolution of at least 300 DPI. ▪ Additional materials may be requested. ▪ All submissions become the property of the Brewster Preservation Awards Committee and will not be returned ▪ Nominator grants permission for materials to be used for presentation and publicity purposes. Appropriate credit will be given. ▪ Award winners will be notified by mail, usually in March. ▪ There will be a maximum of 3 awards given in each year. ➢DEADLINE FOR SUBMISSION OF PAPERWORK: January 31, 2021 03/09/2020 Page 3 of 4 BREWSTER PRESERVATION AWARDS NOMINATION FORM Property Address: __________________________________________________________________ Age of property and Historic Name, if known_____________________________________________ Nominator Name ____________________________________________________________________________ Title and Organization_______________________________________________________________ Mailing Address:__________________________________________________ City____________________________State__________________Zip__________________________ Telephone_______________________________Email______________________________________ Property Owner (if different from Nominator) Name ____________________________________________________________________________ Mailing Address:__________________________________________________ City____________________________State__________________Zip__________________________ Telephone_______________________________Email______________________________________ Month and year in which project was completed:__________________________________________ For further information, visit the Brewster Historical Commission pages of the town web site: www.brewster-ma.gov. Or, contact For more information, contact the Historical Commission Chairman, at the Town of Brewster Building Department 508-896-3701 ext. 1125 or email building@brewster-ma.gov 03/09/2020 Page 4 of 4 The U.S. Secretary of the Interior's Guidelines for Rehabilitation of Historic Structures "Rehabilitation" is defined as the process of returning a property to a state of utility, through repair or alteration, which makes possible an efficient contemporary use while preserving those portions and features of the property which are significant to its historic, architectural, and cultural values. The Standards for Rehabilitation are as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure, or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and preserve archeological resources affected by, or adjacent to, any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with the size, scale, color, material, and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations were to be removed in the future, the essential form and integrity of the structure would be unimpaired. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Brewster Select Board FROM: Jill Scalise, Housing Coordinator & Donna J. Kalinick, Assistant Town Administrator RE: Serenity at Brewster, 873 Harwich Road, Regulatory Agreement as part of the Local Unit Application (LAU) DATE: April 1, 2022 Background: Serenity Brewster is an age 55+ community which will comprise 132 studio and one- bedroom apartments. 20% of the apartments, a total of 27, will be restricted as affordable units for residents at or below 80% of the Area Median Income (AMI). The Select Board signed the LAU application in November of 2021 and it was submitted to DHCD for approval. DHCD has approved the LAU application and has reviewed the proposed Regulatory Agreement between the Town of Brewster and Elevation Financial. Town Counsel, Shirin Everett, also reviewed the Regulatory Agreement. The regulatory agreement with Elevation Financial Group, DHCD and the Town of Brewster will govern the affordable housing restriction of the affordable units. Once the Select Board approves the Regulatory Agreement and authorized the Chair to sign it, DHCD will finalize the recording of the LAU application which will enable the 27 deed restricted units to be market for an affordable housing lottery and those 27 units will be placed on our Subsidized Housing Inventory (SHI) when they received their certificates of occupancy through the Building Department. Elevation Financial Group, LLC purchased the vacant, former skilled nursing and assisted living facility at 873 Harwich Road in the Fall of 2020. The property’s original Development of Regional Impact (DRI) from the Cape Cod Commission required 10% of the units to be affordable. Elevation, in response to the Town’s need and desire for affordable housing, made a commitment to designate 20% of the units as affordable and to work with the Town to place the affordable units on the DHCD Subsidized Housing Inventory (SHI). To redevelop the property into Serenity at Brewster, Elevation obtained a Use Variance from the Zoning Board of Appeals (ZBA), completed site plan review with the Planning Board, and received the necessary Town permitting. The building rehabilitation was separated into two phases and Elevation has been working Office of: Town Administrator Housing Coordinator with the Brewster Building Department throughout the redevelopment process. DHCD and the Town agreed to hold the fair housing lottery for the affordable units in Phase 2 of the renovations. Serenity at Brewster opened Phase 1, which included refurbished spacious interior and exterior common areas, on July 1, 2021. The Select Board toured the facility in June. As of September 1, 2021, all 40 studio units were leased, and one administrative unit was being used by staff. Elevation’s website, Serenity Apartments at Brewster (serenitybrewster.com), continues to receive strong interest in the property. The second phase, currently underway, involves the structural reconfiguration of the former skilled nursing home part of the building to create an additional 47 studio and 44 one-bedroom apartments. Elevation hopes to open Phase 2 by the summer of 2022. The ZBA Use Variance for the property includes that 20% of the units will be deed restricted as affordable housing units. The affordable units will be a mix of apartment types. The Housing Office currently has a list of people who have contacted us and are interested in the Serenity affordable housing lottery. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator; Griffin Ryder, DPW Director; Conor Kenny, Project Manager; Stephen Rhoads, VHB Project Manager RE: Summary of Feedback from Residents on Proposed Millstone Road Improvement Project & Town Responses DATE: April 20, 2022 The Millstone Road improvement project aims to improve the safety for all users of Millstone Road, enhance transportation connectivity, and upgrade drainage systems, all while maintaining the character of the road and eliminating the need for permanent easements on private property. The Town of Brewster held a fourth public forum on February 17, 2022, to give a status update on the Millstone Road improvement project and to provide residents with an opportunity to ask questions and make comments on the revised design. A public comment period followed until March 10, inviting residents to submit written input on the updated design. The overall response from residents to the latest design has been supportive. The Town received 37 written comments in favor of the project, 2 comments against, and 12 comments that were non-committal in terms of their support but offered specific suggestions. Overall, 73% of comments received were supportive of the project. The majority of the 51 residents who submitted comments also offered suggestions regarding certain design elements of the proposed project. In this document, we will highlight the key takeaways from public comment, many of which were also expressed at the public forum in February, as well as our collective responses to those comments. Curbing We received numerous comments expressing a preference for granite curbing over asphalt. 10% of all residents who emailed the Town mentioned a desire for granite curbing. The Town is inclined to use granite curbing over asphalt since it is more durable than other options. Where the roadway is adjacent to the sidewalk, a vertical separation is required, which can be accomplished with either granite or bituminous (asphalt) vertical curbing. It should be noted that vertical bituminous curbing is much different than Cape Cod berm. Although there is a relatively small cost increase if we were to install granite curbing, we concur with residents that it is a preferable option. Based on the Town’s significant financial investment in this project if we do move forward, we see value in maximizing that investment using materials that will be more durable and have a longer useful life. Office of: Select Board Town Administrator Below is a graphic representation of the different curbing options: 1.Vertical granite curb in the foreground transitioning to chamfered concrete curb at the COA. For durability, the Town prefers to use a vertical granite chamfered curb. 2.Bituminous curbing adjacent to sidewalk at Brewster Road. Vertical granite provides greater durability over time. 3.Route 6A Cape Cod Berm at the COA. Speeding By far the most common comment submitted by residents pertained to concerns about speeding on Millstone Road. 35% of all comments referenced the persistence of cars breaking the current speed limit of 35mph and asked if the Town could find specific ways of deterring cars from doing this. Officers currently traverse Millstone Road multiple times a day and operate their cruiser radar unit which measures the speed of vehicles that are approaching them and travelling away from them in the opposite direction. The Town has placed a speed calming device (radar sign) at the northern end of Millstone Road to provide additional notice to drivers. A review of data from Brewster Police speed monitoring devices over the past few years actually shows that this stretch of roadway has a relatively low priority for enforcement, with the last speed survey showing the 85th percentile to be 37 mph, and a majority of drivers to be at or below the speed limit. However, Brewster Police continue to provide a police presence and traffic enforcement on Millstone Road, issuing approximately 50 citations in the past year for violations. In response to resident concerns, the Town supports deploying portable speed radar displays at multiple points along the road to encourage road users to lower their speed. The Town is also in the process of working with the Cape Cod Commission to potentially conduct an additional independent speed study in order to compare results. It is worth noting that although MGL Chapter 90 Section 17 typically allows for municipalities to establish speed limits of 25 mph on thickly settled roadways in the interests of public safety, Millstone Road has a special speed regulation adopted in 1975 (No. 1083) that supersedes this law and cannot be rescinded except by the state. The Town wrote to MassDOT in 2020 requesting a change in the speed limit to 30 mph based on the standard definition of “thickly settled”. MassDOT responded that they would not consider conducting a review until after the completion of the road improvement project. Travel Shoulder We heard from a number of residents who favored both a wider shoulder and a bike lane. 14% of comments received mentioned the currently proposed width of the shoulder and the lack of a bike lane as a concern. The Town could either keep the newly proposed 1 foot shoulder or compromise with a 1.5 foot shoulder instead. Town staff feel that returning to the original project design of a 2 foot shoulder would not be an appropriate response to the comments we initially received – many Millstone Road residents felt this was too wide, and the reduction in size was in response to residents who were unhappy with the overall footprint of the initial design. If the Board were to support a 1.5 foot shoulder, Town staff would work with the engineer to ensure that this change would not lead to the need for any permanent easements on private property. Truck Ban The Town received a small number of comments (6% of all comments received), asking if it was possible to ban trucks from Millstone Road. While we appreciate resident concerns regarding the use of heavy commercial vehicles on Millstone Road, communities require state approval for the majority of traffic issues affecting local roadways. Brewster does not have the jurisdiction to exclude heavy commercial vehicles from Millstone Road without proving to the state that the road is not suitable for such traffic. Banning trucks would also have an unintended negative consequence on residents since all construction and delivery trucks would then not be able to access residents living on or off of Millstone Road. Drainage We have also received and reviewed comments on the drainage design: Regarding the layout of the drainage, the catch basin structures have been cited in coordination with the existing utilities (water and gas). In many cases there are conflicts with existing utility lines at the proposed edge of roadway which means the catch basins cannot be placed directly on the gutter line. This will be evaluated during construction for opportunities to place more of the catch basins on the gutter line depending on the field location of the utilities, which would be explored by the contractor. Regarding impacts of the underground drainage system on areas outside the roadway, the project redesign will aim to shift as much of the drainage as possible under the sidewalk and roadway. As with the catch basin layout, this will be subject to fitting everything around existing utilities. There are existing drainage patterns along the roadway today that will be corrected with the reconstruction of the road introducing a more consistent road surface. This will address any existing locations of sunken structures that stormwater is bypassing. The drainage system is designed to accommodate the addition of a 5-foot sidewalk. Rail Tail Crossing One of the main objectives of the project is to improve the safety of the Rail Trail crossing. To accomplish this, the Town proposes to upgrade the approach to the Rail Trail crossing from each direction and re-stripe a wide crosswalk on the road. The updated Rail Trail design will include a traversable center median island and a widened rail trail pavement section at the intersection in addition to updated striping on the trail itself. The striping and median island treatment is intended to give a clearer visual cue that the path user is approaching a major intersection. The road will also retain the flashing beacons that the Town installed to alert road users to a bicyclist or pedestrian’s presence at the crosswalk. To the greatest extent possible, we will seek to improve sightlines as well. In general, the Town will look to implement the best practices in Rail Trail crossing design recently identified by the Cape Cod Commission. Property Specific Inquiries Finally, many comments (27% of all comments received) pertained to how this project will impact residents’ properties. For questions related to individual properties, we continue to encourage residents to contact our Public Works Director, Griffin Ryder, at gryder@brewster- ma.gov. Griffin will meet with residents by request, as he has done for the last couple months, to discuss project impacts as it relates to their property. Written feedback from these site visits will be used to inform the final revised design process. Many of these comments also referenced a desire to maintain the current character of Millstone as a “scenic road”. A key goal of the project is maintaining the existing character of Millstone while making improvements to the safety, accessibility, drainage, and interconnectivity of the road. Accordingly, the new design provides for minimal changes to the existing road geometry and has eliminated the need for any new permanent easements on private residential property. At the same time, we have tried to minimize tree removal and landscaping impacts as much as possible in our revised design. We hope that this synopsis will help inform your decision making regarding next steps for this project at your April 25 meeting. 1 Public Forum: Update on Proposed Millstone Road Improvements Town of Brewster February 17, 2022 2 Forum Purpose Provide information about: Project history Project goals Updated design elements Next steps Feedback 3 Project History Then... Millstone Road was originally built in the 1700s First formally laid out as a road by Town Meeting in 1847 Only 1 house south of 140 Millstone Road (seasonal cottages) as of 1961 – no subdivisions Brewster Town Meeting approved a 50-foot public way in 1963 Now... Approximately 25 percent of Brewster residents live on or adjacent to Millstone Road Currently averages 3800 vehicles/day - arterial road connecting Routes 6A & 137 and surrounding neighborhoods Greater interest in designing transportation infrastructure to be safe for all users – vehicles, bikers, and walkers 4 Project History $10M road bond approved by Town Meeting in 2015 Improvements to Snow Road & Underpass Road completed in 2017 Town engaged VHB as design consultant in 2018 Town held 3 public forums August 2018 – existing conditions survey & project kick-off September 2019 – conceptual/25% design November 2020 – 75% design Project temporarily suspended in April 2021 Resident feedback Change in DPW Director Town acquisition of Cape Cod Sea Camps Properties 5 Project Goals Provide ADA compliant sidewalk for entire length of road Improve safety of roadway for all users - Vehicles: selectively improve roadway geometry - Pedestrians & Bicyclists: add sidewalk Provide better interconnections with existing transportation network & improve access to Town amenities Improve drainage systems and stormwater treatment Eliminate need for permanent easements on residential property Maintain character of scenic road Accessibility Improve safety Connectivity Maintain character Improve drainage Eliminate easements 6 Consistency with Community's Strategic Planning Goals “Provide services and infrastructure for an age friendly community…” (Brewster Vision Plan) “Identify opportunities to connect existing open space resources with new resources created from….open space acquisitions.” (Open Space & Recreation Plan) “Increase bike access to key destinations in Brewster” (Brewster Bikeways Committee Strategy) “Enhance bike safety ”(Brewster Bikeways Committee Strategy) “Developing a connected, integrated network that serves all users” (Select Board Complete Streets Policy) “Preserve and enhance scenic, aesthetic, historical and environmental resources while improving safety, mobility and infrastructure conditions” (Select Board Complete Streets Policy) 7 Connectivity Project would improve connectivity to many popular amenities around Town Cape Cod Rail Trail Nickerson State Park Route 6A Bay beaches Schools Brewster Whitecaps Millstone neighborhoods Local businesses Cape Cod Sea Camps 8 Town and Regional Connectivity 9 Town completed its acquisition of two former Cape Cod Sea Camps properties in November 2021 3057 Main Street (Route 6A) - 55 acres on Cape Cod Bay 500 W.H. Besse Cartway (Route 137) - 66 acres on Long Pond Current site amenities at Pond include: 1200 feet of pond frontage Informal trail network in wooded upland Possible future uses include: Beach (resident only?) Sailing, kayaking, etc Partnership with Brewster Conservation Trust to preserve land & develop trails (linking to adjacent Robinson property) Partnership with Massachusetts Audubon Society for programming Appropriately scaled community housing Cape Cod Sea Camps Properties 10 Current site amenities at Bay include: 800' of beach frontage ( plus 650' more at Spruce Hill) Boathouse Outdoor swimming pool & pavilion Arts center & outdoor theaters Basketball courts, tennis courts, and athletic fields Possible future amenities include: Beach (resident only?) Community Center Expanded recreation facilities Open space & passive recreation Nature-based educational programming Boat moorings Millstone Road provides critical connections to both properties Cape Cod Sea Camps Properties 11 Initial Design November 2020 design included: Two-foot shoulders Eleven-foot travel lanes Continuous five-foot sidewalk separated from the road by a green strip where possible Realignment of the roadway at Agassiz Road Ten permanent easements required Installation of additional stormwater infrastructure 12 Updated Design Current design includes: One-foot shoulders Eleven-foot travel lanes Continuous five-foot sidewalk separated from the road by a green strip where possible Follow existing road footprint as much as possible Removal of the straightening at Agassiz Road Elimination of all private residential permanent easements Minimize tree removal Installation of additional stormwater infrastructure 13 Updated Plan – Route 6A & Rail Trail 14 Simulation – Rail Trail Crossing Looking North (To Route 6A) 15 Updated Plan – King Philip Road 16 Simulation – King Philip Road Looking South (To Route 137) 17 Updated Plan – Fern Lane 18 Simulation – Fern Lane Looking North (To Route 6A) 19 Updated Plan – Agassiz/Cliff Pond Road 20 Simulation – Agassiz/Cliff Pond Road Looking South (To Route 137) 21 Simulation – Baron’s Way Looking North (To Route 6A) 22 Simulation – Russell’s Path Looking North (To Route 6A) 23 Updated Plan – Route 137 24 Next Steps SPRING 2022MARCH 2022FEBRUARY 2022 4TH PUBLIC FORUM DEADLINE FOR PUBLIC COMMENT SELECT BOARD VOTES ON PROJECT NEXT STEPS 25 Credit: Town of Brewster The Town of Brewster thanks you for taking part in this public forum – use a nice photo of Millstone here. Thank You Follow project updates at: www.brewster-ma.gov/millstone-road-improvement-project Send comments by March 3, 2022, to: millstoneroad@brewster-ma.gov For questions related to individual properties contact: Griffin Ryder, DPW Director gryder@brewster-ma.gov 508-896-3212 26 Questions & Answers Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Public Comments Received to millstoneroad@brewster-ma.gov From: Christopher Ellis < Date: 1/12/22 8:44 PM (GMT-05:00) To: Peter Lombardi <plombardi@brewster-ma.gov>, Emily Sumner <esumner@brewster-ma.gov>, Mary Chaffee <mchaffee@brewster-ma.gov> Subject: Re: Posts from Town of Brewster, Massachusetts for 01/12/2022 Good evening, I'm very glad to hear the conversation about the Millstone Road development is continuing! Unfortunately, my family and I will (hopefully, covid pending) be in Florida that week and will be at Disney that night so won't be able to participate. However, you can certainly count on a letter of support when the time comes! Good luck with the forum, and keep up the good work! Best, - Chris ------------------------------------------------------------------------------------------------------------------------------------------ From: Dave Villandry > Sent: Wednesday, February 16, 2022 12:39 PM To: Kari Hoffmann <khoffmann@brewster-ma.gov> Subject: Millstone Rd. Dear Kari Hoffman, Thank you for the opportunity to provide input regarding the reconstruction of Millstone Rd. in Brewster. My wife Cheryl and I travel this road a minimum of 4 days a week. In our travels over the years we have encountered some of the most dangerous situations with numerous near accidents on MIllstone Rd. I will list these to provide brevity along with suggestions for improvements. 1. Cars/trucks travelling from the opposite direction have crossed the center line and are coming directly at our vehicle causing us to swerve or brake. This is common for Office of: Select Board Town Administrator the full length of the road, but much worse from Agassiz Rd. north to Rt.6A. Distracted driving on Millstone is prevalent. 2. As a result we reduce our speed to 30 MPH and continuously keep an eye on the other side of the road watching for crossovers. We feel the speed limit should be reduced to a max of 35 but should be 30 MPH from Agassiz Rd. to Blueberry Pond Rd. and then drop to 25 MPH to the Bike Path Crossing and to Rt. 6A. Solar speed signs would also be a good reminder for drivers. 3. The road has many curves and hills and there are lots of people walking or biking along the road and suddenly you are upon these people without warning. I personally came upon an elderly woman who was walking on the grass hill along the road and she slipped down onto the road. Fortunately I was going slow enough to be able to stop. 4. Drivers coming from the opposite direction who need to pass a pedestrian or bicyclist do so on a curve or hill and have been directly in our lane of travel. Somehow they forget that very important rule of not passing on a hill or curve. I guess they're more concerned about pedestrians or bicyclists rather than the curve or the hill they are on. So there should be NO PASSING signs on the hills and curves. There also should be double painted, center lines the whole length of Millstone. 5. The new sidewalks should be a minimum of 48" wide so people can walk side by side. 6. Bike lanes must be on both sides of the road. People and bikes cannot be on the same sidewalk unless it's as wide as the bike trail. 7. Bike Lane crossing lights don't always work. It also has a lot of false alarms. Bicyclists on the bike trail, many times, don't stop as they should at Millstone crossing. I encountered a young man at dusk blow through the crossing causing me to emergency brake to avoid hitting them. 8. The curves and hills need to be eliminated as much as possible. 9. Rhododendrons, evergreens, fencing, trees, bushes should be moved back onto properties or eliminated as per owner's wishes. 10. Wherever possible Leland Cypress trees or other greenery should be planted along the road. Cheryl and I are both very much in favor of the reconstruction of Millstone Rd. for the safety of pedestrians, bicyclists and drivers and hope all the suggestions above can be used to make it a safe roadway. Thank you for your hard work, not only on this project, but the many things you do to make Brewster a wonderful place to live. David J. Villandry and Cheryl A. Villandry 50 Flying Mist Lane Brewster, MA ------------------------------------------------------------------------------------------------------------------------------------------ Jayne Wood t> Thank you for your efforts around Millstone Road improvements - presentation very helpful and I am supportive of current plan, but do have a few thoughts… Appreciate if you could explore some form of traffic control at intersection of Millstone and 6A. Especially with Cape Cod Sea Camp activity, that intersection is likely to become even more difficult to maneuver - and especially challenging for local neighbors just trying to get out for daily activities. A traffic light, perhaps…??? At the new crosswalk at intersection of Millstone and 6A, hoping there will be lights/alerts similar to those at bike path. I walk regularly from bike trail to beach, crossing at crosswalk at Linnell, and it is DANGEROUS!!! Most cars do not stop for pedestrians at crosswalk - very challenging. Expect there will be extensive activity at the Millstone/6A crosswalk - and substantially more traffic after Millstone improvements. Anything that can be done to enhance safety would be much appreciated. A traffic light, as requested above, could serve this purpose. Lastly - and the horse may be already out of the barn on this - very much in favor of granite curbs! Thanks, again, for your time and attention to the Millstone project! Jayne Wood 133 Anawan Road, Brewster Sent from my iPhone ------------------------------------------------------------------------------------------------------------------------------------------ Bob Cortez < > First I want to thank you for taking some of my comments on the zoom meeting. The presentation given by Griffen was very clear and easy to understand. Some of my questions were not answered. 1) after all the road work, would the road have to be reworked for future sewers (which are coming) or can some Of the sewer prep be done at the same time as the modifying of Millstone. 2) have traffic lights been considered for both 6A and 137. It seems to me that with some much traffic at this time, and with future development of low cost housing (any where from 48 to 96 new citizens with cars) that it might be a good idea to consider raising the bike trail to pass over Millstone as has been done in other towns so there is no inter action with automobiles. I am also in favor with heavy trucks being banned from Millstone entirely. Thank you for consideration. Sincerely, Bob Cortez, 187 Captains Village Lane, Brewster, Ma. ------------------------------------------------------------------------------------------------------------------------------------------ Morgan Kerridge > Sent from Mail for Windows Hi, we are seasonal residents and we have owned our home at 170 Joe Long Road since 2015. We drive on Millstone several times a day. We are members at Ocean Edge and my husband tried to ride his bike down Millstone to get to Ocean Edge exactly one time before we concluded that he was unlikely to live very long if he continued to do that. We listened to the presentation last night and we were thrilled with the plans. I just wanted to send a quick note to say thank you and keep up the good work! I didn’t catch the expected timeframe to completion of the project, or when it is expected to start. If you get a chance to reply and let me know that, I would much appreciate it, but that is not urgent. We were also really excited to hear about the plans for the main CCSC property. Our daughter went to camp there for three years and would’ve gone until she aged out, so we were very sad they closed, but it sounds like it’s going to be a real win for us and all of Brewster in the future! Thanks for all of your hard work! Morgan Kerridge Sent from my iPad ------------------------------------------------------------------------------------------------------------------------------------------ Louise Vivona-Miller < > You should go ahead with it. I have ridden my bike down this road and sidewalks would make it much, much safer. I am sorry you had to eliminate some of the green buffer but I feel it was a good compromise. Louise Vivona-Miller 76 Vesper Pond Drive, Brewster ------------------------------------------------------------------------------------------------------------------------------------------ The Town has been extraordinarily accommodating to the few Millstone Road home owners who objected to the updated road. The road originally was for walkers and horses. Later, macadam allowed the small number of car to use it without being trapped in mud. The new plan supports the increased number of cars and some walkers. I hope that the next improvement, in a few decades, will let bicyclists ride safely. That would be real improvement. Beth Finch ------------------------------------------------------------------------------------------------------------------------------------------ David Peterson < > I Just wanted to thank the town for providing plenty of opportunities for community engagement and the ability to propose compromises. Having watched Millstone Road evolve from a small country road to a suburban thoroughfare, there should be no criticism for trying to address the safety and needs of the entire town with this project. I think the scaled down version presented is much more palatable than the original proposal that involved a number of land taking requirements. Keeping the land taking to a minimum and keeping the overall layout closer to the town bounds is more preferable. A sidewalk and a bike lane are important considerations and would seem to be supported by the vast majority of town, so let’s move ahead. Perhaps starting with input from the neighbors prior to the plan being unveiled may have saved a few years of vitriol. Then again, Brewster folks can become entrenched when it comes to change so this is probably inevitable moving forward. Well done and let’s be sure to address the scheduling of work around the busy needs of those living on that important cross road. Sincerely, Dave Peterson ...............¿<º))))>< PO Box 38 Brewster MA 02631 ------------------------------------------------------------------------------------------------------------------------------------------ Elaine Masterson > I live on Great Fields Road in Brewster. Although this is not near my home, I am in favor of this new plan. We like to ride our bikes and walk as much as possible so we are encouraged by the addition of sidewalks to make it safe and we hope Brewster continues to make improvements so the town itself becomes easier to walk and bike. Thank you for all your hard work in revising a plan and I hope this gets approved and completed. Elaine Masterson ------------------------------------------------------------------------------------------------------------------------------------------ Dear Selectboard, My husband and live on King Phillip Road and we both vehemently oppose any changes to Millstone Road. The new design is extremely ugly and would completely change the historic look of a road we travel on every single day. Please vote to just leave it alone. The new sidewalk that was built on Main Street rarely sees any foot or bike traffic. We consider than an unnecessary expense that was a huge mistake. Please don’t make another one. Sincerely, Laurie and Steve Higgins ------------------------------------------------------------------------------------------------------------------------------------------ Thank you for the excellent presentation. My house is one house away from Millstone and Lund Farm, and I can see both from my living room and from my bedroom. I walk Millstone daily and am very happy with the current plan. I do however feel that more conversation needs to be had around speeding. I agree with everyone, speeding is the biggest problem for our immediate area. Drivers far surpass the speed limit on 6A and Millstone, often 50mph or more, and I see little enforcement on 6A and none on Millstone. Could serious consideration be given to speed “bumps,” such as those seen on 6A in Barnstable village, for parts of the road? at least for the intended crosswalks, bike crossing, and at 6A. Failing that, 4way stop signs perhaps? A HUGE NO to traffic lights at 6A or anywhere on Millstone. Studies show stop signs and rotaries work far better (and are better for the environment) as they keep traffic moving, and moving more slowly, which would be hugely beneficial. Hearing comments suggesting further increases to the shoulder and the use of granite: I’m against those suggestions. No to a 2’ shoulder and no to granite. Cyclists who ride on the road need to be educated to share the sidewalk (which is allowed in Brewster - a fact that may not be obvious to everyone and perhaps requires education?). Finally, I would not want to see flashing lights at the intended crosswalk at Lund Farm. I am light sensitive and would find this most disturbing. Thank you again for all the hard work by many - and for giving us the opportunity to speak. Very much appreciated. Irene Szturo 58 Howland Circle -- Irene ------------------------------------------------------------------------------------------------------------------------------------------ Edward Terrenzi My name is Ed Terrenzi. My wife, Terry, and I own a home on Captains Village Lane off of Millstone Road. We are seasonal residents, spending 5 1/2 months a year in Brewster. We have been doing this for 21 years, since retirement. I have owned a home in Brewster since 1985. My 1st home in Brewster was on Henry’s Road off of the north end of Millstone Road, so I am very familiar with Brewster and Millstone Road in particular. I am on this road every day during the 5 1/2 months we are in Brewster, either in a car, on a bicycle or walking. I am very much in favor of the Millstone Road project and I think the select board, the town administrator, the director of the DPW and the consultants have done a great job putting together the current proposal and design of Millstone Road. I recognize the challenge of accommodating the desires of the direct abutters on Millstone and meeting the short and long term goals of this very important and significant project. However, I have concerns that the concessions made in the current proposed design go too far and compromise the most important goals of the project. Specifically, I believe the following two areas of the design proposal need rethinking. 1. Maintaining the current road geometry in the area of Agassiz road I think this is a major flaw in the proposed design. The number one stated goal and priority for this project is the safety of the roadway for all users. The road curvature at Agassiz is, and will continue to be, the most hazardous stretch of Millstone. I can’t count the number of times when driving this stretch I have encountered a car coming from the opposite direction drifting into my lane, particularly in the summer when a lot of visitors unfamiliar with Millstone are traveling on the road. I believe this will only get worse when the road is redone and I would bet people will be driving at higher speeds on the new road. The section around Agassiz needs to be straightened as much as possible to give good sight lines and reduce the risk of accidents. 2. The use of asphalt curbing I think the use of asphalt curbing in lieu of vertical granite curbing is a mistake and a compromise that is unnecessary. This compromise is in conflict with the safety goals of the project. It is much easier for a car to run up a curved asphalt curb onto a sidewalk than a vertical granite curb. In addition, the durability of an asphalt curb in New England is far inferior to granite curbing. I can just imagine what asphalt curbing would look like after a couple of New England winters— all torn up and crumbling due to plowing, extreme cold, water damage, etc. I would think this would be a constant maintenance issue for the town as well being an eyesore to the public. Thank you for considering my comments. Ed Terrenzi Sent from my iPad ------------------------------------------------------------------------------------------------------------------------------------------ matt marshall < > I am writing to voice my approval of this project. Thank you for the endless hours and work put into this project. My property is on Fern Lane where the new crosswalk will be. I absolutely love the design and the cross walk signals. I would highly recommend a street light being installed. The intersection is very dark and with the added crosswalk and new housing going in this would be a positive for safety. The entire project will not only make the road safer for all that use but will also clean up and make the road a lot more appealing in terms of looks. Matthew Marshall 15 Fern Lane. ------------------------------------------------------------------------------------------------------------------------------------------ galin skodrov < > Good morning, My name is Galin Shkodrov, owner of 1043 Millstone road , Brewster. I would like to express my support for the project! The project will benefit all residents of town of Brewster. We can have better drainage system, nice new road, and save sidewalks for our kids. I hope that together we can finish this long- awaited from the residents of town of Brewster project!!! Thank you for your hard work. Sent Sent from my iPhone ------------------------------------------------------------------------------------------------------------------------------------------ Amy Harbeck < > Hello, I support any improvements to be made on Millstone RD. to make it safer for pedestrians, bicyclists, and motorists. Linking key recreation areas is also a great idea. I feel the improvements will actually make properties along the road and the roads feeding into Millstone Rd more valuable. Thank you for your work on this! Kind Regards, Amy ------------------------------------------------------------------------------------------------------------------------------------------ Jonathan B. Thyng < > Thank you for last week’s public forum discussing current plans for Millstone Road. The presentation was excellent and I was thankful for the opportunity to hear the plan as well as the thoughts of other Brewster residents. As a cyclist I’d love to see slightly wider shoulders as narrow shoulders with a curb may make things somewhat more hazardous for cyclists who will, I believe, largely choose to ride on the road rather than on the sidewalks. I realize, however, the need to compromise. As an abutter to the project, I am in support of the overall plan. Thank you! Jon Thyng 19 Puritan Drive (on the corner of Millstone) ------------------------------------------------------------------------------------------------------------------------------------------ Tova Soyt < > I am pleased that the town is moving forward on the Millstone Road project. I understand that you made the changes you did to accommodate abutters. HOWEVER, I think it is a mistake to reduce the shoulders to one foot. Many bicyclists use this road, and I believe there will be more bikers once the two camp properties become available for recreational use. In addition, in the summer, many young people use Millstone to bike to their jobs. If a bicyclist has no room on the road and is expected to use the sidewalk, this can be problematic, as it is unlikely that a bicyclist will use the sidewalk if there are pedestrians using the sidewalk as well. You can't safely pass a pedestrian on a 5-foot sidewalk. Not including an adequate bike lane in this project is a tremendous missed opportunity that I think the town will regret in the future. I urge you to reconsider this aspect of the design and widen the road to include access for bikers. Thank you, Tova Soyt 91 Carlton Circle, Brewster ------------------------------------------------------------------------------------------------------------------------------------------ Samuel Southworth < > To Whom It May Concern, First I would like to say that both my husband and I are looking forward to sidewalk on Millstone. Thank you for all your hard work. We did have some thoughts following the meeting and wanted to express them. We love the new design and found it much easier to visualize than in the past. We like that it would keep in line with a historic feel. That being said I was surprised when so many people were for granite curbing. We feel that a Cape Cod Berm is more in line with a small town feel. As regular pedestrians of 6A, we much prefer walking on the section with a berm vs. granite curbing. It can be frightening at times walking in front of the Sea Camps with speeding cars. It often feels as if the tires are going to hit the curb or worse skip the curb completely. Since Millstone will not be widened as much we feel that this could be an issue both for drivers and pedestrians. in addition, we were worried when hearing about raising property values with the sidewalks. As you know in the past couple of years property values have skyrocketed and Cape Cod has a dwindling work force. Raising them any higher will only worsen the problem. Our other concern is the bike bath. It is understandable that the town wants all bike path crossings to be uniform, but the Millstone crossing is different. Underpass and Route 137 are open enough that both drivers and pedestrians can make visual contact. That is not possible on Millstone. Bikers do not stop and the blinking light only empowers them to be reckless. I do like how large the new signs are but they are still only used as a suggestion. Thank you, Melissa and Sam Southworth 3112 Main Street ------------------------------------------------------------------------------------------------------------------------------------------ Peter Horne < > Hello, I live at 1156 Millstone. We are for the project. We would like to have the granite curbing instead of the asphalt, except the areas where the curb is low, then asphalt would make sense. We appreciate all your hard work. We wanted wider sidewalks and bike lanes but don't see that happening now. Concerned about how wide a sidewalk would be when a mailbox is there? Thanks, Peter & Kathy Horne -- Sent from my Android phone with mail.com Mail. Please excuse my brevity. ------------------------------------------------------------------------------------------------------------------------------------------ Kathleen Lennox < > Good morning, I wanted to write in and thank everyone who has been involved in the Millstone Road project. I am very pleased with the results of all your research, planning, and hard work. I attended all of the public meetings and a few of the “off the books” Zoom meetings.The presentation at the February 17, 2022 meeting was professional and detailed. Kudos to Cindy Bingham for chairing the meeting. We purchased our home six years ago. Soon after I began working at Captain’s Golf Course and was talking to co workers about the lack of a sidewalk and bike lane on Millstone Road, especially as it was a feeder road onto the Rail Trail, many children lived on the road, and it was quite unsafe for biking or walking. Someone mentioned that I speak to Cindy Bingham, a select person, and a member at Captain’s. I did and she suggested I contact Pat Ellis, then head of the Brewster DPW. I called, mentioning how Underpass Road had just been repaved and a sidewalk put in place, and wondered if there were any similar plans for Millstone. He mentioned that there was soon to be a public meeting. Since then many events transpired and people went back to the drawing board, time and again, after listening to public comments and suggestions. I am happily in favor of this project and thank the Town Administrator, Peter Lombardi, Griffin Ryder, the Brewster DPW Director, who came here with a wealth of land development expertise and experience with road engineering projects on the Cape, and all the many other dedicated people who drove this project forward. Listening to comments at the February 17th meeting, I would agree with those concerned about the driving speeds of some motorists. I would suggest installing more of the radar speed displays, with at least, four added, two on one side heading toward Rte. 137 and two on the other, heading toward Rte. 6A. Again, thank you to all who helped to see this project to fruition, with a, hopefully, positive vote in the spring. Regards, Kathy Lennox 1124 Millstone Road Brewster, MA 0263 February 25, 2022 ------------------------------------------------------------------------------------------------------------------------------------------ Ellen C. < > As a resident of 140 Millstone, I appreciate the town putting in a sidewalk. It is unsafe to walk to the bike path, especially with a pet. I appreciate that the strip and sidewalk area was narrowed where some of our units are so close to the street. Well done and I look forward to being able to walk down that sidewalk one day, fingers crossed! Best, Ellen Curran Sent from my iPhone ------------------------------------------------------------------------------------------------------------------------------------------ From: JOY JOHNSON > Date: February 25, 2022 at 1:26:49 PM EST To: Griffin Ryder <gryder@brewster-ma.gov> Subject:Millstone Rd Project Mr. Ryder, I was pleased you seemed to understand my concern about the possibility of removing all the bushes in front of my house. This is my home and Mr. Ellis 2 years ago told me you would not take my bushes on March 9th 2020! I have lived here for over 25 years and they protect me from noise and exhaust. I find it unacceptable to live right here without that. This is my home. I love the Cape and I'm finding it harder to live with no control over what I can and can't do. I finally need to stand up for what I want. I'm 78 years old and can't find parking or a way to get to the beach in the summer. I can't walk my dog on the beach in the good weather even early in the am or in the evening and now you want to expose me to all that traffic speeding by my house No thank you. Please take us into consideration We had no intention of trying to make the Cape like everywhere else. We are unique. Thank you for your consideration. Joy Johnson ------------------------------------------------------------------------------------------------------------------------------------------ Dick Koch < The process for these improvements has been one of inclusiveness and listening to all stakeholders. The result to date has been worth the effort. This “Complete Streets” approach is to be applauded. This project will enhance the area to take Millstone from a motor vehicle only road to a road that all can use. We have seen the results of a similar approach to making 6A more accommodating to pedestrians and people on bikes. More people were seen walking and biking than prior to the improvements, and they are safer in these activities. I applaud all those involved and am sure that the new DPW Director will make sure that the results will be something we can all be proud of. Richard Koch Zona Drive Sent from my iPad ------------------------------------------------------------------------------------------------------------------------------------------ Albena Hristova <a > My name is Albena Hristova and I live at 1043 Millstone rd .I support the Millstone rd project and I believe that will benefit all the residents of Brewster . Thank you Sent from Yahoo Mail for iPhone ------------------------------------------------------------------------------------------------------------------------------------------ Julie eitelbach < > 544 MILLSTONE ROAD Julie Eitelbach Dear Select Board and Town Administration, I want to extend my thanks to the new DPW director Griffin Ryder and his foreman for taking the time this morning to meet with us to discuss my concerns regarding the Proposed Millstone Rd Project out in front of my property. I have the following concerns along with suggested modifications. -The proposed sidewalk that is to come around the back side of the large boulder in front of my property (to the left of my driveway, while sitting in my driveway) concerns me for my safety and the safety of the people on the sidewalk. The area between the edge of Millstone and the sidewalk is wider in this area than any other area. This is a “blind” corner already, looking to the left while trying to exit my driveway is completely blocked or obstructed by the “boulder”, luckily I have a large spot mirror that is mounted to a tree opposite my driveway to help aid my view. Vehicles approaching from the right, I literally roll down my windows, stop, and listen for vehicles approaching. Now with the proposed sidewalk there is going to be a larger area between the road and the sidewalk, kind of a "no mans land”, for me to navigate, and now have to watch for pedestrians and bicyclers on the proposed sidewalk along with oncoming traffic. -The Proposed sidewalk that is to come around the back side of the Boulder, this area of Millstone will have the most added “green space”. A major concern is for the safety of the people, namely children, who will find a need to use it like a jungle gym and climb the large boulder. Large boulders are pretty enticing to many individuals. This is very close to the edge of the road. I feel the town is opening themselves up for accidents to happen, falling off the rock, possibly touching the power lines that run right over the top with minimal clearance. Also with the proposed curves and elevation changes bicyclers could lose control and injure themselves by fall away from or into the boulder trying to avoid pedestrians. -The proposed sidewalk behind the boulder, at the location of the boulder, is directly across from Joe Long Rd. I feel this could potentially be a site for an accident. Reason being that there are proposed “cross walks” at Lund Farm Way and Fern Lane. Someone vacationing or not familiar with the area, wanting to get to Nickerson State Park, may find themselves on the wrong side of the road and at that point would take it upon themselves to cross Millstone at this location, probably the most dangerous areas for line of sight, because of the large boulder and the elevation changes on the approach from the southeast. Proposed Solutions: -Remove the large boulder to below grade and fill to provide the area for the sidewalk to stay close to the edge of the road along with opening up the line of sight for the sidewalk to anyone exiting or entering my driveway. This will also eliminate the chance of anyone climbing and hurting themselves on the boulder. -Add multiple “speed tables” to this area of Millstone Rd to slow traffic down to decrease the probability of an accident with the anticipated volume of pedestrians and bicyclers? -Eliminate this section of sidewalk that starts at Lund Farm Way and continues to Fern Lane on the even number side of the street entirely from the project. *This is the only section of Millstone Rd. project where there is a sidewalk on both sides of the roadway *The elimination of this section would definitely cut down on the construction costs. *Would definitely cut down or eliminate possible injuries or accidents with concerns to the large Boulder *Forces people to get over on the other side of the street in a safer location, on the outside of the curve, in order to access Nickerson State Park. Thank you for your time in listening to my concerns, my goal is to keep as many people as safe as possible while enjoying our beautiful town and the unique features that our town offers. Sincerely, Julie Eitelbach 544 Millstone Rd Brewster ------------------------------------------------------------------------------------------------------------------------------------------ Lisa Magelaner < > I have spoken with an engineer who looked at the plans for drainage in front of my house. In the plan it says remove hedge, this is not a hedge they are 15 white pine 14 to 15 ft tall. The engineer said that my trees could be spared if you shift and or reduce the footprint of the underground leaching area being used for run off. I spoke with Mr Ryder and he believes there is something that can be done to save my trees. Feel free to contact me on this matter at . Lisa Magelaner Sent from my iPhone ------------------------------------------------------------------------------------------------------------------------------------------ Briana Kane > Dear Brewster Select Board— I am writing in support of the Millstone Road Project. The town has done an excellent job keeping residents informed and I was able to participate in the public forums and have my questions about the project addressed. As a homeowner living directly on Millstone Road, I believe that connecting Millstone Road to 6A will allow residents and visitors additional ways to visit Brewster's unique Main Street, the newly acquired Sea Camp property and support its local economy. I ask the Select Board to please move this project forward. Best, Briana C. Kane 436 Millstone Road ------------------------------------------------------------------------------------------------------------------------------------------ Plansky, Paul < > Dear Brewster Select Board, Thank you for hosting the forum on February 17th. I am writing in support of the Millstone Road Project. I think this project would benefit the residents and visitors of Brewster by providing safe direct access to retail and recreation opportunities. Please move this project to its construction phase. Sincerely, Paul Plansky Millstone Road resident Sent from my iPhone ------------------------------------------------------------------------------------------------------------------------------------------ karen thurber < > My husband and I have owned our home on Millstone Rd. for 21 years. Many changes have occurred including ever increasing heavy contractor traffic and increasing use of the road for walking and biking. We are a popular town for visitors and this brings more traffic. So we are totally in agreement with your plans for our road. The traffic lanes need to be wide enough for safe flow. The bike lanes need to give safe passage. And sidewalks are vital for safe walking for individuals, families, and for handicapped individuals such as myself. I have had to travel to Drummer Boy Park or Nickerson to ambulate safely with my cane to maintain strength and rehab, I would love to walk from my home to a sidewalk outside and walk every day. So we both say yes to your plans and only hope it comes quickly. Thank you for all the hard work and patience. Sincerely Karen and George Thurber, 1010 Millstone Rd. Sent from Mail for Windows ------------------------------------------------------------------------------------------------------------------------------------------ William Brown > My wife and I were happy to see that the improvements to Millstone Road were moving forward. We thank you and appreciate the effort you’ve made for the residents of Brewster. However, we would be remiss in not expressing our disappointment in the changes to the scope of the project. The October 3, 2019 community meeting gave us all a chance to see and comment on the scope of this work, as did the November 2020 forum. We were disappointed that planners had to capitulate to a group of citizens pushing the narrative that the proposed improvements would destroy the quaint rural nature of Millstone Road. Improving sight lines and providing access to walkers and cyclists is in the best interests of ALL Brewster residents. Unfortunately, the proposed new scope fails to adequately address these needs. We live on a side street with a poor view of southbound traffic. Pulling out onto Millstone Road is a crap shoot, even in the winter when foliage is off the trees and bushes blocking the view. Yes, speeding is an issue but improving sight lines is a must. Please stop referring to a 1ft section of pavement to the right of the white line as a shoulder. It is not an adequate shoulder and it doesn’t approach being a bike lane. Diverting bikes to the sidewalk does a disservice to both walkers and cyclists. The originally proposed 2ft shoulder was nothing more than a token gesture; but, something is always better than nothing. Eliminating the grass strip between the road and sidewalk on most sections ruins the aesthetic and places walkers unsafely close to traffic. From the comments made during the recent forum I would guess that a lot of discussion will be centered on the curbing. Some people have legitimate concerns about the scope of the improvements, especially those concerned about losing frontage. Doing what is right for all citizens is a tough line to walk; maybe a town wide referendum is needed. Millstone Road’s existence as a “shortcut” from 137 to 6A and the speeding cement and dump trucks destroys the notion of a “quaint rural” road. Keeping the road as currently configured is certainly not “saving Millstone Road”. Thank you for yet another opportunity to comment on the Millstone Road project. Bill and Cathy Brown 19 Cricket Ln Get Outlook for iOS ------------------------------------------------------------------------------------------------------------------------------------------ William J. Leppert <w > Dear Members of the Select Board, We are writing to confirm and endorse the planned improvements to Millstone Road as laid out and defined in the February 18th status update meeting. Being residents and living right on Millstone Road, we have seen how unsafe and dangerous the road has become. It is almost impossible to walk the road as it currently is, as it is way too dangerous and a hazard. We have our grandchildren with us during the summer and throughout the year on weekends and holidays, and there is no place for walking or riding bikes, without going to the bike trail. Luckily, we don’t live too far from it, but it sure would be nice to be able to walk or ride a bike to it. Now also with the Town’s acquisition of the Sea Camps, it is even more important to make Millstone more safe, being it is a main artery to the Bay Camp property. I had previously sent an email when this was first proposed supporting it then. At that time I had indicated that we have a large frontage on Millstone Road and our house is setback quite a bit from the road. I had offered to have the Town utilize much of that land, if possible, to negate any negative impact it may have on my neighbors. I want you to know that that offer still stands. We both strongly feel this important improvement is so vitally necessary for our community and Town. We are anxious and hope to have the project started as soon as possible. Respectfully Submitted, William J & Mary Ellen Leppert 389 Millstone Road Brewster, MA 02631 ------------------------------------------------------------------------------------------------------------------------------------------ Brian Murphy < > My name is Brian Murphy and my wife Donna and I live at 611 Millstone Road. Based on the most recent presentation of the Millstone Rd. project we still have some concerns. Based on the first design plan and the stakes that were put in front of our property we have been worried that there would be several trees removed. We met with Griffin Ryder who was very responsive to our concerns. We told him we feel it is important to us and the character of Millstone Rd. to maintain the trees wherever possible on the road. We also asked him if the design for the stormwater collection tank in front of our lot could be placed under the sidewalk so that it would not require further disturbance to the property. We also discussed the fact that because the property on each side of us will most likely not be conducive to having a grass strip between the sidewalk and the road it would probably not make much sense to have a grass strip in front of just one house, ours. We additionally asked Mr. Ryder to add a driveway apron to our property so we can access the higher portion of the lot and he agreed that should not be a problem. We also have two other general concerns regarding the project. First, we feel that the proposed crosswalk at Fern Ln. is not a very good location based on the limited sight lines in each direction between Cliff Pond Rd. and Lund Farm Rd. and that perhaps the proposed crosswalk at Lund Farm would be adequate. The other concern is with the speed that traffic travels on Millstone Rd. We feel that an electronic speed indicator sign should be placed near Moss Ln. where the speed limit drops to 35 MPH all the way to Rt 6A. We think most residents on the road feel the speeding on Millstone is a problem. Once again, we feel our visit with Griffin Ryder was very productive and that the overall project is good for Millstone Rd and the entire town. Thank You, Brian & Donna Murphy 611 Millstone Rd ------------------------------------------------------------------------------------------------------------------------------------------ Dave Villandry <d To all personnel who were involved in the Millstone Project, I want to thank everyone who in some form or fashion was involved in the Millstone project. I live at 50 Flying Mist Lane and have been driving that road many times each week for the past 36 years. In my opinion it is one of the most dangerous roads in our town. I am very pleased overall with the work that is being proposed. I do however have one very large concern regarding the curve at Agassiz St. and Cliff Pond Rd. Travelling along south toward 137 at that curve I have encountered numerous times vehicles cutting the corner and being on the other side of the double line. There was a severe accident where a car went off the road hitting a tree head on just past the Cliff Pond Rd. entrance a year or so ago. People can't seem to navigate that curve safely, especially coming north. There is also a school bus stop at Cliff Pond Rd. with young children standing close to that curve. I'm told the neighbors in that area did not want to lose a copse of oak trees along the Agassiz Rd. side so the curve was not removed. I propose that those trees be removed and the curve straightened to make it a safer section of roadway. Leyland Cypress evergreens, which are a beautiful, fast growing (3 ft. year), trees can be planted along the side of that road at that corner. If that was my house I would welcome the privacy and less maintenance the Leyland Cypress trees provide. The oak trees are messy and do not provide privacy to the owners of that property. So in conclusion, I am very happy the Millstone Project is coming to fruition. I would ask those involved with this project that they please consider straightening the curve and planting Leyland Cypress along that neighbors boundary. Thank you. Sincerely, David J. Villandry 50 Flying Mist Lane. ------------------------------------------------------------------------------------------------------------------------------------------ Joe Rego < As a resident who has lived for 30+ years at 30 Old Meadow Road just a couple of houses off Millstone, we commend you for addressing the safety issues related to Millstone Road. Millstone Road, as it is presently configured, is a safety concern for pedestrians, whether on foot or on bicycle. We were so concerned raising 3 children that we never allowed them to use Millstone Road to access the park or friends that lived on other streets off Millstone. We were pleased with the original design, but understand the compromises that needed to address the concerns of some residents. We agree with your designer that in the latest design, at a minimum, vertical berms are necessary for sidewalk safety wherever there are curves in the road. Our preference for these berms would be granite for their durability and reduced maintenance cost for the life of the road. Thank you for holding so many forums, allowing us to give input into the project. We whole heartedly support this project as it was presented in the last forum. Denise & Joe Rego ------------------------------------------------------------------------------------------------------------------------------------------ Amanda Bebrin <a Members of the Select Board and Town Administration, Thank you for the detailed presentation and beautiful project design, as shown on February 17th, 2022. I'm writing to express my support for the project, as presented! I know there were concerns that the previous design didn't 'fit' with the character of the town, but this design looks like it blends in nicely with the existing layout of the road. The fact that this design won't require individual easements is a huge plus -- but more than anything, I am excited about the sidewalks! Millstone Road as it is simply doesn't fit the needs of our residents. I'm an abutter, and I use the road both in my car, and on foot, with my dog. In both modes, I find the road to be dangerous and in less- than-ideal condition. As I said in my remarks on the 17th, the addition of a sidewalk to this important throughway will help property values. We've seen rapid acceleration of local values due to pandemic homebuyers, but sidewalks represent a durable, tangible amenity that will provide a long-term benefit to homeowners and the community at large. Buyers and tourists alike value 'walkability' in a location. I think for many people, being able to ditch the car and walk or cycle around town is a part of that often-cited "quintessential charm" of Cape Cod! We residents already know and love our many natural resources, like Nickerson State Park, the bike path, and the newly-acquired Sea Camps. Being able to reach those destinations without a vehicle is not only helpful in the fight against climate change, it's also a boon for personal health. The current effort of turning the 2018 Vision Plan into our Local Comprehensive Plan (LCP) is focused on what we want Brewster's future to look like, and this road project aligns very well. Making this road safer for vehicle and foot/cycle traffic supports the goals of the Infrastructure building block; access to Nickerson and the Cape Cod Bay supports the goals of both Open Space and Coastal Management building blocks; allowing employees and residents to move around town without needing a car supports the Local Economy and Housing building blocks.... Really, this project ties into each of our identified priority areas! Thank you again for the presentation. I am hoping this design is able to move forward as quickly as possible, so the Millstone-area residents and visitors are soon able to reap the myriad benefits of this renovation. Amanda Amanda Bebrin Realtor, ABR, CCRES breezyhomescapecod.com SUZANNE M MALO < > To Whom it may concern: I am a 40+ year resident of Brewster. In reviewing the video of the recent meeting on proposed improvements to Millstone Road, I saw that there is an intent to use vertical/rounded asphalt curbing where the sidewalk directly abuts the road surface. I encourage the town to use granite curb for edging in lieu of asphalt curb. The durability and safety aspects of vertical granite far outweigh that of asphalt curb. To view any number of area sites with asphalt curb will show how beaten and damaged it gets after seasons of plowing, for example. The color difference of granite vs asphalt also provides a visual edge to aid bikers, walkers and drivers that is otherwise not evident with black on black of paved road to asphalt curb. I am in favor of the project but request that the design be modified to include granite curb, where curbing is called for. Respectfully Submitted Brad Malo Ridgewood Drive Brewster ------------------------------------------------------------------------------------------------------------------------------------------ Dennis Hickey < > Hello, When will the public be provided the complete Millstone Road redevelopment plan? The most recent presentation failed to show the plan's entirety - instead of highlighting just a few intersections and areas. How can the select board - in good conscience - set a March 3rd deadline for public comment when the entirety of the revised plan has not been shared? My specific concern is for the area of Blueberry Pond Drive and Millstone (previously depicted as requiring eminent domain taking of private property and the removal of many mature trees at 288 Millstone). Additionally, I would like to know the retaining wall material and how far down side streets the repaving will go. Thanks, Dennis Hickey 9 Blueberry Pond Drive ------------------------------------------------------------------------------------------------------------------------------------------ The comments below this section were submitted in PDF format as attachments ------------------------------------------------------------------------------------------------------------------------------------------ March 2, 2022 Town of Brewster 2198 Main Street Brewster, MA 02631 To Whom it May Concern, I am sending this letter to express my full support for the upcoming planned Millstone Road Project. I have been a resident of Brewster for the past seven years, just off of Millstone. And I can honestly say that I spend more time on Millstone Road than most, and am in full favor of a sidewalk and improved safety conditions. I am the parent of 4-year-old and 7-year-old sons, and we are always looking to get out and explore and get fresh air. It is rare that a day or two goes by that we are not on or around Millstone Road. We take runs, walks and bike rides on Millstone to get to Nickerson and Route 6A. We’ve walked as a family to Cumby’s, Ocean Edge, Brewster Pizza (and hopefully soon the Sea Camps), taking Millstone both there and back. And with one son in Stony Brook and the other on the way next year, we are out standing on Millstone every morning and afternoon for school bus drop-off and pick-ups. One of our favorite hobbies in the nicer weather is to take a walk around our neighborhood after dinner, which involves two stints on Millstone. So we spend our fair share of time on the Road, and feel that it will greatly benefit us, and other families and individuals to have a sidewalk put in, and as many safety improvements that are possible! Currently, just getting from Pinewood Drive to Blueberry Pond on Millstone is less than a quarter of mile, but is extremely dangerous with the curves and no sidewalks, and I know that this is the case for other sections of the Road as well. Having this plan in place will be wonderful for the entire community to get out and safely travel on and around Millstone Road. It will serve to make a beautiful town even more appealing. And overall, we feel that it will go a long way to enhancing the sense of community in the Town of Brewster. This is the case before the addition of the new housing complex to be located off of Millstone, and the acquisition of the Sea Camps, so it only rings truer now! I am in full support of this project, and feel that it will do an amazing job to increase the safety, beauty, access to local businesses and community-minded nature of Brewster. I think this will be wonderful for the Town, and I am sure that I will be spending plenty of time on this new sidewalk. Again, I feel this is a wonderful idea, and I look forward to what is to come next. If you would like to contact me for more information, I have included my information below. Thank you very much, keep up the good work and good luck with this project. Sincerely, Christopher Ellis 29 Pinewood Drive, Brewster, MA 02631 March 6, 2022 Dear Members of the Brewster Select Board, writing about the Millstone Rd. improvement project. First like to thank you and everyone in the town administration who have worked so hard on the road improvement plans. We live in the neighborhood, at 101 Moss Ln, and will be very happy to see new safety measures on this road implemented, especially the 5-ft sidewalks. We realize e had to balance many concerns, preferences and interests of town residents and others who will use this road on a regular basis, especially those of us who live on or adjacent to Millstone Rd., and we o creating an open and transparent decision-making process and your efforts to find an equitable resolution to competing interests. When the plans to improve Millstone Rd. first came under discussion, dedicated bike lanes were an option, and we were disappointed when those were dropped from the plans but understood the reasons why. However, for the safety of bicyclists, pedestrians and motorists, we strongly urge you to increase the one foot shoulder on each side of the road to two feet, which we feel is the minimum needed to create some measure of safety for all. At the February 17, 2022 public forum, Mr. Lombardi stated that bicycle riders would be expected to use the sidewalks. While this may be the best option for children, we terest of either pedestrian or bicycle rider safety to have all of them sharing the sidewalk, and in practice many bike riders especially adults will likely ride in the street. Currently when we pass bike riders on Millstone Rd., we often have to move close to or sometimes over the median line to create enough distance between us. This can be quite hair-raising when cars are coming in the opposite direction. Further, we concession to those who objected to altering in any way what they consider a scenic country road, but which many of us view as an already heavily travelled arterial road that is headed for even greater use once the Sea Camps property is available for public use. We think it would be a real mistake and lost opportunity to not include a realistic shoulder on the road for bicyclists. not sure whether this would require going outside the in a few spots, necessitating some negotiated easements. Even if the shoulder can be two feet for much of the road, and one foot where needed, it would be an improvement. Other aspects have been changed to achieve a compromise, but wherever possible, we ask you to consider holding to the originally planned two foot shoulder on both sides, likely designed this way by VHB because of how much sense it makes from a design and safety point of view. Thank you for taking our views into consideration as you finalize the road improvement plans, and thank you for all the good work you do for our town and community. Best wishes, Kathy Rosenblum and Christopher Senie 101 Moss Ln, Brewster Millstone Project- questions/concerns —2 huge segments of Millstone are not in the presentation (N to S) Why?: -between King Philip and Joe Long Rd -between Fern to Barron’s —What’s the matter with walking/biking in Nickerson? Or on the Rail Trail? -maybe both of those should be made safer. I don’t walk there in the summer as the bikers in the tighty-wities never say anything before they whiz by. Maybe types of bikers should be looked at. They will be riding on Millstone Rd to avoid the pedestrians on the sidewalks. Kids on bikes will be riding on the sidewalks —No trucks is a good idea. Exceptions should be made for house moving trucks and school busses and maintenance trucks. Not Millstone as a drive-thru between 6A and 137 for trucks. —Granite curbs with sharp edges are death to all kinds of tires. I had to have four of my tires replaced after Underpass was !nished. Cape and Islands Tire told me I was one of FORTY who came to replace tires that week after Underpass was !nished. I make sure NOT to go West out of Cumberland Farms on the West exit because of the curb. —Too much added asphalt. Non-permeable. What about patterned block with grass growing thru holes for the sidewalks? Just mow it to maintain. May be more expensive to lay down but maintenance over log-run should be less. Wheel-chair accessible. Environmentally ok. —How many people were injured or died on Millstone in the past ten years? A !gure I have not yet seen. Many more people will walk/bike after the project is !nished. Speed limit MUST be lowered and enforced. (ps: even now few bikers STOP at Stop sign before crossing (they are supposed to walk) on the Rail Trail. Enforcement?) —How much will this cost Brewster taxpayers? —Anybody against the Plan on Zoom? Two RE brokers so far….con!ict of interest. Conlin? —What about future sewers? Tear up Millstone again? —Access to proposed new housing off Millstone (near Agassiz)? —Utility poles? They currently cross the road at least 5 times just from 6A to Lund Farm Way. ellen gleason Former owner on North Pond Drive. Now at Ocean Edge. February 26, 2022 Brewster Select Board Brewster Municipal Offices 2198 Main Street Brewster, MA 02631 Dear Brewster Select Board,                for the Millstone Road construction plans. I offer you the following feedback based on my engineering experience which consists of multiple land development projects with roadway design and a focus on drainage studies. My feedback covers two primary concerns: 1. Drainage design for this road, and all future road projects in Town. 2. Proposed work on private property. Item 1- Inspection of the rendered plan views incorporated into the recently released slide show reveals catch basins offset from the gutter line (behind the gutter line). I ask that you move all catch basins into the road so that their back edge aligns with the bottom of berm/curb. I understand that offsetting the catch basins has been a common practice in town, but my professional opinion is that this practice is one of the most common local reasons for drainage failures. You see the result of this practice locally during most every storm event (especially on 6A due to the curb behind them and on Millstone Road they appear to have sunk and shifted out of level- flooding neighboring properties). There are two revisions you can make that would assist with the increased runoff:  Move all proposed catch basins to the edge of pavement/ bottom of curb. Engineering guidance suggests cascade grates or grates with square perforations for safe bicycle travel over catch basins. Cascade grates are better for collecting water and avoiding clogs. Keeping the catch basins in the roadway where they will be cleared by plows will aid significantly in snow events that are soon followed by warmer weather, melting, and rain  a common occurrence here.  existing offset catch basins appear to be sinking in a way that the water rolls right over or around       , expense, and nuisance. Or, they sink the other way, pond up, and the water puddles in the road. Please abandon this practice and adopt the standard practice of collecting water at the gutter line.  Make the sidewalk 4 feet instead of 5 feet wide. This would help alleviate the need for excessive drainage structures and              Massachusetts Architectural Access Board too. Although ADA does like the 5 foot width it is not our state requirement, there are multiple recent examples in the state and in town proving that the 5 foot walkway ADA outlines are not often used on our existing roads. In addition to our state accessibility guidelines, the engineer has determined this project to be a redevelopment project  making it approvable with less regulatory restrictions  the sidewalk width requirement applies here as it makes the project substantially more expensive, especially in terms of providing functioning drainage systems. The one foot strip over the 2.5 mile long road would be significantly less impervious surface = less runoff to capture, treat, and divert (approximately 15% less proposed impervious). This revision would also help to eliminate the need to work on private property and help you to meet your sideline grades in a less disruptive way (therefore less expensive too). This is exactly why we categorize projects as redevelopment projects  because we are making upgrades to existing sites that are     Millstone Road it a perfect example of such a project. Remember  your engineer has publicly stated that the drainage design will handle the 25 year storm event. That is typical for roadway pipe systems but the 100 year storm event is typical for runoff and treatment calculations (storage and infiltration structures). It is clear (from hearing discussions) that you don            the same failures we see on newly reconstructed Route 6A. That one foot of sidewalk width will make a notable difference even during smaller storm events. Ponding within in roadways is a serious safety hazard, nuisance to abutters of the roadway, and problematic to roadway surfaces  it erodes them, causing further safety hazards. Item 2 -The recently presented slides with plan views of the road show hatching/ colored areas suggesting that clearing/ tree removal/ grading on private land is still proposed. There are logical reasons grading, clearing and other appurtenant work related to roads is not performed on private property without a permanent established easements:  Liability associated with injury or damage to lands of others during construction due to machinery or human error. Ill defer to the lawyers for the specifics here, but this is certainly a reason why I would never propose work on abutting lands (nor would I be allowed to in any Town I know of  they would correct that during review process).  Post-construction alterations that could undermine a newly re-constructed roadway. Without a permanent easement- whats to stop the property owner from altering their land in ways that may undermine the drainage, utility ground cover, or roadway side slopes after the road is built? And what right would the Town have to continue maintenance related to erosion of side slopes/ retaining walls, drainage, or proper cover over utilities on private lands? The need for this can be lessened by a few thoughtful changes to the drainage design:  Place your drainage structures underneath the proposed sidewalk wherever possible . The deep sump catch basins from the roadway can be over-flowed to linear-low profile storage units underneath the sidewalk such as Cultec or Infiltrator brands. This could save significant expense too  especially in labor. The workers can move and set them without machinery unlike the heavy deep concrete leaching basins. Their low profile offers greater protection to the groundwater too (this is especially important south of Prell Circle where the project lies within a Zone II region). This would                          but you                insp                    The soft grades and soils of Millstone road are not difficult to work with       challenging soils and grades in excess of 20% and been able to achieve treatment and balance that fully meets Massachusetts Stormwater Standards (Standards   to meet                                 quality of work on Millstone Road and throughout our beautiful town. During negotiations last year I was asked for feedback on the plan entitled, Plan and Profile of Millstone Road, stamped as 75% Design. Ive attached my feedback as a courtesy to my town.   attached the source of the 4 foot sidewalk minimum requirement as defined in the Massachusetts Architectural Access board regulations. My best to you all. Feel free to reach out if you have any questions. Sincerely, Maureen Finlay, P.E. 31 Badger Lane, Brewster cc: Griffin Ryder, P.E., Brewster DPW Director Concerns with the design marked, 75% Design: I have the following concerns with the latest documentation I have access to: 1. The plans show no Contours/ topography. This review is limited to horizontal information because that is all that is available to me at this time. This is an odd omission. Contours are regularly provided for clear understanding of the proposal. Clearly the designers have explored the vertical grades- that was evident in the Notice of Intent submission which called out rim elevations on infiltration structures (rim elevations are based on the surface elevations). I am confused as to why the vertical information is not shared with the public and specifically why it was not shared with the Conservation Commission. I ask that no future drawings are two dimensional  especially ones intended to show how runoff will be mitigated to protect the wetland, abutting properties, the rare habitat areas and the groundwater (specifically in the Zone II region). 2. Roadway profiles are not provided. Profiles should be provided representing the existing and proposed elevations at the centerline, existing sidelines, edge of right of way (ROW). All utilities should be represented in the profiles. Estimated seasonal high groundwater (ESHGW) levels should be represented to prove that no infiltration is proposed in the groundwater table. The absence of this information limits the feedback I can provide as it should l          with contour-less designs. 3. The limit of work is not clear despite the stakes in the field. There is a dashed line on the              the field (because it is continuous and clearly defined by angle points unlike all other lines shown). At other locations on the plan this line       There is an                line designated as limit of work/ approximate limit of grading  that is closer to/ deeper into the abutting properties (it is the area between the previously mentioned line and the proposed treeline). This is misleading to the abutting property owners and the neighborhood affected by the project. Good engineering practice marks the edge of clearing  the most extreme clearing  as the limit of work. There is additional information shown on the plans that adds to the lack of clarity  there are existing trees shown that     rotection and some marked for removal. Many of these trees                  some cases well outside of it. I point you to two specific examples: a) Please see the property at 1093 Millstone Road. There are multiple trees on this property with proposed protection measures that are shown outside of the work            rive is not only outside of the marked work area on the plans  it is clearly outside of the staked work area in the field. There is a 3 foot post & rail fence shown between the work limit and this tree. The stakes in the field are between this fence and the existing road, suggesting that there will be no work beyond the fence on this property. Why does the tree need protecting if it is clearly behind the stakes, the fence and the limit shown on the              behind the line on the plan. This clearly suggests that more work is planned beyond what has been staked in the field and shown on the plans. b)                      the plans. It is over 12 feet beyond the limit shown on the plans. What work is planned here that requires this tree to be removed and why is it not described on the plans? 4. There are other trees worth saving on this road that are significant and can be easily worked around if the Town agrees to minimize the width of the road. For example, please see 108 Millstone Road near proposed centerline station 211 and the wetland. There are         They can be worked around. The proposed cross section in the vicinity of station 211 is this: This width is not necessary. This stretch of existing roadway measures approximately 20 feet from edge of pavement to edge of pavement, not including berm width. Vehicles are successfully navigating this stretch, and much of Millstone Road on this width. In this area the proposed lanes could be 10.5 feet wide measured from a single centerline, have a 1 foot shoulder on both sides, and a four foot sidewalk. In the vicinity of the trees it is acceptable to the Massachusetts Architectural Access Board to reduce the travel width of                   for guidance. This same guidance can be applied to other brief reductions to the 4 foot sidewalk width around small obstructions such as mailboxes. 5. The proposed design implements offset catch basins (catch basins that are proposed outside of the traveled way). Catch basins should be placed within the roadway so that their back (outer roadway) edge aligns with the gutter line (bottom of curb or Cape Cod berm edge). (See below drainage discussion in item #8). 6. The latest plan is simply excessive. A thinner footprint will save a large percentage of all trees subject for removal under the current plan, many of the utility poles subject to relocation, hydrants subject to relocation, limit driveway loss and revision, limit work around the wetlands / the endangered habitat area and within the Zone II wellhead protection zone, and significantly reduce the loss of property monuments, hardscape elements, landscape elements, natural buffers between the busy road and the homes along it. A thinner footprint will maintain the character of the neighborhood and the properties abutting the Millstone Road. A walkable road can be achieved within a much thinner area without all the destruction, it makes no sense to change the neighborhood to the degree this plan proposes. 7. Borings or deep holes should be dug to determine the estimated seasonal high groundwater (ESHGW) in all locations of proposed infiltration structures. Logs of such exploration should be provided on the plans. The Notice of Intent submitted to the Conservation Commission, dated November 2020, explains that the design team has determined that high groundwater exists in the area of the wetland near proposed roadway station 212. The groundwater levels should be explored along the entire length of the road to ensure the underground infiltration structures can achieve the required 2 foot offset to ESHGW (a vertical distance of two feet should be provided in areas of rapid infiltration and critical areas such as the ZONE II wellhead protection area between groundwater and the bottom of any and all infiltration systems according to the Massachusetts Stormwater Handbook). Consider using Cultec or Infltrator or eqivalent leaching trenches under the sidewalk to offer a low profile solution in areas of high seasonal groundwater. 8. There are multiple cross sections proposed for the roadway. In an effort to minimize the complexity of the proposed roadway and maintain the rural character use one consistent cross section for the entire length of the road. Where the sidewalk location changes, continue to use the same cross-section, simply mirror it. The only exception to this should be where fillet curves occur at the ends of Millstone Road and where existing side streets intersect with Millstone Road. 9. The portion of Millstone Road within the Zone II Wellhead Protection Area should be clearly delineated on the drawings. I do not see this on the plan accompanying the MEPA/ ENF submission or on any other version of the plan I can find. This boundary is an important consideration for the Residents of Brewster and the Water Department. Existing Issues for Millstone Road that should be the primary focus of any redesign I see the following existing failures of Millstone Road as items of greatest importance in any re- design and offer suggestions to remedy them. 10. Drainage overflowing onto abutting properties. I have visited sites along the road to view reported existing drainage problems. The culprit appears to be the practice of off-setting the catch basins from the road  pushing them back behind the gutter line. This practice has resulted in settling of the structures over time and causes the flow to run right over the offset catch basins onto abutting properties. I have seen this in other areas of town as well. In the case of 6A these catch basins have been surrounded on three sides by granite               significant puddles in most every storm since the sidewalks have been added on 6A. Place all catch basins in the road with their back edge aligned with the bottom of the proposed Cape Cod berm. An important reason for this request was highly evident just two weeks ago  all offset catch basins on Millstone Road were completely buried by snow & ice . When this happens and rain or melting comes soon after, the water has no where to go and the result is large puddles. The catch basins need to go on the gutter line, often referred to as the flow line, and eliminate this problem altogether. I understand from work            generally not applied the way they are applied off Cape. It is obvious from the excessive puddling on local roadways that is a tendency that should be reconsidered. In the spirit of repairing Millstone Road and all other Town roads in the future I highly suggest a new             and minimize down-gradient damage and pollution. I request the following design elements to remedy the existing drainage problems and discourage any future flooding of Millstone Road: a) Avoid offset catch basins. Place the back edge of all catch basins on the flow line as described above. This is an efficient and effective means of catching runoff. b) Prove through calculations that no more than 2 cubic feet per second in the 25 year storm event is directed to any one catch basin, uphill or on the low points. If the calculations prove otherwise, add more catch basins, use a double grate, or use cascade style grates on uphill catch basins. c) All catch basins along the gutter line should be deep sump hooded catch basins with overflows to leaching pits under the sidewalk. No leaching catch basins should be proposed in the roadway and all leaching pits should have overflows directing water away from the roadway. The leaching pits can have overflow outlets leading to a trench system that continues underneath the sidewalk as shown in the attached sketch.* Place all drainage system elements under the pavement, under the sidewalk specifically, within the footprint of the paved surface to minimize tree loss and unnecessary clearing of existing landscape and hardscape elements. d) The Notice of Intent submitted to the Conservation Commission (dated November 2020 and referred to multiple times in this memo) explains that peak attenuation calculations for runoff will not be done because the project is a redevelopment project and therefore only needs to meet this Stormwater Standard to the           attenuation calculations for this project despite it qualifying as a redevelopment project. There are numerous properties impacted by this development. The least that can be done is provide assurance that our neighbors on Millstone Road will be protected from any and all increases in runoff from the proposed 3.3 acre increase in impervious surfaces. Place all infiltration structures directly below the proposed sidewalk and assess the maximum extent practicable achievable by keeping all underground systems within the road & sidewalk footprint. e) The proposed catch basins should be spaced minimally so that the system will easily handle the 25 year storm event. f) No catch ba             all catch basins should have the Cape Cod Berm along their back edge. g) Proposed infiltration structures should handle more than the 25 year storm event. It is standard practice in many         drainage pipe system, or open country-drainage system that handles the 25 year storm directed to a detention  infiltration system that handles the 100 year storm event. The 100 year event is a lot to ask of a project that already encroaches on the neighbors  but minimizing proposed impervious surfaces, placing infiltration underneath impervious or semi-pervious surfaces, and accommodating the largest storm event possible (50 year event , maybe?) would be responsible efforts by the Town. 11. It is necessary to add safety provisions to the crossing of the Rail Trail. I recommend: a) a textured crossing of a color that differs from the roadway pavement, providing contrast but maintaining the road character  brick red color possibly much like the Underpass Road / Rail trail crossing. b) I also recommend a barrier of some sort be placed with its front edge aligning with the edge of pavement/ face of Cape Cod berm, well within the right-of-way where the town owns and maintains the land. This could be a wooden guard rail or a raised landscaped bed, in order to encourage cyclists to dismount for the crossing. It would act as the gates that once existed at this crossing. The existing stop signs for the cyclists are not observed by many, therefore, a permanent and more effective design element is necessary. c) A permanent design element that is not ignorable should also be included for vehicular traffic. The inclusion of speed humps or speed tables are an imperative part of the re-           speed humps/ speed tables do  and they take the burden off of the police to constantly enforce and deal with complaints of speeders. This design element will provide safety and speed reduction in ways the posted speed limit and enforcement will never be able to. I ask that our neighborhood boaters (length of pick up truck + trailers) are considered when speed humps or tables are designed. Rather than having a speed table on either side of the Rail Trail crossing the entire intersection could be lifted  making those in the intersection first whether pedestrian, cyclist, or vehicle easy to see from all possible approaches. Recommendations for the success of Millstone Road and the integrity of the project: 12. The entire area of Millstone road presumably requires 44% removal of total suspended solids (TSS) prior to infiltration to the groundwater according to the Massachusetts Stormwater handbook, standard. This is because the entire area is presumably an area of rapid infiltration (infiltration rate greater than 2.4 inches per hour). In addition to the rapid infiltration area presumption the portion of the road south of Prell Circle is categorized as a Zone II Wellhead Protection Area, considered a critical area and another trigger for requiring the additional TSS removal as well as an area of increased water quality volume requirements. The Notice of Intent (NOI) submitted to the Brewster Conservation Commission reveals the design will not provide 44% TSS pre-treatment prior to discharge to the leaching systems. The design proposes hooded deep sump basins only which provide just 25% removal of TSS. The explanation provided in the NOI explains this is because the project is a redevelopment project, therefore it only needs to meet the standards to the maximum extent practicable. The Stormwater handbook states the following:             (1) The applicant has made all reasonable efforts to meet the Standard; (2) The applicant has made a complete evaluation of all possible applicable infiltration measures, including environmentally sensitive site design that minimizes land disturbance and impervious surfaces, low impact development techniques, and structural stormwater best management practices; and (3) If the post-development recharge does not at least approximate the annual recharge from pre-development conditions, the applicant has demonstrated that s/he is implementing the highest practicable method for infiltrating stormwater. It seems more than reasonable that the town would explore all possibilities and utilize measures such as proprietary separators to remove fine materials. Many of these separators are small in size and can easily be incorporated into the stormwater treatment train provided in the attached sketch.           design ideas          for, this is clearly outlined in the Massachusetts Stormwater Handbook. The attached sketches offer possible solutions. 13. The plans should include details for all proposed grading and slopes, particularly at the wetland edge and all areas requiring a retaining wall. Details and close-ups of grading               tting properties will lose their landscaping & hardscaping elements including trees, hedges,           clearly outline these changes to all affected property owners and agrees to replace all disturbed hardscaping and landscaping elements at no cost to the property owners. 14. The design should enhance the rural and quaint character of Millstone Road. This requirement is outlined in the Complete Streets policy, the Town Vision Plan, and in all respected engineeri            as palatable to the neighborhood, especially the Millstone Road property owners, I recommend softening the addition of paved surfaces by introducing materials of varied texture and col             scenic areas identified during the re-design. Varied materials could be textured or stamped paving options, tinted bituminous concrete paving on sidewalks, porous pavers that assist with meeting Stormwater Standards such as peak attenuation (Standard 2), recharge (Standard 3), and Water Quality, TSS removal (Standard 4). Aesthetically pleasing low impact design methods should be used to solve drainage issues wherever possible. 15. The design engineers should show all front yard septic systems in existence and any reserve areas proposed in front yards on their drawings/ plans. On-site subsurface sewage disposal systems and future plans for their replacement (the reserve areas) may be affected in adverse ways because of the increased roadway width possibly requiring the property owners to re-route their interior plumbing in the event of system failure (a hefty cost). I recommend the engineers identify and sketch all front yard septic systems onto the plan to prove the residents will have no adverse septic situations in the future due to the development. Many plans can be obtained from the Brewster Board of Health, some may require interaction with the property owners to gain knowledge of existing system locations. In any case, this is a responsible design detail that would be required (by Town entities) for any non-municipal work proposals. 16. There is approximately 800 feet of proposed road which currently has sidewalks on both sides. I recommend you keep the sidewalk on the undeveloped east side of the road in that area rather than impacting the homeowners on the west side keeping the one crosswalk at approximately station 250. This will require only one crosswalk rather than two within the same area. 17. It is assumed that the design engineers will seek all EPA and MEPA permits necessary. 18. It is assumed the plan accompanying the revised Notice of Intent submission will have grades and cross sections explaining how the grades will be stabilized and how they will protect both the wetland and the groundwater clearly prior to the Conservation          19. The plans should clearly note that any roadway bounds and property bounds be preserved and integrated into proposed paved areas or offset by the project surveyor for future use. 20. Any utility poles that need to be moved due to construction should be replaced with underground utilities if possible, while the ground is disturbed. 21. During staking of the re-designed limit of work any trees to be removed should be flagged (wrapped with neon flagging). 22. Any required signage should be thoughtfully selected and proposed minimally to enhance, not detract from, the rural character of the neighborhood 521 CMR: ARCHITECTURAL ACCESS BOARD 22.00: continued 22.8 INTERSECTIONS Wherever a walkway crosses or joins streets, public ways, driveways or parking lots, it shall comply with the following: 22.8.1 The intersecting surfaces shall blend to a common level with a slope no greater than 1:20 (5%), or a curb cut shall be installed in compliance with 521 CMR 21.00: CURB CUTS. Brewster – Millstone Road Review March 10, 2022 p. 2 Documents Reviewed: In addition to visiting and walking much of Millstone Road on a few occasions to make general observations, I measured pavement width and made notes on horizontal and vertical curves as well, as landscape and rock outcroppings along the back of roadway. Documents reviewed include: Request for Proposals at 0 Millstone Road, Improvement of Millstone Road by VHB dated November 30, 2020, Town of Brewster Complete Streets Policy dated January 6, 2020, Biking Brewster by Brewster Bikeways Committee dated March 2016, Town of Brewster Vision Plan dated 2018, Cape Cod Rail Trail Bike Counts 2019-2020 as adjusted by Cape Cod Commission (CCC), Millstone Road Vehicle Count south of Route 6A by both CCC (Cape Cod Traffic Counting Report) and MassDOT., VHB Construction Plans Dated December 2020, MassDOT crash data for calendar years 2017-2019, various concerns of neighborhood groups and neighbors. Update on Proposed Millstone Road Improvements dated February 17, 2022. Current Design Features: The 2022 design does not include bike lanes. It is my understanding that some members of the public have requested that a bike lane be incorporated into the design; however, I would not recommend accommodating this request. The scenic roadway character should not be sacrificed where bicycle volumes are low and as stated in the February 17, 2022 presentation, bicycles will be allowed to travel on the shared sidewalk. Bicycle accommodations are usually provided for by one of three methods: (1) a sign stating the bicycle route so regional cyclists know the best route between two points; (2) a bicycle lane between travel lanes; or (3) a sidewalk for shared use. Given the availability of a nearby bike path, the Cape Cod Rail Trail, that can be utilized to avoid travel on Millstone Road altogether, additional accommodations are not necessary. A bike path is the best way to accommodate regional bicycle volumes over long distances. Thus, without a strong volume of bicycle traffic and/or crash history, an exclusive bicycle lane is not warranted. Moreover, wider roadway pavement widths not only sacrifice scenic values but also tend to increase vehicular speed. The 2022 design eliminates granite curbing. The famous Cape Cod berm is proposed for drainage purposes and this works quite nicely. Granite curbing, which certain members of the public have requested, is mostly utilized in urban areas and within new subdivisions on small radii corners to protect from plow blades. With an edge or shoulder line offset by one-foot, the granite curbing is not necessary on a straight-away. Many residents prefer black Cape Cod Berm to a stark white vertical granite curb which tends to reflect headlights at night encouraging some motorists to increase speed. Speed Considerations: The posted speed limit for Millstone Road is 35 MPH for most of this roadway, increasing to 40 MPH on the southerly section of this road. Millstone Road is mostly residential in character with a rolling terrain. Since this is neither a State Highway nor a state-numbered route, the speed limit should be lowered prior to construction. In 2016, the State legislature, with Governor Baker’s approval, enacted a law lowering the prima facia limit for cities and towns in Massachusetts. This law in its entirety is as follows: Section 17C. (a) Notwithstanding section 17 or any other general or special law to the contrary, the city council, the transportation commissioner of the city of Boston, the board of selectmen, park commissioners, a traffic commission or traffic director of a city or town that accepts this section in the manner provided in section 4 of chapter 4 may, in the interests of public safety and without further authority, establish a speed limit of 25 miles per hour on any roadway inside a thickly settled or business district in the city or town on any way that is not a state highway. OSTMAN BUSINESS STRATEGY, LLC Strategic Business Planning & Implementation Brewster Fire Rescue Department Strategic Plan – 2022-2026 •Previous Plan (2013-2018) ready for update. •Articulate BFD’s Strengths, Weaknesses, Opportunities and Threats. •Develop a 5-year Strategic Plan (2022-2026) •Provide a group unifying planning experience. •Buy-in/Ownership of the Department for successful implementation. Goals of the Strategic Planning Process Strategic Plan Framework MISSION &VISION STATEMENTS GOALS OBJECTIVES STRATEGIES TACTICAL ACTION PLANS HIGHEST LEVEL THINKING GRANULAR DETAIL •March 2021 o Preparatory Meetings with the BFD Senior Team o Full Department Confidential SWOT Analysis •April - June 2021 o Three (3) Full Department Meetings Develop Mission, Core Values, Vision, Strategic Goals •September – October 2021 o Six (6) Small Working Group Meetings Develop Strategies and Action Plans •November 9, 2021 o Final Full Department Meeting Plan Presentation •November-January 2022 o Graphic Design and Plan Report Development BFD Planning Process •5 Strategic Goals •21 Objectives •47 Strategies •141 Action Items Plan Summary OSTMAN BUSINESS STRATEGY, LLC Strategic Business Planning & Implementation Per John Ostman Fractional Executive & Business Advisor 508-280-8980 john@ostmanbusinessstrategy.com www.ostmanbusinessstrategy.com B R EWSTER MA RESC U E F IRE THE SEA C A PTAIN’S T O WNF EBRUARY 1 9 , 1803Brewster Fire Rescue Fiscal Year 2022 through 2026STRATEGIC PLAN 2Brewster Fire-Rescue Strategic Plan FY22 to FY26 Mission Statement The Brewster Fire Rescue Department is a professional Emergency Response Organization, that preserves life and property through Fire Prevention and Suppression, Medical and Rescue services and promotes public safety through community outreach and education. Vision Statement An accredited Fire Rescue Department, with a deep and experienced team, dedicated to a culture of developed tradition and earned excellence, that continuously improves its professional services, and is recognized as a valued community asset. STRATEGIC PLAN 2022 - 2026 Values and Core Beliefs We will build an enduring department that: • Provides consistent high-quality and compassionate services for the Brewster community. • Builds relationships with each other and the community based upon Honesty, Respect, Transparency, Trust, Approachability, Integrity and Accountability. • Respects hard work, doing the job and taking the initiative. • Unleashes, develops and retains talent to achieve professionalism and excellence through-out the organization. • Creates a growth oriented, cohesive and effective performance environment that is ethical, direct, agile, adaptable and engaging - that resists complacency. • Celebrates Personal and Group achievement and successes. 3Brewster Fire-Rescue Strategic Plan FY22 to FY26 Message from the Chief ........................................................................4 Organizational Overview .........................................................................5 Strategic Planning Process and Implementation .................................8 Acknowledgments ................................................................................10 Strategic Plan Format ...........................................................................11 Goals and Objectives ............................................................................12 Detailed Strategy Descriptions Goal 1: Professional Development ......................................................13 Goal 2: Cultural Development ...............................................................24 Goal 3: Operations Excellence .............................................................34 Goal 4: Community Engagement .........................................................46 Goal 5: Resource Management ............................................................54 TABLE OF CONTENTS 4Brewster Fire-Rescue Strategic Plan FY22 to FY26 n early 2021 our organization embarked on a collaborative exercise to develop a revised five-year strategic plan to provide our personnel with a guiding document from which we could refine our daily operations, enrich the commitment to our workforce, meet future industry challenges, and maintain the exceptional standards of service that our residents have come to expect. Based on this work, it is my privilege to present the Brewster Fire/Rescue Departments strategic plan for 2022-2026. I am pleased to report that the outcomes identified in this plan were developed through a process involving robust participation from all members of the organization in particular the formidable work of an open-minded, young and diverse team of supportive employees searching to re-define our culture, establish new traditions, clarify our internal operations and set the course for our future as we continue to meet the challenges created by our continued evolution from a combination type to full- time emergency medical and fire services organization. The strategic planning process provided us an opportunity to undertake a detailed internal examination into how we provide critical life safety services, how to better communicate and maintain high levels of morale within our professional workforce, how we could become a stronger, more unified and prominent organization within our industry, and how the revitalization of our principal ideologies of mission, vision, and core values could rejuvenate and create a “new normal” within the department. The goals endorsed in the plan focus on identifying and creating a renewed culture, enhancing professional development, preserving high levels of operational excellence, expanding community engagement and reinforcing the successful management of our resources. While no strategy can identify and prepare an organization for all future issues and challenges it will be confronted with, we found that in order for us to be successful we need to join forces to identify issues and solve concerns, communicate on a regular basis, connect with the needs of the community, trust the organization and each other and value how collaboration and personal accountability can lead to exceptional levels of organizational excellence and the continued progressive delivery of outstanding lifesaving services. Based on our proven ability to embrace the philosophy, “failure to plan is planning to fail”, I personally believe this collective experience has made us a stronger, more reliable, and a more motivated workforce that is intent on continually “pushing the envelope” to become an organization that provides the highest possible levels of dependability, service and economic value to our residents. In closing, I offer a sincere thank you to the men and women of the department for their honest assessment of the organization and open-minded conversations designed to chart a course for future success. Their continued active participation and steadfast commitment to this strategic plan will be an essential element of the improvement process. As your leader in the delivery of life safety services within the community we remain bonded as one cohesive team committed to reaching the goals identified in this plan, cultivating the public safety services we provide, responding to future community growth and needs and ensuring we stand true to our operational mantra of, “Excellence in Service” . Robert Moran, Fire Chief Brewster Fire & Rescue Department MESSAGE FROM THE CHIEF Robert MoranChief of Department 5Brewster Fire-Rescue Strategic Plan FY22 to FY26 The Brewster Fire/Rescue Department is a combination type fire service organization comprised of 27 men and women of varied backgrounds and individual qualities. The common theme that binds this group into one unified team is their commitment to providing high quality lifesaving services to the Town of Brewster and our surrounding regional communities. We are, without question, the community’s first line of defense against fires, emergency medical incidents, natural disasters, terrorism related events, hazardous material incidents, water rescues, and technical rescue responses. Considered as “The Sea Captains Town”, the Town of Brewster is a picturesque and active Cape Cod community of approximately 10,300 year-round residents with an estimated summer population of 30,000. Brewster is comprised of 25.4 square miles of total land area including approximately 8 miles of beaches along Cape Cod Bay, numerous freshwater ponds, and Nickerson State Park which is one of the largest State parks within the Commonwealth of Massachusetts. The Brewster Fire/Rescue Department responds from one centrally located facility on Main Street. In Fiscal Year 2021 the Department responded to 2747 requests for service. The Fiscal year 2022 fire department operating budget is 2.95 million dollars. The Brewster Fire Department is a multi-functional all hazards emergency service organization that utilizes our dual certified and trained fire and emergency medical staff in an efficient and effective manner to provide high quality, professional service to our residents. As first responders all of our personnel are responsible and Organizational Overview accountable for an array of emergency medical and fire suppression related duties and tasks that can vary not only on a daily basis, but sometimes minute-by-minute depending on the emergency incident or positional assignment. All staff are trained as firefighters and as Paramedics or Emergency Medical Technicians. The department operates on a four-group schedule system. Full-time personnel except for the Fire Chief, Deputy Fire Chief, and Fire Prevention Officer work 24 hour shifts with a schedule of one (1) 24-hour shift on-duty, 48 hours off-duty, one (1) 24-hour shift on-duty, and 96 hours off-duty. This translates to an average work week of 42 hours. Each group consists of a Captain and four firefighters. Minimum on-duty shift staffing is five (5) personnel. In addition, the Department has three (3) call firefighters. In support of regionalized fire services several of our members operate on specialized response units such as the Barnstable County Technical Rescue and Dive Rescue teams. Aside from responding to requests for emergency services, conducting daily training and maintaining department equipment and vehicles, the members of the Brewster Fire Department must also maintain our own facility. This includes cleaning and maintaining all areas of the building’s interior and exterior. Cleaning, which occurs daily, involves vacuuming, cleansing toilets, rinsing floors, washing windows and mirrors, removing garbage and recyclables, washing dishes, laundry and dusting. The fire department is the only Town department that cleans and maintains their own building which is a significant and cost-effective daily task. 6Brewster Fire-Rescue Strategic Plan FY22 to FY26 All 911 emergency calls for the Town of Brewster are answered by dispatchers located at the Barnstable County Sheriff’s Communication Center. The Center uses modern technology and computer-aided dispatch software and programs that allow their well trained and highly regarded dispatchers the ability to provide high-quality emergency communication services to Brewster Fire/Rescue. The Center is also responsible for coordinating all automatic and mutual aid fire and emergency medical requests throughout Barnstable County including providing secure communications between ambulances and Cape Cod Hospital staff. In addition to twenty-one (21) front-line field personnel (includes the Fire Prevention Officer), the Brewster Fire/ Rescue Department is guided by an administrative staff consisting of a Chief of Department, Deputy Chief, and a Confidential Administrative Assistant. Additional operational support is delivered by a full -time Paramedic who also serves as the departments Emergency Medical Coordinator. All these members mentioned above provide organizational guidance, Strategic Plan oversight, equipment and apparatus maintenance, supervision, financial management, training and certification assistance, EMS supply chain control, fire prevention and inspection services, fire and life safety education and administration of all other community-based services. However, their main responsibility is to ensure all first line personnel are afforded the resources and supervision necessary to complete their tasks safely and efficiently in a cost- effective business-like methodology that supports strict financial accountability. Organizational Overview 7Brewster Fire-Rescue Strategic Plan FY22 to FY26 Fire Chief Deputy Chief Fire Prevention Officer 24 Hour PositionsAdministrative Assistant Group 1 Captain FF/Medic FF/EMT FF/EMT FF/Medic On-Call FF Group 2 Captain FF/Medic FF/EMT FF/EMT On-Call FF FF/Medic Group 3 Captain FF/Medic FF/Medic FF/EMT On-Call FF FF/Medic Group 4 Captain FF/Medic FF/EMT FF/EMT FF/Medic Organizational Chart (Traditional) • One active on-call Firefighter (Two additional Firefighters are on leave of absences). • Three Captains are certified paramedics and one is an EMT. 8Brewster Fire-Rescue Strategic Plan FY22 to FY26 Planning Process & Implementation Strategic Planning WHAT IS STRATEGIC PLANNING AND WHY IS IT IMPORTANT? Strategic planning, used by all types of organizations worldwide, is a process that defines the organization’s Identity, Mission, Values and most importantly it’s Vision and the Plan to arrive at a newly-defined future-space. Generally, strategic plans are home-grown processes (developed from within an organization), that articulate direction for the next 3-5 years and exist in the form of a governing “living” document that is regularly reviewed and updated. It is the highest level of thinking within an organization, provides the road map for all future actions and is the basis for all other related planning (e.g. Personnel, Budget, Capital). STRATEGIC PLANNING PROCESS (CLASSICAL APPROACH) A “classic” strategic plan has several distinct parts but basically can be viewed as two (2) phases, 1. Visioning, and 2. Planning. Visioning begins with what is commonly referred to as a SWOT Analysis, (Strengths, Weaknesses, Opportunities, Threats), which lays out what an organization is defined by today, (S,W), and what the organization may be defined by or encounter in the future,(O,T). The SWOT Analysis becomes the basis for the creation of the Mission and Vision. The Mission, or “Mission Statement”, articulates the fundamental purpose of an organization; what it is and does today, and is the platform for the journey to the future. It defines the organization’s key market/primary stakeholders, contribution (how it provides value), its distinction or differentiation and is designed to be a centering and motivational device, convincing and elemental. The Vision, or “Vision Statement”, is the core element of the strategic plan and articulates what an organization wants to be; a longer-term view of its future and the space it seeks to occupy in the marketplace, community, etc. It defines what the organization wants to accomplish, the potential inherent in its future and, as with the “Mission”, is designed to be a centering and motivational device, convincing and elemental. The Planning phase of the strategic plan process consists of establishing a set of general but clear Strategic Goals, that when attained through following the plan, achieve the Vision. These strategic goals define the destination, changes the current organizational direction and the mindset of the personnel. The plan itself is derived from these goals and then drills down from the general to the very specific. For each established strategic goal, a set of Objectives is created to achieve the goal. This portion of the plan creates a series of concrete steps that establish a road to the destination, is inherently shorter term and translates thought into action. Then, within each objective, a set of Strategies is created designed to achieve the objective. Strategies define the methods or plans used to create outcomes, employment of resources and are specific and measurable. Finally, the execution of each strategy is supported by a Tactical Action Plan, which describes or lists what needs to be done, by whom and when. 9Brewster Fire-Rescue Strategic Plan FY22 to FY26 The Brewster Fire Rescue Department (BFD) strategy planning process was initiated due to three (3) driving forces: 1. The Department’s last Strategic Plan was 2013- 2018 and was in need of a new/updated plan. 2. There had been significant personnel turnover resulting in a young department with experience challenges and pending senior retirements on the horizon. 3. The firm commitment by the BFD leadership team to embark on a unifying process that would chart a new course for the department for the next five (5) years and bring the team together in full participation and ownership in their future. The Strategic Planning process for the Brewster Fire Rescue Department began in March 2021 during the ongoing COVID-19 pandemic and its initial challenges for gatherings and live interpersonal communications. The development team consisted of the entire BFD membership as the internal “working group”, Chief Moran and Deputy Chief Varley and the services of a strategy and management consultant to design and facilitate the strategic planning process. The consultant had previously developed the Orleans Police Department Five Year Strategic Plans (2014- 2019, 2020-2024) and the Orleans Fire Rescue Department Five Year Strategic Plan (2021-2025) where Chief Moran was an invited participant. The consultant met virtually via Zoom with Chief Moran and Deputy Chief Varley on March 2 and then with the BFD Captains Team on March 18 to develop a workable process challenged by the desire to get unvarnished confidential input from department personnel. To strive for full participation and inclusiveness, the full BFD membership was solicited directly by the consultant via email for their confidential SWOT (Strengths, Weaknesses, Opportunities, Threats) input in late March as a virtual substitute for what would have been the normally the first of a series of working group meetings. The consultant consolidated the considerable BFD SWOT information for presentation to the department. Beginning in April, and lasting through November 2021, a series of four (4) working group meetings were held in-person at the BFD facility utilizing the equipment bay as a meeting space. The first “live” group meeting was held on April 15, 2021 and covered training on the strategic planning process, a review and editing of the consolidated SWOT analysis, and then focused on the development of a new Mission statement, Core Values and Beliefs and the creation of a Vision statement. The second meeting of the group on May 20, 2021 reviewed the newly created Mission and Vision statements, Core Values and Beliefs and developed Strategic Goals as the pillars of the new plan. The third group meeting held on June 24, 2021 was devoted entirely to the development of Objectives for each Strategic Goal. With the considerable amount of material yet to develop relative to Strategies and Tactical Action Plans, a smaller working group was assembled to tackle this last part of the planning process. This “small working group” consisted of the Chief and Deputy Chief, five (5) BFD members and the consultant. Six (6) small working group meetings were held on September 9, September 16, September 23, September 30, October 7 and October 13, 2021to develop Strategies and Tactical Action Plans for each of the Objectives previously developed. The final full working group meeting was held on November 9, 2021 to review and edit the final versions of the plan elements which comprised the first strategic plan draft. The results of all four (4) full working group meetings and six (6) small working group meetings were loaded into the strategic plan template that serves as the final plan report. REVIEW, ACCOUNTABILITY & IMPLEMENTATION BFD leadership is committed to the successful communication and implementation of the Strategic Plan. Each tactical action plan, in support of strategies, objectives and goals will have a dedicated accountability within the BFD to ensure its successful execution. The Strategic Plan will be reviewed and updated annually prior to the Town’s annual budget review cycle. BUDGET CONSIDERATIONS All initiatives depicted in this Strategic Plan are either currently represented in the existing Town of Brewster Capital Plan or are budget neutral to the Brewster Fire Department operational budget for FY 2022. BFD Strategic Process Planning Process & Implementation 10Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy Consultant Ostman Business Strategy, LLC Per John Ostman Graphic Designer Design by Brian Bierig Group 1 Captain/Paramedic Michael Gerlach Firefighter/Paramedic Joseph Cox Firefighter/EMT Megan Przygocki Firefighter/EMT Jack Tuohy-Bedford Firefighter/EMT Timothy Johnson Department Members Brewster Fire-Rescue Department Fire Chief Robert Moran Deputy Fire Chief Kevin Varley Fire Prevention Officer/EMT Philip Burt Administrative Assistant Amy Handel Strategic Plan Working Group Captain/Paramedic Michael Gerlach Group 2 Captain/EMT Daniel Kimball Firefighter/Paramedic Kirk Rounseville Firefighter/Paramedic Matthew Levasseur Firefighter/EMT Craig DeCosta Firefighter/EMT Brianna Griffin Firefighter/Paramedic Matthew Tucker Group 3 Captain/Paramedic Anthony Dalmau Firefighter/Paramedic Matthew Tucker Firefighter/EMT Dean Smith Firefighter/EMT Matthew Morthland Firefighter/EMT Emily Higgins Firefighter/Paramedic Gretchen Riley Group 4 Captain/Paramedic Chad Foakes Firefighter/Paramedic Gretchen Riley Firefighter/EMT Alexander McHugh Firefighter/EMT Tyler Baker Firefighter/EMT Christopher Drumm Firefighter/EMT Alexander McHugh Call Firefighters EMS Lieutenant/EMT Cynthia Coulter Firefighter/EMT Scott Romer Firefighter/EMT Richard Bunker Firefighter/EMT Jack Tuohy-Bedford Acknowledgments 11Brewster Fire-Rescue Strategic Plan FY22 to FY26 Goal Specific statement of intended future results and general and continuing statements of intended future results. Objectives Are broad categories. They are non-measurable, nondated, continuous, and ongoing. Objectives move the agency from motive to action. Strategy Specific measurable activity that supports the objective and ultimately contributes to the achievement of the goal. Target Completion Date Displays when each strategy is slated to take place, in calendar year format. Active Fiscal Year Depicts when each strategy is expected to be working and how it is funded. Active years are shaded red; funding sources include general fund, Capital Improvement Plan, grants, and TBD (to be determined). Action Plan A description of what needs to be done, when and by whom to achieve the results called for by one or more objectives. Purpose Why the Department is implementing the strategy. Measures of Success Benchmarks that have been set by the Strategy Sponsor in order to evaluate if the strategy is successful. Strategy Sponsor OFD employee who has been tasked with implementing the defined strategy. Strategic Plan Format Overview Brewster Fire-Rescue Strategic Plan FY22 to FY2615 GOAL 1 Professional Development Strategy 2 Delegation of Decision-Making and Responsibility Target Completion Date 2022 Active Fiscal Year 2022 Action Plan • Identify and populate the requisite Teams to be responsible for specified operations of the department. • Create the Team structure (charter) which includes expectations and accountabilities. • Create the Project Team structure (charter) which includes expectations and accountabilities. • Define the “Authority to Act” empowerment of assigned Project and Team personnel. Purpose Drive down responsibility and decision-making from administration to the general department to improve engagement and buy-in of personnel in day-to-day operations of the department while leveraging and developing talent. Measures of Success • Team Structure in place. • Assignments and Accountabilities defined. • Administration delegates authority. Objective 1 Organizational Development & Succession Planning Chief Robert Moran Deputy Chief Kevin Varley Strategy Sponsors EXAMPLE 12Brewster Fire-Rescue Strategic Plan FY22 to FY26 Goal 1 Professional Development Goal 2 Cultural Development Goal 3 Operations Excellence Goal 4 Community Engagement Goal 5 Resource Management Objective 1 Organizational Development & Succession Planning Objective 1 Nurture Labor/Management Relations Objective 1 Strategic Planning Objective 1 Community Communications and Coordination Objective 1 Budget Development Objective 2 Professional Development & Training Objective 2 Employee Engagement, Retention, Team and Tradition Building Programs Objective 2 Industry Rating Objective 2 Community Events & Public Safety Education Objective 2 Facilities & Equipment Objective 3 Performance Review Program Objective 3 Improve Internal Communications Objective 3 Policies, Procedures and SOG’s Objective 3 Improve Community Involvement of Department Personnel Objective 3 Revenue Sourcing Objective 4 Mentorship, Coaching & Counseling Objective 4 Staffing Objective 4 Leverage New Technologies Objective 5 Project Management Objective 6 Comprehensive Maintenance Program Objective 5 Mutual Service Agreements/ Mutual Aid Partners Goals & Objectives 13Brewster Fire-Rescue Strategic Plan FY22 to FY26 Objective 1: Organizational Development & Succession Planning Strategy 1 Implement Functional Organization vs. Traditional Strategy 2 Delegation of Decision-Making and Responsibility Strategy 3 Formalize Succession Plan for BFD Senior Team Strategy 4 Create Lieutenant/First Line Supervisory Positions Objective 2: Professional Development & Training Strategy 1 Establish dedicated Training Team Strategy 2 Operational Training Programs Strategy 3 Career Advancement Training Strategy 4 Develop Career Pathways/Trajectories Strategy 5 Provide Resources to Support Training Programs Objective 3: Performance Review Program Strategy 1 Develop a Contract approved Performance Review Program Detailed Strategy Descriptions STRATEGIC GOAL 1 Professional Development 14Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 1 Implement Functional Organization vs. Traditional Target Completion Date 2022 Active Fiscal Year 2022 Action Plan • Review Traditional Org Chart. • Create Functional Org Chart. • Post Internally. Purpose Recognizes the difference between the traditional hierarchy of organizational ranking vs. the actual (functional) way tasks are accomplished and the team efforts involved. Seeks to flatten the organization, make interactions more peer to peer, support improved communication and ability to act. Measures of Success • Org chart development. • Display at locations within the Department. • Change of cultural tone that depicts a flat and efficient organizational structure. Objective 1 Organizational Development & Succession Planning Firefighter/Paramedic Matthew Tucker Firefighter/Paramedic Gretchen Riley Firefighter/EMT Alexander McHugh Strategy Sponsors 15Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 2 Delegation of Decision-Making and Responsibility Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Identify and populate the requisite Teams to be responsible for specified operations of the department. • Create the Team structure (charter) which includes expectations and accountabilities. • Create the Project Team structure (charter) which includes expectations and accountabilities. • Define the “Authority to Act” empowerment of assigned Project and Team personnel. Purpose Drive down responsibility and decision-making from administration to the general department to improve engagement and buy-in of personnel in day-to-day operations of the department while leveraging and developing talent. Measures of Success • Team Structure in place. • Assignments and Accountabilities defined. • Administration delegates authority. Objective 1 Organizational Development & Succession Planning Chief Robert Moran Deputy Chief Kevin Varley Strategy Sponsors 16Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 3 Formalize Succession Plan for BFD Senior Team Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Formalize Succession Plan. • Identify succession (high potential) candidates. • Obtain Town approval (HR, Town Manager, Select Board). • Develop Pre-test Certifications for the Promotion Process. Purpose Plan for the eventual retirement of the current Chief and other senior department officers to identify opportunities and timeframes for smooth succession within the Department. Measures of Success • Identify retirement trajectories of senior staff. • Due consideration to inhouse candidates for promotional opportunities. • Senior positions filled in a timely manner. Objective 1 Organizational Development & Succession Planning Firefighter/Paramedic Kirk Rounseville Captain/Paramedic Michael Gerlach Deputy Chief Kevin Varley Chief Robert Moran Strategy Sponsors 17Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 4 Create Lieutenant/First Line Supervisory Positions Target Completion Date 2023 Active Fiscal Year 2024 Action Plan • Negotiate with the Labor Union to institute new Lieutenant positions. • Develop organizational staffing plan for number of positions. • Acquire Funding. • Develop a testing process. Purpose Provide opportunity for delegation of certain leadership responsibilities from Administration and Captains while creating advancement opportunities within the Department. Measures of Success • Lieutenant position(s) created. • Position(s) are funded and staffed. • Organizational delegations are made. Firefighter/Paramedic Matthew Tucker Strategy Sponsors Firefighter Michael Gerlach Deputy Chief Kevin Varley Objective 1 Organizational Development & Succession Planning 18Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 1 Establish a Dedicated Training Team Target Completion Date 2022 Active Fiscal Year 2022 Action Plan • Identify the Structure of the Department Training Team. • Set expectations and charter of scope and responsibilities. Purpose As part of the Department Teams structure, the Training Team will plan, oversee and coordinate all training processes and programs within the Department. Measures of Success • Training Team is created and staffed. • Improved operational performance. • Increased personnel advancement. Objective 2 Professional Development & Training Strategy Sponsors Firefighter/Paramedic Kirk Rounseville Firefighter/EMT Jack Tuohy-Bedford Captain/EMT Daniel Kimball 19Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 2 Operational Training Programs Target Completion Date 2023 Active Fiscal Year 2022 Action Plan • Review, revise and implement daily training plan program. • Utilize approved and regulated National/State Fire and Emergency Medical certifications and protocols to establish minimum training and job performance competencies. • Identify and engage internal department training talent and off duty training support. • Utilize outside training resources including Barnstable County and State Fire Academy training props to deliver hands-on training programs. • Re-establish monthly full department training. • Establish monthly EMS shift training. Purpose Develop a refreshed comprehensive operational training program for the Department under the responsibility of the Training Team. Measures of Success • Regularly scheduled training (daily, weekly, monthly) is conducted. • All BFD personnel are qualified to industry standards. • Improved operational performance. Objective 2 Professional Development & Training Strategy Sponsors Firefighter/Paramedic Kirk Rounseville Firefighter/Paramedic Matthew Tucker Firefighter/EMT Alexander McHugh 20Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 3 Career Advancement Training Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Work cooperatively with the Union to identify and publish a guide for position training requirements. • Re-evaluate promotional resume points system. • Support local and regional access to career training. • Develop a pre-promotional officer leadership training program. • Identify additional, traditional, academic and other educational programs. Purpose Provide focus on advancement training for the Department to stimulate personal growth and promotional candidacy. Measures of Success • Position Training Requirements guide is published. • Promotional points system is re-evaluated. • Officer leadership training program is developed. • Advancements of Department personnel. Objective 2 Professional Development & Training Captain/EMT Daniel Kimball Firefighter/EMT Christopher Drumm Strategy Sponsors 21Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 1 Professional Development Strategy 4 Develop Career Pathways/Trajectories Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Identify and publish traditional and specialty career pathways that include: ̶Firefighter ̶Paramedic ̶Hazmat ̶Technical Rescue ̶Dive Team ̶Life Safety Educator ̶Critical Incident Stress team ̶Incident Management Team Purpose Identify and outline progressions and requirements for various career opportunities available to Department personnel. Measures of Success • Publish traditional and specialty career pathways guidance document. • Improved recruitment of candidates. • Improved retention of Department personnel. Objective 2 Professional Development & Training Strategy Sponsors Firefighter/EMT Alexander McHugh Firefighter/Paramedic Gretchen Riley Deputy Chief Kevin Varley 22Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 5 Provide Resources to Support Training Programs Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Seek Fire Rescue Association Funding. • Identify and leverage available training grants including Assistant to Firefighter Grant (AFG). • Maintain Paramedic training time policy. • Examine other outside training resources. • Maintain and support use of contractually approved personal training time. Purpose Identify and seek resources to support funding and time availability for Department training programs. Measures of Success • Department training programs are fully funded. • Sufficient training time made available to Department personnel. Objective 2 Professional Development & Training GOAL 1 Professional Development Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 23Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Develop a Contract Approved Performance Review Program Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Review current Performance Review Process with the Union. • Train the department on the Performance Review Process. • Train supervisory staff to conduct performance reviews. Purpose Provide a process for review, feedback and improvement of Department personnel to mutually agreed performance expectations. Measures of Success • Each Department member has an annual review with their supervisor. • Improved morale and performance. • Fair and balanced treatment of Department personnel. Objective 3 Performance Review Program GOAL 1 Professional Development Firefighter/EMT Jack Tuohy-Bedford Firefighter/EMT Timothy Johnson Firefighter/EMT Christopher Drumm Strategy Sponsors 24Brewster Fire-Rescue Strategic Plan FY22 to FY26 STRATEGIC GOAL 2 Cultural Development Detailed Strategy Descriptions Objective 1: Nurture Labor/Management Relations Strategy 1 Contract Negotiation Planning and Framework Development Strategy 2 Regular Labor/Management Meetings and Communications Objective 2: Employee Engagement, Retention, Team and Tradition Building Programs Strategy 1 Improve Morale Through Team Building Activities Strategy 2 Develop Employee Recognition Program Strategy 3 Communicate Department Ethos and Personnel Policies Objective 3: Improve Internal Communications Strategy 1 Regular Department Communications Strategy 2 Raising Concerns within the Department Objective 4: Mentorship, Coaching & Counseling Strategy 1 Formalize and Develop Mentorship Program Strategy 2 Counseling Resources 25Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 2 Cultural Development Strategy 1 Contract Negotiation Planning and Framework Development Target Completion Date 2023 Active Fiscal Year 2024 Action Plan • Introduce Memorandums of Understanding (MOUs), policies and procedures for discussion and action as subject areas arise with the Union. • As necessary, invite the Chief and Deputy for Q&A and discussion at the conclusion of Union meetings. Purpose Plan labor/management negotiations in advance of contract periods to build a more productive and beneficial relationship. Measures of Success • Ongoing discussions of MOUs, policies and procedures. • Chief and Deputy attend Q&A sessions with the Union as requested. Objective 1 Nurture Labor/Management Relations Firefighter/Paramedic Gretchen Riley Firefighter/EMT Dean Smith Captain/Paramedic Chad Foakes Strategy Sponsors 26Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Regular Labor/Management Meetings and Communications Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Formalize Union Executive Board/Management meetings on a regular basis outside of contract negotiations. • Informal meetings as needed in between 3-year contract negotiation cycles. Purpose Open, maintain and nurture lines of communication between labor and management to inspire unity, preserve Fire Service traditions, manage change and retain personnel. Measures of Success • Schedule regular Union Executive Board/Management meetings. • Informal meetings are held. Objective 1 Nurture Labor/Management Relations GOAL 2 Cultural Development Firefighter/Paramedic Matthew Tucker Firefighter/EMT Dean Smith Chief Robert Moran Deputy Chief Kevin Varley Strategy Sponsors 27Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Improve Morale Through Team Building Activities Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Develop a Team to oversee department celebrations and other team building activities that are voluntary, not mandatory. • Strive to stabilize shift staffing – keep crews together. • Recognize Pride in Apparatus Assignments through logo clothing, patches, helmets, challenge coins and other team recognition. • Develop department only and family included social events including department dinners, Holiday party, family BBQ, Pizza night, etc. • Conduct full department drills and training. • Travel to shows and conventions. • Guest speakers program. Purpose Focus on building and improving Department morale through Team oriented activities and recognition. Measures of Success • Improved morale. • Improved staff retention. • Institutionalization of developed Department traditions. Objective 2 Employee Engagement, Retention, Team and Tradition Building Programs GOAL 2 Cultural Development Captain/EMT Daniel Kimball Firefighter/EMT Dean Smith Firefighter/EMT Tyler Baker Strategy Sponsors 28Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Develop Employee Recognition Program Target Completion Date 2022 Active Fiscal Year 2023 Action Plan • Develop an employee recognition Team that administers awards and ceremonies. • Provide recognition of employee achievements with-in one (1) month of event. ̶Recognition includes, but not limited to: °Service years °Promotions °Retirements °“Great Save” °Above and Beyond • Conduct New Hires Swearing-in ceremony, which includes families, approximately one (1) month after hire. • Formalize Class A dress uniform policy. Purpose Improve and sustain morale of the Department by providing recognition of performance, service and other significant contribution. Measures of Success • Regularly scheduled recognition ceremonies. • Improved morale. • Improved staff retention. Objective 2 Employee Engagement, Retention, Team and Tradition Building Programs GOAL 2 Cultural Development Captain/Paramedic Michael Gerlach Firefighter/Paramedic Matthew Tucker Firefighter/Paramedic Gretchen Riley Firefighter/EMT Tyler Baker Strategy Sponsors 29Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 3 Communicate Department Ethos and Personnel Policies Target Completion Date 2022 Active Fiscal Year 2023 Action Plan • Widely display New Vision, Mission statements and Department Core Values. • Summarize and display Town personnel policies on harassment and fair treatment. Purpose Sets expectations and holds the team to a common set of conduct and training standards building trust and accountability. Measures of Success • Department Foundational Statements are widely available, posted and are an integral part of the Department culture. • Town personnel policies are displayed and understood. • Improved morale. • Improved staff retention. Objective 2 Employee Engagement, Retention, Team and Tradition Building Programs GOAL 2 Cultural Development Strategy Sponsors Firefighter/EMT Dean Smith Firefighter/EMT Brianna Griffin 30Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 2 Cultural Development Strategy 1 Regular Department Communications Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Organize and schedule regular full department meetings at least twice per year or quarterly. • Provide a weekly/bi-weekly update email from administration and consolidate administrative email traffic. • Ensure that Captains’ meetings occur every quarter at minimum. Purpose Ensure regular informational flow through the Department. Measures of Success • Staff is well informed. • Agenda items flow up through the organization. • Achieve improved transparency. Objective 3 Improve Internal Communications Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 31Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 2 Cultural Development Strategy 2 Raising Concerns within the Department Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Chief and Deputy will maintain “open door” and confidential communications policy. • Employees will seek out their 1st line supervisor to address concerns. • Encourage and sustain informal communications between all levels within the department. Purpose Establish a process where concerns are raised and are treated positively and with respect. Measures of Success • Concerns can be raised within the organization without reprisals. • Items of concern flow up through the organization. • Improved morale. Objective 3 Improve Internal Communications Strategy Sponsors Firefighter/Paramedic Matthew Tucker Firefighter/EMT Dean Smith Firefighter/EMT Alexander McHugh Firefighter/EMT Jack Touhy-Bedford 32Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 2 Cultural Development Strategy 1 Formalize and Develop a Mentorship Program Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Define department’s role in mentoring staff on both work and personal issues. • Evolve into a mentoring program/process. • Provide mentoring training for 1st line supervisors. Purpose Create a process and a program to ensure the retention of institutional knowledge while providing guidance to newer Department personnel. Measures of Success • Institutional knowledge is passed along and retained. • Department personnel have an in-house resource for guidance on work and personal matters. Objective 4 Mentorship, Coaching & Counseling Firefighter/EMT Matthew Morthland Firefighter/EMT Christopher Drumm Firefighter/EMT Emily Higgins Strategy Sponsors 33Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Counseling Resources Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Continue to provide and encourage the use of the Employee Assistance Program (EAP). • Utilize Resources Offered by: ̶International Association of Firefighters (IAFF) ̶Professional Firefighters of Massachusetts (PFFM) • Encourage use of the Critical Incident Staff Debriefing (CISD) Purpose Articulate, provide and encourage the use of counseling resources for Department personnel. Measures of Success • Department personnel are aware and have access to counseling services available to them. • Department personnel actively use counseling services as necessary. Objective 4 Mentorship, Coaching & Counseling GOAL 2 Cultural Development Firefighter/Paramedic Kirk Rounseville Deputy Chief Kevin Varley Firefighter/Paramedic Matthew Tucker Strategy Sponsors 34Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategic Goal 3 Operations Excellence Detailed Strategy Descriptions Objective 1: Strategic Planning Strategy 1 Implement Strategic Planning Process Objective 2: Industry Rating Strategy 1 Achieve National Fire Rescue Service Accreditation Strategy 2 Sustain level 2 ISO Rating Objective 3: Policies, Procedures and SOG’s Strategy 1 Develop and Implement revised and new Standard Operating Guidelines and Policies Objective 4: Staffing Strategy 1 Improve Minimum Shift Staffing Strategy 2 Identify and fill Specialized Positions Strategy 3 Review OT and Callback Usage and Process Objective 5: Project Management Strategy 1 Identify, Schedule and Communicate Department Projects Strategy 2 Delegate Projects and Assign Project Managers Objective 6: Comprehensive Maintenance Program Strategy 1 Develop a Comprehensive Department Maintenance Program Objective 7: Mutual Service Agreements/Mutual Aid Partners Strategy 1 Balance Utilization of Mutual Aid Partners 35Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Implement Strategic Planning Process Target Completion Date Ongoing Active Fiscal Year Ongoing Action Plan • Conduct a department-wide Strategic Planning process with a five (5) year horizon and repeat in that interval thereafter. • Institutionalize Strategic Plan as basis for all Personnel, Expense, Capital and other resource requirements of the department. • Revisit the Strategic Plan annually for status of activity and resourcing. Purpose Provide a holistic vision-driven and participatory process in Department planning and decision-making. Measures of Success • Produce a 5-year Strategic Plan. • Annually review the plan for progress and updates. • Use the plan to achieve the Goals and Objectives of the Department. Objective 1 Strategic Planning GOAL 3 Operations Excellence Firefighter/Paramedic Gretchen Riley Firefighter/EMT Alexander McHugh Captain/Paramedic Michael Gerlach Firefighter/Paramedic Matthew Tucker Strategy Sponsors 36Brewster Fire-Rescue Strategic Plan FY22 to FY26 GOAL 3 Operations Excellence Strategy 1 Achieve National Fire Rescue Service Accreditation Target Completion Date 2025 Active Fiscal Year 2024 Action Plan • Develop a Team to investigate, oversee and administer the accreditation effort. • Manage accreditation process, feedback and review from International Association of Fire Chiefs and The Center for Public Safety Excellence. • Acquire budget funding for the process. Purpose Provide a stretch goal and framework for self-evaluation that drives many strategic plan initiatives. This unique recognition would be a major achievement for the BFD and would result in a superior functioning fire-rescue organization and also enhances the success of future grant funding. Measures of Success • Implementation of the Strategic Plan. • Receive Accreditation. • Improved grant funding. Objective 2 Industry Rating Strategy Sponsors Fire Prevention Officer/EMT Philip Burt Captain/Paramedic Michael Gerlach Captain/Paramedic Chad Foakes 37Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Sustain Level 2 ISO Rating Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Utilize Accreditation Team to oversee and ensure ISO level 2 rating sustainability. • Prepare for the next ISO review in 2023 and 2026. (Occurs every three (3) years). • Ensure support from the Town Administrator and Select Board to maintain level 2 ISO Rating. • Work with the Brewster Water Department to ensure adequate water supply to support ISO rating. Purpose Maintain a high level of Insurance Services Office rating through superior operational performance and adequate resources in support of the accreditation process and the Strategic Plan. Measures of Success • Maintain ISO rating of 2. Objective 2 Industry Rating GOAL 3 Operations Excellence Firefighter/EMT Matthew Morthland Fire Prevention Officer/EMT Philip Burt Captain/Paramedic Chad Foakes Deputy Chief Kevin Varley Chief Robert Moran Strategy Sponsors 38Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Develop and Implement revised and New Standard Operating Guidelines and Policies Target Completion Date 2023 Active Fiscal Year 2024 Action Plan • Develop a Team responsible to revise, update and create SOGs. • Review and update all rules, regulations, methods and procedures of the Department. Purpose Conduct a thorough review of the rules, regulations, methods and procedures that guide the performance of the department and update them on a regular basis. Empower the organization for suggestions that can be initiated from any level or position in the department. Measures of Success • Team is developed to create, review and update SOGs. • Complete review and update of rules, regulations, methods and procedures. Objective 3 Policies, Procedures and SOG’s GOAL 3 Operations Excellence Chief Robert Moran Deputy Chief Kevin Varley Firefighter/EMT Alexander McHugh Firefighter/Paramedic Kirk Rounseville Captain/Paramedic Chad Foakes Strategy Sponsors 39Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Improve Minimum Shift Staffing Target Completion Date 2023 Active Fiscal Year 2024 Action Plan • Explore budgeting and grant opportunities to expand shift staffing to a minimum of six (6) or more personnel. • Fund a staffing study from an outside consultant to identify and verify minimum staffing needs. Purpose Institute levels of Firefighter and Fire Officer Staffing that promote personnel efficiency and safety and supports efforts to achieve accreditation and the delivery of exceptional EMS and Fire Services. Measures of Success • Complete a staffing study. • Fund additional staffing requirements. • Achieve national standards for staffing and level of service levels. • Continue to meet the needs of the Town of Brewster. Objective 4 Staffing GOAL 3 Operations Excellence Captain/Paramedic Michael Gerlach Firefighter/EMT Timothy Johnson Firefighter/Paramedic Matthew Tucker Strategy Sponsors Firefighter/Paramedic Gretchen Riley 40Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Identify and Fill Specialized Positions Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Hire Full-time EMS Coordinator. • Create stipend position for Part-time Fire Training Coordinator. Purpose Ensure that the Department has the necessary administrative and support personnel to improve operational efficiency and level of service. Measures of Success • Add specialized positions to improve Department performance. Objective 4 Staffing GOAL 3 Operations Excellence Strategy Sponsors Captain/Paramedic Michael Gerlach Firefighter/EMT Timothy Johnson Deputy Chief Kevin Varley 41Brewster Fire-Rescue Strategic Plan FY22 to FY26 Captain/Paramedic Michael Gerlach Strategy 3 Review OT and Callback Usage and Process Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Utilize staffing study to evaluate OT and Callback usage. Purpose Examine Cost/Benefit analysis of callback (overtime) vs. additional full-time personnel vs. scheduled overtime. Measures of Success • Complete Staffing Study. • Determine optimum deployment of personnel. Objective 4 Staffing GOAL 3 Operations Excellence Deputy Chief Kevin Varley Strategy Sponsors 42Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Identify, Schedule and Communicate Department Projects Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Deputy’s weekly/bi-weekly departmental summary email will include a listing of current projects, the status and timeframe and assigned project manager. Purpose Formalize and communicate department projects and schedules to include the status and responsible project manager. Measures of Success • Projects and status are clearly communicated to the Department on a regular basis. Objective 5 Project Management GOAL 3 Operations Excellence Firefighter/EMT Megan Przygocki Firefighter/Paramedic Gretchen Riley Deputy Chief Kevin Varley Strategy Sponsors 43Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Delegate Projects and Assign Project Managers Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Identify departmental projects that can be delegated outside of administration. • Solicit departmental volunteers as project managers. • Develop project management guidelines to support project managers. Purpose Delegate projects outside of administration for better departmental participation and experience. Set and define expectations for timely project execution and project management. Measures of Success • Delegate projects to non-administrative members of the Department as project managers. • Ensure success and accountability through developed project management guidelines. Objective 5 Project Management GOAL 3 Operations Excellence Strategy Sponsors Firefighter/EMT Megan Przygocki Firefighter/Paramedic Gretchen Riley Deputy Chief Kevin Varley 44Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Develop a Comprehensive Department Maintenance Program Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Offload Deputy Chief with Maintenance Assistant. • Assign non-time sensitive maintenance oversight and other projects to the Assistant. • Formalize departmental Maintenance Program with SOG. • Continue to utilize established computer link to report vehicle and facility maintenance and repair issues to the Deputy Chief. Purpose Formalize a comprehensive Department maintenance program that delegates oversight and projects where possible from the Deputy Chief to the position of Maintenance Assistant. Measures of Success • Identify the Maintenance Assistant. • Assign maintenance oversight and projects. • Develop Maintenance Program SOG. Objective 6 Comprehensive Maintenance Program GOAL 3 Operations Excellence Firefighter/EMT Dean Smith Firefighter/EMT Matthew Morthland Firefighter/EMT Christopher Drumm Firefighter/EMT Timothy Johnson Deputy Chief Kevin Varley Strategy Sponsors 45Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Balance Utilization of Mutual Aid Partners Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Utilize staffing study to support additional minimum shift staffing. • Monitor usage of mutual aid partners. Purpose Assess the effects of improved minimum shift staffing on the utilization of Mutual Aid Partners. Achieve a balance of participation in the Mutual Aid program. Measures of Success • Improved minimum shift staffing. • Balance achieved in two-way participation in the Mutual Aid program. Objective 7 Mutual Service Agreements/Mutual Aid Partners GOAL 3 Operations Excellence Firefighter/Paramedic Matthew Tucker Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 46Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategic Goal 4 Community Engagement Objective 1: Community Communications and Coordination Strategy 1 Identify a Department Events Coordination Responsibility Strategy 2 Establish and Manage a Department Events Calendar Strategy 3 Enhance Social Media Presence Strategy 4 Reinvigorate and Regularly update the Department Website Objective 2: Community Events & Public Safety Education Strategy 1 Identify, Coordinate, Host and Sponsor Community Events Strategy 2 Develop and Implement a Community Fire Safety and First Aid Education Program Objective 3: Improve Community Involvement of Department Personnel Strategy 1 Promote Participation of Department Personnel in Community Events and Education Detailed Strategy Descriptions 47Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Identify a Department Events Coordination Responsibility Target Completion Date 2022 Active Fiscal Year 2022 Action Plan • Delegate from Chief and Deputy Chief the responsibility for coordination and scheduling of Community Events. • The Event Coordination Team, under the supervision of the Fire Prevention Officer and the EMS Coordinator, assumes responsibility for coordination and scheduling of department participation in community events and public safety education opportunities. Purpose Coordinate all community contact and involvement through a team that will be responsible for organizing BFD’s annual Community Engagement Calendar and supporting resources. Measures of Success • Event Coordination Team is formed and managing community engagements. Objective 1 Community Communications & Coordination GOAL 4 Community Engagement Administrative Assistant Amy Handel Strategy Sponsors Firefighter/Paramedic Kirk Rounseville Fire Prevention Officer/EMT Philip Burt 48Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Establish and Manage a Department Events Calendar Target Completion Date 2022 Active Fiscal Year 2022 Action Plan • Develop a Department events calendar that includes all external community activities, (events and public safety education), as well as internal events including scheduled training, meetings and testing. • Segregate/color code internal department vs. external views. • Embed public portion of the calendar into the department website for public access. • Make full calendar available to all Department personnel. • Update events calendar weekly. • Administrative Assistant assumes responsibility for management of the Department Calendar of Events. Purpose Develop and maintain a comprehensive Department events calendar that contains both external community and internal departmental events. Measures of Success • Calendar is developed. • Calendar is regularly updated. • Community portion of the calendar is displayed on the website. Objective 1 Community Communications & Coordination GOAL 4 Community Engagement Strategy Sponsors Deputy Chief Kevin Varley Administrative Assistant Amy Handel 49Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 3 Enhance Social Media Presence Target Completion Date 2022 Active Fiscal Year 2022 Action Plan • Move social media responsibility from administration to events coordination team. • Update Facebook page on a regular basis. • Investigate additional social media platforms. Purpose Delegate social media responsibilities to the Events Coordination Team to support regular updating of content and evaluation of other platforms. Measures of Success • Improved community outreach and Department visibility. • Improved Department participation and morale. Objective 1 Community Communications and Coordination GOAL 4 Community Engagement Fire Prevention Officer/EMT Philip Burt Firefighter/EMT Emily Higgins Firefighter/EMT Brianna Griffin Strategy Sponsors 50Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 4 Reinvigorate and Regularly Update the Department Website Target Completion Date 2022 Active Fiscal Year 2022 Action Plan • Rebuild Department website, and utilize the new town web platform. • Provide interactive services including Permit applications and Class registrations. • Regular updating of the Department website and public events calendar. Purpose Provide an enhanced web platform and regularly updated content to improve public utilization of Departmental information and services. Measures of Success • Website is rebuilt using the new Town platform. • Website content is regularly updated including the public events calendar. • Interactive services functionality is provided. Objective 1 Community Communications and Coordination GOAL 4 Community Engagement Strategy Sponsors Fire Prevention Officer/EMT Philip Burt Firefighter/EMT Emily Higgins Firefighter/EMT Brianna Griffin 51Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Identify, Coordinate, Host and Sponsor Community Events Target Completion Date 2022 Active Fiscal Year 2023 Action Plan • Identify, formalize and post listing of Community events by category of Public Education/Training, Sponsored and Hosted. • Selection and coordination of events participation is by the Community Events Team with approval of Department Administration. Purpose The Community Events Team coordinates continued participation in existing community events and investigates additional participation opportunities. Measures of Success • Community Events Team coordinates Department participation in community events. Objective 2 Community Events & Public Safety Education GOAL 4 Community Engagement Firefighter/Paramedic Gretchen Riley Fire Prevention Officer/EMT Philip Burt Firefighter/EMT Emily Higgins Firefighter/EMT Dean Smith Firefighter/Paramedic Kirk Rounseville Strategy Sponsors 52Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Develop and Implement a Renewed Community Fire Safety and First Aid Education Program Target Completion Date 2022 Active Fiscal Year 2023 Action Plan • Utilize Fire the Prevention Officer to coordinate Community Fire and Life Safety Programs. • Utilize the EMS Coordinator to coordinate Community First Aid Safety Programs. Purpose Provide Fire prevention and EMS oriented educational classes and programs to promote safety, awareness and risk reduction in the community in coordination with the Master Department Events Calendar. Measures of Success • Effective, well-publicized and attended community educational programs. • Loss of life and property reduced. Objective 2 Community Events & Public Safety Education GOAL 4 Community Engagement Firefighter/Paramedic Kirk Rounseville Fire Prevention Officer/EMT Philip Burt Strategy Sponsors 53Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Promote Participation of Department Personnel in Community Events and Education Target Completion Date 2022 Active Fiscal Year 2023 Action Plan • Encourage participation in and provide recognition for Community events and education. • Incorporate Community event and education participation into resume review promotional process. • Improve participation of Union and Fire/Rescue Association in Community Events and Public Education. Purpose Further engage the members and resources of the Union and Fire/Rescue Association to support Department morale and community engagement experience by the members. Measures of Success • BFD Union and Association include community events in their planning agendas. • BFD Union and Association participate in and support community events. Objective 3 Improve Community Involvement of Department Personnel GOAL 4 Community Engagement Strategy Sponsors Firefighter/EMT Christopher Drumm Firefighter/EMT Dean Smith Firefighter/Paramedic Gretchen Riley Firefighter/Paramedic Matthew Tucker 54Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategic Goal 5 Resource Management Objective 1: Budget Development Strategy 1 Coordinate Department Budget Planning with Annual Strategic Plan Review Objective 2: Facilities & Equipment Strategy 1 Articulate and update plan for Facilities, Equipment & Maintenance Objective 3: Revenue Sourcing Strategy 1 Federal, State and Local Grant Funding Strategy 2 Support Town Funding Strategy 3 Address Ambulance Transport Reimbursement Strategy 4 Investigate Other Revenue Sourcing Objective 4: Leverage New Technologies Strategy 1 Leverage Software Applications to improve Department Productivity Strategy 2 Evaluate Department IT Architecture and Equipment Strategy 3 Participate in Statewide 800 MHz radio Upgrade Program Strategy 4 Department New Technology Evaluation Process Detailed Strategy Descriptions 55Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Coordinate Department Budget Planning with Annual Strategic Plan Review Target Completion Date Ongoing Active Fiscal Year Ongoing Action Plan • Annual review and status update of the Strategic Plan, including a three (3) year look-back becomes the basis for the fiscal year expense and capital budget. • Chief, Deputy Chief, EMS Coordinator and Fire Prevention Officer develop the annual budget. • Department input on major capital acquisitions. Purpose Coordinate development of the annual BFD Departmental budget with a review of the Strategic Plan and include appropriate input from the Department. Measures of Success • Strategic Plan is reviewed annually for progress and timing of action plans. • Annual Department budget is developed. Objective 1 Budget Development GOAL 5 Resource Management Chief Robert Moran Deputy Chief Kevin Varley Firefighter/EMT Alexander McHugh Firefighter/Paramedic Matthew Tucker Strategy Sponsors 56Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Articulate and update plan for Facilities, Equipment & Maintenance Target Completion Date 2023 Active Fiscal Year 2023 Action Plan • Maintain Comprehensive Plan for replacing Ambulance, Fire Service and support vehicles and equipment. • Work with the Town of Brewster to investigate the use of Solar panels for the Fire Station. Purpose Capital planning that includes all service equipment, vehicles and facilities improvements. Measures of Success • Maintain a comprehensive Capital Plan. • Consider solar panels for facility. Objective 2 Facilities, Equipment & Maintenance GOAL 5 Resource Management Captain/EMT Daniel Kimball Firefighter/EMT Dean Smith Firefighter/Paramedic Kirk Rounseville Deputy Chief Kevin Varley Strategy Sponsors 57Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 1 Federal, State and Local Grant Funding Target Completion Date 2022 Active Fiscal Year Ongoing Objective 3 Revenue Sourcing GOAL 5 Resource Management Action Plan • Pursue Federal Grant Funding: ̶AFG Operations Grant ̶AFG SAFER (Staffing for Adequate Fire and Emergency Response) Grant ̶AFG Fire Prevention Grant • Pursue State Grant Funding: ̶EMPG – Emergency Management Preparedness Grant ̶Student SAFE Grant- Fire Prevention ̶Senior SAFE Grant – Fire Prevention • Investigate other untapped grant funding sources. • Leverage the Town of Brewster Project Manager. Purpose Seek and acquire grants as additional funding to support Department expense and capital plans. Measures of Success • Receive sufficient grants to reduce dependence on tax-based financial support. Firefighter/Paramedic Matthew Tucker Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 58Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Support Town Funding Target Completion Date 2022 Active Fiscal Year Ongoing Action Plan • Use Strategic Plan to support continued Town funding. • Support additional personnel funding utilizing Town funded staffing study. • Develop other support for future Town Funding: ̶Activity Statistics ̶NFPA Standards ̶Population and Seasonal Fluctuation ̶New Buildings and Developments Purpose Ensure funding from the Town to support annual budgets, capital projects and strategic plan initiatives. Measures of Success • Annual Town funding supports strategic plan driven Department expense and capital requirements. Objective 3 Revenue Sourcing GOAL 5 Resource Management Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 59Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 3 Address Ambulance Transport Reimbursement Target Completion Date Ongoing Active Fiscal Year Ongoing Action Plan • Stay current on Ambulance Service Providers market pricing. • Remain competitive in Ambulance billing rates. • Foster and promote relationship with third party ambulance billing company Purpose Ensure that ambulance reimbursements continue to provide adequate Department funding. Measures of Success • Ambulance service reimbursements stay in sync with market pricing. • Ambulance fund continues to support Department initiatives. Objective 3 Revenue Sourcing GOAL 5 Resource Management Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 60Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 4 Investigate Other Revenue Sourcing Target Completion Date Ongoing Active Fiscal Year Ongoing Action Plan • Pursue Retail Marijuana Tax – Directed to Public Safety. • Pursue Short-term Rental Tax. • Investigate Community Paramedicine Program. Purpose Ensure that additional funding sources are considered and engaged if practical. Measures of Success • User related taxes are, at least in part, directed to the Department. • Community Paramedicine Program receives a determination of its viability as an activity of the Department and as a funding source. Objective 3 Revenue Sourcing GOAL 5 Resource Management Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 61Brewster Fire-Rescue Strategic Plan FY22 to FY26 Deputy Chief Kevin Varley Firefighter/Paramedic Matthew Tucker Fire Prevention Officer/EMT Philip Burt Strategy 1 Leverage Software Applications to Improve Department Productivity Target Completion Date Ongoing Active Fiscal Year Ongoing Action Plan • Investigate and deploy new software to digitize daily maintenance checks. • Investigate and deploy new scheduling software to automate the daily tracking of time off and overtime. Takes the place of the manual calendar and is smartphone based. Purpose Software solutions to automate currently manual activities to improve Department productivity and efficiency. Measures of Success • Daily maintenance checks are software enabled. • Scheduling software automates tracking of time off and overtime. Objective 4 Leverage New Technologies GOAL 5 Resource Management Strategy Sponsors 62Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 2 Evaluate Department IT Architecture and Equipment Target Completion Date 2023 Active Fiscal Year 2024 Action Plan • Investigate deployment of an on-premises server to support Emergency Operations Center (EOC) autonomy. Purpose With the Department currently dependent on the Town’s server architecture located off-premises, an on-premises server would achieve essential autonomy at the BFD in the event of an emergency where the Emergency Operations Center (EOC) would be engaged. Measures of Success • Determination of the viability of an on-premises server. Objective 4 Leverage New Technologies GOAL 5 Resource Management Strategy Sponsors Fire Prevention Officer/EMT Philip Burt Firefighter/EMT Craig DeCosta 63Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 3 Participate in Statewide 800 MHz Radio Upgrade Program Target Completion Date 2023 Active Fiscal Year 2022 Action Plan • Work with the State and County to finish the upgrade to the 800MHz radio system. • Complete the deployment of hardware. • Install new software. • Investigate and deploy mobile repeaters to improve Firefighter safety and emergency response connections. Purpose Complete the project to upgrade to the statewide 800MHz radio system. Measures of Success • 800MHz radio system is operational. • Mobile repeaters are actively utilized. • Enhanced firefighter operational safety Objective 4 Leverage New Technologies GOAL 5 Resource Management Strategy Sponsors Chief Robert Moran Deputy Chief Kevin Varley 64Brewster Fire-Rescue Strategic Plan FY22 to FY26 Strategy 4 Department New Technology Evaluation Process Target Completion Date 2022 Active Fiscal Year 2023 Action Plan • Select various personnel from the Department to assess and evaluate new technologies, dependent on the project at hand and on an as needed basis. • Identify individuals to fill two (2) IT stipend positions as provided in the labor contract. Purpose Delegate new technology investigations and evaluations to selected Department personnel. Measures of Success • Non-administrative Department personnel are assigned new technology investigations and evaluations. • IT responsibilities are delegated to two (2) stipend positions. Objective 4 Leverage New Technologies GOAL 5 Resource Management Strategy Sponsors Fire Prevention Officer/EMT Philip Burt Firefighter/EMT Craig DeCosta Firefighter/Paramedic Matthew Tucker 65Brewster Fire-Rescue Strategic Plan FY22 to FY26 Brewster Fire-Rescue 1671 Main Street Brewster, MA 02631 USA P (508) 896-7018 F (508) 896-4245 www.brewsterfire.com ©Brewster Fire-Rescue/2022. Proprietary, all rights reserved. B R EWSTER MA RESC U E F IRE THE S EA C A PTAIN’S T O WNFE BRUARY 1 9 , 1803 Date: April 6, 2022 To: Members of the Massachusetts State and Local Public Health Workforce Dear Colleagues, The members of the Massachusetts Public Health Council would like to vigorously applaud the local and state public health workforce for extraordinary service during COVID-19 and we are writing to express our appreciation for all of your work during the pandemic. Managing COVID-19 over the past two years has been complex and difficult. Members of this workforce have worked long hours, managed adherence to continually evolving scientific information, handled upset and disgruntled patients and residents, all the while needing to adapt to regulations and develop guidelines for wearing masks, closing buildings, and distributing vaccine. This has been overwhelming for everyone involved. We are especially impressed with the range of your efforts in battling COVID-19 – providing continuous data reporting, operating vaccine clinics, overseeing contact tracing, managing local testing efforts, and advising town administrators, councils, and select boards. Thank you for each of these activities. And thank you for continuing to address the broad range of other ongoing public health responsibilities of our state and local health departments. The Public Health Council is also aware of other stressors caused by COVID-19. While overseeing the pandemic for the state, you also have managed personal and family obligations. Some members of this workforce have lost family and friends, and some have experienced COVID-19 themselves. State and local public health workers have been harassed and threatened while carrying out this vital work. For each of these losses and challenges, please accept our acknowledgement and sympathy. As Public Health Council members, we convene monthly to review, advise, and make regulations for Massachusetts. We are partners with you in protecting and enhancing the public’s health. You have our wholehearted appreciation for continuing to keep our state healthy. Sincerely, The Massachusetts Public Health Council The Commonwealth of Massachusetts Executive Office of Health and Human Services Department of Public Health 250 Washington Street, Boston, MA 02108-4619 CHARLES D. BAKER Governor KARYN E. POLITO Lieutenant Governor MARYLOU SUDDERS Secretary MARGRET R. COOKE Commissioner Tel: 617-624-6000 www.mass.gov/dph Brewster Chamber of Commerce PO Box 1241, Brewster MA 02631 T: 508-896-3500 E: info@Brewster-CapeCod.com www.Brewster-CapeCod.com Brewster in Bloom 2022 Invitation to the Brewster Select Board: You are cordially invited to lead the 2022 Brewster in Bloom Parade on Sunday, May 1 stepping off from Eddy Elementary School at 1:00 PM, heading west on Route 6A to Swamp Road. There will be school buses there to ferry people back to the start. This route is approximately 1.5 miles long. Staging for the parade will begin at 11 AM on the road that surrounds the school. Parking for people participating in the parade will be limited to three (3) vehicles per parade unit; everyone else will be directed to park at Stony Brook Elementary and car-pooling is encouraged. We’re looking forward to an afternoon of fun for everyone in Brewster. The theme this year is “Honoring Hometown Heroes” which not only includes first responders and medical personnel but also the owners, managers and employees of essential businesses that help to keep our communities thriving! It will be interesting to see how the different groups manage this. We’re asking everyone involved in Brewster in Bloom weekend to start doing a “sun dance” now so we’ll have perfect weather! I hope to see you in the parade! Sincerely, Ms. S. Kyle Hinkle Executive Director WHEREAS, the week of May 1 through 7, 2022, marks the 38th anniversary of ‘‘Public Service Recognition Week’’; WHEREAS, Brewster benefits daily from the knowledge and skills of the highly trained individuals who work in public service; WHEREAS, amid the COVID–19 pandemic, Town employees continue to serve on the frontlines to keep Brewster running; WHEREAS, the commitment and dedication of Town employees during the pandemic have allowed essential services to continue, mitigated the disruption to residents’ daily lives, and played a critical role in protecting public health and safety in the Town of Brewster; WHEREAS, the theme of this year’s annual Brewster in Bloom parade is “Honoring Hometown Heroes”; NOW THEREFORE, be it hereby known to all that The Town of Brewster offers its sincerest thanks and appreciation to all Town employees in recognition of their tireless efforts on behalf of Brewster residents, throughout the COVID-19 pandemic. The entire Select Board extends its commendations and expresses gratitude for their public service. Given this 25th day of April, 2022 ___________________________ _________________________ By: Cynthia A. Bingham, Chair David C. Whitney, Vice-Chair _______________________ __________________ Edward B. Chatelain, Clerk Mary W. Chaffee _________________ Kari Sue Hoffmann A True Copy Attest: _________________________ Colette Williams, Town Clerk Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Proposed American Rescue Act Funds Spending Plan DATE: April 20, 2022 Following up on our earlier discussions regarding expenditure of Brewster’s American Rescue Plan Act funds, we are proposing the following spending plan for the $1.023M directly allocated to the Town in 2021: $275k for one-time premium pay for eligible public sector front-line employees (see details in accompanying memo) $150k for public health expenditures related to the pandemic, including partial funding for new part-time public health nurse (FY23-24) $150k for resident beach access at the Sea Camps Bay property (design, permitting, construction, and operations) $250k for site remediation at the Sea Camps based on Phase II report findings $125k for Long Pond boat ramp $25k for Crosby Property Revolving Fund revenue loss $25k for partial funding of new seasonal Natural Resource positions (FY23-24) These proposed expenditures total $1M. We will revisit the $20+k remaining balance as these projects near completion. As a reminder, the US Treasury Final Rule issued in January 2022 greatly expanded the allowable use of these funds to offset revenue losses up to $10M for “any service traditionally provided by government”. In addition, Barnstable County received $41.3M in ARPA funds. On a per capita basis, Brewster’s share of those funds is $1.9M. Following their outreach campaign this winter, the County appears poised to convey $10M to the Towns in the near future. We expect to receive approximately $450k from this initial County disbursement. We are proposing to allocate all of those funds for Phase I Drummer Boy Park improvements, currently estimated to cost $750k. This work is being coordinated with the planned Wing Island elevated boardwalk project and these funds will provide critical financial support to help move this phase of the project forward on schedule in 2023. There is no timetable for decisions regarding future allocation of the remaining balance. If Brewster were to be awarded any supplemental funds through the County, we will provide additional recommendations at that time. Office of: Select Board Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: COVID Premium Pay for Town Employees DATE: April 20, 2022 For Brewster’s $1+M allocation of ARPA funds, we are proposing an appropriation up to $275,000 for premium pay for essential Town workers, consistent with US Treasury guidance. In recognition of their service to the community and the inherent risk that such work imposed on certain Town employees, we are proposing one-time premium pay on a tiered basis intended to reflect their potential COVID exposure in the workplace as follows: $3,000 for Fire/EMS personnel $2,500 for Police Officers $2,000 for Health Department, Inspectional Services (Building Department), and Fire Administrative personnel $1,750 for Police Administrative personnel and Dispatchers $1,500 for Department of Public Works, Water Department, and Facilities personnel $1,000 for Administrative (including Town Hall), Recreation, Council on Aging, Library, Natural Resources, & Golf personnel Payments will be pro-rated for employees based on the extent to which they worked in- person and their facilities were open to the public at least 50% of each month from April 2020 through May 2021 - the 14 months during which the Commonwealth of Massachusetts was fully operating under a state of emergency. A number of other MA municipalities have adopted a similar methodology in allocating ARPA premium pay to Town employees. This amount also includes separate, one-time funding for several Department Heads whose workload and responsibilities during the pandemic were greatly expanded and whose contributions to the organization during this period were above and beyond all expectations. It is important to note that Brewster school staff received one-time payments from the district in 2021 in recognition of their service during the pandemic. Office of: Select Board Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Brewster Priorities for American Rescue Act Funds DATE: January 21, 2022 Last spring, with the passage of the American Rescue Plan Act, $350 billion was allocated to state, county, local, and tribal governments in the form of Coronavirus State and Local Fiscal Recovery Funds. Brewster’s direct allocation from this federal appropriation is $1.023M. These funds can be used for costs incurred after March 3, 2021. They must be obligated by December 31, 2024 and fully expended by December 31, 2026. It will be paid out in two 50% tranches – one was issued last June and the second will be issued in June 2022. In May 2021, the US Treasury published interim guidance regarding eligible uses of these funds, which broadly included: replacing lost public sector revenue, public health and economic recovery, premium pay for front-line workers, and water, sewer, and broadband infrastructure. Earlier this month, the US Treasury issued its final rule regarding use of these funds, making several significant changes to eligible uses. Most importantly, they greatly expanded the allowable use of these funds to offset revenue losses up to $10M for “any service traditionally provided by government”. Although this final rule is technically set to take effect on April 1, 2022, funds can be used in a manner consistent with these expanded eligible uses between now and then. The Select Board has discretion on how these funds are locally allocated. For Brewster’s $1+M direct appropriation, we preliminarily suggest the following priorities for your consideration: 1.Up to $200k for one-time premium pay for certain public sector front-line employees 2.Up to $150k for public health expenditures related to the pandemic 3.Up to $150k for resident beach access at the Sea Camps (design, permitting, construction, and operations) 4.Up to $100k for resident pool access at the Sea Camps (initial funding for revolving fund) Office of: Select Board Town Administrator 5.At least $200k for site remediation at the Sea Camps based on Phase II report findings Barnstable County received $41.3M in ARPA funds. On a per capita basis, Brewster’s share of those funds is $1.9M. As part of a larger outreach campaign, the County has asked for feedback from Town leaders on how we think these funds should be allocated. They have expressed interest in potentially using these funds for certain, as yet undefined, regional projects and initiatives. County officials will attend the Select Board’s January 31 meeting to share out information and hear our input. Based on the recent changes to the final rule granting significant local discretion on how these funds may be used up to the $10M cap, I would recommend that the County allocate 100% of their funding directly to the towns. Several other towns have already relayed this sentiment to the County including but not limited to Sandwich, Falmouth, and Yarmouth. As you know, we have several major looming capital needs for which these one-time funds would make a significant difference. If Brewster were to have access to the full $1.9M, other potential funding opportunities include increased investments in local social service agencies, community housing programs, and water quality initiatives. We would solicit feedback to determine the highest and best use of those funds. 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2022 KP Law, P.C. American Rescue Plan Act Funded Projects and Expenses Treasury Department Issues Final Rule Governing Use of ARPA Funds Original: November 15, 2021; Updated March 9, 2022 Regulatory History and Issuance of the Final Rule The U.S. Treasury Department has released its Final Rule governing the use of State and Local Fiscal Recovery Funds (SLFR Funds), made available to state and local governments through the American Rescue Plan Act (ARPA). Since passage of ARPA in March 2021 and the distribution of the first tranche of ARPA funds in or around May 2021, communities have been planning for and spending ARPA funds under the regulatory guidance provided pursuant to the U.S. Treasury Department’s Interim Final Rule, which we explained in detail in our November 15, 2021 eUpdate. On January 6, 2022, the Treasury Department issued its Final Rule governing state and local governments’ use of SLFR Funds, the text of which is available here. While substantially similar to the Interim Final Rule, the Final Rule includes some important changes to the Interim Final Rule that are based upon comments submitted during the notice and comment period for the Interim Final Rule. Here, we have updated our November 15, 2021 eUpdate with a summary of the significant changes incorporated into the Final Rule. The discussion in the original, November 15, 2021 eUpdate of all eligible uses has been retained and follows the overview of the Final Rule immediately below.1 I. Lost Revenue – $10 Million Standard Allowance: SLFR Funds may be used for the provision of “government services” in an amount equal to the reduction in the recipient’s lost revenue in fiscal years 2020 to 2023. To determine a community’s lost revenue, Treasury created a somewhat complex formula in the Interim Final Rule that involved comparing actual annual revenue to estimated revenue based on average revenue growth over the past three fiscal years. Treasury received many comments that the calculation was too complex and did not take into account all revenue streams, and responded by incorporating the so-called “standard allowance” into the Final Rule. Final Rule, §35.6(d)(1). Now, any recipient can elect to take a standard allowance of up to $10 million, which will be deemed the funding recipients lost revenue for the entire period of performance (March 3, 2021 to December 31, 2024). This is a one-time election, and once made a recipient cannot elect to calculate and cover actual lost revenue with ARPA funds later. For many smaller communities, this means all of their SLFR Funds may be allocated for the provision of “government services.” 1 All of the eligible uses contained in the Interim Final Rule, described in Section V, below, remain in the Final Rule. The Final Rule has only clarified or expanded the requirements or scope of existing eligible uses. Therefore, the information contained in Sections I-IV of this eUpdate supplements, but does not replace, the information contained in Section V. 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2022 KP Law, P.C. II. Premium Pay – Presumptive Eligibility for Employees Not Exempt from FLSA Overtime Provisions: ARPA funds may be used to provide premium pay that “responds to eligible workers performing essential work.” Treasury has defined each of those three elements. All municipal employees are “eligible workers,” and “essential work” is any work performed in-person (i.e. not from home) and that involves regular interaction with the public or the regular handling of items handled by the public. Under the Interim Final Rule, premium pay would presumptively “respond to” such workers if it were provided to low- and moderate-income workers, meaning those whose income is at or below 150% of the mean state or county income (whichever is greater). After receiving comments that this threshold was too restrictive and administratively burdensome, Treasury expanded the types of employees presumptively eligible for premium pay to include employees not exempt from the overtime provisions of the FLSA. Final Rule, §35.6(c)(2). It is important to note, however, that this is merely a presumption for purposes of satisfying the “responds to” component of a premium pay program; ARPA recipients may still provide premium pay to higher income workers that are exempt from the FLSA’s overtime provisions if it provides written justification for such pay to Treasury. III. Eligible Water and Sewer Infrastructure Investments Expanded: ARPA funds may be used to make necessary investments in water, sewer, and broadband infrastructure. With respect to water and sewer infrastructure projects, the Interim Final Rule incorporated the requirements of the EPA’s Clean Water State Revolving Fund (CWSRF) and Drinking Water State Revolving Fund (DWSRF) programs. However, Treasury received many comments requesting additional flexibility to use ARPA funds for water and sewer projects local officials deem necessary, and the Final Rule now provides that additional flexibility. a. Sewer Projects: Under the Final Rule, ARPA funds may be used for sewer projects regardless of their impact on the drinking water supply (a critical component of stormwater project eligibility under the CWSRF), so long as the project otherwise complies with certain provisions of the Federal Water Pollution Control Act. Final Rule, §35.6(e)(1)(ii). b. Drinking Water Projects: Treasury has expanded the types of projects that are eligible for those serviced by private wells. While projects connecting homes serviced by private wells to a public water supply system and those addressing installation, repair, and replacement of private septic systems were already eligible under the Interim Final Rule, communities may now use ARPA funds for rehabilitation, testing, and treatment and remediation for private wells. Final Rule, §35.6(e)(1)(vii). c. Population Growth: The Final Rule permits ARPA funds to be used for water projects needed to serve anticipated population growth, with certain conditions, Final Rule, §35.6(e)(1)(v), contrary to the DWSRF requirement that projects eligible for that program be designed to serve the existing population (i.e. not be based on anticipated future growth.) IV. Public Health and Negative Economic Impact Measures: Recipients may use ARPA funds for capital expenditures, programs to improve public health services, and to address the negative economic impacts of the COVID-19 pandemic. Under the Interim Final Rule, one negative economic impact that could be addressed with ARPA funds were those resulting in public sector layoffs, and therefore one eligible use of ARPA funds was payroll and associated costs to support the public sector workforce by hiring or rehiring staff to fill 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2022 KP Law, P.C. budgeted positions that existed on January 27, 2020. Treasury received comments concerning historic underinvestment in the public sector workforce and the need to hire above previous levels, and now recipients may use ARPA funds to increase the number of budgeted, full-time employees above the number that existed as of January 27, 2020. This increase is limited to the difference between full time employees as of January 27, 2020 multiplied by 1.075 and full-time employees as of March 3, 2021. Final Rule, §35.6(b)(3)(ii)(E)(2)(ii). However, recipients must elect to use ARPA funds either to hire and rehire up to past levels, or to increase staffing as noted; recipients cannot use ARPA funds for both purposes. Finally, Treasury clarified and expanded the types of capital expenditures recipients could make with SLFR Funds to support those impacted by COVID-19. Recipients may use ARPA funds for capital expenditures that serve “impacted” or “disproportionately impacted” households and businesses, and the Final Rule expands the set of households presumed to be “impacted” by the pandemic to include the general public. Final Rule, §35.6(b)(2)(ii). Moreover, the Final Rule includes an expanded list of the types of assistance and relief that may be provided, the list now including programs that make affordable housing, childcare, and early learning services available in “impacted” communities, Final Rule, §35.6(b)(3)(ii)(A)(3)&(5), and funding community development and neighborhood revitalization programs in “disproportionately impacted” communities. Final Rule, §35.6(b)(3)(ii)(A)(11)(iv). V. Eligible Uses: Below we have provided a list of eligible uses under the IFR. It is important to note this is a summary list, and some items have been combined or summarized for conciseness and ease of reference. When actually relying on a listed eligible use or designing an ARPA-funded program, it is critical the full text of the IFR, and perhaps legal counsel, be consulted. The eligible uses of ARPA funds are: • Responding to the COVID-19 public health emergency and its negative economic impacts: o Expenses related to vaccination programs and clinics and COVID-19 testing, monitoring, and contact tracing (e.g. staff, equipment and supplies, facilities, IT, and administrative expenses); o COVID-19-related expenses of public hospitals, temporary medical facilities, clinics, congregate care facilities, long-term care facilities, incarceration settings, homeless shelters, and group living facilities; o COVID-19- related emergency medical, transportation, and telemedicine expenses; o Expenses related to provision and distribution of personal protective equipment, sanitizing products, and supplies and equipment (including ventilation upgrades) to mitigate the risk of spreading COVID- 19; o Expenses for quarantining and isolating individuals, including providing paid sick and paid family and medical leave to public employees; and o Expenses related to the treatment of long-term symptoms, mental health treatment, and behavioral health services related to COVID-19. • Payroll and covered benefits for: o Public safety, public health, human services, and similar employees to the extent the employee’s time is spent mitigating or responding to COVID-19; and o New employees hired to increase staffing to the level of employees employed as of January 27, 2020. • Unemployment Benefits and Support: o Assistance and job training for individuals who are unemployed or underemployed; and 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2022 KP Law, P.C. o Contributions to the state unemployment insurance trust fund up to the level required to restore the fund to its balance as of January 27, 2020. • Addressing Negative Economic Impacts: o Support to small businesses and nonprofits (e.g. loans, grants, in-kind assistance, technical assistance, and other services) that responds to the negative economic impacts of COVID-19; o Assistance to households, including cash assistance programs, that responds to the negative economic impacts of COVID-19; and o Aid to impacted industries, such as tourism, travel, hospitality, and other impacted industries, that responds to the negative economic impacts of COVID-19. • Improvements to Public Health or Economic Relief Programs: o Administrative costs associated with these services and programs, including data reporting and IT improvements. • Infrastructure Investments: o Investments in water, sewer, and broadband infrastructure; o Water and sewer projects must be eligible under certain sections of the Federal Water Pollution Control Act or Safe Drinking Water Act; and o Broadband infrastructure must be designed to reliably provide a certain level of service (e.g. 100 Mbps upload/download speed). • Miscellaneous: o Providing premium pay to essential workers or grants to certain employers that provide premium pay to essential workers, with priority of premium pay provided to low- and moderate-income workers; o Survivor’s benefits for family members of those who have died of COVID-19; and o Programs, social services, educational improvements, or other assistance to disproportionality impacted populations, meaning those in “Qualified Census Tracts.”2 VI. Recoupment: Misuse of ARPA funds could subject the funding recipient to recoupment. The Treasury Department will be monitoring use of APRA funds and enforcing the Act’s and the IFR’s requirements with respect to the use of ARPA funds through 2026. While the precise level of oversight and standards by which Treasury enforces these requirements is currently unknown, Treasury has outlined in the IFR the process by which it will seek to recoup improperly spent ARPA funds. Therefore, we strongly recommend strict compliance with the eligible uses outlined in the IFR. In general, any ARPA funds used in violation of the Act or the IFR will be subject to recoupment prior to December 31, 2026. Recoupment may occur if Treasury finds or is notified, by any person, that an ARPA funding recipient has used CSLFR Funds in violation of the eligible use and lost revenue provisions of the IFR. The primary means by which Treasury will identify misuses of ARPA funds is through reporting provided by 2 “Any census tract which is designated by the Secretary of Housing and Urban Development and, for the most recent year for which census data are available on household income in such tract, either in which 50 percent or more of the households have an income which is less than 60 percent of the area median gross income for such year or which has a poverty rate of at least 25 percent.” 26 U.S.C. 42(d)(5)(B)(ii)(I). 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2022 KP Law, P.C. recipients. Recipients will be required to report ARPA funding expenditures quarterly, however, Treasury will also consider information from other sources, including members of the public. Where Treasury identifies a misuse of ARPA funds, it will send the recipient a Notice of Violation. The Notice of Violation will identify and explain the amount of ARPA funding it has deemed misused and subject to recoupment. A recipient issued a Notice of Violation may request reconsideration of any amounts identified in the Notice of Violation. The recipient may provide additional information concerning the use of ARPA funds or its calculation of its tax revenue, and Treasury thereafter will consider whether the Notice of Violation was properly issued and the amount appropriate for recoupment, if any. A request for reconsideration must be submitted with 60 calendar days of the Notice of Violation, and Treasury will respond with a decision to affirm, withdraw, or modify the Notice of Violation within 60 calendar days of receipt of the request for reconsideration. Finally, payment of amounts subject to recoupment must be made within 120 calendar days of the initial Notice of Violation, if no request for reconsideration is made, or 120 calendar days of the final Notice of Violation if reconsideration is requested. This eUpdate is designed to provide a broad overview of the ARPA funding process and eligible uses, but should not be relied on exclusively to make ARPA funding decisions. As noted above, even if a use is generally eligible, the manner in which the expenditure is made must still comply with all of the terms and conditions of ARPA funding, and must be properly reported to Treasury. If you have any questions concerning whether a particular use is eligible or have been issued a Notice of Violation, please do not hesitate to contact your KP Law contact at (617) 556-0007. Disclaimer: This information is provided as a service by KP Law, P.C. This information is general in nature and does not, and is not intended to, constitute legal advice. Neither the provision nor receipt of this information creates an attorney-client relationship with KP Law, P.C. Whether to take any action based upon the information contained herein should be determined only after consultation with legal counsel. Page 1 of 3  BARNSTABLE COUNTY In the Year Two Thousand Twenty-Two Ordinance 22-07 The Cape Cod regional government, known as Barnstable county, hereby ordains; Section 1. 1.a The sum of $10,000,000 shall be expended for distributions to towns in Barnstable County and shall be derived from funds received by Barnstable County under the American Rescue Plan Act of 2021 (ARPA). 1.b. Barnstable County shall directly distribute the following funds to each town under Section 1.a. using the mathematical formulation outlined in the following table:         Town    2020  Federal  Census  Population  Town  Population  as % of  County  Population    $10M ARPA  Disbursement  Allocated  Per Capita  Town  Grouping  by % of  County  Population    Percent of  Disbursement  Reallocated  by Population        Reallocation  Amount  Truro 2,454 1.07% $107,163.44 1%‐2% 30% $32,149.03  Wellfleet 3,566 1.56% $155,723.24 1%‐2% 30% $46,716.97  Provincetown 3,664 1.60% $160,002.79 1%‐2% 30% $48,000.84  Eastham 5,752 2.51% $251,183.43 2%‐3% 20% $50,236.69  Orleans 6,307 2.75% $275,419.66 2%‐3% 20% $55,083.93  Chatham 6,594 2.88% $287,952.63 2%‐3% 20% $57,590.53  Brewster 10,318 4.51% $450,575.56 4%‐5% 10% $45,057.56  Harwich 13,440 5.87% $586,909.82 5%‐6% 5% $29,345.49  Dennis 14,674 6.41% $640,797.22 6%‐7% 1% $6,407.97  Mashpee 15,060 6.58% $657,653.41 6%‐7% 1% $6,576.53  Sandwich 20,259 8.85% $884,687.94 8%‐9% ‐4% ‐$35,387.52  Bourne 20,452 8.93% $893,116.04 8%‐9% ‐4% ‐$35,724.64  Yarmouth 25,023 10.93% $1,092,726.51 10%‐11% ‐4.57% ‐$49,965.94  Falmouth 32,517 14.20% $1,419,981.14 14%‐15% ‐6% ‐$85,198.87  Barnstable 48,916 21.36% $2,136,107.18 >20% ‐8% ‐$170,888.57               County 228,996 100.00% $10,000,000.00                    Average 15,266 6.67%        1.c. The amount of funds to be directly distributed to each town under section 1.a. shall be allocated as follows: Barnstable County Ordinance 22-07 Page 2 of 3      Town Amount  Barnstable $1,965,218.61  Bourne $857,391.40  Brewster $495,633.11  Chatham $345,543.15  Dennis $647,205.19  Eastham $301,420.11  Falmouth $1,334,782.27  Harwich $616,255.31  Mashpee $664,229.94  Orleans $330,503.59  Provincetown $208,003.63  Sandwich $849,300.42  Truro $139,312.48  Wellfleet $202,440.22  Yarmouth $1,042,760.57     Total $10,000,000.00  Section 2. 2.a. All funds expended for direct distribution to towns in Barnstable County derived from funds received under ARPA shall be applied for through the Barnstable County ARPA Application Portal (ARPA.barnstablecounty.org) 2.b. Said funds are to be expended by towns only for the purposes and in the ways set forth in the United States Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds Final Rule (ARPA Final Rule) effective on April 1, 2022 or any subsequent directives issued, except towns shall not expend those funds: (i) for the provision of government services to the extent of the reduction in revenue due to the COVID–19 public health emergency as defined in the ARPA Final Rule or subsequent updates; or (ii) to respond to workers performing essential work during the COVID19 public health emergency by providing premium pay to eligible workers Section 3. An amount not to exceed $617,664 may be expended by Barnstable County for the purpose of managing and administering funds received under the American Rescue Plan Act of 2021 for the period of May 25, 2021 through June 30, 2023 and shall be derived from those funds Barnstable County Ordinance 22-07 Page 3 of 3      Adopted by the Assembly of Delegates on April 20, 2022 ____________________________ Patrick Princi, Speaker Assembly of Delegates Section 4. No additional ordinance shall be required for funds expended for distributions to towns in Barnstable County under Section 1 of this ordinance, or for funds expended for management and administration under Section 3 of this ordinance Section 5. Barnstable County shall utilize the Ordinance Process provided in Section 1-6, Section 2-8, and Section 3-8 of the Barnstable County Home Rule Charter to expend any and all funds received by the County under ARPA not authorized to be expended in this ordinance   Brewster Select Board Meeting of April 25, 2022 For Your Information (FYI) Items Agenda Item #17: FYIs 1.Lower Cape Outreach Council, Inc 3rd Quarter Report 2.Cape Light Compact Disclosure 3.Independence House Statistics 4.Correspondence from Brewster Conservation Trust – CPA Formula Bylaw Change 5.Cultural Council Application – David Iannitelli 6.Democratic Registrar Application- Sally Andreola 7.Bikeways Committee Name and Charge Request changes 8.CVEC Nexamp Reports- December 22- January 21, 2022 9.Eversource Notice of Planned Vegetation Maintenance Work 10.March 2022 Housing Coordinator Update 11.Notice of Award- CDBG Grant Administration Services 12.Zoning Board of Appeal Notification 13.Building Permit fee waiver by Town Administration Lower Cape Outreach Council, Inc. REPORT TO THE TOWN OF BREWSTER FISCAL YEAR 2022 Quarter:1. Jul - Sept.2. Oct - Dec 3. Jan - Mar 4. Apr - Jun Year to Date Service Provided Cash Assistance $30,137.89 $43,152.29 $42,286.81 # of Households **55 78 87 Food: Value in $$10,880.00 $9,920.00 $10,960.00 # of Orders **99 84 274 # of Adults 124 129 134 # of Children 81 92 89 # of Seniors 20 14 12 Thanksgiving Baskets in $$0.00 $1,040.00 $0.00 # of Orders **0 13 0 # of People 0 36 0 Clothing Value in $$0.00 $1,825.00 $637.00 # of Orders **0 36 15 # of Adults 0 21 8 # of Children 0 13 5 # of Seniors 0 3 2 Holiday Toys Value in $$0.00 $1,425.00 $0.00 # of Families **0 18 0 # of Children 0 26 0 ** Total Units of Service 154 237 376 Value per Unit of Service $266.35 $242.03 $143.31 TOTAL CASH VALUE $41,017.89 $57,362.29 $53,883.81 This disclosure is required by the Massachusetts Department of Public Utilities Content Label for Cape Light Compact Retail Access Electricity Supply Customers Nitrogen Oxide (NOX) is formed when fossil fuels and biomass are burned at high temperatures. They contribute to acid rain and ground-level ozone (or smog), and may cause respiratory illness in children with frequent hight level exposure. NOX also contributes to oxygen deprivation of lakes and coastal waters which is destructive to fish and other animal life. Sulfur Dioxide (SO2) is formed when fuels containing sulfur are burned, primarily coal and oil. Major health effects associated with SO2 include asthma, respiratory illness and aggravation of existing cardiovascular disease. SO2 combines with water and oxygen in the atmosphere to form acid rain, which raised the acid level of lakes and streams, and accelerates the decay of buildings and monuments. Carbon Dioxide (CO2) is released when fossil fuels (e.g., coal, oil and natural gas) are burned. Carbon dioxide, a greenhouse gas, is a major contributor to global warming. Working Together Toward A Smarter Energy Future Cape Light Compact • 1.800.381.9192 • Fax: 774.330.3018 • capelightcompact.org Air Emissions Data for this label is provided by NextEra Energy Services, Cape Light Compact’s selected supplier. New England System Mix Power Attribute Content* Source Percentage MA Renewable Portfolio and Clean Energy Standard Requirements (includes Wind, Solar, Biomass, and other renewable resources pursuant to MA regulations) Voluntary Wind Additional MA Class 1 RECs TOTAL Cape Light Compact Aggregation Standard Supply Product Air-source heat pump Biogas Biomass Coal Diesel Digester Gas Efficient Resource (Maine) Energy Storage Fuel Cell Ground- and water-source heat pump Hydroelectric/hydropower Hydrokinetic Jet Landfill Gas Liquid Biofuels Municipal Solid Waste Natural Gas Nuclear Oil Solar Photovoltaic Solar Thermal Trash-to-energy Wind Wood 0.06 0.01 2.03 0.66 0.91 0.10 0.90 0.04 0.49 0.02 5.95 0.00 0.01 0.5 0.46 0.67 46.09 25.60 4.57 4.87 0.01 2.31 3.52 1.04 *TOTAL Power Source System Mix Percentage 100 100 51.3 47.7 1 0.6747 0.3971 740.68 The electricity you consume comes from the New England power grid, which receives power from a variety of power plants and transmits the power throughout the region as needed to meet the requirements of all customers in New England. When you choose a power supplier, that supplier is responsible for generating and/or purchasing power that is added to the power grid in an amount equivalent to your electricity use. “System Power” includes the mix of power generating resources in the regional electricity market. Although the power delivered to Compact customers comes from the regional New England power grid, the Compact’s supplier provides 100% renewable energy to Compact customers by retiring renewable energy certificates (“RECs”) and clean energy credits (“CECs”) to match customers’ usage as follows: 1) RECs and CECs to meet the state-mandated Clean Energy Standard (“CES”) and Renewable Portfolio Standard (“RPS”), which includes a mix of RECs from wind, solar, biomass, and other qualified renewable generation resources, equal to 51.3% of usage; 2) RECs in addition to those required by the RPS and CES from a MA Class 1 resource located in MA in a quantity equal to 1% of usage; and 3) RECs in addition to those required by the RPS and CES representing generation from North American wind resources in a quantity equal to 47.7% of usage. This renewable content is reflected in the “Power Attribute Content” table to the right. NextEra Energy Services will update fuel sources and emissions data to its customers quarterly, allowing customers to compare data among the companies providing electricity service on Cape Cod and Martha’s Vineyard. Generation Prices* • Residential customers: prices in effect for Dec. 2021 - June 2022 are 14.699¢ per kWh • Commercial customers: prices in effect for Dec. 2021 - June 2022 are 14.499¢ per kWh • Industrial customers: prices in effect for March 2022 - June 2022 are 11.299¢ per kWh *Prices include an adder of $0.001/kWh for the Cape Light Compact Operating Fund.Prices do not include regulated charges for customer service and delivery. Those charges are billed by your local distribution company. For a breakdown of supply pricing, visit capelightcompact.org/power-supply. Emissions for each of the following pollutants are presented as a percent of the region’s average emission rate based on the System Mix. System average emission rates were prepared for New England Power Pool (NEPOOL) by ISO New England and are based on data from Q4 2020 - Q3 2021 for residential, and commerical and industrial rates. Disclosure Label Based on Data from Q4 2020 - Q3 2021 *Power Attribute Content table reflects 2022 REC retirement Requirement. Note: Electricity customers in New England are served by an integrated power grid, not particular generating units. The System Mix information is based on the most recently available information provided via the NEPOOL Generation Information System. Cape Light Compact’s Power Supplier procures electricity supply through system power contracts, not from specific generating units. Based on data from Q4 2020 - Q3 2021. Actual totals may vary slightly from 100% due to rounding New unit emissions data for CO2 is 895lbs/MWh; for NOX is 0.055 lbs/MWh; for SO2 is 0.011 lbs/ MWh. Emissions Data Emission Type Lbs. per MWh % NEPOOL System Average Nitrogen Oxides (NOX) Sulfur Dioxide (SO2) Carbon Dioxide (CO2) 100 100 100 Archive d: Friday, April 22, 2022 2:43:30 PM From: Kari Hoffmann Se nt: Thu, 21 Apr 2022 20:35:06 +0000Authentication To: Cynthia Bingham Cc: Clare O'Connor-RICE; Erika Mawn; Peter Lombardi Subje ct: Applicant for the Cultural Council Se ns itivity: Normal Attachme nts : Iannitelli, David - Cultural Council screening form.pdf; Good afternoon, Cindy, I have completed my interviews and cons ultations regarding David Iannitelli's appointment to the Brewster Cultural C ouncil. Dave has a Mas ters in Performing Arts and has years of about 20 years of experience in the arts both in Brazil and in the United States . His reference s tated that he has a creative mind and s pirit and is an out of the box thinker. I was most impres s ed when Dave s aid one of is goals was to make dance acces s ible to all and that "culture is a human right and s hould be celebrated." (pleas e note that his reference, Naomi Turner, lives and works in Chatham) I believe, as does Clare O'Connor-Rice, Chair of the C ultural Council, that adding a member with experience in the performance arts would be a benefit to the Brews ter Cultural Council. As the liais on to the Brews ter Cultural Council, I would like Dave Iannitelli to be cons idered for appointment to the Cultural C ouncil. Pleas e let me know if you have any ques tions . Reg ards , Kari Kari S . Hoffmann Brewster S elect Board Town of Brewster 2198 Main S treet Brewster, MA 02631 FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: 7 April 2022 Town of Brewster Select Board Brewster Town Hall 2198 Main Street Brewster, MA 02631 To the Select Board, The Town of Brewster Bikeways Committee voted on 29 March 2022 to recommend changing the committee’s name and charter to include pedestrian matters in the Town of Brewster. Since the committee was originally formed and appointed by the Select Board in 1975, much has changed in the Town of Brewster. The addition of sidewalks on Main Street and Chief of Police’s decision to allow cyclists to use sidewalks have caused matters, such as new road construction, to overlap cycling and pedestrian concerns. Other towns and cities including: Falmouth, Sandwich, Truro, Wellfleet, Manchester-by-the-Sea, and Holyoke have combined cycling and pedestrian advisory committees. Barnstable County and The Massachusetts Department of Transportation both link cycling and pedestrian initiatives together. The Town of Brewster Select Board’s Complete Street Policy #61 approved on 6 Jan 2020, mentions pedestrian and bicycles, but no there is no advisory committee to the select board on pedestrian matters. Changing the name of the Bikeways Committee and including pedestrian matters would fix that problem and better align the committee with bicycle and pedestrian trends across the Commonwealth. The committee recommends that the Bikeways Committee name be changed to the Town of Brewster Bicycle and Pedestrian Committee. The committee further recommends that the select board charge the committee with advising it on all non-vehicular modes of people transportation in the Town of Brewster. If approved, the committee’s revised mission would be: The Town of Brewster Bicycle and Pedestrian Committee advises the Town of Brewster Select Board on all non-vehicular modes of transportation in order to make bicycling and walking, as non-vehicular modes of transportation, safer, more enjoyable, and more accessible throughout the Town of Brewster. Attached is an information briefing that the committee used to make this recommendation. We request that the Select Board approve this recommendation. Sincerely, Joseph Sullivan Chair, Town of Brewster Bikeways Committee Brewster Housing Coordinator Update March 2022 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email and phone requests for information and assistance, 63 total requests for housing information (27) or assistance (20) and at least (16) requests were addressed by Donna Kalinick. Outreach, including webpage postings, for the $1.3 Million Community Development Block Grant (CDBG) for housing rehabilitation and childcare and the Housing Production Plan Survey- online & paper surveys. 2.Brewster Affordable Housing Trust (BAHT) (HPP Strategy #7) The Trust met twice and continued work on creating and preserving affordable housing. Rental assistance: Housing Assistance Corp (HAC) reported that from December 21-Feb 22, 6 Brewster households received $28,711 in rental and mortgage assistance, all was from federal and state funds. 3.Community Housing Parcel off Millstone (Select Board Strategic Plan Goal H-3, HPP Strategy #15) The Trust evaluated the proposal from Preservation of Affordable Housing & Housing Assistance Corporation to build a compact neighborhood of 45 rental units on the property. The Trust scored the proposal as ‘highly advantageous’ and recommended the Select Board accept the proposal. 4.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) Serenity at Brewster (55+ rental housing, 27 affordable units): Phase 2, 91units, expected to open in 2022. Working on final approval of Regulatory Agreement and start of marketing for 27 affordable apartments. 5. Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Construction continues, expect lottery in summer 2022. Habitat for Humanity Red Top Road (2 affordable home ownership): Working on Regulatory Agreement. 6.Preservation of Housing and Related Support of Brewster Residents Regional CDBG Housing Rehabilitation and Childcare grant award officially received by Brewster. Assisted residents with CDBG housing rehabilitation and Covid-19 Fund applications. 7.Subsidized Housing Inventory (SHI) (HPP Strategy #10)  Ongoing follow-up with SHI homes. Provided update on tax taking of 212 Yankee Drive to Select Board, article on Town Warrant. Met with Department of Housing & Community Development (DHCD), legal counsel, and Asst. Town Administrator Donna Kalinick about the affordable resale of 11 Sean Circle. 8.Housing Production Plan (HPP) (Select Board Strategic Plan Goal H-2) Housing Partnership met twice, continued outreach work with Barrett Planning. Small Group interviews completed. Housing Survey open. Community Conversation Kits will also be created for small group use. Provided data and information. Presented updates on process at Vision Planning and Select Board meetings. 9. Collaboration (HPP Strategy #9) Attended Housing trainings, Housing Summary Update paper submitted to Vision Planning Committee. New Projects/Upcoming Activities 1.Brewster’s request for Direct Local Technical Assistance (DLTA) funding for a regional housing market analysis was approved by the Cape Cod Commission. 2.Housing Production Plan (HPP) (Select Board Strategic Plan Goal H-2): The Housing Partnership will hold a Virtual Community Housing Forum, facilitated by Barrett Planning Group on April 28th at 6PM: Passcode: 388082 https://us02web.zoom.us/j/83143745310?pwd=UCtBNE5Vb2xtUGFod0FvdnBHeENlQT09 Personnel Special thanks to Donna Kalinick who covered the Housing Program duties while the Housing Coordinator was away for two weeks. Participated in Housing Trust, Housing Partnership, Vision Planning and Select Board meetings. Also worked with: Building Dept., Council on Aging, Health Dept., Project Manager, Select Board, Town Administration, and Vision Planning Committee.