HomeMy Public PortalAboutFY 2022 Personnel Department Budget (n 00 O O I- O O O O O O O O M M O O h
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TOWN OF WATERTOWN
® PERSONNEL DEPARTMENT
Administration Building, 149 Main Street
Watertown,Massachusetts 02472-4410
Tel. (617)972-6443 •Fax(617)923-8195
www.watertown-ma,aov
personnel@watertown-ma.gov
GAYLE M.SHATTUCK
Personnel Director
MEMO
To: Michael J. Driscoll, Town Manager
From: Gayle Shattuck,Personnel Director
Date: January 13, 2021
Re: Budget Narrative FY22
I am submitting for your review and consideration the proposed operating budget for FY22.
Full Time Salaries: Salaries in FY22 are budgeted for 26.1 pay weeks due to how the weeks in the
fiscal year fall.
Longevity:
The Longevity line item is budgeted for$3,650 which represents twenty-seven years of service to
the Town for Maureen Aquilano,the Administrative Assistant.
Part—Time Salaries:
The budget reflects a full time Principal Account Clerk position that is shared with the Building
Department. The Personnel Department is allocated 17.5 hours per week and the Building
Department is allocated 20 hours per week. The additional hours helped with recruitments, FMLA
responses, creating training documents, and managing the schedule of coverage for the lower
hearing room due to the Covidl9 pandemic.
Temporary positions are budgeted to provide short-term clerical support to the Town Departments
in order to cover vacancies, leaves of absence and vacation coverage. It has been a critical support,
especially for the small departments that have just one clerical support to assist with keeping the
departments covered.
During the Covidl9 pandemic,the public was allowed into the town hall by appointment or to drop
items off for certain departments beginning in June. The public was required to fill out contact
tracing information as required by the state. Personal Protective Equipment was provided for sta-F
A schedule for coverage was managed initially by a rotation of clerical positions. With state
mandates for between 25% and 50% occupancy, some staff were needed to work from home,
leaving fewer options for managing the public. Temporary clerical support was was hired to manage
serving the public in the lower hearing room during the'Covidl9 pandemic.
Equipment Maintenance:
The Personnel Department budgets $90 per year for typewriter maintenance.
Office Equipment:
The Personnel Department has budgeted $550 in order to replace worn furniture or purchase more
file storage cabinets for files.
Advertising:
More than half of the FY21 advertising budget was used or encumbered by mid year. The
Department is budgeting $3,000 for advertising recruitments in professional journals and on
websites.
Contracted Services:
The Town contracts with a third party administrators Mount Auburn Occupational Health, and
Al1One Health Resources for managing the drug and alcohol screening programs for CDL drivers,
the drug screening program for public safety employees post-offer and promotions, as well as post-
offer physicals for non public safety positions. The Town contracts with a third party administrator
Advantage Drug Testing to manage the DPW and Public Safety random drug screen selection
program and will manage a federally mandated annual DPW CDL driver license screening
program. The increase to the contracted services line item reflects the expected cost for this new
requirement.
The Town contracts with a third party administrator,AllOne Health Resources, for post-offer
physicals for public safety positions.
The Town contracts with a third party administrator, Psychological Consulting Services, LLC. for
public safety psychological testing services for new hires.
Unemployment Tax Management Corporation, is the third party administrator for unemployment
claims for the School and Town Departments.
Medical Testing:
The Town provides post-offer physical exams as part of the recruitment process for regular full and
part-time positions. Medical testing also includes the drug and alcohol screening tests for the Public
Works, Police and Fire departments. The increase in the line item is due to vendor fee increases.
The costs for a recent new OSHA requirement for Hepatitis B vaccinations for certain custodial
positions in the school and town departments is not reflected in this line item; we are grateful to the
Health Department which is supporting this requirement with vaccine and Health Nurse services
Office Supplies:
Miscellaneous office supplies is level budgeted at $300.
Printing&Forms:
Personnel Department stationary, envelopes is level budgeted at$300.
In-State Travel:
Due to Covidl9 restrictions on in-person meetings and conferences,this line item is decreased. In
the event that we can revert back to in-person events one hundred fifty dollars ($150) is budgeted
for mileage reimbursement and parking fees.
Dues and Subscriptions:
This line item represents memberships to the Massachusetts Municipal Human Resources
Association, of which I am a Board Member which keeps the Personnel Office informed on the
State level; membership to SHRM, a world-wide human resources association which keeps the
Personnel Office informed of issues at the national level. A 5%increase is projected for FY22.
Conference Expenses:
In the event that in-person meetings and conferences are able to resume in FY22,two hundred
seventy-five dollars ($275)has been budgeted.
Staff Development:
Due to the Covidl9 pandemic, there were no requests for training or tuition reimbursements to dr'
Continuing the Town's commitment to developing municipal leaders for Watertown, seven
thousand dollars ($7,000) is budgeted for staff development and training programs. Department
Heads are regularly informed of education and/or professional development programs for mid-level
staff in order to positively affect succession planning and.keeping talent in Watertown.
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