HomeMy Public PortalAboutResolution 1511RESOLUTION NO. 1511
A RESOLUTION ADOPTING THE REHABILITATION GRANT PROGRAM
NOW, THEREFORE, be it resolved by the Village President and the Board of Trustees in the
Village of Plainfield, Will and Kendall Counties, Illinois, as follows:
I. That the attached Rehabilitation Grant Program is hereby adopted by the President and the
Board of Trustees of the Village of Plainfield.
ADOPTED this 18' day of September, 2006, pursuant to a roll call vote as follows:
AYES: Lamb, Manning, Collins, Racich, Dement, Fay
ABSENT: 0
APPROVED by the Village Presidents ptember 18, 2006.
J ES A. WALDORF, VILLAG SIDENT
_,ATTEST:,,_
Village Clerk
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PLAINFIELD
REHABILITATION GRANT
PROGRAM DESCRIPTION
PROGRAM PURPOSE
The Village of Plainfield Rehabilitation Grant Program is designed to encourage private
investment in the exterior rehabilitation and restoration of historically designated residential and
non-residential structures in the Village. The program is intended to provide financial assistance
and incentives to owners of local landmarks or properties in a historic district in recognition of
the positive impact that individual building improvements can have on the overall appearance,
quality, and vitality of the neighborhood and community as a whole. The rehabilitation and
maintenance of historic resources will protect the character of the community for years to come.
GRANT ELIGIBILITY
To be eligible for a Rehabilitation Grant reimbursement, projects must preserve, restore, or
rehabilitate the historic character of the structure's exterior. Rehabilitation for the purpose of
this grant means that an effort is being made not only to maintain a historic property in
reasonable repair, but to improve, reclaim, and restore historic architectural characteristics that
are threatened or have been lost through wear, alteration, or neglect.
Additionally, the property must be a designated landmark or located within a designated historic
is district. Properties with a pending application for landmark or district designation at the time of
application are also eligible. (An official designation is required to receive grant funding. See
the "Grant Reimbursement" section of this document for more information.) All projects must
conform to the Design Manual for the Lockport Street Business Corridor and/or the Secretary of
the Interior's Standards for Rehabilitation. The Standards for Rehabilitation can be found online
at http://vv-ww.cr.nps.gov/hl)s/TPS/tax/rhb/ or copies of both documents are available in the
Planning Division Office.
Property owners or tenants who will make at least $1,000 in qualifying improvements are
eligible to receive a matching grant. Eligible improvements include, but are not limited to paint
and repair, substitute siding removal and rehabilitation of architectural elements. For a full list
of qualifying improvements, please see the "Eligible Improvements" section of this document.
This program can be coupled with the Facade Improvement Program as an added benefit for
rehabilitating a historically designated structure within the Tax Increment Financing (TIF)
district. See the Facade Improvement Program for more information.
FUNDING GUIDELINES
Grants are available to make certain improvements to a historically designated building. The
grant reimburses up to 50% of the total project cost, not to exceed $10,000 per project. Rebates
and other forms of economic incentives may be utilized as part of the grant reimbursement at the
Village's discretion. Funding amount can be influenced by the scope of the project, facade
orientation, and other factors. Should the Facade Improvement and Rehabilitation Grants both
is be approved, the matching requirement of this program will be waived.
Updated 9/1.2/2006
Rehabilitation Grant Program Description Page #2 of 4
Grants may be awarded to applicants for residential properties up to two times in a calendar year.
If awarded, the sum of the grant amounts may not exceed the maximum grant. allowance. Should
an applicant own multiple designated properties, they may apply for the Rehabilitation Grant
Program twice per calendar year for each parcel.
While architectural services by a licensed architect are encouraged, they are not required to
participate in the program. If the Village approves the project, the architect may provide bidding
and construction plans and documents, as well as construction supervision. Only architectural
services directly related to the approved improvements will be reimbursed.
APPLICATION REviEw PROCESS
Interested parties should schedule a pre -application meeting with staff at (81 5) 439-2824 prior to
preparing any materials for submittal. Following said meeting, the applic t may complete and
submit a grant application form, available on the Village's website or in the Planning Division
office. Submittal requirements are set forth on the application form. In addition, staff may
request material samples to gain a better understanding of the proposed colors. Information
provided by the applicant will be used as the basis for preparation of the staff report to the
Historic Preservation Commission.
The Village retains the right to approve an entire request, to approve portions of a request,
suggest and/or ask for changes/additions to a request before approving, or to deny any request or
portion thereof. Staff will prepare a report offering a brief introduction to the project, a review
of the various aspects of the proposal, and a suggested recommendation based on an evaluation
of the proposed work against the Village's Downtown Design Guidelines. The report will then
be presented to the Historic Preservation Commission (HPC) for review then forwarded to
the Village Board for approval.
Designated properties may require a Certificate of Appropriateness (COA) in addition to any
applicable building permits, filed in conjunction with this application. Se Planning Staff for
requirements for COAs.
Every project will be evaluated for the historic or architectural significance of the structure,
extent/scope of work proposed, impact to the streetscape, and occupant. The staff report will be
presented and consider various aspects in the following method:
1. Introduction to the project and proposal
2. Analysis of proposal
a. Historic or Architectural Significance
i. Service of the building
ii. Historic significance
(Historic significance will be based on the landmark/district nomination or designation, as well as the
historic resources surveys available in the Planning Division.)
b. Extent/scope of work proposed
i. Discuss each aspect of the project
(Utilize photographs and descriptions submitted by the applicant to explain anc evaluate the project.
Projects that intend to reconstruct missing historic elements are required to submit evidence of such
element.)
Updated 9/12/2006
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Rehabilitation Grant Program Description _ Page #3 of 4
. ii. Evaluate adherence to the Downtown Design Guidelines (Available for purchase at the
Village or on-line at www. lainfield-il.or )
c. Contribution to improving the streetscape
i. Building location/visibility
ii. Impact on block/neighborhood
d. Occupancy (owner -occupied vs. rental unit)
3. Summary
a. Highlight desirable or unique aspects
b. Funding proposal
4. Recommendation
•
PROCESSING TIlgELINES
Upon receipt of a complete application, with all required attachments, a petition will be
scheduled for the next available HPC meeting, typically within thirty (30) days of receipt of
completed submittals. The HPC meets the second and fourth Thursday of each month. Once the
HPC has made a recommendation and appropriate revisions have been made, the petition will be
scheduled for a Village Board meeting. The Village Board meets in regular session the first and
third Monday of each month.
Upon Village approval, the applicant and Village enter into a formal agreement, called a
Rehabilitation Grant Agreement, establishing the scope of work and approved reimbursement
amount. The Agreement is signed by the Village and the applicant, after the Village Board has
approved the project. Grant project work may commence after the Agreement is signed and
necessary building permits are obtained.
All work completed under the Rehabilitation Grant Program is to be skillfully performed using
appropriate materials approved by the Village. The work is to be conducted, installed and
completed to secure the results intended by the Historic Preservation Ordinance. The Village has
the authority to reject work not completed using the acceptable materials or standards of
workmanship. Upon notification by the owner that the work is entirely complete, the Village
will inspect and notify the owner of any incomplete or defective work. The property owner will
be required to take immediate steps to remedy such deficiencies.
GRANT REIMBURSEMENT
If costs exceed the original estimates, the property owner or tenant will be responsible for the full
amount of the excess. The Village cannot reimburse more than the total amount specified in the
Agreement. Any work commenced prior to Village Board approval and signing_ of the
Rehabilitation Grant Agreement will not be eligible for reimbursement funding. The applicant
has one year to complete the work from the date of approval. Owners or lessees may request a
six month extension provided there is a demonstrated hardship.
Grant reimbursement will occur upon official landmark or district designation, completion of the
improvements and after proof of payment has been received. If the applicant is doing his/her
own labor, funding will be reimbursed only for material costs.
Updated 9/12/2006
Rebabilitation Grant Program Descripti
Reimbursement grants are subject to Federal and State taxes, and are rep(
Revenue Service on Form 1099. Property owners and tenants should consult
tax liability information.
_ELIGIBLE IMPROVEMENTS (in order of funding priority)
• Reconstruction of Missing Features
Reconstruction of missing original features such as front/side p
cornices, carriage houses, etc. Reconstruction must be based on el
photographs.
• Removal of Non -Original Features/Restoring Original Details
Removal of any material that is not original and restoring back to
primarily substitute siding. Substitute siding is siding that has 1
historic exterior cladding material. When substitute siding is
material uncovered and any trim and ornamental details are to be n
• Repairing/Stabilizing Deteriorated Existing Elements
Repair or reinforcement of existing details that are deteriorating: f
porch using new structural lumber and decking, but conserving
spindles/balusters and brackets through epoxy consolidations
repairing windows using epoxy consolidations or other methods.
• Continuing Maintenance
Cleaning, tuckpointing, scraping and painting; porch handrail re
replacement while retaining original sashes. Paint colors are subje
• Replacement
Replacing deteriorated materials with appropriate materials diff(
Original materials may be replaced if more than fifty (50)
Replacement might consist of new wood siding, new wood wind
architectural composition asphalt shingles, where the new mai
traditional building materials.
The following items are not eligible for reimbursement grants under the V
Rehabilitation Grant Program:
• Acquisition of land or buildings;
• Title reports and legal fees;
• Building permit fees and related costs;
• New additions;
• Decks and fences;
• Landscaping;
• Repair or installation of sidewalks;
• Site improvements that are not associated with the designation;
• Extermination of insects, rodents, vermin, and other pests;
• Heating, ventilation and air conditioning;
• Electrical work;
• Plumbing,
• Interior floor or ceiling replacement and repair; and,
• Any work commenced prior to execution of a Rehabilitation Grant
Contact Planning Staff at (815) 439-2824 with inquiries or to schedule a
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Updated 9/12/2006
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